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GLENIE
MINUTES OF THE
GLENDALE CITY COUNCIL MEETING
Council Chambers
5850 West Glendale Avenue
May 12,2009
7:00 p.m.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel
D. Martinez and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David
M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman.
Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager;
Nick DiPiazza, Deputy City Attorney; and Pamela Hanna, City Clerk.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the 4 resolutions and 1 ordinance to be
considered at the meeting were available for public examination and the title posted at City Hall
more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE APRIL 28, 2009 CITY COUNCIL MEETING
It was moved by Goulet, and seconded by Clark, to dispense with the reading of the
minutes of the April 28, 2009 Regular City Council meeting, as each member of the Council had
been provided copies in advance, and approve them as written. The motion carried unanimously.
PROCLAMATIONS AND AWARDS
PROCLAMATION IN RECOGNITION OF BREANNA COREY, BOYS & GIRLS CLUBS OF
METROPOLITAN PHOENIX YOUTH OF THE YEAR
This is a request for City Council to present a proclamation to Glendale resident, Breanna Corey,
who was recently named Boys& Girls Clubs of Metropolitan Phoenix Youth of the Year.
Ms. Breanna Corey is a sophomore at Glendale High School. She has overcome many obstacles
in her life to become a person of outstanding character and a great leader.
Ms. Breanna Corey will be present to accept the proclamation.
Ms. Breanna Corey was named the 2009 Youth of the Year, which is the highest award the Boys
& Girls Club of Metropolitan Phoenix can bestow on a club member. Her outstanding character
and involvement in the community has earned her this honor. She has used her own childhood
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experiences as a source of strength for her moral character and is determined to succeed. She has
a passion for helping those in need and has volunteered more than 160 hours this year on various
projects at Glendale High School, St. Mary's Food Bank, and at the Swift Kids Branch of the
Boys & Girls Club in Glendale.
Ms. Corey thanked the Mayor and City Council on behalf of the Swift Kids Boys and Girls Club.
She stated she had been a member for four years and was thankful for the support of city and
Council. She invited the Council to come and visit their incredible facility.
The recommendation is to present the proclamation to Ms. Breanna Corey.
CONSENT AGENDA
1. LIQUOR LICENSE NO. 3-1232, EL SABOR DE LA FAMILIA
This is a request for City Council to approve a new non-transferable Series 12 (Restaurant)
license. El Sabor De La Familia is located at 8345 West Glendale Avenue, Suite 105. The
Arizona Department of Liquor Licenses and Control application (No. 12077939) was submitted
by Marco Antonio Ortiz.
The location of the establishment is 8345 West Glendale Avenue, Suite 105, and is located
within the Yucca District. The property is zoned SC (Shopping Center). The population density
within a one-mile radius is 10,686. This Series 12 is a new license, operating without an interim
permit, therefore, the approval of this license will increase the number of liquor licenses in the
area by one. The number of liquor licenses within a one-mile radius is as listed below.
Series Type Quantity
06 Bar—All Liquor 1
07 Bar—Beer and Wine 1
09 Liquor Store—All Liquor 1
Total 3
The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire
Departments have reviewed the application and determined that it meets all technical
requirements.
No public protests were received during the 20-day posting period.
Based on information provided under the background, it is staff's recommendation to forward
this application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
2. SPECIAL EVENT LIQUOR LICENSE, THE BEAD MUSEUM, FUNDRAISER, MAY
28, 2009
This is a request for City Council to approve a special event liquor license for The Bead
Museum. The event will be held at The Bead Museum, located at 5754 West Glenn Drive on
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Thursday, May 28, 2009, from 5:00 p.m. to 8:00 p.m. The purpose of this special event liquor
license is for a fundraiser.
If this application is approved, the total number of days expended by this applicant will be one of
the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona
Department of Liquor Licenses and Control may issue a special event liquor license only if the
Council recommends approval of such license.
The City of Glendale Planning, Police, and Fire Departments have reviewed the application and
determined that it meets all technical requirements.
Based on the information provided under the background, it is staff's recommendation to
forward this application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
3. AWARD OF PROPOSAL 08-63 PERFORMANCE AUDIT OF THE GO
TRANSPORTATION PROGRAM
This is a request for City Council to award proposal 08-63 to Heinfeld, Meech& Co., P.C. for a
performance audit for fiscal years 2006 through 2008 of the Glendale Onboard Transportation
Pro gram.
