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HomeMy WebLinkAboutAgenda Packet - Meeting Date: 12/23/2008 re%% 4l` GLEN1V,E GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue December 23, 2008 7:00 p.m. CALL TO ORDER—PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES OF DECEMBER 9, 2008 BOARDS, COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. If you would like to comment on an item on the consent agenda, please come to the podium and state your name, address and item you wish to discuss. 1. LIQUOR LICENSE NO. 3-1215, STREETS OF NEW YORK 2. SPECIAL EVENT LIQUOR LICENSE, ARIZONA SUNRAYS, NEW YEAR'S EVE HOLIDAY CELEBRATION, DECEMBER 31, 2008 3. SPECIAL EVENT LIQUOR LICENSE, ST. THOMAS MORE PARISH, NEW YEAR'S EVE CELEBRATION, DECEMBER 31, 2008 4. SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE, FIESTA BOWL GRIDIRON JAM, JANUARY 3, 2009 5. SPECIAL EVENT LIQUOR LICENSE, QUALITY OF LIFE, CARDINALS PLAYOFF TAILGATE PARTY, JANUARY 3 AND 4, 2009 6. SPECIAL EVENT LIQUOR LICENSE, MOUNTAIN LIONS BASEBALL BOOSTERS, FIESTA BOWL CELEBRATION, JANUARY 5, 2009 7. SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE, GLITTER AND GLOW BLOCK PARTY, JANUARY 17, 2009 8. AWARD OF TOWER AND RADIO UPGRADE CONTRACT FOR GLENDALE MUNICIPAL AIRPORT 9. SOFTWARE MAINTENANCE AGREEMENT FOR UTILITIES DEPARTMENT 10. PROFESSIONAL SERVICES AGREEMENT - SEWER DOSING STATION DESIGN 11. 2008 STATE HOMELAND SECURITY GRANT PURCHASES 12. AMENDMENT TO LANDFILL GAS RIGHTS AND LEASE AGREEMENT 13. CONTRACT CHANGE ORDER AND AMENDMENT FOR CATLIN COURT PEDESTRIAN WALKWAYS 14. PROFESSIONAL SERVICES AGREEMENT - CITY COURTHOUSE LEED COMMISSIONING SERVICES CONSENT RESOLUTIONS 15. GOVERNOR'S OFFICE OF HIGHWAY SAFETY INFORMATION TECHNOLOGY GRANT 16. ACCEPTANCE OF FY 2008-09 GRANT FUNDING FROM THE ARIZONA CRIMINAL JUSTICE COMMISSION 17. ACCEPTANCE OF FY 2008-09 GOVERNOR'S OFFICE OF HIGHWAY SAFETY GRANT FUNDING 18. INTERGOVERNMENTAL AGREEMENT WITH THE UNIVERSITY OF ARIZONA TO PARTICIPATE IN THE NATIONAL INSTITUTE OF HEALTH RAMPART 19. AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY TO PROVIDE SPECIAL TRANSPORTATION SERVICES ORDINANCES 20. SALT RIVER PROJECT EASEMENT 21. EASEMENT ABANDONMENTS: GLENDALE SPRING TRAINING COMPLEX, 107TH AVENUE AND CAMELBACK ROAD REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. Once your name is called by the Mayor, proceed to the podium, state your name and address for the record and limit your comments to a period of five minutes or less. COUNCIL COMMENTS AND SUGGESTIONS ADJOURNMENT Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S. §38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys (A.R.S. §38-431.03 (A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. §38-431.03 (A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. §38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property(A.R.S. §38-431.03(A)(7)). CALL TO ORDER—PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES OF DECEMBER 9, 2008 BOARDS, COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES Purpose: This is a request for City Council to approve the recommended appointments to the following boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Citizens Transportation Oversight Commission Jack Anhalt Mayoral Appointment 12/23/2008 11/25/2010 Community Development Advisory Committee Pattie Johnston Mayoral Appointment 12/23/2008 7/10/2010 Glendale Municipal Property Corporation (MPC) Art Dobbelaere Cholla Reappointment 12/23/2008 12/1/2009 Mark Joraanstad Ocotillo Reappointment 12/23/2008 12/1/2009 Leland Peterson Cactus Reappointment 12/23/2008 12/1/2009 Roger Schwierjohn Barrel Reappointment 12/23/2008 12/1/2009 John Stern Cholla Reappointment 12/23/2008 12/1/2009 Leland Peterson— Chair Cactus Reappointment 12/23/2008 12/1/2009 Personnel Board Theresa Leon Barrel Reappointment 12/23/2008 12/22/2010 Ferne Ridley Cholla Reappointment 12/23/2008 12/22/2010 Theresa Leon— Chair Barrel Appointment 12/23/2008 12/22/2009 Gary Sherwood—Vice Chair Cholla Appointment 12/23/2008 12/22/2009 Planning Commission Raymond Spitzer Barrel Appointment 12/23/2008 3/25/2010 Risk Mngt/Workers Compensation Trust Fund Board John Stern— Chair Mayoral Appointment 12/23/2008 7/24/2009 Recommendation: Make appointments to the boards, commissions and other bodies and administer the Oaths of Office. CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. If you would like to comment on an item on the consent agenda, please come to the podium and state your name, address and item you wish to discuss. 1. LIQUOR LICENSE NO. 3-1215, STREETS OF NEW YORK Purpose: This is a request for City Council to approve a person-to-person transfer Series 7 (Bar - Beer and Wine) license. Streets of New York is located at 5843 West Thunderbird Road. The Arizona Department of Liquor Licenses and Control application (No. 07070094) was submitted by Sumit Kumar Walia. Background: The location of the establishment is 5843 West Thunderbird Road, and is located within the Sahuaro District. The property is zoned C-2 (General Commercial). The population density within a one-mile radius is 16,808. The establishment is over 300 feet from any church or school. This Series 7 is a person-to-person transfer license, operating with an interim permit, therefore, the approval of this license will not increase the number of liquor licenses in the area. The number of liquor licenses within a one-mile radius is as listed below: Series Type Quantity 06 Bar - All Liquor 2 07 Bar - Beer and Wine 2 09 Liquor Store - All Liquor 2 10 Liquor Store - Beer and Wine 2 12 Restaurant 6 Total 14 The City of Glendale Planning, Fire and Police Departments, as well as Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Public Input: No public protests were received during the 20-day posting period. Recommendation: Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor License and Control with a recommendation of approval. 