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HomeMy WebLinkAboutAgenda Packet - Meeting Date: 12/9/2008 (17) re%% 4l` GLEN1V,E GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue December 09, 2008 7:00 p.m. CALL TO ORDER—PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES OF NOVEMBER 25, 2008 CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. If you would like to comment on an item on the consent agenda, please come to the podium and state your name, address and item you wish to discuss. 1. LIQUOR LICENSE NO. 3-1213, GLEN LAKES GOLF COURSE 2. LIQUOR LICENSE NO. 3-1214, CARVERS STEAKS & CHOPS 3. SPECIAL EVENT LIQUOR LICENSE FOR ST. HELEN'S COUNCIL, NEW YEAR'S EVE DINNER DANCE, DECEMBER 31, 2008 4. SPECIAL EVENT LIQUOR LICENSE FOR FIESTA BOWL FESTIVITIES, JANUARY 5, 2009 5. SPECIAL EVENT LIQUOR LICENSE FOR ST. JOSEPH ASSEMBLY BANQUET, MARCH 28, 2009 6. CITY HALL PARKING GARAGE REPAIR CONSENT RESOLUTIONS 7. ARIZONA WATER AND WASTEWATER AGENCY RESPONSE NETWORK INTERGOVERNMENTAL AGREEMENT 8. ACCEPTANCE OF 2008 STATE HOMELAND SECURITY GRANTS 9. AUTHORIZATION FOR THE CITY ATTORNEY TO FILE ACTION FOR CONDEMNATION PUBLIC HEARING—LAND DEVELOPMENT ACTIONS 10. MAJOR GENERAL PLAN AMENDMENT M-GPA08-04 (RESOLUTION): NORTHERN PARKWAY COMMERCE CENTER— 12300 WEST GLENDALE AVENUE (PUBLIC HEARING REQUIRED) NEW BUSINESS 11. FALL 2008 NEIGHBORHOOD IMPROVEMENT GRANT RECOMMENDATIONS REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. Once your name is called by the Mayor, proceed to the podium, state your name and address for the record and limit your comments to a period of five minutes or less. COUNCIL COMMENTS AND SUGGESTIONS ADJOURNMENT Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S. §38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys (A.R.S. §38-431.03 (A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. §38-431.03 (A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. §38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property(A.R.S. §38-431.03(A)(7)). CALL TO ORDER—PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES OF NOVEMBER 25, 2008 CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. If you would like to comment on an item on the consent agenda, please come to the podium and state your name, address and item you wish to discuss. 1. LIQUOR LICENSE NO. 3-1213, GLEN LAKES GOLF COURSE Purpose: This is a request for City Council to approve a person-to-person transfer Series 7 (Bar - Beer and Wine) license. Glen Lakes Golf Course is located at 5450 West Northern Avenue. The Arizona Department of Liquor Licenses and Control application (No. 07070431) was submitted by James Alwier Bellows. Background: The location of the establishment is 5450 West Northern Avenue and is located within the Barrel District. The property is zoned A-1 (Agricultural District). The population density within a one-mile radius is 21,591. The establishment is over 300 feet from any church or school. This Series 7 is a person-to-person transfer license, operating with an interim permit; therefore the approval of this license will not increase the number of liquor licenses in the area. The number of liquor licenses within a one-mile radius is as listed below: Series Type Quantity 06 Bar - All Liquor 3 07 Bar—Beer and Wine 2 09 Liquor Store—All Liquor 1 10 Liquor Store - Beer and Wine 3 12 Restaurant 4 14 Private Club 2 Total 15 The City of Glendale Planning, Fire and Police Departments, as well as Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Public Input: No public protests were received during the 20-day posting period. Recommendation: Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. LIQUOR LICENSE NO. 3-1214, CARVERS STEAKS & CHOPS Purpose: This is a request for City Council to approve a new non-transferable Series 12 (Restaurant) license. Carvers Steaks & Chops is located at 8172 West Bell Road. The Arizona Department of Liquor Licenses and Control application (No.12077785) was submitted by Todd Marshal Cunningham. Background: The location of the establishment is 8172 West Bell Road and is located within the Sahuaro District. The property is zoned PAD (Planned Area Development). The population density within a one-mile radius is 13,162. The establishment is over 300 feet from any church or school; however the rule does not apply to this series license. This Series 12 is a new non-transferable license, operating with an interim permit, therefore approval of this license will not increase the number of liquor licenses in the area. The number of liquor licenses within a one-mile radius is as listed below: Series Type Quantity 03 Microbrewery 2 05 Government 1 06 Bar - All Liquor 5 09 Liquor Store—All Liquor 5 10 Liquor Store - Beer and Wine 9 12 Restaurant 40 Total 62 The City of Glendale Planning, Fire and Police Departments, as well as Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Public Input: No public protests were received during the 20-day posting period. Recommendation: Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and control with a recommendation of approval. 