One of Council's goals is a city with high quality services for citizens. Improving and providing
transportation options within the City of Glendale will assist in achieving this goal.
Glendale City Code, section 2-320, requires the Transportation Sales Tax Program be
independently audited every three years for performance, fiscal accountability within the
program, and consistency with voter actions. One previous performance audit of the GO
Transportation Program was completed in April 2006 for fiscal years 2003 through 2005.
Five proposals were received, and an evaluation committee consisting of staff from
Transportation, Budget, Finance, Engineering and the City Auditor along with a Citizens
Transportation Oversight Commission (CTOC) Commissioner reviewed the proposals.
Evaluation factors included: project team, work plan, firm capabilities, availability,
understanding of the project, and overall cost. Heinfeld, Meech & Co., P.C. is the firm
recommended by the evaluation committee after interviewing the top two firms with the best
proposals. It is anticipated the performance audit will take approximately eight months to
complete.
Heinfeld, Meech & Co., P.C. has experience in providing numerous state and local government
organizations and public transportation agencies with auditing services of similar scope and size
as the GO Transportation Program.
The term of the agreement is for a three year initial period. The contract also provides an option
that will permit the city, at the discretion of the City Manager, to extend the agreement for an
additional three year term.
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On October 25, 2005, the City Council approved a performance audit of GO Program for years
2003 through 2005.
The audit of the GO Transportation Program will assure residents that voter approved projects
and programs are completed in a timely and cost effective manner.
Funds for a performance audit of the Glendale Onboard Transportation Program are included in
Transportation's FY 2008-09 operating budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $215,700
Account Name, Fund,Account and Line Item Number:
Transportation Program Management, Account No. 1660-16510-518200
The recommendation is to award proposal 08-63 and authorize the City Manager to enter into a
contract with Heinfeld, Meech & Co. P.C. for a performance audit of the Glendale Onboard
Transportation Program in an amount not to exceed $215,700; and authorize the City Manager,
at his discretion, to extend the agreement for an additional three year term, subject to budget
appropriation at that time.
4. MAINTENANCE AGREEMENT FOR UTILITIES SECURITY SYSTEM
This is a request for City Council to approve the one-year maintenance agreement with M3T,
LLC (Millennium 3 Technologies) to maintain the integrity of the Utilities Security System
installed under the Phase I Utility Security Upgrade project.
One of Council's strategic goals is high quality service for citizens. This agreement will allow
the city to continue to provide water services to its citizens by maintaining the security of the
water production facilities.
Water is a key resource for the community and the city's Utilities Department is responsible for
providing and protecting water services to the citizens in a manner consistent with federal and
state regulations.
To assist in the protection of these critical city assets, the Utilities Department completed Phase I
of the Security System upgrade approximately a year ago. The one-year warranty period is
coming to an end. Due to the systems complexity and functionality, the security system requires
continued maintenance and inspection for proper functionality.
Barton Malow was the general contractor for the Phase I security project, with M3T as the
primary security subcontractor. Since the Utilities Department security system was installed,
integrated and is currently under warranty by M3T, it would be efficient and cost-effective for
M3T to maintain the continuity and integrity of the security systems.
This agreement contains an option clause that will permit the city, at the discretion of the City
Manager, to extend this agreement annually for an additional four years.
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On April 24, 2007, Council approved the Construction Manager at Risk contract with Barton
Malow for construction of Phase I of the water system security upgrades project for the city's
water treatment plants and reservoirs.
Funds are available in the FY2008-09 Capital Improvement Plan. The operating costs associated
with this contract are minimal and will be absorbed by the Utilities Department operating budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $138,466
Account Name, Fund,Account and Line Item Number:
Water System Security, Account No. 2400-61023-550800
The recommendation is to authorize the City Manager to enter into the maintenance agreement
with M3T, LLC for a one-year maintenance agreement for the Utilities Security System in an
amount not to exceed $138,466; and authorize the City Manager to renew said agreement, at his
discretion, for up to four one-year terms, subject to budget appropriation.
CONSENT RESOLUTIONS
5. INTERGOVERNMENTAL AGREEMENT WITH LUKE AIR FORCE BASE FOR
LAW ENFORCEMENT SUPPORT
This is a request for City Council to adopt a resolution authorizing the City Manager to enter into
an Intergovernmental Agreement (IGA) with Luke Air Force Base (LAFB) concerning law
enforcement support. This agreement will consolidate prior Memorandums of Understanding
(MOUs) and agreements.
