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HomeMy WebLinkAboutAgenda Packet - Meeting Date: 2/19/2008 Glendale City Council Workshop & Executive Session Agenda February 19, 2008 — 1 :30 p.m. r Workshop meetings are telecast live at 1:30 p.m. on the first and third Tuesday of the month. Repeat broadcasts are telecast the first and third week of the month—Wednesday at 3:00 p.m.,Thursday at 1:00 p.m.,Friday at 8:30 a.m.,and Sunday at 9:00 a.m.on Glendale Channel 11. Welcome! Executive Session Schedule We are glad you have chosen to attend this City Council Council may convene in "Executive Session" to receive workshop. We hope you enjoy listening to this informative legal advice and discuss land acquisitions, personnel discussion. At these "study" sessions, the Council has issues, and appointments to boards and commissions. the opportunity to review and discuss important issues, As provided by state statute, this session is closed to staff projects and future Council meeting agenda items. the public. Staff is present to answer Council questions. Citizens may also be asked by the Council to provide input. Questions or Comments The City Council does not take official action during If you have any questions or comments about workshop workshop sessions; therefore, audience comments on agenda items or your city government, please call the City agenda items are made only at the request of the Mayor. Manager's Office at(623) 930-2870. Workshop Schedule If you have a concern you would like to discuss with your District Councilmember, please call (623) 930-2249, Council workshops are held on the first and third Tuesday Monday-Friday, 8 a.m. -5 p.m. of each month at 1:30 p.m. in the Council Chambers of the Form of Government Glendale Municipal Office Complex, 5850 W. Glendale Ave., Glendale follows a Council- Room B-3, lower level. The exact ; , Manager form of government. dates of workshops are scheduled + . Legislative policy is set by the by the City Council at formal elected City Council and Council meetings. The workshop '"" ` ! administered by the Council- agenda is posted at least 24 .r" ... . 44 4 �; I appointed City Manager. hours in advance. t ' 4__ The CityCouncil consists of a Agendas may be obtained after 4 I Mayor nd six Councilmembers. p.m. on the Friday before a ,,,.,„,M 1 _ Voters citywide elect the Mayor Council meeting, at the City �...... wnr4 I every four years. Council- Clerk's Office in the Municipal -, I I members hold four-year terms Complex. The agenda and r.-4n 4---- I -I with three seats decided every supporting documents are it F e a l 3tIt i two years. Each of the six generally posted to the city's HI 1 € I Councilmembers represents one Internet web site, of six electoral districts. www.alendaleaz.com. III For special accommodations, please contact the City Manager's Office at (623) 930-2870 at least one business day prior to this meeting. TDD (623)930-2197, Si necesita traduccion en esparlol, por favor (lame a la oficina del Administrador del Ayuntamiento de Glendale, (623) 930-2870, un dia habiles antes de la fecha de la junta. Councilmembers ' p Appointed City Staff David M. Goulet-Ocotillo District a Ed Beasley-City Manager H. Philip Lieberman-Cactus District Steven E. Frate-Sahuaro District GLENDtE Craig Tindall-City Attorney Joyce V. Clark -Yucca District Pamela Hanna-City Clerk Yvonne J. Knaack-Barrel District MAYOR ELAINE M. SCRUGGS Elizabeth Finn-City Judge Vice Mayor Manuel D.Martinez-Cholla District GL_EWA — Council District Boundaries - - �,kw Pinnacle Peak Rd. +`-" ,y f fiw iii 11$11 Deer Valley Rd. ,, ` ---•---• Beardsley Rd. _ In `s , -lir CHOLLA It. Elaine M.Scruggs Manuel D.Martinez Union Hills Dr. Mayor Cholla District Steven E.Frate Sahuaro District Bell Rd. I 0 11 CC Greenway Rd. erk - Thunderbird Rd. — a 144 ■ N it sr' " : N Cactus Rd. 1E1 '.. \ II . Peoria Ave. UI t ®MI'BARREL /1/ r Joyce V.Clark 1111 Yvonne J.Knaack / David M.Goulet Olive Ave. Yucca District Barrel District Ell Ocotillo District YUCCA■ ,, I. Northern Ave. , / N r Glendale Ave. YUCCA I OCOTILLO a . YUCCA kiFi ■■ Bethany Home Rd. v _ Camelback Rd. I I 1 I I [EA a -ci c ai d ai d d 'd in ai ai ai ai ai ai ai ai m ar ° , ¢ 2 a e G G ¢ < ¢ ¢ < < C ¢ H.Philip Lieberman .2 B j pE E D ti; t9 & L L « y "O L L L -m on Cactus Distract tl U 0 rY m .c 0 L') '8 m m n co N N W 070051107 rzir, GLENISS GLENDALE CITY COUNCIL WORKSHOP SESSION Council Chambers—Workshop Room 5850 West Glendale Avenue February 19, 2008 1:30 p.m. WORKSHOP SESSION 1. FY 2007-08 SECOND QUARTER GENERAL FUND STATUS REPORT ON REVENUES AND EXPENDITURES —45 MINUTES 2. FUNDING RECOMMENDATIONS FOR FEDERAL HUD GRANTS FOR FISCAL YEAR 2008-09—20 MINUTES 3. 