HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/14/2008 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, OCTOBER 14, 2008, AT 7:00 P.M.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Manuel D. Martinez and the following Councilmembers present: Joyce V. Clark, Steven
E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman.
Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City
Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the four resolutions and one
ordinance to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE SEPTEMBER 16 AND 23, 2008 CITY
COUNCIL MEETINGS
It was moved by Goulet, and seconded by Frate, to dispense with the
reading of the minutes of the September 16 and 23, 2008 City Council meetings,
as each member of the Council had been provided copies in advance, and
approve them as written. The motion carried unanimously.
PROCLAMATIONS AND AWARDS
PROCLAMATION IN RECOGNITION OF DOMESTIC VIOLENCE AWARENESS
MONTH
This is a request for the City Council to declare October as Domestic Violence
Awareness Month. Educating citizens is an important component in working towards
the goal of ending family violence.
The National Coalition Against Domestic Violence created Domestic Violence
Awareness Month in October of 1981. The purpose is to bring advocates together who
are working to end domestic violence against women and children. Since then, the
month of October has been used to highlight domestic violence issues and encourage
victims of family violence to seek out their local resources.
The Glendale Domestic Violence Task Force is a collaboration of local
stakeholders who meet regularly to identify systemic responses within the community to
reduce incidents of domestic violence. Partners include the nonprofit agency A New
Leaf, Justice Services, Incorporated, Maricopa County Adult Probation, the Maricopa
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County Attorney's Office, the Glendale Police Department's Family Violence Unit, the
Glendale City Prosecutor's Office and Glendale City Court. Among the Task Force's
community contributions is the procurement of $800,000 in federal grant money for a
variety of services and program enhancements. The grant money has funded service
of more than 625 arrest warrants for fugitive domestic violence offenders. It has also
paid for staff to aid victims, process protective orders and monitor compliance of
domestic violence Treatment Court.
Domestic Violence Awareness Month provides a special opportunity to recognize
and thank the people and agencies that support victims of family violence.
Judy Mattingly, President of Justice Services, Incorporated, and Tom
Hutchinson, Executive Vice President of Programs with A New Leaf, are members of
the Glendale Domestic Violence Task Force and will be present to accept the
proclamation from the Mayor.
The recommendation was to present the proclamation to Judy Mattingly and
Dana Martinez in recognition of Domestic Violence Awareness Month.
Mayor Scruggs proclaimed October as Domestic Violence Awareness
Month and presented the proclamation to Judy Mattingly, President of Justice
Services, Incorporated, and Cathy DiNolfi, Vice president of Emergency and
Shelter Services for A New Leaf.
Ms. Mattingly thanked the Mayor and Council and stated that Justice Services
provides offender treatment programs in the City of Glendale. She said she felt
privileged to be able to do so; however, the main privilege was in working with people
like Judge Elizabeth Finn. She indicated that through Judge Finn's innovative treatment
program, the success rate of the offenders is about 10% greater than other cities where
offender treatment is also provided. She noted this program is the only one like it in the
state.
Ms. Cathy DiNolfi also thanked the Mayor and Council and stated the New Leaf
program provided court advocates for the Glendale courts. She said they were
privileged to be part of the West Glendale Valley Task Force in domestic violence.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 4 and Ms.
Pamela Hanna, City Clerk, read consent agenda resolution item numbers 5 through 8
by number and title.
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1. SPECIAL EVENT LIQUOR LICENSE, OUR LADY OF PERPETUAL HELP
SCHOOL, FALL FESTIVAL FUNDRAISER, OCTOBER 18 AND 19, 2008
This is a request for the City Council to approve a special event liquor license for
Our Lady of Perpetual Help School. The event on October 18, 2008, from 3:00 p.m. to
10:00 p.m. and October 19, 2008 from 11:00 a.m. to 7:00 p.m., will be held at 7521
North 57th Avenue. The purpose of this special event liquor license is the annual fall
festival fundraiser.
If this application is approved, the total number expended by this applicant will be
three out of the allowed ten days per calendar year. Under the provisions of A.R.S. § 4-
203.02, the Arizona Department of Liquor Licenses and Control may issue a special
event liquor license only if the Council recommends approval of such license.
