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HomeMy WebLinkAboutAgenda Packet - Meeting Date: 2/12/2008 (35) Glendale City Council Meeting Agenda February 12, 2008 — 7:00 p.m. City Council meetings are telecast live at 7:00 p.m. on the second and fourth Tuesday of the month. Repeat broadcasts are telecast the second and fourth week of the month—Wednesday at 2:30p.m.,Thursday at 8am, Friday at 9:00am, Saturday at 2pm,Sunday at 9a.m.and Monday at 1:30p.m.on Glendale Channel 11. When speaking at the Podium, please state your name, if Welcome! you live in the City of Glendale, and if so the Council District you live in and present your comments in five minutes or We are glad you have chosen to attend this City Council ' less. meeting. We welcome your interest and encourage you to attend again. Council Meeting Schedule At City Council meetings, the Mayor and Council take The Mayor and City Council hold Council meetings to take official action. They adopt Resolutions, which express official action two times each month, These meetings are the policy of the city or direct an administrative action, held on the second and fourth Tuesday of the month at 7 and they adopt Ordinances, which become laws or fulfill p.m. Regular meetings are held in the Council Chambers, legal requirements. Administrative matters, such as the Glendale Municipal Office Complex, 5850 W. Glendale Ave. awarding of contracts and bids, are approved. Public Hearings, which are held specifically to obtain citizen Agendas may be obtained after 4 p.m. on the Friday before input, are also conducted at these Council sessions. a Council meeting, at the City Clerk's Office in the Municipal Complex. The agenda and supporting documents are How to Participate generally posted to the city's Internet web site, www.glendaleaz.com. The Glendale City Council values citizen comments and input. If you wish to speak on a matter concerning Questions or Comments Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located If you have any questions about agenda items, please call at the back of the Council Chambers and give it to the the City Manager's Office at (623) 930-2870. If you have a City Clerk before themeeting starts. The Mayor will call concern you would like to discuss with your District your name when the Citizen Comments portion of the F Friday, 8 am . - please call (623) 930-2249, Monday - agenda is reached. Because these matters are not listed Friday, 8 a.m. -5 p.m. on the posted agenda, the City Council may not act on Form of Government the information during the meeting but may refer the matter to the City Manager for follow-up. The City of Glendale has a Council-Manager form of government. Legislative policy is set by the elected Council Public Hearings are also held on certain agenda items and administered by the Council-appointed City Manager. such as zoning cases, liquor license applications and use The City Council consists of a Mayor and six permits. If you wish to speak or provide written Councilmembers. The Mayor is elected every four years by comments about a public hearing item on tonight's voters city-wide. Councilmembers hold four-year terms with agenda, please fill out a Public Hearing Speakers Card three seats decided every two years. Each of the six located at the back of the Council Chambers and give it Councilmembers represent one of six electoral districts and to the City Clerk before the meeting starts. The Mayor are elected by the voters of their respective districts will call your name when the public hearing on your item (see map on back). . has been opened. ® For special accommodations, please contact the City Manager's Office at (623) 930-2870 at least one business day • prior to this meeting. TDD (623)930-2197. Si necesita traduccidn en espafiol, por favor (lame a la oficina del Administrador del Ayuntamiento de Glendale, (623)930-2870, un dia habiles antes de la fecha de la junta. Councilmembers .6% Appointed City Staff David M. Goulet-Ocotillo District GLENDJ E Ed Beasley—City Manager H. Philip Lieberman-Cactus District G Craig Tindall—City Attorney Steven E. Frate-Sahuaro District Joyce V. Clark-Yucca District Pamela Hanna—City Clerk MAYOR ELAINE M. SCRUGGS Elizabeth Finn— Judge Yvonne J. Knaack—Barrel District Vice Mayor Manuel D. Martinez-Cholla District City GLEN P — Council District Boundaries - Pinnacle Peak Rd. ur ar i® Deer Valley Rd. . ° Beardsley Rd. % CHOLLA Union Hills Dr. II Elaine M.Scruggs Manuel D.Martinez Steven E.Frate Mayor Cholla Distnct Sahuaro District Bell Rd. 0 a Greenway Rd. ;.;} A Thunderbird Rd. w° w �U •r� ■ Q . 