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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 11/23/2010 1,11 GLENIVX MINUTES OF THE GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue November 23,2010 7:00 p.m. The meeting was called to order by Mayor Elaine M. Scruggs, with the following Councilmembers present: Joyce V. Clark, David M. Goulet, Yvonne J. Knaack, H. Philip Lieberman and Manuel D. Martinez. Vice Mayor Steve E. Frate was absent. Also present were Ed Beasley, City Manager; Horatio Skeete, Interim Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII,SECTION 6(c)OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 3 resolutions and 3 ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE NOVEMBER 9, 2010 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the November 9, 2010 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS,COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES This is a request for City Council to approve the recommended appointments to the following boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Aviation Advisory Commission Carl Duggins Cactus Reappointment 11/24/2010 11/24/2012 Ron Cohoe—Chair Yucca Appointment 11/28/2010 11/24/2011 1 Carl Duggins—Vice Chair Ocotillo Appointment 11/28/2010 11/24/2011 Historic Preservation Commission Marlene Versluis Barrel Appointment 11/23/2010 04/14/2011 Parks &Recreation Advisory Commission Edgar Hernandez Yucca Appointment 11/23/2010 04/09/2011 Personnel Board Herbert Haley Yucca Appointment 12/22/2010 12/22/2012 The recommendation is to make appointments to the boards, commissions and other bodies and administer the Oaths of Office. It was moved by Clark, and seconded by Knaack, to appoint Carl Duggins and Ron Cohoe to the Aviation Advisory Commission; Marlene Versluis to the Historic Preservation Commission; Edgar Hernandez to the Parks & Recreation Advisory Commission; and Herbert Haley to the Personnel Board, for the terms listed above. The motion carried unanimously. Mayor Scruggs called the appointees in attendance forward and issued the Oath of Office. PROCLAMATIONS AND AWARDS RECOGNITION OF STUDENTS FOR"RECYCLING IS FUN" DESIGN-A-SIGN CONTEST This is a request for City Council to recognize four Glendale students for their drawings submitted for a Design-A-Sign contest sponsored by the Glendale Sanitation Division. The Sanitation Division initiated a contest for children ages six through nine to submit a drawing with the theme "Recycling is Fun." This is the sixth year that the contest has been held. A total of 53 children participated in the contest, representing 10 schools in the City of Glendale. All participating children received a certificate of recognition. Winners in each age group will have their artwork reproduced on a sign for display on the side of one of the city's garbage trucks. The Glendale Recycling Program provides residents the opportunity to recycle by collecting paper, cardboard, plastic, and metal products once a week from each single family home. The key to a lasting program in the community is to encourage children to learn about recycling and participate in the program. Thousands of children have taken tours of the Glendale Materials Recovery Facility where recyclable material is processed and sold. The prominent display of the children's artwork reaches out to the next generation of recyclers thereby helping to reinforce recycling. The recommendation is to present Jack Szokol (age 6), Viviana Tena (age 7), Vance Lo Pinto (age 8) and Victoria Munoz (age 9) certificates of recognition and a plaque as the four winning entries selected for the Design-A-Sign contest. 2 Mayor Scruggs called Debbie Coy, Recycling Coordinator, forward. Ms. Coy stated that the recycling division held a contest for children aged 6 to 9 to submit drawings with the theme "Recycling is Fun". Entries were judges on creativity, use of color, and relevance to theme. The recycling program collects recyclables once a week from single family homes. The contest encourages children to participate in the recycling program as well as getting information out to residents. The children were called up individually to receive their plaques and certificates. CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 8 and Ms. Pamela Hanna, City Clerk,read consent agenda resolution item numbers 9 and 10 by number and title. 1. SPECIAL EVENT LIQUOR LICENSE, GLENDALE CIVIC PRIDE AMBASSADORS FOUNDATION This is a request for City Council to approve a special event liquor license for the Glendale Civic Pride Ambassadors Foundation. The event will be held on the south lawn of University of Phoenix Stadium located at 1 Cardinals Drive on Saturday, December 4, 2010, from noon to 11 p.m. The purpose of this special event liquor license is for a fundraiser. If this application is approved, the total number of days expended by this applicant will be two of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. The City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. SPECIAL EVENT LIQUOR LICENSE, ASSYRIAN CHURCH OF THE EAST This is a request for City Council to approve a special event liquor license for the Assyrian Church of the East. The event will be held at Assyrian Church of the East located at 17334 North 63rd Avenue on