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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 12/3/2008 GLENDALE CITY COUNCIL — SPECIAL MEETING WORKSHOP Marriott Residence Inn The Horizon Room 7350 N. Zanjero Boulevard Glendale, Arizona 85305 December 3, 2008 9:00 a.m. PRESENT: Mayor Elaine M. Scruggs, Vice Mayor Manuel D. Martinez, and Council members Joyce V. Clark, Steven E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Phillip Lieberman ALSO PRESENT: Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk ABSENT: None FACITLIATOR: Richard A. Bowers, President of R.A. Bowers and Associates AGENDA ITEMS: • Revisit the broad common vision for the future of Glendale — "One Community." • Review progress made on goals and objectives established in 2007 and celebrate accomplishments. • Modify key objectives for the coming year. The meeting commenced at 10:00 a.m. Mr. Bowers began the meeting reviewing the agenda for today. He stated that today's agenda will focus on reviewing the discussions and progress of the 2008/09 strategic goals and objectives. Mr. Bowers reviewed the seven key goal objectives. • One community with strong neighbors. • One community focused on public safety for citizens and visitors. • One community with quality economic development. • One community with a vibrant city center. • One community with an active partnership with Luke Air Force Base. • A city with high quality services for citizens. • A city that is fiscally sound. Mr. Bowers indicated that he will asses each one individually with the group and ask for any modifications, comments, additions or removal of any items. Mr. Bowers started with the first item, one community with strong neighbors. He discussed the goal to target attention to older areas as a catalyst for neighborhood enhancement. He explained the city had targeted this goal with community fairs, community outreach programs and partnerships, neighborhood assistance teams and neighborhood focus programs. Mayor Scruggs stated she had not brought the meeting officially to order and would like to initiate that now. She asked Mr. Bowers how he would like this meeting conducted. Mr. Bowers stated he will review the items, and Council members could stop him anywhere and voice their comments or ask questions. Councilmember Knaack agreed, however, would like Mayor Scruggs to interject if things get out of hand. Councilmember Frate agreed. Mayor Scruggs brought the meeting to order. Councilmember Lieberman noted we have a new code director, who he hoped would increase enforcement for accumulating infractions in some areas. Additionally, areas with foreclosure signs are also in need of attention. He noted he looks forward to the reorganization with the addition of more officers. Councilmember Clark discussed the issues surrounding the affected areas. She indicated that some citizens do call in the infraction and eventually they are resolved. She explained she was looking for a little innovation from the departments that can be reported to Council. She added that what she was looking for in this exercise was what staff can do to initiate the plan more effectively with little cost. Councilmember Knaack indicated that since the department head changed, she had seen some improvements and steps in the right direction; however, cautions it will take some time. She explained she was excited about the new grid system and sees it as a very positive step. Councilmember Lieberman commented on the political sign issue. He said at some point it had become ridiculous. There had been a limited attempt to enforce the code only to have the signs be put back up again. He had six of his signs removed then others up signs there. Councilmember Knaack commented she felt Code tried to get out of compliance signs down quickly. Councilmember Goulet discussed the economic climate today in regards to their goals of strong neighborhoods. He questioned if their goals need to be modified because of the current financial situation. He stated that some of the downtown citizens were very concerned with the redevelopment project downtown. He noted the issue needed to be addressed. Councilmember Lieberman commented on the neighborhood commission work plan and questioned whether they would be able to continue to fund that program in an effective way. He commented on a call he received voicing opposition to the city funding the baseball park with $200 million and only funding foreclosure with $6.1 million. Vice Mayor Martinez stated he also had concerns and questions regarding their goals and the current economic status. Mr. Bowers replied that the city manager can come back with information on the city's financial implications, if there were any, in an effective way. Mayor Scruggs explained they were here today to discuss their goals and objectives. She stated that receiving financial information would come later in a different setting, therefore, for now they should keep to their purpose and agenda today. Vice Mayor Martinez agreed, however, he believed some financial information might be helpful. Mr. Bowers asked if they would like to move to the fiscally sound budget, before any other discussions. The Council agreed. Mr. Bowers introduced item number seven, a city that is fiscally sound. He stated that last year's discussions involved sound fiscal practices regarding service and infrastructure. He stated that the objective was to pursue and maintain revenue streams that support service delivery through sound financial practices regarding infrastructure and upkeep. Additionally, staff is to continue to inform and engage City Council in financial decision making at the policy level related to the economy and potential capital projects and operating cost. They are to continue timely disclosures of the practicality of projects, including cost and time frame, as well as continue the budget process with full disclosure of true cost and realistic analyses. Councilmember Clark suggested following-up on Councilmember Goulet's comments on the current economic climate and how it relates to their goals. She noted they should possibly insert a new perspective