1 = (I) Cactus Rd. �'� Peoria Ave. I- \ r �\ti BARREL / \FI R Joyce V.Clark Yvonne J.Knaack David M.Gould Olive Ave. \ Yucca District \ Barrel District �y / Ocotillo District /LUCCA i I N •, Northern Ave. j - �� �.t Glendale Ave. • I OCOTILLO I- Bethany Home Rd. I YUCCA �- YUCCA Camelback Rd. 1 1 r - 1 I •2 • • N a 17 'O N N 6 N 'L'5 N N UN H.PhLiebermanrta D JN 1 ¢mos w a s _ r a g Cactus Distnct°' o mE 1-2 j) co ° mnwai in aU U 6 o mm 0- . E 07005 iro> rig , I GLE GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue February 12,2008 7:00 p.m. CALL TO ORDER-PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES OF January 23,2008 BOARDS, COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES PROCLAMATIONS AND AWARDS POSTHUMOUS RECOGNITION OF COMMUNITY SERVICE FOR KARL F. ABEL CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. If you would like to comment on an item on the consent agenda, please come to the podium and state your name, address and item you wish to discuss. 1. LIQUOR LICENSE NO. 3-1166 SARGENT'S MARKET 2. LIQUOR LICENSE NO. 3-1167 ARROWHEAD COUNTRY CLUB 3. LIQUOR LICENSE NO. 3-1168 THE LEGEND AT ARROWHEAD 4. AWARD OF CONSTRUCTION CONTRACT: MULTI-USE SPORTS FIELD LIGHTING AT COPPER CANYON AND RAYMOND E. KELLIS HIGH SCHOOLS 5. AWARD OF PROPOSAL 07-68: CONSULTING SERVICES FOR ELECTRONIC RECORDS MANAGEMENT 6. DOWNTOWN PARKING STRUCTURE PUBLIC ART 7. PROFESSIONAL SERVICES AGREEMENT WITH BRYAN A. STIRRAT & ASSOCIATES FOR LANDFILL GAS SYSTEM EXPANSION PROJECT 8. PROFESSIONAL SERVICES AGREEMENT: ZONE 2 BOOSTER PUMP STATION MODIFICATIONS 9. PURCHASE CONTRACT WITH REMOTEC FOR GLENDALE POLICE DEPARTMENT 10. AUTHORIZATION FOR INCREASE IN SPENDING WITH SOUTHWEST FABRICATION 11. PROFESSIONAL SERVICES CONTRACT WITH HALLETT& ASSOCIATES 12. AUTHORIZATION TO INCREASE CONTRACT AMOUNT WITH CBI SECURITY SERVICES 13. FINAL PLAT APPLICATION APPROVAL FP07-01: COPPER COVE PHASE I-9251 WEST MISSOURI AVENUE 14. FINAL PLAT APPLICATION APPROVAL FP07-18: GLENDALE CORPORATE CENTER- 5251 NORTH 99TH AVENUE 15. CONSTRUCTION MANAGER AT RISK AGREEMENT-67TH AVENUE, CAMELBACK ROAD TO GLENDALE AVENUE 16. CONSTRUCTION MANAGER AT RISK AGREEMENT-67TH AVENUE, OLIVE AVENUE TO THE ARIZONA CANAL DIVERSION CHANNEL CONSENT RESOLUTIONS 17. AMENDMENT ONE TO THE INTERGOVERNMENTAL AGREEMENT WITH THE FLOOD CONTROL DISTRICT OF MARICOPA COUNTY 18. RIGHT-OF-WAY LICENSE AGREEMENT WITH SALT RIVER PROJECT AND THE U.S. BUREAU OF RECLAMATION FOR A PORTION OF 92ND AVENUE 19. T-MOBILE WIRELESS COMMUNICATION SITE AT FIRE STATION 156-6801 WEST DEER VALLEY ROAD 20. INTERGOVERNMENTAL AGREEMENT WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE FOREST SERVICE PUBLIC HEARING-LAND DEVELOPMENT ACTIONS 21. REZONING APPLICATION ZON07-15 (ORDINANCE): MARYLAND HEIGHTS - 6550 NORTH 79TH AVENUE (PUBLIC HEARING REQUIRED) 22. REZONING APPLICATION ZON07-21 (ORDINANCE): WEST RESTHAVEN—6290 WEST NORTHERN AVENUE (PUBLIC HEARING REQUIRED) 23. REZONING APPLICATION ZON07-24 (ORDINANCE): BUTLER PARK/GLENDALE AMERICAN ELEMENTARY— 8685 NORTH 57TH AVENUE (PUBLIC HEARING REQUIRED) 24. REZONING APPLICATION ZON07-25 (ORDNANCE): BONSALL PARK NORTH - 5840 WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED) 25. REZONING APPLICATION ZON07-26 (ORDNANCE): BONSALL PARK SOUTH— 5821 WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED) 26. GENERAL PLAN AMENDMENT GPA07-08 (RESOLUTION) AND REZONING APPLICATION ZON07-18 (ORDINANCE): CBD 101 — 9501 WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED) 27. REZONING APPLICATION ZON07-19 (ORDINANCE): ORGANIC 101 —9551 WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED) ORDINANCES 28. ACQUISITION OF RIGHT-OF-WAY ALONG MYRTLE AVENUE BETWEEN 60TH AVENUE AND 59TH DRIVE FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM 29. WATER AND SEWER REVENUE OBLIGATIONS REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. Once your name is called by the Mayor, proceed to the podium, state your name and address for the record and limit your comments to a period of five minutes or less. COUNCIL COMMENTS AND SUGGESTIONS ADJOURNMENT Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public,regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S.§38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03 (A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys(A.R.S.§38-431.03(A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation(A.R.S.§38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations(A.R.S. §38-431.03 (A)(5));or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S.