2. SPECIAL EVENT LIQUOR LICENSE, ARIZONA SUNRAYS, NEW YEAR'S EVE HOLIDAY CELEBRATION, DECEMBER 31, 2008 Purpose: This is a request for City Council to approve a special event liquor license for Arizona Sunrays Girls Booster Club. The event will be held at 6770 North Sunrise Boulevard on Wednesday, December 31, 2008, from 8:00 p.m. to 2:00 a.m. The purpose of this special event liquor license is for a New Year's Eve Holiday Celebration. Background: If this application is approved, the total number of days expended by this applicant will be nine of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. SPECIAL EVENT LIQUOR LICENSE, ST. THOMAS MORE PARISH, NEW YEAR'S EVE CELEBRATION, DECEMBER 31, 2008 Purpose: This is a request for City Council to approve a special event liquor license for St. Thomas More Parish. The event will be held at 6180 West Utopia Road on Wednesday, December 31, 2008, from 8:30 p.m. to 12:30 a.m. The purpose of this special event liquor license is for a New Year's Eve Celebration. Background: If this application is approved, the total number of days expended by this applicant will be one of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE, FIESTA BOWL GRIDIRON JAM, JANUARY 3, 2009 Purpose: This is a request for City Council to approve a special event liquor license for the City of Glendale. The event will be held at 58th Avenue and Glenn Drive on Saturday, January 3, 2009, from 4:00 p.m. to 10:00 p.m. The purpose of this special event liquor license is for Glendale's Fiesta Bowl Gridiron Jam. Background: If this application is approved, the total number of days expended by this applicant will be one of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. SPECIAL EVENT LIQUOR LICENSE, QUALITY OF LIFE, CARDINALS PLAYOFF TAILGATE PARTY, JANUARY 3 AND 4, 2009 Purpose: This is a request for City Council to approve a special event liquor license for Quality of Life. The event will be held at 6770 North Sunrise Boulevard on Saturday, January 3 and Sunday, January 4, 2009, from 10:00 a.m. to 2:00 a.m. The purpose of this special event liquor license is for the Cardinals Playoff Tailgate Party. Background: If this application is approved, the total number of days expended by this applicant will be two of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based on the information provided under the background, it is staff s recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 6. SPECIAL EVENT LIQUOR LICENSE, MOUNTAIN LIONS BASEBALL BOOSTERS, FIESTA BOWL CELEBRATION, JANUARY 5, 2009 Purpose: This is a request for City Council to approve a special event liquor license for Mountain Lions Baseball Boosters, Incorporated. The event will be held at 6770 North Sunrise Boulevard on Monday, January 5, 2009, from 10:00 a.m. to midnight. The purpose of this special event liquor license is for a Fiesta Bowl Celebration. Background: If this application is approved, the total number of days expended by this applicant will be one of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based on the information provided under the background, it is staffs recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 7. SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE, GLITTER AND GLOW BLOCK PARTY, JANUARY 17, 2009 Purpose: This is a request for City Council to approve a special event liquor license for the City of Glendale. The event will be held at 58th Avenue and Glenn Drive on Saturday, January 17, 2009, from 4:00 p.m. to 10:00 p.m. The purpose of this special event liquor license is for Glendale's Glitter and Glow Block Party. Background: If this application is approved, the total number of days expended by this applicant will be one of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 8. AWARD OF TOWER AND RADIO UPGRADE CONTRACT FOR GLENDALE MUNICIPAL AIRPORT Purpose: This is a request for the City Council to award a contract to AVCOM Company, for upgrading the tower and radio equipment at Glendale Municipal Airport in an amount not to exceed $350,000. Council Strategic Goals or Key Objectives Addressed: The tower and radio equipment upgrade addresses the City Council's Strategic Goal of providing high quality services for its citizens with the latest air traffic communication systems. Background: The tower was opened for operations in January 1992. The automated weather observation station (AWOS) was put into operation May 2002 and the radar equipment was installed June 2004. The renovation of the Air Traffic Control Tower will update electronic equipment, update cabling, allow for a third operating position, and through new console construction improve