Saturday, December 4, 2010, from 5 p.m. to 1 a.m. The purpose of this special event liquor license is for a fundraiser. If this application is approved, the total number of days expended by this applicant will be seven of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the 3 Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. The City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. LIQUOR LICENSE NO. 3-1318, SMASHBURGER This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license. Smashburger is located at 5870 West Thunderbird Road, Suite A4. The Arizona Department of Liquor Licenses and Control application (No. 12078529) was submitted by Andrea Dahlman Lewkowitz. The location of the establishment is 5870 West Thunderbird Road, Suite A4, and is located within the Sahuaro District. The property is zoned C-2 (General Commercial). The population density within a one-mile radius is 16,487. This series 12 is a new, non-transferable license, therefore, the approval of this license will increase the number of liquor licenses in the area by one. The number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 06 Bar-All Liquor 4 07 Bar-Beer and Wine 4 09 Liquor Store-All Liquor 3 10 Liquor Store -Beer and Wine 4 12 Restaurant 6 Total 21 The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. LIQUOR LICENSE NO. 3-1319, ZING This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license. Zing is located at 5819 West Glendale Avenue. The Arizona Department of Liquor Licenses and Control application(No. 12078536) was submitted by Robert Gordon Stratton. 4 The location of the establishment is 5819 West Glendale Avenue and is located within the Ocotillo District. The property is zoned PR (Pedestrian Retail). The population density within a one-mile radius is 20,217. This series 12 is a new license, therefore, the approval of this license will increase the number of liquor licenses in the area by one. The number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 06 Barr All Liquor 4 07 Bar- Beer and Wine 2 09 Liquor Store -All Liquor 3 10 Liquor Store - Beer and Wine 13 12 Restaurant 13 14 Private Club 3 Total 38 The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. AWARD OF PROPOSAL, TEMPORARY WORKERS FOR RECYCLING FACILITY AND FIELD OPERATIONS This is a request for City Council to authorize the award of proposal and authorize the City Manager to enter into an Agreement for Temporary Workers for the Recycling Facility and Field Operations with Lumea Staffing, Inc. to provide temporary employment services. This request addresses Council's goal of one community that is fiscally sound for citizens by allowing the city to utilize sound financial practices while maintaining a high-level of operational efficiency and service delivery. A request for proposal was issued for staffing services to provide temporary workers for processing recyclables at the city's Recycling Facility and, on occasion, for other temporary worker needs in the Field Operations department. The Recycling Facility has operated with temporary workers since opening in July 2000. Six offers were received in response to proposal 11-21. An evaluation committee comprised of staff from Field Operations reviewed the offers. Specific evaluation criteria considered in the review included: compliance with specifications, ability to provide the service, cost, experience and references. Lumea Staffing, Inc. was the highest scoring offer. 5 The term of the agreement with Lumea Staffing, Inc. will be for an initial period of one year, with the option to extend at the discretion of the City Manager, for an additional four years in one-year increments. The temporary staffing services outlined in the agreement will be limited to a maximum amount of$720,000 per year. On December 27, 2005, Council approved an agreement with a primary agency, Excel Staffing Services Inc., and a secondary agency, B&B Employment, for temporary employment services at the Recycling Facility. The secondary agency was not utilized during the term of the contract. This agreement provides a financial benefit to the community because the use of temporary workers allows the city to keep staffing expenditures low for solid waste and field operations services. Funds are available in the FY 2010-11 operating budget of the Field Operations Department. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $720,000 Account Name, Fund,Account and Line Item Number: MRF Operations, Account No. 2440-17750-515200, $630,000 Commercial Frontload, Account No. 2480-17820-515200, $70,000 Residential-Loose Trash Collection, Account No. 2480-17840-515200, $20,000 The recommendation is to authorize the award of Temporary Workers for the Recycling Facility and Field Operations and authorize the City Manager to enter into an agreement with Lumea Staffing, Inc. in an amount not to exceed $720,000, and to renew the agreement, at his discretion, for an additional four years in one-year increments. 