This agreement will ensure Council's goal of one community with an active partnership with
LAFB. This agreement gives the city an opportunity to strengthen connection and shared
experiences with base leadership. It allows the city and LAFB to maintain a positive working
relationship and support each other in law enforcement efforts.
LAFB and the city have been working together under several MOU's and agreements, which
have been established over the past decade. LAFB has requested that the city consolidate and
formalize all prior agreements into one IGA.
LAFB has authority and jurisdiction over all incidents that occur on the base. LAFB also has the
authority to refer cases involving civilian dependants, retired military personnel, or non-military
personnel to Glendale Police Department (GPD) for investigation. All Arizona and City statutes
and traffic codes are applicable on base property.
Ordinance No. 1846, New Series, adopted by the Council on July 25, 1995, annexed LAFB into
the city.
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This agreement will allow the city to support LAFB in partnership with crime prevention and
reduction programs.
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into an Intergovernmental Agreement with Luke Air Force Base
concerning law enforcement support.
Resolution No. 4256 New Series was read by number and title only, it being A RESOLUTION
OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORI-ZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH LUKE AIR FORCE BASE
CONCERNING LAW ENFORCEMENT SUPPORT.
6. REVISED FY 08-09 IGA WITH MARICOPA COUNTY FOR THE SPECIAL
TRANSPORTATION SERVICES PROGRAM
This is a request for City Council to adopt a resolution approving a revised Intergovernmental
Agreement (IGA) with Maricopa County so the city can reimburse the County for its Special
Transportation Services (STS) provided to Glendale residents in FY 2008-2009.
In June 2008, Council approved an Intergovernmental Agreement (IGA) with the Maricopa
County Human Services Department to provide the city with Special Transportation Services for
Fiscal Year (FY) 2008-09. Upon receipt of the approved IGA, the County's Legal Department
revised a portion of it and requested the city administratively approve the changes. After further
review by the city, it was determined that the changes, although minor in nature, would require
Council action. Throughout this time frame, the County Human Services Department provided
services to Glendale residents with the understanding that it would be reimbursed at some point
in FY 2008-2009 by the city of Glendale. This, therefore, is a request to approve the revised
IGA so that the city can reimburse the County for its STS services provided in FY2008-2009.
This item addresses the City Council goal of high quality services for its citizens. In the city's
Council-approved 5-Year Consolidated Plan, programs that benefit Glendale seniors and youth
are a priority that can be addressed through CDBG funding. This program will assist elderly and
disabled Glendale residents by providing transportation services outside Glendale city limits for
the purpose of medical care or attend critical social service activities.
The specific changes to the IGA—requested by Maricopa County- include additional signature
blocks and adjustments to the contract to change the project status from a non-profit agency to a
political subdivision of the State of Arizona. The County Board of Supervisor's has approved
the revised IGA.
Since 1997, Glendale has partnered with the Maricopa County Human Services Department for
the Special Transportation Services(STS) Program to provide trips to eligible Glendale low
income elderly and disabled persons for appointments outside Glendale city limits. The program
is used for medical and dialysis appointments, adult day care, and critical social services. Door-
to-door service will be provided and all qualified Glendale residents are eligible for this service.
The funding of this service was previously approved as a part of the CDBG approval process by
Council in March 2008. Council then approved the formal FY 2008-2009 IGA with Maricopa
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County on June 10, 2008. The County's Legal Department subsequently initiated minor changes
that now require the re-approval of the IGA.
Although not related to the provision of STS services this fiscal year (2008-2009), the city of
Glendale Transportation Department sent Mayor and Council a memo on April 22, 2009
detailing information received from Maricopa County staff that the STS services program will be
eliminated by the County at the end of June 2009. Given this information, Glendale staff is
currently working to identify possible service alternatives.
The Special Transportation Services Program has provided transportation to Glendale residents
since 1997. This program addresses transportation barriers for seniors, disabled, and
economically disadvantaged individuals.
Council approved funding this project during the adoption of the FY2008-2009 CDBG Annual
Action Plan. These funds will be utilized for the operational costs of the program, including fuel
and vehicle maintenance.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $29,075
Account Name, Fund,Account and Line Item Number:
Maricopa County STS Program, Account No. 1320-31036-518200
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into a revised Intergovernmental Agreement with the Maricopa County
Human Services Department for the Special Transportation Services Program for FY 08-09.
