HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/8/2010 qg
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GLEN1V.E
MINUTES OF THE
GLENDALE CITY COUNCIL MEETING
Council Chambers
5850 West Glendale Avenue
June 08,2010
7:00 p.m.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel
D. Martinez and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David
M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman.
Also present were Ed Beasley, City Manager; Craig Tindall, City Attorney; and Pamela
Hanna, City Clerk.
COMPLIANCE WITH ARTICLE VH, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the ten resolutions and one ordinance to be
considered at the meeting were available for public examination and the title posted at City Hall
more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE MAY 25, 2010 CITY COUNCIL MEETING
It was moved by Goulet, and seconded by Clark, to dispense with the reading of the
minutes of the May 25, 2010 Regular City Council meeting, as each member of the Council
had been provided copies in advance, and approve them as written. The motion carried
unanimously.
PROCLAMATIONS AND AWARDS
THUNDERBIRD TOWER RESTORATION MONTH PROCLAMATION
This is a request for City Council to declare June 2010 as Thunderbird Tower Restoration
Month.
The Thunderbird School of Global Management is a valuable institution for our city and has
always been a strong and active community partner. The proclamation is intended to raise
awareness of the prestige, history and tradition of Thunderbird and notify residents and
businesses throughout the city of the opportunity to contribute to the Historic Tower Renovation
project.
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Dr. Angel Cabrera, President of the Thunderbird School of Global Management, will be present
to accept the proclamation.
Thunderbird Tower was first constructed in 1941 to be the air control tower for.the Thunderbird
Field 1 Army Field where American, British, Canadian and Chinese pilots were trained during
World War II. Over the course of 60 years, the tower was the central hub of activity as it housed
administration, faculty offices, the student lounge and the Tower Café, all before closing in 2006
due to structural damage.
A student-led effort to restore the Thunderbird Tower has raised $2 million, but nearly a half-
million is still needed for the restoration. The City of Glendale is a proud partner with the
Thunderbird School of Global Management for the Historic Tower Restoration Project.
The recommendation is to present the proclamation to Dr. Angel Cabrera, President of the
Thunderbird School of Global Management.
Mayor Scruggs called Joan Neice, Chief Development Officer of the Thunderbird School of
Global Management, forward to accept the proclamation.
Ms. Neice thanked Mayor Scruggs and Council for this great honor. She explained that this
restoration effort was being led by interested alumni which have already donated $1 million
dollars for this cause. She thanked everyone for their interest and support of this project. She
indicated this was a wonderful project in the center of Glendale's community. This project
speaks to the rich history and legacy of Thunderbird Tower. The Thunderbird School of Global
Management's objective is to educate global leaders to sustain prosperity worldwide. She
invited everyone to a social celebration on November 11, 2011 and encouraged everyone to
come and share their stories about this historical place.
CONSENT AGENDA
Items on the consent agenda are of a routine nature or have been previously studied by the
City Council at a work session. They are intended to be acted upon in one motion.
Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 8 and Ms. Pamela
Hanna, City Clerk, read consent agenda resolution item numbers 9 through 16 by number and
title.
Mayor Scruggs stated that item number 15 would be heard separately as she had speaker
cards for that item.
1. LIQUOR LICENSE NO. 3-1296, GLENDALE MINI MART AND GAS
This is a request for City Council to approve a new, non-transferable series 10 (Liquor Store -
Beer and Wine) license. Glendale Mini Mart and Gas is located at 5904 West Glendale Avenue.
The Arizona Department of Liquor Licenses and Control application (No. 10076044) was
submitted by Viola Conner.
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The location of the establishment is 5904 West Glendale Avenue and is located within the
Ocotillo District. The property is zoned C-2 (General Commercial). The population density
within a one-mile radius is 20,981. This series 10 is a new license, operating with an interim
permit, therefore, the approval of this license will not increase the number of liquor licenses in
the area. The number of liquor licenses within a one-mile radius is as listed below.
Series Type Quantity
06 Bar-All Liquor 3
07 Bar - Beer and Wine 2
09 Liquor Store-All Liquor 3
10 Liquor Store - Beer and Wine 12
12 Restaurant 12
14 Private Club 3
Total 35
The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire
Departments have reviewed the application and determined that it meets all technical
requirements.
No public protests were received during the 20-day posting period.
Based on information provided under the background, it is staffs recommendation to forward
this application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
2. FUND AUTHORIZATION FOR EMERGENCY WATERLINE REPAIRS
This is a request for City Council to authorize the City Manager to approve the expenditure of
funds for two emergency waterline repairs: one with Sundt Construction, Inc. for the repairs at
61st Drive and Bethany Home Road, and one with Achen-Gardner Construction, LLC for the
repairs at 55th and Missouri avenues; and ratify the entering into of the two emergency contracts
by the City Manager.
One of Council's goals is one community with high-quality services for citizens. The work
performed allowed the city to quickly make repairs in order to continue providing high-quality
water to customers in the impacted areas.
On January 26, 2010, an existing 6-inch waterline ruptured at the intersection of 61st Drive and
Bethany Home Road. This water main break resulted in significant street damage and disruption
of traffic.
A second water main break occurred on March 14, 2010 when existing 8-inch and 12-inch
waterlines ruptured at the intersection of 55th and Missouri avenues. These main breaks also
resulted in significant pavement damage and disruption to a major traffic intersection.
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The water main breaks created extensive damage to the surrounding road surfaces, sidewalks,
curbs, and landscaping. After initial inspection, it was determined that the magnitude of the
damage and the scope of work required to do the repairs warranted an outside contractor. At the
time of each incident, Sundt Construction, Inc. and Achen-Gardner Construction, LLC had been
under contract with the city doing work in the immediate area and were able to immediately
respond to the emergencies. The emergency repairs by the contractors included repairs and
restorations to the damaged water lines, roads, sidewalks, curbs, and landscaping.
These projects allowed the rapid reinstatement of water delivery to customers in the impacted
areas.
Funding is available in the FY 2009-10 Capital Improvement Plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $239,196.06
Account Name, Fund,Account and Line Item Number:
Line Replacement & Extension, Account No. 2400-61013-550800, $239,196.06
The recommendation is to authorize the City Manager to approve the expenditure of funds for
two emergency waterline repairs: one with Sundt Construction, Inc. in an amount not to exceed
$101,074.86; and one with Achen-Gardner Construction, LLC in an amount not to exceed
$138,121.20; and ratify the entering into of the two emergency contracts by the City Manager.
3. AWARD OF BID 10-34, FIRE HYDRANTS AND MISCELLANEOUS WATERWORKS
PARTS
This is a request for City Council to authorize the City Manager to award Bid 10-34 to Ferguson
Enterprises Inc., Farnsworth Wholesale Company, and HD Supply Waterworks for the purchase
of fire hydrants and miscellaneous waterworks parts.
This request addresses Council's goal of one community with high-quality services for citizens.
Awarding this bid will allow the city to continue to provide reliable and adequate water services
for fire protection to Glendale residents and businesses.
The Utilities Department maintains the water distribution system throughout the city and
performs regular preventative maintenance. The water distribution system includes fire
hydrants, valves, and pipeline. During the annual maintenance schedule, worn out parts are
replaced or repaired. In addition, some obsolete hydrants are replaced and others are repaired.
The city currently deals with four approved hydrant manufacturers. In order for the city to
maintain sufficient inventory levels, a multiple award is needed to obtain all parts. An Invitation
for Bid to supply fire hydrants and miscellaneous waterworks parts was issued by the city on
March 24, 2010. The bid was divided into seven lots. The first three lots (A, B, and C) were
strictly for fire hydrants, valves, ductile iron pipe, and miscellaneous waterworks parts. The
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remaining lots (D, E, F, and G) were for repair parts specific to the four fire hydrant models
currently installed throughout the city. Of the six bids that were received, Ferguson Enterprises
Inc. was the lowest responsive, responsible bidder for lots A, B, C, D, and G; Farnsworth
Wholesale Company was the lowest responsive, responsible bidder for lot E; and HD Supply
Waterworks was the lowest responsive, responsible bidder for lot F.
The award will be effective upon approval by Council and continue for one year. The bid
specifications contain an option clause that will permit the City Manager to extend this
agreement for five additional years in one-year increments.