6. CONSTRUCTION AGREEMENT: OASIS WATER CAMPUS TREATMENT PLANT MODIFICATIONS This is a request for City Council to authorize the City Manager to enter into a Construction Agreement with Vans Construction Company for construction services for the installation of a new polymer storage tank and accessories at the Oasis Water Campus Treatment Plant in an amount not to exceed $119,360. This request supports Council's goal of one community that is fiscally sound and one community with high-quality services for citizens by implementing cost effective solutions that aid the city in providing essential water service to the citizens of Glendale. The new polymer storage tank and accessories will replace the existing temporary storage tank at the Oasis Water Campus Treatment Plant to better meet production demands and reduce operating costs. This project is expected to reduce annual plant operating costs. Currently, the annual operating cost for polymer supplies for the tank is approximately $92,720. The proposed replacement tank has an increased holding capacity ten times larger than the current tank, 6 resulting in delivery charge savings. The present value of the annual cost savings would be approximately$29,000. The project was bid on September 30, 2010 and five bids were received. The bids were reviewed by personnel from the Engineering Department. Vans Construction Company was the lowest responsive responsible bidder. This project will benefit the community by providing a more cost effective solution for water treatment. Funding is available in the FY 2010-11 capital improvement plan. The operating cost associated with this project is minimal once completed and will be absorbed by the Utilities operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $119,360 Account Name, Fund,Account and Line Item Number: Oasis Water Campus, Account No. 2400-61003-550800, $119,360 The recommendation is to authorize the City Manager to enter into a Construction Agreement with Vans Constructions Company for construction services for the installation of a new polymer storage tank and accessories at the Oasis Water Campus Treatment Plant in an amount not to exceed $119,360. 7. MOTOROLA SERVICE AGREEMENT This is a request for City Council to authorize the City Manager to renew a two-year service agreement with Motorola, Inc. for radio service and mobile data software. Renewal of the Motorola service agreement will address the Council goal of one community committed to public safety. Approval of the agreement will allow the department to continue to have dependable, uninterrupted service and support to radio and computer systems. The service agreement is a two-year renewal. This agreement will provide support for all Police Department radios, as well as radios used by the Utilities, Sanitation, Landfill and Transportation departments. Motorola will provide service, system maintenance and upgrades under this agreement. This agreement will also provide software support for the computers in patrol vehicles. On August 25, 2009, Council approved a one-year renewal of the radio services agreement with Motorola, Inc. 7 Radio and mobile data systems are essential for providing reliable communication between police officers and dispatch. These services will allow officers to continue to provide timely service to citizens. The two-year service agreement is $456,844.92 per year and will be paid annually. A portion of the funds are available in the operating budget of the Police Department. The remainder will be funded by the capital improvement plan. The Utilities, Sanitation, Landfill and Transportation departments will be charged for a portion of the service agreement. The annual cost will be approximately $34,000 of the total amount. This amount is based on each department's respective usage of the system. Funds are available in their operating budget. Grants Capital Expense One-Time Cost Budgeted Un budgeted Total X X $456,844.92 Account Name, Fund,Account and Line Item Number: PD-Communications, Account No. 1000-12230-526800, $285,644 Police Digital Communications System, Account No. 2040-75012-551200, $171,200.92 The recommendation is to authorize the City Manager to renew a two-year service agreement with Motorola, Inc. for radio service and mobile data software. 8. WAREHOUSE LEASE FOR EQUIPMENT AND SUPPLIES This is a request for City Council to approve the expenditure of Federal Homeland Security grant funds to lease warehouse space for public safety equipment and supplies. This item addresses Council's goal of one community committed to public safety by centralizing essential Public Safety Homeland Security equipment and supplies. The subleasing of 16,000 square feet of warehouse space in the City of Glendale is a cooperative effort between the Police and Fire Departments. There is currently no similar space available in a city-owned building. Currently, this equipment is stored in various locations across the city. This project has been approved through the U.S. Department of Homeland Security/FEMA Urban Area Security Initiative (UASI) and Metropolitan Medical Response System (MMRS) programs. The warehouse space for this lease has been identified and continued use of this space will be addressed through future U.S. Department of Homeland Security grant programs. The city's Material Control Division will continue to monitor the receipt of new equipment housed in this facility. On November 9, 2010, Council approved the acceptance of the 2010 State Homeland Security grant. 