3. SPECIAL EVENT LIQUOR LICENSE FOR ST. HELEN'S COUNCIL, NEW YEAR'S EVE DINNER DANCE, DECEMBER 31, 2008 Purpose: This is a request for City Council to approve a special event liquor license for St. Helen's Council #11738—Knights of Columbus. The event will be held at the St. Helen's Catholic Church located at 5510 West Cholla, on Wednesday, December 31, 2008, from 6:00 p.m. to 1:00 a.m. on January 1, 2009. The purpose of this special event liquor license is for a New Year's Eve Dinner Dance fundraiser. Background: If this application is approved, the total number of days expended by this applicant will be one of the allowed 10 days per calendar year in 2008, and one of the allowed 10 days per calendar year in 2009. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based in the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. SPECIAL EVENT LIQUOR LICENSE FOR FIESTA BOWL FESTIVITIES, JANUARY 5, 2009 Purpose: This is a request for City Council to approve a special event liquor license for Fiesta Bowl. The event will be held at 6222 North 91st Avenue on Monday, January 5, 2009, from 10:00 a.m. to midnight. The purpose of this special event liquor license is for the Fiesta Bowl Football Pregame Festivities in the Stadium Club VIP area located in the parking lot adjacent to the Youth Sports Complex. Background: If this application is approved, the total number of days expended by this applicant will be one of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. SPECIAL EVENT LIQUOR LICENSE FOR ST. JOSEPH ASSEMBLY BANQUET, MARCH 28, 2009 Purpose: This is a request for City Council to approve a special event liquor license for St. Joseph Assembly #2126 (Knights of Columbus). The event will be held at St. Helen's Catholic Church located at 5510 West Cholla on Saturday, March 28, 2009, from 6:00 p.m. to 10:00 p.m. The purpose of this special event liquor license is to honor police and fire personnel at a Public Safety Appreciation Banquet. Background: If this application is approved, the total number of days expended by this applicant will be one of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Recommendation: Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 6. CITY HALL PARKING GARAGE REPAIR Purpose: This is a request for City Council to approve a transfer of sanitation fund contingency appropriation authority and funds, and to ratify the City Manager's decision to engage Sky Engineering for emergency design and repair of the City Hall Parking Garage. Council Strategic Goals or Key Objectives Addressed: A community with a vibrant city center is a City Council goal. Monitoring, testing, maintenance and repair of the City Hall Parking Garage helps assure a safe environment for citizens and employees and contributes to a vibrant city center. Background: On June 13, 2008 a Glendale Sanitation Truck servicing the trash compactor on the basement level of the City Hall Parking garage hit a garage beam. Repair of the garage was managed by Sky Engineering and included design, concrete restoration, welding, post tension work, concrete testing and stucco finishing. Structural testing and inspection of the project was completed and the garage re-opened in mid- September. The final cosmetic repairs to the exterior of the garage were completed on October 16, 2008. Budget Impacts & Costs: This transaction will require the transfer of appropriation authority and funds of $196,849.88 from FY2008-09 sanitation fund contingency to the capital improvement account set up for the repair. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $196,849.88 Account Name, Fund, Account and Line Item Number: Transfer from Sanitation Fund Contingency, Account No. 2480-11906-510200 $196,849.88 to Parking Garage Repair, Account No. 2480-78006-551200 Recommendation: Approve the transfer of $196,849.88 in appropriation authority and funds as discussed in the Budget Impacts and Cost section above and ratify the City Manager's decision to approve a professional services agreement with Sky Engineering for professional services related to the emergency design and repair of the City Hall parking garage. CONSENT RESOLUTIONS 7. ARIZONA WATER AND WASTEWATER AGENCY RESPONSE NETWORK INTERGOVERNMENTAL AGREEMENT Purpose: This is a request for City Council to approve the Intergovernmental Agreement with the Arizona Water and Wastewater Agency Response Network for mutual aid in an emergency situation. Council Strategic Goals or Key Objectives Addressed: Entering into this intergovernmental agreement for mutual aid in an emergency situation addresses the Council goal of one community focused on public safety for citizens and visitors and allows Utilities to maintain its high quality service for citizens. Background: The Arizona Water and Wastewater Agency Response Network is an organization of water and wastewater utilities that have signed a mutual aid agreement to assist one another during water sector emergencies. This pre-signed document eliminates any legal delay in assistance from one utility to another by having pre-negotiated terms for assistance. The network of utilities stands ready to assist during an emergency declared by the utility, the county, state, or federal government. The Arizona network is part of a nationwide Water and Wastewater Response Network movement to establish mutual aid networks for the water sector. The national program is sponsored by the U. S. Environmental Protection Agency and the American Water Works Association The Arizona network has been in formal existence since the end of March 2008 and currently includes 12 members. Arizona became the 23rd state to formally join in this national effort. Benefits of membership include the ability to provide or secure voluntary assistance rapidly and prior to a formal emergency declaration by the county, state, or federal government and addresses otherwise lengthy and potentially complicated mutual aid issues in advance of an actual event requiring assistance. In addition, there is no cost to join or maintain membership and no penalties for declining a request for service. Recommendation: Waive reading beyond the title and adopt a resolution authorizing the entering into of the Intergovernmental Agreement with the Arizona Water and Wastewater Agency Response Network for mutual aid in an emergency situation. 8. ACCEPTANCE OF 2008 STATE HOMELAND SECURITY GRANTS Purpose: This is a request for City Council to adopt a resolution authorizing the City Manager to accept and administer fiscal year 2008 State Homeland Security Grant awards for a total amount of$1,163,868. Council Strategic Goals or Key Objectives Addressed: This request supports the Council strategic goal of one community focused on public safety for citizens by providing both Police and Fire Departments a means to purchase homeland security related equipment. The grants also provide an opportunity to fund target hardening construction for fire stations left open and unoccupied while on calls due to their open designs. Background: These grant awards will support the Police by enhancing operations for the Rapid Response Team, Tactical Response Team, Assessment Team Terrorism Liaison Officers and the Explosive Ordinance Disposal operations and equipment at a total of $258,132. The grants for the Fire Department will enhance the operations of their Rapid Response Team, Threat and Vulnerability Assessment/Security Upgrades for fire stations, Assessment Team Terrorism Liaison Officers, Glendale Metropolitan Medical Response System, and the Buffer Zone Protection Program as well as hazardous materials response enhancements for DPC Chemical at a total of$905,736. Previous Council/Staff Actions: On June 10, 2008 Council approved State Homeland Security grants to enhance the Explosive Ordinance Disposal operations, Rapid Response Team operations and public safety communications equipment. On April 8, 2008 Council approved State Homeland Security grants to enhance local citizen emergency preparedness, critical infrastructure security equipment and continue the city's anti-terrorism partnership with state and federal agencies. Community Benefit: Since 1999, Glendale has been able to leverage city funds with grant funds to enhance first responder preparedness with the city and the West Valley. If a situation were to occur, all the West Valley and state first responders could work together and pool their equipment and supplies to meet any need that arises. Glendale Police has the only nationally certified bomb team in the West Valley and also is an Urban Area Security Initiative Rapid Response Team city which is part of the state's response plan. Grant funds have been used to purchase safety equipment to protect first responders, specialized equipment for technical operations, and equipment to enhance communication efforts, as well as to develop preparedness training and to enhance prevention and intervention programs. Budget Impacts & Costs: There is no financial match requested for this funding. This is one-time funding by the State Department of Homeland Security specifically for the programs identified previously. While no matching funds are requested for the initial purchase of this equipment, as the budget allows, Fire and Police departments may need to come back in later years for some related operating and maintenance costs, or secure additional grant funding for replacements. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $1,163,868 Account Name, Fund, Account and Line Item Number: A specific account will be established in Fund 1840, the city's grant fund, once the grant agreements are formally executed. Recommendation: Waive reading beyond title and adopt a resolution authorizing the City Manager to accept and administer the FY 2008 State Homeland Security Grant awards in the amount not to exceed $1,163,868. 9. AUTHORIZATION FOR THE CITY ATTORNEY TO FILE ACTION FOR CONDEMNATION Purpose: This is a request for City Council to authorize the City Attorney to file condemnation action for clear title for property located west of 99th Avenue, along the Grand Canal, and within the Bethany Home alignment, as shown on the attached diagram, for the purpose of securing title to unclaimed land for the placement of utility lines. Background: The property in question is currently not claimed by any person. In 1913, the then owners of the property attempted to deed the property to Maricopa County. The County refused to accept the deed. Since that time, no person has claimed title to the land and the unique location of the land next to Grand Canal infrastructure and adjoining land that was undeveloped for many decades lead to no claim of ownership. Condemnation by the city will provide clear title to the land and the ownership interests necessary for the installation of utility infrastructure. Recommendation: Waive reading beyond the title and adopt a resolution authorizing the City Attorney to file condemnation action for property located at west of 99th Avenue, along the Grand Canal, and within the Bethany Home alignment, as shown on the attached diagram. PUBLIC HEARING—LAND DEVELOPMENT ACTIONS 10. MAJOR GENERAL PLAN AMENDMENT M-GPA08-04 (RESOLUTION): NORTHERN PARKWAY COMMERCE CENTER— 12300 WEST GLENDALE AVENUE (PUBLIC HEARING REQUIRED) Purpose: This is a request for City Council to conduct a public hearing and approve a request to change the General Plan Land Use Map for approximately 344 acres from Heavy Industrial (HI) and Parks and Open Space (P/OS) to Business Park (BP), Planned Commercial (PC), Corporate Commerce Center (CCC), and Luke Compatible Land Use (LCLU). The property is located at the northwest corner of El Mirage Road and Glendale Avenue. The application was filed by El Paso Natural Gas. Council Strategic Goals or Key Objectives Addressed: Glendale 2025, the City of Glendale's General Plan, includes specific goals addressing the need for growth management. General Plan Amendments are a means to direct and control growth. Strategic goals set forth by City Council call for quality economic development. The intent of the proposal is to develop a mixed-use employment center, which will contribute to the city's economic prosperity and vitality. The proposal is consistent with city land use policies and state statutes relating to development in the vicinity of Luke Air Force Base (AFB). Background: The applicant proposes to develop the Northern Parkway Commerce Center as a mixed-use employment center on a total of 473 acres. The amendment area includes approximately 344 acres of the El Paso Natural Gas Company property. The majority of the remaining 129 acres of El Paso Natural Gas Company is property currently designated as LCLU and will not be amended with this application. The CCC designation provides for up to 15% residential development. However, the applicant has agreed, and the city will stipulate at the time of approval, that no residential development will be allowed within the CCC designation. Additional public safety facilities or personnel will not be required as a result of the proposed amendment, but will be addressed through the rezoning process. Previous Council/Staff Actions: The Planning Commission conducted two public hearings as required by state statute for Major General Plan Amendments. At the second public hearing, held on October 23, 2008, the Commission unanimously recommended approval of M-GPA08-04. Planning