On March 27, 2007, Council approved contracts with Dana Kepner and HD Supply Waterworks
for fire hydrants and related parts.
The maintenance, repair, and replacement of fire hydrants will continue to provide reliable and
adequate water service for fire protection to Glendale residents and businesses.
Funding is available in the FY 2010-11 Utilities Department operating budget and the FY 2010-
11 Capital Improvement Plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $380,000
Account Name, Fund,Account and Line Item Number:
Water Distribution, Account No. 2400-17290-518200, $280,000
Fire Hydrant Replacement, Account No. 2400-61001-550800, $100,000
The recommendation is to authorize the City Manager to award Bid 10-34 for fire hydrants and
miscellaneous waterworks parts to Ferguson Enterprises Inc., Farnsworth Wholesale Company,
and HD Supply Waterworks in an amount not to exceed $380,000; and authorize the City
Manager to renew said agreement, at his discretion, for up to five one-year terms.
4. AWARD OF CONSTRUCTION CONTRACT FOR INTERSECTION AND LANDFILL
ENTRANCE IMPROVEMENTS
This is a request for City Council to authorize the City Manager to approve a construction
contract with Valley Rain Construction Corporation. The purpose of the contract is to provide
construction services related to intersection and landfill entrance improvements located at
Glendale and 115th avenues. This project will be completed for a cost amount not to exceed
$724,413.34.
This project meets Council's goal of one community with high-quality services for citizens by
providing enhanced traffic flow and accessibility to the Glendale Landfill and the Glendale
Regional Public Safety Training Center.
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Brooks Strand and Associates, Inc. was retained in March 2009 to provide design and
construction administration services for the improvement project at the Glendale Landfill
entrance. Key elements of the project include traffic signal installation, intersection
improvements, and landfill entrance re-alignment including a deceleration lane.
The Glendale Landfill has been in operation since 1973, and since that time no significant
changes or improvements to the entrance have been made. Traffic Engineering staff performed a
traffic volume study for the intersection and the study revealed that this intersection meets the
necessary criteria for a traffic signal.
On May 13, 2010, five bids were received for this project. Valley Rain Construction
Corporation was selected to perform the construction services based on their responsive and
lowest cost bid in the amount of$724,413.34.
On March 24, 2009, Council approved a Professional Services Agreement with Brooks Strand
Associates, Inc. for the landfill traffic signal and landfill entrance design and construction
administration services.
The intersection improvements will enhance traffic flow and safety for residential and
commercial landfill customers.
Funds are available in the FY 2010-11 Capital Improvement Plan in the Landfill Enterprise
Fund. The annual operating costs associated with the traffic signal will be absorbed by the
Transportation Department operating budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $724,413.34
Account Name, Fund,Account and Line Item Number:
Landfill Entrance Signal, Account No. 2440-78519-550800, $724,413.34
The recommendation is to authorize the City Manager to enter into a contract with Valley Rain
Construction Corporation at a cost amount not to exceed $724,413.34 to provide construction
services for intersection and landfill entrance improvements.
5. AWARD OF CONSTRUCTION CONTRACT FOR SAHUARO RANCH SPORTS
COMPLEX
This is a request for City Council to authorize the City Manager to award a construction contract
to D.L. Withers Construction in the amount of$2,791,071.28 for the renovation of the Sahuaro
Ranch Sports Complex.
This project addresses Council's goal of providing high-quality services for citizens by
completing a comprehensive assessment and improvements to one of the community's most
highly used older parks.
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Sahuaro Ranch Regional Park is an 80-acre park that features historic elements and active
(soccer, softball, picnic and playground) recreation amenities that were developed over 25 years
ago. Due to years of high use, popularity of amenities, and the overall age of the park, a
comprehensive assessment was completed to prioritize improvements for the park's existing
amenities and infrastructure. The assessment focused on current conditions of the numerous
elements of the park, including landscape, lighting, infrastructure, irrigation, electrical, concrete,
water and sewer, drainage, and accessibility.
Improvements were prioritized based on demand for use of park amenities, revenue generation,
cost savings, and the long term benefits to the City of Glendale residents. As a result, the
proposed improvements to the park focus specifically on the renovation of the sports complex
that includes lighting, turf replacement, irrigation, drainage, spectator shade, ADA accessibility
and pedestrian connectivity to the sports complex. Operations and maintenance costs will be
reduced as a result of more efficient irrigation and lighting systems. For example, the new
lighting system will require fewer fixtures to achieve desired light levels that will reduce energy
costs by 40% per field on an annual basis.
In 2010, renovations to the Carriage House restroom and roof were completed. In 2009, a new
ADA accessible surface was installed around the Fruit Packing Shed. Improvements in 2008
included repairs to the Foreman's House and Pump House, masonry repairs on historic structures
and ADA related upgrades to the Fruit Packing Shed.
On August 26, 2008, Council authorized an award of a contract to PMB Construction, LLC to
renovate the group picnic pavilion. On May 13, 2008, City Council authorized an award of a
contract to Kearney Electric, Inc. for the replacement of underground conduit, wiring and light
pole bases at Sahuaro Ranch parking lot.
Sahuaro Ranch Regional Park is one of the city's most popular and heavily used parks. Various
portions of the park, such as the picnic areas and sports fields generate income and the proposed
improvements will attract additional local and regional athletic events, increase league and
tournament participation, improve ADA accessibility to the sports complex and reduce operating
and maintenance costs The overall dimensions of the sports complex fencing will be expanded
that will allow for two new multi-purpose fields which will result in more programming
opportunities including a wider variety of baseball and softball activities. In addition, spectators
will enjoy a more pleasant viewing experience under new shade canopies.
The Parks and Recreation staff presented the proposed park improvements to the Parks and
Recreation Commission and the improvements are supported by the Commission. Staff also
participated in a Barrel Council District open house in March 2010. The rendering of the
proposed improvements was displayed and staff reviewed various aspects of the park assessment
with citizens. All comments were positive. Topics discussed included design, current park
issues, expanding program opportunities, current park assets, and potential improvements.
Funding is included in the FY 2009-10 Capital Improvement Program. There are no additional
operations and maintenance expenses associated with this project.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $2,791,071.28
Account Name, Fund,Account and Line Item Number:
Sahuaro Ranch Park Improvements, Account No. 2060-70520-550800, $2,651,071.28
Sahuaro Ranch Park Improvements, Account No. 2140-70006-550800, $140,000.00
The recommendation is to authorize the City Manager to award a construction contract to D.L.
Withers Construction for the renovation of the Sahuaro Ranch Sports Complex in an amount not
to exceed $2,791,071.28.
6. PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL ABATEMENT
AND REMEDIATION OF GRAND AVENUE PROPERTIES
This is a request for City Council to authorize the City Manager to enter into a professional
service agreement with Brown and Caldwell, Inc. for the environmental abatement and
remediation on five properties located along Grand Avenue.
This request addresses Council's goal of one community with a vibrant city center by improving
the appearance of Grand Avenue for visitors to downtown Glendale.
Five properties recently purchased by Glendale part of the Grand Avenue improvements need
environmental abatement and remediation prior to the demolition of structures. Brown and
Caldwell, Inc. were selected from the Environmental Resources qualified contractors list. This
list was developed from a formal solicitation process, and the selection criteria included
experience in similar city projects, and capabilities of the firm and their staff. The five properties
to be demolished are located at 6324, 6338, 6352, 6364, and 6548 West Grand Avenue.
The consultant will access the properties and structures and will be responsible for removal of
any contamination, septic systems or other underground structures, remediation of contaminated
soil, and obtaining the necessary clearance from the Arizona Department of Environmental
Quality. For those structures needing asbestos and/or lead paint abatement, the contract includes
provisions for the consultant to retain a qualified abatement contractor and to direct the
abatement activities.
Council previously approved the acquisition of the five properties during September, August and
December 2009.
The proposed improvements on Grand Avenue will improve traffic flow. It will also improve
the appearance of Grand Avenue with landscaping, sign upgrades, sidewalks, and under-
grounding utilities.
Funds are available in the GO Transportation Capital Improvement Plan for FY 2009-10.
