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HomeMy WebLinkAboutAgenda Packet - Meeting Date: 2/26/2008 (15) Glendale City Council Meeting Agenda February 26, 2008 — 7:00 p.m. City Council meetings are telecast live at 7:00 p.m. on the second and fourth Tuesday of the month. Repeat broadcasts are telecast the second and fourth week of the month—Wednesday at 2:30p.m.,Thursday at Sam, Friday at 9:00am, Saturday at 2pm,Sunday at 9a.m.and Monday at 1:30p.m.on Glendale Channel 11. Welcome! When speaking at the Podium, please state your name, if you live in the City of Glendale, and if so the Council District you live in and present your comments in five minutes or We are glad you have chosen to attend this City Council less. meeting. We welcome your interest and encourage you to attend again. Council Meeting Schedule At City Council meetings, the Mayor and Council take The Mayor and City Council hold Council meetings to take official action. They adopt Resolutions, which express official action two times each month. These meetings are the policy of the city or direct an administrative action, held on the second and fourth Tuesday of the month at 7 and they adopt Ordinances, which become laws or fulfill p.m. Regular meetings are held in the Council Chambers, legal requirements. Administrative matters, such as the Glendale Municipal Office Complex, 5850 W. Glendale Ave. awarding of contracts and bids, are approved. Public Hearings, which are held specifically to obtain citizen Agendas may be obtained after 4 p.m. on the Friday before input, are also conducted at these Council sessions. a Council meeting, at the City Clerk's Office in the Municipal Complex. The agenda and supporting documents are How to Participate generally posted to the city's Internet web site, www.olendaleaz.com. The Glendale City Council values citizen comments and • • input. If you wish to speak on a matter concerning Questions or Comments Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located If you have any questions about agenda items, please call at the back of the Council Chambers and give it to the the City Manager's Office at (623) 930-2870. If you have a City Clerk before the meeting starts. The Mayor will call concern you would like to discuss with your District yourCouncil mamber, please call (623) 930-2249, Monday - name when the Citizen Comments portion of the Friday, 8 a.m. -5 p.m. agenda is reached. Because these matters are not listed on the posted agenda, the City Council may not act on Form of Government the information during the meeting but may refer the matter to the City Manager for follow-up. The City of Glendale has a Council-Manager form of government. Legislative policy is set by the elected Council Public Hearings are also held on certain agenda items and administered by the Council-appointed City Manager. such as zoning cases, liquor license applications and use The City Council consists of a Mayor and six permits. If you wish to speak or provide written Councilmembers. The Mayor is elected every four years by comments about a public hearing item on tonight's voters city-wide. Councilmembers hold four-year terms with agenda, please fill out a Public Hearing Speakers Card three seats decided every two years. Each of the six located at the back of the Council Chambers and give it Councilmembers represent one of six electoral districts and to the City Clerk before the meeting starts. The Mayor are elected by the voters of their respective districts will call your name when the public hearing on your item (see map on back). has been opened. 121 For special accommodations, please contact the City Manager's Office at (623) 930-2870 at least one business day prior to this meeting. TDD(623) 930-2197. Si necesita traduccibn en espanol, por favor (lame a la oficina del Administrador del Ayuntamiento de Glendale, (623)930-2870, un dia habiles antes de la fecha de la junta. Councilmembers rglig Appointed City Staff David M. Goulet-Ocotillo District • Ed Beasley-City Manager H. Philip Lieberman-Cactus District GLENDip Steven E. Frate-Sahuaro District Craig Tindall—City Attorney Joyce V. Clark-Yucca District MAYOR ELAINE M.SCRUGGS Pamela Hanna—City Clerk Yvonne J. Knaack—Barrel District Vice Mayor Manuel D. Martinez-Cholla District Elizabeth Finn—City Judge GLE P 41 — Council District Boundaries — Pinnacle Peak Rd _ Deer Valley Rd. — - _- i• t -1 ■ - S. i 14 r CHOLLA IIBeardsley Rd. 6 '4 w Elaine M.Scruggs Manuel D.Martinez Union Hills Dr. e Mayor Cholla District Sahuaro DistSteven E. rict Bell Rd. Greenway Rd. t.+ , w Thunderbird Rd. ;. N N f Cactus Rd. Il ill Peoria Ave. *ItMin BARREL, JoyceYvonne J.Knaack David M.Goulet Olive Ave DistrictYucca Barrel District Ocotillo District LCCA II Northern Ave. N - .