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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/27/2009 GLE E MINUTES OF THE GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue October 27, 2009 7:00 p.m. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel D. Martinez and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 6 resolutions and 4 ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE OCTOBER 13, 2009 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the October 13, 2009 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS,COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES This is a request for City Council to approve the recommended appointments to the following boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Arts Commission M.B. Finnerty Barrel Reappointment 10/27/2009 09/27/2011 Darrell Criswell(Chair) Cholla Reappointment 10/27/2009 09/27/2010 Manuel Burruel(Vice Chair) Barrel Reappointment 10/27/2009 09/27/2010 Board of Adjustment Al DeLossa(Chair) Barrel Appointment 10/27/2009 06/30/2010 Peter McCormick (Vice Chair) Mayoral Appointment 10/27/2009 06/30/2010 Commission on Persons With Disabilities Linda Yaeger Cholla Appointment 10/27/2009 02/27/2011 Community Development Advisory Committee Susan Jernigan(Vice Chair) Barrel Reappointment 10/27/2009 04/26/2010 Glenn O'Bannon Cactus Appointment 10/27/2009 06/29/2010 The recommendation is to make appointments to the boards, commissions and other bodies and administer the Oaths of Office. It was moved by Martinez, and seconded by Frate, to appoint M.B. Finnerty, Darrell Criswell and Manuel Burruel to the Arts Commission; Al DeLossa and Peter McCormick to the Board of Adjustment; Linda Yaeger to the Commissionon Persons with Disabilities; and Susan Jernigan and Glenn O'Bannon to the Community Development Advisory Committee, for the terms listed above. The motion carried unanimously. PROCLAMATIONS AND AWARDS RECOGNITION OF COMMUNITY SERVICE FOR ARTS COMMISSION MEMBER This is a request for City Council to recognize Winona E. Passmore for her dedicated service on the Glendale Arts Commission. Ms. Passmore who lives in the Ocotillo District served on the Arts Commission from October 2005 to August 2009. Ms. Passmore served on the Arts Commission during the time when the sculpture "Teamwork" was completed for the Western Area Public Safety Complex. Other public art projects completed during her tenure were the Foothills Recreation and Aquatics Center, Fire Station 159, Paseo Racquet Center, North Entryway at 6024 W. Myrtle Avenue, the promenade of the downtown parking structure, and "Mediation", the award winning outdoor classroom located at the main Library. Current public arts projects underway include the Public Safety Memorial. The recommendation is to present a plaque of recognition to Winona E. Passmore for her commitment and community service to the city and citizens of Glendale. CONSENT AGENDA Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 10 and Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 11 through 15 by number and title. 1. LIQUOR LICENSE NO. 3-1267, MCFADDEN'S RESTAURANT & SALOON This is a request for City Council to approve a person-to-person, location-to-location transfer series 6 (Bar - All Liquor) license. McFadden's Restaurant & Saloon is located at 9425 West Coyotes Boulevard, Building H, at Westgate City Center. The Arizona Department of Liquor Licenses and Control application(No. 06070557)was submitted by Randy D. Nations. The location of the establishment is 9425 West Coyotes Boulevard, Building H and is located within the Yucca District. The property is zoned PAD (Planned Area Development). The population density within a one-mile radius is 5,765. McFadden's is currently operating with a series 12 liquor license, therefore, the approval of this license will not increase the number of liquor licenses in the area. The series 12 will be surrendered upon approval of this series 6 license. The number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 03 Domestic Micro —Brewery 1 06 Bar - All Liquor 3 07 Bar- Beer and Wine 4 10 Liquor Store - Beer and Wine 2 11 Hotel/Motel 1 12 Restaurant 12 Total 23 The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. LIQUOR LICENSE NO. 3-1268, CONNOLLY'S BAR& GRILL This is a request for City Council to approve a person-to-person transfer series 6 (Bar - All Liquor) license. Connolly's Bar & Grill is located at 5160 West Northern Avenue. The Arizona Department of Liquor Licenses and Control application (No. 06070744) was submitted by Michelle Ann Cambern. The location of the establishment is 5160 West Northern Avenue and is located within the Barrel District. The property is zoned C-2 (General Commercial). The population density within a one-mile radius is 20,150. This series 6 is a person-to-person transfer license, operating with an interim permit, therefore, the approval of this license will not increase the number of liquor licenses in the area. The number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 06 Bar - All Liquor 2 07 Bar - Beer and Wine 3 09 Liquor Store- All Liquor 2 10 Liquor Store- Beer and Wine 2 12 Restaurant 1 14 Private Club 1 Total 11 The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staffs recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. LIQUOR LICENSE NO. 3-1269, SABOR This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license. Sabor is located at 18555 North 59th Avenue, Suite 124. The Arizona Department of Liquor Licenses and Control application (No. 12078125) was submitted by Antonio Luis Gutierrez. The location of the establishment is 18555 North 59th Avenue, Suite 124 and is located within the Cholla District. The property is zoned SC (Shopping Center). The population density