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Grants Capital Expense One-Time Cost Bu4eted Unbudgeted Total
X X $397,292
Account Name, Fund,Account and Line Item Number:
Grand Avenue Access Enhancements, Account No. 2210-65007-551200, $397,292
The recommendation is to authorize the City Manager to enter into a professional services
agreement with Brown and Caldwell, Inc. in an amount not to exceed $397,292 for remediation
on five properties located on Grand Avenue.
7. AWARD OF BID FOR DEMOLITION OF GRAND AVENUE PROPERTIES
This is a request for City Council to authorize the City Manager to award the bid and enter into
an agreement with Breinholt Contracting Company, Inc. for the demolition of structures on five
properties located along Grand Avenue.
This request addresses Council's goal of one community with a vibrant city center by improving
the appearance of Grand Avenue for visitors to downtown Glendale.
The Arizona Department of Transportation (ADOT) and the City of Glendale are pursuing
access control and beautification improvements to Grand Avenue based on studies previously
completed by Maricopa Association of Governments, ADOT, and Glendale. Both Glendale and
ADOT funds are programmed to improve access control and beautify Grand Avenue. As per the
Intergovernmental Agreement, Glendale funds are focused on securing right-of-way and ADOT
funds will be used for design and construction. Right-of-way acquisitions started in 2006 and it
is anticipated ADOT will begin construction in 2011.
Structures on properties that have been acquired by Glendale need to be demolished to ensure
safety and security at these sites prior to construction. Five bids were received to provide
demolition services, and the lowest responsive bid was submitted by Breinholt Contracting
Company, Inc. The contractor will demolish, remove and properly dispose or recycle all
buildings, signage, fencing, curbing, and vegetation from five properties.
The structures on the five properties to be demolished are located at 6324, 6338, 6352, 6364, and
6548 West Grand Avenue.
Council previously approved the acquisition of these five properties during September, August
and December of 2009.
The proposed improvements on Grand Avenue will improve traffic flow. It will also improve the
appearance of Grand Avenue with landscaping, sign upgrades, sidewalks, and under-grounding
utilities.
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Funds for demolition services are available in the GO Transportation Capital Improvement Plan
for FY 2010-11. On-going maintenance costs for the properties will be absorbed by the
Transportation Department operating budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $114,032
Account Name, Fund,Account and Line Item Number:
Grand Avenue Access Enhancements, Account No. 2210-65007-551200, $114,032
The recommendation is to authorize the City Manager to award the bid and enter into an
agreement with Breinholt Contracting Company, Inc. in an amount not to exceed $114,032 for
demolition of structures on five properties located along Grand Avenue.
8. FY 2010-11 PERFORMING ARTS PARTNERSHIP PROGRAM
This is a request for City Council to authorize the City Manager to enter into personal service
contracts with various agencies that have been selected to participate in the Glendale Arts
Commission's FY 2010-2011 Performing Arts Partnership Program.
The Performing Arts Partnership Program supports Council's goal of a city with high-quality
services for citizens through sponsoring a wide variety of arts programs in public facilities and
schools throughout the city.
Proposals for performing arts projects to be held in Glendale were solicited from non-profit arts
organizations, schools and government agencies for FY 2010-11. The Arts Commission
reviewed 11 proposals at its meeting on April 28, 2010 and recommends issuing contracts for 11
performing arts projects totaling $33,600. Contracts to be issued are:
• $3,500 - Arizona Broadway Theatre for production of Hansel & Gretel [Fall 2010] and
The Velveteen Rabbit [Spring 2011] along with a writing and arts component to be held at
Glendale Public Library.
• $3,000 - Arizona Theatre Company to support artists-in-residence program for students at
Mountain Ridge High School showcasing the work of William Shakespeare.
• $3,500 - Ballet Arizona for the "Ballet under the Stars" free outdoor performance at
Sahuaro Ranch Park Historic Area.
• $3,000 -Bead Museum to support the The Bead Museum 2010-11 Public Lecture Series.
• $3,500 - Center Dance Ensemble for Poetry `n Motion, a series of lecture and
demonstration dance performances to be held at Bicentennial North, Glenn F. Burton,
and Desert Palms schools.
• $3,000 - Childs Play for the production of The Imaginators and New Kid to be held at
Foothills Branch Library.
• $3,500 - Free Arts Arizona for production of The Sunshine International Festival, a
multicultural arts event for abused, homeless, and at-risk youth. Includes an artist-in-
residence component. The project culminates in a performance at Sahuaro Ranch Park.
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• $2,500 - Glendale Community College, in partnership with Fushicho Daiko, to develop
classroom workshops on various Japanese cultural projects. Will also host two
performances in November featuring prominent Japanese drummers to be held at
Glendale Community College.
• $3,100 - Phoenix Symphony for presenting the "Classroom Concert Series" at Coyote
Ridge Elementary.
• $2,000 - Scottsdale Culture Council for presenting "Arizona Wolf Trap" arts programs
for preschoolers and workshops for teachers at various schools in the Glendale
Elementary School District.
• $3,000 - West Valley Arts Council for presenting The Big Read literary art series at the
Glendale libraries.
In 1996, Council approved the Performing Arts Program to motivate, increase and support the
performing arts in Glendale. Since inception of the program, the city has invested $458,200 in
169 performing arts projects.
The Performing Arts Program supports a wide variety of programs, which make the arts more
accessible to Glendale citizens, most notably youth and their families. The various organizations
host a variety of diverse arts programs throughout the community that can be enjoyed by
residents of all ages.
Funds are available through the public art and performing arts program. There are no operating
costs associated with this program.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $33,600
Account Name, Fund,Account and Line Item Number:
Arts Commission, Account No. 1220-84650-518200, $33,600
The recommendation is to authorize the City Manager to enter into personal service contracts
with various agencies that have been selected to participate in the Glendale Arts Commission's
FY 2010-2011 Performing Arts Partnership Program.
CONSENT RESOLUTIONS
9. VICTIMS OF CRIME ACT GRANT
This is a request for City Council to adopt a resolution allowing the Police Chief to accept a
Victims of Crime Act (VOCA) grant in the approximate amount of $116,159 through the
Arizona Department of Public Safety(DPS) for the department's Victim Assistance Program.
The acceptance of the VOCA Grants addresses Council's goals of one community committed to
public safety and a community with high-quality services for citizens. The Victim Assistance
Program provides comprehensive services to Glendale crime victims and their families.
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The VOCA grant will fund the majority of the salary, benefits and training for one Victim
Assistance Caseworker, with the remainder coming from the department's budget. It will also
fund the salaries for one part-time Victim Assistance Caseworker and one part-time Victim
Assistance Volunteer Coordinator.
The department's Victim Assistance Program is part of a nationwide movement to better serve
Glendale victims of crime by enhancing and expanding direct services in accordance with the
Victims of Crime Act. The program assists Glendale victims in exerting their rights and helping
them to gain stability in their lives. The Victim Assistance Program also ensures Glendale
continues to maintain compliance with Arizona's Crime Victims' Rights mandates.
On August 11, 2009, Council approved the acceptance of the FY 2009-10 VOCA Grant from
DPS.
The Victim Assistance Program provides direct services to Glendale residents, and their families,
who have become crime victims. Services offered through the Victim Assistance Program
include: resource referrals, crisis counseling, court accompaniment, crime prevention, as well as
advocacy services.
There is a $29,040 financial match required for this funding. The money that is being spent on
the rent and utilities for the advocacy center, where the advocates provide their services, qualifies
as the department's financial match.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $145,199
Account Name, Fund,Account and Line Item Number:
Crime Investigations, Account No. 1000-12150-528600, $29,040
A specific account will be established in Fund 1840,the city's grant fund, once the grant
agreements are awarded and formally executed. $116,159
The recommendation is to waive reading beyond the title and adopt a resolution allowing the
Police Chief to accept a Victims of Crime Act grant in the approximate amount of $116,159
through the Arizona Department of Public Safety for the department's Victim Assistance
Program.
Resolution No. 4385 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ACCEPTING THE GRANT OFFER FROM THE ARIZONA
DEPARTMENT OF PUBLIC SAFETY, VICTIMS OF CRIME ACT (VOCA), IN THE
AMOUNT OF $116,159 FOR THE VICTIM ASSISTANCE PROGRAM IN THE
GLENDALE POLICE DEPARTMENT.
