Loading...
HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/26/2009 1P1 t GLEE MINUTES OF THE GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue May 26, 2009 7:00 p.m. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel D. Martinez and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 10 resolutions and 3 ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE MAY 12, 2009 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the May 12, 2009 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS, COMMISSIONS AND OTHER BODIES This is a request for City Council to approve the recommended appointments to the following boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Citizens Transportation Oversight Commission Dr. Daniel Smith Mayoral Appointment 05/26/2009 11/25/2010 Brent Ackzen Sahuaro Appointment 05/26/2009 03/25/2011 Community Development Advisory Committee Sharon Wixon Mayoral Appointment 05/26/2009 07/01/2011 1 Historic Preservation Commission Linda Sue Trumble Barrel Appointment 05/26/2009 04/13/2011 Mary Lou McNeill Mayoral Appointment 05/26/2009 04/14/2011 Judicial Selection Advisory Board Steven Keist Sahuaro Appointment 05/26/2009 04/23/2012 Parks & Recreation Advisory Commission Marissa Capleton (Teen) Barrel Reappointment 05/27/2009 05/27/2010 Pascal Tjahjo (Teen) Cholla Reappointment 05/27/2009 05/27/2010 Planning Commission William Shaffer Cactus Appointment 05/26/2009 03/25/2011 The recommendation is to make appointments to the boards, commissions and other bodies and administer the Oaths of Office. It was moved by Martinez, and seconded by Frate, to appoint Dr. Daniel Smith and Brent Ackzen to the Citizens Transportation Oversight Commission, Sharon Wixon to the Community Development Advisory Committee, Linda Sue Trumble and Mary Lou McNeill to the Historic Preservation Committee, Steven Keist to the Judicial Selection Advisory Board, Marissa Capleton and Pascal Tjahjo to the Parks & Recreation Advisory Commission, and William Shaffer to the Planning Commission for the terms as listed above. The motion carried unanimously. PROCLAMATIONS AND AWARDS 2009 RUTH BYRNE HISTORIC PRESERVATION AWARD This is a request for City Council to honor Nelda Crowell, Archivist for the Thunderbird School of Global Management, as the recipient of the 2009 Ruth Byrne Historic Preservation Award. The Ruth Byrne Award was initiated in 1996 to honor individuals and organizations for contributions to the preservation of Glendale's history and heritage. In 2009, the Historic Preservation Commission received nominations for five candidates with highly noteworthy contributions to Glendale's heritage. After careful review of each nomination, the Commission selected Nelda Crowell, Archivist for the Thunderbird School of Global Management, as the 2009 recipient. Along with her responsibilities as archivist for the school, Ms. Crowell has researched, collected, organized, and preserved documents that provide a historical timeline for Thunderbird Field, a community landmark, from when pilots trained there during World War II, to its present status as the Thunderbird School of Global Management. She has also been instrumental in conveying the story of Thunderbird Field to the public through projects such as the Arizona Memory Project (a collection of historic photographs) and the Glendale History Online Program. 2 The recommendation is to present the 2009 Ruth Byrne Historic Preservation Award to Nelda Crowell. Mayor Scruggs remarked on the many accomplishments Ms. Crowell has achieved and how freely she has given of herself to the City of Glendale in so many different capacities. She added that Ms. Crowell had truly made history. She asked Mr. Charles "Bud" Zomok, Chairperson of the Historic Preservation Commission, to say a few words. Mr. Zomok congratulated Ms. Crowell and spoke about the Ruth Byrne Historic Preservation Award. He stated the Ruth Byrne Award was started in 1996 to honor individuals who persevered and taught historic preservation. He mentioned the many projects in which Ms. Crowell is currently involved, as well as the books she has written on historic preservation at the Thunderbird School of Global Management. Ms. Crowell thanked the Mayor and Council for this great honor and in recognizing the importance of historic preservation. She also thanked the Commission for selecting her as the recipient of this honor. She stated this award also belongs to Thunderbird School of Global Management since it was the school's history that they have developed. She thanked Ms. Carol Hammond, Associated Vice President at Thunderbird School who nominated her. CONSENT AGENDA Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 8 and Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 9 through 18 by number and title. Lieberman requested that item#18 be heard separately. 1. LIQUOR LICENSE NO. 3-1234, NEXT COFFEE COMPANY This is a request for City Council to approve a new non-transferable Series 12 (Restaurant) license. Next Coffee Company is located at 19420 North 59'h Avenue, Suite J-700. The Arizona Department of Liquor Licenses and Control application (No.12077962) was submitted by Donald Frank Fenstermaker, Jr. The location of the establishment is 19420 North 596 Avenue, Suite J-700, and is located within the Cholla District. The property is zoned C-2 (General Commercial). The population density within a one-mile radius is 13,912. This Series 12 is a new license, operating without an interim permit, therefore, the approval of this license will increase the number of liquor licenses in the area by one. The number of liquor licenses within a one-mile radius is as listed below. 3 Type Quantity 06 Bar—All Liquor 3 07 Bar—Beer and Wine 1 09 Liquor Store—All Liquor 3 10 Liquor Store—Beer and Wine 2 12 Restaurant 14 Total 23 The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staffs recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. PROFESSIONAL SERVICES AGREEMENT WITH CHRISTMAS LIGHT DECORATORS This is a request for City Council authorizing the City Manager to enter into a Professional Services Agreement with Christmas Light Decorators for the design, installation, maintenance and removal of the city's annual Glendale Glitters holiday light display in downtown Glendale. The Glendale Glitters holiday light display supports the City Council strategic goal of one community with a vibrant city center by enhancing the economic vitality of downtown Glendale and attracting visitors to the area. Since the Marketing/Communications Department developed Glendale Glitters in 1994, the downtown light display and related holiday events have attracted hundreds of thousands of first- time and repeat visitors to the city's historic downtown. Glendale Glitters, which has grown to be the largest free holiday light display in Arizona, is best known for its series of related festivals that are held in conjunction with the light display. In 1994, Glendale Glitters Spectacular Weekend was started. Due to the success of this opening- night festival, which marks the first night the light display is turned on - December holiday weekend events were added in 1996 to continue supporting downtown economic development and tourism activities during the busiest retail shopping month of the year. Currently, festivals are produced by the city's Office of Special Events in November, December and January as part of the Glendale Glitters event series. More than 250,000 people now visit