Resolution No. 4257 New Series was read by number and title only, it being A RESOLUTION
OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY HUMAN
SERVICES DEPARTMENT FOR A SPECIAL TRANSPORTATION SERVICES
PROGRAM.
It was moved by Frate and seconded by Knaack, to approve the recommended
actions on Consent Agenda Item Nos. 1 through 4, 5 and 6, including the approval and
adoption of Resolution No. 4256 New Series, and Resolution No. 4257 New Series; and to
forward Liquor License Application No. 3-1232, El Sabor De La Familia and Special Event
Liquor License Application for the Bead Museum Fundraiser, May 28, 2009, to be held at
5754 W. Glenn Dr. to the State of Arizona Department of Liquor Licenses and Control,
with the recommendation for approval. The motion carried unanimously.
ORDINANCES
7. WATERLINE EASEMENT ABANDONMENT: SOUTH OF BEHREND DRIVE
BETWEEN 57TH AND 59TH AVENUES, MIDWESTERN UNIVERSITY CAMPUS
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Larry Broyles, P.E., City Engineer presented this item.
This is a request for the City Council to adopt an ordinance abandoning portions of waterline
easements south of Behrend Drive between 57th and 59th avenues on the Midwestern University
Campus.
On May 6, 1996, Midwestern University dedicated a 12 foot wide waterline easement to the city,
south of Behrend Drive between 57th and 59th avenues as part of its "Stage One" development.
On April 4, 2001, Midwestern University dedicated an additional 12 foot wide waterline
easement to the city, south of Behrend Drive between 57th and 59th avenues as part of its "Basic
Science Building."
Midwestern University has redesigned a portion of its campus and now requests the city abandon
a portion of each easement to accommodate the new "Departmental Office Building." The
existing waterline will be relocated by Midwestern University as part of this development. In
addition, Midwestern will grant a new easement to the city to protect the relocated waterline in
its new location.
There have been no objections to the abandonment or relocation from any city department.
The recommendation is to waive reading beyond the title and adopt an ordinance abandoning
portions of waterline easements south of Behrend Drive between 57th and 59th avenues.
Ordinance No. 2682 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF PORTIONS OF
WATERLINE EASEMENTS SOUTH OF BEHREND DRIVE BETWEEN 57TH AND 59TH
AVENUE ON THE MIDWESTERN UNIVERSITY CAMPUS IN THE CITY OF
GLENDALE TO THE OWNERS OF RECORD OF THE ABUTTING PROPERTY; AND
DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS
ORDINANCE.
It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2682
New Series. Motion carried on a roll call vote, with the following Councilmembers voting
"aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting
"nay": none.
PUBLIC HEARING RESOLUTIONS
8. GLENDALE MUNICIPAL AIRPORT MASTER PLAN UPDATE (PUBLIC HEARING
REQUIRED -RESOLUTION)
Judy Skeen, Airport Administrator, presented this item.
This is a request for City Council to conduct a public hearing and adopt a resolution adopting the
Glendale Municipal Airport Master Plan Update.
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The Glendale Municipal Airport Master Plan Update addresses the City Council's goals of
providing high quality services for its citizens and one community with quality economic
development.
The Glendale Municipal Airport Master Plan provides guidelines for the airport's overall
development, maintenance, and operation. The plan update includes an evaluation of the
airport's capabilities, a comprehensive review of the forecasts of future aviation demand, and
provides recommendations to plan for the timely development of new or expanded facilities that
may be required to meet that demand.
A primary objective of the master plan is to provide the community and its leadership with
guidance for operating the airport in a safe and efficient manner and determining what actions
should be taken to meet the aviation needs of the region.
Objectives that have been addressed in the proposed master plan include preservation of public
and private investments, assurances that future development will not negatively impact Luke Air
Force Base's mission, safety enhancements, multiple public participation opportunities,
corporate aviation, and the airport's changing role as a result of the developing Sports and
Entertainment District.
The Master Plan Update recommendations were presented and discussed at the December 16,
2008 City Council Workshop. The previous master plan update was completed in 1997 and
approved by Council in 1998.