10. INTERGOVERNMENTAL AGREEMENT FOR CASE RECORDS ACCESS
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This is a request for City Council to adopt a resolution authorizing the City Manager to enter into
an intergovernmental agreement for case records access with the cities of Avondale, El Mirage,
Goodyear, Peoria and Surprise for the AZTEC Case Management Systems.
This request supports Council's goal of one community with high-quality services for citizens by
providing domestic violence victims with greater advocacy resources.
The purpose of this agreement is to assist in a regional effort to maximize successful and timely
service of protective orders. Using grant funding, the Police Department hired a full-time
Protective Order Service Coordinator. This position is responsible for compiling and sharing
information with west valley courts and police agencies to determine the best strategic methods
of serving outstanding protective orders. This agreement allows the Protective Order Service
Coordinator access to each court's automated case management system for information to
facilitate service of protective orders. It also outlines the related responsibilities of the
coordinator and the cities involved.
On October 27, 2009, Council adopted a resolution authorizing the acceptance of a two-year
$399,986 continuation grant from the U.S. Department of Justice Office on Violence Against
Women for domestic violence victim services and program enhancements, which funded the
Police Department's Protection Order Service Coordinator.
The agreement and the efforts of the coordinator will result in higher successful rate of service
and reduction in length of time for service, thus improving the wellbeing of domestic violence
victims.
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into an intergovernmental agreement for case records access with the
cities of Avondale, El Mirage, Goodyear, Peoria and Surprise for the AZTEC Case Management
Systems.
Resolution No. 4386 New Series was read; by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
A CASE RECORDS ACCESS AGREEMENT WITH THE CITIES OF AVONDALE, EL
MIRAGE, GOODYEAR, PEORIA AND SURPRISE FOR THE AZTEC CASE
MANAGEMENT SYSTEMS.
11. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY ELECTIONS
DEPARTMENT
This is a request for City Council to authorize the City Manager to enter into an
Intergovernmental Agreement with Maricopa County Elections Department for election services
for the Primary Election to be held August 24, 2010 and the General Election, if necessary, to be
held November 2, 2010. The General Election would be needed if a runoff was required in one
of the three district races to be decided: Cholla, Barrel and Ocotillo.
Municipal Elections promote increased citizen involvement in all aspects of municipal
government.
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The city has contracted with Maricopa County Elections to supply election-related services since
approximately 1981.
On May 11, 2010 Resolution 4376 was adopted by the Council calling for the Primary and, if
necessary, the General elections.
The City of Glendale is able to consolidate election services with Maricopa County in order to
improve voter convenience and increase voter turnout while reducing costs to the residents of the
City of Glendale.
The Maricopa County Elections Department will obtain and provide personnel for all polling
places on the day of the election as well as be responsible for supplying all ballots and equipment
necessary.
The funds for this service have been budgeted in the City Clerk Elections Division. The actual
funds necessary will not be known until after the election, as the costs are based on total number
of registered voters at the time of the election in the districts with elections; however, the cost is
listed as $.50 per voter.
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into an Intergovernmental Agreement with Maricopa County Elections
Department to provide election services for the 2010 Primary and General Elections.
Resolution No. 4387 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY
ELECTIONS DEPARTMENT FOR ELECTION SERVICES.
12. INTERGOVERNMENTAL AGREEMENT WITH SALT RIVER PROJECT:
IMPROVEMENTS TO ZONE 4 GROUNDWATER PROJECT
This is a request for City Council to adopt a resolution authorizing the City Manager to enter into
an intergovernmental agreement with Salt River Project (SRP) for the installation of electric
power to City of Glendale well site CB I, which is part of the Zone 4 Groundwater Project.
This item supports Council's goal of one community with high-quality services for citizens.
These improvements will allow the city to continue to provide water service to Utility customers
and remain in compliance with strict Federal and State water regulations.
The City of Glendale plans to permanently install SRP power to the well site. In order for this
installation to proceed, the city must enter into a contract with SRP. The contract is to design
and install new underground wires for the site. In 2003, the Utilities Department completed a
Comprehensive Water Master Plan which addresses the infrastructure and water resource needs
of the city. This well, which is part of the Zone 4 Groundwater system, is one of the
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recommendations from this plan. The contract for updating and installation of permanent power
for this well site is a vital component for assuring a reliable source of water.
On April 27, 2010, Council authorized the City Manager to enter into an intergovernmental
agreement with SRP for improvements to the Zone 4 Groundwater Project at the Oasis Water
Campus. This allowed permanent SRP power to be installed to the Sahuaro Ranch well site.
This project will benefit the community by enhancing the overall water system reliability and
optimizing operations to ensure continued delivery of high-quality water. It will also keep the
city in compliance with strict Federal and State water regulations.
Funding is available in the FY 2009-10 Capital Improvement Plan. Operating costs associated
with this project will be absorbed by the Utilities Department operating budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $57,600
Account Name, Fund,Account and Line Item Number:
Zone 4 Groundwater Treatment Plant, Account No. 2400-61036-550800, $57,600
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into an intergovernmental agreement with Salt River Project for
improvements to City of Glendale well site CBI, which is part of the Zone 4 Groundwater
Project in an amount not to exceed $57,600.
Resolution No. 4388 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
AN INTERGOVERNMENTAL AGREEMENT ENTITLED, "CITY OF GLENDALE
DISTRIBUTION DESIGN AND CONSTRUCTION CONTRACT" WITH SALT RIVER
PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR THE
GLENDALE ZONE 4 GROUNDWATER PROJECT.
13. MASTER FORM OF LICENSE AGREEMENT FOR WIRELESS COMMUNICATIONS
SITE
This is a request for City Council to adopt a resolution to approve the master form of License
Agreement for Wireless Communications site for city property. The Economic Development
Department and the Innovate Team are in agreement that a standard master lease is needed for
wireless companies to lease space for towers on city property.
The two key objectives of this wireless communications site standard lease agreement are to
streamline the current process for approving wireless lease agreements on city-owned property
and enhancing revenues to the city by establishing a clear policy for wireless agreements.
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This action was undertaken following the Council's instructions to identify revenue enhancement
opportunities for the city. This action will fulfill Council instructions by establishing a preset
pay structure and a preapproved agreement. City staff has worked with wireless companies to
create an agreement that is acceptable to all parties.
This item was originally presented to Council on February 2, 2010. The item was further
discussed on March 23, 2010 during the FY 2010-11 budget meetings.
The city worked with wireless companies and contractors to create a lease that reflects current
market conditions while also addressing the requirements and goals of the city.
This program has no upfront costs and has the potential to generate an additional $210,200 to be
deposited in the General Fund beginning in FY 2010-11.
The recommendation is to waive reading beyond the title and adopt a resolution approving the
master License Agreement for Wireless Communications Site, and authorizing the City Manager
or his designee to use the master license agreement to enter into new and renewal licenses on
behalf of the City of Glendale without individual Council action. No substantive changes shall
be made to the master license agreement.
Resolution No. 4389 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, APPROVING A MASTER LICENSE AGREEMENT FOR
WIRELESS COMMUNICATIONS SITE FOR USE BY THE CITY OF GLENDALE.
14. IDENTITY THEFT PREVENTION PROGRAM
This is a request for City Council to adopt a resolution to approve the Federal Trade Commission
Identity Theft Prevention Program and authorize the City Manager to appoint the Finance
Director as the Program Administrator giving the ability to amend and update the program as
circumstances require.
Adopting the identity theft prevention program meets Council's goal of a city with high-quality
services for citizens by following standards to ensure information used to open utility accounts
will continue to be protected.
The Red Flag Rules were developed pursuant to the Fair and Accurate Credit Transactions Act
of 2003. The Rules were developed in response to the growing threat of identity theft. The Act
requires financial institutions and creditors to develop identification, detection, and response to
patterns, practices, or specific activities, known as"red flags"that could indicate identity theft.