that reflects to the community they are aware of the economic situation and their intent is to meet whatever circumstances present themselves. Councilmember Goulet commented that people have concerns whether the city will be cutting back on their plans or that the city might be in trouble. He recommended getting the message out that they were not abandoning their plans because the city was financially sound. Other Councilmembers expressed their agreement. Councilmember Clark stated that the city manager will present budget information at the up-coming budget discussions. She noted that those discussions would reveal if there were any targeted budget service cuts. She suggested possibly adding a new goal regarding the current financial issues. Councilmember Frate commented that the city was doing well at this time. Mr. Beasley commented on the budget process and procedures. He stated that the Council ultimately makes the decision based on the level of funding and priority. He presented the city codes enforcement as an example of funding and prioritizing. He explained that the Council had to recognize the level of priority on yard up-keep when people were focusing on greater issues such as the economy and job loss. He reiterated that staff can proceed with Council's direction to add to code enforcement; however, the Council had to make that decision in these economic times. He added that the discussion and communication on the how's or why's would be an education component to the public. He confirmed that staff provided quarterly reports that state exactly where the city stands financially and no cuts or job layoffs were being discussed at this time. He noted their goals need to be in context with the budget. Mayor Scruggs commented that this financial discussion could not be avoided. She said cities around the valley were looking hard at their budget costs. However, in Glendale they had done a few things differently that had made a big difference. She also cited the huge growth and new things that have come on- line in Glendale in the past few years which have helped the city financially. However, with all this said, and the city fiscally sound at the moment, we not risk our creditability with the citizens with the goal of no cuts in the future because one never knows what the future brings. She stated they should focus on the goals at hand to insure cuts don't become a reality. Mayor Scruggs stated she would like to see figures in the quarterly budget report on sales tax for both before and after debt was paid. She indicated she would like this information ahead of time since most cities were not carrying this sort of debt responsibility. She added she would like to know how much the debt was before she can support any new projects. Mr. Beasley replied that it would not be a problem to supply those figures. Mayor Scruggs noted she does not support additional funding from the budget for additional code enforcement officers at this time. She added that there were far greater issues to address at the moment. In addition, as to the comment from Councilmember Lieberman on the $6.5 million in foreclosure money, that funding did not come from the city, but from the federal government and included ground rules not up to the city. Councilmember Lieberman commented on the property tax procedure of receiving taxes from two years ago when it was $284,000. He asked what the city will do when they receive property taxes in 2010 which will have lowered to $174,000, 30% lower. Mayor Scruggs noted that she believed property values will find their way back to where they were before. She indicated that when looking to support projects, they should look to the realistic level, not the artificial level. Ms. Kavanaugh explained the property tax procedure. Mayor Scruggs noted that we would have the current property evaluation numbers in February for the FY9/10 budget. Councilmember Lieberman commented he was told that property tax came in two years late and did not understand what was being said today. Mayor Scruggs explained that what he had possibly heard was that the evaluations came in two years late, however payments were on a cycle. Mr. Bowers summarized what was being said. He stated what he understood was that there was no intention in the current budget, with the circumstances as known today, to cut anything out of the budget, including the current goals and objectives of the Council. He added the consensus was that they had the capacity to fund those projects and none are at risk. However, there was always a continual on-going analysis of the fiscal conditions that impact the city; therefore, until something changes, they will be notified by staff immediately if any goals or objectives were in jeopardy. Vice Mayor Martinez reiterated his earlier comment that they need to know early on if there were going to be any cuts. He noted they needed to have a contingency plan. He commented on a letter that had 96 items identified as potential cuts or eliminations of services. He stated that in his mind, some things are going to have to give because they will not have enough money next year. He recommended identifying those areas at risk so the public knows what might happen in the future. Councilmember Frate stated he had told his constituents that the city had a hiring freeze at the moment; however, he did not anticipate any layoffs. He explained the city should continue to focus on providing services to the public; however, believes it was not feasible to take on any new projects at the moment not knowing what might happen in the future. He talked about the many projects going on at the moment such as the Walmart remodel and the new nursing home facility. Mayor Scruggs stated we may have to curtail raises but she wasn't expecting layoffs. Councilmember Goulet commented that his position was to communicate to the public that the city was in good shape; however, they were taking some provisions because of the current economy. He stated he did not agree however to halt all projects, but to time them more efficiently and phase them differently. Councilmember Clark agreed that