8 This project will benefit the community by helping to allow the Police and Fire Departments to function more efficiently and effectively by providing a centralized location for valuable public safety assets. Funds are available through the 2010 UASI GPD RRT grant, 2010 UASI GFD RRT grant, 2010 State Homeland Security Grant Program (SHSGP) GFD Citizens Corps grant and the MMRS grant. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $143,360 Account Name, Fund,Account and Line Item Number: 2010 UASI GPD RRT, Account No. 1840-33162-528600, $30,000 2010 UASI GFD RRT, Account No. 1840-34068-528600, $60,000 2010 SHSGP GFD Citizens Corps, Account No. 1840-34066-528600, $6,000 2010 MMRS, Account No. 1840-34069-528600, $47,360 The recommendation is to approve the expenditure of Federal Homeland Security grant funds to lease warehouse space for public safety equipment and supplies storage. CONSENT RESOLUTIONS 9. FIRE PREVENTION SERVICE FEES This is a request for City Council to adopt a resolution establishing the Fire Prevention Service Fees with an effective date of January 1, 2011. This item addresses Council's goal of one community committed to public safety by conducting building inspections that ensure safety for the public and first responders. This item also addresses Council's goal of a community that is fiscally sound by developing a fee-based inspection program for existing buildings. The Glendale Fire Department, through its Fire Prevention Division, provides inspection services for new construction, existing businesses and hazardous or special operations through operational permits. These programs are funded by the general fund. Current city code allows the Fire Department to charge for new construction and operational permit inspections only. Assessing a fee to cover fire inspection services has been standard practice for most fire departments within the valley for many years. This program will ensure fees are applied consistently for existing business inspection services. The fees proposed by Glendale are comparable with those charged by other valley cities. The City of Peoria charges between $50 and $1,950 annually based on the square footage of the business. The City of Mesa charges a set $15 fee annually, plus an additional $150, $250 or $450 based on the risk/hazard classification of the business. 9 The Fire Prevention Service fees were discussed at the March 23 and March 30, 2010 budget workshops. The inspection program for existing buildings is an essential part of the fire and safety infrastructure that is paramount for the community's long-term wellbeing. Routine safety inspections protect the business community's investment and enhance safety for the public and first responders while reducing risks throughout the city. The Fire Department conducted public meetings on May 3 and May 6, 2010. During each public meeting the Fire Prevention Service Fees package was available for review and comment. Public notice included posting on the city's official posting board and website. No comments or concerns have been received. This program is estimated to generate annual revenue of approximately $290,000 that will be deposited in the general fund. The revenue is based on the following annual fee and inspection schedule: The annual rate of $300 applies to high hazard/ high business operations. These include factories, warehouses, large mercantile, movie theatres, stadiums, arenas, malls, large restaurants, schools and hospitals. The annual rate of$75 applies to medium hazard business. These include mercantile, churches, multi-family housing, hotels and car dealerships. The annual rate of $12.50 applies to low hazard businesses. These include small businesses, offices, small restaurants and small convenience stores. This program will be administered by the Fire Department through the tax and license billing system and the revenue will be used to cover all expenses. It is estimated to cost approximately $42,900 annually to administer the program. The recommendation is to waive reading beyond the title and adopt a resolution establishing the Fire Prevention Service Fees with an effective date of January 1, 2011. Resolution No. 4441 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING APPENDIX B OF THE GLENDALE CITY CODE BY ESTABLISHING FIRE PREVENTION SERVICE FEES; AND SETTING FORTH AN EFFECTIVE DATE. 10. INTERGOVERNMENTAL AGREEMENT WITH ADOT FOR TRAFFIC SIGNAL UPGRADES to This is a request for City Council to adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with the Arizona Department of Transportation (ADOT) for traffic signal upgrades. Enhancing transportation and improving current infrastructure directly addresses Council's goal of one community with high-quality services for citizens. Glendale has secured federal Surface Transportation (STP) funds through the Federal Highway Administration (FHWA) for traffic signal improvements. These funds represent savings from several traffic signal and intelligent transportation systems projects that were funded by the American Recovery and Reinvestment Act(ARRA). New traffic signal controllers will be purchased by Glendale to replace older equipment and continue the effort to standardize controllers throughout the city. The project will also replace older pedestrian signal heads with new countdown pedestrian heads and pedestrian