§38-431.03(A)(7)). CALL TO ORDER-PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES OF January 23, 2008 BOARDS, COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES Purpose: This is a request for City Council to approve the recommended appointments to the following hoards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Citizens Bicycle Advisory Committee Qualls, Richard Jr. Cactus Reappointment 2/12/2008 2/12/2010 Horvath, G. John Ocotillo Appointment 3/5/2008 3/5/2010 Crowell, Norman Mayoral Reappointment 2/12/2008 2/12/2010 Hildebrant, Gail Mayoral Reappointment 3/5/2008 3/5/2010 Citizens Transportation Oversight Commission Cooper,Norman Mayoral Appointment 2/12/2008 11/25/2008 Jacobson, Rose Cholla Reappointment 3/25/2008 3/25/2010 Turner, Betsy—Chair Barrel Reappointment 3/26/2008 3/26/2009 Jacobson, Rose—Vice Chair Cholla Reappointment 3/26/2008 3/26/2009 Commission on Persons with Disabilities Kulp, Margaret Barrel Reappointment 2/27/2008 2/27/2010 Shaaban, Mounib Sahuaro Appointment 2/27/2008 2/27/2010 Ray, Ricki —Chair Cactus Reappointment 2/26/2008 2/26/2009 Heffley, Ray —Vice Chair Sahuaro Appointment 2/12/2008 2/26/2009 Community Development Advisory Committee Jernigan, Susan Barrel Reappointment 4/1/2008 4/1/2010 Kim, Tricia Mayoral Appointment 2/12/2008 7/1/2008 Historic Preservation Commission Byrne, Ruth Bane! Reappointment 4/13/2008 4/13/2010 Grose, Jim Cholla Appointment 4/13/2008 4/13/2010 Leimeter, Daniel Cholla Appointment 4/13/2008 4/13/2010 Shady, Becky Barrel Appointment 4/13/2008 4/13/2010 Zomok, Charles Ocotillo Reappointment 4/13/2008 4/13/2010 Judicial Selection Advisory Board Dobbelaere, Art Cholla Reappointment 4/23/2008 4/23/2010 Mead, Terrance Sahuaro Appointment 2/12/2008 4/23/2009 Library Advisory Board Lee, JoAnn Mayoral Reappointment 4/13/2008 4/13/2010 Neyer, Kathe Barrel Appointment 4/13/2008 4/13/2010 Lee, JoAnn—Chair Mayoral Appointment 4/13/2008 4/13/2009 Parks & Recreation Advisory Commission Farley, Liz Mayoral Reappointment 4/9/2008 4/9/2010 Passmore, Rod—Vice Chair Ocotillo Appointment 2/12/2008 2/12/2009 Personnel Board Podzius, Roberta Cholla Appointment 2/12/2008 2/12/2010 Planning Commission Azlin, Don Barrel Appointment 3/25/2008 3/25/2010 Ward, Doug Cholla Reappointment 3/25/2008 3/25/2010 Tennyson, Michele Mayoral Reappointment 3/25/2008 3/25/2010 Recommendation: Make appointments to the boards, commissions and other bodies and administer the Oaths of Office. PROCLAMATIONS AND AWARDS POSTHUMOUS RECOGNITION OF COMMUNITY SERVICE FOR KARL F. ABEL Purpose: This is a request for City Council to posthumously recognize Mr. Karl F. Abel for his service on the Board of Directors of the Municipal Property Corporation (MPC) of the City of Glendale. Background: Council established the MPC in 1982. Mr. Abel served as a member of its Board of Directors from incorporation in August 1982 until his death in July 2007. During his twenty- five year tenure, Mr. Abel provided fiscal oversight on many important capital improvement plan projects financed by MPC, including the construction of the Glendale Municipal Complex and the Glendale Regional Public Safety Center. Mr. Jonathan Abel, Karl Abel's son, will be present to accept the plaque of recognition. Recommendation: Present a plaque of recognition to Mr. Jonathan Abel for his father's outstanding contributions and dedication to serving the citizens of Glendale. CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. If you would like to comment on an item on the consent agenda, please come to the podium and state your name, address and item you wish to discuss. 1. LIQUOR LICENSE NO. 3-1166 SARGENT'S MARKET Purpose: This is a request for City Council to approve a non-transferable Series 10 (Liquor Store—Beer and Wine) license, operating with an interim permit, for Sargent's Market located at 5601 West Glendale Avenue. The Arizona State application (number 10075534) was submitted by Cookie K. Sohn. Background: The 60-day deadline.for processing this application was January 25, 2008. A request for extension was submitted to the Department of Liquor License. The location of the establishment is 5601 West Glendale Avenue and is within the Ocotillo District, zoned PR (pedestrian retail). This establishment is over 300 feet from any school or church. This is a non- transferable Series 10 license application operating with an interim permit by Cookie K. Sohn. The population density is 18,743 people per square mile. The approval of this license will not increase the total number of liquor licenses in this area. The