In October 2007, joint rules and guidelines were issued by the Department of the Treasury's
Office of the Comptroller of the Currency and Office of Thrift Supervision, the Board of
Governors of the Federal Reserve System, the Federal Deposit Insurance Corporation, the
National Credit Union Administration, and the Federal Trade Commission. They implement
sections 114 and 315 of the Fair and Accurate Credit Transactions Act of 2003. The rule
requires that all organizations subject to the legislation must develop and implement a formal,
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written and revisable "Identity Theft Prevention Program" to detect, prevent, and mitigate
identity theft.
Originally, the Red Flag Rules would have taken effect on November 1, 2008, which was then
extended to May 1, 2009, then further extended to November I, 2009, and finally an
enforcement date for the Rule has been set for June 1, 2010. In anticipation of the red flag rules
requirements implementation, the Finance Department, Utility Billing Division has been training
staff and implemented the requirements effective June 1, 2010.
As part of the red flag guidelines, a Program Administrator is to be assigned to administer the
program, have an overall responsibility for the program, and periodically review and update this
program to reflect changes in risks to customers and the soundness of utility billing from identity
theft.
By adopting these guidelines it ensures our residents that their personal information used to open
and maintain their utility billing accounts continue to be protected by possible identity theft.
The recommendation is to waive reading beyond the title and adopt a resolution to formally
approve the Federal Trade Commission Identity Theft Prevention Program and authorize the City
Manager to appoint the Finance Director as the Program Administrator giving the ability to
amend and update the program as circumstances require.
Resolution No. 4390 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING AN IDENTITY THEFT PREVENTION PROGRAM
FOR THE CITY OF GLENDALE UTILITIES AND FINANCE DEPARTMENTS.
16. FY 2010-11 COUNCIL STRATEGIC GOALS AND KEY OBJECTIVES
This is a request for City Council to adopt a resolution approving the FY 2010-11 Council
Strategic Goals and Key Objectives as discussed and developed at the December 2, 2009 City
Council Goal Review and Strategic Planning Retreat.
Council develops a broad, common vision for the future of the City of Glendale and sets goals
and objectives to provide staff direction and focus for the immediate future. City services, both
on-going and those to be implemented, will reflect Council's strategic goals and key objectives.
On December 2, 2009 Council participated in a Goal Review and Strategic Planning Retreat at
which they conducted both a review of the current strategic goals and objectives adopted by
Council on May 26, 2009 and a discussion on the city's future. This annual review and
discussion provided the general direction and foundation for developing the proposed strategic
goals and objectives to be adopted by Council.
The seven strategic goals re-emphasize Council's commitments.
Public awareness of the adopted Council Strategic Goals and Key Objectives document is
promoted through the publication on the city's website and in its key financial documents such
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as the budget book. When Council conducts business at its meetings or is presented with
information at workshops, staff provides written information that informs the Council and the
public on the relativity of the information to the Council's adopted strategic goals and key
objectives.
The recommendation is to waive reading beyond the title and adopt a resolution approving the
FY 2010-11 Council Strategic Goals and Key Objectives of the Glendale City Council.
Resolution No. 4392 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING THE STRATEGIC GOALS AND KEY
OBJECTIVES OF THE GLENDALE CITY COUNCIL.
It was moved by Frate and seconded by Knaack, to approve the recommended
actions on Consent Agenda Item Nos. 1 through 14 and 16, including the approval and
adoption of Resolution No. 4385 New Series, Resolution No. 4386 New Series, Resolution
No. 4387 New Series, Resolution No. 4388 New Series, Resolution No. 4389 New Series,
Resolution No. 4390 New Series, and Resolution No. 4392 New Series; and to forward
Liquor License Application No. 3-1296 for Glendale Mini Mart and Gas to the State of
Arizona Department of Liquor Licenses and Control, with the recommendation for
approval. The motion carried unanimously.
15. MEMBERSHIP FEE SCHEDULE FOR THE GLENDALE CONVENTION &
VISITORS BUREAU
Julie Frisoni, Marketing and Communications Director, presented this item.
This is a request for the City Council to adopt a resolution approving the membership fee
structure for the Glendale Convention &Visitors Bureau (CVB).
The creation of a CVB and the associated membership fee structure is consistent with the
Council's goals of creating one community with quality economic development and maintaining
a vibrant city center by allowing Glendale to remain competitive with other tourism entities,
while continuing to represent tourism interests and provide leadership in the West Valley.
As the city has evolved into a premier sports and entertainment destination, the need for an
enhanced tourism entity to support, promote and attract conventions, conferences, mega events
and businesses in Glendale has grown as well. Throughout Arizona a number of communities
have established successful Convention and Visitors Bureaus including Phoenix, Mesa,
Scottsdale, Tempe, Flagstaff and Tucson. Recognized as a major destination draw and a leader
in community marketing and branding, it is important that Glendale take the lead in becoming
the prime tourism and marketing organization for the West Valley.
Since becoming a sports and entertainment destination, the Visitor Center has seen an increase in
visitors by 284%. Ten years ago, Glendale did not have the need for a CVB. There were not
enough hotels or venues to support one; however since 2000 the number of hotel rooms in
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Glendale has increased from 450 to 1,500. The number of hotels located throughout the entire
West Valley has also increased substantially since 2000.
It is estimated that more than 4 million people come to Glendale each year. They visit Glendale
for NFL football, college football, hockey, spring training, concerts, signature special events,
mega events, conferences, tradeshows and other related events and activities. These visitors stay
in Glendale hotels, shop and eat in local restaurants. Year-to-date, Glendale's hotel occupancy is
up 8.9% (compared to 2008) Glendale is one of the only Valley cities to see an increase in
occupancy.
Beginning July 1, 2010, the Office of Tourism's name will change to the Glendale Convention
and Visitors Bureau and will remain a city division. As is standard with other CVBs across the
country, in order to join, members will be required to pay an annual "membership fee." The
annual fee is based on either the type of business/organization or is calculated based on the
number of employees they employ. The membership fees may be reviewed annually and
administratively adjusted in accordance with market trends.
The mission of a CVB is to promote the destination or area it represents by increasing visits from
tourists and business travelers, which in turn generates revenue from lodging, visits to
restaurants, conferences and shopping. CVBs are universal, their functions are understood on a
national and international level and will allow the city to operate and compete at the next level in
the tourism industry and at the same level as many of its competitors.
The transition from an Office of Tourism and Visitor Center to an official CVB, will allow the
city an opportunity to continue its successful marketing, advertising and branding efforts. It
provides the opportunity for the city to continue to enhance and expand its efforts to market and
brand Glendale as a premiere destination location to an even wider and more diverse audience.
The creation of a Glendale CVB improves the city's ability to compete in the national and
international tourism marketplace. While providing the necessary tools, resources and name
recognition to market Glendale and the West Valley amenities, to local, national and
international audiences.
Glendale spearheaded the development of the West Valley Events Coalition in 2007, which has
operated as an interim CVB for the West Valley for the past three years. It originally started as a
grassroots effort with less than ten members and today has more than 150 active partners.
Participants include hoteliers, restaurateurs, meeting planners, venues, attractions and services
representing the hospitality and tourism industry. Members have asked continuously when a
formal CVB would be developed to represent their needs. They have expressed an interest and
strongly support the creation of a CVB.
The recommendation is to waive reading beyond the title and adopt a resolution approving the
membership fee structure for the Glendale Convention & Visitors Bureau.
Councilmember Goulet asked how the fee structure schedule was created and if there was a
different fee for small companies. Ms. Julie Frisoni, Marketing and Communications Director,
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explained that staff had done a tremendous amount of research on how CVB were structured
across the board, not only in Arizona but across the country, The fees presented were standard
rate structures based on averages and overall strategies used universally on CVB.
Councilmember Goulet indicated that given the economy, there were probably a number of small
businesses that may want to participate but may feel excluded by being priced out.
Mayor Scruggs asked staff to provided examples of a typical small company profile and fee
structure. Ms. Frisoni explained that each business fits into a category and that was the pricing
structure used as outlined in their information packets. She stated if a company did not fit into a
specific category, they would look to the amount of employees the company employed.
Councilmember Knaack commented on the pricing structure for the Chamber of Commerce,
which was a small group and believes it to be reasonable.
