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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/10/2008 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, JUNE 10, 2008, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel D. Martinez, and the following Councilmembers present: Steven E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman. Councilmember Joyce V. Clark was absent. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the eleven resolutions and four ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE MAY 27, 2008 CITY COUNCIL MEETINGS It was moved by Goulet, and seconded by Frate, to dispense with the reading of the minutes of the May 27, 2008 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS, COMMISSIONS AND OTHER BODIES This is a request for the City Council to approve the recommended appointments to the following boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Arts Commission Burruel, Manuel Barrel Reappointment 8/23/2008 8/23/2010 Kultala, Winifred Sahuaro Reappointment 8/23/2008 8/23/2010 Roe, Kathleen Yucca Reappointment 8/23/2008 8/23/2010 Spear, Enid Mayoral Reappointment 8/23/2008 8/23/2010 Board of Adjustment Burrell, Sandy Cactus Reappointment 6/29/2008 6/29/2010 Citizens Advisory Commission on Neighborhoods Nave, Mike Cholla Reappointment 6/30/2008 6/30/2009 Nave, Mike — Chair Cholla Reappointment 6/30/2008 6/30/2009 1 Citizens Bicycle Advisory Committee Wilkinson, William Barrel Reappointment 7/25/2008 7/25/2010 Wilkinson, William — Chair Barrel Reappointment 7/17/2008 7/17/2009 Citizens Transportation Oversight Commission Martino, Jennifer Yucca Reappointment 7/25/2008 7/25/2010 Turner, Betsy Barrel Reappointment 7/25/2008 7/25/2010 Community Development Advisory Committee Flippen, Chris Sahuaro Reappointment 7/23/2008 7/23/2010 Kim, Tricia Mayoral Reappointment 7/1/2008 7/1/2010 Page, Madelin Barrel Reappointment 7/1/2008 7/1/2010 Housing Advisory Commission Reina, Philip Cactus Reappointment 7/1/2008 7/1/2010 Reina, Philip — Chair Cactus Appointment 7/1/2008 7/1/2009 Castaldo, Thomas — Vice Chair Ocotillo Appointment 7/1/2008 7/1/2009 Industrial Development Authority Lopez, Ventura "Ben" Sahuaro Reappointment 8/23/2008 8/23/2010 Risk Management/Worker's Comp Trust Fund Shuey, Ray Reappointment 7/26/2008 7/26/2011 The recommendation was to make appointments to the boards, commissions and other bodies and administer the Oaths of Office. It was moved by Martinez, and seconded by Frate, to appoint Manuel Burruel, Winifred Kultala, Kathleen Roe and Enid Spear to the Arts Commission; Sandy Burrel to the Board of Adjustment; Mike Nave to the Citizens Advisory Commission on Neighborhoods; William Wilkinson to the Citizens Bicycle Advisory Committee; Jennifer Martino and Betsy Turner to the Citizens Transportation Oversight Commission; Chris Flippen, Tricia Kim and Madelin Page to the Community Development Advisory Committee; Philip Reina and Thomas Castaldo to the Housing Advisory Commission; Ventura "Ben" Lopez to the Industrial Development Authority; and Ray Shuey to the Risk Management/Worker's Comp Trust Fund, for the terms listed above. The motion carried unanimously. PROCLAMATIONS AND AWARDS PROCLAMATION OF RECOGNITION TO PACKAGES FROM HOME This is a request for the City Council to present a proclamation to Packages From Home in recognition of their efforts to support our military men and women who 2 are serving our nation overseas. Since March of 2005, Packages From Home has shipped an average of 1,000 packages each month to service men and women. On May 1, 2008, Packages From Home kicked off their Summer Care and Comfort Program, which consists of collecting items to assist soldiers serving in Iraq and Afghanistan. The care packages include food, personal care, and recreational items. Kathleen Lewis, Founder of Packages From Home, will accept the proclamation. Packages From Home is a non-profit organization that was founded by Kathleen Lewis after her son was deployed to Iraq. Kathleen and some of her friends adopted her son's squad and began shipping care packages to other members of his unit. The number of volunteers increased and, after participating on a radio talk show, the program grew immensely as more Valley residents donated items, money, and time. The sole purpose of Packages From Home is to provide food, personal care, and recreational items to deployed American troops at no cost to them. The recommendation was to present the proclamation to Kathleen Lewis from Packages from Home. Mayor Scruggs presented a proclamation to Kathleen Lewis, founder of Packages from Home, in recognition of their efforts to support our military men and women who are serving our nation overseas. Ms. Lewis thanked the Mayor and City Council for this great honor. She related her story on how this organization grew from her shipping care packages to her son and his squad. She said that the citizens of Glendale, along with the entire west side, gathered together to become one of the fastest growing charities, not only in Arizona, but in the country. She thanked all the participating volunteers as well as Councilmember Lieberman, a member of the 110 Mountain Division, which is heavily involved. She encouraged citizens to find out more about the program and how they can assist the troops. CONSENT AGENDA Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 8 and Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 9 through 18 by number and title. 1. AWARD OF BID 08-14, BARRICADE SERVICES This is a request for the City Council to approve the bid award to Action Barricades for barricade services in an amount not to exceed $375,000. 3 One of the Council's goals is to provide high-quality services for citizens. Providing barricade services will enhance vehicular and pedestrian traffic safety and mobility by minimizing unauthorized and improper street and sidewalk uses. Various city departments, including Utilities, Field Operations, Transportation, and Marketing, currently use the traffic barricade services contract when responsible for city-initiated projects such as street and water-main repairs and special events management. By using this contract, the city reduces the need to keep a large inventory of new materials and spare parts, as well as saving on labor for the setup, teardown and repair of various traffic control devices. An invitation for bid (IFB) for barricade services was advertised in April of 2008. Nine bids were received and Action Barricades was the lowest responsive, responsible bidder. If approved by the City Council, a term agreement will be issued for two years. The bid specifications contain an option clause that will permit the city, at the discretion of the City Manager, to extend this agreement in one-year increments for an additional four years. On October 23, 2007, the Council approved an amendment to increase the annual contract amount with Bob's Barricades for traffic control for city-managed projects and special events. In September of 2006, the Council approved an annual contract with Bob's Barricades. The contract was renewed for Fiscal Year 2007-08. On September 10, 2001, an award was made for barricade rental services. This contract expired on September 9, 2006, with no further extensions or renewals available. The amount is budgeted in various city departments' operating budgets. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $375,000 The recommendation was to award the bid to Action Barricades for barricade services in an amount not to exceed $375,000. 2. AWARD OF BID: FISCAL YEAR 2007-2008 RUBBERIZED ASPHALT OVERLAY PROGRAM, PHASE II This is a request for the City Council to approve an award of bid to Wheeler Construction, Inc. for the construction of the second phase of the Rubberized Asphalt Overlay Program for Fiscal Year 2007-08. 4 This project supports the Council's goal of ensuring public safety and awareness. The Council supports proper maintenance of the city's streets, which maximizes their serviceable life. Each year the City Council has approved rubberized asphalt overlay projects to preserve the condition of the pavement on arterials, collectors and residential streets. This year's overlay program provides the community with over 9.5 miles of reconditioned arterial and 3 miles of residential roadways providing the driving public with safe and smooth reconditioned asphalt. These roadways consist of: 51st Avenue from Camelback Road to Montebello; 51St Avenue from Maryland Avenue to Orangewood Avenue; 59th Avenue from the Loop 101 to north of Deer Valley Road; 67th Avenue from the ramp apron north of Northern to Olive Avenues; 67th Avenue from Loop 101 to Deer Valley Road; 75th Avenue from Camelback Road to Bethany Home Road; Olive Avenue from 67th Avenue to 43rd Avenue; Bell Road from 67th Avenue to 63rd Avenue; and the neighborhood between Thunderbird Road and Acoma Road, from 51st Avenue to 55th Avenue. The Council has authorized $11 .5 million in asphalt overlay work to be done in Fiscal Year 2007-08 and awarded a contract on June 26, 2007 to M.R. Tanner Development and Construction, Inc. for approximately 3 miles of arterial overlay and 18.5 miles of residential and collector streets. This first phase of work was completed between August and November of 2007. This year's overlay program provides the community with over 34 miles of reconditioned roadways, providing the driving public with safe and smooth reconditioned asphalt, consisting of the 21.5 miles awarded previously and this current award of 12.5 miles. Funds for this project are available in the current Capitol Improvement Budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $6,439,074 Account Name, Fund, Account and Line Item Number Arterial Overlay, 2210-65082 $5,708,609 Collector/Residential Overlay, 2210-65081 $730,465 The recommendation was to award the bid to Wheeler Construction, Inc. in the amount of $6,439,074, for the construction of the Fiscal Year 2007-08 Rubberized Asphalt Overlay Program. 