HomeMy WebLinkAboutAgenda Packet - Meeting Date: 2/12/2008 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, FEBRUARY 12, 2008 AT 7:00 P.M.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Manuel D. Martinez, and the following Councilmembers present: Joyce V. Clark, Steyen
E. Frate, David M. Goulet and Yvonne J. Knaack.
Also present were Pam Kavanaugh, Assistant City Manager; Craig Tindall, City
Attorney; and Pamela Hanna, City Clerk.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the five resolutions and nine
ordinances to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.
Mayor Scruggs announced that items 26 and 27 for CBD 101 and Organic 101
have been administratively withdrawn from the agenda at the request of the applicant to
be bought forward at an undermined date in the future.
APPROVAL OF THE MINUTES OF THE JANUARY 23, 2008 CITY COUNCIL
MEETING
It was moved by Goulet, and seconded by Clark, to dispense with the
reading of the minutes of the January 23, 2008 City Council meeting, as each
member of the Council had been provided copies in advance, and approve them
as written. The motion carried unanimously.
BOARDS AND COMMISSIONS
This is a request for the City Council to approve the recommended appointments
to the following boards, commissions and other bodies that have a vacancy or expired
term and for the Mayor to administer the Oath of Office to those appointees in
attendance.
Effective Expiration
Citizens Bicycle Advisory Committee
Qualls, Richard Jr. Cactus Reappointment 2/12/2008 2/12/2010
Horvath, G.John Ocotillo - Appointment 3/5/2008 3/5/2010
Crowell, Norman Mayoral Reappointment 2/12/2008 2/12/2010
Hildebrant, Gail Mayoral Reappointment 3/5/2008 3/5/2010
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Citizens Transportation Oversight Commission
Cooper, Norman Mayoral Appointment 2/12/2008 11/25/2008
Jacobson, Rose Cholla Reappointment 3/25/2008 3/25/2010
Turner, Betsy— Chair Barrel Reappointment 3/26/2008 3/26/2009
Jacobson, Rose —Vice Cholla Reappointment 3/26/2008 3/26/2009
Chair
•
Commission on Persons with Disabilities
Kulp, Margaret Barrel Reappointment 2/27/2008 2/27/2010
Shaaban, Mounib Sahuaro Appointment 2/27/2008 2/27/2010
Ray, Ricki — Chair Cactus Reappointment 2/26/2008 2/26/2009
Heffley, Ray —Vice Sahuaro Appointment 2/12/2008 2/26/2009
Chair
Community Development Advisory Committee
Jernigan, Susan Barrel Reappointment 4/1/2008 4/1/2010
Kim, Tricia Mayoral Appointment 2/12/2008 7/1/2008
Historic Preservation Commission
Byrne, Ruth Barrel Reappointment 4/13/2008 4/13/2010
Grose, Jim Cholla Appointment 4/13/2008 4/13/2010
Leimeter, Daniel Cholla Appointment 4/13/2008 4/13/2010
Shady, Becky Barrel Appointment 4/13/2008 4/13/2010
Zomok, Charles Ocotillo Reappointment 4/13/2008 4/13/2010
Judicial Selection Advisory Board
Dobbelaere, Art Cholla Reappointment 4/23/2008 4/23/2010
Mead, Terrance Sahuaro Appointment 2/12/2008 4/23/2009
Library Advisory Board
Lee, JoAnn Mayoral Reappointment 4/13/2008 4/13/2010
Neyer, Kathe Barrel Appointment 4/13/2008 4/13/2010
Lee, JoAnn — Chair Mayoral Appointment 4/13/2008 4/13/2009
Parks & Recreation Advisory Commission
Farley, Liz Mayoral Reappointment 4/9/2008 4/9/2010
Passmore, Rod —Vice Ocotillo Appointment 2/12/2008 2/12/2009
Chair
Personnel Board
Podzius, Roberta Cholla Appointment 2/12/2008 2/12/2010
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Planning Commission
Azlin, Don Barrel Appointment 3/25/2008 3/25/2010
Ward, Doug Cholla Reappointment 3/25/2008 3/25/2010
Tennyson, Michele Mayoral Reappointment 3/25/2008 3/25/2010
The recommendation was to make appointments to the boards, commissions
and other bodies and administer the Oaths of Office.
It was moved by Martinez, and seconded by Frate, to appoint Richard
Qualls, Jr., G. John Horvath, Norman Crowell and Gail Hildebrant to the Citizens
Bicycle Advisory Committee; Norman Cooper, Rose Jacobson, and Betsy Turner
to the Citizens Transportation Oversight Commission; Margaret Kulp, Mounib
Shaaban, Ricki Ray and Ray Heffley to the Commission on Persons with
Disabilities; Susan Jernigan and Tricia Kim to the Community Development
Advisory Committee; Ruth Byrne, Jim Grose, Daniel Leimeter, Becky Shady and
Charles Zomok to the Historic Preservation Commission; Art Dobbelaere and
Terrance Mead to the Judicial Selection Advisory Board; JoAnn Lee and Kathe
Neyer to the Library Advisory Board; Liz Farley and Rod Passmore to the Parks &
Recreation Advisory Commission; Roberta Podzius to the Personnel Board; and
Don Azlin, Doug Ward and Michele Tennyson to the Planning Commission, for the
terms listed above. The motion carried unanimously.
Mayor Scruggs called the appointees that were present forward: Norman
Crowell, Gail Hildebrant, John G. Horvath, Norman Cooper, Rose Jacobson, Betsy
Turner, Mounib Shaaban, Ricki Ray, Ray Heffley, Susan Jernigan, Ruth Byrne, Jim
Grose, Daniel Leimeter, Becky Shady, Charles Zomok, Terrance Mead, JoAnn Lee,
Don Azlin, Doug Ward.
Mayor Scruggs administered the oath. Mayor Scruggs expressed her
appreciation to the newly appointed boards and commissions for their time and effort in
serving the city of Glendale.
PROCLAMATIONS AND AWARDS
POSTHUMOUS RECOGNITION OF COMMUNITY SERVICE FOR KARL F. ABEL
This is a request for the City Council to posthumously recognize Mr. Karl F. Abel
for his service on the Board of Directors of the Municipal Property Corporation (MPC) of
the City of Glendale.
The Council established the MPC in 1982. Mr. Abel served as a member of its
Board of Directors from incorporation in August of 1982 until his death in July of 2007.
During his twenty-five year tenure, Mr. Abel provided fiscal oversight on many important
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capital improvement plan projects financed by MPC, including the construction of the
Glendale Municipal Complex and the Glendale Regional Public Safety Center.
Mr. Jonathan Abel, Karl Abel's son, will be present to accept the plaque of
recognition.
The recommendation was to present a plaque of recognition to Mr. Jonathan
Abel for his father's outstanding contributions.and dedication to serving the citizens of
Glendale.
Mayor Scruggs expressed her gratitude and deep love and friendship for Mr.
Abel. She said he served the city in many difference ways and will be truly missed.
Mr. Jonathan Abel came forward to accept his father's plaque. He thanked
Mayor. Scruggs and the City of Glendale. He added that his father had been
Homecoming King for Glendale High School, class of 1933. He said that receiving this
honor brought everything full circle.
CONSENT AGENDA
Ms. Pam Kavanaugh, Assistant City Manager, read agenda item numbers 1
through 16 and Ms. Pamela Hanna, City Clerk, read consent agenda resolution item
numbers 17 through 20 by number and title.
1. LIQUOR LICENSE NO. 3-1166 SARGENT'S MARKET
This is a request for the City Council to approve a non-transferable Series 10
(Liquor Store — Beer and Wine) license, operating with an interim permit, for Sargent's
Market located at 5601 West Glendale Avenue. The Arizona State application (number
10075534) was submitted by Cookie K. Sohn.
The 60-day deadline for processing this application was January 25, 2008. A
request for extension was submitted to the Department of Liquor License. The location
of the establishment is 5601 West Glendale Avenue and is within the Ocotillo District,
zoned PR (pedestrian retail). This establishment is over 300 feet from any school or
church. This is a non-transferable Series 10 license application operating with an
interim permit by Cookie K. Sohn. The population density is 18,743 people per square
mile. The approval of this license will not increase the total number of liquor licenses in
this area. The number of liquor licenses within a one-mile radius is 34 as listed below:
Series Type Quantity
6 Bar—All Liquor 3
7 Bar— Beer and Wine 4
9 Liquor Store —All Liquor 2
10 Liquor Store— Beer and Wine 10
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•
12 Restaurant—All Liquor 13
14 Private Club 2
Total 34
No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have.reviewed the application and determined that it meets
all technical requirements. Therefore, it is staffs recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
2. LIQUOR LICENSE NO. 3-1167 ARROWHEAD COUNTRY CLUB
This is a request for the Council to approve a non-transferable Series 14 (Private
Club) license, operating with an interim permit, for Arrowhead Country Club located at
19888 North 73rd Avenue. The Arizona State application (number 14073045) was
submitted by Andrea Dahlman Lewkowitz.
