HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Advisory Commission - Meeting Date: 1/6/2011 AGENDA
CITIZEN'S TRANSPORTATION
OVERSIGHT COMMISSION
5850 WEST GLENDALE AVENUE
GLENDALE, ARIZONA 85301
CITY HALL, ROOM B-3
JANUARY 6, 2011
7:00 PM
I. CALL TO ORDER
II. APPROVAL OF THE MINUTES
Action: Review and approval of the November 4, 2010 meeting minutes.
III. CALL TO THE AUDIENCE
An opportunity will be provided at this time for the public to address the Citizens
Transportation Oversight Commission(CTOC). Citizens are requested not to exceed a
three-minute time period for their comments.
Action: For information.
IV. APPROVAL OF THE AGENDA
Approval of agenda topics to be heard and the order of agenda items.
Action: For action to approve the agenda of January 6, 2011.
V. PUBLIC INPUT—COMMISSIONERS AND STAFF (10 min.)
As part of public outreach for the GO Program, Commissioners and staff will share
public comments obtained from a variety of sources including the Bicycle Committee,
GO Program public meetings, and informal discussions with citizens.
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Action: For information and discussion.
VI. MANAGER'S REPORT (10 min.)
The Transportation Program Administrator will review recent activities related to
implementation of the GO Transportation Program.
Action: For information and discussion.
VII. DRAFT GO PROGRAM ANNUAL REPORT (30 min.)
Purab Adabala, Senior Transportation Analyst, will present the draft GO Transportation
Program Annual Report.
Action: For information, discussion, and possible action.
Action: Recommend acceptance of the Glendale Onboard Annual Report and
forward to City Council for their consideration.
VIII. CTOC TOURS (20 min.)
Staff will present a list of potential tours for 2011 and tour scheduling options for
consideration by Commissioners.
Action: For information and discussion.
IX. LOOP 101/63RD AVENUE BICYCLE/PEDESTRIAN BRIDGE (30 min.)
Jamsheed Mehta, Transportation Director,will present a history of the bicycle/pedestrian
bridge over Loop 101 in north Glendale which is currently under construction.
Action: For information and discussion.
X. FUTURE AGENDA ITEMS
This opportunity is provided for Commissioners to suggest future agenda items or
provide announcements of general information.
XI. NEXT MEETING TIME
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Meeting times are being targeted for 7:00 P.M. on the first Thursday of the month. The
next meeting is scheduled for February 3, 2011.
Action: For information.
XII. ADJOURNMENT
SPECIAL ACCOMODATIONS
Please contact transportation staff at(623) 930-2940 at least three (3) days prior to the meeting
for special accommodations. Hearing impaired persons please use the Arizona Relay Service at
1-800-367-8939.
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MINUTES
CITIZENS TRANSPORTATION OVERSIGHT
COMMISSION
5850 WEST GLENDALE AVENUE
GLENDALE,ARIZONA 85301
THURSDAY,NOVEMBER 4,2010
7:00 PM
The regular meeting of the Citizens Transportation Oversight Commission(CTOC)was
called to order by the Chair, Rose Jacobson. The following Commission members, staff
representatives, and guests were present:
COMMISSION MEMBERS PRESENT: Rose Jacobson, Chairperson
Allan DeFranco, Vice-Chair
Brent Ackzen
James Baribault
Jackie Doerr
Opal Evans
Barbara Garland
Ricki Ray
William Sheldon
Joyce Stribling
COMMISSION MEMBERS ABSENT: Art Spina(Excused)
OTHERS PRESENT: Jamsheed Mehta, Transportation Director
Terry Johnson, Deputy Transportation Director
Allan Grover, Transportation Planner
Purab Adabala, Senior Transportation Analyst
John Bullen, Management Aide
Cherie Wright,Heinfeld, Meech, &Company
I. CALL TO ORDER
Chair Jacobson called the meeting to order at 7:05 PM.
II. APPROVAL OF THE MINUTES
Chair Jacobson called for approval of the minutes.
ACTION BY CTOC: Approval of the minutes of the September 4,2010 meeting of
the Citizens Transportation Oversight Commission.
(Motion: Commissioner Garland, Second: Commissioner DeFranco; unanimously
passed)
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III. CALL TO THE AUDIENCE
There were no comments from the floor.
IV. APPROVAL OF THE AGENDA
Chair Jacobson called for approval of the agenda.
ACTION BY CTOC: Approval of the November 4,2010 Agenda of the Citizens
Transportation Oversight Commission.
(Motion: Commissioner Doerr; Second: Commissioner Garland; unanimously passed)
V. PUBLIC INPUT—COMMISSIONERS AND STAFF
As the CTOC member on the Bicycle Advisory Committee, Commissioner Ackzen
attended the October meeting of the Committee and reported that Bob Beane from the
Arizona Coalition of Bicyclists presented the Coalition's activities in support of
bicycling. These activities include working with various cities on bicycle programs,
promoting public safety and bicycling laws, and addressing current bicycle issues.