5 3. AWARD OF CONSTRUCTION CONTRACT FOR WATERLINE REPLACEMENT CONSTRUCTION This is a request for the City Council to approve a Guaranteed Maximum Price (GMP) construction contract with Achen-Gardner Engineering, LLC for the construction of the waterline replacements throughout the city. The project is needed to replace aging waterlines that have required excessive maintenance. One of the Council's strategic goals is high-quality service for citizens. This contract will allow the city to continue to provide high quality water and continuous water pressure by providing new waterlines that will reduce pipeline breakage and emergency shut downs. In February of 2004, CH2M HILL, Inc. issued its water distribution system report that recommended a long-term waterline replacement program that was priority based. The waterlines to be replaced by this project were identified in the report. Through a request for proposals process in 2006, two engineering firms were selected to design the replacement project. After a Request for Proposals process, Achen Gardner Engineering, LLC was selected out of three construction companies as the CMAR to perform the pre-construction and the construction of the waterline replacement project. Achen Gardner will be replacing the most critical water distribution lines located primarily along Glendale Avenue, from 43rd to 62nd Avenues. Construction work will be scheduled to minimize disruption to other activities located in the downtown area. On February 26, 2008, the Council approved a Construction Manager at Risk agreement with Achen Gardner Engineering, LLC to provide design phase services on this project. On October 24, 2006, the Council approved a professional services agreement with Brown and Caldwell and Primatech to provide design and construction administration services for pipeline replacements project. This would enhance the integrity of the pipeline infrastructure, minimize pipeline breakage and service interruptions, and improve water quality, thus benefiting the community significantly. Funding for this project is available in the FISCAL YEAR 2007-08 and FISCAL YEAR 2008-09 Capital Improvement Plan, Line Replacement& Extension account. 6 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $6,321,617. 38 Account Name, Fund, Account and Line Item Number: Line Replacement & Extension FY2007/08 — 2400-61013-550800 - $ 300,000.00 Line Replacement & Extension FY2008/09 — 2400-61013-550800 - $6,021,617.38 The recommendation was to award the Guaranteed Maximum Price construction contract to Achen-Gardner Engineering, LLC in an amount not to exceed $6,321,617.38. 4. AWARD OF CONSTRUCTION CONTRACT FOR ARROWHEAD RANCH WATER RECLAMATION FACILITY IMPROVEMENTS This is a request for the City Council to approve a Guaranteed Maximum Price (GMP) Phase I construction contract with PCL Inc., as the Construction Manager at Risk for the Arrowhead Ranch Water Reclamation Facility (ARWRF) Miscellaneous Improvements. This project is consistent with the Council goal of providing high-quality service for Glendale residents by improving the water quality of the effluent produced at the Arrowhead Ranch Water Reclamation Facility(ARWRF). The aging wastewater treatment structures have incurred high maintenance costs to keep the treatment plant in compliance with the state permit limits. To reduce future maintenance costs and assure compliance with the state permit limits, the clarifier equipment needs to be replaced, odor control duct work needs to be modified, concrete structures need rehabilitation, covers for the bio-reactor need to be modified and current safety fall protection needs to be added. These improvements will help ensure the reliability of the wastewater treatment processes. The new equipment and safety measures will provide continuous treatment of wastewater from the Arrowhead Ranch wastewater collection system. The new equipment will also ensure a constant supply of effluent to Glendale's reclaimed water customers. On October 23, 2007, the City Council approved a professional services agreement with Carollo Engineers for the design and construction administration of the Arrowhead Ranch Water Reclamation Facility (ARWRF) Sand Filters and Disinfection System Improvements. Funding is available in the Fiscal Year 2008-09 Capital Improvements Plan, Arrowhead Water Reclamation Facility Improvements. 7 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $803,358 Account Name, Fund, Account and Line Item Number Arrwhd Wtr Reclam Fac Imps FY2008/09 Account No. 2360-60007-551200 The recommendation was to award the Guaranteed Maximum Price construction contract to PCL Inc. for the Arrowhead Ranch Water Reclamation Facility Miscellaneous Improvements project in an amount not to exceed $803,358. 5. OASIS GROUNDWATER TREATMENT PLANT CONSTRUCTION MANAGER AT RISK This is a request for the City Council to approve a Guaranteed Maximum Price (GMP) Phase 1 construction contract with Sundt Construction, Inc. for construction of the Oasis (also known as Zone 4) Groundwater Treatment Plant project. This project is consistent with the Council goal of providing high-quality service for Glendale residents by providing additional water capacity to the overall water supply infrastructure to meet the growing demands. As recommended in the 2003 Water Master Plan, the Oasis Water Campus project consists of a newly operational potable 10 million gallons per day (mgd) water treatment plant and a planned groundwater treatment plant with a capacity of 10 million gallons per day. The groundwater treatment plant will provide additional treatment capacity to meet the city's growing potable water demands and operational flexibility needs. The CMAR has been selected and Sundt Construction, Inc. has established a guaranteed maximum price (GMP) for construction. Sundt's GMP was reviewed and approved by Utilities' staff and the project's engineering design consultant, CH2M Hill. On September 25, 2007, the Council authorized the professional services agreements with CH2M HILL, Inc. and Sundt Construction, Inc. to provide professional services related to the Zone 4 Groundwater Treatment Plant; and the professional services agreement with Black & Veatch Corporation to update the city's Water Master Plan. The project will provide additional treatment capacity to meet the city's growing potable water demands, maintain exceptional service delivery, and help remain in compliance with changes in Federal and State drinking water standards. Funds are available in the Fiscal Year 2008/09 Capital Improvement Plan Zone 4 Groundwater Treatment Plant Account. 8 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $17,016,273 Account Name, Fund, Account and Line Item Number Zn4 Groundwater Trtment Plant FY2008/09 2400-61036-550800 The recommendation was to approve the Guaranteed Maximum Price construction contract with Sundt Construction, Inc. for Phase 1 construction of the Oasis (also known as Zone 4) Groundwater Treatment Plant project in an amount not to exceed $17,016,273. 6. NORTHERN AVENUE STORM DRAIN, 47TH TO 63RD AVENUES This is a request for the City Council to approve a Construction Manager at Risk (CMAR) Design Phase Services agreement with Sundt Construction, and to approve a professional services agreement with Stantec Consulting Inc., for additional design and construction administration services for a raw water line and storm drain in Northern Avenue between 47th and 63rd Avenues. One of the Council's strategic goals is high-quality service for citizens. These agreements will allow the city to improve the drainage of Northern Avenue in this area for the adjoining neighborhoods. This project will also replace an existing waterline in the area. This section of the Northern Avenue storm drain (47th to 63rd Avenues) will intercept the storm water between Olive and Northern Avenues that currently ends up at Glendale Avenue. This is one of the major storm drains recommended in the Maryvale Area Drainage Master Study to relieve flooding south of Northern Avenue. As part of the ground water treatment project currently being done by CH2M-Hill, it was determined that a raw water pipeline needed to be constructed in Northern Avenue from 515t to 63rd Avenues. This pipeline will collect well water and transport it to the new Zone 4 Ground Water Treatment Plant. To help minimize the disruption to the traveling public, it was decided that these projects should be constructed at the same time. This required Stantec to design this portion of the raw water pipeline so it could be constructed along with the storm drain which requires an amendment to their storm drain design contract. The CMAR contractor was chosen by a Request for Qualifications in February 2008, in which four responses were received. A selection committee, made up of staff from Engineering and an executive from a construction firm, selected Sundt Construction, Inc. as the best qualified firm to perform the required services. The CMAR will also assist in the design effort by analyzing the design to determine feasible alternatives, address constructability issues, and make recommendations for the proper materials and construction methods. 