within a one-mile radius is 12,617. This series 12 is a new license, therefore, the approval of this license will increase the number of liquor licenses in the area by one. The number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 06 Bar - All Liquor 2 09 Liquor Store- All Liquor 1 12 Restaurant 8 Total 11 The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. LIQUOR LICENSE NO. 3-1270, GLENDALE CIVIC CENTER This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license. Glendale Civic Center is located at 5750 West Glenn Drive. The Arizona Department of Liquor Licenses and Control application (No. 12078123) was submitted by Alan Micheal Hause. The location of the establishment is 5750 West Glenn Drive and is located within the Ocotillo District. The property is zoned C-2 (General Commercial). The population density within a one-mile radius is 19,066. This series 12 is a new license, operating with an interim permit, therefore, the approval of this license will not increase the number of liquor licenses in the area. The number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 06 Bar- All Liquor 1 07 Bar- Beer and Wine 2 09 Liquor Store- All Liquor 2 10 Liquor Store- Beer and Wine 10 12 Restaurant 7 14 Private Club 2 Total 24 The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. LIQUOR LICENSE NO. 3-1271, LE CHALET This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license. Le Chalet is located at 5626 West Bell Road, Suite 101. The Arizona Department of Liquor Licenses and Control application(No. 12078137) was submitted by Alain Pierre Keller. The location of the establishment is 5626 West Bell Road, Suite 101 and is located within the Sahuaro District. The property is zoned C-2 (General Commercial). The population density within a one-mile radius is 11,964. This series 12 is a new license, therefore, the approval of this license will increase the number of liquor licenses in the area by one. The number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 06 Bar - All Liquor 5 07 Bar- Beer and Wine 2 09 Liquor Store- All Liquor 3 10 Liquor Store - Beer and Wine 3 11 Hotel/Motel 16 Total 29 The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 6. SPECIAL EVENT LIQUOR LICENSE, VETERAN TICKETS FOUNDATION, SPORTING TAILGATE PARTY, NOVEMBER 1, 6, AND 15, 2009 This is a request for City Council to approve a special event liquor license for the Veteran Tickets Foundation. The event will be held at Westgate City Center located at 6770 North Sunrise Boulevard in the Waterdance Plaza on Sunday, November 1 from 10:00 a.m. to 3:00 p.m.; Friday, November 6 from 4:00 p.m. to midnight; and Sunday, November 15 from 10:00 a.m. to 3:00 p.m. The purpose of this special event liquor license is for a sporting tailgate party. If this application is approved, the total number of days expended by this applicant will be three of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. The City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 7. SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE, GLENDALE GLITTERS SPECTACULAR WEEKEND, NOVEMBER 27 AND 28, 2009 This is a request for City Council to approve a special event liquor license for the City of Glendale. The event will be held at 58th Avenue and West Glenn Drive on Friday, November 27 and Saturday, November 28 from 5:00 p.m. to 10:00 p.m. The purpose of this special event liquor license is for the Glendale Glitters Spectacular Weekend. If this application is approved, the total number of days expended by this applicant will be nine of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. The city of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 8. AWARD OF PROPOSAL 09-20, UTILITY BILL AND TAX AND LICENSE PRINTING, FOLDING, INSERTION, AND MAILING SERVICES This is a request for City Council to award the proposal and authorize the City Manager to enter into an Agreement with InfoSend Incorporated for printing, folding, insertion, and mailing services. This request addresses the Council goal of a city that is fiscally sound. By outsourcing the printing, folding, insertion,and mailing of utility billing and sales tax documents these services can be provided by an outside vendor at a lower cost to the city. The printing, folding, insertion, and mailing of utility billing and sales tax documents are currently an internal process performed by city staff Annually, the city currently prints, folds, inserts, and mails approximately 248,000 sales tax applications, tax returns, and non-filer notices and approximately 822,000 water bills, reminder notices, and revenue recovery notices. An analysis of these services revealed the following: 1) equipment is in need of upgrade; 2) increased complexity of the United States Postal Service requirements will increase labor costs; and 3) because of our relatively small batches per billing cycle the city is unable to capitalize on the volume discounts. Therefore, staff looked at the opportunity to privatize this service. A request for proposals was issued and thirteen offers were received. An evaluation panel consisting of staff from the Finance Department reviewed the offers received. Specific evaluation factors included; method of approach and compliance with specifications, overall cost, capabilities and experience of the firm, and staff and delivery schedule and turnaround time. After an initial review of the offers, the committee selected the top seven and requested additional information and clarifications of their offers. After receiving the additional information the committee ranked InfoSend Incorporated as the offer most advantageous to the city. The proposal produced a price per piece ranging from 10 cents to 14 cents, plus the postage cost. The current average cost for the city to perform