2008 STATE LEGISLATIVE UPDATE AND 2008 FEDERAL LEGISLATIVE AGENDA DEVELOPMENT—20 MINUTES CITY MANAGER'S REPORT This report allows the City Manager to update the City Council about issues raised by the public during Business from the Floor at previous Council meetings or to provide Council with a response to inquiries raised at previous meetings by Council members. The City Council may only acknowledge the contents to this report and is prohibited by state law from discussing or acting on any of the items presented by the City Manager since they are not itemized on the Council Workshop Agenda. COUNCIL COMMENTS AND SUGGESTIONS EXECUTIVE SESSION 1. LEGAL MATTERS A. The City Council will meet with the City Attorney for legal advice, discussion and consultation regarding the city's position in pending and contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §§38-431.03 (A)(3)(4)) Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public,regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S.§38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection(A.R.S.§38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys(A.RS.§38-431.03(A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation(A.R.S.§38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations(A.R.S.§38-431.03 (A)(5));or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S.§38-431.03(A)(7)). Confidentiality Requirements Pursuant to A.R.S. §38-431.03 (C)(D): Any person receiving executive session information pursuant to A.R.S. §38-431.02 shall not disclose that information except to the Attorney General or County Attorney by agreement of the City Council, or as otherwise ordered by a court of competent jurisdiction. E Per Council Communication GLENDE Workshop Agenda 02/19/2008 Item No. 1 TO: Honorable Mayor and City Council FROM: Ed Beasley, City Manager PRESENTED BY: Horatio Skeete, Deputy City Manager Sherry M. Schurhammer, Management& Budget Director Raymond H. Shuey, Chief Financial Officer/Finance Director SUBJECT: FY 2007-08 SECOND QUARTER GENERAL FUND STATUS REPORT ON REVENUES AND EXPENDITURES Purpose • This is a request for City Council to review the FY 2007-08 second quarter report on General Fund (GF)revenue and expenditures. Council Strategic Goals or Key Objectives Addressed • The FY 2007-08 GF second quarter report is consistent with the Council's goal of ensuring the city's financial stability by conducting timely reviews of expenditures and revenues. Background • In response to Council requests, staff conunitted to providing quarterly reports on the GF beginning with FY 2003-04. Second Quarter General Fund • The bottom line for the GF through the second quarter of FY 2007-08 is as follows: o GF revenue is about $2 million or 2%below budget and o GF expenditures are $6.3 million or 7% below budget. • The GF's second quarter revenue budget and actuals, as well as a comparison with the second quarter of last FY, are as follows (in 000s): 2 02/19/2008 Item No. 1 FY 2007-08 FY 2007-08 FY 2007-08 % Over FY 2006-07 % Change Annual 2"d 2"d (Under) - 2"" Quarter FY 2006-07 Budget Quarter Quarter Budget Actuals to Budget Actuals FY 2007-08 City Sales $67,552 $33,776 $31,133 (8%) $32,776 (5%) Tax State $34,141 $17,070 $17,055 $13,762 +24% Income Tax State Sales $24,583 $12,292 $11,041 (10%) $11,074 Tax State MV $10,862 $5,431 $4,948 (9%) $4,998 (1%) In-Lieu i;-a07 A" HURF $16,986 $8,493 $8,198 (3 5%) $8,257 (1%) Primary $3,888 $1,944 $2,094 +7.5% $2,001 +4.5% Prop Tax All $30,318 $15,159 $17,728 +17% $15,586 +13.5 % Other $188,330 $94,165 $92,197 (2%) $88,454 +4% • The FY 2007-08 GF revenue budget of$188.3 million is $11.2 million (6.3%) more than FY 2006-07 total GF revenue collections of$177.1 million. • GF revenue receipts through the