it might be inevitable for the city to downsize somewhere; however, she would like to commend Mr. Beasley for his leadership in handling this economic crisis. She noted she believes there will be repercussions from the public if they do not acknowledge that to some degree, there will be some cuts in the future, even if the city was in good shape now. She related how some of her constituents did not believe that Glendale had a surplus last quarter. She commented on how Glendale was fairing far better than other cities because they took the right measures early. Mayor Scruggs commented on the $500.000 surplus Glendale had. She stated that when you examine the expenditures side of the budget, it did not include the portion that was of most concern to her; therefore, they would not have had that surplus. She explained what they need to identify priorities and provide direction to staff for reductions where they were needed to secure priorities. Mayor Scruggs and Councilmember Lieberman discussed how financially hard it was in 1992/93. Mayor Scruggs stated it was a hard time and would not like to see anyone lose their jobs again. Councilmember Clark commented that she did not know if they could realistically mandate anyone not losing their job. Mayor Scruggs interjected that she was not talking about mandating anything; she was only expressing her views and feelings on avoiding any layoffs if at all possible. Vice Mayor Martinez commented that each Councilmember receives $15,000 in CIP funds and suggests they all put those funds in a pot and use them if necessary. He believes this act of faith from the Council can go a long way to insure trust from the public. Councilmember Clark agreed with Vice Mayor Martinez; however, would like to check with her assistant first to see what was available. She noted it might not be the whole $15,000. She explained that she had some communication expenses. Councilmember Knaack commented to Councilmember Clark that she could budget those expenses and still provide those funds. Councilmember Clark related a circumstance where she had to send out a special mailing which reduced her budget substantially. Councilmember Goulet commented that putting in the entire amount can be difficult for him as well. He explained he was getting ready to put in trees in some areas, however, might be able to give some back. He stated that giving the whole amount back was a good idea; nonetheless, it would not make much of a difference in the budget as a whole. Vice Mayor Martinez suggested the consensus of the Council should be the guide on this issue. Mr. Bowers summarized once again how he believed the discussion was moving. He explained that Council has communicated that the city was sound at the moment and were proud of that fact. The Council has been vigilant and conservative in their analysis and funding. They have also taken reasonable and strong measures doing a number of things to assist the city. He stated the Council had continued to over communicate the implication of any change that is found. In addition, they still do not know the size of the financial problem; however, that topic will be discussed in January/February when a budget analysis will be presented. He stated that Council believes there might be some sort of implications, but that will be examined next year through the financial analysis. Councilmember Clark recommends that once any revision is written on this topic, it should be written in a simple form and more easily communicated. Mayor Scruggs agreed. She added it should get to the point because the public wants to know what is going to happen. Councilmember Clark explained that staff had approached this in a very fiscally conservative way. However, they could not predict the future; therefore, there may be options that might have to be taken reluctantly. Mayor Scruggs reiterated the fact that they should keep the public informed. Mr. Bowers commented it was a measurable challenge to put it all down in a simple and straight forward approach. He asked if it was acceptable to conclude with that statement while recognizing the budget process will be examined in January. Everyone agreed. Mr. Beasley communicated that he will have the information at the next budget review. Mayor Scruggs stated she would like to see some information before that time. Mr. Bowers continued and stated that with the current situation, there is a belief that we continue to look forward with Council's goals while understanding the economic environment. Mr. Bowers reviewed once again the City Council's first goal, one community with strong neighborhoods. He explained that key objectives including considering zoning requirements and code variations for specific neighborhood needs. Mayor Scruggs commented about the extreme number of political signs you see when you leave Glendale and go into Phoenix. Councilmember Knaack stated that the Code Department did do a proactive job on the political signs here in Glendale and she had been very pleased. Mayor Scruggs commented on candidate's responsibility in the matter. Councilmember Lieberman stated he did not agree. He explained that in his district, he had some problems. Mayor Scruggs sympathized with Councilmember Lieberman and acknowledged there were some problem areas, however, believed overall they had done a better job than Phoenix. Mayor Scruggs commented on the neighborhood outreach program and would like to acknowledge all the work that had been done. She also commented on the Centerline project being headed by exceptional staff leadership. Mr. Bowers commented that the amount of information received on all these projects over the last three months was extraordinary from all different angles. Councilmember Knaack explained they need to be more proactive in neighborhood crime watches because of the current economy and the rise in crime. She recommends having neighborhood watch groups, not necessarily more police. Neighborhood watch groups are the key to making sure their areas are safe. She noted she believes it was up to the city to educate the public and try to get more neighborhood leaders