these services is approximately 25 cents per piece, plus the postage cost. The competitive proposal process has shown that these services can be done at a lower cost if outsourced due to volume. InfoSend Incorporated produces between four and five million bills per month versus the city's 9,200 pieces per month; therefore InfoSend Incorporated is able to provide these services at a reduced rate. The agreement shall begin upon approval by Council and continue for one year. The proposal specifications contain an option clause that will permit the city, at the discretion of the City Manager, to extend this agreement for five additional years in one-year increments. The outsourcing of these services would allow the city to continue to provide these services at a reduced cost and in a more efficient manner. InfoSend Incorporated will be required to mail bills via presorted first class mail to maximize postal discounts at the lowest discount rate. Funds are available in the operating budget of the Finance Department. Account Name, Fund, Account and Line Item Number: License/Collections, Account No. 1000-11340-518200 Customer Service Office, Account No. 2360-17020-518200 The recommendation is to award the proposal and authorize the City Manger to enter in an Agreement with InfoSend Incorporated. The City Manager is further authorized to extend this agreement, at his discretion, for five additional years, in one-year increments. 9. AWARD OF CONSTRUCTION CONTRACT FOR BICENTENNIAL AND BUTLER PARKS This is a request for City Council to approve a construction contract with Sunburst Landscaping, Inc. to renovate two neighborhood parks: Bicentennial Park, 71st Avenue and Missouri Avenue, and Butler Park, 57th Avenue and Alice Avenue in an amount not to exceed $710,741.12. The renovation of park sites is consistent with the Council approved Parks and Recreation Master Plan and Council's goal of providing one community with strong neighborhoods and a community with high quality services for citizens. The development of the master plans for the two parks involved public participation and incorporates those suggestions within the design elements which are consistent with the Parks and Recreation Master Plan. These parks are classified as Neighborhood Parks (under 10 acres) and have a service radius of approximately one mile. Seventeen bids were received. Sunburst Landscaping, Inc. submitted the lowest-responsive, responsible bid, including two alternates, for a total bid amount of$710,741.12. Renovations will include Americans with Disabilities Act (ADA) improvements and needed upgrades to park features such as open space, landscape, pedestrian walkways, play structures, signage, shade structures, irrigation and picnic ramadas. Feedback from public meetings focused on improvements in pedestrian pathways, lighting, play structures and shade. The Parks and Recreation Advisory Commission and staff reviewed the prioritization of park renovations. Since 2006, four other older parks have been renovated including Myrtle, Delicias, Lawrence and New World. Staff also provides annual and periodic updates throughout the year to the Commission regarding the park capital improvement projects. The community will have the opportunity to make use of enhanced park amenities and infrastructure with ADA accessibility improvements to amenities such as ramadas, picnic and park benches, concrete pathways, landscaping, basketball courts, open turf areas, drinking fountains, lighting and play structures. Citizen input was solicited through a total of five public meetings consisting of individual neighborhood park sessions and an open house to display the final master plans for each park. Through the public meeting process, citizens were provided the opportunity to prioritize and provide input on a variety of recreational, educational and interpretive park amenities. Funds are available in the FY 2009-10 capital improvement plan. There are no additional operating costs associated with this project. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $710,741.12 Account Name, Fund, Account and Line Item Number: Parks Redevelopment, Account No. 2060-70500-550800, $710,741.12 The recommendation is to award a construction contract for the renovation of Bicentennial and Butler Parks to Sunburst Landscaping, Inc. in an amount not to exceed $710,741.12. 10. PURCHASE OF A HAZARDOUS DUTY ROBOT This is a request for City Council to authorize the purchase of a hazardous duty robot from Remotec, a sole-source vendor, in an amount not to exceed $169,600, using 2009 State Homeland Security grant funds. This request supports the Council strategic goal of one community committed to public safety. This purchase will allow the Police Department's Emergency Response Unit to have the ability to respond to multiple hazardous incidents. The Police Department's Emergency Response Unit is a standing member of the National Rapid Response Team. The Emergency Response Unit has two teams; each team is required to have a robotic platform as part of the national requirements. The purchase of this second robot will allow each of the two teams to deploy to multiple hazardous incidents. This new hazardous duty robot is mid-sized, lighter, un-tethered and more maneuverable than the existing robotic system. Remotec is the sole manufacturer and distributor for the Andros line of hazardous duty robots, which is the brand of the department's existing robot. Remotec is the only distributor who provides all related upgrades, accessories, parts, refurbishments and service. The current robotic systems software and parts are compatible to the new hazardous duty robot. On August 11, 2009, Council approved the acceptance of the 2009 State Homeland Security grant. On February 12, 