Based on the information provided under the background, it is staff's
recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
2. SPECIAL EVENT LIQUOR LICENSE, GLENDALE ARTS COUNCIL, ART
EXHIBIT RECEPTION, JANUARY 23, 2009
This is a request for the City Council to approve a special event liquor license for
the Glendale Arts Council. The event on Friday, January 23, 2009, will be held at
Sahuaro Ranch Park, 9802 North 59th Avenue, from 7:00 p.m. to 9:00 p.m. The
purpose of this special event liquor license is for the Glendale Arts Council annual art
exhibition reception.
If this application is approved, the total number expended by this applicant will be
one out of the allowed ten days per calendar year. Under the provisions of A.R.S. § 4-
203.02, the Arizona Department of Liquor Licenses and Control may issue a special
event liquor license only if the Council recommends approval of such license.
Based on the information provided under the background, it is staff's
recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
3. CONTRACT INCREASE FOR AGGREGATE BASE COURSE
This is a request for the City Council to approve an increase in the annual
expenditure with C. T. Price Contracting for aggregate base course, a sub-grade
material used in restoring roadways and pedestrian walkways back to their original
condition after a water or sewer line repair.
Approval of this increase will assist in achieving the Council goal of providing
high-quality services to Glendale citizens by providing a safe and reliable road surface
for motorists and pedestrians.
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Aggregate base course is a mixture of rock and sand that is used as a sub-grade
material prior to pavement restorations that prevents road settling and prolongs the life
of the infrastructure. The water distribution system is comprised of a network of pipes,
service lines, valves, and fire hydrants that require maintenance and/or repairs
throughout the year. Portions of the system are rehabilitated to avoid failure thus
limiting the impact on our citizens and budget. In addition, repairs are necessary on an
emergency basis primarily due to aging infrastructure. The amount of aggregate base
course needed varies depending on these types of repairs. Due to an increase in the
number of excavations, the amount of aggregate base course used over the last year
has increased approximately 1,000 tons to about 7,600 tons. In addition, by using ABC
as a sub-grade material rather than native soil, it provides motorists and pedestrians
with a reliable and safe surface for traveling and limits the repair costs associated with
street failures due to an inadequate sub-surface.
The bid was awarded in May of 2006 to C.T. Price Contracting with
specifications in an option clause that permits the city, at the discretion of the City
Manager, to extend this agreement for four additional years in one-year increments. In
May of 2007 and 2008, the city extended the contract for a period of one year and there
are two years remaining on the current contract. However, since the initial agreement
approval date, demand for aggregate base course has increased and additional annual
expenditure is required to cover increased expenses for the remainder of the contract
year and subsequent contract extensions.
On May 23, 2006, the Council approved the bid award for aggregate base
course to C.T. Price Contracting in the amount not to exceed $80,551, taxes included.
Funds are available in the Fiscal Year 2008-09 operating budget of the Utilities
Department.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $50,000
Account Name, Fund, Account and Line Item Number
Water Distribution, Account No. 2400-17290-524400
The recommendation was to approve an increase of $50,000 in the annual
expenditure with C. T. Price Contracting for aggregate base course for a total amount
not to exceed $130,551 annually.
4. AWARD OF BID 08-38 FOR TRAFFIC SIGN POSTS
This is a request for the City Council to approve the award of bid for 08-38 to
Pacific Products and Services for the purchase of traffic sign posts.
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Approval of this award will assist in achieving the Council goal of providing high-
quality services for citizens of Glendale by installing sign posts for new traffic signs and
replacing damaged traffic sign posts.
The city uses traffic sign posts for the construction, installation and repair of
traffic signs such as stop signs, yield signs, speed limit signs, directional signs, parking
signs and street name signs. The previous agreement for the purchase of new traffic
sign posts has expired.
Eight bids were received and evaluated. Pacific Products and Services
submitted the lowest responsive and responsible bid of $49,482.27. This agreement
establishes the unit price for sign posts and fasteners. However, the quantity of devices
may vary annually based on factors such as development growth, number of
knockdowns, and replacement of aged and worn equipment. Therefore, a total of
$60,000 is budgeted to cover such increases in sign post quantities. The agreement is
for one year with an option to extend for four additional years in one-year increments.
The City Council previously awarded bid 00-54 for traffic sign posts on
September 12, 2000.
Installation and replacement of traffic sign posts will benefit the public safety of
Glendale citizens by insuring that existing traffic sign posts are replaced as needed and
sign posts are installed for new traffic signs
Funding is available in the Fiscal Year 2008-09 operating budget for the
Transportation Department.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $60,000
Account Name, Fund, Account and Line Item Number
Signs and Markings, Account No. 1340-16820-524400
The recommendation was to approve the award of bid for 08-38 for the purchase
of traffic sign posts to Pacific Products and Services.