number of liquor licenses within a one-mile radius is 34 as listed below: Series Type Quantity 6 Bar—All Liquor 3 7 Bar—Beer and Wine 4 9 Liquor Store—All Liquor 2 10 Liquor Store—Beer and Wine 10 12 Restaurant—All Liquor 13 14 Private Club 2 Total 34 Public Input: No protests were received during the 20-day posting period. Recommendation: The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. LIQUOR LICENSE NO. 3-1167 ARROWHEAD COUNTRY CLUB Purpose: This is a request for City Council to approve a non-transferable Series 14 (Private Club) license, operating with an interim permit, for Arrowhead Country Club located at 19888 North 73rd Avenue. The Arizona State application (number 14073045) was submitted by Andrea Dahlman Lewkowitz. Background: The 60-day deadline for processing this application was February 5, 2008. A request for extension was submitted to the Department of Liquor License. The location of the establishment is 19888 North 73rd Avenue and is within the Cholla District, zoned SU (special use district). This is a non-transferable Series 14 (Private Club) license. The population density is 16,755 people per square mile. The approval of this license will not increase the total number of liquor licenses in this area. The number of liquor licenses within a one-mile radius is 9 as listed below: Series Type Quantity 6 Bar- All Liquor 2 7 Bar- Beer and Wine 1 9 Liquor Store—All Liquor 1 10 Liquor Store - Beer and Wine 1 12 Restaurant- All Liquor 3 14 Private Club 1 Total 9 Public Input: No protests were received during the 20-day posting period. Recommendation: The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Therefore, it is staffs recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. LIQUOR LICENSE NO. 3-1168 THE LEGEND AT ARROWHEAD Purpose: This is a request for City Council to approve a person-to-person transfer for this transferable Series 7 (Beer and Wine Bar) license, operating with an interim permit, for The Legend at Arrowhead located at 21027 North 67th Avenue. The Arizona State application (number 07070544) was submitted by Andrea Dahlman Lewkowitz. Background: The 60-day deadline for processing this application was February 5, 2008. A request for extension was submitted to the Department of Liquor License. The location of the establishment is 21027 North 67th Avenue and is within the Cholla District, zoned SU (special use district). This establishment is over 300 feet from any school or church. This is a person-to- person transfer, operating with an interim permit for this transferable Series 7 liquor license. The population density is 17,453 people per square mile. The approval of this license will not increase the total number of liquor licenses in this area. The number of liquor licenses within a one-mile radius is 12 as listed below: Series Type Quantity 6 Bar- All Liquor 2 7 Bar- Beer and Wine 3 9 Liquor Store—All Liquor 2 10 Liquor Store - Beer and Wine 1 12 Restaurant - All Liquor 4 Total 12 Public Input: No protests were received during the 20-day posting period. Recommendation: The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Therefore, it is staffs recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. AWARD OF CONSTRUCTION CONTRACT: MULTI-USE SPORTS FIELD LIGHTING AT COPPER CANYON AND RAYMOND E. KELLIS HIGH SCHOOLS Purpose: This is a request for the City Council to approve a contract with Kimbrell Electric, Inc. for the construction of multi-use athletic sports field lighting at Copper Canyon and Raymond E. Kellis High Schools. Council Strategic Goals or Key Objectives Addressed: The construction of the multi-use sports lighting is consistent with the Council approved Parks and Recreation Master Plan and the Council strategic goals of providing high quality services for citizens. Background: On December 13, 2005, City Council approved an Intergovernmental Agreement with the Tolleson Union High School District (Copper Canyon High School) and the Peoria Unified School District (Raymond E. Kellis High School) to provide off-site, overflow parking opportunities within a one-mile radius of the University of Phoenix Stadium. The Intergovernmental Agreement with the school districts provides the city use of the parking lots for Cardinal football games and mega events. In addition, the Intergovernmental Agreement allows for the construction of lighted sports fields and reciprocal uses of school and city recreation facilities, which will provide expanded and joint recreation activities for the community. The city is funding the installation of the