> 11111 E _t 0 Glendale Ave. YUCCANEM YUCCA OCOTILLO a j Bethany Home Rd. p Camelback Rd. _ 1 T -II I I ¢ tL J ¢ < ¢ ¢ 7 H.Philip Lieberman u, c m —Cr r ¢ ¢ ¢ ¢ ¢ 4 ¢ ¢ ¢ ¢ p 2 0 E a R rr L = t y a s m a Cactus District U U N13 id 2 cv D g o SP, E,7) m N (0 urn-, Lov a. m J W 07005 1/07 Pi i GLENS GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue February 26,2008 7:00 p.m. CALL TO ORDER— PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES OF FEBRUARY 12,2008 BOARDS, COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. If you would like to comment on an item on the consent agenda, please come to the podium and state your name, address and item you wish to discuss. 1. LIQUOR LICENSE NO. 3-1169 TOTAL WINE AND MORE#1002 2. LIQUOR LICENSE NO. 3-1170 CARNICERIA ZAMORA 3. CONTRACT AMENDMENT NO. 2: PROFESSIONAL SERVICES AGREEMENT- GLENDALE REGIONAL PUBLIC SAFETY TRAINING CENTER 4. AWARD OF CONSTRUCTION CONTRACT FOR THE GLENDALE YOUTH SPORTS COMPLEX 5. AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT—ZONE 4 GROUNDWATER TREATMENT PLANT PHASE II 6. PROFESSIONAL SERVICES AGREEMENT- WATERLINE REPLACEMENTS 7. PROFESSIONAL SERVICES AGREEMENT — CITY COURT BUILDING DESIGN CONSULTING SERVICES CONSENT RESOLUTIONS 8. GREATER ARIZONA DEVELOPMENT AUTHORITY TECHNICAL ASSISTANCE GRANT FOR NEW COURT BUILDING 9. ACQUISITION OF RIGHT-OF-WAY FOR GRAND AVENUE IMPROVEMENTS PUBLIC HEARING—LAND DEVELOPMENT ACTIONS 10. REZONING APPLICATION ZON07-06 (ORDINANCE): COPPER FALLS COMMERCIAL CENTER—9470 WEST CAMELBACK ROAD (PUBLIC HEARING REQUIRED) REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. Once your name is called by the Mayor, proceed to the podium, state your name and address for the record and limit your comments to a period of five minutes or less. COUNCIL COMMENTS AND SUGGESTIONS ADJOURNMENT Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public,regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S.§38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03 (A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys(A.R.S.§38-431.03(A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation(A.R.S.§38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations(A.R.S.§38-431.03 (A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S.§38-031.03(A)(7)). CALL TO ORDER—PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES OF FEBRUARY 12, 2008 BOARDS, COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES Purpose: This is a request for City Council to approve the recommended appointments to the following boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Commission on Persons with Disabilities Hendrix, Erik Mayoral Appointment 2/27/2008 2/27/2010 Historic Preservation Commission Zomok, Charles—Chair Ocotillo Appointment 4/13/2008 4/13/2009 Atkins, Judy—Vice Chair Cactus Appointment 4/13/2008 4/13/2009 Library Advisory Board Shuttleworth, Brianna Barrel Reappointment 5/27/2008 5/27/2009 Donley, Camille Cholla Appointment 4/13/2008 4/13/2010 Parks & Recreation Advisory Commission Liebman, Jonathan Cholla Appointment 4/9/2008 4/9/2010 Passmore, Rod— Chair Ocotillo Appointment 2/26/2008 2/26/2009 Farley, Liz—Vice Chair Sahuaro Appointment 2/26/2008 2/26/2009 Planning Commission Stahl,Natalie—Chair Ocotillo Reappointment 3/28/2008 3/28/2009 Tennyson, Michele—Vice Chair Cholla Reappointment 3/28/2008 3/28/2009 Recommendation: Make appointments to the boards, commissions and other bodies and administer the Oaths of Office. CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. If you would like to comment on an item on the consent agenda, please come to the podium and state your name, address and item you wish to discuss. 1. LIQUOR LICENSE NO. 3-1169 TOTAL WINE AND MORE#1002 Purpose: This is a request for City Council to approve a new non-transferable Series 10 (Liquor Store — Beer and Wine) license for Total Wine and More #1002, located at 17550 North 75th Avenue #300. The Arizona State application (number 10075445) was submitted by Nicholas Carl Guttilla. Background: The 60-day deadline for processing this application was February 19, 2008. A request for extension was submitted to the Department of Liquor Licenses. The location of the establishment is 17550 North 75th Avenue #300 and is within the Sahuaro District, zoned PAD (planned area development). This establishment is over 300 feet from any school or church. This is a new Series 10 license application submitted by Nicholas Carl Guttilla. Total Wine and More holds a Series 06 liquor license for this location and the addition of a Series 10 liquor license will allow it to offer its customers all of the benefits of a full-service retail outlet. The population density is 13,378 people per square mile. The approval of this license will increase the total number of liquor licenses in this area by one. The number of liquor