the efficiency of work stations. A Statement of Qualifications for this tower upgrade project was issued in July 2008, and the city received one response. A selection panel consisting of representatives from the Airport Advisory Commission, Airport Staff, Aviation Engineering Consultant, Control Tower Manager, and Glendale Airport Aviation Pilots Association evaluated the proposal and recommended formalizing a guaranteed maximum price contract with AVCOM. Community Benefit: The community benefits from a control tower having upgraded equipment that keeps the aviation community operating well. Previous Council/Staff Actions: In August 2007, the city accepted an FAA Grant in the amount of $450,000, and in April 2008, accepted an Arizona Department of Transportation (ADOT) grant in the amount of$11,842 for the installation of new radio equipment, console construction, window replacement and runway precision approach path indicator lights replacement. Public Input: On November 12, 2008, the Aviation Advisory Commission reviewed and voted to forward the guaranteed maximum price contract with AVCOM to Council for review and approval. Budget Impacts & Costs: Funds are available in the FY2008-09 capital improvement plan. There are no operating costs associated with this project once it is completed. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $350,000 Account Name, Fund, Account and Line Item Number: Airport - Tower& Radio Upgrade 2210-65044-551200, $8,750 (match portion) Airport - Tower& Radio Upgrade 2120-79503-551200, $341,250 (grant portion) Recommendation: Award the airport guaranteed maximum price contract for the Tower and Radio Upgrade to AVCOM Company in an amount not to exceed $350,000 and authorize the City Manager to sign the contract. 9. SOFTWARE MAINTENANCE AGREEMENT FOR UTILITIES DEPARTMENT Purpose: This is a request for City Council to approve the purchase of a software maintenance agreement with GE Fanuc Intelligent Platforms, Inc. for the Supervisory Control and Data Acquisition (SCADA) systems at all of the city's water and wastewater treatment plants. Council Strategic Goals or Key Objectives Addressed: One of Council's strategic goals is high quality service for citizens. The continuous remote monitoring and recording of operational parameters of the treatment plants, distribution system and wastewater collection system by SCADA ensures system integrity and security. Background: The City of Glendale's SCADA system allows for the monitoring of nearly all operational parameters for all the water treatment plants and wastewater reclamation facilities. The SCADA system operators make process changes based on SCADA information and can quickly respond to system anomalies. This system enables staff to more efficiently and effectively operate the utilities plants and facilities. GE Fanuc Intelligent Platforms, Inc. is the author and copyright holder of this SCADA software and the sole provider of the software maintenance and support services. The Utilities department has contracted for the software maintenance with GE Fanuc for more than four years. However, this is the first year that the agreement has exceeded $50,000, primarily due to the addition of the SCADA system at the newly operational Oasis Water Treatment Plant. If approved by Council, a term agreement will be issued for one year with an option to extend for five additional years in one-year increments. Budget Impacts & Costs: Funds are available in the FY2008-09 operating budget of the Utilities Department. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $51,340.80 Account Name, Fund, Account and Line Item Number: Utilities Information Management, Account No. 2360-17120-526800 Recommendation: Authorize the City Manager to enter into the software maintenance agreement in the amount of$51,340.80 with GE Fanuc Intelligent Platforms, Inc. for the SCADA systems at all of the city's water and wastewater treatment plants. 10. PROFESSIONAL SERVICES AGREEMENT — SEWER DOSING STATION DESIGN Purpose: This is a request for City Council to approve the Professional Services Agreement with HDR Engineering, Inc. for design of two sewer dosing stations; one located at 55th and Luke avenues and the other at 47th Avenue and Ocotillo Road. This agreement includes engineering design and bid phase services. Council Strategic Goals or Key Objectives Addressed: This project is consistent with the Council goal of providing high quality service for City of Glendale residents. The Dosing Station Design project ensures improved neighborhood aesthetics for those areas served by the new facilities. Background: The city currently operates seven dosing stations widely spaced throughout Glendale's service area. The Utilities Department provides a service program for system cleaning services. Citizen input and city service personnel feedback are used as indicators in areas that require frequent service efforts. This project is intended to reduce service requirements Engineering issued a Request for Proposal (RFP) in April 2006 and seven firms were interviewed with HDR being selected to provide the services. The RFP stated that the services were to be performed in two phases: phase one consisted of the site selection and study, which was completed in January 2008. This contract is for phase two, the design services. Previous Council/Staff Actions: A professional services agreement was awarded to HDR, Inc. in August 2006 to perform phase one of this project. Budget Impacts & Costs: Funds are available in the FY2008-09 capital improvement plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $251,852 Account Name, Fund, Account and Line Item Number: City Wide Sewer Odor Control, 2420-63023-551200 - $251,852 Recommendation: Approve the Professional Services Agreement with HDR Engineering, Inc. for the design of two sewer dosing stations; one located at 55th and Luke avenues and the other at 47th Avenue and Ocotillo Road. 11. 