involved. Mayor Scruggs commented on the level of foreclosures, which also leads to crime. Vice Mayor Martinez mentioned the increased pedestrian crime in daylight hours. Councilmember Knaack replied that it was everywhere. Councilmember Lieberman agreed and stated it will probably become worse before it gets better. Councilmember Knaack reiterated that she still believes the key was education of the public. Mr. Bowers agreed that the Council wanted to be part of the solution. Councilmember Frate commented on neighborhood watch signs that were displayed in communities. Councilmember Knaack commented that a lot of registered crime watch groups were not active. Councilmember Goulet suggested sending information to the citizens from the Council helping them get started registering neighborhoods. He also recommended sending information to established groups. Mayor Scruggs recommended contacting them by e-mail. Councilmember Lieberman explained that the sad truth was that sometimes people do not want to get involved. He cited where social neighborhood gatherings such as GAIN night have stopped. He noted it was extremely difficult to retain or get an association president. Mr. Bowers stated what he was hearing was that the Council wanted to reignite the neighborhood information exchange, not only for safety but in a broader sense. In addition, they want to make sure the neighborhood registry was up to date and that it was communicable by e-mail in order to keep the public informed. Mayor Scruggs agreed, however, would like the first priority to be safety. Mr. Bowers continued with the last two objectives which are to use different approaches to revitalize housing and private development and implement a plan to repair and replace older and deteriorating infrastructure. Vice Mayor Martinez inquired as to the community land trust program. Mr. Bowers explained that the program will provide access to homeownership for people who are otherwise priced out of the housing market. At the time of sale, the buyer purchases the house only and enters into a 99-year renewable ground lease for land. Councilmember Frate explained that people on a poverty level will be able to apply for this program, which teaches education and financial responsibility. He noted that people will need to qualify for this program. Councilmember Clark commented that this was a different program and different funds than the federal foreclosure program. Mr. Bowers discussed the improvement goals for deteriorating infrastructure. Councilmember Clark commented that the $116,000 for sidewalk repairs proposed was not a high figure, but reflects the current economic climate. Mr. Bowers asked for any additional comments on this item. There were none. Mr. Bowers proceeded with the next City Council goal, one community focused on public safety for citizens and visitors. Councilmember Clark discussed the innovative program already taking place in the Police Department. She stated that Glendale's most wanted list was a new program, as well as the graffiti task force. The citizen's advisory committee public outreach was also new. She noted that the improvement in patrol services were amazing. She explained she was pleased with the level of innovation within the department. She said they had found new and unique resources and put them in place without much funding. Councilmember Frate agreed whole-heartily with Councilmember Clark. He added that the Fire Department had also done great things with their volunteer program. He explained their services had added the element of human touch which does not cost any money. Mayor Scruggs discussed Police Chief Conrad's accomplishments and his many goals for the city. She stated that he used to go to district meetings and talk about the elimination of crime in the city. She explained he had a different attitude and approach to the crime issue and has done a superb job. Councilmember Clark commented that despite the economic challenges that appear to be driving a least some criminal activity, Glendale is down 15% in violent crimes compared to the same time period in 2007. Burglaries are down 3% and auto thefts are down 23%. However, she still remains wary of burglary and theft numbers growing because of the season and the economy. Councilmember Frate agreed. He added that morale in the police department had also increased. He cited instances where police were now following up and catching burglary suspects. Councilmember Lieberman provided an example of a robbery that recently happened on 77th Drive, right on the street. Councilmember Goulet reiterated that with all of this occurring, the improvements have still been terrific. However, he would like to get the message out to the public of how well Glendale's police department is doing, as well as the many programs developed to help serve the public better. Councilmember Clark commented that she believed the citizens did recognized police efforts and the increase in patrols. Mayor Scruggs commented that her feedback was that they were also friendlier and happier in their job. She credits the turnaround to Chief Conrad's hard work and vision. Councilmember Knaack also commented on the exceptional leadership of the Police and Fire Department. She said they both have done amazing things together. She noted that not many cities can claim both departments work hand and hand. She added that Chief Conrad was able to bring the Police Department together, earning their respect and that is why the city receives great results. Councilmember Lieberman mentioned that when Chief Conrad was his featured speaker at his district meeting, people waited in line to have a chance to speak to him. He thanked the citizens for voting for the public safety sales tax increase that will bring additional officers on the street. Councilmember Clark stated that when they go into budget review sessions, they need to protect the resources of those two departments. Mr. Bowers stated he was pleased with the discussion on the public safety programs and department's progress. He explained they will continue with the goals and strategies that have been put in place. He