HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 8/12/2009 APPROVED MINUTES
AVIATION ADVISORY COMMISSION
GLENDALE MUNICIPAL AIRPORT
6801 N. GLEN HARBOR BLVD.
GLENDALE AVIATION CONFERENCE ROOM
GLENDALE, AZ 85307
AUGUST 12,2009
7:00 P.M.
CALL TO ORDER
II. ROLL CALL
Present: Commission Chairman Carl Dietzman
Commission Vice Chairman Bill Scott
Commissioner Bill Kelly
Commissioner Marcio Moreno
Commissioner Ron Cohoe
Commissioner Bob Irons
Commissioner Carl Duggins
Attendees: Director, City Manager Relations Cathy Gorham
Airport Administrator Judy Skeen
Airport Crewleader Dick Klink
Airport Sr. Secretary Shary Smith
Airport Service Worker II Jim Gum
III. APPROVAL OF MINUTES
Commission Vice Chairman Scott made a motion to accept the minutes from the
May 9, 2009 meeting as presented. Commissioner Duggins seconded the motion
and the minutes were approved.
IV. BUSINESS FROM THE FLOOR
None
V. AIRPORT BUSINESS
1. Commission and Commissioner Roles
Chairman Dietzman requested that the Commissioners have an
opportunity to discuss what their roles are to the City and the airport. The
Commissioners received a copy of the Aviation Advisory Commission
Enabling Ordinance from the Municipal Code to review in advance of this
meeting. Chairman Dietzman read from Article III, from the Aviation
Advisory Commission Enabling Ordinance from the Municipal Code.
Vice Chairman Scott noted his concerns about under utilization of the
Commission related to airport activities and projects. He would like to
hear about projects and activities before they occur so that the
Commission can act in its advisory capacity and provide input.
Vice Chairman Scott also noted that the commission should create sub-
committees as necessary and make appointments to those subcommittees.
Vice Chairman Scott also had questions regarding cancellations of
Commission meetings and how the agendas are set. Ms. Gorham
answered the Commission's concerns on the procedure of how an agenda
is set, and why there could be a cancellation of a Commission meeting.
An agenda is drafted a couple of weeks before the next meeting by support
staff and staff liaison and sent for direction to Ms. Gorham and Chairman
Dietzman for input. The Commissioners may contact Ms. Skeen and ask
to have an item added for the next month's agenda under New Business.
A Commission meeting might be cancelled if there is not going to be a
quorum met, or if there are no items for discussion or action. The Airport
Administrator and the Chairman will decide if a cancellation is necessary.
If a meeting is to be cancelled, per city requirements, a cancellation notice
is sent out the Thursday before the next Commission meeting date and the
cancellation notice is posted by the City to the web site.
Vice Chairman Scott mentioned that some computer programs in the 2007
format cannot be opened by all Commissioners and requested airport staff
to begin saving documents in the 2003 format.
Commissioner Kelly inquired if the Luke Air Force Base representative,
as outlined in the ordinance, still receives an agenda of the Aviation
Advisory Commission each month but does not attend the Commission
meetings. Ms. Skeen answered that yes they do receive the monthly
agenda. Ms. Gorham answered that Luke chooses to not attend the
meetings, unless issues are directly related to Luke Air Force Base and the
Glendale airport.
Vice Chairman Scott mentioned that he had been at the airport and has
talked to pilots at the hangars previously and said that it would be
beneficial for other Commissioners to visit the airport and talk with
tenants, pilots and others. He said you will meet a lot of nice people and
can ask them if they have any issues for the Commission. Ms. Gorham
mentioned that this is a wonderful idea for the Commissioners to come to
the airport and visit with the stakeholders to get their input and any
questions or concerns that they might have that need to be addressed.
Ms. Skeen also mentioned to the Commissioners that they might be
interested in attending meetings of the Civil Air Patrol, Young Eagles and
the Pilots Association. Ms. Skeen also suggested to the Commissioners
that in November the airport crew leader would be holding an airport
safety meeting and they may want to attend.