second quarter of FY 2007-08 are $ 3.7 million (4%) more than the same period last FY. • GF revenue receipts through the second quarter of FY 2007-08 are about $2 million (2%) less than budgeted. • The last three years of collections show us that receipts for the first half of the FY represent approximately 49% - 50% of a fiscal year's total GF revenue collections. The $92.2 million collected through the second quarter of this FY represents 49% of the FY's total GF revenue budget. The $88.5 million collected through the second quarter of last FY represented 50% of the total GF revenues collected in FY 2006-07, $177.1 million. • City sales tax collections are $31.1 million. This amount is approximately $2.6 million (8%) less than budget. City sales tax receipts through the second quarter of last FY were $32.8 million. 3 02/19/2008 Item No. 1 • The strongest months for city sales tax collection, based on a 3-year average expressed in percentages, are December, March, April, May, and June. • State-shared revenue collections are $33 million. This amount is approximately $1.7 million (5%) less than budgeted but $3.2 million (11%) ahead of the $29.8 million collected through the second quarter of last FY. The increase over the same time period last FY is attributable to increased income tax receipts, which were expected and planned for in this FY's GF revenue budget. The three components of state-shared revenue are shown below: o State income tax receipts came in as expected through the second quarter of FY 2007-08; o State sales tax receipts are $1.2 million(10%) less than expected; and o Motor vehicle in-lieu receipts are $484,000 (9%) less than expected. Approximately 20% of the total revenues collected for the licensing of vehicles are distributed to incorporated cities and towns. The amount distributed is based on an incorporated city's population in relation to the total incorporated population of the county. • HURF revenues are commonly called the gas tax even though there are several other transportation-related fees that comprise this revenue source. Much of this revenue source is based on the volume of fuel sold rather than the price of fuel. HURF receipts are $295,000 (3.5%) less than budget. • The All Other category is doing very well primarily because of increased revenue receipts for community development fees such as building permits and plan check fees, strong interest earnings, and better than expected gas and electric franchise fees. Compared to budget, this category is $2.6 million(17%) ahead. • The FY 2007-08 second quarter budget expenditures and actuals for the GF operating and pay-as-you-go (PAYGO) capital expenditures are as follows (in 000s): FY 2007-08 FY 2007-08 FY 2007-08 Amount Annual 2nd Quarter 2o' Quarter Under/(Over) Budget Budget Actuals Budget GF $118,227 $59,113 $56,798 $2,315 Salaries/Benefits GF Non-Personnel $55,350 $27,675 $26,934 $741 GF Debt Service $2,841. $1,420 $1,420 $0 (leases) PAYGO Capital $7,713 $3,857 $606 $3,251 TOTAL $184,131 $92,065 $85,758 $6,307 4 02/19/2008 Item No. 1 • Overall, first quarter actuals were $6.3 million or 7% less than the amount budgeted. Previous Council/Staff Actions • The FY 2007-08 first quarter report on the GF was presented to Council on December 18, 2007. Policy Guidance This is a status report on the General Fund covering the second quarter of FY 2007-08. No Council guidance is requested on this report. LE ' u` Council Communication GLENDV Workshop Agenda 02/19/2008 Item No. 2 TO: Honorable Mayor and City Council FROM: Ed Beasley, City Manager PRESENTED BY: Erik Strunk, Community Partnerships Director Gilbert Lopez, Revitalization Administrator SUBJECT: FUNDING RECOMMENDATIONS FOR FEDERAL HUD GRANTS FOR FISCAL YEAR 2008-09 Purpose • This is a request for City Council to review the Community Development Advisory Committee's (CDAC) funding recommendations for Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), American Dream Downpayment Initiative (ADDI), and Emergency Shelter Grants (ESG) Program funds from the U.S. Department of Housing and Urban Development (HUD). In addition to staff, Ms. Barbara Garland, CDAC Chairperson, will present the recommendations to the Mayor and Council. Council