Mayor Scruggs remarked that this structure was for businesses that liked the focus purpose of the
CVBs, while other businesses were driven differently. Ms. Frisoni agreed.
Councilmember Lieberman remarked that the fee structure was very fair. He commented on his
past experiences with the pricing structure and does not find it prohibitive.
Mayor Scruggs asked Mr. Mark Stanton from the Arizona Office of Tourism to come forward
and comment on this issue. Mr. Stanton stated he was very pleased to have this resolution move
forward. He congratulated the Council and staff on their plans and consideration to move
forward and enact a CVB. He explained that the Office of Tourism has done a marvelous job
over the years in helping merchandise and market the city and its many assets.
Mayor Scruggs asked Ms. Debbie Johnson from the Valley Hotel and Resort Association to
come forward and comment on this item. Ms. Johnson congratulated and thanked the City of
Glendale for stepping up and taking a big leap of faith in order to support the visitors and
residents by establishing the Glendale Convention & Visitors Bureau. She explained creating a
CVB was a positive message relating to the value being placed on tourism and the benefits it
brings to the residents and visitors.
Resolution No. 4391 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, SETTING THE AMOUNTS OF THE MEMBERSHIP FEES FOR
THE GLENDALE CONVENTION & VISITORS BUREAU; ALLOWING ANNUAL
MEMBERSHIP FEE ADJUSTMENTS; AND ESTABLISHING AN EFFECTIVE DATE.
It was moved by Frate, and seconded by Lieberman, to pass, adopt and approve
Resolution No. 4391 New Series. The motion carried unanimously.
ORDINANCE
17. UPDATE SIGNATURE AUTHORIZATION
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Diane Goke, Interim Finance Director, presented this item.
This is a request for City Council to adopt an ordinance updating the city's signature authority
for banking transactions. These authorizations need to be periodically updated due to changes in
the organizational structure of the city.
It is recommended that the following individuals be authorized signers, effective immediately:
Name Position Signature Authorization
Ed Beasley City Manager City Manager
Ken Reedy Interim Assistant City Manager Interim Assistant City Manager
Pam Hanna City Clerk City Clerk
James Colson Deputy City Manager Deputy City Manager
Cathy Gorham Deputy City Manager Deputy City Manager
Horatio Skeete Deputy City Manager Deputy City Manager/
City Treasurer
Diane Goke Interim Finance Director Interim Finance Director
SUPERINTENDENT SIGNATURES
Name Position Signature Authorization
Stuart Kent Field Operations Director Acting Superintendent of Streets
The recommendation is to waive reading beyond the title and adopt an ordinance updating the
signature authority for banking transactions.
Ordinance No. 2728 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING DESIGNATED OFFICERS TO DEPOSIT CITY
FUNDS IN DESIGNATED BANK; DIRECTING SAID BANK TO RECOGNIZE THE
SIGNATURES OF SAID OFFICERS ON ELECTRONIC FUND TRANSFERS, CHECKS
FOR DEPOSIT AND/OR WITHDRAWAL; AND DECLARING AN EMERGENCY.
It was moved by Clark, and seconded by Lieberman, to approve Ordinance No.
2728 New Series. Motion carried on a roll call vote, with the following Councilmembers
voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members
voting "nay": none.
PUBLIC HEARING
Mayor Scruggs opened the public hearing on Agenda Item No. 17. As there were no
comments, Mayor Scruggs closed the public hearing.
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18. FISCAL YEAR 2010-11 PROPERTY TAX LEVY HEARING
Sherry Schurhammer, Management and Budget Director, presented this item.
This is a request for City Council to conduct a public hearing on the proposed FY 2010-11
property tax levy. The primary property tax rate will remain unchanged at $0.2252 per $100 of
assessed valuation for FY 2010-11, The secondary property tax rate will remain unchanged at
$1.3699 per $100 of assessed valuation for FY 2010-11. The total property tax rate will remain
unchanged at $1.5951.
The setting of the property tax rate for FY 2010-11 is consistent with the Council's goal of one
community that is fiscally sound as property tax revenue funds a portion of the city's operating
and capital budget.
Arizona state law requires Council to set the property tax levy by the third Monday in August.
Arizona's property tax system consists of two tiers. The primary property tax levy has state-
mandated maximum limits, but it can be used by a city for any purpose. The primary property
tax revenue is included in the General Fund's operating budget. The secondary property tax levy
is not limited, but it can be used only to retire the principal and interest on a municipality's
bonds. The secondary property tax revenue funds the city's capital improvement plan.
All Truth in Taxation requirements of A.R.S. 42-17107 have been met. A Truth in Taxation
hearing is not required. The public notice requirements of A.R.S. 42-17103 also have been met,
The FY 2010-11 preliminary operating, capital, debt service, and contingency appropriation
budget was presented to Council on May 25, 2010. Council adopted a resolution accepting it and
gave notice of public hearings for the final budget and property tax levy for June 8, 2010 as well
as for the adoption of the property tax levy on June 22, 2010.
The second budget workshop was held on March 30, 2010. The items addressed at the meeting
were the proposed capital improvement plan and follow up items from the March 23, 2010
budget workshop.
The first budget workshop was held on March 23, 2010. The following items were presented at
the meeting:
• The proposed operating budget for all departments and all funds.
• The proposed service and program adjustments for the General Fund totaling $14.7
million.
• The written report about the community's feedback regarding the proposed program and
service adjustments.
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• The proposed revenue enhancement opportunities.
Council was provided the FY 2011 budget workbook during the week of March 15, 2010.
On February 16, 2010, Council reviewed the strategy for balancing the GF operating budget for
FY 2010-11 in preparation for the first budget workshop scheduled for March 23, 2010.
Glendale's budget is an important financial, planning and public communication tool. It gives
residents and businesses a clear and concrete view of the city's direction for public services,
operations and capital facilities and equipment. It also provides the community with a better
understanding of the city's ongoing needs for stable revenue sources to fund public services,
ongoing operations and capital facilities and equipment.
The budget provides Council, residents and businesses with a means to evaluate the city's
financial stability.
The preliminary budget book for FY 2010-11 and the corresponding council communication
were posted publicly for the May 25, 2010 evening meeting per state requirements.
All budget workshops were open to the public and were posted publicly per state requirements.
The Council budget workbook materials were posted publicly along with the meeting agenda.
Community-wide public meetings on the proposed program and service adjustments for FY
2010-11 occurred on March 3, 4, and 8, 2010. A document summarizing the $14.7 million in
proposed program and service adjustments was posted publicly in advance of the meetings. The
public also was given the opportunity to provide feedback on the proposed program and service
adjustments through the city's website and a telephone hotline, both of which were available
through the close of business on March 11, 2010. A total of 200 responses were received plus 52
citizens spoke at the public meetings.
Public notices were printed in the May 27 and June 3, 2010 issues of The Glendale Star
regarding the date, time and location for the public hearings regarding the FY 2010-11 final
budget and the FY 2010-11 property tax levy as well as the date for the adoption of the property
tax levy.
It is estimated that the FY 2010-11 primary property tax rate will generate approximately $3.7
million and the FY 2010-11 secondary property tax rate will generate approximately $24 million
for a total of approximately$27.7 million.
The recommendation is to conduct a public hearing on the FY 2010-11 property tax levy
including the primary property at $0.2252 per $100 of assessed valuation and the secondary
property tax rate at $1.3699 per $100 of assessed valuation. The total property tax rate will
remain unchanged at $1.5951, the same rate in effect during FY 2009-10. Adoption of the FY
2010-11 property tax levy is scheduled for the June 22, 2010, City Council meeting.
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Mayor Scruggs opened the public hearing on Agenda Item No. 18. As there were no
comments, Mayor Scruggs closed the public hearing.
PUBLIC HEARING RESOLUTION
19. FISCAL YEAR 2010-11 FINAL BUDGET ADOPTION HEARING
Sherry Schurhammer, Management and Budget Director, presented this item.
This is a request for the City Council to review the proposed FY 2010-11 final budget, conduct a
public hearing on the final budget and convene a special meeting to adopt a resolution formally
approving the final operating, capital, debt service, and contingency appropriation budget.