downtown Glendale annually during these three months as a direct result of the family-friendly festivals. This does not include the hundreds of people who visit downtown nightly during the holiday season to see the Glendale Glitters light display. Research shows that more than 60 percent of these visitors live in other parts of the Valley or are 4 visiting from out of state. This blend of residents and visitors that Glendale's holiday light display attracts helps create the critical mass that downtowns need to keep area restaurants and retail stores viable. Due to the existing contract expiring, a Request for Proposals was issued for the order, delivery, installation and removal of holiday lights and decorations with specific evaluation factors including: capabilities of firm and staff, experience of the company, creative design approach, references and cost. Three offers were received and evaluated by city staff from Parks & Recreation, Specials Events and Tourism departments. It was determined that Christmas Light Decorators offered the most responsive, responsible proposal. The proposal is approximately $20,000 less than what the city has been paying over the last couple years for the same number of lights and coverage area. The proposal also covers the cost of installing, decorating and removing the Christmas tree in the Downtown Plaza. If approved, the initial term shall be for one year and not exceed $152,000. Subject to budget appropriation the agreement may be extended for five additional years in one-year increments with any annual compensation increases not exceeding the consumer price index. The last action occurred when Council awarded RFP 04-21 to Christmas Light Decorators on June 22, 2004. Since 1994, the Glendale Glitters holiday light display has been a meaningful event for Glendale residents and has generated positive economic impacts to the city and downtown business community, enhanced the city's image and instilled community pride among residents. In addition to the economic impact, Glendale Glitters garners Valley and statewide recognition for the city. The award of this professional services agreement will enable the city to continue the Glendale Glitters holiday light display that has become an annual tradition for Glendale residents and attracts hundreds of thousands of visitors, shoppers and citizens annually to historic downtown. Ongoing funds are available in the Marketing/Communications Department's Operating Budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $152,000 Account Name, Fund,Account and Line Item Number: Glitters Lights, Account No. 1870-14326-518200 The recommendation is to authorize the City Manager to enter into a Professional Services Agreement with Christmas Light Decorators, subject to budget appropriation, for the design, installation, maintenance and removal of the city's annual Glendale Glitters downtown holiday light display for an initial one year term in the amount of$152,000. 3. FY 2009-10 PERFORMING ARTS GRANTS 5 This item was removed from the agenda and not considered. 4. CONSTRUCTION CONTRACT FOR SECURITY FENCE This is a request for City Council to award the bid and authorize the City Manager to enter into the contract with Associated Fence of Glendale, LLC, for installation of a security fence at the Pyramid Peak Water Treatment Plant. One of Council's strategic goals is high quality service for citizens. This contract will allow the city to continue to provide water services to its citizens by maintaining the security of the Pyramid Peak Water Treatment Plant. Central Arizona Project (CAP) representatives have notified the city that a portion of the Pyramid Peak Water Treatment Plant (PPWTP) security fence is on CAP property in three different locations. When the PPWTP was initially constructed, the plant's security fence was tied into the existing CAP security fence. The city has been using the CAP's fence as the plant's perimeter security fence along the section adjacent to the CAP canal. In order to widen the National Recreation Trail, the CAP requested that a five-foot easement be granted. The new security fence will be set five feet back from the property line. In exchange, the CAP has agreed to maintain this area. This easement will be brought before Council at a future date under a separate Council Communication, which will be prepared by Engineering. The Engineering Department issued an Invitation for Bids and seven offers were received on April 16, 2009. Associated Fence of Glendale, Inc. was the lowest responsive, responsible bidder. Funds are available in the FY2008-09 Capital Improvement Plan. The maintenance costs associated with this contract are minimal and will be absorbed by the Utilities Department operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $74,799 Account Name, Fund,Account and Line Item Number: Water System Security, Account No. 2400-61023-550800 The recommendation is to award the bid and authorize the City Manager to enter into the contract with Associated Fence of Glendale, LLC, for installation of a security fence at the Pyramid Peak Water Treatment Plant, in an amount not to exceed $74,799. 5. BLOWER SYSTEM REPAIRS AND UPGRADES—ARROWHEAD RANCH WATER RECLAMATION FACILITY 6 This is a request for City Council to authorize Turblex, Inc to complete the repairs and upgrades of the blower system at the Arrowhead Ranch Water Reclamation Facility. This project is consistent with the Council goal of providing high quality service for Glendale residents by continuing to produce high quality effluent water at the Arrowhead Ranch Water Reclamation Facility(ARWRF). On March 19, 2009, one of the blowers at the ARWRF overheated and burned the blower inlet filters. Extensive heat damage was found by Turblex, Inc. technicians called to the facility to inspect the unit. The current system is not under warranty. Due to the critical nature of this component, preliminary repairs have been performed by Turblex, Inc. and additional repairs are necessary to complete restoration of the blower system. Blowers and diffusers are used to provide air into the wastewater treatment process and air injection is critical for regulatory compliance and the success of the reclamation process. Currently the blowers are operated by an unreliable control panel which slows recovery during electrical outage situations. The purchase and installation of a Master Control Panel from Turblex, Inc., will upgrade the system and improve operational reliability and automatic recovery during failures. This more energy-efficient control system was not available when the blowers were first installed. Turblex, Inc. is a sole source provider as it is the only factory- authorized service center and distributor in North America for these blower components. Funds are available in the FY 2008-09 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $96,349 Account Name, Fund,Account and Line Item Number: Arrowhead Water Reclamation Facility Improvements, Account No. 2360-60007-551200 The recommendation is to authorize Turblex, Inc to complete the repairs and upgrades of the blower system at the Arrowhead Ranch Water Reclamation Facility in an amount not to exceed $96,349. 