Strategic Goals or Key Objectives Addressed • The CDAC recommendations reflect the priorities of the 2005-2009 Five-Year Consolidated Plan, which was reviewed and adopted by Council in 2005. These priorities consist of: housing rehabilitation programs; programs that benefit seniors and youth; programs that prevent homelessness; programs addressing social needs; programs related to quality of life issues; clearance and demolition of blighting conditions; programs or projects that help revitalization efforts throughout Glendale, with an emphasis in the redevelopment area. Background • The CDAC conducted an extensive review process for the use of FY 2008-09 CDBG, HOME, ADDI, and ESG Program funds. This process included the review of 43 applications, formal presentations by each of the applicants, and the CDAC's funding recommendations. • This year, the city has been allocated $2,201,030 in CDBG funds; $658,808 in HOME/ADDI funds and $97,881 in ESG funds. Although separate programs, collectively, these funds will be used for activities that benefit low/moderate income persons; aide in the elimination of slum and blight; improve the supply of decent, safe, sanitary and affordable housing; and provide assistance to families in danger of eviction or foreclosure by funding existing, successful programs that prevent homelessness. 2 02/19/2008 Item No. 2 Previous Council/StaffActions • The City Council previously reviewed and approved the process by which the CDAC determines the city's community needs and prioritizes its recommendations. This resulted in the official adoption of Glendale's Five-Year Consolidated Plan for Fiscal Years 2005 through 2009. Community Benefit • Since 1977, Glendale has been allocated approximately $56 million in CDBG, HOME/ADDI and ESG funds to assist thousands of homeowners and individuals. • As a result of this funding, residents in Glendale have benefited from programs such s the Emergency Home Repair Program; new single family "infill" housing construction by Habitat for Humanity and Chicanos Por La Causa; emergency food boxes from the St. Mary/Westside Food Bank; the roof repair program; homeless prevention services provided by Central Arizona Shelter Services, St. Vincent del Paul, and Glendale Human Services, Quality of Life; assistance for senior citizens by the Arizona Bridge for Independent Living; programs and services for youth and the disabled populations; numerous "bricks and mortar"projects that have helped to revitalize older neighborhoods and the City Center; and the removal of blighted and underperforming properties in our redevelopment area. Public Input The FY 2008-09 funding recommendations were developed after extensive public notification (August — September 2007), an orientation session for interested applicants (September 2007), and five CDAC public hearings and public meetings conducted January of 2008. Budget Impacts & Costs • The CDBG, HOME, ADDI, and ESG programs are federally funded. The CDBG program does not have a match requirement. The HOME program does require a 25% match from non-federal funds and the ESG program requires a 100%match. • An annual match allocation of $25,000 is provided in the General Fund budget as a supplement towards the required 25% match requirement for HOME projects administered by the city. The total match needed for the city's projects could exceed $152,716, depending on the projects. Even so, no additional general funds are necessary as the additional match needed will be provided by match carryover and other eligible in-kind resources such as donated materials or volunteer hours. Outside agencies that apply for HOME funds are required to provide a portion of their own matching funds. • The ESG funding will be allocated to outside agencies. Agencies that receive these funds are required to provide a 100% in matching funds. 3 02/19/2008 Item No. 2 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total CDBG X $2,201,030 HOME X $651,591 ADDI X $7,217 ESG X $97,881 Account Name, Fund,Account and Line Item Number: Community Development Block Grant Fund 1320 HOME Investment Partnerships Program Fund 1300 American Dream Downpayment Initiative Fund 1300 Emergency Shelter Grants Program Fund 1830 General Fund Fund 1000 Policy Guidance Review the funding recommendations from the Community Development Advisory Committee and provide guidance. 