push buttons. On October 27, 2009, Council approved intergovernmental agreements with ADOT for previous Glendale ARRA projects. Traffic signal upgrades will continue to provide safe and efficient traffic management and it will ensure that the city is using the latest technology for these critical functions. The total cost for these traffic signal upgrades is $250,000. Federal STP funds in the amount of $235,750 are available for this project. There is a required local match of$14,250. Funds for the financial match are available in the FY 2010-11 GO Transportation capital improvement plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $250,000 Account Name, Fund,Account and Line Item Number: A specific project account will be established in Fund 1650, the city's Transportation Grant Fund, once the agreement is formally executed, $235,750 Smart Traffic Signals, Account No. 2210-65005-550800, $14,250 Waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into the intergovernmental agreement with the Arizona Department of Transportation for traffic signal upgrades. Resolution No. 4442 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION (IGA/JPA 10-1761) TO UPGRADE SIGNAL EQUIPMENT AT VARIOUS LOCATIONS IN THE CITY OF GLENDALE. 11 It was moved by Martinez and seconded by Knaack, to approve the recommended actions on Consent Agenda Item Nos. 1 through 10, including the approval and adoption of Resolution No. 4441 New Series, and Resolution No. 4442 New Series; and to forward Special Event Liquor License Application for Glendale Civic Pride Ambassadors, Assyrian Church of the East and Liquor License Application No. 3-1318 for Smashburger and No. 3- 1319 for Zing to the State of Arizona Department of Liquor Licenses and Control,with the recommendation for approval. The motion carried unanimously. ORDINANCES 11. ARIZONA PUBLIC SERVICE COMPANY POWER DISTRIBUTION EASEMENTS Mr. Larry Broyles, City Engineer, presented this item. This is a request for City Council to adopt an ordinance granting two easements in favor of Arizona Public Service Company (APS) for power distribution lines across portions of two city- owned well sites: one at Manistee Ranch Park near the intersection of 51St and Northern Avenues and, one next to Lions Park on Frier Drive and 63rd Avenue. Granting the utility easements supports Council's goal of one community with high-quality services for citizens by allowing APS to provide electrical power to the city's well sites which provide groundwater supply to the residents of Glendale. The wells were upgraded to serve as potable water wells as part of the Zone 4 Groundwater Treatment Plant project. In order to provide electrical power to the well sites, APS must install underground electrical equipment and transformer. To maintain these facilities, APS has requested the city grant it easements. The recommendation is to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute two easements in favor of Arizona Public Service Company for power distribution lines across portions of two city-owned well sites: one at Manistee Ranch Park near the intersection of 51St and Northern Avenues and, one next to Lions Park on Frier Drive and 63`d Avenue. Ordinance No. 2751 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE TWO UTILITY EASEMENTS IN FAVOR OF ARIZONA PUBLIC SERVICE COMPANY ON CITY-OWNED WELL SITES: AT MANISTEE RANCH PARK NEAR 51ST AVENUE AND NORTHERN; AND NEXT TO LIONS PARK ON FRIER DRIVE AND 63RD AVENUE IN GLENDALE, ARIZONA; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Goulet, and seconded by Clark, to approve Ordinance No. 2751 New Series. Motion carried on a roll call vote, with the following Councilmembers voting 12 "aye": Clark, Goulet, Lieberman, Knaack, Martinez, and Scruggs. Members voting "nay": none. 12. SOUTHWEST GAS CORPORATION EASEMENT: EAST SIDE GLEN HARBOR BOULEVARD, SOUTH OF GLENDALE AVENUE Mr. Larry Broyles, City Engineer, presented this item. This is a request for City Council to adopt an ordinance granting a utility easement for natural gas distribution facilities in favor of Southwest Gas Corporation (SWG) along the east side of Glen Harbor Boulevard, south of Glendale Avenue. Approving this easement supports Council's goal of one community with quality economic development by allowing SWG to provide service to the Western Maricopa Education Center (WestMEC) while protecting its existing service line to the Glendale Municipal Airport. This easement is for a new line to provide service to the new WestMEC campus, as well as service lines providing service to other buildings on the airport property, along Glen Harbor Boulevard. The recommendation is to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute a utility easement for natural gas distribution in favor of Southwest Gas Corporation along the east side of Glen Harbor Boulevard, south of Glendale Avenue. Ordinance No. 2752 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT OF EASEMENT FOR NATURAL GAS PIPELINES AND APPURTENANCES IN FAVOR OF SOUTHWEST GAS CORPORATION AT THE GLENDALE MUNICIPAL AIRPORT; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Clark, and seconded by Martinez, to approve Ordinance No. 2752 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, and Scruggs. Members voting "nay": none. 13. COMMUNITY DEVELOPMENT ADVISORY COMMITTEE ORDINANCE Ms. Cathy Gorham, Deputy City Manager, presented this item. This is a request for City Council to adopt an ordinance amending Glendale City Code, Chapter 2, Article VIII relating to the dissolution of the Housing Advisory Commission and amending Chapter 28, Article III related to the composition and functions of the Community Development Advisory Committee (CDAC). 