6. AWARD OF PROPOSAL 09-03, WATER QUALITY LABORATORY INSTRUMENT This is a request for City Council to authorize the purchase of a replacement Gas Chromatograph Mass Spectrometer (GCMS) water quality instrument for the Water Quality Laboratory. The replacement water quality laboratory instrument will assist the city in maintaining high quality drinking water service for the citizens. The instrument will be used to help ensure compliance with water quality standards. The water quality tests performed on this instrument will be used to assist water treatment plant process operations staff in fine tuning treatment plant operations and to ensure compliance with water quality standards. This item will replace existing equipment that is approximately seven years old. The current water quality testing instrument needs replacement due to age, frequency of maintenance and repairs, and difficulty in obtaining replacement parts. Three proposals were received in response to the city's request for proposal 09-03, for the purchase of water quality testing instrument to replace the older instrument, A committee consisting of two staff members from the city's water quality laboratory, an analyst from the city of Mesa's water quality laboratory, and an analyst from the city of Scottsdale's water quality laboratory reviewed the offers received. Specific evaluation factors included: compliance with specifications, customer support, references and overall cost. The offer scored highest by the committee was submitted by Agilent Technologies Inc. The instrument will be used to regularly monitor and ensure the safety and high quality of the city's drinking water. In addition, the instrument could be used for compliance monitoring purposes for the Safe Drinking Water Act. Funding is available in the FY 2009 Capital Improvement Plan. There are no additional operational and maintenance costs associated with this instrument. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $102,677.22 Account Name, Fund,Account and Line Item Number: Water Quality Instruments Account No. 2360-60001-551400 The recommendation is to award proposal 09-03 to Agilent Technologies Inc. and authorize the purchase of the water quality testing instrument in the amount $102,677.22 taxes included. 7. NORTHERN AVENUE STORM DRAIN, 47th TO 63RD AVENUES This is a request for City Council to award a Guaranteed Maximum Price (GMP) construction contract with Sundt Construction for the construction of a storm drain in Northern Avenue between 47th and 63rd avenues, and the construction of a waterline in Northern Avenue between 51st and 63rd avenues. One of Council's strategic goals is high quality service for citizens. This contract will allow the city to improve the drainage along Northern Avenue and the adjoining neighborhoods. This project will also construct a waterline to supply raw water to the Oasis Water Treatment Facility that will be treated and delivered back to the neighborhood as clean drinking water. 8 This section of the Northern Avenue storm drain (47th to 63rd avenues) will intercept the storm water between Olive and Northern avenues. This project will improve the drainage along Northern Avenue and the adjoining neighborhoods as far south as Glendale Avenue. Additionally, a raw water line needed to convey raw water from city wells to the Zone 4 Ground Water Treatment Plant, will be constructed in Northern Avenue, from 51st to 63`1 avenues along with the storm drain installation. The construction is projected to start in June of 2009 and will take approximately twelve months to complete. A project website is being established to inform the public and help minimize traffic impacts. Sundt Construction, Inc. and the city have been coordinating traffic control. A Request for Qualifications was sent out to contracting firms in February 2008, to which four responses were received. A selection committee, made up of staff from Engineering and an executive from a construction firm, selected Sundt Construction, Inc. as the best qualified firm to perform the required services. On April 14, 2009, Council approved an intergovernmental agreement with the Flood Control District of Maricopa County for their participation in 50% of the storm drain construction costs. On June 10, 2008, Council approved a construction manager at risk design phase services agreement with Sundt Construction, and a professional services agreement with Stantec Consulting Inc., for the addition of a raw waterline in Northern Avenue. On March 28, 2006, Council approved a contract with Stantec Consulting, Inc. for the design of a storm drain system in Northern Avenue, from 47`h to 63rd avenues. This project will improve the street drainage in the neighborhood surrounding this project. Also the construction of the water line will enable the city to provide supplement water resources to serve its residents. Funds for the construction of this project are available in the FY 2008-09 and 2009-10 Capital Improvement Plan. There are no operating costs associated with this project once it is completed. The GMP cost for the construction of the storm drain is $13,934,520 with Flood Control District paying 50% of the cost ($6,967,260) and the city paying 50% ($6,967,260). The City will also construct the waterline at a cost of$1,891,200, with the funding being provided solely by the city. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $15,825,720 Account Name, Fund,Account and Line Item Number: Zone 4 Groundwater Treatment Plant, Account No. 2400-61036-550800 $1,891,200 Northern Ave. Storm Drain; 47`h Ave. —63`d Ave., Account No. 2180-79008-550800 $13,934,520 9 The recommendation is to award the Guaranteed Maximum Price construction contract to Sundt Construction for an amount not to exceed $15,825,720. 8. PROFESSIONAL SERVICES AGREEMENT- GLENDALE AREA DRAINAGE/STORM WATER MASTER PLAN This is a request for City Council authorizing that City Manager to enter into a Professional Services Agreement with Kimley— Horn and Associates to provide data collection and analysis services for the update to the Glendale Area Drainage/Storm Water Master Plan Study. The current master plan is more than 20 years old and needs to be updated to include modifications made to the plan since it was adopted and to account for any land use changes that would affect the volume of storm runoff. The Flood Control District of Maricopa County will participate in the cost of the study. Two of the strategic goals for Council are to provide one community with strong neighborhoods and provide a high quality of service to citizens. This project will assess the drainage capacity of the existing drainage system and current storm water flows in light of improvements to the system in the past two decades. The study will aid in reprioritizing recommended drainage projects. The Storm Water Master Plan prepared by Camp Dresser & McKee, Inc. was adopted by the city in 1986. In 1987 this plan was modified by the Glendale-Peoria Area Drainage Master Plan. The plan was also modified in 1997 by the FCDMC's Maryvale Area Drainage Master Plan which covers the area between the Interstate 10, Arizona Canal Diversion Channel, Interstate 17 and the Agua Fria River. A Request for Letters of Interest was sent out to consulting firms in January 2009. A panel of three representatives from city staff and an Engineer from the Flood Control District selected five candidates to receive Requests for Proposals in February 2009. Kimley-Horn and Associates was selected as the best qualified firm to provide the services required. On April 14, 2009, Council approved an Intergovernmental Agreement with the Flood Control District of Maricopa County to participate in the cost of the Glendale Area Drainage/Storm Water Master Plan Study. This project will update the storm water drainage flow data in light of the many improvements to the city's drainage system and then to recommend and prioritize projects addressing flooding in the remaining areas of the city. The total study cost is $1,241,448. Per the IGA, the Flood Control District of Maricopa County upon approval of the IGA, will remit a payment to the City of Glendale in the amount $304,500, an additional $304,500 will be remitted upon completion of the study. The remittances will be to deposited in the Flood Control Construction Plan (2180). Funds for the total cost of the study are available in the FY2008-09 Capital Improvement Plan. There are no operating costs associated with this project once it is completed. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $1,241,448 Account Name, Fund, Account and Line Item Number: Glendale Area Drainage Master Plan, Account No. 2180-79010-551200 The recommendation is to authorize the City Manager to enter into a Professional Services Agreement with Kimley — Horn and Associates in an amount not to exceed $1,241,448 for the Glendale Area Drainage Master Plan. CONSENT RESOLUTIONS 9. REVISED INTERGOVERNMENTAL AGREEMENT—GLENDALE AREA DRAINAGE/STORM WATER MASTER PLAN During the April 14, 2009 Council Meeting, the Mayor and Council approved an Intergovernmental Agreement (IGA) with The Flood Control District of Maricopa County (FCDMC) to participate in the cost of the Glendale Area Drainage/Storm Water Master Plan Study. Subsequent to this action, the County's Legal Department initiated minor changes that now require re-approval of the IGA. This is, therefore, a request for City Council to approve a revised Intergovernmental Agreement with The Flood Control District of Maricopa County. Two of the strategic goals for Council are to provide one community with strong neighborhoods and provide a high quality of service to citizens. This study will assess the drainage capacity of the existing drainage system and current storm water flows. The specific changes to the IGA include substituting FCDMC's standard language regarding the immigration law compliance and prohibitions, and terms of the agreement amount. Council approved the original IGA with the FCDMC on April 14, 2009. The County's Legal Department subsequently initiated minor changes that now require the re-approval of the IGA. This study will recommend and prioritize future projects to improve drainage in the form of reduced street and neighborhood flooding, improved traffic flow during storms, and reduced damage to city streets. The total study cost is $1,241,448. Per the IGA, the FCDMC upon approval of the IGA, will remit a payment to the City of Glendale in the amount $304,500, an additional $304,500 will be remitted upon completion of the study, for a total remittance of$609,000. A provision of the IGA allows both the city and FCDMC to increase the amount of the IGA through mutual agreement. The remittances will be deposited to the Flood Control Construction Plan (2180). 11 Funds for the total cost of the study are available in the FY2008-09 Capital Improvement Plan. There are no operating costs associated with this project once it is completed. The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a revised Intergovernmental Agreement with the Flood Control District of Maricopa County to fund the Glendale Area Drainage/ Storm Water Master Plan Study. Resolution No.4260 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE FLOOD CONTROL DISTRICT OF MARICOPA COUNTY FOR THE GLENDALE AREA DRAINAGE / STORM WATER MASTER PLAN. 10. ACQUISITION OF RIGHT-OF-WAY FOR GRAND AVENUE IMPROVEMENTS This is a request for City Council to adopt a resolution approving the purchase of frontage property along Grand Avenue from the Northern Chemical Company, and to compensate the owner for site mitigation measures for a total amount not to exceed $361,473. One of Council's goals is a city with high quality services for citizens. Improving and providing transportation options within the City of Glendale will assist in achieving this goal. One community with a vibrant city center is another Council goal that will be achieved by improving the appearance of Grand Avenue for visitors to downtown Glendale. The Glendale Grand Design Concept Study and the Maricopa Association of Government's (MAG) Grand Major Investment Study (MIS), Phase II, recommended street improvements and right-of-way acquisitions for access control and beautification improvements along Grand Avenue. Both Glendale and Arizona Department of Transportation (ADOT) funds are programmed to improve access control and beautify Grand Avenue as per the Intergovernmental Agreement. Glendale funds are focused on securing right-of-way and ADOT funds will be used for design and construction. ADOT improvements in this area include: a second left turn lane to Myrtle, right turn lane for business access, new sidewalk, undergrounding utilities, and landscaping. The frontage property along Grand Avenue to be purchased is 8,626 square feet, for a total cost of$77,634. The site mitigation measures to be constructed by the owner, and compensated by the city in the amount of$283,839, include: 30 new parking spaces to replace existing parking spaces lost due to the right-of-way acquisition, landscape replacement, drainage control, and a replacement wall. The total cost to the city is $361,473. The property to be acquired for Grand Avenue improvements is described below: 6110 NW Grand Avenue 12 Northern Chemical Company, owners of property located at the northeast corner of Grand Avenue and 61 s'Avenue, will sell approximately 8,626 square feet of property. On October 9, 2007, Council approved the preparation of a Design Concept Report by DMJM Harris for Grand Avenue between 43`d and 71savenues in the amount of$1,265,113. At this meeting, Council also authorized an Intergovernmental Agreement with ADOT to compensate the city for the preparation of this report. The proposed improvements on Grand Avenue will help improve traffic flow, improve street lighting, and improve the appearance of Grand Avenue, including landscaping, sign upgrades, sidewalks, and the under-grounding of utilities. The proposed improvements on Grand Avenue have been presented at various public meetings including; the GO Transportation Program annual meetings, and a MAG meeting on the draft Grand Avenue MIS, Phase II Report. There were no written comments received from the public at these meetings. Funds are available in the FY 2008-2009 Capital Improvement Plan. There are no operating costs associated with this project once it is completed. The seller will be responsible for maintenance of landscaping and irrigation for this property. Grants Capital Expense One-Time Cost Budgeted - Unbudgeted Total X X $361,473 Account Name, Fund,Account and Line Item Number: Grand Ave Access Enhancements, Account No. 2210-65007-550400 The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute all documents necessary to authorize the purchase of frontage property along Grand Avenue from the Northern Chemical Company, and to compensate the owner for site mitigation measures for a total amount not to exceed $361,473. Resolution No.4261 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO ACQUIRE CERTAIN REAL PROPERTY LOCATED AT 6110 NW GRAND AVENUE IN GLENDALE, MARICOPA COUNTY, ARIZONA, FOR GRAND AVENUE