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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Advisory Commission - Meeting Date: 11/4/2010 DRAFT MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION 5850 WEST GLENDALE AVENUE GLENDALE,ARIZONA 85301 THURSDAY,NOVEMBER 4,2010 7:00 PM The regular meeting of the Citizens Transportation Oversight Commission(CTOC)was called to order by the Chair, Rose Jacobson. The following Commission members, staff representatives, and guests were present: COMMISSION MEMBERS PRESENT: Rose Jacobson, Chairperson Allan DeFranco, Vice-Chair Brent Ackzen James Baribault Jackie Doerr Opal Evans Barbara Garland Ricki Ray William Sheldon Joyce Stribling COMMISSION MEMBERS ABSENT: Art Spina(Excused) OTHERS PRESENT: Jamsheed Mehta, Transportation Director Terry Johnson, Deputy Transportation Director Allan Grover, Transportation Planner Purab Adabala, Senior Transportation Analyst John Bullen, Management Aide Cherie Wright, Heinfeld, Meech, & Company L CALL TO ORDER Chair Jacobson called the meeting to order at 7:05 PM. II. APPROVAL OF THE MINUTES Chair Jacobson called for approval of the minutes. ACTION BY CTOC: Approval of the minutes of the September 4,2010 meeting of the Citizens Transportation Oversight Commission. (Motion: Commissioner Garland, Second: Commissioner DeFranco; unanimously passed) 1 III. CALL TO THE AUDIENCE There were no comments from the floor. IV. APPROVAL OF THE AGENDA Chair Jacobson called for approval of the agenda. ACTION BY CTOC: Approval of the November 4,2010 Agenda of the Citizens Transportation Oversight Commission. (Motion: Commissioner Doerr; Second: Commissioner Garland; unanimously passed) V. PUBLIC INPUT—COMMISSIONERS AND STAFF As the CTOC member on the Bicycle Advisory Committee, Commissioner Ackzen attended the October meeting of the Committee and reported that Bob Beane from the Arizona Coalition of Bicyclists presented the Coalition's activities in support of bicycling. These activities include working with various cities on bicycle programs, promoting public safety and bicycling laws, and addressing current bicycle issues. VI. MANAGER'S REPORT A Manager's Report was not provided due to the length of the agenda. VII. DRAFT GO PROGRAM PERFORMANCE AUDIT Purab Adabala, Senior Transportation Analyst, provided an introduction which included background information on required triennial audit,the process to hire an auditing firm, and the composition of the city's Audit Oversight Committee for the current audit. Cherie Wright, representing the audit firm of Heinfeld, Meech, and Company, explained the purpose for the performance audit of the GO Transportation Program and the five major audit tasks as presented in the final report. Based on the auditor's work plan for each of the five tasks, audit results included observations on the city's performance and a recommendation related to how the GO Program was meeting voter commitments in the 2001 Transportation Election Ballot. Commissioner Sheldon asked about an audit report observation regarding city financial practices and whether this comment would be addressed by staff. Dr. Johnson responded that this was a performance audit rather than a budget audit and comments on financial practices by the city are directed to the Finance Department and not the GO Program. Commissioner Sheldon inquired about the methodology for establishing indirect costs for the Transportation Department and other departments within the city budget. Terry Johnson explained that the city's system for determining indirect costs is based upon an approach that uses professional staff judgment and annual evaluation by transportation staff on how the money is allocated to each department. Commissioner Garland asked if Highway User Revenue Fund(HURF)revenues are part of the GO Program. Purab Adabala stated that HURF is considered a part of the City 2 General Fund and is not a part of the GO Program. He added that the HURF revenues are used for transportation and street projects and operations. Vice-Chair DeFranco commented that he served as the CTOC representative on the Audit Oversight Committee and thanked the auditors for preparing a clear and understandable final report on the performance audit. ACTION BY CTOC: Acceptance of the Glendale Onboard Transportation Program Performance Audit. (Motion: Commissioner Garland; Second: Commissioner Baribault; unanimously passed) VIII. TAXI TRANSPORTATION PROGRAM John Bullen, Transit Division Management Aide, presented information on the Transportation Department's Taxi Subsidy Program, stating that the use of a taxi service is an alternate method of transportation for persons with special transportation needs. Mr. Bullen explained that the city's Dial-A-Ride service is not used by kidney dialysis patients because they cannot wait for Dial-A-Ride buses to arrive and they need to return home quickly in order to recover from dialysis treatment. Also, city staff informed the Commission that they have secured a federal match of 50% for this program for FY 2010-11 and FY 2011-12. Commissioner Ray asked who determined eligibility for this service. Mr. Bullen stated that eligibility guidelines are determined by social workers who screen potential clients. Commissioner Evans inquired about the types of outreach performed for this service. Mr. Bullen replied that information on this program is provided at treatment centers, not- for-profit organizations, and out-patient clinics. Chair Jacobson stated that Glendale citizens are receiving a lot of benefit from this taxi subsidy program. IX. TRANSPORTATION COMMISSION RETREAT Chair Jacobson advised the Commission of the need for a CTOC retreat to provide an opportunity to discuss a variety of topics of interest and to find out more about Transportation Department activities and how the Department functions within the city's organizational structure. Also, due to the number of new CTOC members within the past 18 months, Chair Jacobson recommended a retreat as a way for members to become acquainted with one another in an informal setting. Following discussion of retreat mechanics,the Commission decided to hold this event at the Glendale Civic Center on Saturday, December 11 from 9:00 AM to Noon. The Commission chose not hire a professional facilitator and transportation staff will organize and prepare presentations on various topics. 3