The Glendale Municipal Airport Master Plan is the guiding document upon which the Federal
Aviation Administration (FAA) and the Arizona Department of Transportation (ADOT) base
their decisions in awarding multi-million dollar grants to complete capital improvements on the
airport property. This grant funding is critical to the ongoing maintenance and development of
the airport's infrastructure and enables the city to leverage its funds to ensure the aviation
community's needs are being met. Many airport improvements would be delayed without an
updated master plan in place.
As part of the development of the Master Plan Update, a Planning Advisory Committee (PAC)
was formed and included community members, airport stakeholders, Aviation Advisory
Commission representation, Luke Air Force Base representation, and city staff This 18-member
group provided input to Coffman Associates through a series of three public meetings and a
review of phased reports.
Following two of the PAC meetings, the general public was invited to attend public information
workshops and provide input. These workshops were advertised in the local media and on the
city's website. Attendance at these workshops totaled 70 people.
Additionally, the consultants met with the Aviation Advisory Commission several times over the
last two years to discuss the plan and get their input.
On October 8, 2008, the Aviation Advisory Commission recommended forwarding the draft
Airport Master Plan Update to the City Council for approval.
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The recommendation is to conduct a public hearing and waive reading beyond the title and adopt
a resolution adopting the Glendale Municipal Airport Master Plan Update.
Resolution No. 4258 New Series was read by number and title only, it being A RESOLUTION
OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA,APPROVING THE GLENDALE MUNICIPAL AIRPORT MASTER PLAN.
Mayor Scruggs opened the public hearing on Agenda Item No. 8. As there were no
comments,Mayor Scruggs closed the public hearing.
It was moved by Clark, and seconded by Lieberman, to pass, adopt and approve
Resolution Number 4258 New Series adopting the Glendale Municipal Airport Master
Plan. The motion carried unanimously.
9. AMERICAN RECOVERY AND REINVESTMENT ACT SUBSTANTIAL
AMENDMENT TO THE FY 08-09 COMMUNITY DEVELOPMENT BLOCK GRANT
ANNUAL ACTION PLAN (PUBLIC HEARING REQUIRED -RESOLUTION)
Erik Strunk, Community Partnerships Director, presented this item.
This is a request for City Council to conduct a public hearing and adopt a resolution to approve a
Substantial Amendment to the Fiscal Year (FY) 08-09 Community Development Block Grant
(CDBG) Annual Action Plan. Doing so will allow the city to apply for $597,820 in "CDBG-R"
funds and $914,122 in "Homeless Prevention and Rapid Re-Housing Program" funds (HPRP).
Both programs are part of the American Recovery and Reinvestment Act(ARRA) of 2009.
This item addresses the City Council goals of one community with strong neighborhoods and
one community with a vibrant City Center. The CDBG-R program will fund projects that help
revitalize Glendale, with an emphasis in the redevelopment area. The recommended projects
will create jobs, stimulate the local economy, create a lasting benefit to the community, and be
under contract within 120 days of our Housing and Urban Development (HUD) grant agreement
date. The HPRP funds—a separate source of funding -will be used to help prevent homelessness
and assist those families who are in need of safe, decent, and sanitary housing. Receipt of these
funds will provide direct assistance to qualified families/individuals in Glendale in need of rent,
utility and/or other assistance to prevent and/or address the loss of housing.
Each year, the City of Glendale receives funding from the U.S. Department of HUD and
allocates these funds through a public process. The outcome of this process results in the creation
of the "Annual Action Plan." Based on federal requirements,the city's Annual Action Plan must
be amended with regard to the proposed use of the ARRA funds. It is the responsibility of the
Community Development Advisory Committee (CDAC) to review amendments to the Annual
Action Plan and make recommendations to the Mayor and Council.
The CDAC does so based on the federal requirements, community need, and previous guidance
provided in the Council-approved "Five-Year Consolidated Plan". With respect to the CDBG-R
and HPRP funds, the members of the CDAC formulated their funding recommendations at their
April 15, 2009 meeting.
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The ARRA, through CDBG-R, provides stimulus funding that is intended to quickly create jobs
and addresses physical improvement needs. These are the "bricks and mortar" part of the
program which can be used to provide funding for a variety of projects that help revitalize the
eligible areas. These CDBG-R funds amount to $597,820 and will be used to fund the following
projects:
Visual Improvement Program: $140,000 to continue this very popular and successful
redevelopment tool in the eligible City Centerline area. The program is designed to assist in the
improvement of commercial or industrial properties by offering rebates of up to 50% of any
qualified improvement costs, with most projects receiving funding in the range of $15,000-
$30,000. All commercial or industrial properties in the city's Redevelopment Area(Orangewood
—Maryland, 43"1—67th) are eligible.