9 On March 28, 2006, the Council approved a contract with Stantec Consulting, Inc. for the design of a storm drain system in Northern Avenue, from 47th to 63rd Avenues. This project will improve the street drainage in the neighborhood surrounding this project. Also, the construction of the water line will enable the city to provide adequate drinking water to the increasing population. Funds for the design, construction administration services, and CMAR services are available in the Fiscal Year 2008-09 Capital Improvement Program budget in Zone 4 Groundwater Treatment Plant, and Northern Avenue Storm Drain 47th Ave. — 63rd Ave. budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $627,487.00 FY 08-09 Zone 4 Groundwater Treatment Plant 2400-61036-550800 $551,161.00 FY 07-08 Northern Ave. Storm Drain; 47th Ave. — 63rd Ave. 2180-79008-550800 $76,326.00 The recommendation was to approve the Construction Manager at Risk agreement with Sundt Construction and the professional services contract with Stantec Consulting Inc. for additional design and construction administration services for a raw water line and storm drain in Northern Avenue between 47th and 63rd Avenues. 7. AWARD OF PROPOSAL 08-21, MEDICAL DIRECTION CONSULTANT SERVICES This is a request the for City Council to authorize the city manager to award a contract to Redline Emergency Voice, Inc. for medical direction consultant services for the Fire Department in an amount not to exceed $100,000 annually. The Council's strategic goal of one community focused on public safety for citizens and visitors will be realized through standardized, dedicated and seamless pre- hospital care from the scene of an incident to the emergency room where definitive care can be provided. All emergency medical technicians and paramedics in the State of Arizona are required to work under the direction of a physician. Glendale Fire Department had previously received this service from two local hospital physicians through a voluntary contract. The program and event requirements that the city has require an enhanced level of service that can only be provided from a single source, Additionally, hospitals within the Valley have begun to terminate this service with Fire Departments due to the non-funded expense associated with providing these voluntary contracts. 10 The medical direction consultant will provide administrative oversight for everyday emergency medical response, the Metropolitan Medical Response System, and during special events. The cities of Phoenix, Mesa and Scottsdale currently have similar contracts with medical direction consultants. Materials Management issued a Request for Proposal and one offer was received. An evaluation panel, consisting of three city staff, reviewed the proposal based on specific criteria, including capabilities experience, references, personnel, cost and approach to the provision of services. The proposal received from Redline Emergency Voice, Inc. was determined to be fair, reasonable and most advantageous to the city. If approved by the City Council, a term agreement will be issued for two years. The proposal specifications contain an option clause that will permit the city, at the discretion of the City Manager, to extend this agreement in one-year increments for an additional four years. At the January 30, 2007 Council Workshop, the Glendale Fire Department's Needs Assessment was presented. The needs assessment identified the need for the medical direction consultant services. The most important benefit of medical direction consultant services is consistent oversight for standardized, dedicated, and seamless paramedic and emergency medical technician care by the Fire Department. The medical direction consultant service contract will ensure that the pre-hospital care provided will be innovative while maintaining current professional standards. The City of Glendale will pay $100,000 per fiscal year for the medical direction consultant services. Funds are available in the Fire Special Revenue account. Funding for the medical direction consultant services was approved in the 2007-08 budget process. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $100,000 Account Name, Fund, Account and Line Item Number Fire-Special Revenue Fund, Account No. 1720-12610-518200 The recommendation was to authorize the City Manager to award the contract for medical direction consultant services for the Fire Department to Redline Emergency Voice, Inc. in an amount not to exceed $100,000 annually. 8. 2008-2009 PERFORMING ARTS GRANTS This is a request for the City Council to approve the Glendale Arts Commission's recommendations for the 2008-2009 Performing Arts Grants. 11 The Performing Arts Grants supports the Council's strategic goal of a city with high quality services for citizens through sponsoring a wide variety of high-quality arts programs in public facilities and schools throughout the city. Now in its thirteenth year, 26 grant applications were submitted by non-profit organizations, schools and governmental agencies. The Arts Commission's deadline was April 4, 2008, for projects to take place within the Glendale city limits between July 1, 2008, and June 30, 2009. Applicants were eligible to apply for grants up to $4,000 for supporting community arts projects. The majority of applicants supplemented requests for city funding with outside financial support. Grant applications were reviewed by the Arts Commission at a meeting held on May 14, 2008. Applications were reviewed in accordance with the following evaluation criteria: 1) artistic quality, 2) ability to serve the needs of the community, 3) managerial and administrative ability of the applicant organization in producing or presenting the arts and, 4) appropriateness of the project budget. The Arts Commission recommends 25 grants totaling $84,375 for funding for 2008-2009. One application was deemed ineligible because the project took place outside the Glendale city limits. • $2,700 — Arizona Authors Association, series of 7 public events and workshops featuring published authors held at Foothills Branch Library; • $2,175 —Arizona Dance Education Organization, series of 4 master classes taught by professional jazz dancer held at Glendale Community College for local high school dance students; • $3,500 — Arizona Theatre Company, series of master classes over 3-month period taught by professional actors for students at Ironwood and Glendale High Schools; • $3,500 — Arizona Theatre Company, month-long artist in residence for students at Mountain Ridge High School showcasing the work of Shakespeare; • $3,500 — Ballet Arizona, outdoor Ballet Under the Stars concert at Sahuaro Ranch Historical Area; • $3,750 — Ballet Arizona, series of workshops taught by ballet dancers at Don Mesendick Elementary School; • $3,500 — Bead Museum, dance and music performances for the 3rd Annual International Family Day outdoor festival held at the Civic Center Plaza; 12 • $3,500 — Bead Museum, performances, lectures and other public programs over a 4-month period for the Museum's Nagaland Exhibition, which opens in September 2008; • $3,750 — Center Dance Ensemble, series of 10 lecture-demonstration dance performances to be held for the student body, parents and friends at 6 schools in the Glendale Elementary School District; • $3,000 — Childsplay, series of 4 theatrical touring performances held at Foothills Branch Library; • $3,500 — Deer Valley Unified School District, series of workshops and concerts held at Sierra Verde School for students featuring Southwest Brass Ensemble; • $3,270 — Dysart Unified School District, series of dance workshops and performances held for students at Luke Elementary School over a 4-month period; • $3,750 — Glendale Elementary School District, performances and classroom visits at Horizon Elementary School by cultural historians Marshall Trimble and Dolan Ellis; • $3,500 — Glendale Public Library, Foothills Branch, series of performances, workshops, lectures and other events celebrating Route 66's Golden Era; • $3,730 — Glendale Public Library, Foothills Branch, performing arts series celebrating well-know tales of childhood targeting preschoolers, school-age children, teens and families; • $3,500 — Glendale Public Library, Main Branch, outdoor festival showcasing the urban arts movement known as hip hop; • $1,750 — Glendale Public Library, Main Branch, year-long series of monthly film discussions led by local film presenter Frederick Linch; • $4,000 — Peoria Unified School District, series of opera performances presented by Operatunity at 10 elementary schools in the school district; • $3,500 — Phoenix Conservatory of Music, year-long after school music program presented at Bicentennial South Elementary School; • $3,500 — Phoenix Symphony, two concerts presented for the student body at Copperwood Elementary School; 13 • $3,500 — Scottsdale Cultural Council and Arizona Wolf Trap, arts programs for preschoolers and workshops for their teachers at Glendale Elementary School District held during the fall semester; • $3,500 — Theater Works, series of 8 performances at Glendale Community Center, which include local youth as actors; • $3,500 — Theater Works; series of 8 performances at Velma Teague Library, which include local youth as actors; • $3,500 — West Valley Arts Council; festival celebrating the arts and culture of Brazil held at Copper Canyon High School Auditorium; • $3,500, West Valley Arts Council; The Big Read, a month-long literary arts series based on the book "The Maltese Falcon" held at Glendale's libraries and other locations. In 1996, the Council approved the Performing Arts Grants Program to motivate, increase and support the performing arts in Glendale. Since the inception of the program, the city has funded 134 grants totaling $338,325. The Performing Arts Grant Program supports a wide variety of programs, which make the arts more accessible to Glendale citizens, most notably youth and their families. The arts are spread throughout the community, targeting people of all ages with culturally diverse programs. For 2008-2009, programs benefit schools in the Deer Valley Unified, Dysart Unified, Glendale Elementary, Glendale Union High School, Peoria Unified and Tolleson Unified School Districts. Other programs benefit the city's libraries and parks and recreation facilities. Programs benefit Glendale-based organizations, including Arizona Authors Association, Bead Museum and Glendale Community College. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $84,375 Account Name, Fund, Account and Line Item Number: 1220-84650-518200 from FY 2008-2009 funds The recommendation was to authorize the City Manager to execute documents to complete the grant awards to 18 applicant organizations to the Performing Arts Grants Program. 14 CONSENT RESOLUTIONS 9. AMENDMENT TO THE DEVELOPMENT AGREEMENT FOR 95TH AVENUE STREET IMPROVEMENTS NORTH OF GLENDALE AVENUE This is a request for the City Council to amend the Development Agreement for street improvements on 95th Avenue, north of Glendale Avenue. This project meets the City Council goal of a city with high-quality service for citizens by improving the roadway and traffic circulation in the area. Ninety-Fifth Avenue was constructed north of Glendale Avenue as a half street because the city did not have the right-of-way to construct a full roadway. The roadway, as currently constructed, does not allow the opportunity for south bound traffic to turn left, traveling east out of the Zanjero Development, requiring vehicles to travel west. Between the existing 165,000 square feet of retail, the 566 residential units, the four hotels, and design review approved on 2.7 million square feet of retail, residential, restaurants, and office, the roadway, as it currently exists, will not and does not adequately support the traffic volumes. Subsequently, Cabela's acquired the needed right-of-way for the city to construct the remainder of the road way. With the additional right-of-way it will allow for the widening of 95th Avenue to two lanes northbound and two lanes southbound from Glendale Avenue to Cabela Drive. The project also includes curb, gutter, storm drain, median, sidewalk, fencing, access gates, utility relocations, landscaping, and a twelve inch waterline. This amendment will allow for costs for the improvements to be paid through an escrow account. Submitted invoices for improvement costs will be made through the escrow officer up and to the amount deposited by the city. This amendment also states that the right-of-way improvements be dedicated to the city no later than 60 days after the last disbursement made. On October 9, 2007, the Council approved the development agreement for the widening of 95th Avenue, north of Glendale Avenue. Funding was approved at that time and is available in the Fiscal Years 2007-08 and 2008-09 GO Transportation Capital Improvement Plan budget. Construction of pavement widening, median, curb and gutter, sidewalks, landscaping, streetlight and traffic signal relocation will provide improved traffic flows, less congestion, and aesthetic enhancements. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an amended Development Agreement for the widening of 95th Avenue north of Glendale Avenue. 15 Resolution No. 4160 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDED ANNEXATION AND DEVELOPMENT AGREEMENT WITH CABELA'S RETAIL, INC. FOR 95TH AVENUE STREET IMPROVEMENTS NORTH OF GLENDALE AVENUE; AND DIRECTING THAT THE DEVELOPMENT AGREEMENT BE RECORDED. 10. INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR VENDING MACHINE OPERATIONS This is a request for the City Council to authorize the entering into of an intergovernmental agreement (IGA) with the Arizona Department of Economic Security for vending machine operations at the Foothills Recreation and Aquatics Center. Providing a vending machine snack service complements the experience of citizens using the Foothills Recreation and Aquatics Center and is consistent with the council goal of promoting high-quality services for citizens. The Foothills Recreation and Aquatics Center is open to the public seven days per week. The Arizona Department of Economic Security (DES), Rehabilitation Services Administration, Business Enterprise Program has requested to place and operate the vending machines at the Foothills Recreation and Aquatics Center. The city of Glendale is required to comply with this request and all proceeds would become revenues of the rehabilitation program administered by DES as provided by Title 23, Chapter 3, Article I, Section 504, Arizona Revised Statutes (A.R.S.); and Title 6, Chapter 4, Article 3, Arizona Administrative Code (A.A.C.); and the Federal Randolph- Sheppard Act, as amended (Public Law 93-516). The machines would replace and be similar to the existing machines at the center. The agreement is for an initial term of five years, and may be extended an additional five years by mutual agreement and the execution of a written amendment. Representatives from the City Attorney's office, the Finance Department's Materials Management Division, and the Recreation Department met with DES staff to formulate the agreement. The DES Business Enterprise Program provides the visually impaired the training and opportunity to participate in conducting vending businesses. The recommendation was to waive reading beyond the title and adopt a resolution authorizing entering into an intergovernmental agreement with the Arizona Department of Economic Security for snack vending machine operations at the Foothills Recreation and Aquatics Center. 16 Resolution No. 4161 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR VENDING MACHINE OPERATIONS AT THE FOOTHILLS RECREATION AND AQUATICS CENTER IN GLENDALE, ARIZONA. 11. INTERGOVERNMENTAL AGREEMENT FOR GLENDALE HIGH SCHOOL HEALTH CARE CLINIC This is a request for City Council authorization to enter into an intergovernmental agreement (IGA) with Glendale Union High School District (GUHSD) for Fiscal Year 2008-09, to provide funding for Glendale High School to continue its operations of the school-based health clinic for the 2008-09 school year. The clinic at Glendale High School was established in January 2005 and provides primary health care services to medically underserved students at both Glendale High School and Apollo High School who live in eligible census tract areas. Community Development Block Grant (CDBG) funds will be utilized for this purpose. The Council identified programs that benefit seniors and youth as a priority to be addressed through CDBG funding. This program will help provide site-based health care to students from low-to-moderate income families who attend Glendale and Apollo High Schools. GUHSD currently operates primary health care clinics at Glendale, Independence, and Sunnyslope High Schools. Partners such as Banner Health, Valley Radiology at Thunderbird Medical Center, and Sonora Quest Laboratories help provide free or discounted supportive services to the clinics. The family nurse practitioner works closely with the school nurse to address student health concerns. At Glendale High School, 79% of students are eligible for a free or reduced-fee lunch. The percentage of those receiving a free or reduced-fee lunch is a primary indicator of financial disadvantage, which generally equates to an increase in health risk. Providing primary health care services at this school site helps to overcome barriers to health care experienced by many of the families that are low-or-moderate income. The Community Development Advisory Committee Chair, Barbara Garland, presented this item, as well as all other proposed Annual Action Plan funding recommendations, to the Mayor and City Council at the February 19, 2008 workshop. This program, administered by the school nursing staff, will provide preventative health care and up-to-date immunizations to over 200 medically underserved Glendale students. 17 The Council approved funding for this project during the adoption of the Fiscal Year 2008-09 CDBG annual Action Plan. These funds will be utilized to provide assessment and management of acute minor illness or injury, prescriptions, medications, physical exams, sports physicals, well-child screening, examinations, and immunizations, etc. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $9,692 Account Name, Fund, Account and Line Item Number Glendale Union HS Care Clinic, Account No. 1320-31037-518200 The recommendation was to waive reading beyond the title and adopt a resolution authorizing entering into an Intergovernmental Agreement with Glendale Union High School District for the Glendale High School Care Clinic. Resolution No. 4162 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUBRECIPIENT CONTRACT WITH THE GLENDALE UNION HIGH SCHOOL DISTRICT FOR THE GLENDALE HIGH SCHOOL HEALTH CARE CLINIC IN THE AMOUNT OF $9,692. 12. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR THE CDBG SPECIAL TRANSPORTATION SERVICES PROGRAM This is a request for City Council authorization to enter into an intergovernmental agreement (IGA) with Maricopa County Human Services Department for Fiscal Year 2008-09 to provide elderly and disabled Glendale citizens with transportation services for medical and critical social service appointments outside the city limits of Glendale. Community Development Block Grant (CDBG) funds will be utilized for this activity. The Council identified programs that benefit Glendale seniors and youth as one priority to be addressed through CDBG funding. This program will help elderly and disabled Glendale residents by providing transportation outside Glendale city limits to get to medical care or attend critical social service activities. This agreement, which includes CDBG funding along with funding from GO Transportation funds, will provide a total of 2,555 one-way trips. Since 1997, Glendale has partnered with the Maricopa County Human Services Department for the Special Transportation Services (STS) Program to provide trips to eligible Glendale low-income elderly and disabled persons for appointments outside Glendale city limits. The program is used for medical and dialysis appointments, adult day care, and critical social services. Door-to-door service will be provided and all qualified Glendale residents are eligible for this service. The STS Program will continue 18 to work closely with Glendale Dial-A-Ride in providing the most efficient transportation service for Glendale residents. The Community Development Advisory Committee Chair, Barbara Garland, presented this item, as well as the other proposed Annual Action Plan funding recommendations, to the Mayor and City Council at the February 19, 2008 workshop. This service has provided transportation to Glendale citizens since 1997. This program addresses transportation barriers for seniors, disabled, and economically disadvantaged individuals. The Council approved funding for this project during the adoption of the Fiscal Year 2008-09 CDBG Annual Action Plan. These funds will be utilized for the operational costs of the program, including fuel and vehicle maintenance. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $29,075 Account Name, Fund, Account and Line Item Number Maricopa County STS Program, Account No. 1320-31036-518200 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement with the Maricopa County Human Services Department for the Special Transportation Services Program. Resolution No. 4163 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUBRECIPIENT CONTRACT WITH THE GLENDALE UNION HIGH SCHOOL DISTRICT FOR THE GLENDALE HIGH SCHOOL HEALTH CARE CLINIC IN THE AMOUNT OF $9,692. 13. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY TO PROVIDE SPECIAL TRANSPORTATION SERVICES This is a request for the City Council to approve an intergovernmental agreement with Maricopa County Special Transportation Services (STS) to provide transit services to the citizens of Glendale. One of the Council's goals is to provide high-quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. 19 This agreement with Maricopa County is to provide special transportation services to persons traveling outside of Glendale. This agreement, which includes GO Transportation Program funding along with funding from CDBG, will provide a total of 2,555 one-way trips. Maricopa County STS provides an affordable transit option to elderly, low- income and disabled citizens in Glendale needing transportation to destinations outside the city for social services, medical or other purposes. The service reduces the need for passengers to transfer from one city service to another at city boundaries. Funds for this program are budgeted in the Fixed Route division of the GO Transportation Program account number 1660-16540-518200. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $35,000 Account Name, Fund, Account and Line Item Number Fixed Route, Account No. 1660-16540-518200 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to sign any and all documentation entering into an intergovernmental agreement with Maricopa County Special Transportation Services for the provision of transit services in an amount not to exceed $35,000. Resolution No. 4164 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY HUMAN SERVICES DEPARTMENT FOR A SPECIAL TRANSPORTATION SERVICES PROGRAM. 14. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR FIXED ROUTE BUS SERVICES This is a request for the City Council to authorize the City Manager to enter into an intergovernmental agreement (IGA) with the City of Phoenix, Contract Change Order No. 9A, for the continued operation of fixed route bus services in the City of Glendale. One of the Council's goals is to provide high-quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. 20 For over 25 years, fixed route bus service has been provided in Glendale through an agreement with the City of Phoenix. The annual agreement provides continuation of fixed route bus service to the citizens of Glendale. This amendment requests an increase to the amount of the IGA which was approved by the Council on September 25, 2007. The cost presented in the original IGA was $3,286,889 and was an estimate provided by the City of Phoenix. Recently the City of Phoenix renegotiated their contracts with service providers, resulting in increased costs for current service levels. The increase to the contract for Fiscal Year 2007-08 is expected to be an additional $426,223 for a total cost of $3,713,112. Funding for bus service is provided through the GO Glendale Transportation Program. This contract provides citizens of Glendale with all or part of the bus service on Bethany Home Road, Northern Avenue, Olive Avenue, Peoria Avenue, Thunderbird Road, Bell Road, Union Hills Drive, 5151, 59th, and 67th Avenues. Fixed route service was provided to more than two million riders in Glendale last year. The additional cost for the fixed route contract for Fiscal Year 2007-08 is estimated at $426,223. Funds are budgeted in the Fixed Route account of the GO Transportation Program. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $426,223 Account Name, Fund, Account and Line Item Number: Fixed Route, Account No. — 1660-16540-518200 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement, Contract Change Order No. 9A, with the City of Phoenix for the continued operation of fixed route bus services in Glendale in an amount estimated at $426,223. Resolution No. 4165 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF CONTRACT CHANGE ORDER NO. 9A TO THE TRANSIT SERVICES AGREEMENT (C-6168) WITH THE CITY OF PHOENIX FOR THE OPERATION OF FIXED ROUTE BUS SERVICES IN THE CITY OF GLENDALE. 15. COOPERATIVE FIRE RATE AGREEMENT WITH THE ARIZONA STATE LAND DEPARTMENT This is a request for the City Council to adopt a resolution entering into a cooperative fire rate agreement with the Arizona State Land Department to provide fire protection to state forests and wildlands. 21 This request supports the Council's strategic goal of one community focused on public safety for citizens and visitors by providing fire protection to state forests and wildlands. The State Land Department has developed a comprehensive forest and wildland fire Incident Management System. Fire departments that are called to assist with wildland and forest fires are those who have cooperative agreements with the State Land Department. By entering into this agreement, the Glendale Fire Department will be able to provide emergency fire suppression assistance, if needed, during large scale events on state lands. Costs incurred by the department while assisting in these events are reimbursable through the state's disaster cost recovery process. In September of 2007, the city entered into a cooperative fire rate agreement with the Arizona State Land Department. Due to rate increases from the Arizona State Land Department, a new cooperative fire rate agreement is necessary. This agreement will cover the period from April 15, 2008 through April 15, 2010. On September 25, 2007, the Council authorized the cooperative fire rate agreement with the Arizona State Land Department to provide fire protection to state forests and wildlands. On November 12, 2002, the Council authorized the cooperative mutual aid agreement with the Arizona State Land Department to provide fire protection to state forests and wildlands. By entering into this agreement, the Glendale Fire Department will be able to provide emergency fire suppression assistance, if needed, during large scale events on state lands. In return, the city will have access to state owned fire equipment, if needed, during periods of extreme brush fire danger in large parks and open areas. The recommendation was to waive reading beyond the title and adopt the resolution authorizing the City Manager to enter into a Cooperative Fire Rate Agreement with the Arizona State Land Department for fire protection to state forests and wildlands. Resolution No. 4166 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A COOPERATIVE FIRE RATE AGREEMENT WITH THE ARIZONA STATE FORESTRY DIVISION TO PROVIDE FIRE PROTECTION TO STATE FORESTS AND WILDLANDS. 