lighting. The Peoria Unified School District is responsible to pay the electricity during the school's use of the fields. The Tolleson Union High School District is responsible for funding all on-going utility costs. The city has similar lighting agreements with various school districts, including Glendale Elementary School District (Bicentennial, Sine, and Landmark schools), Peoria Unified School District (Ironwood High School), and Glendale Union High School District (Apollo High School). The lighting at the sports fields would not be utilized past 10:00 pm, reducing any impact to surrounding neighborhoods. Additionally, the lighting has been designed in such a manner to lessen the overflow/spillage to adjacent property. Previous Council/Staff Actions: Council approved a request by the City Manager to enter into an Intergovernmental Agreement with the Tolleson Union High School District and the Peoria Unified School District for city use of the Copper Canyon and Raymond E. Kellis High Schools parking lots, reciprocal use of recreation facilities, and the construction of sports field lighting. Community Benefit: Once the sports field lighting is installed it will provide expanded use of the multi-use fields at Copper Canyon and Raymond E. Kellis High Schools. In addition, the City of Glendale Parks and Recreation Department will have use of the lighted multi-use fields, classrooms and gymnasiums for recreation programs, including arts and crafts; weight training; performing and cultural arts; and summer baseball and softball. The schools and community would benefit from the extended use of the lighted facility lessening the effects of over crowding fields and encouraging evening programming. The agreements expand the usage times and allow for more use by the schools and the parks and recreation programs. Creating the ability to use school district facilities allows the City of Glendale Parks and Recreation Department to utilize significant resources without expending monies to construct the fields. • Budget Impacts & Costs: Funds are available in the FY 2007-08 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $455,179 Account Name, Fund,Account and Line Item Number: Soccer Lights, 2060-70526-550800 Recommendation: Staff recommends awarding the construction contract to Kimbrell Electric, Inc. for the construction of the multi-use sports field lighting at Copper Canyon and Raymond E. Kellis High Schools in the amount of$455,179. 5. AWARD OF PROPOSAL 07-68: CONSULTING SERVICES FOR ELECTRONIC RECORDS MANAGEMENT Purpose: This is a request for City Council to approve the proposal with Atdoc LLC for consulting services for electronic records management. Council Strategic Goals or Key Objectives Addressed: A city with high quality services for citizens is a key Council objective. Expansion of the city's electronic records management system will allow better access to and retrieval of documents improving internal and external service. Background: The City of Glendale has been operating an electronic record management system in the Finance and City Clerk Departments for over 10 years. Building Safety and Field Operations are in the process of being added to this system. It is essential that research and planning be done prior to expanding or replacing the existing system so that the greatest efficiency in service and most economy in cost will be achieved. Eight proposals were received to provide the City Clerk's Office with consulting services for electronic records management. The consulting services will include but are not limited to analysis, evaluation and review of current system, make recommendations for policies and procedures, evaluate software and hardware solutions, review the court processes and develop a plan to implement the City Court as a pilot project. Staff from the City Clerk's Office, Information Technology and the City Court reviewed the offers that were received. Specific evaluation factors included description of organization and project team, project manager education and experience, overall cost, method of approach and compliance with specifications, and project work plan and project schedule. The proposal scored highest by the committee was submitted by Atdoc LLC. The proposal shall begin upon approval by the City Council and continue for one year. Previous Council/StaffActions: On June 26, 2007 Council approved the Fiscal Year 2007-2008 budget and this supplemental item. Community Benefit: Efficient, secure and comprehensive records management will expand opportunities for citizen self-service and improve service from staff. Budget Impacts & Costs: Funds are available in the FY 2007-08 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $77,500 Account Name, Fund,Account and Line Item Number: Records Management, 1000-81050-551200 Recommendation: Award the proposal for consulting services for electronic records management to Atdoc LLC in the amount not to exceed $77,500, taxes included. 