2008 STATE HOMELAND SECURITY GRANT PURCHASES Purpose: This is a request for City Council to approve purchases using 2008 Homeland Security grant funding in the amount of$240,000. The purchases include a wireless gas detection system, a gas and vapor identification system, and tactical ballistic vests. Council Strategic Goals or Key Objectives Addressed: This request supports the Council strategic goal of one community focused on public safety for citizens by providing both Police and Fire departments a means to purchase equipment. Previous Council/Staff Actions: On December 9, 2008 Council approved the acceptance of the 2008 State Homeland Security grants. Community Benefit: The authorization of these purchases will supply safety equipment to enhance current capabilities for both Police and Fire personnel. Budget Impacts & Costs: There is no financial match requested for this funding. This is a one-time funding by the State Department of Homeland Security grant programs. All purchases are sole source and have been reviewed and approved by the Materials Management Department and include a wireless gas detection system in the amount not to exceed $90,000, a gas and vapor identification system in the amount not to exceed $75,000, and tactical ballistic vests in an amount not to exceed $75,000. Any minimal ongoing costs will be absorbed by Police and Fire Department's operating budgets. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $240,000 Account Name, Fund, Account and Line Item Number: Fire Grant 2007 BZPP, Account No. 1840-34052, $165,000 Police Grant UASI RRT, Account No. 1840-33117, $75,000 Recommendation: Authorize the purchases using 2008 Homeland Security grant funding in the amount not to exceed $240,000. 12. AMENDMENT TO LANDFILL GAS RIGHTS AND LEASE AGREEMENT Purpose: This is a request for the City Council to authorize an amendment to the existing landfill gas rights and lease agreement with Bryan A. Stirrat & Associates (BAS). The purpose of the contract amendment is for the City of Glendale to provide written consent on a sublease between BAS and Glendale Energy LLC, and it includes an additional $50,000 in annual revenue. The sublease allows for these private entities to partner in developing a gas-to-energy facility on the project site leased to BAS at the Glendale Landfill Council Strategic Goals or Key Objectives Addressed: This agreement supports the Council goal of a city with high quality services for citizens by delivering an environmentally and economically sound landfill energy project utilizing a public-private partnership. Background: The amendment to the existing landfill gas rights and lease agreement is necessary to allow Glendale Energy LLC the ability to sublease the project site from BAS through a sublease agreement. The main component of the amendment includes a "consent fee" for the sublease, which provides $50,000 paid annually to Glendale to offset the operation and maintenance costs of the landfill gas collection system. The amendment also allows for a five (5%) percent increase in the consent fee for each five-year extension of the lease term. Prior to the this request for a contract amendment, Glendale and BAS entered into an agreement in 2003 whereby BAS would retain the rights to the methane gas generated at the Glendale landfill, provide routine and scheduled maintenance to the gas system, and pay the city a fee of$50,000 annually for the gas rights. These terms were continued as part of a ten-year contract extension approved by Council in December 2007. In total, the city will receive a minimum of $100,000 annually during the life of the contractual arrangements with BAS and Glendale Energy LLC. This extension allowed BAS a greater opportunity to recover its capital costs associated with the development of a future Landfill gas-to-energy project and facility at the Glendale landfill. The energy facility is planned for construction on a one-acre parcel of land leased to BAS from the City of Glendale as part of the original agreement. Approval of the amendment brings the project another step closer to construction of the gas-to-energy facility, which is tentatively scheduled to begin March 2009. Previous Council/Staff Actions: On June 10, 2003 Council approved a Landfill Gas Rights and Lease Agreement (C-4805) with BAS. On December 11, 2007, Council approved an amendment (C-4805-1) to the landfill gas agreement with BAS extending the contractual term until December 2017. Community Benefit: It is anticipated within the next twelve months, the landfill gas-to- energy project will convert methane gas into electricity, which will be available to support the electricity grid serving the West Valley area. It is estimated that the methane gas generated from the site will produce enough electricity for 3,000 homes. This public- private partnership is consistent with Glendale's efforts in environmental leadership. Recommendation: Approve an amendment to the existing landfill gas rights and lease agreement with Bryan A. Stirrat & Associates (BAS). The main purpose of the amendment is for the City of Glendale to provide written consent on a sublease between BAS and Glendale Energy LLC allowing these private entities to partner in developing a gas-to-energy facility on the project site located at the Glendale Landfill. 