2008, Council approved the purchase of a remote control to upgrade the existing hazardous duty robot from Remotec. This purchase will enhance the capabilities of the Police Department's Emergency Response Unit and enable them to respond to multiple hazardous duty incidents with appropriate specialized equipment. Funds from the 2009 State Homeland Security Grant will be used to fund this purchase. Operating and maintenance costs will be absorbed by the Police Department's operating budget. Grants _ Cpital Expense One-Time Cost Budgeted Unbudgeted Total X $169,600 Account Name, Fund, Account and Line Item Number: 2009 State Homeland Security Grant, Account No. 1840-33136-551400, $169,600 The recommendation is to authorize the purchase of a hazardous duty robot from Remotec, a sole-source-vendor, in an amount not to exceed$169,600. CONSENT RESOLUTIONS 11. INTERGOVERNMENTAL AGREEMENT WITH CHANDLER POLICE TO JOIN THE VALLEY WIDE COALITION This is a request for City Council to adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement (IGA) with the City of Chandler. The IGA allows the Chandler Police Department to join the Valley Wide Coalition, which assists the Glendale Police Department with public safety services and security for events at the University of Phoenix Stadium. Entering into this IGA addresses the Council goal of one community committed to public safety for citizens and visitors by ensuring a high level of public safety coverage at large events in the Stadium. The Valley Wide Coalition creates a positive partnership with other law enforcement agencies and provides cooperation for police services needed at Stadium events. There are currently thirteen valley police agencies participating in the Valley Wide Coalition. On March 10, 2009, Council authorized the City Manager to enter into IGAs with thirteen agencies to join the Valley Wide Coalition. The participating law enforcement agencies are the police departments from: Avondale, El Mirage, Goodyear, Peoria, Phoenix, Scottsdale, Surprise, Tempe, Tolleson, Wickenburg, Youngtown, Arizona Department of Public Safety and Maricopa County Sheriff's Office. Through these partnerships, the Glendale Police Department and all participating law enforcement agencies are working together to ensure that citizens and visitors to the Stadium continue to experience a safe environment while attending events. The recommendation is to waive reading beyond the title and adopt a resolution to authorize the City Manager to enter into an Intergovernmental Agreement with the City of Chandler. Resolution No. 4314 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CHANDLER POLICE DEPARTMENT TO PROVIDE PUBLIC SAFETY SERVICES AND SECURITY FOR THE UNIVERSITY OF PHOENIX STADIUM IN GLENDALE. 12. INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF PUBLIC SAFETY This is a request for City Council to adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement (IGA) with the Arizona Department of Public Safety for participation in the Arizona Auto Theft Task Force. Participation in the Arizona Auto Theft Task Force meets Council's goal of one community committed to public safety by taking a pro-active approach to reduce auto theft in the city. The Task Force is headed by the Arizona Department of Public Safety (DPS). This IGA will cover the majority of the salary and 100% of the overtime for Task Force related activities for one detective assigned to the Task Force. DPS also supplies and maintains the assigned detective's vehicle. The detective assigned to the Task Force works closely with the Arizona Auto Theft Authority, which dispenses numerous grants to fund necessary equipment to combat auto theft. On September 26, 2008, Council authorized the entering into an IGA with DPS for participation in the Task Force. Participation in the Task Force enables the police department to mount periodic large scale operations to suppress auto theft within existing resources, and enhances opportunities for information sharing and alternative funding. The IGA provides the Police Department with access to additional resources to combat auto theft. The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Department of Public Safety for participation in the Arizona Vehicle Theft Task Force. Resolution No. 4315 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY TO ASSIGN ONE POLICE OFFICER TO THE ARIZONA AUTO THEFT TASK FORCE. 13. RESOLUTION OF SUPPORT FOR NEWTOWN COMMUNITY DEVELOPMENT CORPORATION This is a request for City Council to adopt a resolution supporting a $300,000 application by the Newtown Community Development Corporation for federal "HOME" funds administered by Maricopa County. If approved, these funds will be used to purchase and rehabilitate vacant homes that will provide more quality, affordable housing in Glendale. This item addresses the Council's goal of one community with strong neighborhoods. The city has reviewed the Newtown application and is supportive of the benefit this grant will provide to Glendale residents. Glendale's Strategic Housing Study took a comprehensive look at all aspects of housing in Glendale. One of the recommendations was to continue many of initiatives that have been working well and add new ones to our community. The community land trust model works to help keep quality homes affordable to working families and provides a supportive environment to first-time homebuyers. Newtown is a community development corporation that is dedicated to increasing the supply of permanently affordable housing while developing and supporting homebuyers through innovative programs and partnerships. Newtown has been very successful throughout the valley. Staff did extensive research to ensure that the concept fit into Glendale's vision and council