1. CITY OF GLENDALE GLENS, Council Communication G Workshop Agenda 02/19/2008 Item No. 3 TO: Honorable Mayor and City Council FROM: Ed Beasley, City Manager PRESENTED BY: Jessica Blazina, Intergovernmental Programs Director SUBJECT: 2008 STATE LEGISLATIVE UPDATE AND 2008 FEDERAL LEGISLATIVE AGENDA DEVELOPMENT Purpose • This is a request for City Council to provide guidance on proposed state legislation, consistent with the approved 2008 state legislative agenda; and to also provide guidance on the 2008 federal legislative agenda development that will form the foundation of the 2008 federal legislative agenda. • The purpose of the federal and state legislative agendas is to affect federal and state legislation and regulations as they relate to the interests of the city and its residents. Council Strategic Goals or Key Objectives Addressed • The 2008 state and federal legislative agendas provide the policy framework by which Intergovernmental Programs staff engages on state and federal legislative issues. • Throughout the 2008 legislative sessions, policy direction will be sought on proposed statutory changes which fall under the adopted Council policy statements relating to the financial stability of the city, public safety issues, promoting economic development, managing growth and preserving neighborhoods. Background • The Intergovernmental Programs staff recommends prioritizing the state legislative agenda to a few key issues to allow the city to have a stronger, more consistent message on the items of greatest priority. The proposed key priority issues for consideration are described in the attached reports. • The legislative agenda defines the city's priorities for the upcoming session and will guide the city's lobbying activities at the Arizona State Legislature. The Intergovernmental Programs staff will update Council on a regular basis throughout the session for guidance on 2 02/19/2008 Item No. 3 bills and amendments that may be introduced. The city's legislative agenda is a flexible document and may change, based on activities at the Legislature and Council direction. • The Intergovernmental Programs Department has conducted a city-wide assessment of potential federal funding opportunities to be included in the 2008 Federal Legislative Agenda. Based on this assessment, staff recommends pursuing federal funding opportunities, including grant opportunities, line-item appropriations, earmarks and regulation revisions in the areas of: transportation, public safety, homeland security, historic preservation, libraries, youth workforce development and economic development initiative projects. • The Intergovernmental Programs Department will return at a spring 2008 workshop to present the comprehensive 2008 federal legislative agenda inclusive of funding requests and policy areas for engagement. Previous Council/Staff Actions • On December 4, 2007, Council approved the 2008 State Legislative Agenda, which included policy statements on municipal legislative priorities and principles. Community Benefit • The priorities and principles of Glendale's 2008 state legislative agenda provide the venue for the city to identify and engage on state legislative issues. The key principles of the state legislative agenda are: to preserve and enhance the city's ability to deliver quality and cost- effective services to citizens and visitors; to address quality of life issues for Glendale residents, and to enhance the City Council's ability to serve the community by retaining local decision making authority and maintaining state legislative and voter commitments for revenue sources. • Development of a 2008 federal legislative agenda provides the venue for the city to identify and engage on federal issues of concern to the community, which will enhance the ability of the city to deliver superior services and to address quality of life issues for the residents of Glendale. Direction/Policy Guidance Staff is requesting Council to provide policy guidance on the proposed state legislative issues and federal legislative program development.