staff briefed the Council on this item at the Council Workshop held on October 7, 2008. Council guided staff to move forward with the request. The Planning Commission held the first public hearing on October 2, 2008, at the Glendale Adult Center. The Planning Commission took no formal action at that time. Staff briefed the Planning Commission on this item at the September 4, 2008, Planning Commission Workshop. Community Benefit: M-GPA08-04 provides policy direction to support a future commerce park which can result in employment opportunities and enhanced economic development. Future development will be compatible with Luke AFB and the industrial character of the area and with emerging development patterns in this portion of the West Valley. Public Input: Notice for the Council public hearing was published in The Glendale Star on November 20, 2008, and the property was posted on November 7, 2008. Informational postcards were mailed to 244 property owners and interested parties on November 21, 2008. At the second Planning Commission public hearing on October 23, 2008, a representative from Morton Salt expressed concerns regarding compatibility of Morton operations with the proposed project. Staff explained that this type of concern would be addressed during a rezoning process. One neighboring property owner spoke in support of the project. At the first Planning Commission public hearing, on October 2, 2008, a representative from Morton Salt referenced their letter of opposition, dated September 29, 2008, expressing concerns regarding compatibility of Morton operations with the proposed development. Staff explained to the representative that this type of concern would be addressed as part of a rezoning request. In a letter dated July 24, 2008, Luke AFB indicated that the request would not negatively impact flying operations. In a letter dated July 16, 2008, the City of Litchfield Park expressed concern with the removal of the P/OS designation. The P/OS is for a small wash which will be addressed as part of any future rezoning request. Recommendation: Conduct a public hearing, waive reading beyond the title, and adopt a resolution for Major General Plan Amendment application M-GPA08-04, subject to the stipulation as recommended by the Planning Commission. NEW BUSINESS 11. FALL 2008 NEIGHBORHOOD IMPROVEMENT GRANT RECOMMENDATIONS Purpose: This is a request for City Council to approve the Fall 2008 neighborhood improvement grant requests, as recommended by the Citizens Advisory Commission on Neighborhoods. Council Strategic Goals or Key Objectives Addressed: As part of its commitment to revitalizing and preserving older neighborhoods, Council established the Citizens Advisory Commission on Neighborhoods to provide advice on general policies, strategies and programs relating to the revitalization and preservation of neighborhoods, and to make funding recommendations on neighborhood improvement grant requests. The commission's recommendations are consistent with the neighborhood element of the General Plan and the Council's strategic goal of "one community with strong neighborhoods." Background: For Fiscal Year (FY) 2008-09, Council appropriated $600,000 to fund the Neighborhood Improvement Grant Program. Neighborhoods qualify for these funds if they are registered with the Neighborhood Partnership Office, are at least 15 years old, and have at least 20 homes. In keeping with previous practice, the Citizens Advisory Commission on Neighborhoods is sponsoring two funding opportunities for Glendale neighborhoods: the Fall 2008 and Spring 2009 funding cycles. As a result, the commission recently completed its review of the Fall 2008 neighborhood improvement grant applications. On November 12, 2008, the commission concluded a two-month review process of eight neighborhood grant requests as follows: East Catlin Court Historic District — This neighborhood is located on the south side of Orangewood to the north side of Myrtle, from 55th to 57th avenues. The commission voted to recommend $81,625 for the construction of a streetscape project that includes right-of-way landscaping improvements such as the installation of new pedestrian lighting and trees. Floralcroft - This neighborhood is located west of 59th Avenue, north of Myrtle Avenue to the south side of State Avenue. The commission voted to recommend $50,650 for the formal design of new pedestrian lighting throughout the neighborhood. Sands West - This neighborhood is located from Caron Avenue north to Mission Avenue, 48th to 49th avenues. The commission voted to recommend $31,500 to add several amenities to Mission