continued with the next City Council goal, one community with quality economic development. The objectives were to redevelop areas throughout the city with emphasis on infill and creation of high quality jobs. Additionally, they were to identify opportunities that would encourage properties to be place in the highest and best use with continued focus on both small and large businesses. They were to examine the feasibility study for a business park as identified in the City Master Center Plan. Furthermore, they are to identify activity in the west area of Glendale and make policy decisions to support that activity. Councilmember Clark asked what they were doing as innovative strategies to develop this goal of quality economic development that does not necessarily require a lot of resources. Councilmember Frate explained that they were already working on business retention around the city. He provided examples of businesses who were helped by the city to relocate within Glendale, and as a result, the business has grown 40%. Mayor Scruggs commented that Councilmember Frate related a good example; however, she agreed with Councilmember Clark that something else was missing. Councilmember Clark provided a two page list of stores that have gone bankrupt and are closing. She asked what they could be doing differently to help businesses decide to relocate to Glendale as opposed to Chandler or Peoria. Councilmember Goulet stated that he believed some economic development was also missing. He explained that one of the things the city can do is to reach certain sectors of the community that have deep roots, such as the medical and educational developments. He said they were two critical key components. He offered Thunderbird School as a world known institution as an example of a tremendous resource. He believes their economic department should be talking to them to see what we could do to expand economic develop through the graduates of that school. He noted that the same can be done with other school districts and universities. He also discussed how the medical community can be a huge asset, bringing in jobs and development into the area. Councilmember Clark agreed with Councilmember Goulet in some ways; however, she stated that they cannot ignore stores such as Starbucks and others stores which fuel the community economy. She reiterated that store closings will hurt the economy in Glendale and believes it will probably get worse before it gets better. She explained she does not believe the answer is to be one or the other, however, does support connections to education and research development. She noted she believes the educational aspect adds stability and consistency, and a higher level of education in the city which will translate to people with higher standards in the work force, and how other people view the city as a whole. Mayor Scruggs agreed with both assessments. However, she believes that certain areas and stores will need additional assistance, while others will be able to stand on their own in this current economic downfall. She commented that she also believes there is something missing in the economic development process but does not know what it is. She noted it should not be confined to only the educational and medical aspect. Councilmember Clark agreed that she too did not know the answer; however, they need to target some segment of the business community and adopt it as ours. She noted it might possibly have to be financial. Mayor Scruggs commented that the problem was that there was not a solid economic base, job wise, in Glendale. Although, she noted that the medical corridor had done very well and was stable. Councilmember Lieberman stated that for many years he had advocated that the city needs a booth at the International Conference of Shopping Centers. He said 3,300 people provide booths at the conference because the visitation number was 26,000 people. Mayor Scruggs commented she did not think that was the direction they were thinking of going. Councilmember Lieberman disagreed, citing empty shopping malls and going out of business signs. Mr. Beasley interjected that they need to recognize the economics of this venture with the city not having the necessary tools for this endeavor. Councilmember Lieberman reiterated his position on this suggestion. He believes this will be a tremendous boost to the economy. Mayor Scruggs stated her concerns on why this was not a viable option. Councilmember Goulet commented that trying to attract an economic relocation opportunity was very difficult and it would be easier to target the educational and medical community because we could bring something to them to build on, and add job growth to something that already exists. Mayor Scruggs commented on what Councilmember Clark mentioned about identifying the niche to build on and providing an opportunity to discuss policy. She noted that she agreed with Councilmember Goulet in trying to build on something that was already stable. Councilmember Goulet suggested possibly having an economic retreat. Councilmember Knaack commented on the infill in the city that needed to be addressed. Councilmember Clark stated she wouldn't agree to do both. Mayor Scruggs stated they can not necessarily be thinking of doing infill at the moment, with so many other issues going on. Councilmember Knaack disagreed, providing an example of a near empty shopping center at 59th and Peoria Avenues. Councilmember Clark suggested directing staff to identify what our niche is and act upon it. She said she would like something other than sports related. Councilmember Goulet explained they needed to come up with a balance in the community. He still believes that people will give up Starbucks in hard economic times but they will still need the medical and educational aspect. He noted it will bring some balance to the sports economic side of Glendale. Mayor Scruggs remembered noticing the recent zoning initiatives that excluded the educational components as part of the development. She said they were not allowed. Councilmember Lieberman commented on a charter school not receiving zoning