Floralcroft Neighborhood Improvements: This downtown neighborhood received a previous
Neighborhood Improvement Grant for formal design work to improve the rights-of-way in the
area of State-Myrtle, 59th-Grand. It is recommended $240,000 be used to install historic
streetlights (with the necessary electrical improvements), grading and drainage, improvements to
the existing curb and gutter, ADA ramps, modifications to existing driveway aprons, new
landscaping (trees) and required irrigation to the trees.
Valley of the Sun School and Habilitation Center: $50,000 for upgrades (bathrooms, ADA
upgrading, etc.) of existing scattered site group homes. This non-profit organization requested
funding in the most recent CDBG application process, however, only a portion of the funds were
available. Additional funding of this project will allow the organization to continue the
modernization of its facilities.
O'Neil Community Park Sports Field Project: $135,000 for the reconstruction of a new sports
field at the O'Neil Park. The project would include necessary survey work, site grading and
preparation, irrigation modification and the installation of 150,960 square feet of new sod. All
who use the field will benefit from this new construction.
Additional funds from the ARRA in the amount of$914,122 will be used to assist Glendale
residents who are at risk of becoming homeless. The Homeless Prevention and Rapid Re-
Housing Program" funds will be used to target two populations of persons facing housing
instability: 1) individuals and families who are currently in housing but are at risk of becoming
homeless and need temporary rent or utility assistance to prevent them from becoming homeless
or assistance to move to another unit (prevention), and 2) individuals and families who are
experiencing homelessness (residing in emergency or transitional shelters or on the street) and
need temporary assistance in order to obtain housing and retain it (rapid re-housing). At its April
15, 2009 meeting, the CDAC recommended that:
80% (approximately $694,733) of the Glendale HPRP funds be earmarked for assistance to
eligible Glendale persons in need of rental/utility assistance.
20% (approximately $173,683) be used for the "Rapid Re-housing" portion of the program,
targeted to families that were recently foreclosed on in Glendale.
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Under this program, the City's Community Revitalization Division will partner with the
Community Housing Division, Community Action Program and outside non-profits (i.e. - St.
Vincent DePaul, Homeward Bound) to provide services to Glendale residents.
The CDAC initially discussed the amendment concept at their March 25, 2009 meeting. On
April 15, 2009, the CDAC conducted a public hearing to allow for public comment. No
comments were received. Upon completion and review, the CDAC unanimously voted to
approve the Annual Action Plan amendment and forward it to the Council for further
consideration.
If approved, the use of these ARRA funds will benefit the Glendale residents in many different
ways. The CDBG-R funding portion will create new jobs, provide neighborhood improvements,
result in the modernization of scattered site housing for the disabled and elderly, provide
opportunities for additional façade improvements in the Centerline area, and fund park
improvements to further recreational opportunities for Glendale residents. The HPRP funding
portion will be used to provide financial relief to eligible Glendale residents facing homelessness
because of the inability to afford rent/utility expenses and temporary housing opportunities.
On March 25, 2009 and April 15, 2009, the CDAC conducted two public hearings to solicit input
and discuss the amendment. No one spoke at either of these public hearings. On March 12,
March 19, April 2 and April 19, 2009, the proposed amendment was published in The Glendale
Star, advising the public of the public hearings. The proposed amendment was published in The
Glendale Star, advising the public of the 12-day comment period which began April 24, 2009
and ended May 6, 2009.
The American Recovery and Reinvestment Act of 2009 is a federally funded one-time allocation
through HUD. If approved,the amendment will allow the city to apply for the CDBG-R funding
allocation of $597,820 and the Homeless Prevention and Rapid Re-Housing Program Fund
allocation of$914,122.
The recommendation is to conduct a public hearing, waive reading beyond the title and adopt a
resolution authorizing the approval of the American Recovery and Reinvestment Act Substantial
Amendment to the Annual Action Plan for FY 2008-2009.
Mayor Scruggs asked for any questions from the Council.