The 60-day deadline for processing this application was February 5, 2008. A
request for extension was submitted to the Department of Liquor License. The location
of the establishment is 19888 North 73rd Avenue and is within the Cholla District, zoned
SU (special use district). This is a non-transferable Series 14 (Private Club) license.
The population density is 16,755 people per square mile. The approval of this license
will not increase the total number of liquor licenses in this area. The number of liquor
licenses within a one-mile radius is 9 as listed below:
Series Type Quantity
6 Bar -All Liquor 2
7 Bar - Beer and Wine 1
9 Liquor Store —All Liquor 1
10 Liquor Store - Beer and Wine 1
12 Restaurant -All Liquor 3
14 Private Club 1
Total 9
No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staffs recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
3. LIQUOR LICENSE NO. 3-1168 THE LEGEND AT ARROWHEAD
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This is a request for the City Council to approve a person-to-person transfer for
this transferable Series 7 (Beer and Wine Bar) license, operating with an interim permit,
for The Legend at Arrowhead located at 21027 North 67th Avenue. The Arizona State
application (number 07070544) was submitted by Andrea Dahlman Lewkowitz.
The 60-day deadline for processing this application was February 5, 2008. A
request for extension was submitted to the Department of Liquor License. The location
of the establishment,is 21027 North 67th Avenue and is within the Cholla District, zoned
SU (special use district). This establishment is over 300 feet from any school or church.
This is a person-to-person transfer, operating with an interim permit for this transferable
Series 7 liquor license. The population density is 17,453 people per square mile. The
approval of this license will not increase the total number of liquor licenses in this area.
The number of liquor licenses within a one-mile radius is 12 as listed below:
Series Type Quantity
6 Bar - All Liquor 2
7 Bar - Beer and Wine 3
9 Liquor Store —All Liquor 2
10 Liquor Store - Beer and Wine 1
12 Restaurant - All Liquor 4
Total 12
No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staffs recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
4. AWARD OF CONSTRUCTION CONTRACT: MULTI-USE SPORTS FIELD
LIGHTING AT COPPER CANYON AND RAYMOND E. KELLIS HIGH
SCHOOLS
This is a request for the City Council to approve a contract with Kimbrell Electric,
Inc. for the construction of multi-use athletic sports field lighting at Copper Canyon and
Raymond E. Kellis High Schools.
The construction of the multi-use sports lighting is consistent with the Council-
approved Parks and Recreation Master Plan and the Council strategic goals of
providing high-quality services for citizens.
On December 13, 2005, the City Council approved an intergovernmental
agreement with the Tolleson Union High School District (Copper Canyon High School)
and the Peoria Unified School District (Raymond E. Kellis High School) to provide off-
site, overflow parking opportunities within a one-mile radius of the University of Phoenix
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Stadium. The intergovernmental agreement with the school districts provides the city
use of the parking lots for Cardinal football games and mega events. In addition, the
intergovernmental agreement allows for the construction of lighted sports fields and
reciprocal uses of school and city recreation facilities, which will provide expanded and
joint recreation activities for the community. The city is funding the installation of the
lighting. The Peoria Unified School District is responsible to pay the electricity during
the school's use of the fields. The Tolleson Union High School District is responsible
for funding all ongoing utility costs.
The city has similar lighting agreements with various school districts, including
Glendale Elementary School District (Bicentennial, Sine, and Landmark Schools),
Peoria Unified School District (Ironwood High School), and Glendale Union High School
District (Apollo High School).
The lighting at the sports fields would not be utilized past 10:00 pm, reducing any
impact to surrounding neighborhoods. Additionally, the lighting has been designed in
such a manner to lessen the overflow/spillage to adjacent property.
The Council approved a request by the City Manager to enter into an
intergovernmental agreement with the Tolleson Union High School District and the
Peoria Unified School District for city use of the Copper Canyon and Raymond E. Kellis
High Schools parking lots, reciprocal use of recreation facilities, and the construction of
sports field lighting.
Once the sports field lighting is installed, it will provide expanded use of the
multi-use fields at Copper Canyon and Raymond E. Kellis High Schools. In addition,
the City of Glendale Parks and Recreation Department will have use of the lighted
multi-use fields, classrooms and gymnasiums for recreation programs, including arts
and crafts, weight training, performing and cultural arts, and summer baseball and
softball. The schools and community would benefit from the extended use of the
lighted facility lessening the effects of over crowding fields and encouraging evening
programming. The agreements expand the usage times and allow for more use by the
schools and the parks and recreation programs.
Creating the ability to use school district facilities allows the City of Glendale
Parks and Recreation Department to utilize significant resources without expending
monies to construct the fields.
Funds are available in the Fiscal Year 2007-08 Capital Improvement Plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $455,179
Account Name, Fund, Account and Line Item Number:
Soccer Lights, 2060-70526-550800
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Staff recommends awarding the construction contract to Kimbrell Electric, Inc. for
the construction of the multi-use sports field lighting at Copper Canyon and Raymond
E. Kellis High Schools in the amount of$455,179.
5. AWARD OF PROPOSAL 07-68: CONSULTING SERVICES FOR ELECTRONIC
RECORDS MANAGEMENT
This is a request for the City Council to approve the proposal with Atdoc LLC for
consulting services for electronic records management.
A city with high-quality services for citizens is a key Council objective. Expansion
of the city's electronic records management system will allow better access to and
retrieval of documents improving internal and external service.
The City of Glendale has been operating an electronic record management
system in the Finance and City Clerk Departments for over 10 years. Building Safety
and Field Operations are in the process of being added to this system. It is essential
that research and planning be done prior to expanding or replacing the existing system
so that the greatest efficiency in service and most economy in cost will be achieved.
Eight proposals were received to provide the City Clerk's Office with consulting
services for electronic records management. The consulting services will include, but
are not limited to, analysis, evaluation and review of current system, make
recommendations for policies and procedures, evaluate software and hardware
solutions, review the court processes and develop a plan to implement the City Court as
a pilot project. Staff from the City Clerk's Office, Information Technology and the City
Court reviewed the offers that were received. Specific evaluation factors included
description of organization and project team, project manager education and
experience, overall cost, method of approach and compliance with specifications, and
project work plan and project schedule. The proposal scored highest by the committee
was submitted by Atdoc LLC. The proposal shall begin upon approval by the City
Council and continue for one year.
On June 26, 2007, the Council approved the Fiscal Year 2007-2008 budget and
this supplemental item.
Efficient, secure and comprehensive records management will expand
opportunities for citizen self-service and improve service from staff.
Funds are available in the Fiscal Year 2007-08 Capital Improvement Plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $77,500
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Account Name, Fund, Account and Line Item Number
Records Management, 1000-81050-551200
The recommendation was to award the proposal for consulting services for
electronic records management to Atdoc LLC in the amount not to exceed $77,500,
taxes included.
6. DOWNTOWN PARKING STRUCTURE PUBLIC ART
This is a request from the Glendale Arts Commission for the City Council to enter
into a contract with Lynn Basa for public art for the Downtown Parking Structure.
Through artistic enhancements to the downtown area, this public art project
addresses the Council's strategic goal of one community with a vibrant city center.
The project was initiated by a request from the city's Economic Development
Department to partner with the Arts Commission to artistically enhance the Downtown
Parking Structure, 5835 West Palmaire Avenue. The site occupies half of a city block
and is located adjacent and immediately north of the Bank of America building.
Recommended artist Lynn Basa is from Chicago. She is known for her work as
a public artist, educator and arts administrator. Her mosaic artworks adorn the
Indianapolis International Airport and a municipal parking structure for the City of
Claremont, California. She teaches public art practices at the School of the Art Institute
of Chicago.
The Downtown Parking Structure will feature more than 40 tile mosaic
medallions integrated into the building's sidewalks on the east, north and west sides.
The 379 square feet of mosaics will feature images from the community's past and
present. The artwork will be periodically power washed to maintain its appearance.
Graffiti can be easily removed without harming the artwork. The Public Art Program
budgets for maintenance and repairs for the city's art collection.
The artwork's installation will occur after the completion of the building's
construction so not to incur damage to the mosaics. Work on the installation will be
scheduled between September 15 and October 15, 2008 and will not conflict with the
operations of the retail tenants in the Parking Structure.