22 16. MORCOMB ADOBE HOUSE AND SERVICE STATION HISTORIC PRESERVATION HERITAGE FUND GRANT APPLICATION This is a request for the City Council to submit a Historic Preservation Heritage Fund grant application to rehabilitate and weatherize two historic structures on the city- owned Morcomb property located at 6024 West Myrtle Avenue and to accept the grant, if awarded. The proposed project would implement the City Council strategic goal of one community with a vibrant city center. The grant application would also implement the Historic Preservation Element for the Glendale General Plan. The city of Glendale's Transportation Department purchased the property for transportation purposes. Planning staff has worked with Transportation, Field Operations, Parks and Recreation, Library, Arts Commission and Engineering to incorporate Morcomb property's historic structures into the Myrtle Avenue Cultural Entryway. The Arts Commission commissioned Howard Meehan, artist, to create a concept for the site. Mr. Meehan created a historic theme art feature of a spiral walk with steel rings holding etched glass panels showing the history of Glendale and the site. The Morcomb buildings were listed on the National Register on April 6, 2006. The site also currently contains a plaza with unique and educational art features related to Glendale's history and the importance of Grand Avenue in the development of Glendale as a major agricultural and shipping center in the West Valley. The Morcomb family placed $50,000 into an account for restoration of the two buildings. There is a two year time limit to use the funds. Planning staff used $8,000 to hire a historic preservation architect to develop a building assessment report that provides the basis for this Heritage Fund application scope of work. The balance of these funds will be used to complete interior restorations in both buildings. The City Council has approved and accepted numerous Arizona State Parks Historic Preservation Heritage Fund grants. The most recently completed Heritage Fund grant was for the rehabilitation of Catlin Court Historic District historic homes. Glendale residents have strongly supported the city's historic preservation efforts. The grant would assist the city in preserving one of the oldest historic sites in the downtown area and creating a unique interpretive display that will enhance the Myrtle Avenue Cultural Entryway. There will be minimal ongoing operating costs upon the completion of the project, including occasional maintenance by Field Operations and periodic updating of the exhibits by Glendale Arizona Historical Society volunteers. The matching funds for this project will come from the Historic Preservation/Cultural Facilities Bond Fund. 23 The total project cost is $205,681. The grant request is $80,672. The city match is $125,009, which includes $121,009 in cash from the existing Historic Preservation/Cultural Facilities Bond Fund and $4,000 of in-kind services. Grants Capital One-Time Cost Budgeted Unbudgeted Total Expense X X $205,681 Account Name, Fund, Account and Line item Number: An account will be established in Fund 1840 when this grant is awarded. The recommendation was to waive reading beyond the title and adopt a resolution approving the Historic Preservation Heritage Fund Grant application described herein, authorizing the required matching funds and authorizing acceptance and implementation of the grant in accordance with all applicable federal, state and local regulations, policies, and Heritage Fund contractual guidelines. Resolution No. 4167 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING THE FISCAL YEAR 2008 MORCOMB ADOBE HOUSE AND SERVICE STATION HISTORIC PRESERVATION HERITAGE FUND GRANT APPLICATION. 17. ACCEPTANCE OF STATE HOMELAND SECURITY GRANTS This is a request for the City Council to adopt a resolution authorizing the City Manager to accept and administer Fiscal Year (FY) 2007 State Homeland Security Grant awards for a total amount of$404,570. These grant awards will support the Glendale Police Department in enhancing the Explosive Ordinance Disposal operations, Rapid Response Team operations, and public safety communications equipment. No additional staffing is required as to implement these grant awards. On April 8, 2008, the Council approved State Homeland Security grants to enhance local citizen emergency preparedness, critical infrastructure security equipment and continue the city's anti-terrorism partnership with state and federal agencies. On December 11, 2007, the Council approved State Homeland Security grants to enhance public safety communications and fund volunteer initiatives for the Volunteers in Police Service program. 24 On November 27, 2007, the Council approved State Homeland Security grants to enhance Special Operations and the Metropolitan Medical Response System program. On April 24, 2007, the Council approved the 2006 Urban Areas Security Initiative funds to enhance the physical security of our Public Safety facilities. Since 1999, Glendale has been able to leverage city funds with grant funds to enhance first responder preparedness with the city and the West Valley. Grant funds have been used to purchase safety equipment to protect first responders, specialized equipment for technical operations, and equipment to enhance communication efforts, as well as to develop preparedness training and to enhance prevention and intervention programs. There is no financial match requested for this funding. This is one-time funding by the State Department of Homeland Security specifically for the programs identified previously. While no matching funds are requested for the initial purchase of this equipment, there is an expectation that the city would need to allocate funds to operate and replace any equipment purchased with Homeland Security grant monies. Departments will submit supplemental requests for future fiscal year budgets. Grants Capital One-Time Cost Budgeted Unbudgeted Total Expense X $404,570 Account Name, Fund, Account and Line Item Number: A specific account will be established in Fund 1840, the city's grant fund, once the grant agreements are formally executed. The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to accept and administer the Fiscal Year 2007 State Homeland Security Grant awards in the amount not to exceed $404,570. Resolution No. 4168 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING THREE GRANT AWARDS FROM THE ARIZONA DEPARTMENT OF HOMELAND SECURITY UNDER THE FFY 2007 HOMELAND SECURITY GRANT PROGRAM. 18. RESOLUTION IN SUPPORT OF BID TO HOST THE NCAA MEN'S DIVISION I BASKETBALL CHAMPIONSHIP FINAL FOUR This is a request for the City Council to approve a resolution in support of a regional bid to host the National Collegiate Athletic Association (NCAA) Men's Division I 25 Basketball Championship "Final Four" Games for one of the tournament years 2012 through 2016 at the University of Phoenix Stadium in Glendale, Arizona. The resolution identifies the importance of this destination event to Glendale, the Valley, and the State of Arizona and assures a collaborative and integrated approach across partnering agencies to finance, promote, and stage the Men's Final Four and related events. Just over a year ago, the city of Glendale was asked to participate in a meeting to discuss the possible formation of a Local Organizing Committee (LOC) to bid for a future Final Four tournament to be hosted at University of Phoenix Stadium. Other agencies participating in these discussions included Arizona State University, the City of Phoenix, the Arizona Sports & Tourism Authority, The Governor's Office of Tourism, the Phoenix Convention and Visitor's Bureau, the Fiesta Bowl, the Phoenix Sports Commission, and Global Spectrum. The group has had subsequent meetings with the NCAA to clarify the bid process and specifications and determined that venues in Phoenix and Glendale would be ideal for the Final Four and other related events. The bid is due to the NCAA on June 16, 2008. The NCAA anticipates announcing host communities for the years 2012-2016 in late November 2008. Upon designation of Glendale as the site for the NCAA Men's Final Four, the city will support the LOC to ensure a safe and successful event. The LOC is responsible for putting together a budget and raising funds to support hosting and staging the event. The LOC will reimburse those agencies providing public safety services. Hosting an event of the magnitude of the NCAA Men's Final Four will enhance national and international recognition of Glendale as a sports, family and entertainment destination. Tourism serves as an economic stimulus for the city. Additionally, the NCAA works with host communities to ensure there are many family-related activities, including interactive experiences and Youth Education through Sports (YES) clinics. The recommendation was to waive reading beyond the title and adopt a resolution in support of the bid to host the NCAA Men's Division I Basketball Championship "Final Four" game for one of the tournament years 2012 through 2016 at the University of Phoenix Stadium in Glendale, Arizona. Resolution No. 4169 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, IN SUPPORT OF THE BID TO HOST THE NCAA MEN'S