approval. Mayor Scruggs interjected that what they were actually looking for was a higher education level. Mr. Beasley explained there could be possible instances where zoning was not allowed. He noted that absolutely they could have a retreat on economic development, recognizing from a global stand point how it must be done. He suggested bring GPEC in and having them explain what tools are needed to bring in major white collar businesses, and if those tools aren't present, they should present them with new innovative ideas. He stated that the Council should recognize they live in a state with the least amount of tools to attract high paying, white collar jobs. He agreed with Mayor Scruggs on the city needing a special niche because of the heavy competition. Mayor Scruggs asked Mr. Beasley if after GPEC makes their presentation and leaves, can the Council talk among them selves and make their own observations and planning. Mr. Beasley responded, yes. He added they would need to educate themselves on what their niche is. Mayor Scruggs commented she believes GPEC was probably doing more in regards to this issue than was known. Councilmember Lieberman commented that he was the only one that had attended the Campus to Council Conference. He said he had given all the paperwork to Mr. Beasley and stated that the whole idea is exactly what Mr. Beasley was discussing at the moment. He said it cited working closer with the institutions of higher learning. He informed them that he was the Vice Chair of the University Caucus Committee, as well as one of the presenters. He explained that he has worked and discussed exactly what is being discussed here. He noted he has been on top of this situation and resents the fact that he was not being taken seriously. He related how he was the only one who had taken the time to take Dr. Green to lunch and introduce her to the community. Mayor Scruggs responded that she had spoken to her on several occasions, however, because of scheduling issues had not been able to meet with her personally. Councilmember Lieberman noted that at the time of the luncheon, he was told that she had not met anyone on the Council. Councilmember Frate commented that he personally had several meetings with Dr. Cabrera of the Thunderbird Graduate School. Councilmember Lieberman stated that before Councilmember Frate had met with him, he and Councilmember Clark had requested a private meeting to personally meet him because they had not yet met him officially as a City Council. Mr. Bowers summarized the discussion. He explained that Council was searching for innovative ways in which to do more. He noted they were searching for their niche, of what was unique and what could be special. He said they would be focusing on those areas. He related their feeling that something was missing in the next step forward. He explained that the Council wanted to identify the possibilities such as educational, medical or something else all together. The Council also discussed the possibility of having a workshop on this item with the support of GPEC, as well as initiating a separate GPEC policy. Mr. Bowers suggested all these points were important; however, he was not sure they want to keep those points as key policy objectives in the face of something as strong as what is outlined here. Councilmember Clark stated she thought their goal was to redefine and prioritize the economic development mission. Councilmember Goulet stated the only thing Mr. Beasley had told him was being done was adding something to the web page. Mr. Bowers noted he believes a lot of work is being done; however, it was not being communicated to the community. Councilmember's Clark and Lieberman agreed. Mayor Scruggs explained that the next time they discuss economic development; they can come up with new current ideas. Mr. Bowers agreed and suggested they make a new start with the present objectives as components of the new discussion. Mr. Beasley discussed business retention and the difficulties associated with it. He noted that even through there were tremendous obstacles, the city had made much progress in that area. He explained that businesses that were attracted were not always the big fish or the glamorous company, but possibly a lot of minnows first, before you catch the big fish. He added he agreed with new and clear objectives. He noted he did not want everyone to believe nothing has been done on this item because clearly there had been. Councilmember Clark agreed. She stated she believes the head of this department was energetic, intelligent and new to the department; however, things were moving in the right direction. She added she believes they have done a lot of things of which we were not aware. Councilmember Knaack agreed there was not enough communication on what was being done. The City Council Retreat recessed for lunch at 12:00 p.m. and reconvened at 1:00 p.m. Mr. Bowers continued with the next City Council goal, one community with a vibrant city center. He said the key objectives were to seek experts to create the vision of the downtown and implement a process that will support the downtown vision. They are also to continue funding to purchase vacant properties in the downtown area to implement the City Center Plan, as well as funding to implement a parking facilities plan, as needed. In addition, there is a goal to develop a strategy to encourage and retain viable retail businesses. He reviewed the discovery trips the Council took regarding this item, as well as Arizona State University's report coming out this Friday. He also reviewed the business breakfasts that were very well attended and spoke about the Centerline website and the traveling Centerline information booth. He commented that they had a tremendous amount of data on this item. Councilmember Frate asked to discuss the continuation to fund the implementation plan as needed. He stated a better plan was needed, such as leasing the business spaces at the new municipal garage. Councilmember Clark commented about rental spaces being rented on a month-to-month basis. She stated they might consider someone with a short term