Councilmember Clark asked staff to go into more detail on the additional ARRA funds. She
indicated that approximately $694,000 will go toward rental and utility assistance, which she
believed was extremely important. She noted there were guidelines people had to meet to be
considered eligible and asked staff to take a moment and discuss those guidelines. Mr. Erik
Strunk, Community Partnerships Director, stated that people earning 50% or less of the area's
medium income were eligible for this program. Councilmember Clark asked what the medium
income was. Mr. Strunk responded it was approximately $24,000 to $25,000.
Councilmember Clark commented on how Rapid Re-housing was to target families who recently
foreclosed. She asked what will be done with this money. Mr. Strunk explained that those funds
could be used to provide temporary housing for those individuals. He noted the applicant would
have to be screened to determine their eligibility for apartments or single family homes. The
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goal of this program is to get families out of shelters and back into a safe, clean and structured
environment. Councilmember Clark asked how people living in shelters would find out about
this program. Mr. Strunk stated they will be promoting the program to areas that serve the
homeless, once it was approved by the federal government. Councilmember Clark asked if this
program was only offered to Glendale residents, and should they by chance be relocated to a
Phoenix shelter, would they still be eligible. Mr. Strunk responded they make allowances for
those types of situations. He noted if the individual's previous address was in Glendale, and they
can easily verify it, they would be eligible.
Vice Mayor Martinez remarked that this program did not provide funds to prevent foreclosures.
Mr. Strunk stated that he was correct. Vice Mayor Martinez asked if there were other funds that
could help foreclosure victims. Mr. Strunk replied there were a variety of resources that
different agency had to help families in foreclosure situations; however, regarding these funds,
they cannot be used for that purpose.
Resolution No. 4259 New Series was read by number and title only, it being A RESOLUTION
OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, APPROVING AND AUTHORIZING THE SUBMISSION OF AN
AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) OF 2009
SUBSTANTIAL AMENDMENT TO THE ANNUAL ACTION PLAN FOR FISCAL
YEAR 2008-09 TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT TO APPLY FOR $597,820 IN COMMUNITY DEVELOPMENT
BLOCK GRANT — R (CDBG-R) AND $914,122 IN HOMELESS PREVENTION AND
RAPID RE-HOUSING PROGRAM FUNDS (HPRP) IN AMERICAN RECOVERY AND
REINVESTMENT ACT (ARRA) OF 2009 FUNDING.
Mayor Scruggs opened the public hearing on Agenda Item No. 9. As there were no
comments, Mayor Scruggs closed the public hearing.
It was moved by Clark, and seconded by Frate, to pass, adopt and approve
Resolution Number 4259 New Series. The motion carried unanimously.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Martinez, and seconded by Frate,to hold a City Council Workshop
at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, May 19, 2009, to be
followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried
unanimously.
It was additionally moved to hold a Glendale City Council Special Workshop
Meeting and Executive Session pursuant to A.R.S. 38-431.03 at 1:00 p.m. at the ASU
Decision Theater,21 East Street, Suite 126A,Tempe,Arizona on Thursday, May 28,2009.
CITIZEN COMMENTS
None
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COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Lieberman thanked the scouts for attending the meeting tonight. He quoted
from the scout's handbook. "On my honor, I will do my best, to do my duty to God and my
Country."He noted he did not know of any finer words that could be found anywhere. He added
that the scout's program was one of the best.
Councilmember Frate stated in 1962 President John F. Kennedy signed a Presidential
Proclamation to set aside May 15th as National Peace Officer's Memorial Day and May 15th as
National Police Week. He informed them that in 2009, National Police Week will run from
Monday, May 11th to Sunday, May 17th. He commented on the 3rd Annual Awards Dinner he
and Vice Mayor Martinez had attended for the Glendale and Estrella Community Colleges. The
Glendale Fire Department's Crisis Response Team was recognized at the awards dinner, for their
distinguished service. He stated that members of the 60 member team have backgrounds in
behavior health, nursing, social work and other related areas that provide immediate crisis
intervention and referrals to victims, families and witnesses after a traumatic event. He
congratulated the Fire Department on their award. On a separate note, he reminded everyone to
watch children around water now that the weather was getting hotter.
Mayor Scruggs asked to comment on a personal note and thanked everyone for their thoughts,
well wishes, flowers and donations, in recognition of her mother, Mary Ann Palmer, who passed
away on May 2, 2009. She appreciates all their kindness and thoughtfulness.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:45 p.m.
,/
Pamela Hanna- City Clerk
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