licenses within a one-mile radius is 37 as listed below: Series Type Quantity 3 Microbrewery 2 6 Bar—All Liquor 1 7 Bar—Beer and Wine 2 9 Liquor Store—All Liquor 2 10 Liquor Store—Beer and Wine 7 12 Restaurant—All Liquor 23 Total 37 Public Input: No protests were received during the 20-day posting period. Recommendation: The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. LIQUOR LICENSE NO. 3-1170 CARNICERIA ZAMORA Purpose: This is a request for City Council to approve a new non-transferable Series 10 (Liquor Store —Beer and Wine) license, operating with an interim permit. Carniceria Zamora is located at 6256 North 43`d Avenue, Suite 1. The Arizona State application (number 10075548) was submitted by Eliseo Gomez. Background: The 60-day deadline for processing this application is March 2, 2008. The location of the establishment is 6256 North 43rd Avenue, Suite 1 and is within the Cactus District, zoned C-2 (general commercial). This establishment is over 300 feet from any school or church. This is a new license, operating with an interim permit by Eliseo Gomez. The population density is 27,183 people per square mile. The approval of this license will not increase the total number of liquor licenses in this area. The number of liquor licenses within a one-mile radius is 21 as listed below: Series Type Quantity 6 Bar—All Liquor 4 7 Bar—Beer and Wine 1 9 Liquor Store—All Liquor 6 10 Liquor Store—Beer and Wine 9 12 Restaurant—All Liquor 1 Total 21 Public Input: No protests were received during the 20-day posting period. Recommendation: The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Therefore, it is staffs recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. CON TRACT AMENDMENT NO. 2: PROFESSIONAL SERVICES AGREEMENT- GLENDALE REGIONAL PUBLIC SAFETY TRAINING CENTER Purpose: This is a request for City Council to approve contract amendment number two in the amount of$330,000 to the professional services agreement dated June 28, 2005 with Lawrence Enyart Architects. This amendment is for the additional design services that were required to complete the Phase One improvements to the Glendale Regional Public Safety Training Center that were approved by Council on February 27, 2007. This amendment identifies Lawrence Enyart Architects specifically as the architectural firm completing the necessary design work and will allow spending authorization for those services. Council Strategic Goals or Key Objectives Addressed: The Glendale Regional Public Safety Training Center will augment public safety's ability to train public safety personnel, ensuring that Council's goal of one community focused on public safety for citizens and visitors is accomplished. Background: The additional work included the medical clinic-health center, firing range liner design and coordination, simulated fire station modifications, design of a separate training water system and other associated changes for facility functionality. The amendment also includes specialty environmental engineering services necessary for an Arizona Department of Environmental Quality Aquifer Protection Permit and analysis services for the proposed firing range liner. Previous Council/Staff Actions: On June 13, 2006, Council approved contract amendment number one to the professional services agreement with Lawrence Enyart Architects in the amount of$1,061,761. In July 2004, Council approved a contract with Lawrence Enyart Architects to develop the GRPSTC master plan. The project was presented at Council Budget Workshops on April 5 and 19, 2005 and approved as part of the FY 2005-06 budget. Community Benefit: The Glendale Regional Public Safety Training Center will provide the Glendale Fire and Police Departments the ability to train public safety employees to meet current and future needs. This center benefits the West Valley communities and citizens through public safety. It will allow an enhanced level of service and safety to our communities; training to obtain proficiency certifications; and it will increase safety by providing to the city's public safety employees drivers training, confined space training, firefighting, extrication, EMS, leadership and mandated training. Budget Impacts & Costs: Funds for this project are available in FY 2007-08 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted - Total X X $330,000 Account Name, Fund,Account and Line Item Number: EOC/Training Facility Phase I, 2040-75019-551200 - $300,000 Training Facility Phase I, 1270-85004-551200 - $30,000 Recommendation: Approve contract amendment number two to the professional services agreement with Lawrence Enyart Architects in the amount of $330,000 for additional design services necessary to complete Phase One of the Glendale Regional Public Safety Training Center. 