Since 1983, it has been the city's policy to enhance municipal buildings and
other public facilities with works of art, using funding provided by one percent of capital
construction projects.
The Downtown Parking Structure project was included in the 2007-08 Annual
Arts Project Plan, approved unanimously by the Arts Commission on May 16, 2007.
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The Arts Commission unanimously approved the artist and her design concept on
September 19, 2007.
The public artwork will beautify the facility and positively enhance pedestrian
traffic between Catlin Court and the historic downtown area. The placement of this
project will contribute to the Arts Commission's goal to ensure public art is distributed
throughout the city.
Eighty-three artists submitted applications to the Arts Commission's call to
artists, which was distributed nationally by the Library and Arts Department. A selection
panel, comprised of Arts Commission, design team and staff members, was convened
to review applications, plan, and implement the project. The selection panel met three
times on July 20, August 3 and September 19, 2007, to review applications and
interview finalists for the project. The selection panel recommended the artist on the
basis of previous experience, her vision for Glendale's project and her skills for
community participation in public artworks.
Input was gathered through a "Meet the Artist" evening open house held at the
Civic Center on October 17, 2007. The audience of approximately 50 people included
representatives of the downtown business community, civic leaders, historic
preservation, arts organizations, the historical society and residents.
Funds are available in the Fiscal Year 2007-08 Capital Improvement Program for
the Arts Commission.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $200,000
Account Name, Fund, Account and Line Item Number:
Arts Commission, 1220-84650-518200
The recommendation was to authorize the City Manager to enter into a public art
contract with Lynn Basa for the Downtown Parking Structure Public Art project.
7. PROFESSIONAL SERVICES AGREEMENT WITH BRYAN A. STIRRAT &
ASSOCIATES FOR LANDFILL GAS SYSTEM EXPANSION PROJECT
This is a request for the City Council to approve a professional services
agreement with Bryan A. Stirrat and Associates (BAS) for services related to the landfill
gas system expansion project in an amount not to exceed $105,163. The agreement
includes design and construction administrative services for expansion and modification
of the existing landfill gas system. The purpose of the gas system expansion project is
to ensure landfill gas regulatory compliance and safety.
This agreement supports the Council goal of a city with high-quality services for
citizens.
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Methane gas is generated in the landfill as a byproduct of the waste
decomposition process. State and federal law require facilities to install gas
management systems to prevent offsite migration of landfill gas. Expansion and
modification of the landfill gas system will provide reliable and continued operation of
the City of Glendale landfill by increasing the gas collection capacity of the existing
system.
Upon approval of the professional services agreement with BAS for design of the
gas system expansion and modifications, Glendale staff will proceed with the process
of bidding the project for construction. Total funding for design and construction of the
landfill gas system expansion project is provided through the Fiscal Year 2007-08
Capital Improvement Program.
On December 11, 2007, the Council approved the extension of the methane
rights gas agreement with BAS.
On June 10, 2003 the Council approved a methane gas rights agreement with
BAS.
As the landfill disposal area grows in size, additional gas wells and collection
pipes are essential to prevent offsite migration of methane gas. The landfill gas system
expansion project will be instrumental towards maintaining environmental compliance
as required by State and Federal regulations.
Funds are available in the Fiscal Year 2007-08 Capital Improvement Program.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $105,163
Account Name, Fund, Account and Line item Number
Landfill Gas System Expansion, 2440-78517-550800
The recommendation was to authorize the City Manager to enter into a
professional services agreement with Bryan A. Stirrat and Associates to provide design
and construction administration services for expansion and modification of the existing
landfill gas system, in an amount not to exceed $105,163.
8. PROFESSIONAL SERVICES AGREEMENT: ZONE 2 BOOSTER PUMP
STATION MODIFICATIONS
This is a request for the City Council to approve a Professional Services
Agreement with HDR Engineering, Inc. for engineering services to provide design and
construction management for the Zone 2 Booster Pump Station Modifications project.
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This project will allow the main water line to be shut off for the construction of a
pedestrian pathway.
In the near future, a pedestrian pathway near 63rd Avenue and the Loop 101
freeway will be built near a large Zone 2 water line. The Zone 2 Booster Pump Station
Modifications will allow the large water line to be shut down while construction of the
pedestrian pathway takes place.
Funding is available in the Fiscal Year 2007-08 Capital Improvement Program.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
$199,230
Account Name, Fund, Account and Line item Number:
Cholla Water Plant Process Imp., 2400-61024-551200
The recommendation was to authorize the City Manager to enter into a
professional services agreement with HDR Engineering, Inc. for engineering services to
provide design and construction management for the Zone 2 Booster Pump Station
Modifications project, in an amount not to exceed $199,230.
9. PURCHASE CONTRACT WITH REMOTEC FOR GLENDALE POLICE
DEPARTMENT
This is a request for the City Council to approve the purchase of a robotic remote
control from Remotec in the amount of $53,405 to enhance the Glendale Police
Department's Bomb Squad terrorism prevention and intervention program. Remotec is
the sole source vendor for the Remotec robotic remote control.
This request supports the Council's strategic goal of one community focused on
public safety for citizens and visitors.
Remotec is the vendor that was used to supply the existing Remotec Andros
F6A currently used by the Glendale Police Department Bomb Squad to review and
remotely dispose of explosives. This purchase is a necessary upgrade to enhance the
effectiveness and safety of the Police Department's bomb squad operations. The new
equipment allows the operator to remain farther away from the robot when it is in
operation and provides better maneuverability of the robot. The radio-controlled system
is a proprietary system provided by Remotec for its Andros F6A robot. All radio
frequency licensing has been acquired from the Federal Communications Commission
(FCC) and approved as of December 27, 2007.
On April 24, 2007, the Council approved the 2006 Urban Areas Security Initiative
(UASI) funds to sustain the Police Department's Rapid Response Team (RRT).
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Since 1999, Glendale has been able to leverage city funds with grants funding to
enhance first responder preparedness within the city and the West Valley. Grant funds
awarded to the City of Glendale under the 2006 UASI RRT Program will be used to
purchase the REMOTEC F6A Remote Control Unit. This purchase will enhance the
capabilities of the Glendale Police Department Bomb Squad and enable them to
respond to explosive and tactical events with the appropriate specialized equipment
needed to reduce the risk to civilians and team personnel.
The funds for the purchase of this equipment were provided as part of the 2006
Urban Areas Security Initiative (UASI) funds to sustain the Police Department's Rapid
Response Team (RRT). Ongoing costs will be charged to the Bomb Squad Account, or
absorbed in the Police Department's current budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $53,405
Account Name, Fund. Account and Line Item Number:
Urban Areas Security Initiative fund, Grant #2006-GE-T6-007, 1840-33085
The recommendation was to authorize the purchase of the REMOTEC Robotic
Remote Control from REMOTEC in the amount of$53,405.
10. AUTHORIZATION FOR INCREASE IN SPENDING WITH SOUTHWEST
FABRICATION
This is a request for the City Council to approve an amendment to Contract RFQ
06-08 with Southwest Fabrication to increase the spending limit from $49,900 to
$174,900 for Fiscal Year 2007-08. This one-time increase will allow 25 additional bus
shelters to be refurbished and repaired this fiscal year.
One of the Council goals is to provide high-quality services to the citizens of
Glendale. This amendment will expedite the refurbishment and repair of 25 shelters to
restore their appearance.
Refurbishing of shelters is done on a regular schedule to make repairs
associated with accidents, vandalism and graffiti, and maintain the overall appearance.
Currently 25 bus shelters need immediate refurbishment. The requested increase in
the amount of this contract this fiscal year will allow for a needed one-time
refurbishment of the 25 shelters.
Refurbishing entails removing the existing furniture and repairing and repainting
the items. Shelters are usually refurbished on a schedule. Unfortunately, in recent
years, the schedule has not been able to be maintained due to increases in vandalism
and damage repairs. This one-time increase will improve the appearance of the city's
bus shelters.
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The refurbishment of these shelters will enhance the transit system in the City of
Glendale by providing safe, clean, and attractive waiting areas for citizens who use
public transportation. It will also improve the appearance of these facilities to citizens
and visitors driving by the bus stop locations.
Funds for this project are available in the Transportation Department's operating
budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $125,000
Account Name, Fund, Account and Line Item Number
Fixed Route, 1660-16540-518200
The recommendation was to authorize an increase in spending and a contract
amendment to Contract RFQ 06-08 with Southwest Fabrication to refurbish 25 bus
shelters. The spending limit with Southwest Fabrication will increase from $49,900 to
$174,900 for Fiscal Year 2007-08.