goals. Earlier this year, Newtown received city federal funds to establish a "community land trust" in Glendale, which the Council approved. A "community land trust" is a tool that allows for affordable housing by selling only the structure to a qualified family and not the land on which it is constructed. Additional funds for this type of affordable housing are available through the Maricopa County HOME Consortium of which Glendale is a member. The city has identified an opportunity to continue its partnership with Newtown by supporting its application for $300,000 of these funds. As part of the FY 2009-10 Community Development Block Grant (CDBG) application process, the Community Development Advisory Committee (CDAC) recommended funding of Newtown to establish a "community land trust" in Glendale, which the City Council approved. There are currently houses in our city that are foreclosures and/or vacant and available for purchase. Purchasing these homes and providing homeownership opportunities will help families looking for their first home and remove blighted properties from neighborhoods. The city of Glendale belongs to the Maricopa County HOME Consortium whose members include Maricopa County, the cities of Avondale, Chandler, Glendale, Peoria, Scottsdale, Surprise, Tempe and Town of Gilbert. All members contribute a portion of their annual funding as required by regulations to fund community housing and development organizations through a competitive process. The membership collectively administers the grants process countywide and conducts required public hearings. This item was reviewed and discussed at the September 30, 2009 CDAC meeting. It was also posted for a 15-day public comment period by Maricopa County. This grant will have no significant impact on the city's budget and requires no additional funding. As a member of the Maricopa County HOME Consortium, the Community Revitalization Division will administer the grant, if awarded. The city has already awarded $177,761 in HOME funding in FY 2009-10 to the program. The recommendation is to waive reading beyond the title and adopt a resolution supporting the application by Newtown Community Development Corporation to the Maricopa County HOME Consortium for a $300,000 grant for the development of affordable community land trust housing in Glendale. Resolution No. 4316 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, SUPPORTING NEWTOWN COMMUNITY DEVELOPMENT CORPORATION IN ITS APPLICATION TO THE MARICOPA HOME CONSORTIUM FOR FEDERAL FUNDING; CERTIFYING COMPLIANCE WITH THE CITY'S CONSOLIDATED PLAN ALONG WITH AN ADMINISTRATIVE COMMITMENT FOR THE ADMINISTRATION OF SAID CONTRACT BETWEEN MARICOPA COUNTY AND NEWTOWN COMMUNITY DEVELOPMENT CORPORATION, IF FUNDED. 14. DOMESTIC VIOLENCE VICTIM SERVICES AND PROGRAM ENHANCEMENT GRANT This is a request for City Council to adopt a resolution authorizing the acceptance of a two-year, $399,986 continuation grant from the U.S. Department of Justice. This grant will continue funding several domestic violence victim services and program enhancements. This request supports the Council's strategic goals of one community with high quality services for citizens by providing domestic violence victims with greater advocacy resources. The Glendale Domestic Violence Task Force was formed in December 2004 to provide comprehensive responses to a wide variety of local domestic violence issues. Partners include Glendale City Court, the Glendale City Prosecutor's Office, the Glendale Police Department, West Valley Advocacy Center, A New Leaf, Justice Services Holdings, LLC, Maricopa County Attorney's Office, and Maricopa County Adult Probation Department. The Task Force has endorsed a collaborative partnership to seek funding for various victim services and program enhancements. The services and enhancements to be provided as a result of this grant award include staff training and overtime pay for police officers to serve domestic violence arrest warrants. Various staff positions within the Court and Police Department will also be funded, including a new Glendale Police Department full-time Protective Order Service Coordinator. This position will be responsible for compiling and sharing information with West Valley courts and police agencies to determine the best strategic methods of serving outstanding protective orders in Glendale, Surprise, Peoria, and Avondale. These efforts will result in higher successful rates of service and reductions in length of time for service, thus improving the safety and wellbeing of domestic violence victims. On November 27, 2007, City Council adopted a resolution authorizing the acceptance of a two- year $399,978 continuation grant from the U.S. Department of Justice Office on Violence Against Women for domestic violence victim services and program enhancements. On September 13, 2005, City Council adopted a resolution authorizing the acceptance of the original $400,000 two-year grant from the U.S. Department of Justice Office on Violence Against Women for domestic violence victim services and program enhancements. This grant positively impacts Glendale residents by strengthening legal advocacy service programs for victims of domestic violence. These victims are typically unaware of their basic rights and are confused by the complexities of the legal processes. There is no financial match required for this two-year grant. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $399,986 Account Name, Fund,Account and Line Item Number: DV Pilot Project Grant, Account No. 1840-32136, $399,986 The recommendation is to waive reading beyond the title and adopt a resolution authorizing the acceptance of a two-year $399,986 continuation grant from the U.S. Department of Justice on Violence Against Women for domestic violence victim services and program enhancements. Resolution No. 4317 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE $399,986 GRANT OFFER FROM THE U.S. DEPARTMENT OF JUSTICE, OFFICE ON VIOLENCE AGAINST WOMEN, FOR DOMESTIC VIOLENCE VICTIM SERVICES AND PROGRAM ENHANCEMENTS. 