4. AWARD OF CONSTRUCTION CONTRACT FOR THE GLENDALE YOUTH SPORTS COMPLEX Purpose: This is a request for City Council to approve a construction contract to Knucks Corporation in the amount of $167,455 for concession facility improvements located at the Glendale Youth Sports Complex. Council Strategic Goals or Key Objectives Addressed: The construction improvements address the Council's strategic goal of providing high quality services for citizens. It also addresses goals of the Parks and Recreation Master Plan by: providing facilities and services that are safe for participants and city staff; providing high quality parks and recreation facilities in a manner that is efficient and cost effective; and initiates and cultivates cooperation between the Parks and Recreation Department, public agencies and private entities as it relates to development, maintenance, and shared use of recreation facilities and services. Background: The City of Glendale, Arizona Sports and Tourism Authority (AZSTA), and the Fiesta Bowl agreed to develop and construct the sports and recreational complex adjacent to the University of Phoenix Stadium. The sports complex fields are utilized as a park facility for use by youth sports and community groups, and also as turf parking for University of Phoenix Stadium events. Phase I construction was completed in August 2006, and included four practice fields, one feature field with scoreboard, field lighting, irrigation system, goal posts and a facility that included team rooms, lockers, and two concessions areas that accommodate pre-packaged food sales only. Phase II construction includes the recent installation of bleachers, press box, and sound system for the feature field that was in part funded by the $50,000 NFL Grassroots Grant awarded in 2007. The construction schedule allowed the bleacher project to be completed prior to the Super Bowl. The improvements to the facility's two concession areas and restrooms will complete Phase II. As not to interfere with the Fiesta Bowl and Super Bowl events, the concession improvements were scheduled for an early spring 2008 timeline. Once the concession improvements are completed, the venue will allow for the production and sale of hot and cold food and non- alcoholic beverages at events and activities hosted at the Glendale Youth Sports Complex. These improvements address user needs and assist in providing a higher level of service to the participants, spectators, and attendees as well as increasing the ability to enhance additional cost recovery opportunities through the sale of a wider variety of concession alternatives. Previous Council/Staff Actions: On September 26, 2006, City Council approved the License Management and Maintenance Agreement with Global Spectrum to operate and maintain the Glendale Youth Sports Complex. On October 25, 2005, City Council approved the construction of the Glendale Youth Sports Complex. On July 26, 2005, City Council approved Intergovernmental Agreements with the Arizona Sports and Tourism Authority (AZSTA) and the Fiesta Bowl that included providing funding for the construction of the Glendale Youth Sports Complex. The AZSTA provided $1 million and the Fiesta Bowl provided $500,000. Community Benefit: Through Global Spectrum's facility management expertise,the community will benefit from the professional concessionaire operating at all programs, activities, and special events hosted at the facility. In addition, the concessionaire would provide the facility with professional, adult-supervised operation, and enhance additional cost recovery opportunities for the complex. In 2007, over 4,600 individuals participated in activities, such as youth football, soccer, and lacrosse held at the complex drawing nearly 13,000 spectators. Budzet Impacts & Costs: The costs for the improvements are included in the FY 2007-08 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $167,455 Account Name, Fund,Account and Line Item Number: Park and Feature Fields, 1000-81022-551400 Recommendation: Authorize the City Manager to award a construction contract in the amount of$167,455 to Knucks Corporation for improvements to Glendale Youth Sports Complex. 5. AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT—ZONE 4 GROUNDWATER TREATMENT PLANT PHASE II Purpose: This is a request for City Council to approve Amendment Number 1 to the Professional Services Agreement with CH2M HILL, Inc. for the Zone 4 (Oasis) Groundwater Treatment Plant Phase II. This agreement includes final engineering design, assistance with developing the final construction cost estimate for the treatment plant and the groundwater wells, and construction administration services. Council Strategic Goals or Key Objectives Addressed: This project is consistent with the Council goal of providing high quality service for Glendale residents. The Zone 4 Groundwater Treatment Plant will provide additional water capacity to the overall water supply infrastructure to meet the growing demands. Background: The Zone 4 Groundwater Treatment Plant was recommended in the 2003 Water Mater Plan. The plant will increase the water supply by up to 10 million gallons per day. The groundwater treatment plant will treat water from city wells to meet regulatory standards and reduce the nitrate levels through an ion-exchange process. Previous Council/Staff Actions: On September 25, 2007, Council approved the Professional Services Agreements with CH2M HILL, Inc. to provide the preliminary design of the Zone 4 Groundwater Treatment Plant. Community Benefit: This project will boost the overall water supply capacity of the city. This will ensure the city will continue to consistently meet the growing water demand and provide high quality water to residents and businesses in the City of Glendale. Budget Impacts & Costs: Funding for this project is available in the FY2007-08 and FY2008-09 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $3,782,536 Account Name, Fund,Account and Line Item Number: Zn4 Groundwater Trtment Plant FY 2007-08: 2400-61036-551200 - $1,200,000 Zn4 Groundwater Trtment Plant FY 2008-09: 2400-61036-551200 - $2,582,536 Recommendation: Approve Amendment Number 1 to the Professional Services Agreement with CH2M HILL, Inc. for the Zone 4 (Oasis) Groundwater Treatment Plant Phase II in an amount not to exceed $3,782,536. 6. PROFESSIONAL SERVICES AGREEMENT - WATERLINE REPLACEMENTS Purpose: This is a request for City Council to approve a Professional Services Agreement with Achen Gardner Engineering, LLC for pre-construction services as the Construction Manager At Risk (CMAR) in an amount not to exceed $230,480.74. Achen Gardner Engineering, LLC will provide value engineering recommendations for the current engineering design and will develop a Guaranteed Maximum Price (GMP) for the construction phase of the project. The project is needed to replace aging waterlines that have required excessive maintenance to remain in operation. Council Strategic Goals or Key Objectives Addressed: One of Council's strategic goals is high quality service for citizens. This contract will allow the city to continue to provide high quality water and continuous water pressure by providing new waterlines that will reduce pipeline breakage and emergency shut downs. Background: In February 2004 CH2M HILL, Inc. issued our water distribution system report that recommended a long term waterline replacement program that was priority based. The waterlines in this project were identified in the report. Through a request for proposals process in 2006, two engineering firms were selected to design the replacement project. Through a recent Request for Proposals process, Achen Gardner Engineering, LLC was selected out of three construction companies as the CMAR to perform the pre-construction and construction phase of the project. Previous Council/Staff Actions: On October 24, 2006, Council approved a PSA with Brown and Caldwell and Primatech to provide design and construction administration services for pipeline replacements project. Community Benefit: This would enhance the integrity of the pipeline infrastructure, minimize pipeline breakage and service interruptions, and improve water quality, thus benefiting the community significantly. Budget Impacts & Costs: Funding is available in the FY 2007-08 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $230,480.74 Account Name, Fund,Account and Line Item Number: Line Replacement &Extension—2400-61013-551200 Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with Achen Gardner Engineering, LLC for pre-construction services of the CMAR, in an amount not to exceed $230,480.74. 7. PROFESSIONAL SERVICES AGREEMENT — CITY COURT BUILDING DESIGN CONSULTING SERVICES Purpose: This is a request for City Council approval of a professional services agreement with Hellmuth, Obata+ Kassabaum, Inc. (HOK) for design consulting services for the new City Court Building. HOK, Inc. will provide programming services and develop the design-build bridging documents. Council Strategic Goals or Key Objectives Addressed: This item addresses the 2007-08 City Council Strategic Goal of one community focused on public safety for citizens and visitors. A key objective of this goal is to begin phased implementation of Court, Police and Fire plans. Background: The city will utilize the Design-Build process for the construction of the new Court building. HOK will develop the Bridging-Design documents that will establish the project requirements, building function, architectural exterior and interior, general floor plans, and building materials and systems (e.g.: heating/cooling, audio/visual, etc.). The