11. PROFESSIONAL SERVICES CONTRACT WITH HALLETT & ASSOCIATES
This is a request for the City Council to authorize the Police Department enter
into a contract with Hallett & Associates to provide psychological support services to
police employees and their families.
The term of the contract shall be for a two-year initial period, with the option to
extend for an additional three years renewable on an annual basis.
These services will ensure the Council's strategic goals by providing the city with
high quality services for citizens and one community focused on public safety for
citizens and visitors, by meeting the needs of the police personnel.
In December of 2006, the Police Department awarded a contract for
psychological support services to Hallett & Associates through a competitive bid
process. The contract was for a one-year period, with the option to extend for four one-
year periods thereafter for a maximum term of five years.
The unique environment police employees work in makes it difficult for them to
receive comprehensive and effective professional emotional support from conventional
mental health services, which can lack an in-depth knowledge of police operations and
police culture.
Hallett and Associates has worked with police personnel and their families over
the past year, particularly with those affected directly with the loss of Officer Anthony
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Holly in February 2007. In the law enforcement work environment, personnel deal with
unique situations that require a different expertise that might not be found through
traditional resources. With the new contract, changes have been made to allow for self-
initiated preemptive action by the psychologist that may mitigate or prevent problems.
This would include random site visits, walks through work areas, conversations with
employees, `ride-alongs' with patrol officers, observation of crime scene operations and
monitoring trainings, to name a few.
Hallett and Associates have many aggregate years of law enforcement
experience, which includes providing services to multiple agencies for a wide range of
law enforcement tragedies including line of duty deaths, hostage negotiation stand-offs,
workplace violence, and support services to law enforcement agencies in New York City
after 9/11.
Staff awarded a one-year contract to Hallett & Associates for police
psychological services on December 15, 2006. This contract has been extended to
February 14, 2008 to provide continuity of service for police employees and to allow
time for Council to review this request.
Funding is available in the Police Department's operating budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $50,000
Account Name, Fund, Account and Line Item Number
Patrol-Special Revenue, 1700-12310-518200
The recommendation was to authorize the Police Department to enter into a
contract with Hallett & Associates in the amount of $50,000 to provide psychological
support services to police employees and their families.
12. AUTHORIZATION TO INCREASE CONTRACT AMOUNT WITH CBI SECURITY
SERVICES
This is a request for City Council to authorize $106,000 of additional spending
authority for CBI Security Services. The spending limit for CBI Security Services will
increase from $500,000 to $606,000 annually.
One of the Council's strategic goals is to provide high-quality service for citizens.
This request will continue to increase services provided at city facilities for citizens and
employees.
Security guard services are an existing service throughout the city and include
foot patrol, as well as vehicle patrol in several city-owned and operated facilities.
15
CBI Security Services include all management, organization, training, operation,
supervision, labor, equipment, materials, transportation and supplies necessary to
perform the services required by the city.
In November of 2006, the Council approved a contract with CBI Security
Services in an annual amount not to exceed $500,000. This award was for two years,
with an option for four, one-year extensions.
•
The Council awarded previous security guard services contracts in October of
2001, October of 1998, July of 1996, December of 1994, and June of 1994.
The current rate structure is $12.95 per hour for security guard on foot and
$13.94 per hour for vehicle patrol.
Funds are available in the operating budgets of various departments to cover the
expense of contracted security services for the various sites. This increase will add
services to the Park and Ride lot and the Community Action Program building.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $106,000
Account Name, Fund. Account and Line Item Number
Transportation, Fixed Route, 1660-16540-518200., $88,000
CAP Facility, 1000-81053-551200, $18,000
The recommendation was to authorize an increase of $106,000 to Contract RFP
06-09 with CBI Security Services, increasing the spending authority to $606,000.
13. FINAL PLAT APPLICATION APPROVAL FP07-01: COPPER COVE PHASE I —
9251 WEST MISSOURI AVENUE
This is a request by Maracay Homes for the City Council to approve the final plat
for Copper Cove Phase I, a Planned Residential Development (PRD) located at 9251
West Missouri Avenue.
The proposed final plat is consistent with the General Plan Land Use Map
designation of 1-2.5 dwelling units per acre and the existing R1-10 Single Residence,
Planned Residential Development (PRD) zoning district. The request meets the
requirements of the Subdivision and Minor Land Division Ordinance. The development
of this subdivision will create additional single-family housing opportunities in the city.
Copper Cove Phase I is a 36-lot single-family subdivision on 18 acres with a
density of two dwelling units per acre. Lot sizes vary from 11,640 square feet to 28,054
square feet with an average lot size of 12,307 square feet. The proposed minimum lot
width is 85 feet, and the minimum lot depth is 135 feet.
16
On April 20, 2006, the Planning Commission approved Rezoning application
ZON04-13 and Preliminary Plat application PP04-04 for this subdivision.
On June 27, 2006, the Council approved Rezoning application ZON04-13.
This project provides additional housing stock in a growing area of the city and
provides a transition from Copper Canyon High School to the larger lot residential
neighborhood to the north. The project is located in close proximity to the emerging
sports and entertainment district along the Loop 101 Freeway.
The applicant conducted a neighborhood meeting on September 27, 2004.
Issues discussed include: property values, home sizes, and prices, access to 95th and
Missouri Avenues, and phasing of the development. The applicant held a second
neighborhood meeting on November 30, 2005. Similar issues were discussed at this
meeting. The applicant was able to answer all questions and address all concerns
between the two meetings held.
The recommendation was to approve Final Plat application FP07-01.
14. FINAL PLAT APPLICATION APPROVAL FP07-18: GLENDALE CORPORATE
CENTER — 5251 NORTH 99TH AVENUE
This is a request by Opus West Corporation for City Council to approve the final
plat for Glendale Corporate Center, located at 5251 North 99th Avenue.
The proposed final plat is consistent with the General Plan land use designation
of Office and the existing C-O (Commercial Office) zoning district. The request meets
the requirements of the Subdivision and Minor Land Division Ordinance.
Glendale Corporate Center is a six-lot office subdivision on 22.25 acres. Lot
sizes vary from 92,065 square feet to 303,471 square feet.
On June 13, 2006, the City Council approved the C-O zoning of this subdivision
through case number ZON06-02.
This request facilitates development of the property by providing subdivided lots
that are ready for professional office development.
The recommendation was to approve Final Plat application FP07-18.
15. CONSTRUCTION MANAGER AT RISK AGREEMENT — 67TH AVENUE,
CAMELBACK ROAD TO GLENDALE AVENUE
This is a request for the City Council to approve a Construction Manager at Risk
(CMAR) Design Phase Services agreement with Achen-Gardner Engineering, LLC for
17
the completion of street improvements and storm drains in 67th Avenue, between
Camelback Road and Glendale Avenue.
One of the strategic goals for the City Council is to provide a high-quality of
service to citizens. This project works towards improving the transportation system in
Glendale and to providing service to its citizens.
A Request for Qualifications was issued in August of 2007.and three responses
were received. A selection committee, made up of staff from Engineering,
Transportation and an executive from a licensed contracting company, selected Achen-
Gardner Engineering, LLC as the best qualified firm to perform the required services.
On October 14, 2003, the Council approved a professional services agreement
with Kirkham Michael Consulting Engineers for design and construction administration
services for this project. The project had been delayed due to scheduling conflicts with
the various utility companies and the scope of work was also expanded to include
intersection improvements.
The completion of the project will improve the flow of traffic on a busy city
arterial, and improve the streets appearance with sidewalks and landscaping.
Funding in the amount of $212,116 is available in the Fiscal Year 2007-08
Capital Improvement Plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $212,116
Account Name, Fund, Account and Line Item Number
67th Ave., to Grand, 2000-68909-550800
The recommendation was to authorize the City Manager to enter into a
Construction Manager at Risk agreement with Achen-Gardner Engineering, LLC in an
amount not to exceed $212,116 for the completion of street improvements and storm
drains on 67th Avenue, between Camelback Road and Glendale Avenue.
16. CONSTRUCTION MANAGER AT RISK AGREEMENT— 67TH AVENUE, OLIVE
AVENUE TO THE ARIZONA CANAL DIVERSION CHANNEL
This is a request for the City Council to approve an agreement with Sundt
Construction for Construction Manager at Risk (CMAR) Design Phase Services
agreement for street and storm drain improvements in 67th Avenue, Olive Avenue to the
Arizona Canal Diversion Channel (ACDC).
Two of the strategic goals for the City Council are to provide one community with
strong neighborhoods and provide a high-quality of service to citizens. This project
18
improves the level of service of a busy transportation corridor, addresses drainage
issues, and it enhances the appearance of the surrounding neighborhoods with
landscaping and sidewalks.