13. CONTRACT CHANGE ORDER AND AMENDMENT FOR CATLIN COURT PEDESTRIAN WALKWAYS Purpose: This is a request for City Council to approve a change order to the construction contract with Aread Construction, Inc. and to approve an amendment to the professional services agreement with Sherman Group, Inc. for improvements to a pedestrian walkway between 57th Avenue and 58th Drive, from Palmaire to Myrtle avenues. The improvements will include pedestrian walkways with period lighting, entry enhancements, landscaping and irrigation. Council Strategic Goals or Key Objectives Addressed: This project supports Council's goal for a vibrant city center by creating attractive pedestrian access in the Downtown area. Background: Catlin Court has several alleys that were identified as part of the pedestrian walkway project. Multiple pedestrian walkways between 59th and 57th avenues, from Palmaire to Myrtle avenues were approved by Council and have been completed. This final alley will complete the pedestrian walkway project in the Catlin Court area. Previous Council/Staff Actions: On March 25, 2008, Council approved a construction contract with Aread Construction, Inc. for the improvements of the pedestrian walkways between 59th and 57th avenues, from Palmaire to Myrtle avenues. On November 25, 2003, Council approved a professional services agreement with Sherman Group, Inc., for the design and construction management of multiple pedestrian walkways between 59th and 57th avenues, from Palmaire to Myrtle avenues. Community Benefit: The walkway project will have a direct impact upon stabilizing this area by creating attractive pedestrian access in downtown Catlin Court alleys. Attractive paving, period lighting and seating areas will be used to enhance interest and participation from the city and region as a whole. Budget Impacts & Costs: Funds for this project are available in FY2008-2009 Capital Improvement Plan. There are no operating costs associated with this project once it is completed. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $337,073.77 Account Name, Fund, Account and Line Item Number: Catlin Court Alley, 1980-68118-550800, $337,073.77 Recommendation: Approve the change order to the construction contract with Aread Construction, Inc. in the amount of $315,778.77, and approve an amendment to the professional services agreement with Sherman Group, Inc in the amount of $21,295 for improvements to a pedestrian walkway between 57th Avenue and 58th Drive, from Palmaire to Myrtle avenues. 14. PROFESSIONAL SERVICES AGREEMENT — CITY COURTHOUSE LEED COMMISSIONING SERVICES Purpose: This is a request for City Council approval of a professional services agreement with TMCx Arizona, LLC for commissioning services for the new City Courthouse. TMCx Arizona, LLC will provide the commissioning services necessary to achieve a Leadership in Environmental and Energy Design (LEED) certification for the new City Courthouse at 4705 West Glendale Avenue. Council Strategic Goals or Key Objectives Addressed: This item addresses the Council strategic goal of one community focused on public safety for citizens and visitors. A key objective of this goal is to begin phased implementation of court, police and fire plans. Background: The new City Courthouse will be a LEED certified city building. LEED certification will result in on-going energy savings. To achieve this goal the services of a Commissioning Authority, per the United States Green Building Council (USGBC), is required for LEED certification for new building construction. In September 2008, a Request for Proposals (RFP) was sent to five firms. Four firms responded to the RFP, with TMCx Arizona, LLC being selected as the best qualified firm to provide the services required. Previous Council/Staff Actions: On September 16, 2008, conceptual building designs for the new City Courthouse were presented to Council for input and approval. The city will utilize the design-build process for the design and construction of this facility. On August 26, 2008, Council approved the design-build contract with D.L. Withers Construction LC, for the design and construction of the new City Courthouse. Community Benefit: Redevelopment of underperforming properties will spur economic development in the area. A new enhanced court building will allow the city to continue meeting the needs of Glendale residents and provide better customer service. Budget Impacts & Costs: Funds for this project are available in the FY2008-09 capital improvement plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $158,000 