IMPROVEMENTS AS PART OF THE GLENDALE ONBOARD TRANSPORTATION PROGRAM; AND DIRECTING THE EXECUTION OF THE REAL PROPERTY PURCHASE AND SALES AGREEMENT AND ANY OTHER DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASE. 11. ARIZONA DEPARTMENT OF TRANSPORTATION—AERONAUTICS DIVISION GRANT 13 This is a request for City Council to adopt a resolution authorizing the City Manager to accept a grant award from the Arizona Department of Transportation (ADOT), Aeronautics Division, totaling $3,255. This grant will help fund the improvements to the safety areas of the runway and taxiway shoulders. Improving airport safety areas addresses the Council goals of creating a city with high quality service for citizens and one community focused on public safety for citizens and visitors. This improvement grant will provide funding for stabilization of the runway and taxiway shoulders through erosion, dust, and weed control measures in the runway and taxiway safety areas. The product to be .used for the dust and weed control is environmentally safe and a recognized product used by other airports. On March 10, 2009, Council approved a Federal Aviation Administration grant in the Airport Improvement Program for$123,693 for the improvements to the runway and taxiway shoulders. Stabilizing the runway and taxiway shoulders improves the safety of aircraft landing, take-off, and taxiing. The total cost of the improvements for the project is $130,203. Federal funds in the amount of $123,693 are already available through a FAA grant. The ADOT grant will fund $3,255, reducing the city's remaining portion of the match from $6,510 to $3,255. Funds are available for the city match in the FY 2009 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $3,255 Account Name, Fund,Account and Line Item Number: Airport-Runway-Taxiway Shoulder, Account No. 2210-65077-550800 The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City Manager to accept the grant funds in the amount of$3,255 from the Arizona Department of Transportation,Aviation Division. Resolution No. 4262 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING A GRANT OFFER IN THE AMOUNT OF $3,255 FROM THE ARIZONA DEPARTMENT OF TRANSPORTATION, AERONAUTICAL DIVISION, FOR IMPROVEMENTS AT THE GLENDALE MUNICIPAL AIRPORT. 12. ACCEPTANCE OF DEPARTMENT OF JUSTICE COPS TECHNOLOGY GRANT FOR INFRASTRUCTURE PROTECTION EQUIPMENT 14 This is a request for City Council to adopt a resolution authorizing the City Manager to accept a grant award from the Department of Justice Community Oriented Policing Services (COPS) grant award in an amount of$350,738. This grant supports Council's goal of one community focused on public safety for citizens and visitors. This grant will be used to fund a wireless broadband local area network, and associated control systems capable of supporting critical infrastructure protection equipment. This system will enable the city to enhance the crime prevention and critical infrastructure protection strategies. On January 27, 2009, Council authorized acceptance of Department of Justice COPS Technology Grant for in-car video. The wireless broadband local area network will support to existing crime prevention and crime control tool and will provide additional support for the new in-car video project. There is no financial match requested for this funding. This is one-time funding by the Department of Justice. On-going costs are not expected to occur until 2013 due to support agreements purchased as part of the overall project and funded by the grant. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $350,738 Account Name, Fund.Account and Line Item Number: A specific project account will be established in Fund 1840, the city's grant fund, once the grant agreements are formally executed. The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City Manager to accept the COPS Technology grant award in an amount of$350,738. Resolution No. 4263 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE APPLICATION AND ACCEPTING THE GRANT OFFER IN THE AMOUNT OF$350,738 FROM THE U.S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES FOR THE TECHNOLOGY VIDEO SURVEILLANCE PROJECT BY THE GLENDALE POLICE DEPARTMENT. 13. ACCEPTANCE OF STOP VIOLENCE AGAINST WOMEN GRANT FROM THE GOVERNOR'S OFFICER FOR CHILDREN, YOUTH AND FAMILIES This is a request for City Council to adopt a resolution authorizing the City Manager to accept STOP Violence Against Women grant funds in the amount of$41,400 the Arizona Governor's Office for Children, Youth, and Families. 15 This grant meets Council's goal by providing high quality services for citizens by improving response to victims of domestic violence through collaborative, multi-disciplinary training which will be provided with support from STOP grant funding. Funding from this grant will be used to offer two statewide Domestic Violence Prevention Training Summits. Both large-scale training efforts will be developed to attract participants from a variety of disciplines including law enforcement officers,judges, court personnel, prosecutors, victim advocates, and related community agencies. The first training event will be a satellite broadcast presented through the Education Services Division of the Arizona Supreme Court. The second event will be a face-to-face one-day training conference held at the Glendale Civic Center. It is the position of the Glendale Police Department, and our partners, that a multi-disciplinary collaboration is critical to successfully address the negative impact of domestic violence on our community and that these training summits will provide both education and bridging opportunities for future multi-disciplinary collaborations. This grant is for the 2009 calendar year, but has the potential to renew for two additional consecutive years. There is no financial match required for this grant. The 25% match of in-kind contributions has overwhelming been met by the commitment of personnel in time and efforts toward planning and curriculum development by members of the Glendale Police Department, Glendale City Court, and Education Services Division of the Arizona Supreme Court. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $41,400 Account Name, Fund,Account and Line Item Number: STOP Violence Against Women, Acct. No. 1840-33127 The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City Manager to accept STOP Violence Against Women grant funds in the amount of$41,400 the Arizona Governor's Office for Children, Youth, and Families. Resolution No. 4264 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE "STOP VIOLENCE AGAINST WOMEN" GRANT OFFER IN THE AMOUNT OF $41,400 FROM THE ARIZONA GOVERNOR'S OFFICE FOR CHILDREN, YOUTH AND FAMILIES BY THE GLENDALE POLICE DEPARTMENT. 14. INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA SUPREME COURT. ADMINISTRATIVE OFFICE OF THE COURTS, FOR TRAINING 16 This is a request for City Council to adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Supreme Court, Administrative Office of the Courts, to participate in a training summit offered to law enforcement employees who assist victims of domestic violence. This training was made possible by funding received through the STOP Violence Against Women Grant received through the Arizona Governor's Office for Children, Youth, and Families, which precedes this item on tonight's agenda. This intergovernmental agreement meets Council's goal of providing high quality services for citizens by improving the response to victims of domestic violence through collaborative, multi- disciplinary training. The Administrative Office of the Courts (AOC) will be assisting the Glendale Police Department in hosting a Domestic Violence Prevention Training Summit. This training event will be a satellite broadcast presented through the Education Services Division of the AOC. This intergovernmental agreement allows the AOC to broadcast the event. This training was made possible by funding received through the STOP Violence Against Women Grant received through the Arizona Governor's Office for Children, Youth, and Families. It is the position of the Department that a multi-disciplinary collaboration is critical to successfully address the negative impact of domestic violence on our community. This training summit will provide both education and bridging opportunities for agencies in our community to work together to address the issues of domestic violence. Funding is available through the STOP Violence Against Women Grant awarded to the city by the Governor's Office for Children, Youth and Families, which was the previous item. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $26,950 Account Name, Fund,Account and Line Item Number: STOP Violence Against Women, Acct. No. 1840-33127 The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Supreme Court, Administrative Office of the Courts, to participate in a training summit offered to law enforcement employees who assist victims of domestic violence. Resolution No. 4265 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA SUPREME COURT, ADMINISTRATIVE OFFICE OF THE COURTS, FOR THE GLENDALE POLICE 17 DEPARTMENT TO PARTICIPATE IN RESPONSE TRAINING FOR VICTIMS OF DOMESTIC VIOLENCE. 15. INDUSTRIAL COMMISSION OF ARIZONA WORKERS' COMPENSATION EXEMPTION This is a request for City Council to adopt a resolution requesting exemption from the requirement by the Industrial Commission of Arizona to post security for the City of Glendale's self-insured workers' compensation claims. This has been an annual request of the City Council since 2005. One of the Council's strategic goals is a city that is fiscally sound. Maintaining sufficient funding to cover actuarial liabilities provides financial stability to meet current and future workers' compensation claim obligations. The Industrial Commission of Arizona requires self-insured employers to annually post financial security for claim liabilities. The Industrial Commission revised rules in March 2005 to exempt public entities from posting financial security, provided a certified statement signed by the governing body is provided annually to the Industrial Commission prior to July 1st each year. The certified statement must state funds are sufficient to pay liabilities for workers' compensation claims. The Council adopted Resolution No. 4154 on May 27, 2008. By adopting the resolution the city avoids providing a letter of credit to the Industrial Commission. The annual cost for a letter of credit would exceed $15,000. The recommendation is to waive reading beyond the title and adopt a resolution requesting exemption from the requirement by the Industrial Commission of Arizona to post security for the City of Glendale's self-insured workers' compensation claims. Resolution No. 4266 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REQUESTING EXEMPTION FROM THE REQUIREMENT BY THE INDUSTRIAL COMMISSION OF ARIZONA TO POST SECURITY FOR THE CITY OF GLENDALE'S SELF-INSURED WORKERS COMPENSATION CLAIMS. 16. PROPERTY ACQUISITION AT 79th AVENUE AND UNION HILLS DRIVE This is a request for City Council to adopt a resolution approving the acquisition of 1.46 acres of land located at 79th Avenue and Union Hills Drive from Abart Properties V LLC; and request approval to transfer water/sewer contingency appropriation authority and funds to fund this new capital improvement project. This property is being purchased for a future well site to better serve the city's growing water demand. One of Council's strategic goals is to provide high quality services for citizens. The purchase of this property will help ensure the city has adequate water supply for its customers. 18 The property owner, Abart Properties V LLC, has expressed an interest in selling 1.46 acres on the southeast corner of 79`h Avenue and Union Hills Drive for a future well site. The property has been appraised at $620,000. This property will be used for a future potable water well and associated wellhead treatment facilities. The purchase of this property for a well site will ensure future groundwater supply needed to serve citizens in the area. Funds are available in the FY 2008-09 Utilities Contingency Fund. There are no operating costs associated with this purchase. The purchase price of the property is $620,000 plus property taxes, brokerage fee, and closing costs. This transaction will require the transfer of contingency appropriation authority and funds in the amount of$640,000 for the costs named above from the FY 2008-09 water/sewer contingency funds. This will result in a reduction of water/sewer fund contingency appropriation authority and fund balance. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $640,000 Account Name, Fund,Account and Line Item Number: Fund 2360 Contingency, Account No. 2360-11904-510200 A new project number will be created in Fund 2400 of the CIP The recommendation is to waive reading beyond the title and adopt a resolution approving the acquisition of 1.46 acres of land located at 79th Avenue and Union Hills Drive from Abart Properties V LLC, in the amount of$620,000 plus property taxes, brokerage fee, and closing costs in an amount not to exceed $640,000; and, authorize the transfer of $640,000 in water/sewer contingency appropriation authority and funds. Resolution No. 4267 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO ACQUIRE CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF 79TH AVENUE AND UNION HILLS DRIVE IN GLENDALE, MARICOPA COUNTY, ARIZONA, FOR A FUTURE WELL SITE; AND DIRECTING THE EXECUTION OF THE REAL PROPERTY PURCHASE AND SALES AGREEMENT AND ANY OTHER DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASE. 17. FY 2009-10 COUNCIL S 17tATEGIC GOALS AND KEY OBJECTIVES This is a request for City Council to adopt a resolution approving the FY 2009-10 Council Strategic Goals and key Objectives as discussed and developed at the December 3, 2008 City Council Goal Review and Strategic Planning Retreat. 