This project is needed to improve the drainage system, street widening, under-
grounding of overhead power lines, and replacement of irrigation pipe under city
streets. The Flood Control District is contributing 50% of the cost for the storm drain.
A Request for Qualifications was issued in August 2007 and five responses were
received. A selection committee, made up of staff from Engineering, Transportation
and an executive from a consulting firm, selected Sundt Construction, Inc. as the best
qualified firm to perform the required services.
On April 13, 2004, the Council approved a professional services agreement with
Carter & Burgess, Inc. for the design of intersections improvements for 67th Avenue.
On January 23, 2007, the Council approved Amendment No. One to the
professional services agreement with Carter & Burgess, Inc. to increase the scope of
services to include design of a storm drain and other street improvements in between
the intersections.
The completion of the project will improve the flow of traffic on a busy city
arterial, collect the storm water when it rains, and provide landscaping and sidewalks to
improve the streets appearance.
The total cost for this service is funded from four funding sources, GO
Transportation, HURF, Flood Control and Water and Sewer funds. The funds are
available in the Fiscal Year 2007-08 Capital Improvement Plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $256,470
Account Name, Fund, Account and Line Item Number:
67th Ave., Olive to Bell Rd. Street Improvements, 2210-65039-551200
$84,397
67th Ave., Cactus to ACDC, 2000-68900-551200
$104,633
67th Ave., Peoria to ACDC, 2180-79002-551200
$61,809
Oasis Water Campus, 2400-61003-550800
$5,631
The recommendation was to authorize the City Manager to enter into a
Construction Manager at Risk agreement with Sundt Construction for an amount not to
exceed $256,470.
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CONSENT RESOLUTIONS
17. AMENDMENT ONE TO THE INTERGOVERNMENTAL AGREEMENT WITH
THE FLOOD CONTROL DISTRICT OF MARICOPA COUNTY
This is a request for the City Council to approve Amendment One to an
intergovernmental agreement (IGA) with the Flood Control District (FCD) of Maricopa
County for storm drain improvements in 67th Avenue, between Olive Avenue and the
Arizona Canal Diversion Channel (ACDC).
Two of the strategic goals for the City Council are to provide one community with
strong neighborhoods and provide a high quality of service to citizens. This project
improves the safety and level of service of a busy transportation corridor, addresses
drainage issues, and will enhance the appearance of surrounding neighborhoods with
landscaping and sidewalks.
The original IGA between the City of Glendale and the FCD was approved in
1999 to identify responsibilities of each party and cost sharing of the design, right-of-
way acquisition, utility relocation, construction, construction management, and
operations and maintenance of the project. The city completed the first phase of this
IGA in Fiscal Year 1999/2000, when a 500 foot section of storm drain was constructed
in 67th Avenue between Peoria Avenue and Cactus Road. This amendment will
continue with the second phase of construction completing street and storm drain
improvements in 67th Avenue between Olive Avenue and the ACDC and is scheduled to
begin in March of 2008.
On September 28, 1999, the Council approved an IGA with the FCD to approve
the cost sharing the design and construction costs associated with this project.
This IGA will provide additional funds for the construction of a storm drain which
will reduce drainage problems along 67th Avenue and adjoining neighborhoods.
The total estimated cost of the storm drain project is $4,500,000. Per the IGA,
upon award of the construction contract and receipt of an approved invoice from
Glendale, the FCD will remit 50% of the construction contract amount that will be
deposited to the appropriate account in the Flood Control construction fund. The funds
are available to cover the city's portion of this project cost in the Fiscal Year 2007-08
and Fiscal Year 2008-09 Capital Improvement Plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $4,500,000
Account Name, Fund, Account and Line Item Number:
67th Ave., Peoria to ACDC, 2180-79002-551200
20
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to enter into Amendment One to an
Intergovernmental Agreement with the Flood Control District (FCD) of Maricopa County
for the construction of street and storm drain improvements in 67th Avenue between
Olive Avenue and the Arizona Canal Diversion Channel.
Resolution No. 4125, New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
AMENDMENT NO. 1 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE
FLOOD CONTROL DISTRICT OF MARICOPA COUNTY FOR THE 67TH AVENUE
STORM DRAIN PROJECT,
18. RIGHT-OF-WAY LICENSE AGREEMENT WITH SALT RIVER PROJECT AND
THE U.S. BUREAU OF RECLAMATION FOR A PORTION OF 92ND AVENUE
This is a request for the City Council to adopt a resolution to approve a right-of-
way license agreement with Salt River Project and the U.S. Bureau of Reclamation
(BOR) for a portion of 92"d Avenue at Missouri Avenue.
The developer on the southwest corner of 91St and Missouri Avenues is
constructing 92nd Avenue as a private street over a portion of BOR land. SRP, as the
agent for the BOR, requires that the license to cross BOR land be issued to the
municipality in which the development is located. Council action is required to formally
authorize the license agreement. There are no costs associated with this agreement.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to execute a right-of-way license agreement for
a portion of 92"d Avenue with Salt River Project as agents for the U.S. Bureau of
Reclamation.
Resolution No. 4126 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A RIGHT
OF WAY LICENSE AGREEMENT WITH SALT RIVER PROJECT AND THE U.S.
BUREAU OF RECLAMATION FOR A PORTION OF 92ND AVENUE AT MISSOURI
AVENUE IN GLENDALE, ARIZONA.
19. T-MOBILE WIRELESS COMMUNICATION SITE AT FIRE STATION 156—6801
WEST DEER VALLEY ROAD
This is a request for the City Council to approve a license agreement with T-
Mobile for installation of wireless communication facilities at Fire Station 156.
21
T-Mobile requested to install wireless communications equipment at Fire Station
156 to provide better service to its customers. For nearly 18 months, Fire Department
representatives and other city staff negotiated with T-Mobile. The resulting agreement
requires T-Mobile to install its equipment in a "stealth" manner in a new flagpole paid for
by T-Mobile. Additionally, T-Mobile will pay to replace the flag when the city determines
it is necessary to do so; and T-Mobile will pay to the city an initial annual license fee of
$23,988, with annual increases thereafter, until terminated as defined in the license
agreement. -Revenue from this license fee is deposited to the General Fund.
Once completed, this agreement will be an enhancement for citizens utilizing T-
Mobile service in the area of 67 Avenue and Deer Valley Road. Through this
partnership, the Fire Department and T-Mobile working together were able to create a
unique design of a flagpole avoiding an unsightly tower in the area.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to execute a license agreement with T-Mobile
for installation of wireless communication facilities at Fire Station 156.
Resolution No. 4127 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
LICENSE AGREEMENT WITH T-MOBILE FOR INSTALLATION OF ITS WIRELESS
COMMUNICATION EQUIPMENT AT GLENDALE FIRE STATION 156 LOCATED AT
6801 WEST DEER VALLEY ROAD IN GLENDALE, ARIZONA.
20. INTERGOVERNMENTAL AGREEMENT WITH THE UNITED STATES
DEPARTMENT OF AGRICULTURE FOREST SERVICE
This is a request for the City Council to adopt a resolution entering into an
intergovernmental agreement with the United States Department of Agriculture Forest
Service (USDA Forest Services) to conduct joint training among public agencies in the
State of Arizona. The training may include, but is not limited to, job elements specific to
wild land firefighting.
The approval of the agreement with the USDA Forest Service will ensure that
Council's goal of one community focused on public safety for citizens and visitors is
accomplished.
The Glendale Fire Department has historically assisted various public safety
agencies throughout the state of Arizona with public safety related training. This
request will allow qualified individuals to receive valuable field experience in the
Glendale Regional Public Safety Training Center.
The community will benefit by providing the USDA Forest Service with facilities
and equipment required to conduct their jobs in an effective and safe manner which will
22
assist with providing high-quality services to the communities throughout the state of
Arizona.
Fees will be charged according to the fee schedule established for the Glendale
Regional Public Safety Training Facility.
The recommendation was to waive reading beyond the title and adopt the
resolution authorizing the City Manager to enter into an intergovernmental agreement
with the USDA Forest Service to conduct joint training among public agencies.
Mayor Scruggs opened the public hearing.
Mr. Leonard Clark, a Barrel District resident, stated he was very excited because
there were so many items on the agenda today that show great progress in the City of
Glendale. He referenced the public art in the downtown area, bus shelters, flood
control, fire station 156, the intergovernmental agreement with the agriculture and forest
departments, rezoning and many other improvements around the city. He said he was
very proud and thankful to live in the City of Glendale and appreciates all Council's and
staffs hard work.