DIVISION I BASKETBALL CHAMPIONSHIP "FINAL FOUR" GAMES FOR ONE OF THE TOURNAMENT YEARS 2012 THROUGH 2016 AT THE AzSTA STADIUM IN GLENDALE, ARIZONA; PROVIDING AGENCY ASSURANCES IN SUPPORT OF SAID BID FOR PUBLIC SAFETY, AIRPORT ACTIVITY, TAXATION, BUILDING AND 26 STRUCTURAL SAFETY REVIEW, AND PROTECTION AGAINST UNAUTHORIZED PROMOTIONAL ACTIVITIES DURING MEN'S FINAL FOUR WEEK. It was moved by Frate and seconded by Martinez, to approve the recommended actions on Consent Agenda Item Nos. 1 through 18, including the approval and adoption of Resolution No. 4160 New Series, Resolution No. 4161 New Series, Resolution No. 4162 New Series, Resolution No. 4163 New Series, Resolution No. 4164 New Series, Resolution No. 4165 New Series, Resolution No. 4166 New Series, Resolution No. 4167 New Series, Resolution No. 4168 New Series, and Resolution No. 4169 New Series. The motion carried unanimously. PUBLIC HEARING — ORDINANCES 19. REZONING APPLICATION ZON07-34 (ORDINANCE): CHOLLA PARK AND DESERT PALMS ELEMENTARY SCHOOL — 11441 NORTH 55TH AVENUE (PUBLIC HEARING REQUIRED) Ms. Karen Stovall, Senior Planner, presented this item. This is a request for the City Council to approve a Planning Commission initiated rezoning from A-1 (Agricultural) to R1-7 (Single Residence). Approval of this zoning change would result in a zoning district that most closely matches the underlying land use and intent of the General Plan. The rezoning of these properties also supports the Council goal of creating one community with strong neighborhoods by ensuring the site will remain a park and elementary school. The 19.3 acre site is located at the northeast corner of 55th Avenue and Cholla Street. The property includes Cholla Park and Desert Palms elementary school. This rezoning case was initiated by the Planning Commission on February 7, 2008, and was recommended for approval on April 3, 2008. This action will ensure the preservation of these properties current uses as a city public park and an elementary school by strengthening the relationship between the General Plan and the Zoning Map. The Planning Department mailed 121 notification letters to adjacent property owners and interested parties on February 25, 2008. Staff received no comments during the Citizen Participation process. The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt an ordinance for rezoning application ZON07-34. Mayor Scruggs opened the public hearing on Agenda Item No. 19. As there were no comments, Mayor Scruggs closed the public hearing. 27 Ordinance No. 2644 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 11441 NORTH 55TH AVENUE FROM A-1 (AGRICULTURAL) TO R1-7 (SINGLE RESIDENCE); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Knaack, and seconded by Lieberman, to approve Ordinance No. 2644 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 20. REZONING APPLICATION ZON07-35 (ORDINANCE): MONDO PARK — 5704 WEST HATCHER ROAD (PUBLIC HEARING REQUIREDI Ms. Karen Stovall, Senior Planner, presented this item. This is a request for the City Council to approve a Planning Commission initiated rezoning from A-1 (Agricultural) to R1-6 (Single Residence). Approval of this zoning change would result in a zoning district that most closely matches the underlying land use and intent of the General Plan. The rezoning of this property also supports the Council goal of creating one community with strong neighborhoods by ensuring the area will remain a park. The five-acre site is located at the northwest corner of 57th Avenue and Hatcher Road. The City of Glendale owns and operates Mondo Park. This rezoning case was initiated by the Planning Commission on February 7, 2008, and was recommended for approval on April 3, 2008. This action will ensure the preservation of the current use of this property as a city park by strengthening the relationship between the General Plan and the Zoning Map. On February 25, 2008, Planning Department staff mailed 84 notification letters to adjacent property owners and interested parties. Staff received four telephone calls requesting more information. The callers were concerned that the city was rezoning the park to a single-family zoning district. Staff provided information to the citizens explaining the rezoning would strengthen the City's General Plan by having the zoning district consistent with the General Plan Land Use designation, and that the property would remain a public park. During the Planning Commission April 3, 2008, public hearing, several neighbors were concerned that this rezoning would remove the park from the community. The citizens were assured the park would not be removed, and homes would not be built in place of the park. Staff explained that city parks are a fundamental component of quality neighborhoods, and Mondo Park would remain. 28 The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt an ordinance for rezoning application ZON07-35. Mayor Scruggs opened the public hearing on Agenda Item No. 20. As there were no comments, Mayor Scruggs closed the public hearing. Ordinance No. 2645 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 5704 WEST HATCHER ROAD FROM A-1 (AGRICULTURAL) TO R1-6 (SINGLE RESIDENCE); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Knaack, and seconded by Frate, to approve Ordinance No. 2645 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 21. REZONING APPLICATION ZON07-36 (ORDINANCE): FIRE STATION #154 — 4439 WEST PEORIA AVENUE (PUBLIC HEARING REQUIRED) Ms. Karen Stovall, Senior Planner, presented this item. This is a request for the City Council to approve a Planning Commission initiated rezoning from A-1 (Agricultural) to R1-6 (Single Residence) zoning district. Approval of this zoning change would result in a zoning district that most closely matches the underlying land use and intent of the General Plan. The rezoning of this property also supports the Council goal of creating one community with strong neighborhoods by ensuring the area will remain a fire station. The approximately one-acre site is located at the southeast corner of 44th Drive and Peoria Avenue. The City of Glendale owns and operates the fire station on the site. This rezoning case was initiated by the Planning Commission on February 7, 2008, and was recommended for approval on April 3, 2008. This action will ensure the preservation of this property current use as a fire station by strengthening the relationship between the General Plan and the Zoning Map. On February 25, 2008, Planning Department staff mailed 87 notification letters to adjacent property owners and interested parties. Staff has not received any telephone calls or letters concerning this project. 29 The recommendation was to conduct a public hearing, waive reading beyond the title and adopt an ordinance for rezoning application ZON07-36. Mayor Scruggs opened the public hearing on Agenda Item No. 21. As there were no comments, Mayor Scruggs closed the public hearing. Ordinance No. 2646 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 4439 WEST PEORIA AVENUE FROM A-1 (AGRICULTURAL) TO R1-6 (SINGLE RESIDENCE); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Lieberman, and seconded by Knaack, to approve Ordinance No. 2646 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. ORDINANCES 22. DEEDS AND EASEMENTS ORDINANCE Ms. Darcie McCracken, Deputy City Clerk, presented this item. This is a request for the Council to formally accept real estate properties on behalf of the City of Glendale. The Deeds and Easements Ordinance is comprised of properties that have been deeded to the city. The deeds have all been recorded with Maricopa County. As a matter of practice, the Council formally accepts these properties by ordinance. The recommendation was to waive reading beyond the title and adopt an ordinance formally accepting the real estate properties on behalf of the city of Glendale. Ordinance No. 2647 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING DEEDS AND EASEMENTS FOR PROPERTY CONVEYED TO THE CITY OF GLENDALE. It was moved by Frate, and seconded by Martinez, to approve Ordinance No. 2647 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 30 PUBLIC HEARING — RESOLUTIONS 23. FISCAL YEAR 2008-09 PRELIMINARY BUDGET Ms. Sherry Schurhammer, Management & Budget Director, presented this item. This is a request for the City Council to review the Fiscal Year 2008-09 preliminary budget, conduct a public hearing, and adopt a resolution formally approving the preliminary operating, capital, debt service, and contingency appropriation budget and giving notice of the date for setting the property tax levy. Once Council approves the preliminary budget, a public notice will be published in a newspaper of general circulation for two weeks, with the adoption of the final budget and the required public hearing scheduled for June 24, 2008. The property tax levy adoption and public hearing also are scheduled for June 24, 2008. The budget incorporates all of the Council's strategic goals and key objectives while ensuring the city's financial stability by presenting realistic analyses about the provision of city services and future revenue expectations. Council approval of the preliminary budget will set the maximum level of expenditures for Fiscal Year 2008-09. Adjustments and reallocation of appropriation authority can be made after adoption of the preliminary budget, but the total amount of appropriation cannot be increased. A series of Council