Consensus was reached by Commissioners that they would like a more
active advisory role on airport issues. Commissioner Cohoe said that the
Commissioners are here to serve the city and airport and to see that
procedures and policies are followed. After much discussion Chairman
Dietzman suggested that a motion be made to continue this discussion at
the next meeting or a special workshop. The Commissioners agreed to
review draft bylaws that were created many years ago before the next
meeting.
Vice Chairman Scott made a motion to continue the discussion at a future
meeting or workshop. Commissioner Cohoe seconded the motion and it
was approved.
2. Dust Abatement Process
The Commissioners were asked to discuss the Dust Abatement Process
that the airport has with two grants, FAA and ADOT, for the purposes of
dust, weed, and erosion control of the runway and taxiway shoulders. The
City has two options for selecting a vendor to perform the work,
Cooperative Purchasing or issuing a formal request for bid or proposal.
After much discussion by the Commissioners concerning both options
and the products that would be used at the airport, it was decided that the
quicker way to proceed and most cost effective process would be the
Cooperative Purchasing option.
Vice Chairman Scott made a motion to recommend using the Cooperative
Purchasing Agreement for dust control services. Commissioner Duggins
seconded the motion and the Cooperative Purchasing method was
approved.
3. Airport Rules and Regulations
During the month of June a group of stakeholders, tenants, and interested
persons was formed for the purpose of reviewing the airport rules and
regulations that were last revised in 2004. Commissioner Cohoe
expressed interest in participating on this committee at the May retreat and
is representing the Aviation Advisory Commission in the early stages of
this initial review. The first meeting was held July 7th, at which time the
group decided to review Article 3, Fuel, Flammable Fluids, and Safety,
and to bring comments to the next meeting which is scheduled for
September 14 at 7:00 p.m. in the airport conference room. It is
recommended that the Commissioners review Article 3 and provide
Commissioner Cohoe with comments. Once all of the rules and
regulations have been reviewed by the stakeholder Ad Hoc Committee,
their recommendations in full will be brought to the Commission for
discussion, review, and formulation of a recommendation to City Council
on the rules and regulations committee. Commissioner Kelly asked who is
enforcing the airport rules and regulations and Ms. Skeen answered that
the airport staff enforces the rules and regulations at the airport and when
staff is out patrolling the area and should see something that needs to be
addressed they will do so. Commissioner Cohoe asked if any of the
Commissioners would like to attend the meetings or would they want
updates from him at Commission meetings. It was decided they would like
updates from Commissioner Cohoe but would provide input to him on a
regular basis. Commissioner Cohoe said he would send the
Commissioners the link to the draft rules and regulations. Vice Chairman
Scott asked about what could and could not be stored in hangars and
would this be defined. Commissioner Cohoe replied that this issue would
be discussed by the committee which includes Hangar Association
Presidents and other tenants that monitor what goes in the hangars.
VI. STAFF REPORTS/UPDATE (Discussion Only)
1. Ms. Skeen informed the Commissioners that tenant Air Safety Flight
Academy has given up two office suites in the terminal building, 206C,
and 206D. Chairman Dietzman asked if only aviation related business
could rent the offices or could non aviation tenants rent. Ms. Skeen
answered that it would be aviation tenants.
2. Blast fence issues to be put on future agenda.
3. The Control tower renovation is going well with cabinets and electricity
in. The sprinklers will be going in soon.
VII. NEW BUSINESS
1. None
VIII. NEXT MEETING TIME
The next meeting will be held at 7:00 p.m. in the second floor conference room of
the airport terminal building on Wednesday, September 9, 2009.
IX. COMMISSION COMMENTS AND SUGGESTIONS
1. Commissioner Cohoe asked the Commission for suggestions to attract
new business to the airport.
2. Commissioner Cohoe inquired if the Pilots Association could be asked to
attend the Commission meetings once a quarter by a special invite and ask
them if they have any concerns or issues that they would like to discuss at
the Commission meetings.
3. Commissioners to discuss hangar associations.
X. ADJOURNMENT
Commission Vice Chairman Scott made a motion to adjourn the meeting.
Commissioner Moreno seconded the motion and the meeting adjourned at 8:35
p.m.
The Aviation Advisory Commission Meeting Minutes of August 12, 2009 were
approved at the Commission Meeting of September 9, 2009.
Shary A. S
Glendale Municipal Airport
(623) 930-2188