Design-Builder will use the Bridging documents to establish a Guaranteed Maximum Price to provide the services necessary to construct the new Court building. The process to select the Design-Builder will start in March 2008. The new City Court complex is scheduled to be completed at the end of 2009 and go into service in January 2010. The City Court complex will have signature elements designed to complement new development nearby and act as the anchor of the eastern "gateway" area leading toward downtown Glendale. The city's existing Court building is located in downtown Glendale and was built approximately 18 years ago. During this time Glendale's population has more than doubled. With the planned expansion to the west area of the valley and the addition of the sports complexes, the city's needs have exceeded the function of the existing Court facility. In 2004 the City selected a location for the new Court building on the southwest corner of 47`h and Glendale Avenues. The site occupies approximately five acres. An existing building currently on this site will be razed prior to the design-build phase of this project. In 2004 the city hired HOK to conduct a City Court Needs Assessment, which supported the construction of the new Court building. In November 2007, a Request for Proposals (RFP) was advertised and sent to architectural firms to obtain the professional services necessary to perform this work. Two firms submitted. A selection committee consisting of staff from City Courts, Prosecutors Office, Planning,Facilities Management, Engineering, and a professional architect with Michael Baker Engineering selected HOK, Inc. as the best qualified firm to provide the required services. Previous CounciUStaffActions: In 2004, Council approved the purchase of the property located at 4701 W. Glendale Avenue. The purchase agreement was formally ratified in January 2005. On January 30, 2007, the Council directed that the Court be the sole city tenant on the site. Community Benefit: Redevelopment of underperforming properties will spur economic development in the area. A new enhanced Court building will allow the city to continue meeting the needs of Glendale residents and provide better customer service. Budget Impacts & Costs: Funds for this project are available in the FY 07-08 Capital Improvement Plan, City Court Building, Account No. 2040-75020. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $730,390 Account Name, Fund,Account and Line Item Number: City Court Building, 2040-75020-551200 Recommendation: Approve the professional services agreement with Hellmuth, Obata + Kassabaum, Inc. in the amount of $730,390 and authorize the City Manager to execute all documents necessary to implement the agreement. CONSENT RESOLUTIONS 8. GREATER ARIZONA DEVELOPMENT AUTHORITY TECHNICAL ASSISTANCE GRANT FOR NEW COURT BUILDING Purpose: This is a request for City Council to adopt a resolution authorizing the application and acceptance of a grant for $24,000 from the Arizona Department of Commerce Greater Arizona Development Authority (GADA). The grant will provide technical assistance for evaluating design and construction options for environmental sustainability elements in the new court building. Council Strategic Goals or Key Objectives Addressed: This request supports the Council strategic goals of a city with high quality services for citizens and a city that is fiscally sound. Background: GADA was created to assist political subdivisions, special districts and tribal governments in the developing and financing of public infrastructure projects by providing technical assistance and financial loans and grants. GADA's grants are intended for eligible public infrastructure projects that are in the early or exploratory phases of project development, as well as general planning related to public infrastructure development. It explores design and construction considerations which may result in long-term cost savings through reduced operating and maintenance costs such as analyzing and conserving water and energy usage; maximizing energy efficiency; purchasing energy efficient materials and equipment and reusable materials; and waste reduction. The technical assistance grant will help identify, specify and quantify the potential savings and environmental benefits. By pursuing environmentally friendly approaches in designing the new court building, the city is also promoting and encouraging safe construction practices that not only benefit the environment, but that also benefit the occupants of the building by exploring methods that address environmental health. If approved, the GADA grant will support the coordinated efforts of contracted architectural consultants from the International Facilities Group, LLC and H.O.K., Incorporated to