15. INTERGOVERNMENTAL AGREEMENTS WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR AMERICAN RECOVERY AND REINVESTMENT ACT PROJECTS This is a request for City Council to adopt a resolution authorizing the City Manager to sign all documentation relating to the Intergovernmental Agreements (IGAs) with the Arizona Department of Transportation(ADOT) for eight projects included in the American Recovery and Reinvestment Act (ARRA) of 2009. Enhancing transportation and improving current infrastructure directly addresses Council's goal of one community with high quality services for citizens. Funding for transportation projects for local governments has been made available through ARRA. In Maricopa County, these funds were distributed by the Maricopa Association of Governments based on population, with the City of Glendale receiving $6.05 million. On September 22, 2009, Council approved an amendment to an IGA with ADOT to allocate $1.85 million for the pedestrian bridge over Loop 101. The remaining $4.2 million is available to the city for the eight transportation projects listed below. • Pavement overlay on Glendale Avenue from 51st to 66th avenues. This project consists of milling, paving, adjustment of utility covers, and the installation of a rubberized asphalt surface. ($1,170,000) • Pavement surface treatment on Litchfield Road from Missouri Road to Northern Avenue. This project consists of surface treatment application used to extend the pavement's useful life. ($510,000) • Thermoplastic pavement markings on 25 miles of arterial streets. Lane line striping, turn arrow symbols, and raised pavement marker replacement are included in this project. ($358,413) • Wireless communications installation on Camelback Road from 47th to 91st avenues. This project will utilize wireless technology to establish remote communications to seven traffic signals along Camelback Road. ($230,000) • Wireless communications installation on Bethany Home Road from 63rd to 83rd avenues. This project will utilize wireless technology to establish remote communications to five traffic signals along Bethany Home Road. ($200,000) • Closed circuit television camera installation at nine arterial intersections. Cameras and associated communications equipment for remote viewing of images will be installed for this project. ($90,000) • Traffic signal modernization. Old, outdated traffic signal equipment, including poles, mast arms, signal heads, wiring, and cabinet components will be replaced through this effort. ($550,000) • New traffic signal cabinets and controllers. Signal cabinets and controllers will be replaced with new equipment that meets current city standards. ($1,100,000) The selected projects were carefully chosen to meet the eligibility and timing requirements for the funding while being fiscally responsible. Each project is "shovel-ready," requiring minimal or no design efforts, has no environmental impact, right-of-way issues, or utilities conflicts, and can be constructed without incurring additional operating expenses. These eight transportation projects have tremendous benefit to the community. Safe and efficient transportation infrastructure is a quality of life issue. Projects were selected specifically to take advantage of cost savings and improved traffic flow. In several ways these projects will ensure the extended life of existing roadway infrastructure with pavement markings, overlays and surface treatments. In addition, there will be enhanced capabilities of traffic signals and signal timing due to modernization and improved interoperability of traffic signals. With state of the art communications, remote access to traffic signal equipment and camera views of traffic flow will allow staff to monitor and manage traffic at key locations. Funds from ARRA in the amount of$4,208,413 are available for these eight projects. Seven of the eight projects are anticipated to be fully funded by ARRA. The Glendale pavement overlay project will be supplemented by $259,725 in Transportation GO funds, and are available in the Transportation Department's FY 2009-10 capital improvement plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $259,725 Account Name, Fund,Account and Line Item Number: Arterial Overlay, Account No. 2210-65082-551200, $259,725 Waive reading beyond the title and adopt a resolution authorizing the City Manager to sign any and all documentation relating to the Intergovernmental Agreements with the Arizona Department of Transportation for the eight American Recovery and Reinvestment Act projects. Resolution No. 4318 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF EIGHT INTERGOVERNMENTAL AGREEMENTS WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR AMERICAN RECOVERY AND REINVESTMENT ACT PROJECTS IN THE CITY OF GLENDALE. It was moved by Lieberman and seconded by Clark, to approve the recommended actions on Consent Agenda Item Nos. 1 through 15, including the approval and adoption of Resolution No. 4314 New Series, Resolution No. 4315 New Series, Resolution No. 4316 New Series, Resolution No. 4317 New Series, and Resolution No. 4318 New Series; and to forward Special Event Liquor License Applications for Veteran Tickets Foundation, Sporting Tailgate Party on November 1, 6 and 15, 2009 and City of Glendale, Glendale Glitters Spectacular Weekend November 27 and 28 and Liquor License Application No. 3- 1267 for McFadden's Restaurant and Saloon, 3-1268 for Connolloy's Bar and Grill, 3-1269 for Sabor, 