lease, such as crafts people or some type of interim group, while they look for viable tenants to at least create some sort of activity. Mayor Scruggs discussed tenant improvements to the location. She wondered how much a coffee shop owner invested for improvements when the city had put in approximately $20,000. She estimates the owner had put in around $40,000. Councilmember Clark commented that not all businesses had to be food service establishments needing special equipment. She explained that a regular small business might only need the city to make minor improvements such as bathrooms. Mr. Beasley stated they could start on a strategy. Councilmember Clark indicated that even if they do not make much money from those spaces, they are still being used and are a viable use, until someone else comes along that can pay full rent for them. Councilmember Goulet suggested possibly getting the people and businesses in Catlin Court to use the space as more of a quality facility. He noted they could do some improvement to entice them with a nicer and more adequate space. Councilmember Clark agreed. Mayor Scruggs commented that it seemed that businesses in Catlin Court were closing. Councilmember Knaack mentioned she believed it was now about 60% occupied. Mayor Scruggs remarked that the solution might not be a good one because that will destroy the shops in Catlin Court as a tourist center. Councilmember Goulet commented that the uses in Catlin Court were no longer the mom and pop shops. He suggested placing them all together so they could possibly work off of their own energy and become successful. Mayor Scruggs asked what kind of businesses could relocate to the area. Councilmember Knaack responded it could be any kind of business such as an accounting service. Councilmember Frate suggested leasing them out at a low rate. Councilmember Frate stated they need to provide staff with direction on providing information on leasing business spaces there and look further into the business plan. Councilmember Knaack indicated they need more than one business in there. Mayor Scruggs commented that people might not think it was such a good area because it was not much of a tourist place. Councilmember Frate remarked on the amount of people that visit downtown Glendale. Mr. Bowers asked them if they would like to explore the possibilities, not only the economic stand points, but from a vibrancy standpoint as well. Everyone agreed. Councilmember Clark suggested they could use the spaces for incubator businesses. Councilmember Frate stated that the great thing about this was they had control of the situation. Mayor Scruggs recommended this item be added to the economic development discussion plan. She noted everyone was still uncomfortable not knowing the full extent and implications of this proposal. She suggested meeting with Mr. Craig Tindall, City Attorney, so that they are fully informed on all legal issues pertaining to this project. Councilmember Lieberman mentioned they now had the three buildings available for lease. Councilmember Knaack replied that the buildings were slated to be torn down. Mr. Bowers summarized the rest of the points with everyone being in agreement. Councilmember Goulet inquired if anything has happened with their Chamber partnership. Councilmember Clark explained that the Chamber and Glendale Community College will be conducting on-site visits with a variety of businesses, including retail, to determine issues and needs in the community. She commented she believes it is a great idea. Councilmember Goulet stated he still does not know if the Chamber was advocating for downtown Glendale. Councilmember Lieberman asked Mayor Scruggs, since she was a member, what they had discussed on this issue. Mayor Scruggs replied that a member of her staff goes to the meetings and has never communicated anything on this subject. Councilmember Knaack commented that the Chamber should be working with the National Retail Federation. Councilmember Goulet remarked that the Chamber should be advocating for every business. Mr. Beasley noted the city does receive a report on what activities the Chamber is involved with every year. He stated he would be happy to provide that report. Mayor Scruggs discussed Chamber membership procedures and member services. Councilmember Knaack commented that membership was down at this time. Councilmember Clark commented on what everyone saw and experienced on their tours of other cities. She noted they had seen vibrant downtown merchant associations as a result of the Chamber being actively involved and partnering with the city to help create that excitement. She stated she would like the Glendale Chamber to become more of an active partner to help make things happen. Mayor Scruggs indicated it might be difficult to do so. She explained that in the areas they visited, the partnerships were not part of the Chamber, but independent districts using their own funding stream. Councilmember Clark questioned how they can become a catalyst to develop a strong downtown district with its own organization, without partnerships. She added this needs to be discussed at length. Councilmember Goulet discussed the narrow mind-set of how people view the downtown area. Councilmember Clark explained that education was the only answer in dealing with this issue. She stated businesses understood economics in terms of money. She explained they should educate the downtown merchants that it was in their best interest, financially, to partner with the city Mr. Bowers explained that one thing that will be evident in the spring, was the shift from the planning stage to the design stage, and the effort that will be shown by ASU. He noted he does not believe ASU will put any limits on what can be done in the downtown area within the character of the community. Mr. Beasley explained the benefit of market driven outcomes, verses the city just stepping in and making a decision. Mr. Bowers asked if they would like to add anything else to this item. He noted they will be receiving the requested Chamber information from staff. The Council agreed to wait until December 