evaluate environmentally sensitive design and construction options for the new court building. Previous Council/StafActions: On January 30, 2007, Council concluded during a workshop that the City Court would be the sole occupant on the property purchased for the new court building at 4701 West Glendale Avenue. On December 21, 2004, Council directed staff to move forward with the purchase of approximately 5.051 acres of property located at 4701 West Glendale Avenue for the development of a Public Safety and City Court complex. On April 27, 2004, Council approved a professional services agreement with H.O.K., Incorporated to provide a Glendale City Court needs assessment for program development and site selection recommendations. On November 2, 1999, Glendale voters approved $411.5 million in bond requests for a variety of proposed capital improvements including funding for a new court building in accordance with the city's ten-year Capital Improvement Plan. Budget Impacts & Costs: The total project cost will be approximately $37,000 for architectural and building structure fees and project management. A cash match of$10,000 will come from the existing court design budget and $3,000 of in-kind services will be contributed by court personnel. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total $24,000 X $13,000 $37,000 - Account Name, Fund,Account and Line Item Number: City Court Building, 2040-75020-551200 Recommendation: Waive beyond reading the title and adopt a resolution authorizing the application and acceptance of a grant for $24,000 from the Arizona Department of Commerce Greater Arizona Development Authority (GADA) to provide technical assistance for evaluating design and construction costs and potential cost savings of incorporating environmental sustainability concepts in the new court building. 9. ACQUISITION OF RIGHT-OF-WAY FOR GRAND AVENUE IMPROVEMENTS Purpose: This is a request for City Council to authorize the purchase of a property along Grand Avenue located east of Grand Avenue and west of 63`d avenue for access control and beautification improvements in an amount not to exceed $590,000. Council Strategic Goals or Key Objectives Addressed: One of Council's goals is a city with high quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. Grand Avenue improvements also relate to the goal of one community with quality economic development and planned improvements will advance this goal by converting remnant properties to be placed in the highest and best use. One community with a vibrant city center is a Council goal that will be achieved by improving the appearance of Grand Avenue for visitors to downtown Glendale. Background: The Glendale Grand Design Concept Study was completed in 2003 and was followed by the Maricopa Association of Government's Grand Major Investment Study, Phase II in 2006 which recommended street improvements and right-of-way acquisitions for access control and beautification improvements. Improvements to control access along Grand Avenue include closing driveways, adding right turn lanes and closing medians. In addition, to improve the aesthetics along Grand Avenue landscaping and sidewalks will be added, and utilities will be placed underground. Both Glendale and Arizona Department of Transportation (ADOT) funds are programmed to improve access control and beautify Grand Avenue. Glendale funds are focused on securing right-of-way and ADOT funds will be used for design and construction. This parcel is needed as part of access control and beautification along Grand Avenue. The design concept for this property is to close access to Grand and install new sidewalk and landscaping. Extra right-of-way is needed to accommodate a future direct access ramp to Northern Avenue. The right-of-way needed takes a significant portion of the veterinarian hospital building. Alternative access to the remnant property will be provided from 63`d Avenue as opportunities for economic development are considered in this area. The property to be acquired for Grand Avenue improvements is described below: East of Grand Avenue and West of 63`d Avenue Pet Care Veterinary Group, LLC, owner of property located east of Grand Avenue and west of 63rd Avenue, will sell approximately 43,850 square feet of property for $590,000. Previous Council/Staff Actions: On October 9, 2007, Council approved the preparation of a Design Concept Report by DMJM Harris for Grand Avenue between 43111 and 71St avenues in the amount of $1,265,113. At this meeting, Council also authorized an Intergovernmental Agreement with ADOT to complete this Design Concept Report. The city will take the lead in the Design Concept Report for Grand Avenue improvements and ADOT will reimburse Glendale for the design costs. On July 15, 2003, Council reviewed and provided