Mayor Scruggs closed the public hearing.
Resolution No. 4128 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE USDA FOREST SERVICE FOR
USE OF THE GLENDALE REGIONAL PUBLIC SAFETY TRAINING CENTER.
It was moved by Frate and seconded by Knaack, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 20, including the
approval and adoption of Resolution No. 4125 New Series, Resolution No. 4126
New Series, Resolution No. 4127 New Series, and Resolution No. 4128 New
Series; and to forward Liquor License Application No. 3-1166 for Sargent's
Market, Liquor License Application No. 3-1167 for Arrowhead Country Club, and
Liquor License Application No. 3-1168 for The Legend at Arrowhead, to the State
of Arizona Department of Liquor Licenses and Control, with the recommendation
for approval. The motion carried unanimously.
PUBLIC HEARING — LAND DEVELOPMENT ACTIONS
21. REZONING APPLICATION ZON07-15 (ORDINANCE): MARYLAND HEIGHTS -
6550 NORTH 79TH AVENUE (PUBLIC HEARING REQUIRED)
Mr. Bill Luttrell, Senior Planner, presented this item.
23
This is a request by Adriatik Rama Properties, L.L.C. for the City Council to
approve a rezoning request from R1-6 PRD (Single Residence, Planned Residential
Development) to R1-7 PRD (Single Residence, Planned Residential Development) for
the property located at 6550 North 79`h Avenue. Maryland Heights is proposed on 1
9.86 acre site with 36 single-family residential lots.
The requested rezoning is compatible with the General Plan classification of 2.5-
5 du/ac (Medium Density Residential) and provides for a zoning district that is similar in
character to the surrounding residential neighborhoods. Utilizing existing infrastructure
is consistent with the Council goal of having a city that is fiscally sound by using existing
public facilities such as water mains, sewer mains, and streets. Providing new housing
on a vacant lot surrounded by existing single-family neighborhoods, a park, and a
school contributes to the Council goal of being a community with strong neighborhoods.
The property was annexed into the City of Glendale in 1983 and subsequently
rezoned to R1-6 PRD (Single Residence, Planned Residential Development) in 1984.
The Planning Commission recommended approval of this request subject to
stipulations at their public hearing held on November 1, 2007.
The R1-7 PRD (Single Residence, PRD (Planned Residential Development)
zoning district is appropriate for implementing the General Plan designation for this
property of 2.5-5 dwelling units per acre (Medium Density Residential).
Notification letters were sent to 853 property owners and interested parties,
inviting them to a neighborhood meeting on September 19, 2007. A total of six people
attended this meeting. Of those people, one was a local resident interested in the
project. Only one concern was raised, and that was to restrict lots 1-13 to be single-
story dwellings. The developer agreed to comply with the request. Additionally, two
telephone calls were received by the staff inquiring about this project. No specific
issues were addressed.
The recommendation was to conduct a public hearing, waive reading beyond the
title and adopt an ordinance for rezoning application ZON07-15 as recommended by
the Planning Commission.
Mayor Scruggs called for the applicant to come forward to make a presentation.
Mr. Ryan Raab, applicant representative, stated that staff had done a great job
on this application and was here to answer any questions. There were none.
Mayor Scruggs opened the public hearing on Agenda Item No. 21. As there
were no comments, Mayor Scruggs closed the public hearing.
Councilmember Clark commented that she was glad to see this application
finally coming forward. She thanked the applicant for listening to the concerns of the
24
neighbors regarding the single story verses two story issue. She added this was a very
good project for the area.
Ordinance No. 2614 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 6550 NORTH 79"
AVENUE FROM R1-6 PRD (SINGLE RESIDENCE, PLANNED RESIDENTIAL
DEVELOPMENT) TO R1-7 PRD (SINGLE RESIDENCE, PLANNED RESIDENTIAL
DEVELOPMENT); AMENDING THE ZONING MAP; AND PROVIDING FOR AN
EFFECTIVE DATE.
It was moved by Clark, and seconded by Martinez, to approve Ordinance
No. 2614 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Martinez, Frate, Knaack and
Scruggs. Members voting "nay": none.
22. REZONING APPLICATION ZON07-21 (ORDINANCE): WEST RESTHAVEN —
6290 WEST NORTHERN AVENUE (PUBLIC HEARING REQUIRED)
Ms. Maryann Pickering, AICP, Interim Zoning Administrator, presented this item.
This is a request by Withey Morris, PLC for City Council to approve rezoning of
approximately ten acres from Multiple Residence (R-4) to Special Use District (SUD) for
the property located at 6290 West Northern Avenue.
The requested rezoning is compatible with the General Plan classification of PF
(Public Facility) and provides for a zoning district that is compatible to the surrounding
residential neighborhoods. Utilizing existing infrastructure is consistent with the Council
goal of having a city that is fiscally sound by using existing public facilities such as water
mains, sewer mains, and streets.
The subject property was developed as Resthaven Cemetery in the early 1970's.
The current R-4 zoning designation has been effective since 1985. Expansion of the
cemetery operations by the current owner requires an SUD overlay. The applicant is
requesting this rezoning application so that a new 18,886 square-foot mortuary and
associated offices can be built on the site. Cemeteries and other related uses including
mortuaries are a permitted use in the SUD zoning designation. The proposed mortuary
will utilize existing access and driveways to the site.
The Planning Commission unanimously recommended approval of this rezoning
application on December 6, 2007.
Approval of this application will provide Resthaven Cemetery with additional
office space, a new mortuary to serve the needs of Glendale residents, and on-site
parking for their employees and customers. The proposed use is a customary with
cemetery operations.
25
On October 24, 2007, the applicant sent 82 notification letters to adjacent
property owners and interested parties. The applicant did not receive any response
regarding the request. The Planning Department did not receive any response
regarding the request either.
The recommendation was to conduct a public hearing, waive reading beyond the
title, and adopt the ordinance for Rezoning Application ZON07-21, subject to the
stipulations are recommended by the Planning Commission.
Mayor Scruggs called for the applicant to come forward to make a presentation.
Ms. Vanessa Hickman applicant representative with Withey Morris, 2525 E.
Arizona Biltmore Circle, stated that staff had done a great job explaining the proposal
and was here to answer any questions.
Mayor Scruggs opened the public hearing on Agenda Item Number 22.
Mr. Derringer Martinez, a Litchfield Park resident, stated he would be the
manager of the new facility. He added that he looks forward to be a valuable resource
to the community. Mayor Scruggs thanked Mr. Martinez for being here tonight.
Mayor Scruggs closed the public hearing.
Ordinance No. 2615 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 6290 WEST
NORTHERN AVENUE FROM R-4 (MULTIPLE RESIDENCE) TO A SPECIAL USE
DISTRICT; AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE
DATE.
It was moved by Goulet, and seconded by Clark, to approve Ordinance No.
2615 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Martinez, Frate, Knaack and
Scruggs. Members voting "nay": none.
23. REZONING APPLICATION ZON07-24 (ORDINANCE): BUTLER
PARK/GLENDALE AMERICAN ELEMENTARY — 8685 NORTH 57TH AVENUE
(PUBLIC HEARING REQUIRED)
Mr. Jim May, AICP, Interim Planning Director, presented this item.
This is a request for the City Council to approve a Planning Commission initiated
rezoning of approximately 23 acres of city and Glendale Elementary School District
owned land from Agricultural (A-1) to Single Residence (R1-6).
26
Approval of this zoning change would result in a zoning district that most closely
matches the underlying land use and intent of the General Plan.
The Planning Commission has initiated this case to provide more consistency
between the General Plan Land Use Map and the Zoning Map.
This rezoning case was initiated by the Planning Commission on November 1,
2007 and was recommended for approval on January 3, 2008.
This action will ensure the preservation of these properties and their current uses
by strengthening the relationship between the Zoning Atlas and the General Plan as
well as the surrounding neighborhood.
The Planning Department mailed 277 notification letters dated November 26,
2007 to adjacent property owners and interested parties. Staff received two emails and
one phone call from interested parties asking for clarification of the intent of the
rezoning.
Staff explained to the citizens that there is no specific zoning classification for
parks and schools as they are listed as a permitted use in most residential zoning
districts. It was also conveyed to the citizens that the school and park would remain
open and would not be modified in any way.
The recommendation was to conduct a public hearing, waive reading beyond the
title and adopt an ordinance for rezoning application ZON07-24 as recommended by
the Planning Commission.
Mayor Scruggs opened the public hearing on Agenda Item Number 23. As
there were no comments, Mayor Scruggs closed the public hearing.