Account Name, Fund, Account and Line Item Number: City Court Building, Account No. 2040-75020-550800 Recommendation: Authorize the City Manager to enter into a contract with TMCx Arizona, LLC in the amount of $158,000 for commissioning services for the new City Courthouse at 4705 West Glendale Avenue. CONSENT RESOLUTIONS 15. GOVERNOR'S OFFICE OF HIGHWAY SAFETY INFORMATION TECHNOLOGY GRANT Purpose: This is a request for City Council to adopt a resolution authorizing the acceptance of a grant for $24,312 from the Governor's Office on Highway Safety (GOHS). The grant will support professional information technology consultation services. These services are designed to achieve electronic data transfer from electronic handheld citation ticketing devices from patrol officers directly to City Court and Police Department databases. Council Strategic Goals or Key Objectives Addressed: This request addresses the City Council strategic priority of one community focused on public safety for citizens and visitors. Background: The City Court purchased five handheld devices for motorcycle officers and two additional devices that work with the Mobile Data Computers installed in the patrol cars. The Court paid for those devices with special Court grant funds. GOHS has advised the Court that two more grants have been awarded to the Court to purchase additional devices. Achieving electronic transfer from the hand-held citation hardware greatly enhances the efficiency of officers by reducing errors and allowing the issuance of a citation in less time than a traditional citation. The electronic transfer eliminates the need for the officer to print a second copy for the Court. This electronic transfer will reduce the police printing costs in half for citations issued by the handheld devices. Currently, the Court must manually enter the data from any citation. The electronic transfer will eliminate the need for the Court to conduct manual entry for citations from these devices. Previous Council/Staff Actions: On May 8, 2007 City Council adopted a resolution allowing Glendale City Court to apply and accept grant funding from GOHS for the purchase of 15 electronic citation ticketing devices. Community Benefit: The electronic ticketing devices produce traffic citations more efficiently than standard hand-written citations. Currently, the Court must manually enter this data, which the Police Department cannot readily capture for investigative and other purposes. The integrated approach to sharing data will benefit both departments. No matching funds are required. Budget Impacts & Costs: There is no financial match required for this grant. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $24,312 Account Name, Fund, Account and Line Item Number: A specific account will be established in Fund 1840, the city's grant fund, once the grant agreements are formally executed Recommendation: Waive beyond reading the title and adopt a resolution authorizing Glendale City Court to accept grant funding from GOHS for professional information technology consultation services. 16. ACCEPTANCE OF FY 2008-09 GRANT FUNDING FROM THE ARIZONA CRIMINAL JUSTICE COMMISSION Purpose: This is a request for City Council to adopt a resolution authorizing the City Manager to accept and administer the FY 2008-09 Arizona Criminal Justice Commission DUI Abatement Grant Program funding in an amount not to exceed $30,800. Council Strategic Goals or Key Objectives Addressed: This request supports the Council strategic goal of one community focused on public safety for citizens by providing the Police Department a means to focus on DUI enforcement. Background: This grant award will support the Police Department by providing funding for personnel during the grant period between December 1, 2008 and June 30, 2009. This will increase the number of hours officers will dedicate to DUI enforcement. Community Benefit: This grant will benefit the Glendale community and the citizens by allowing the Police Department to use more resources and extended hours enforcing driving under the influence violations. Budget Impacts & Costs: There is no financial match required for this grant. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $30,800 Account Name, Fund, Account and Line Item Number: A specific account will be established in Fund 1840, the city's grant fund, once the grant agreements are formally executed. Recommendation: Waive reading beyond title and adopt a resolution authorizing the City Manager to accept and administer the FY 2008-09 Arizona Criminal Justice Commission DUI Abatement Grant Program funding in an amount not to exceed $30,800. 