Council's goals continue to serve as the foundation for the development of the city's annual
budget regardless of whether the economy is growing or contracting. Vision, innovation,
partnerships, and dedicated employees continue to play a central role in making the city's efforts
over the past year rewarding and successful in areas of key importance to Council.
Arizona state law requires the governing board of cities, towns and counties to conduct a public
hearing and then convene a special meeting to adopt a resolution approving the final annual
budget. The regular evening meeting does not need to be adjourned to convene and conduct the
special meeting required for the budget adoption.
Council approval of the budget will set the maximum level of expenditures for FY 2010-11.
Adjustments and reallocation of appropriation authority may be made after adoption of the
budget, but the total amount of appropriation cannot be increased.
A series of Council budget workshops were conducted in February and March 2010 to review
the proposed FY 2011 budget for revenues and expenditures.
While the current economic environment has presented its share of challenges for local and state
government, the City of Glendale continues to look towards the future with optimism, flexibility
and resilience. Vision, innovation, partnerships, and dedicated employees continue to play a
central role in making the city's future efforts rewarding and successful despite the difficult
economy.
This outlook is a result of City Council's continued focus on enhancing fiscal strength through
quality economic development and the continuation of strategic investments that build upon
those made over the last several years. This outlook also is the result of the strategic
management of constrained city resources. Consequently, the city's FY 2011 budget continues
to provide resources to maintain high quality, core services while moving forward with efforts
that ensure a positive, sustainable future.
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The FY 2011 operating and capital budgets are based on Council's continued vision of 'one
community' and the supporting strategic goals that Council reconsidered at a December 2009
retreat.
The budget strategy for FY 2011 is built around a strategic, business-based and service-based
approach that will be implemented in phases over several months. This approach includes a mix
of ongoing and one-time budget measures that result in a balanced budget. The phased budget
strategy is appropriate for a service organization like the city because it takes the organization
through a series of steps that are designed to attain a fiscally responsible budget while not
severely diminishing the valuable services the city provides to the community.
This budget strategy also sustains core city services as defined by City Council strategic goals.
These core services are health and safety related such as emergency response services provided
by the Police and Fire Departments. This strategy was confirmed by input from citizens through
three communitywide public meetings that were held to solicit feedback on the proposed service
and program adjustments.
In conjunction with the expenditure reduction measures are efforts to enhance revenue
opportunities to improve cost recovery and to pursue innovative means for seeking additional
revenue sources. The revenue enhancement measures total $2.9 million of new revenue
expected for FY 2011.
Even with the program and service adjustments included in the FY 2011 budget, employees will
remain focused on implementing City Council's strategic goals.
The FY 2010-11 preliminary operating, capital, debt service, and contingency appropriation
budget was presented to Council on May 25, 2010. Council adopted a resolution accepting it and
gave notice of public hearings for the final budget and property tax levy for June 8, 2010 as well
as for the adoption of the property tax levy on June 22, 2010.
The second budget workshop was held on March 30, 2010. The items addressed at the meeting
were the proposed capital improvement plan and follow up items from the March 23, 2010
budget workshop.
The first budget workshop was held on March 23, 2010. The following items were presented at
the meeting:
• The proposed operating budget for all departments and all funds.
• The proposed service and program adjustments for the General Fund totaling $14.7
million.
• The written report about the community's feedback regarding the proposed program and
service adjustments.
• The proposed revenue enhancement opportunities.
25
Council was provided the FY 2011 budget workbook during the week of March 15, 2010.
On February 16, 2010, Council reviewed the strategy for balancing the GF operating budget for
FY 2010-11 in preparation for the first budget workshop scheduled for March 23, 2010.
Glendale's budget is an important fmancial, planning and public communication tool. It gives
residents and businesses a clear and concrete view of the city's direction for public services,
operations and capital facilities and equipment. It also provides the community with a better
understanding of the city's ongoing needs for stable revenue sources to fund public services,
ongoing operations and capital facilities and equipment.
The budget provides Council, residents and businesses with a means to evaluate the city's
financial stability.
All budget workshops were open to the public and were posted publicly per state requirements.
The Council budget workbook materials were posted publicly along with the meeting agenda.
Community-wide public meetings on the proposed program and service adjustments for FY
2010-11 occurred on March 3, 4, and 8, 2010. A document summarizing the $14.7 million in
proposed program and service adjustments was posted publicly in advance of the meetings. The
public also was given the opportunity to provide feedback on the proposed program and service
adjustments through the city's website and a telephone hotline, both of which were available
through the close of business on March 11, 2010. A total of 200 responses were received plus 52
citizens spoke at the public meetings.
Public notices were printed in the May 27 and June 3, 2010 issues of The Glendale Star
regarding the date, time and location for the public hearings regarding the FY 2010-11 final
budget and the FY 2010-11 property tax levy as well as the date for the adoption of the property
tax levy.
The annual budget (all funds) for the city is divided into four major components that include all
appropriations for the city. The total budget, including all four components, is $676 million for
FY 2011. The four components and their respective total amounts for FY 2011 are as follows:
The operating budget finances the day-to-day provision of city services and totals $339.5
million.
The capital improvement budget funds the construction and repair of city assets including roads,
public amenities and other infrastructure throughout the city. The capital improvement budget
totals $194.2 million.
The debt service budget is used to repay money borrowed by the city, primarily for capital
improvements, and amounts to $84.8 million.
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The final component of the budget is the contingency appropriation, which is made up of fund
reserves and is available to cover emergency expenses or revenue shortages should they arise
during the fiscal year. The contingency appropriation for this fiscal year totals $57.5 million.
The recommendation is to conduct a public hearing on the proposed final budget and then
convene in a special meeting, waive reading beyond the title, and adopt a resolution approving
the FY 2010-11 final budget.
Mayor Scruggs opened the public hearing on Agenda Item No. 19.
Sabrina Kautman, a Sahuaro resident, stated her concerns regarding the $3.00 transaction
fee for Pawn Shops. Mayor Scruggs explained this hearing was for Council to receive public
comments only; however, staff will be happy to answer any questions and would be in contact
with her. Ms. Kautman commented on previous public comment regarding elimination of the
vehicle allowances provided to some staff. She also disagreed with city official's high salaries
and the lower level staff positions being eliminated. She also questioned certain expenses the
city continues to make in this economy.
Mayor Scruggs closed the public hearing.
SPECIAL BUDGET MEETING (TO ADOPT FISCAL YEAR 2010-11 FINAL BUDGET)
Resolution No. 4393 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY,ARIZONA, ADOPTING THE ESTIMATES OF THE AMOUNTS REQUIRED
FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL
YEAR 2010-11; ADOPTING A FINAL BUDGET; AND SETTING FORTH THE
REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION
FOR THE VARIOUS PURPOSES.
It was moved by Martinez, and seconded by Frate, to pass, adopt and approve
Resolution No. 4393 New Series. The motion carried unanimously.
ADJOURN SPECIAL BUDGET MEETING AND RECONVENE REGULAR COUNCIL
MEETING
RESOLUTION
20. MEMORANDUM OF UNDERSTANDING WITH A POTENTIAL BUYER OF THE
PHOENIX COYOTES
Jim Colson, Deputy City Manager, presented this item.
This is a request for City Council to adopt a resolution authorizing the City Manager to enter into
a Memorandum of Understanding (MOU) with a potential buyer of the Phoenix Coyotes, The
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MOU will be forwarded to the National Hockey League (NHL) for their consideration. The
NHL, as the current owner of the Phoenix Coyotes, will decide who the new owner will be.
This request supports the Council's goal of one community with quality economic development
in our entertainment district and keeping with the positive image of Glendale to residents and
tourists.
In May 2009, the Coyotes Hockey, LLC and its affiliated entity, Arena Management Group,
LLC (collectively referred to as the"Coyotes") filed for federal bankruptcy protection.
During the bankruptcy proceedings, the NHL purchased the assets of the Coyotes but did not
assume the Arena Management, Use and Lease Agreement.
Discussions have now reached a point where all parties desire to commit to more formal and
detailed agreements.
Staff brought this item forward on April 13, 2010.
There was information that was not available at the time of the April 13th presentation to
Council. Subsequently, information has been provided allowing this item to be brought forward.