budget workshops were conducted in March and April of 2008 to review the proposed FY2008-09 budget for revenues and expenditures. Similar to past fiscal years, the City of Glendale enters Fiscal Year 2009 in a solid financial position despite the downturn in the economy that the country is experiencing. This position is a result of prudent management of city resources as well as wise strategic investments in the community over the last several years. As a result, the city's budget for the coming fiscal year continues to provide the resources to maintain essential city services while moving forward with strategies that ensure a positive, sustainable future. The Fiscal Year 2009 operating and capital budgets reflected in this document are balanced between revenues and expenditures. They are based on council's continued vision of 'one community' and the supporting strategic goals and key objectives, as shown below: • One community with strong neighborhoods; • One community focused on public safety for citizens and visitors; • One community with quality economic development; • One community with a vibrant city center; • One community with an active partnership with Luke Air Force Base; 31 • A city with high quality services for citizens; and • A city that is fiscally sound. The recommended budgets integrate these guiding principles for Fiscal Year 2009 and include resources to address the identified goals, with public safety and redevelopment having a high priority. The overall intent of the recommended budgets is to continue providing exceptional city services that support a high quality of life for the entire Glendale community. The recommended budgets also reflect continued investment in the community's infrastructure based on Council's prudent direction. Some key features of the Fiscal Year 2008-09 budget include the following: • 52 new public safety positions, with 41 new positions for the Police Department and 11 new positions for the Fire Department. With these additions, the City Council has added a total of 178 new positions to the Police and Fire Departments since June of 2006. These new positions reflect the progress that has been made in implementing the needs assessments of both departments. • $600,000 for the Neighborhood Improvement Grants program to provide small- scale capital improvements to various neighborhoods such as right-of-way landscaping enhancements and neighborhood entryways. • $100,000 for a new Redevelopment Program that will lead to the establishment of strategies to improve and enhance under-performing or under-utilized areas of the city. The purpose of this effort is to encourage local business growth that will benefit the Glendale community and generate higher levels of sales tax revenues. • $150,000 for continuation of the Visual Improvement Program that helps business owners in the renovation and improvement of the exterior of their businesses. • $28.9 million for economic development capital projects is included in the first five years of the plan, with $15.7 million in Fiscal Year 2009 alone. These funds are intended for the purchase of land for redevelopment, the upgrade and repair of older infrastructure, and new development infrastructure. • $11.5 million in the Glendale Onboard Transportation Capital Program, which is supported by the designated sales tax for transportation, for the city's pavement management program, with $3.5 million for residential street overlay and $8 million for arterial street overlay. This funding supplements the $11 .5 million that was allocated for the same purposes in the Fiscal Year 2008 budget. • $42 million for the construction of a new municipal court facility. 32 • $7 million for the construction of a new branch library in the west area of Glendale. • $2.4 million for improvements to the Sahuaro Ranch Park. The fourth budget workshop occurred on April 22, 2008. These budget discussions included total compensation and Council's final decisions regarding the Fiscal Year 2008 operating and capital budgets and the rate recommendations for the water, sewer, sanitation, and landfill funds. The third budget workshop occurred on April 15, 2008. These budget discussions included the supplemental requests and capital improvement plan for the enterprise operations (water and sewer funds, sanitation fund, and landfill fund); the annual Utilities Needs Assessment; and the rate recommendations for the enterprise operations. These budget discussions also included follow up to the questions from the April 1, 2008, budget workshop related to the proposed 10-year capital improvement plan and property tax rate adjustment. The second budget workshop occurred on April 1 , 2008. These budget discussions included the supplemental requests for the public safety sales tax funds and the proposed 10-year capital plan for all funds except water, sewer, sanitation, and landfill. The first budget workshop occurred on March 25, 2008. These budget discussions included the recommended General Fund (GF) operating budget, all GF supplemental requests, and the supplemental requests for the GO! Transportation Program. The Budget Workbook containing the city manager's recommended budget for Fiscal Year 2008-09 was posted on the city's webpage for citizens prior to each budget workshop. Glendale's budget is an important financial, planning and public communication tool. It gives residents and businesses a clear and concrete view of the city's direction for public services, operations and capital facilities and equipment. It also provides the community with a better understanding of the city's ongoing needs for stable revenue sources to fund public services, ongoing operations and capital facilities and equipment. All budget workshops were open to the public and posted publicly per state requirements. In addition, the Budget Workbook containing the city manager's recommended budget for Fiscal Year 2008-09 was posted on the city's webpage for citizens to view prior to each budget workshop. 33 The annual budget (all funds) for the city is divided into four major components, which include all appropriations for the city. The total budget, including all four components, is $925.0 million for Fiscal Year 2009. The four components and their respective total amounts for Fiscal Year 2008-09 are as follows: • The operating budget finances the day-to-day provision of city services and totals $376.9 million. • The capital improvement budget funds the construction of city facilities, such as police/fire stations and libraries, in addition to the construction of roads, public amenities and other infrastructure throughout the city. This year the capital improvement budget totals $391.9 million. • The debt service budget is used to repay money borrowed by the city, primarily for capital improvements, and amounts to $79.3 million. • The final component of the budget is the contingency appropriation, which is made up of fund reserves and is available to cover emergency expenses or revenue shortages should they arise during the fiscal year. The contingency appropriation for this fiscal year totals $76.9 million. This represents a decrease of 1.8% ($17 million) from the Fiscal Year 2008 total budget of$942.0 million. The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt a resolution approving the Fiscal Year 2008-09 preliminary budget and give notice of the date for a public hearing on setting the property tax levy. Resolution No. 4170 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2008-2009; ADOPTING A TENTATIVE BUDGET; SETTING FORTH THE REVENUE, THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR THE VARIOUS PURPOSES; AND GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS FOR FIXING THE TAX LEVIES. Mayor Scruggs opened the public hearing on Agenda Item No. 23. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Martinez, and seconded by Frate, to pass, adopt, and approve Resolution No. 4170 New Series. The motion carried unanimously. 34 REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Martinez, and seconded by Frate, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, June 17, 2008, to be followed by an Executive Session pursuant to A.R.S. 38- 431.03. The motion carried unanimously. MOTION TO EXCUSE COUNCILMEMBER CLARK It was moved by Martinez, and seconded by Knaack, to excuse Councilmember Clark from tonight's Council meeting. The motion carried unanimously. CITIZEN COMMENTS There were no citizen comments. COUNCIL COMMENTS AND SUGGESTIONS Vice Mayor Martinez congratulated Mr. Frank Hinds, a Glendale resident, on receiving the very prestigious President's Volunteer Award. He remarked on how hard he had worked to bring public safety awareness to the forefront, and as a result, many lives had been saved. Councilmember Frate reminded everyone to watch children around water now that the temperatures have risen. He also cautioned people about the dangers in leaving young children in vehicles with temperatures surpassing the 100 degree mark. Councilmember Knaack invited everyone to attend the Park and Recreation Summer Band Concert series. She said she attended the concert on opening night and it has been a success. She stated that over 400 people had attended the concert. The concert series is held at Murphy Park every Thursday for the months of July and August. ADJOURNMENT There being no further business, the meeting was adjourned at 7:45 p.m. • mela Hanna - City Clerk 35