3-1270 for Glendale Civic Center and 3-1271 for Le Chalet to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. PUBLIC HEARING—LAND DEVELOPMENT ACTIONS 16. GENERAL PLAN APPLICATION GPA09-02 (RESOLUTION) AND REZONING APPLICATION ZON09-02 (ORDINANCE): KELMAN—5771 WEST EUGIE AVENUE (PUBLIC HEARING REQUIRED) Jon Froke, AICP, Planning Director,presented this item. This is a request by Earl, Curley and Lagarde, P.C., for City Council to conduct a public hearing and adopt a resolution to amend the General Plan Land Use Map from HDR (High Density Residential, 12-20 dwelling units per acre) to OFC (Office) and adopt an ordinance for rezoning of 0.71 acres from R-4 (Multiple Residence) to C-O (Commercial Office). The general plan amendment and rezoning request supports the Council's goals by encouraging infill development through the reuse of an existing vacant building; Attracting diverse, high paying jobs through capturing skilled, technical and professional occupations will be realized with the proposed zoning. The property is located south of the southeast corner of 59th Avenue and Thunderbird Road. There is a vacant 6,700 square foot building located on the property that was previously occupied by a day care facility. The proposed rezoning to C-0 is a logical extension of professional office land uses in the area. The Planning Commission unanimously recommended approval of GPA09-02 and ZON09-02 at their meeting on October 1, 2009. This action will ensure the future use of this property by reusing the existing building and providing additional professional office space that is consistent with the surrounding land use designations. A public notice for the City Council hearing was published in The Glendale Star on October 8, 2009. Informational postcards were mailed to property owners and individuals on Glendale's Citywide Interested Parties List on October 9, 2009. The property was posted on October 7, 2009. There were no comments expressed through this process. The recommendation is to conduct a public hearing, waive the reading beyond the title, and adopt a resolution for GPA09-02 and adopt an ordinance conditionally rezoning application ZON09-02. Mayor Scruggs opened the public hearing on Agenda Item No. 16. As there were no comments, Mayor Scruggs closed the public hearing. Resolution No. 4319 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA09-02 FOR PROPERTY LOCATED AT 5771 WEST EUGIE AVENUE. It was moved by Frate, and seconded by Knaack, to pass, adopt and approve Resolution No. 4319 New Series. The motion carried unanimously. Ordinance No. 2707 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 5771 WEST EUGIE AVENUE FROM R-4 (MULTIPLE RESIDENCE) TO C-O (COMMERCIAL OFFICE); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Frate, and seconded by Knaack, to approve Ordinance No. 2707 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. ORDINANCES 17. LEASE AGREEMENT AMENDMENT NO. ONE WITH HANGARS UNLIMITED, LLC Cathy Gorham, Deputy City Manager, presented this item. This is a request for City Council to adopt an ordinance authorizing the City Manager to enter into Lease Agreement Amendment No. One with Hangars Unlimited, LLC at the Glendale Municipal Airport. This Amendment with Hangars Unlimited, LLC addresses the City Council's goals of providing high quality services for its citizens and one community with quality economic development. On October 1, 1997, the City of Glendale entered into a Lease Agreement with John and Sharon Crothers to operate an aircraft airframe engine and accessory maintenance and repair service business. On November 4, 1999, John and Sharon Crothers assigned their lease to Hangars Unlimited, LLC. Since that lease assignment was approved, Hangars Unlimited, LLC has built a twin maintenance/aircraft storage hangar and office space. Earlier this summer, Hangars Unlimited received interest from another type of aviation related business wanting to locate at Glendale Airport. In order to allow Hangars Unlimited to complete a sublease with this business, a high performance flight training school with 8 daily operations, the lease must be amended to include language that enables the Airport Administrator to approve this use at that location.Airport staff, Luke Air Force Base officials and the parties to the proposed sublease have met on several occasions to ensure there is no impact to Luke operations. They have worked out details for flight departure plans and ongoing and consistent communication. Adequate aviation facilities are important in meeting the needs of the airport in attracting new business and are a valuable marketing tool as the city works to develop the Entertainment District. The approval of this Amendment will result in increased revenues for operations and maintenance at the Glendale Municipal Airport. The recommendation is to waive reading beyond the title and adopt an ordinance authorizing the City Manager to enter into a Lease Agreement Amendment No. One with Hangars Unlimited, LLC. Ordinance No. 2706 New Series was read by number and title only, it AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY MANAGER AND CITY CLERK TO EXECUTE A LEASE AGREEMENT AMENDMENT NO. ONE WITH HANGARS UNLIMITED, LLC TO AUTHORIZE OTHER AVIATION-RELATED USES AT THE GLENDALE MUNICIPAL AIRPORT. It was moved by Clark, and seconded by Lieberman, to approve Ordinance No. 2706 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 18. FOOD AND BEVERAGE LEASE AGREEMENT FOR FOOTHILLS RECREATION & AQUATICS CENTER William Schwind, Parks and Recreation Deputy Director, presented this item. This is a request for City Council to adopt an ordinance authorizing the City Manager to execute a lease agreement with Perfetto de café, Inc. for a food and beverage service at the