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into a Memorandum of Understanding with Ice Edge Team, LLC.
Mr. Colson stated that the staff had worked with Ice Edge to negotiate a deal structure consistent
with City Council objectives. Mr. Colson reviewed five key elements of the proposed deal with
Ice Edge as follows: the team will remain in Glendale for 25 years; new revenues supporting the
deal are user-driven from specific activities at the arena and surrounding CFD; the CFD can
adjust revenues to meet payment and debt service; city can share in revenue streams, and buyer
obtains first right of refusal to purchase the area.
Mr. Colson reviewed the Recourse and Exclusivity language of the MOU. He pointed out the
recourse language gives the CFD the right to "cure" through new revenues as well as requiring a
new buyer to stay in Glendale to fulfill the obligations of the lease. The Exclusivity language
gives the buyer a 60-day exclusivity period which is contingent upon them providing an
acceptable bank term sheet to the city within ten days. He noted if another party provides the
NHL with a twenty-five million deposit thus replacing the city escrow.
Mr. Art Lynch, City Consultant, stated that the basic financial structure includes three major
components. He explained Ice Edge Holdings will provide the bank term sheet within the 10
days for the city's review. Subsequently, the NHL will evaluate and make their decision
regarding the terms of the sale and related assets. In addition, Ice Edge Holdings will have the
opportunity to move forward buying the team from the NHL. He indicated that regarding the
Community Facilities District (CFD), the revenue streams would come in forms of parking fees,
ticket surcharges and other CFD assessments. The formation process will be brought forward for
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Council's consideration on June 22, 2010. He noted the CFD was a statutory tool with many
benefits, such as the third party independent entity, which allows for the city to have no direct
city financial obligation. The CFD also has the ability to sell bonds and collect revenues under
the statutory authority granted. Additionally, it provides for the concept of"growth paying for
growth". This process is a voluntary participation and does not include individual homeowner
situations. The excess revenues generated in the CFD will be available to the city, as the
benefactor in the process.
Mr. Craig Tindall, City Attorney, stated this resolution will form the basis of other agreements
that were much more detailed. He indicated that staff will be working to bring forth those
additional agreements once Council approves the resolution.
Mr. Anthony LeBlanc, Chief Executive Officer of Ice Edge Holdings, thanked Council and staff
for the opportunity to speak tonight and for their leadership and vision. He declared his approval
of this resolution and was glad he could be a part of it. He thanked Mr. Colson and staff for their
fine job in explaining some aspects that have been misinformed in the media, particularly the
recourse language. He indicated a lot of work still remains, however, there was a lot of
momentum and they were ready to move onto the next step. He explained they were looking
forward to building a franchise of winners that would be distinguished worldwide and not
associated with bankruptcy court. He thanked Mr. Ed Beasley, City Manager and Mr. Craig
Tindall, City Attorney, for their leadership and the hard work they have done over the last year.
Ms. Monique Reaux, a Tolleson resident, thanked Council and staff for their work on this item.
She knows how difficult it has been for Council to have dealt with opposition and resistance
from both the public, press and within. She stated that Coyotes' fans were 100% behind the
Council's decision and they look forward to when the Coyotes have a new owner in Ice Edge.
Mr. Gray Woodall, a Mesa resident, stated he was very excited the city will be working with Ice
Edge Holdings Group. He believes Ice Edge will make the Coyotes their crown jewel and will
be their pride and joy. He supports and encourages adoption of this resolution so they can move
forward and get the deal done.
Mr. Stan Savoia, a Peoria resident, thanked the Council and staff for approving the $25 million
in bonds to insure the team will stay in Glendale this year. He explained how going to Coyotes'
games has brought him and his son closer. He noted without the Coyotes team, they not only
lose money, but also many valuable memories.
Resolution No. 4394 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, SUPPORTING THE BID OF ICE EDGE TEAM, LLC FOR THE
ACQUISITION OF THE PHOENIX COYOTES FROM THE NATIONAL HOCKEY
LEAGUE; AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A
MEMORANDUM OF UNDERSTANDING.
It was moved by Clark, and seconded by Goulet, to pass, adopt and approve
Resolution No. 4394 New Series. The motion carried unanimously.
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NEW BUSINESS
21. COUNCIL SELECTION OF VICE MAYOR
In accordance with the Charter and pursuant to City Council Guidelines, Council will designate
among its members a vice mayor.
The Glendale City Charter provides for the composition of the Council. The Charter states:
Art. II, Sec. 7. Vice Mayor.
The council shall designate one (1) of its members as vice mayor, who shall serve in such
capacity at the pleasure of the council. The vice mayor shall perform the duties of the
mayor during the mayor's absence or disability.
Council adopted the City Council Guidelines at the May 26, 2009 Council meeting. As stated in
the City Council Guidelines, nominations were indicated by Councilmembers at the June 1, 2010
workshop.
The Mayor will accept a motion or motions, call for a second, and conduct a vote of the Council
that shall, by virtue of assent of a majority, designate one of its members as vice mayor.
Clark nominated Lieberman. Lieberman seconded.
Councilmember Clark offered her nomination for Councilmember Lieberman. She stated that
currently, they have no system for choosing the Vice Mayor, other than voting for someone on
an annual basis. And in her view, this was basically a popularity contest. She supports the
concept of seniority as a deciding factor since it was fair, unbiased and consistent in the
treatment of this particular issue. She trusts it would be good practice for this Council to adopt
the seniority system. She explained that Councilmember Frate was an admirable choice,
however, prefers seniority to dictate the next candidate.
The motion failed with Clark and Lieberman voting aye and Goulet, Martinez,
Frate,Knaack and Scruggs voting nay.
Martinez nominated Frate. Knaack seconded.
Vice Mayor Martinez offered his nomination for Councilmember Frate. He stated that
Councilmember Frate has been a member of this Council since 2000. Councilmember Frate is
very active in the community and has served in the Parks and Recreation Commission. He
currently serves on the Maricopa Association of Government Commuter Rail Stakeholders
Group and the Maricopa Association of Government Continuum of Care Regional Committee of
Homelessness. Councilmember Frate is Chairman of the Glendale's Salvation Army Advisory
Board and a member of Glendale Rotary. He has served as past Chair of the Maricopa County of
Community Service Commission and was previously appointed by the Arizona League of Cities
and Towns to represent the state of Arizona on the Community and Economic Development
Policy Committee. He has also been a strong voice on the Council and is always well prepared
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to discuss the various issues that come before the Council. His demeanor is even tempered and
always treats citizens and staff with dignity and respect. He indicated this was not a popularity
contest and believes Councilmember Frate will do a great job and make the Council proud as
Vice Mayor.
The motion carried with Goulet, Martinez, Frate, Knaack and Scruggs voting aye and
Clark and Lieberman voting nay.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Martinez, and seconded by Frate, to hold a City Council Workshop
at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, June 15, 2010, to be
followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried
unanimously.
CITIZEN COMMENTS
None
COUNCIL COMMENTS AND SUGGESTIONS
Vice Mayor Martinez congratulated Councilmember Frate on his upcoming term as Vice Mayor.
Councilmember Frate pledged to serve in a responsible and professional manner as the next Vice
Mayor. He thanked the Southwest Ambulance Company for donating $5,000 to Glendale's
Water Safety Event. The donation will be used for children's swim lessons. He warned the
public about the rising heat advisories, particularly in July when they have the most heat related
deaths. He asked citizens to check on the elderly and watch children around water.
Councilmember Knaack commented on the great job the city has done in lowering and keeping
property taxes low in Glendale, particularly in this economy. She was also glad Council had
passed the CFD resolution which allows Ice Edge Holdings to move one step closer to acquiring
the Coyotes. She also commended staff on the great work done on the budget which was no easy
task.
Mayor Scruggs encouraged the public to visit Glendale's website to discover more information
on Glendale's Centennial Night Celebration on June 18, 2010. This celebration marks the 100
years of Glendale's incorporation as a city. She thanked the Coyotes fans attending the meeting
tonight. She appreciates their continued support and their politeness at the Council meetings.
She asked anyone interested in more information on how to support the Thunderbird Tower, to
please visit their website.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:17 p.m.
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Pamela Hanna- City Clerk
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