17. ACCEPTANCE OF FY 2008-09 GOVERNOR'S OFFICE OF HIGHWAY SAFETY GRANT FUNDING Purpose: This is a request for City Council to adopt a resolution authorizing the City Manager to accept and administer the FY 2008-09 Governor's Office of Highway Safety DUI Enforcement grant award in an amount not to exceed $50,000. Council Strategic Goals or Key Objectives Addressed: This request supports the Council strategic goal of one community focused on public safety for citizens by providing the Police Department a means to focus on DUI enforcement during the task force season and Covert Undercover Buy (CUB) operations in the City of Glendale. Background: This grant award will support the Police Department by increasing the number of officer hours which will be deployed during the holiday season and throughout the year to help take DUI offenders off city streets. The grant will also enhance the ability to monitor and educate the retail stores that sell alcoholic beverages through CUB operations. Community Benefit: This grant will benefit the Glendale community and the citizens by allowing the Police Department to use more resources to enforce driving under the influence violations. The media and GOHS outlets are always trying to get the word out to the public about the dangers of drinking and driving. The Police Department partnered with GOHS on a billboard in the Westgate area detailing the dangers and consequences of driving under the influence. The Police Department will also coordinate with the local high schools to participate in youth education presentations and increase staffing on weekend nights for alcohol details such as the CUB program. Budget Impacts & Costs: There is no financial match required for this grant. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $50,000 Account Name, Fund, Account and Line Item Number: A specific account will be established in Fund 1840, the city's grant fund, once the grant agreements are formally executed. Recommendation: Waive reading beyond title and adopt a resolution authorizing the City Manager to accept and administer the FY 2008-09 grant from the Governor's Office of Highway Safety for DUI Task Force Enforcement in an amount not to exceed $50,000. 18. INTERGOVERNMENTAL AGREEMENT WITH THE UNIVERSITY OF ARIZONA TO PARTICIPATE IN THE NATIONAL INSTITUTE OF HEALTH RAMPART Purpose: This is a request for City Council to approve an Intergovernmental Agreement with the Arizona Board of Regents on behalf of the University of Arizona to participate in the National Institute of Health RAMPART (Rapid Anticonvulsant Medication Prior to Arrival Trial). Council Strategic Goals or Key Objectives Addressed: Entering into this Intergovernmental Agreement addresses the City council's strategic goal of one community focused on public safety for citizens and visitors by maintaining or improving the level of service to citizens as economic interests expand and as the population and visitors increase. Background: The City of Glendale has been selected as the sole jurisdiction in the State of Arizona to participate in a cutting-edge trial which will bring definitive care to the symptoms of prolonged seizures in the prehospital setting. Citizens and visitors to Glendale will receive enhanced treatment of status epilepticus (seizures which last five minutes or longer without a return to consciousness) for the duration of the trial. The city will play a key role in helping develop a national standard for treatment of prolonged seizures. The University of Arizona is the hub for the RAMPART trial in Arizona. The Glendale Fire Department was selected to participate in the trial based upon past performance in programs such as the CCR (Cardio Cerebral Resuscitation) demonstration and the CCC (Continuous Chest Compressions) public education program, where significant improvements in patient outcomes have been realized among cardiac arrest or "sudden death" sufferers. Community Benefit: Glendale citizens will benefit from participation in the RAMPART trial in a number of ways. First, sufferers of prolonged seizures will receive treatment that exceeds the current standard of care in Arizona. Second, the paramedics of the Glendale Fire Department will receive extra training in the management of seizure disorder patients. Third, the city benefits as it develops a national reputation for participation in cutting edge medical trials for the betterment of patients here and across the U.S. Public Input: The RAMPART trial is an Exception From Informed Consent (EFIC) trial. The Federal Government requires that an EFIC conduct public consultation and full public disclosure prior to the start of the trial, as well as providing for the ability of any citizen to opt out of participation. An aggressive public education campaign will be conducted in local and regional media, as well as random dialing telephone contacts throughout the city. Outreach will also be made to neurological providers and patients in the community. Citizens will be afforded access to "opt out" jewelry informing EMS of their wish not to participate. There are also multiple layers of ethical oversight including the FDA and the University of Arizona Institutional Review Board (IRB). Participation in the trial has been endorsed by the Glendale Fire Department Medical Director, Garth Gemar MD. Budget Impacts & Costs: The RAMPART trial is funded by the National Institute of Health and is cost neutral. Recommendation: Waive reading beyond the title and adopt a resolution authorizing the entering into of an Intergovernmental Agreement with the Arizona Board of Regents on behalf of the University of Arizona to participate in the National Institute of Health RAMPART (Rapid Anticonvulsant Medication Prior to Arrival Trial). 19. AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY TO PROVIDE SPECIAL TRANSPORTATION SERVICES Purpose: This is a request for City Council to adopt a resolution authorizing an amendment to the existing Intergovernmental Agreement (IGA) with Maricopa County Special Transportation Services (STS) that provides transit services to the citizens of Glendale. Council Strategic Goals or Key Objectives Addressed: One of Council's goals is to provide high quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. Background: Glendale contracts with Maricopa County to provide citizen transportation services to travel outside of Glendale. Two separate IGA's, one funded by the Community Development Block Grant (CDBG) and one funded by GO Transportation funds were approved in June 2008 for a total $64,075 for service in fiscal year 2008-09. Due to an increase in program utilization as well as an increase in the cost per trip charged by Maricopa County, the budget is projected to be exhausted in January 2009. Amending one of the IGA's using $60,000 in additional GO Transportation funds will assure continuation of special transportation services through the fiscal year for Glendale citizens traveling to destinations outside the city limits. Previous Council/Staff Actions: On June 10, 2008, Council approved two separate agreements with Maricopa County. One agreement provided funds from CDBG and one agreement provided funds from the GO Transportation Program. Community Benefit: Maricopa County STS provides an affordable transit option to elderly, low-income and disabled citizens in Glendale needing transportation to destinations outside the city for services. The service reduces the need for passengers to transfer from one city service to another at city boundaries. Budget Impacts & Costs: Funding is available in the FY2008-09 operating budget in the Transportation Department's Fixed Route division. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $60,000 Account Name, Fund, Account and Line Item Number: Fixed Route, Account No. 1660-16540-518200 Recommendation: Waive reading beyond the title and adopt a resolution authorizing the amendment of an intergovernmental agreement with Maricopa County Special Transportation Services for the provision of transit services. ORDINANCES 20. SALT RIVER PROJECT EASEMENT Purpose: This is a request for the City Council to adopt an ordinance granting a groundwater recharge basin easement in favor of Salt River Project (SRP), on city-owned land within the confines of the New River Channel, west of 107th Avenue and south of Bethany Home Road. Background: As part of the Arizona Department of Water Resources recharge permit for the New River Agua Fria Underground Storage Project (NAUSP), SRP has requested an easement to construct a groundwater recharge basin on city-owned land within the confines of the New River Channel, west of 107th Avenue and south of Bethany Home Road. City staff reserves the right to review and approve any alteration of the channel by SRP or its representatives; and to receive copies of all physical, geological, and hydrological data collected. This easement is necessary for SRP's ingress/egress, and to protect SRP's facilities. Recommendation: Waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute a groundwater recharge basin easement in favor of Salt River Project (SRP), on city-owned land within the confines of the New River Channel west of 107th Avenue and south of Bethany Home Road. 21. EASEMENT ABANDONMENTS: GLENDALE SPRING TRAINING COMPLEX, 107TH AVENUE AND CAMELBACK ROAD Purpose: This is a request for City Council to adopt an ordinance abandoning any and all interest the City of Glendale may have in portions of the current recycled water pipeline easement and force main sewer easement within City of Phoenix right-of-way for 111th Avenue at the Northwest Corner of 107th Avenue and Camelback Road. Background: The current Glendale easements have been in place within the Camelback Ranch property since July 2000. The Glendale Spring Training Complex development includes a major collector road (111th Avenue) that will run north from Camelback Road with a future ending point at 99th and Maryland avenues. 111th Avenue between Camelback Road and the Bethany Home Road alignment lies within the City of Phoenix. The abandonment of the existing easements will only be for those portions that reside within the Phoenix right-of-way. Phoenix charter does not allow for dedication of easements within its rights-of-way. Recommendation: Waive reading beyond the title and adopt an ordinance abandoning any and all interest the City of Glendale may have in the recycled water pipeline easement and force main sewer easement within Phoenix right-of-way for 111th Avenue at the Northwest Corner of 107th Avenue and Camelback Road. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. Once your name is called by the Mayor, proceed to the podium, state your name and address for the record and limit your comments to a period of five minutes or less. COUNCIL COMMENTS AND SUGGESTIONS ADJOURNMENT Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S. §38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys (A.R.S. §38-431.03 (A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. §38-431.03 (A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. §38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property(A.R.S. §38-431.03(A)(7)).