Foothills Recreation & Aquatics Center. The agreement addresses the City Council goals of providing high quality services for citizens by providing a year round, easily accessible, food and beverage service and one community with quality economic development by providing small business opportunities in Glendale by pursuing business agreements to create sustainable revenue opportunities for the city. When first opened, the Foothills Recreation & Aquatics Center, food and beverage was initially managed and operated using internal staff. Now that the facility has been open for several years, staff is moving forward with implementing a recommendation as prescribed within the 2004 Foothills Recreation & Aquatics Center Business Plan. The plan recommended using a professional and specialized food and beverage operator to enhance food and beverage services by providing a larger selection of goods with an expanded menu. A Request For Proposal(RFP) was issued to provide a food and beverage service at the Foothills Recreation& Aquatics Center. One qualified proposal was received. Specific evaluation factors included: monthly rental rate, action plan, safety and staffing, projected sales, marketing and references. The bid specifications contain an annual option that permits the city, at the discretion of the City Manager or designee, to extend this agreement for five additional years in one-year increments. Perfetto de café, Inc. has been operating on a temporary contract at the Foothills Recreation & Aquatics Center since February 2009, receiving gold ratings from the Maricopa County Health Department. Staff and customers have been very pleased with the professionalism of the café staff and the variety of food and beverages provided. Perfetto de café, Inc. has been delivering similar services at the Main Library for over three years. In June 2004, staff presented the Foothills Recreation & Aquatics Center preliminary schematic design and updated business plan to City Council. At that time Council directed staff to move forward and complete the design phase to include the recreation and aquatic amenities which included a concession facility. Within the 2004 Foothills Recreation & Aquatics Center Business Plan food and beverage operations were identified as a contracted service to be provided at a percentage based recovery rate established from gross revenue. The food and beverage service agreement highlights the practice of implementing nutrition, health and physical fitness activities in the same environment. The service will provide a reasonably priced menu with a wide variety of food and beverage products in a conveniently accessible area. Perfetto de café, Inc. agrees to pay the City 10% of all gross revenues from January through May and 20% of all gross revenues during the summer aquatic season. The recommendation is to waive reading beyond title and adopt an ordinance authorizing the City Manager to execute a lease agreement with Perfetto de café, Inc. for a food and beverage service at the Foothills Recreation&Aquatics Center. Ordinance No. 2708 New Series was read by number and title only, it AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK TO EXECUTE A LEASE AGREEMENT WITH PERFETTO DE CAFÉ, INC. FOR OPERATING A FOOD AND BEVERAGE CONCESSION BUSINESS AT THE FOOTHILLS RECREATION & AQUATICS CENTER IN GLENDALE. It was moved by Martinez, and seconded by Lieberman, to approve Ordinance No. 2708 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 19. UPDATE SIGNATURE AUTHORIZATION Horatio Skeete, Deputy City Manager, presented this item. This is a request for City Council to approve an ordinance updating the city's signature authority for banking transactions. These authorizations need to be periodically updated due to changes in the organizational structure of the city. The changes include removing the Chief Financial Officer and adding the Deputy Finance Director. It is recommended that the following individuals be authorized signers, effective immediately: Name Position Signature Authorization Ed Beasley City Manager City Manager Pamela Kavanaugh Assistant City Manager City Manager Pam Hanna City Clerk City Clerk Horatio Skeete Deputy City Manager Deputy City Manager/ City Treasurer Kenneth A. Reedy Deputy City Manager Deputy City Manager Diane Goke Deputy Finance Director Deputy Finance Director SUPERINTENDENT SIGNATURES Name Position Signature Authorization Kenneth A. Reedy Deputy City Manager, Superintendent of Streets Public Works Stuart Kent Field Operations Director Assistant Superintendent of Streets The recommendation is to waive reading beyond the title and adopt an ordinance updating the bank signature authority. Ordinance No. 2709 New Series was read by number and title only, it AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING DESIGNATED OFFICERS TO DEPOSIT CITY FUNDS IN DESIGNATED BANK; DIRECTING SAID BANK TO RECOGNIZE THE SIGNATURES OF SAID OFFICERS ON ELECTRONIC FUND TRANSFERS, CHECKS FOR DEPOSIT AND/OR WITHDRAWAL; AND DECLARING AN EMERGENCY. It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2709 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Martinez, and seconded by Frate, to vacate the regularly scheduled City Council Workshop for November 3, 2009; it is further moved to vacate the regularly scheduled City Council Meeting for November 10, 2009; additionally it is moved to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, November 17, 2009, to be followed by an Executive Session pursuant to A.R.S. 38- 431.03. The motion carried unanimously. CITIZEN COMMENTS None COUNCIL COMMENTS AND SUGGESTIONS Goulet spoke. Lieberman spoke. Frate spoke. Scruggs spoke. ADJOURNMENT There being no further business, the meeting was adjourned at 7:30 p.m. Pamela Hanna- City lerk