CONSENT RESOLUTIONS
5. MEMORANDUM OF UNDERSTANDING WITH MARICOPA COUNTY FOR
ELECTRONIC/DIGITAL RECORDING
This is a request for the City Council to adopt a resolution approving a
Memorandum of Understanding with Maricopa County so the city may continue to
receive and transmit documents electronically for the purposes of legal recording.
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This request helps to provide a higher quality of legal document service for the
citizens of Glendale. Various departments utilize this service. By making this service
available to have their documents recorded in a timely manner, without using staff travel
time and finite resources, the citizens' benefit from the reduced cost and improved
efficiency.
The City Clerk's Office has been partnering with Maricopa County since June 10,
2003 to participate in Electronic/Digital Recording. This process is used to record
Resolutions, Ordinances, Deeds, Easements, Contracts, Notices of Assessments and
Lien Releases. Maricopa County is mandated by Arizona Revised Statute 11-461(J) to
require its partners sign a Memorandum of Understanding in order to electronically
record documents.
The Council has not had any previous actions on this matter as this is a new
requirement.
Multiple departments within the city are able to utilize this service. By making
this service available documents are recorded in a timely manner without using staff
travel time and finite resources. Therefore, the citizens benefit from the reduced cost
and improved efficiency.
Funds are available in the Fiscal Year 2008-09 operating budget of the City
Clerk's Department.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $8,000
Account Name, Fund, Account and Line Item Number:
Recording and Title Search, Account No. 1000-10210-520600
The recommendation was to waive the reading beyond the title and adopt a
resolution authorizing the city to enter into a memorandum of understanding with
Maricopa County to participate in electronic/digital recording.
Resolution No. 4198 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A
MEMORANDUM OF UNDERSTANDING WITH THE MARICOPA COUNTY
RECORDER'S OFFICE FOR ELECTRONICIDIGITAL RECORDING.
6. OFFICE OF JUSTICE PROGRAMS G.R.E.A.T. AWARD
This is a request for the City Council to accept a one-year $71,650 grant award
from the Department of Justice, Office of Justice Programs. This grant will provide
funding to support our Gang Resistance Education Training (G.R.E.A.T.) program.
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The G.R.E.A.T. program provides positive educational relationships with young
students and parents meeting several council goals; one community with strong
neighborhoods, one community focused on public safety for citizens and visitors, and a
city with a high quality of service for citizens.
The G.R.E.A.T. education program is provided to the 4th, 6th, and 7th grade levels
at 19 Glendale schools involving about 4,500 students. This funding provides school-
based incentives such as The G.R.E.A.T. Summer Program, national training, and
other related field trips for the students throughout the year. The G.R.E.A.T. program is
an approved educational program and is school-based. The schools are receptive to
the program, which is taught by certified G.R.E.A.T. officers. Two officers are part of
the National Training Team.
At the October 23, 2007 meeting, the Council authorized the City Manager to
accept grant funds in the amount of $67,515 from the Department of Justice, Office of
Justice Programs.
The grant was approved in prior years from 1993 through 2006.
Four full-time officers and one part-time officer work in a proactive manner with
the schools and parents, providing an educational experience for students and giving
the students tools to avoid violence and gang activities. This program is well received
by the schools and their districts. Prevention is the primary objective intended to
prevent delinquency, youth violence and gang membership.
Two two-week summer programs are also conducted with about 120 students.
This offers an opportunity for students to enhance their social skills, interpersonal
growth, and adds structure to the summer months. The summer program further
develops the positive student/officer relationship.
There is a $7,962 financial match required for this funding. There are no
ongoing costs associated with the implementation of this grant. Funds for the financial
match are available in the Fiscal Year 2008-09 operating budget of the Police
Department.
Grants Capital Expense One-Time Cost I Budgeted Unbudgeted Total
$71,650 $7,962 $79,612
A specific project account will be established in Fund 1840, the city's grant fund, once the
grant agreement is formally executed.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to accept the grant funds in the amount of
$71,650 from the Department of Justice, Office of Justice Programs.
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Resolution No. 4199 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE
GRANT OFFER FROM THE DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE
PROGRAMS TO SUPPORT THE GLENDALE POLICE DEPARTMENT'S GANG
RESISTANCE EDUCATION TRAINING (G.R.E.A.T.) PROGRAM.