Ordinance No. 2616 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, REZONING PROPERTY KNOWN AS BUTLER PARK AND
GLENDALE AMERICAN ELEMENTARY SCHOOL AND LOCATED AT 8685 NORTH
57TH AVENUE CONSISTING OF APPROXIMATELY 23 ACRES FROM A-1
(AGRICULTURAL DISTRICT) TO R1-6 (SINGLE RESIDENCE); AMENDING THE
ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE.
It was moved by Knaack, and seconded by Frate, to approve Ordinance No.
2616 New Series. Motion carried on a roil call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Martinez, Frate, Knaack and
Scruggs. Members voting "nay": none.
24. REZONING APPLICATION ZON07-25 (ORDINANCE): BONSALL PARK
NORTH - 5840 WEST BETHANY HOME ROAD (PUBLIC HEARING
REQUIRED)
27
Mr. Jim May, AICP, Interim Planning Director, presented this item.
This is a request for the City Council to approve a Planning Commission initiated
rezoning of approximately 9 acres of city owned land from R-4 (Multiple Residence) to
R1-7 (Single Residence).
Approval of this zoning change would result in a zoning district that most closely
matches the underlying land use and intent of the General Plan.
The Planning Commission has initiated this case to provide more consistency
between the General Plan Land Use Map and the Zoning Map. This rezoning reduces
the residential density and brings the zoning district into closer conformance to the
existing General Plan land use category of OP (Open Space).
This rezoning case was initiated by the Planning Commission on November 1,
2007 and was recommended for approval on January 3, 2008.
This action will ensure the preservation of this property's current use as a city
park by strengthening the relationship between the Zoning Atlas and the General Plan.
The Planning Department mailed 133 notification letters dated November 26,
2007, to adjacent property owners and interested parties. Staff received no comments
during the Citizen Participation process.
The recomendation was to conduct a public hearing, waive reading beyond the
title and adopt an ordinance for rezoning application ZON07-25 as recommended by
the Planning Commission.
Mayor Scruggs opened the public hearing on Agenda Item Number 24. As
there were no comments, Mayor Scruggs closed the public hearing.
Ordinance No. 2617 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, REZONING PROPERTY KNOWN AS BONSALL PARK NORTH
AND LOCATED AT 5840 WEST BETHANY HOME ROAD CONSISTING OF
APPROXIMATELY NINE ACRES FROM R-4 (MULTIPLE RESIDENCE) TO R1-7
(SINGLE RESIDENCE); AMENDING THE ZONING MAP; AND PROVIDING FOR AN
EFFECTIVE DATE.
It was moved by Goulet, and seconded by Clark, to approve Ordinance No.
2617 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Martinez, Frate, Knaack and
Scruggs. Members voting "nay": none.
28
25. REZONING APPLICATION ZON07-26 (ORDINANCE): BONSALL PARK
SOUTH — 5821 WEST BETHANY HOME ROAD (PUBLIC HEARING
REQUIRED)
Mr. Jim May, AICP, Interim Planning Director, presented this item.
This is a request for the City Council to approve a Planning Commission initiated
rezoning of approximately 9 acres of city owned land from R-4 (Multiple Residence) to
R1-7 (Single Residence).
Approval of this zoning change would result in a zoning district that most closely
matches the underlying land use and intent of the General Plan.
The Planning Commission has initiated this case to provide more consistency
between the General Plan Land Use Map and the Zoning Map. This rezoning reduces
the residential density and brings the zoning district into closer conformance to the
existing General Plan land use category of OP (Open Space).
This rezoning case was initiated by the Planning Commission on November 1,
2007 and was recommended for approval on January 3, 2008.
This action will ensure the preservation of this property's current use as a city
park by strengthening the relationship between the Zoning Atlas and the General Plan.
The Planning Department mailed 133 notification letters dated November 26,
2007, to adjacent property and interested parties. Staff received no comments during
the Citizen Participation process.
The recommendation was to conduct a public hearing, waive reading beyond the
title and adopt an ordinance for rezoning application ZON07-26 as recommended by
the Planning Commission.
Mayor Scruggs opened the public hearing on Agenda Item No. 25. As there
were no comments, Mayor Scruggs closed the public hearing.
Ordinance No. 2618 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, REZONING PROPERTY KNOWN AS BONSALL PARK SOUTH
LOCATED AT 5821 WEST BETHANY HOME ROAD CONSISTING OF
APPROXIMATELY NINE ACRES FROM R-4 (MULTIPLE RESIDENCE) TO R1-7
(SINGLE RESIDENCE); AMENDING THE ZONING MAP; AND PROVIDING FOR AN
EFFECTIVE DATE.
It was moved by Clark, and seconded by Frate, to approve Ordinance No.
2618 New Series. Motion carried on a roll call vote, with the following
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Councilmembers voting "aye": Clark, Goulet, Martinez, Frate, Knaack and
Scruggs. Members voting "nay": none.
Ms. Pam Kavanaugh, Assistant City Manager, stated that items 26 and 27
for CBD 101 and Organic 101 have been administratively withdrawn from the
agenda at the request of the applicant to be bought forward at an undermined
date in the future.
26. GENERAL PLAN AMENDMENT GPA07-08 (RESOLUTION) AND REZONING
APPLICATION ZON07-18 (ORDINANCE): CBD 101 — 9501 WEST BETHANY
HOME ROAD (PUBLIC HEARING REQUIRED)
27. REZONING APPLICATION ZON07-19 (ORDINANCE): ORGANIC 101 —
9551WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED)
ORDINANCES
28. ACQUISITION OF RIGHT-OF-WAY ALONG MYRTLE AVENUE BETWEEN
60TH AVENUE AND 59TH DRIVE FOR THE GLENDALE ONBOARD
TRANSPORTATION PROGRAM
Mr. Jamsheed Mehta, AICP, Transportation Director, presented this item.
This is a request for the City Council to adopt an ordinance for the purchase of
two properties along Myrtle Avenue between 60th Avenue and 59th Drive for street
improvements and beautification improvements in an amount not to exceed $380,000
and the transfer of ownership of these two properties to NAPA Auto Parts in exchange
for right-of-way and on-site mitigation measures.
One of the Council's goals is a city with high-quality services for citizens.
Improving and providing transportation options within the city will assist in achieving this
goal. One community with a vibrant city center is a Council goal that will be achieved
by improving the appearance of Myrtle Avenue for visitors to downtown Glendale and
enhancing this entryway into the downtown area.
Myrtle Avenue between 62nd Avenue and 59th Avenue is a gateway to downtown
from Grand Avenue. It also is an access route from Grand to 59th Avenue and
Glendale Avenue.
Many of the planned improvements along this gateway route have been
completed, except for the north side of Myrtle Avenue from Grand to 60th Avenue. In
this area, traffic from NAPA currently backs directly into the street. A right turn lane is
also needed in this area for improved access to Grand Avenue. As part of the
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enhancement of this gateway to downtown, this project will include new sidewalk,
landscaping, and lighting.
This project requires additional right-of-way from NAPA that will reduce their
parking and alter internal circulation. The city is working closely with NAPA to address
these issues. The plan is for the city to acquire two houses east of NAPA (currently
zoned commercial) and transfer these properties to NAPA in exchange for needed
.right-of-way and construction of all mitigation measures. The properties involved are as
follows:
North side of Myrtle Avenue east of 60th Avenue (5962 West Myrtle)
Juan J. Marquez and Donna Kitchens-Marquez, owners of property located north
of Myrtle Avenue and east of 60th Avenue, will sell approximately 6,500 square
feet of property for $210,000.
North side of Myrtle Avenue east of 60th Avenue (5958 West Myrtle)
Retha Longino and Jo Ann Buchanan, owners of property located north of Myrtle
Avenue and east of 60th Avenue, will sell approximately 6,500 square feet of
property for $170,000.
NAPA Land Transfer and Mitigation
The City will transfer these two properties to NAPA. In exchange, the NAPA
owners (David and Donald Hempelman) will transfer 3,001 square feet of right-
of-way to the City. In addition, NAPA owners will pay for and construct all
measures needed to mitigate the impact of Myrtle construction, including
reorientation of the building, construction of a new monument sign, and
reconstruction of all parking facilities including required city landscaping and
screen walls. The value of NAPA dedicated right-of-way and the cost of
mitigation are approximately equal to the value of the two properties being
transferred to NAPA.
On April 10, 2007, the Council approved acquisition of eight properties along
Myrtle Avenue between 59th and 62nd Avenues to complete street widening and to add
new curb and sidewalk improvements.