Park, such as a shade structure, trees, and picnic tables. Thunderbird Palms/Hickory Shadows - This neighborhood is located north of Columbine Road to Voltaire Avenue, 514 Avenue to the Paseo Canal. The commission voted to recommend $63,666 to install new park equipment such as a playground shade structure, drinking fountain, resurfacing basketball court, and a ramada with tables, within Sunset Palms Park. Arrowhead Ranch Phase II - This neighborhood is located north of Union Hills Road from 75th Avenue to Loop 101 (north and west sides). The commission voted to recommend $27,335 to improve the existing landscaping along the west side of 75th Avenue from Union Hills Road to just south of Utopia Road. The project also includes the painting of the perimeter wall in the same area. Arrowhead Lakes - This neighborhood is located north of Beardsley Road to Melinda Lane, from 51st to 59th avenues. The commission voted to recommend $35,537 to improve the landscaping along the east side of 59th Avenue from Melinda Lane to just south of the Thunderbird Conservation Park. Maryland Heights II - This neighborhood is located north of Maryland Avenue to McLellan Road, 45th to 46th avenues. The commission voted to recommend $42,000 for various internal street drainage enhancements that will improve the current condition of the neighborhood's streets. Emerald Point - This neighborhood is located from Missouri Avenue south to Georgia Avenue, 81st to 83rd avenues. The commission voted to recommend up to $21,563 (contingent upon cost savings from other Fall 2008 grant projects) to improve one of the neighborhood's public retention basins on the east side of 83rd Avenue. If cost savings are not available, funding will be at $17,687. The project also includes the painting of the perimeter subdivision wall in the same area. Because of expected project savings and the availability of funds, the commission unanimously voted at its November 12, 2008 meeting to fund all of the project requests, not to exceed $350,000. Previous Council/Staff Actions: The Neighborhood Improvement Grant Program and its funding were reviewed, discussed and approved by Council as a part of the FY 2008-09 budget setting process. The Council has previously reviewed and approved over $8.6 million in neighborhood improvement grant funding (221 different grants) since the inception of the program in FY 1994-95. The Fall 2008 funding cycle represents the 25th such funding cycle since the inception of the program. Community Benefit: Each of the recommended grant projects will make needed improvements in the respective neighborhood. Public Input: The following public meetings were held for the Fall grants process: On August 28, September 13, and September 23, 2008, the Neighborhood Partnership staff conducted three grant orientations to educate prospective neighborhood applicants about the neighborhood grants process. On November 5, and November 12, 2008, the Neighborhood Partnership staff facilitated grant hearings where the Commission on Neighborhoods considered and made funding recommendations for each of the eight neighborhood grant requests. In addition to the above meetings, direct mail, neighborhood newsletters, website publicity, media releases and e-mail notification were all used to notify Glendale residents of the opportunity to apply for a Fall 2008 neighborhood grant. Budget Impacts & Costs: Funds for the proposed neighborhood grant requests are available in the FY 2008-09 Neighborhood Improvement Grant Program Account. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $350,000 Account Name, Fund, Account and Line Item Number: Neighborhood Improvement Grant, Account No. 1000-15120-518200. Recommendation: Approve the Fall 2008 Neighborhood Improvement Grant requests in the amount of $350,000 as recommended by the Citizens Advisory Commission on Neighborhoods, and authorize the City Manager, or his designee, to execute all documents necessary to accomplish and complete each of the grant requests. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. Once your name is called by the Mayor, proceed to the podium, state your name and address for the record and limit your comments to a period of five minutes or less. COUNCIL COMMENTS AND SUGGESTIONS ADJOURNMENT Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S. §38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys (A.R.S. §38-431.03 (A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. §38-431.03 (A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. §38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property(A.R.S. §38-431.03(A)(7)).