7. INTERGOVERNMENTAL AGREEMENT WITH U.S. DRUG ENFORCEMENT
ADMINISTRATION
This is a request for the City Council to approve an Intergovernmental
Agreement (IGA) with the United States Department of Justice, Drug Enforcement
Administration (DEA) for the assignment of a Glendale detective to the Phoenix DEA
Task Force. Participation in the Task Force helps the Police Department fight the
importation, sale and use of dangerous drugs and narcotics.
This request supports the Council's strategic goal, one community focused on
public safety for citizens and visitors. It continues the partnership with DEA providing
benefits with shared resources.
Glendale's participation in the task force dates back more than two decades.
Federal task force agents and detectives partner with Glendale narcotics detectives in
large-scale drug suppression operations in Glendale throughout the year. Up to ten
agents and detectives, and a supervisor may augment the city's own Special
Investigations Unit in operations aimed at interdicting the supply of drugs and the
transfer of large sums of money that accompany the illicit drug trade. The DEA pays
the detective's overtime incurred, up to $16,328.75 annually, as the result of task force
activities.
Participation in the Task Force enables the Police Department to mount periodic
large scale operations to suppress drug importation and sales, and greatly enhances
information sharing. It promotes close cooperation between the DEA and the police
department. Removing drug traffickers and the effects of their operations from our
neighborhoods is an ongoing priority for law enforcement.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the city to enter into the intergovernmental agreement with the
United States Department of Justice Drug Enforcement Administration Task Force.
Resolution No. 4200 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A TASK FORCE
AGREEMENT WITH THE UNITED STATES DEPARTMENT OF JUSTICE, DRUG
ENFORCEMENT ADMINISTRATION (DEA) FOR ASSIGNMENT OF ONE GLENDALE
POLICE OFFICER TO THE DEA PHOENIX TASK FORCE.
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8. INTERGOVERNMENTAL AGREEMENT WITH THE FLOOD CONTROL
DISTRICT OF MARICOPA COUNTY FOR PRELIMINARY DESIGN OF THE
AT&SF RAILROAD CHANNEL PROJECT
This is a request for the City Council to approve an Intergovernmental
Agreement (IGA) with The Flood Control District of Maricopa County for Preliminary
Design of the Atchison Topeka & Santa Fe (AT&SF) Railroad Channel Project.
Approximately 50% of the study area is located in the city's strip annex area, with the
remainder of the area located within the corporate limits of the city of Surprise. In order
to ensure a comprehensive analysis and design, the study boundary must include areas
outside of the city's annexation limits. Potential channel alignments are along 143rd
Avenue, Litchfield Road, and the future Northern Parkway.
Two of the strategic goals for the City Council are to provide high-quality services
and quality economic development. This study and resulting preliminary design will
ultimately be utilized to construct a project that will provide a regional drainage outfall
and provide flood protection to downstream properties. Managing the existing flood
waters will create more usable land for future development. The city will also be
furthering its partnership with Luke Air Force Base by participating in a project that will
add flood protection to the base and providing recommendations on land use in the
vicinity of the base.
Currently, the embankment associated with the AT&SF Railroad spur which
extends from Northern Avenue to Waddell Road, creates significant flooding. The
Flood Control District has identified this area as one needing a regional drainage
solution. Due to proposed developments and the construction of the Northern Parkway,
the city of Glendale has requested that the Flood Control District perform a study and
select a design alternative which can be utilized for regional planning in this portion of
the city's strip annex area. In order to ensure a comprehensive analysis and design,
the study boundary must include areas outside of the city's annexation limits.
This IGA will provide city staff the opportunity to give input on design elements
and locations that work best with proposed developments, incorporate recreational
uses, coordinate with the Northern Parkway design for a potential dual benefit, are
sensitive to the proximity of Luke Air Force Base, take into account right-of-way
acquisition, and provide flood control at a reasonable cost.
In the scoping phase of the project, the Flood Control District has held
informational meetings with the following agencies with jurisdiction or significant interest
in this area: the Cities of Surprise and El Mirage, the Atchison Topeka & Santa Fe
Railroad, Luke Air Force Base and the Maricopa County Department of Transportation.
The Flood Control District has also met with property owners adjacent to the railroad.
The Flood Control District will continue to solicit input from all stakeholders as the
project moves forward.