16th for a formal presentation. Councilmember Frate inquired as to when the Thunderbird Lounge would be demolished. Mr. Beasley explained it will probably be after the holiday events. Mr. Bowers continued with the next item, one community with an active partnership with Luke Air Force Base. He said the Council's goal is to create opportunities to strengthen connections and shared experience with base leadership and to continue to ensure federal and state support for Luke Air Force Base by building strong relationships and by enhancing lobbying efforts. In addition, they will continue to maintain the process to meet the base's needs quickly. He stated it appeared that Glendale was the first line of defense in many ways in support of Luke. Councilmember Frate commented that he would like to see positive articles on what Glendale is doing with Luke Air Force Base. Councilmember Clark agreed that there should be more positive PR on the partnership between Luke Air Force Base and Glendale. Councilmember Lieberman asked about the latest lobbying report. Mayor Scruggs replied that she had seen a report from them recently on budget allocation entitlements. She noted that the office does put out a tremendous amount of information. Mr. Bowers read a recent report stating their current successes regarding Luke Air Force Base. Mayor Scruggs commented on discussions from members of other city councils against the Northern Parkway. She noted that there had been a number of negative articles on the subject and does not know whether or not to respond. Councilmember Clark commented that they should respond with an adequate explanation. Mayor Scruggs discussed the attitude of other cities and their efforts. Mr. Bowers asked if the detractors were shaping public opinion. Mayor Scruggs replied that she was not sure. Mr. Bowers continued with the next item, a city with high quality services for citizens. The key objectives were to continue to further enhance the activity of the Code Compliance Department and maintain or improve the level of service to citizens as economic interest expands and the population and visitors increase. He referred to page 12 in their booklets for a list of accomplishments and activities. He stated he was very impressed with the progress and objectives. Councilmember Clark commented that now it was up to the new director to implement these goals. She hopes to see the improvements continue. Councilmember Frate commented on the new grid program and new code officers. He said that it was a great start. Councilmember Knaack remarked that she has noticed a much smoother and improved system. Councilmember Frate stated that the turn around time on request has improved greatly. Mr. Bowers reviewed the innovated programs that have been implemented by departments across the organization that improve the level of service assistance. He read the items on page 13. Councilmember Clark commented on the ROAM street light program that immediately alerts the city when lights go out. She stated that they were the first in the state to have this equipment. Mr. Beasley asked Council to consider adding the light rail/I-10 discussion to the list of goals. He noted that it would be extremely helpful to staff and himself. Mayor Scruggs stated that they could put it in; however, she would not want them to wait on any adoption. She explained that as it stands now, there was not enough money to build the system. She stated that RPTA was looking at whether there will be light rail in Glendale. She noted that she was being very honest at the last meeting, stating that there was a lot of competition and not enough money. She explained that she was being extremely serious and not making idle threats, as some thought, when she stated that the best chance they had was probably developing the rail in the west area. She added that it was only if Phoenix agrees. Councilmember Clark inquired if there is any advantage in securing the funding for the two miles internally if Phoenix does not support their request. Mayor Scruggs stated that there would be no point because federal money is being used and they were looking for ridership, partnerships and connectivity. She added that they cannot just have a train going back and forth two miles, not to mention other issues pertaining to maintaining the system. She explained that nobody would vote to put regional money into a service that only stays in one city. Mr. Beasley reiterated that they should include it in their goals so staff can start discussions with Phoenix. Mayor Scruggs agreed. Vice Mayor Martinez discussed the City's Mission Statement and asked for them to include it somewhere. Councilmember Knaack commented on the neighborhood information system. She explained that her daughter had used the system to find information on a home she was buying. She noted that many types of information can be found on the web-site and would highly recommend it. Mr. Bowers stated that he had heard throughout the day, a lot of kudos for staff. He noted that staff's hard work will be reflected in the report along with other specifics. Councilmember Clark commented that she credited Mr. Beasley for the great shape the city is in. She said that he was a superb city manager. Councilmember Lieberman agreed with Councilmember Clark. Councilmember Frate commented on the research and effort that staff puts into projects such as the Centerline project. He explained that it was not costing them a lot of money; however, the benefits down the road will exceed other cities that are just starting out. Mr. Bowers commented that working with the people on the Centerline project had been a delight. He noted that they were always willing to go the extra mile. Mayor Scruggs commented that they had come to the end of the meeting and asked if they had all their strategic goals and objectives outlined. Mr. Bowers stated that they had made significant progress in adjusting, adding to, and reducing some of their goals. Mayor Scruggs reminded that an economic retreat should be scheduled. Various Councilmembers stated their agreement. The meeting was adjourned at 2:15 p.m.