VI. MANAGER'S REPORT
A Manager's Report was not provided due to the length of the agenda.
VII. DRAFT GO PROGRAM PERFORMANCE AUDIT
Purab Adabala, Senior Transportation Analyst,provided an introduction which included
background information on required triennial audit,the process to hire an auditing firm,
and the composition of the city's Audit Oversight Committee for the current audit.
Cherie Wright, representing the audit firm of Heinfeld, Meech, and Company, explained
the purpose for the performance audit of the GO Transportation Program and the five
major audit tasks as presented in the final report. Based on the auditor's work plan for
each of the five tasks, audit results included observations on the city's performance and a
recommendation related to how the GO Program was meeting voter commitments in the
2001 Transportation Election Ballot.
Commissioner Sheldon asked about an audit report observation regarding city financial
practices and whether this comment would be addressed by staff Dr. Johnson responded
that this was a performance audit rather than a budget audit and comments on financial
practices by the city are directed to the Finance Department and not the GO Program.
Commissioner Sheldon inquired about the methodology for establishing indirect costs for
the Transportation Department and other departments within the city budget. Terry
Johnson explained that the city's system for determining indirect costs is based upon an
approach that uses professional staff judgment and annual evaluation by transportation
staff on how the money is allocated to each department.
Commissioner Garland asked if Highway User Revenue Fund (HURF)revenues are part
of the GO Program. Purab Adabala stated that HURF is considered a part of the City
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General Fund and is not a part of the GO Program. He added that the HURF revenues
are used for transportation and street projects and operations.
Vice-Chair DeFranco commented that he served as the CTOC representative on the Audit
Oversight Committee and thanked the auditors for preparing a clear and understandable
final report on the performance audit.
ACTION BY CTOC: Acceptance of the Glendale Onboard Transportation
Program Performance Audit.
(Motion: Commissioner Garland; Second: Commissioner Baribault; unanimously
passed)
VIII. TAXI TRANSPORTATION PROGRAM
John Bullen, Transit Division Management Aide, presented information on the
Transportation Department's Taxi Subsidy Program, stating that the use of a taxi service
is an alternate method of transportation for persons with special transportation needs.
Mr. Bullen explained that the city's Dial-A-Ride service is not used by kidney dialysis
patients because they cannot wait for Dial-A-Ride buses to arrive and they need to return
home quickly in order to recover from dialysis treatment. Also, city staff informed the
Commission that they have secured a federal match of 50% for this program for FY
2010-11 and FY 2011-12.
Commissioner Ray asked who determined eligibility for this service. Mr. Bullen stated
that eligibility guidelines are determined by social workers who screen potential clients.
Commissioner Evans inquired about the types of outreach performed for this service.
Mr. Bullen replied that information on this program is provided at treatment centers,not-
for-profit organizations, and out-patient clinics.
Chair Jacobson stated that Glendale citizens are receiving a lot of benefit from this taxi
subsidy program.
IX. TRANSPORTATION COMMISSION RETREAT
Chair Jacobson advised the Commission of the need for a CTOC retreat to provide an
opportunity to discuss a variety of topics of interest and to find out more about
Transportation Department activities and how the Department functions within the city's
organizational structure. Also, due to the number of new CTOC members within the past
18 months, Chair Jacobson recommended a retreat as a way for members to become
acquainted with one another in an informal setting.
Following discussion of retreat mechanics,the Commission decided to hold this event at
the Glendale Civic Center on Saturday, December 11 from 9:00 AM to Noon. The
Commission chose not hire a professional facilitator and transportation staff will organize
and prepare presentations on various topics.
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Commissioners provided ideas on potential topics based on a preliminary list prepared by
staff. Chair Jacobson also requested that the retreat begin with each Commissioner
providing background information on their past activities and interests. Staff agreed to
distribute a draft agenda for review by the Commission prior to the December 11 retreat.
X. FUTURE AGENDA ITEMS
Vice-Chair DeFranco thanked the Transportation Director for his presentation on the
Loop 101 Bicycle/Pedestrian Bridge project and recommended this as a potential future
agenda item for the Commission.
XI. NEXT MEETING DATE AND TIME
Meeting times are being targeted for 7:00 PM on the first Thursday of the month. The
next meeting is scheduled for December 2, 2010; however, this meeting will be canceled
due to the decision to hold the CTOC retreat on Saturday, December 11.
XII. ADJOURNMENT
Chair J-cobson .''o' ed the meeting at 8:35 PM.
ose Jacobson, Chair
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