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The estimated total study and design cost is $205,798. Per the IGA, the city of
Glendale, upon approval of the IGA, will remit a payment to the Flood Control District
for 50% of the total cost in the amount of $102,899.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $102,899
Account Name, Fund, Account and Line Item Number
Northern Avenue Super Street, Account No. 2210-65016-551200
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to enter into an Intergovernmental Agreement
with The Flood Control District of Maricopa County for the Preliminary Design of the
AT&SF Railroad Channel Project.
Resolution No. 4201 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT FOR THE PRELIMINARY DESIGN OF THE
AT&SF RAILROAD CHANNEL PROJECT WITH THE FLOOD CONTROL DISTRICT
OF MARICOPA COUNTY.
It was moved by Frate and seconded by Knaack, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 8, including the
approval and adoption of Resolution No. 4198 New Series, Resolution No. 4199
New Series, Resolution No. 4200 and Resolution No. 4201 New Series; and to
forward Special Event Liquor License Applications for (1) Our Lady of Perpetual
Help School for a fall festival fundraiser to be held at 7521 North 57th Avenue on
October 18 and 19, 2008, and (2) the Glendale Arts Council for an art exhibit
reception, to be held at Sahuaro Ranch Park, 9802 North 59th Avenue, on January
23, 2009 to the State of Arizona Department of Liquor Licenses and Control, with
the recommendation for approval. The motion carried unanimously.
ORDINANCES
9. FISCAL YEAR 2007-08 BUDGET AMENDMENTS
Sherry M. Schurhammer, Management & Budget Director, presented this item.
This is a request for the City Council to review and approve the Fiscal Year
2007-08 budget amendments.
Review of the Fiscal Year 2007-08 budget amendments is consistent with the
Council's goal of ensuring sound fiscal management to support the city's financial
stability.
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A budget amendment is a transfer of appropriation authority and most
amendments are done to reconcile the prior Fiscal Year's actuals savings with
requested carryover. The Council is requested to adopt an ordinance approving the
amendments to the prior Fiscal Year budget as a final action.
Most of the budget amendments deal with capital projects. During the course of
Fiscal Year 2007-08, capital project carryover was reconciled to actual savings from the
prior Fiscal Year. When departments prepared their Fiscal Year 2007-08 capital project
budgets, they estimated their amount of carryover savings. The Management and
Budget Department subsequently reconciled each department's actual savings from the
prior Fiscal Year with their estimated carryover budget for Fiscal Year 2007-08 and then
increased or decreased their budgets accordingly.
This type of action is routinely done at the end of each fiscal year. For example,
the Council approved a similar ordinance for Fiscal Year 2006-07 on October 23, 2007.
The City of Glendale's total Fiscal Year 2007-08 budget appropriation for all
funds remain unchanged.
The recommendation was to waive reading beyond the title and adopt an
ordinance approving the Fiscal Year 2007-08 budget amendments.
Ordinance No. 2659 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE TRANSFER OF APPROPRIATION
AUTHORIZATION BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR
2007-08 BUDGET.
It was moved by Knaack, and seconded by Frate, to approve Ordinance No.
2659 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate,
and Scruggs. Members voting "nay": none.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Martinez, and seconded by Frate, to hold a City Council
Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday,
October 21, 2008, to be followed by an Executive Session pursuant to A.R.S. 38-
431.03. The motion carried unanimously.
CITIZEN COMMENTS
There were no citizen comments.
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COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Lieberman invited everyone to attend a Cactus District Meeting
being held at Horizon School next Thursday, Oct. 23, 2008 at 6:00pm.
Vice Mayor Martinez invited everyone to attend a Cholla District Meeting this
Thursday, Oct. 16, 2008, at the Foothills Recreation and Aquatics Center at 6:30pm.
Councilmember Frate thanked the Fire and Police Department for participating in
the GAIN program over the weekend. He said the event was well attended and the
community received a lot of information and had a lot of fun. He noted that a physical
rehabilitation facility was being built at 63`d and Bell Avenues that would employ 140
people. He reminded everyone to please watch children around water.
Councilmember Knaack thanked all the neighborhood leaders who put on the
neighborhood parties for the GAIN program. She said it was a lot of work and their
work is truly appreciated.
Mayor Scruggs thanked everyone that contributed to GAIN night and expressed
the city's appreciation. She invited all city residents to her Community Conversations
Meeting this Saturday. She asked interested parties to call her office for information.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:25 p.m.
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Pamela Hanna - City Clerk
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