19 Council develops a broad, common vision for the future of the City of Glendale and sets goals and objectives to provide staff direction and focus for the immediate future. City services, both on-going and those to be implemented, will reflect Council's strategic goals and key objectives. On December 3, 2008 Council participated in a Goal Review and Strategic Planning Retreat at which they conducted both a review of the current strategic goals and objectives adopted by Council on March 25, 2008 and a discussion on the city's future. This annual review and discussion provided the general direction and foundation for developing the proposed strategic goals and objectives to be adopted by Council. The seven strategic goals re-emphasize Council's commitments. Public awareness of the adopted Council Strategic Goals and Key Objectives document is promoted through the publication on the city's website and in its key financial documents such as the budget book. When Council conducts business at its meetings or is presented with information at workshops, staff provides written information that informs the Council and the public on the relativity of the information to the Council's adopted strategic goals and key objectives. The recommendation is to waive reading beyond the title and adopt a resolution approving the FY 2009-10 Council Strategic Goals and Key Objectives of the Glendale City Council. Resolution No. 4268 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE STRATEGIC GOALS AND KEY OBJECTIVES OF THE GLENDALE CITY COUNCIL. It was moved by Frate and seconded by Knaack, to approve the recommended actions on Consent Agenda Item Nos. 1 and 2 and 4 through 17, including the approval and adoption of Resolution No. 4260 New Series, Resolution No. 4261 New Series, Resolution No. 4262 New Series, Resolution No. 4263 New Series, Resolution No. 4264 New Series, Resolution No. 4265 New Series, Resolution No. 4266 New Series, Resolution No. 4267 New Series, and Resolution No. 4268 New Series; and to forward Liquor License Application No. 3-1234 for Next Coffee Company to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. 18. CITY COUNCIL GUIDELINES Mr. Dick Bowers, R A Bowers and Associates, presented this item. At the request of the City Council, the Council Guidelines is presented for adoption by resolution. 20 At the March 10, 2009 Council Meeting, a final document for consent resolution was reviewed by the City Council and further comments were offered for inclusion in this document by the City Council. At the March 3, 2009 Council Workshop, a document incorporating the recommended changes from the City Council of January 6, 2009 was presented by Richard Bowers. At the January 6, 2009 Council Workshop the City Council was presented with a draft document by Richard Bowers, merging all prior council guideline documents and continuing a dialogue on Council Guidelines. At the September 9, 2008 Council Workshop, pursuant to City Council direction, Richard Bowers facilitated a dialogue on Council Guidelines. The recommendation is to waive reading beyond the title and adopt a resolution adopting the City Council Guidelines. Mr. Bowers explained the recommended changes. He indicated they had made changes to the word "Councilmember"to be consistent throughout the document. Additionally on page 3, they had made the change specifically that the Mayor is not included in the Councilmember budget expenses and that each Councilmember elected from a district receives $18,000 in each budget year. Mayor Scruggs asked Mr. Bowers if he had met with each Councilmember individually, as was the direction given several months ago. This was to determine if they had any additions or recommendations to include in the document. Mr. Bowers indicated he met with each Councilmember over several points of concerns that had been brought up. He explained the solutions that would be applied and found satisfaction across the board with the solutions offered. He noted there were still some individual concerns with some components; however, those points were not consistent with the direction given at the workshop and the construction of the document. Councilmember Lieberman stated he had brought up the issue of seniority, which was not included in the document. He explained he did not know of another governing body that was not ruled by seniority. However, he wanted to thank Mr. Bowers for his great job on the document. He noted he especially liked the glossary, which describes quite well the positions of the Mayor and Council. Nevertheless, without including the word "seniority", it was impossible for him to believe this serves the purpose of the residents of the City of Glendale. Therefore, he will not be voting in favor of it. Vice Mayor Martinez thanked Mr. Bowers for his work on this project which brings clarity to the guidelines. He stated it had been a long time coming and it had been a long process. He remarked he was grateful to have a document that will serve this Council well, as well as future Councils. Additionally, this document clarifies the city travel policy which follows IRS guidelines. 21 Resolution No. 4269 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE "GLENDALE, AZ CITY COUNCIL GUIDELINES." It was moved by Knaack, and seconded by Frate, to pass, adopt and approve Resolution No. 4269 New Series, approving and adopting the City Council Guidelines. The motion carried with Lieberman and Clark voting nay. ORDINANCES 19. LANDSCAPING EASEMENT AT 79ru AVENUE AND UNION HILLS DRIVE Larry Broyles, P.E., City Engineer, presented this item. This is a request for City Council to adopt an ordinance granting a landscaping easement in perpetuity to Abart Properties V, LLC., for property located at the southeast corner of 79th Avenue and Union Hills Drive. This property is being purchased for a future well site to better serve the city's growing water demand. One of Council's strategic goals is to provide high quality services for citizens. The purchase of this property will help ensure the city has adequate water supply for its customers. The property owner, Abart Properties V, LLC (Abart) has expressed an interest in selling 1.46 acres on the southeast corner of 79th Avenue and Union Hills Drive for a future potable water well and associated wellhead treatment facilities. In addition, Abart has agreed to enter into an Agreement for Landscaping Easement in Perpetuity with the city. Under this agreement, Abart will maintain the current extent of landscaping on the property at its own expense, including the removal and replacement of vegetation and plants. The recommendation is to waive reading beyond the title and adopt an ordinance granting a landscaping easement in perpetuity to Abart Properties V LLC, for the property located at the southeast corner of 79th Avenue and Union Hills Drive. Ordinance No. 2683 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR A LANDSCAPING EASEMENT WITH ABART PROPERTIES V LLC FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF 79T1 AVENUE AND UNION HILLS DRIVE IN GLENDALE, ARIZONA; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Frate, and seconded by Knaack, to approve Ordinance No. 2683 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 22 20. ARIZONA PUBLIC SERVICE COMPANY UTILITY EASEMENT: GLENDALE MUNICIPAL LANDFILL Stuart Kent, Field Operations Director, presented this item. This is a request for the City Council to adopt an ordinance granting a utility easement for electrical power facilities in favor of Arizona Public Service Company. The purpose of the easement is to provide electrical service for a landfill gas-to-energy plant. Both the easement and energy plant will be located on city-owned land within the confines of the Glendale Municipal Landfill property. This easement supports the Council goal of a city with high quality services for citizens; adoption of an ordinance for the easement allows for an environmentally and economically sound landfill energy project to be constructed utilizing a public-private partnership. As part of upcoming construction activities related to the landfill gas-to-energy facility, Arizona Public Service Company (APS) has requested a utility easement in order to install electrical distribution equipment that will be connected to the energy plant. The land over which the easement is to be granted is owned by the city and is located on Glendale Municipal Landfill property. The