On December 12, 2006, the Council approved a construction contract for
downtown pedestrian enhancements and improvements along Grand, Glendale and
Myrtle Avenues, which included the widening and beautification of Myrtle Avenue
between 62nd and 59th Avenues.
On November 14, 2006, the Council approved acquisition of the Morcomb
property at the northeast corner of Myrtle and Grand Avenues to allow Glendale to
proceed with plans for beautification and historic preservation at this gateway entrance
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to downtown from Grand Avenue. This acquisition also supports the proposed street
widening on Myrtle Avenue and access control at the intersection of Myrtle and Grand
Avenues.
The proposed property acquisitions along Myrtle Avenue will enable street
improvements that will enhance vehicle capacity and safety. A widened Myrtle Avenue
will provide a gateway into the downtown area with new sidewalks, lighting and
landscaping.
The GO Program provides multiple opportunities for public input. An annual
report was sent to all Glendale households, a transportation fair was held on April 22,
2007, and a community meeting for the annual report was held on May 2, 2007.
One project specific public meeting in the downtown area, which included Myrtle
Avenue improvements, was held for citizens on August 28, 2006.
The Citizens Transportation Oversight Commission has been involved in the
development of the concept and review of the final design for downtown pedestrian
improvements and Myrtle Avenue improvements and the Downtown Development
Corporation has also been involved and supportive of this project.
Funds for right-of-way acquisition and improvements are available in the Fiscal
Year 2007-08 GO Transportation Program's capital budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $380,000
Account Name, Fund, Account and Line Item Number
Grand Avenue Access Enhancements, 2210-65007-550400
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the City Manager to execute all documents necessary to
purchase two properties along Myrtle Avenue between 60th Avenue and 59th Drive for
the Glendale Onboard Transportation Program in an amount not to exceed $380,000
and exchange these two properties for land and mitigation measures with NAPA.
Ordinance No. 2621 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF TWO
PROPERTIES ALONG MYRTLE AVENUE BETWEEN 601.14 AVENUE AND 59TH
DRIVE FOR STREET WIDENING AND BEAUTIFICATION IMPROVEMENTS FOR
THE GLENDALE ONBOARD TRANSPORTATION PROGRAM; AUTHORIZING THE
TRANSFER OF OWNERSHIP OF THE ABOVE-REFERENCED TWO PROPERTIES
TO NAPA AUTO PARTS IN EXCHANGE FOR RIGHT-OF-WAY AND ON-SITE
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MITIGATION MEASURES; AND DIRECTING THE EXECUTION OF ANY AND ALL
DOCUMENTS NECESSARY TO EFFECTUATE THESE TRANSACTIONS.
It was moved by Goulet, and seconded by Clark, to approve Ordinance No.
2621 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Martinez, Frate, Knaack and
Scruggs. Members voting "nay": none.
29. WATER AND SEWER REVENUE OBLIGATIONS
Mr. Raymond H. Shuey, Chief Financial Officer/Finance Director, presented this
item.
This is a request for the City Council to approve an ordinance authorizing the
sale of up to $65,500,000 of water and sewer revenue obligations. An emergency
clause is needed so that the ordinance will become effective immediately to address
interest rate fluctuations in financial markets.
Proceeds will fund budgeted fiscal year Fiscal Year 2007-08 capital improvement
plan (CIP) projects that meet goals of providing financial stability, managing growth,
preserving neighborhoods, and enhancing the quality of life for residents.
The proposed February 27, 2008 sale funds projects approved in the Fiscal Year
2007-08 CIP. Financing proceeds will fund a variety of approved water and sewer
projects, including various improvements and extensions of the system which are
contained in the City's water and sewer capital improvement plan.
A team from the Budget, Finance, and Utilities departments met to review
available funds for projects in Fiscal Year 2007-08. They consulted with the city's bond
counsel, Greenberg Traurig, LLP, and financial advisor, JNA Consulting Group, LLC,
along with rate study advisor, Red Oak Consulting. The team determined that sale of
water and sewer obligations is prudent based on market conditions and projected cash
flow. The city would receive funds from the sale around March 19, 2008.
On June 26, 2007, the Council adopted a capital improvement plan that
identified the need for this issuance. This is the financing needed to fund the current
phase of the CIP.
Financing proceeds will fund a variety of approved water and sewer projects,
including various improvements and extensions of the system which are contained in
the City's water and sewer capital improvement plan.
The obligations will be paid from water and sewer fund pledged revenues.
Estimated revenues from customers in the current and future fiscal years are
anticipated to adequately fund repayment of the outstanding and proposed obligations.
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The city continues to covenant to maintain water and sewer rates, fees and charges at
a level sufficient to pay the existing and proposed water and sewer system obligations.
The recommendation was to waive reading beyond the title and adopt an
ordinance approving the issuance and sale of water and sewer revenue obligations.
Ordinance No. 2622 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF ,GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE EXECUTION AND DELIVERY OF A
PURCHASE AGREEMENT, A SUPPLEMENT TO THE TRUST AGREEMENT, A
CONTINUING DISCLOSURE AGREEMENT, AND, IF REQUIRED, AN OBLIGATION
PURCHASE CONTRACT; APPROVING A PRELIMINARY OFFICIAL STATEMENT;
APPROVING THE ISSUANCE AND SALE OF NOT TO EXCEED $65,500,000
SUBORDINATE LIEN WATER AND SEWER REVENUE OBLIGATIONS, SERIES
2008, EVIDENCING A PROPORTIONATE INTEREST OF THE OWNERS THEREOF
IN THE PURCHASE AGREEMENT; DELEGATING THE DETERMINATION OF
CERTAIN PROVISIONS; AUTHORIZING THE TAKING OF ALL OTHER ACTIONS
NECESSARY TO THE CONSUMMATION OF THE TRANSACTION CONTEMPLATED
BY THIS ORDINANCE; AND DECLARING AN EMERGENCY.
It was moved by Frate, and seconded by Knaack, to approve Ordinance No.
2622 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Martinez, Frate, Knaack and
Scruggs. Members voting "nay": none.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Martinez, and seconded by Frate, to hold the next
regularly scheduled City Council Workshop at 1:30 p.m. in Room B-3 of the City
Council Chambers on Tuesday, February 19, 2008, to be followed by an Executive
Session pursuant to A.R.S. 38-431.03. The motion carried unanimously.
MOTION TO EXCUSE COUNCILMEMBER
It was moved by Martinez, and seconded by Frate, to excuse
Councilmember Lieberman from tonight's Council meeting. The motion carried
unanimously.
CITIZEN COMMENTS
Mr. Leonard Clark, a Barrel District resident, thanked the Council and staff for all the
hard work in insuring the Super Bowl was a success. He said a lot of people had come
to Glendale and left with very wonderful memories. He added that he hopes to have
more Super Bowls in the future to show everyone what the city of Glendale was
capable of accomplishing.
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COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Clark expressed her thanks once again to the entire city staff for their
exemplary and outstanding service prior to and after the Super Bowl. She said that you
could not say it often enough. She recognized Mr. Stuart Kent's department for their
outstanding job in keeping the city clean as well as Ms. Cathy Gorham's extraordinary
planning abilities for the Super Bowl.
Councilmember Goulet commented on the wonderful job done by the public safety
department. He thanked all city departments for a very successful and exemplary job in
the planning and executing of the Super Bowl. Councilmember Goulet noted that the
model created by our public safety departments will be used by the NFL for future
Super Bowl events.
Vice Mayor Martinez commented on all the people that had approached him and
mentioned what a great experience they had at the Super Bowl and at the Super Bowl
Experience.
Councilmember Frate invited the residents of the Sahuaro District to the 3'd Annual
Spring Fling this Saturday at the Paseo Ball Fields from 11:00am to 2:00pm. He said
he wanted to thank all the employees in the city for doing such a great job before and
after the Super Bowl. He added he also wanted to give a big thank you to all the
volunteers throughout the city that helped with the Super Bowl. He reminded everyone
to watch children around water.
Councilmember Knaack said she also echoes everyone's sentiments on the Super
Bowl. She said everyone had done a super job and they were extremely appreciative.
She also mentioned that staff had done an extraordinary job in keeping the city clean
before and after the Super Bowl.
Mayor Scruggs stated that she also wanted to add her appreciation for city staff on the
job well done. She commented that she had also received many accolades from other
city Mayors on what a superb job the city of Glendale had done. The Mayors also
expressed their appreciation on behalf of their public safety departments for being able
to participate and work together on the Super Bowl. She noted that other cities now
want to emulate what the City of Glendale accomplished. She said Glendale was now
a national model, not just for the Super Bowl, but also for any coordinated response to
any major event.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:10p.m.
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Pamela Hanna - City Clerk
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