direction on the proposed Grand Avenue improvements. In November 2001, Glendale voters approved roadway improvements on Grand Avenue to enhance traffic flow and improve aesthetics within the corridor. Community Benefit: The proposed improvements on Grand Avenue will help improve traffic flow, enhance safety, improve street lighting, and improve the appearance of Grand Avenue including landscaping, sign upgrades, sidewalks, and the under-grounding of utilities. Public Input: The proposed improvements on Grand Avenue have been presented at each of the annual GO Program public meetings since 2003. A public meeting in Glendale was conducted by MAG staff in November 2004 to receive comments on the draft Grand Avenue MIS, Phase II Report. Two public meetings were held specifically for Grand Avenue on July 24, 2003 and September 10, 2003. Budget Impacts & Costs: Funds for right-of-way acquisition and improvements are available in the FY 2007-08 GO transportation program's capital budget. Additional funds for relocation and closing costs are anticipated and are available in the FY 2007-08 GO transportation program's capital budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $590,000 Account Name, Fund,Account and Line Item Number: Grand Ave Access Enhancements, 2210-65007-550400 Recommendation: Waive reading beyond the title and adopt a resolution authorizing the City Manager to execute all documents necessary to purchase the property along Grand Avenue located east of Grand Avenue and west of 63`d Avenue for access control and beautification improvements for the Glendale Onboard Transportation Program in an amount not to exceed $590,000. PUBLIC HEARING—LAND DEVELOPMENT ACTIONS 10. REZONING APPLICATION ZON07-06 (ORDINANCE): COPPER FALLS COMMERCIAL CENTER— 9470 WEST CAMELBACK ROAD (PUBLIC HEARING REQUIRED) Purpose:, This is, a request by Beus Gilbert, PLLC representing LDR-Camelback 95 LLC, for City Council to approve a rezoning request from A-1 (Agricultural District) and C-O (Commercial Office District)to PAD (Planned Area Development District). Council Strategic Goals or Key Objectives Addressed: The proposed rezoning is consistent with the General Plan objective of promoting one community with quality economic development. Background: The 17.9-acre site is located at the northeast corner of 95th Avenue and Camelback Road. While a majority of the property is vacant, a 1.65 acre portion of the site is developed with a bank facility. Previous Council/StafActions: The Planning Commission recommended approval of ZON07- 06 at a public hearing on January 3, 2008. Community Benefit: The requested rezoning is compatible with the General Plan classification of PC (Planned Commercial) and OFC (Office). Approval of this request would provide a zoning district that is compatible with the surrounding area. Public Input: No one spoke at the Planning Commission public hearing on January 3, 2008. On March 27, 2007, the applicant sent out 69 notification letters to adjacent property owners and interested parties, inviting them to a neighborhood meeting held on April 9, 2007. Four area residents and one Planning Commissioner attended the neighborhood meeting. There were questions regarding the notification area, the impact of the proposed project on the adjacent school, the residential buffer, the maintenance of the site, building size, and the types of tenants that would occupy the retail shops. The applicant satisfactorily addressed all of the neighbors' questions. A Notice of Public Hearing was published in The Glendale Star on December 13, 2007. Notification letters of the public hearing were mailed to 69 adjacent property owners and interested parties on December 14, 2007. The property was posted on December 14, 2007. Recommendation: Conduct a public hearing, waive reading beyond the title and adopt an ordinance for rezoning application ZON07-06, subject to the stipulations as recommended by the Planning Commission. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. Once your name is called by the Mayor, proceed to the podium, state your name and address for the record and limit your comments to a period of five minutes or less. COUNCIL COMMENTS AND SUGGESTIONS ADJOURNMENT Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public,regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S,§38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03 (A)(Z)); (iii) discussion or consultation for legal advice with the city's attorneys(A.R.S.§38-431.03(A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation,or in settlement discussions conducted in order to avoid or resolve litigation(A.R.S.§38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations(A.R.S. §38-031.03 (A)(5));or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S.§38-431.03(A)(7)).