13 Changes to the composition and functions of CDAC support Council's goals of one community with strong neighborhoods and one community with high-quality services for citizens. Effective July 1, 2010, the city was designated by the Arizona Department of Economic Security (DES) as a Community Action Agency. Prior to this designation and Council's June 22, 2010 approval of a five-year intergovernmental agreement (IGA) directly with the state, the city's Community Action Program (CAP) had been providing services to low and moderate-income Glendale residents for 28 years through an IGA with Maricopa County Human Services. The new IGA with the state requires that a tri-partite advisory board be put in place to monitor and evaluate CAP services and to also assist with development of a community needs assessment. In June 2010, Community Partnerships staff completed an evaluation of the roles and responsibilities of the city's Housing Advisory Commission. The evaluation showed the commission met only once or twice a year and that the functions were similar to those of CDAC. On September 7, 2010, staff recommended to the Council Government Services Committee (GSC) that CDAC's roles and responsibilities be modified to include those of the city's existing Housing Advisory Commission, to provide guidance related to CAP and its needs assessment, and to increase the size of CDAC to 13 members to meet the state requirements for an advisory board. The GSC agreed with the recommendations and asked staff to proceed with changes to the ordinance and to develop Bylaws for CDAC. The committee will now have the responsibility to serve in an advisory capacity to the city on all of its major social service programs including the Community Development Block Grant (CDBG), public housing and CAP. These programs work to ensure that neighborhoods and low/moderate income households and residents are involved in development of a community needs assessment and that federal and state funding is allocated appropriately to meet these needs. On September 7, 2010, the Council's GSC approved staff moving forward to consolidate three functions related to the city's social service programs into the advisory role of the CDAC. On June 22, 2010, Council approved a five-year IGA with DES for the provision of Community Services Block Grant(CSBG) services through the city's CAP. The city's approach to providing critical social services is strengthened by having one official advisory board with diverse representation evaluating and making recommendations to Council regarding community needs and federal and state funding allocations through the CDBG and CSBG programs. This change will also strengthen the working relationships between the city's Community Revitalization, Community Housing and CAP divisions and streamline service delivery through leveraging of resources. Staff will work closely with Council, the community and neighborhoods across the city to ensure diverse interests (business, non-profit, schools, low/moderate income individuals) have an opportunity to apply for vacancies on CDAC and have input into the annual needs assessment required of all three programs. 14 The recommendation is to waive reading beyond the title and adopt an ordinance amending Glendale City Code, Chapter 2, Article VIII relating to the dissolution of the Housing Advisory Commission and amending Chapter 28, Article III related to the composition and functions of the Community Development Advisory Committee. Ordinance No. 2753 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 2, ARTICLE VIII, DIVISION 2, RELATING TO DISSOLUTION OF THE HOUSING ADVISORY COMMISSION; AMENDING GLENDALE CITY CODE, CHAPTER 28, ARTICLE III, BY CHANGING THE COMPOSITION OF THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE, ADDING THE FUNCTIONS OF THE HOUSING ADVISORY COMMISSION TO THOSE OF THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE, AND AUTHORIZING THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE TO ADVISE THE COMMUNITY ACTION PROGRAM; AND ESTABLISHING AN EFFECTIVE DATE. It was moved by Clark, and seconded by Knaack, to approve Ordinance No. 2753 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, and Scruggs. Members voting "nay": none. RESOLUTION 14. COMMUNITY DEVELOPMENT ADVISORY COMMITTEE BYLAWS RESOLUTION Ms. Cathy Gorham, Deputy City Manager, presented this item. This is a request for City Council to adopt a resolution approving the Glendale Community Development Advisory Committee (CDAC) Bylaws as required by an intergovernmental agreement(IGA)with the Arizona Department of Economic Security (DES). Changes to the composition and functions of CDAC support Council's goals of one community with strong neighborhoods and one community with high-quality services for citizens. Effective July 1, 2010, the city was designated by DES as a Community Action