easement is necessary for ingress/egress, maintenance, and protection of the APS equipment associated with the energy plant as well as the existing APS electrical lines and poles. The easement adjoins the land upon which the energy plant will be constructed. The City of Glendale leased approximately one-acre of land to Bryan A. Stirrat & Associates (BAS) for development of a landfill gas-to-energy plant at the Glendale Municipal Landfill. The city also provided written consent on a sublease between BAS and Glendale Energy LLC, which allowed these private entities to partner in developing the project. Furthermore, Glendale Energy LLC entered into a gas purchase agreement with BAS for the landfill gas and executed a power purchase agreement with APS to turn the gas into renewable energy. Construction of the landfill gas-to-energy plant will begin in June 2009 with electricity generation anticipated to start no later than the end of the year. The outcome produced by this public-private partnership with written agreements between multiple agencies will be the successful generation and delivery of electricity to West Valley area homes. On December 23, 2008, Council approved an amendment (C-4805-2) to the gas agreement with BAS providing written consent on a sublease between BAS and Glendale Energy LLC. On December 11, 2007, Council approved an amendment (C-4805-1) to the gas agreement with BAS extending the contractual term until December 2017. On June 10, 2003 Council approved a Landfill Gas Rights and Lease Agreement (C-4805) with BAS. The recommendation is to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute a utility easement for electrical power facilities in favor of Arizona 23 Public Service Company to provide service for a landfill gas-to-energy plant. Both the easement and energy plant will be located on city-owned property at the Glendale Municipal Landfill. Ordinance No. 2684 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A UTILITY EASEMENT IN FAVOR OF ARIZONA PUBLIC SERVICE COMPANY TO PROVIDE ELECTRICAL SERVICE FOR A LANDFILL-GAS-TO-ENERGY PLANT AT THE GLENDALE MUNICIPAL LANDFILL IN GLENDALE, ARIZONA; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Clark, and seconded by Frate, to approve Ordinance No. 2684 New Series. Motion carried on a roll call vote,with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 21 RIGHT-OF-WAY ABANDONMENT AT GLENCROFT RETIREMENT COMMUNITY CAMPUS, NORTHEAST CORNER OF 67TH AVENUE AND BUTLER DRIVE Larry Broyles, P.E., City Engineer, presented this item. This is a request for City Council to adopt an ordinance abandoning approximately 487 square feet of sight triangle right-of-way at the northeast corner of 67th Avenue and Butler Drive at the Glencroft Retirement Community Campus. This abandonment supports the Council goal of one community with quality economic development. Abandoning this right-of-way will accommodate the expansion of the Glencroft Retirement Community Campus. On February 14, 1975, the owner of the Glencroft Retirement Community Campus dedicated to the city a 40' x 40' triangular right-of-way at the northeast corner of 67`h Avenue and Butler Drive. The city's current standard for this type of development at the intersection of a collector street with an arterial roadway is a 25' x 25' triangle. To accommodate new development of an expanded Alzheimer's care facility, to be known as the Glencroft Memory Care Center, Glencroft has requested the city abandon that part of the corner triangle that is in excess of the standard requirement. There have been no objections to the abandonment request, and there are no utilities or other facilities located within the abandonment area that would be adversely affected. The recommendation is to waive reading beyond the title and adopt an ordinance abandoning approximately 487 square feet of sight triangle right-of-way at the northeast corner of 67th Avenue and Butler Drive at the Glencroft Retirement Community Campus. 24 Ordinance No. 2685 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF APPROXIMATELY 487 SQUARE FEET OF SIGHT TRIANGLE RIGHT-OF-WAY AT THE NORTHEAST CORNER OF 67TH AVENUE AND BUTLER DRIVE AT THE GLENCROFT RETIREMENT COMMUNITY CAMPUS IN THE CITY OF GLENDALE TO THE OWNERS OF RECORD OF THE ABUTTING PROPERTY; AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. It was moved by Goulet, and seconded by Clark, to approve Ordinance No. 2685 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Martinez, and seconded by Frate, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, June 2, 2009, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS There were no citizen comments. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Lieberman commented on Ms. Nelda Crowell receiving the Ruth Byrne Award and how fitting it was since Ms. Byrne also had a connection to the pilots and aircrafts at Thunderbird. He thanked the people who assembled the block party this Saturday in his district, which was attended by more than 45 people. He said it had been great fun for the entire family. Councilmember Frate stated that between 2000 and 2008, an average of 20 children died in Maricopa County due to drowning. He noted the ones who lived, will live with disabilities. He said that as of May 13th this year, there have been 8 deaths, including 4 children in Maricopa County. He provided helpful tips such as learning how to swim, learning CPR, never swimming alone, eye-to-eye supervision, never leaving children unattended around any body of water, securing gates, locks and pet doors and empting inflatable pools. He reminded everyone to always watch children around water. Mayor Scruggs commented on the budget and how the city had to make certain cuts to balance the budget. She explained some reports had given the false idea that the city would be ignoring major infrastructure, improvements and projects, which was never the case. She commented on two items that were on today's consent agenda which did not get much attention. One was Consent Agenda item 7, which is the construction of a storm drain in Northern Avenue between 47th and 63rd avenues and the construction of a waterline in Northern Avenue between 51s` and 25 63rd avenues. The other is Consent Agenda item 8, the data collection and analysis services for the update to the Glendale Area Drainage/Storm Water Master Plan Study. The current master plan is more than 20 years old and needs to be updated to include modifications made to the plan since it was adopted and to account for any land use changes that would affect the volume of storm runoff. She explained both these projects will greatly benefit the residents of Glendale. She stated she was bringing this to everyone's attention because she believes there were some worries that the City Council is ignoring the most basic needs and that definitely was not the case, These two projects are just two of the many that demonstrate they put the first priority on health, safety and the welfare of the citizens of Glendale. Mayor Scruggs offered a personal note of thanks to the many people who have contacted her with flowers and messages of encouragement. She said their words had been uplifting and have made her laugh and feel very strengthened. She added everything has been going very well and it was largely due to the many who have kept her in their thoughts. ADJOURNMENT There being no further busine:s, the eeting was a • urned at 7:45 p.m. 'amela Hanna- City Clerk 26