Agency. Prior to this designation and Council's June 22, 2010 approval of a five-year IGA directly with the state, the city's Community Action Program (CAP) had been providing services to low and moderate income Glendale residents for 28 years through an IGA with Maricopa County Human Services. The new IGA with the state requires that a tri-partite advisory board be put in place to monitor and evaluate CAP services, to assist with development of a community needs assessment, and to have Bylaws. On September 7, 2010, staff recommended to the Council Government Services Committee (GSC) that CDAC's roles and responsibilities be modified to include those of the city's existing 15 Housing Advisory Commission, to provide guidance related to CAP and its needs assessment, and to increase the size of CDAC to 13 members to meet the state requirements for an advisory board. The GSC agreed with the recommendations and asked staff to proceed with changes to the ordinance and to develop Bylaws for CDAC. The committee will now have the responsibility to serve in an advisory capacity to the city on all of its major social service programs including the Community Development Block Grant (CDBG), public housing and CAP. These programs work to ensure that neighborhoods and low/moderate income households and residents are involved in development of a community needs assessment and that federal and state funding is allocated appropriately to meet these needs. On September 7, 2010, the Council's GSC approved staff moving forward to consolidate three functions related to the city's social service programs into the advisory role of the CDAC and to develop Bylaws. On June 22, 2010, Council approved a five-year IGA with DES for the provision of Community Services Block Grant(CSBG) services through the city's CAP. The city's approach to providing critical social services is strengthened by having one official advisory board with diverse representation evaluating and making recommendations to Council regarding community needs and federal and state funding allocations through the CDBG and CSBG programs. This change will also strengthen the working relationships between the city's Community Revitalization, Community Housing and CAP divisions and streamline service delivery through leveraging of resources. Staff will work with Council, the community and neighborhoods across the city to ensure diverse interests (business, non-profit, schools, low/moderate income individuals) have an opportunity to apply for vacancies on CDAC and have input into the annual needs assessment required of all three programs. The recommendation is to waive reading beyond the title and adopt a resolution approving the Community Development Advisory Committee Bylaws. Resolution No. 4443 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING BYLAWS OF THE GLENDALE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE. It was moved by Knaack, and seconded by Martinez, to pass, adopt and approve Resolution No. 4443 New Series. The motion carried unanimously. MOTION TO EXCUSE COUNCILMEMBER It was moved by Martinez, and seconded by Knaack, to excuse Vice Mayor Frate from tonight's Council meeting. The motion carried unanimously. 16 REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION If was moved by Martinez, and seconded by Knaack, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday,December 7, 2010, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. It was further moved to hold a City Council Workshop Session on Wednesday,December 8,2010 at 8:30 a.m. at the Glendale Civic Center, Diamond Room A, 5750 W. Glenn Dr. The motion carried unanimously. CITIZEN COMMENTS There were no citizen comments. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark wished everyone a very happy Thanksgiving. She expressed her wish to see everyone at Glendale Glitters on Friday evening. She commented that tonight the council approved the liquor license for Zing's, located across the street from City Hall, She encouraged people to visit and experience the wonderful food there. Councilmember Goulet wished everyone a very happy and safe Thanksgiving. He encouraged and invited everyone to come down to Glendale Glitters to celebrate the start of the holiday season. Councilmember Lieberman wished a great Thanksgiving to staff and constituents. He stated that city offices are closed on Thursday and Friday. He invited everyone to be here by 5:00 p.m. on Friday for Glendale Glitters. Councilmember Martinez wished everyone a happy and safe Thanksgiving. Councilmember Knaack commented that she had received many requests for countdown signals at most of the major intersections. She noted one of the items on tonight's agenda was to install them which was a very good thing. She reminded everyone to drive safely and buckle up. She commented that Vice Mayor Frate would say, watch your kids around water. She concluded with happy Thanksgiving everyone. Mayor Scruggs commented that people had been encouraged, invited and commanded by the council to have a good holiday as well as attend Glendale Glitters and added her own request to all the other councilmembers' for people to do so. ADJOURNMENT There being no further business, the .r-eting •s adjourned at 7:30 ..m. /-4fAb Pa ela Hanna- City Clerk 17