6. DOWNTOWN PARKING STRUCTURE PUBLIC ART Purpose: This is a request from the Glendale Arts Commission for the City Council to enter into a contract with Lynn Basa for public art for the Downtown Parking Structure. Council Strategic Goals or Key Objectives Addressed: Through artistic enhancements to the downtown area, this public art project addresses the Council's strategic goal of one community with a vibrant city center. Background: The project was initiated by a request from the city's Economic Development Department to partner with the Arts Commission to artistically enhance the Downtown Parking Structure, 5835 West Palmaire Avenue. The site occupies half of a city block and is located adjacent and immediately north of the Bank of America building. Recommended artist Lynn Basa is from Chicago. She is known for her work as a public artist, educator and arts administrator. Her mosaic artworks adorn the Indianapolis International Airport and a municipal parking structure for the city of Claremont, California. She teaches public art practices at the School of the Art Institute of Chicago. The Downtown Parking Structure will feature more than 40 tile mosaic medallions integrated into the building's sidewalks on the east, north and west sides. The 379 square feet of mosaics will feature images from the community's past and present. The artwork will be periodically power washed to maintain its appearance. Graffiti can be easily removed without harming the artwork. The Public Art Program budgets for maintenance and repairs for the city's art collection. The artwork's installation will occur after the completion of the building's construction so not to incur damage to the mosaics. Work on the installation will be scheduled between September 15 and October 15, 2008 and will not conflict with the operations of the retail tenants in the Parking Structure. Previous Council/Staff Actions: Since 1983, it has been the city's policy to enhance municipal buildings and other public facilities with works of art, using funding provided by one percent of capital construction projects. The Downtown Parking Structure project was included in the 2007-08 Annual Arts Project Plan, approved unanimously by the Arts Commission on May 16, 2007. The Arts Commission unanimously approved the artist and her design concept on September 19, 2007. Community Benefit: The public artwork will beautify the facility and positively enhance pedestrian traffic between Catlin Court and the historic downtown area. The placement of this project will contribute to the Arts Commission's goal to ensure public art is distributed throughout the city. Public Input: Eighty-three artists submitted applications to the Arts Commission's call to artists, which was distributed nationally by the Library and Arts Department. A selection panel comprised of Arts Commission, design team and staff members was convened to review applications, plan and implement the project. The selection panel met three times on July 20, August 3 and September 19, 2007, to review applications and interview finalists for the project. The selection panel recommended the artist on the basis of previous experience, her vision for Glendale's project and her skills for community participation in public artworks. Input was gathered through a "Meet the Artist" evening open house held at the Civic Center on October 17, 2007. The audience of approximately 50 people included representatives of the downtown business community, civic leaders, historic preservation, arts organizations, the historical society and residents. Budget Impacts & Costs: Funds are available in the FY 2007-08 Capital Improvement Program for the Arts Commission. Grants Capital Expense _One-Time Cost Budgeted Unbudgeted Total X X $200,000 Account Name, Fund,Account and Line Item Number: Arts Commission, 1220-84650-518200 Recommendation: Authorize the City Manager to enter into a public art contract with Lynn Basa for the Downtown Parking Structure Public Art project. 7. PROFESSIONAL SERVICES AGREEMENT WITH BRYAN A. STIRRAT & ASSOCIATES FOR LANDFILL GAS SYSTEM EXPANSION PROJECT Purpose: This is a request for City Council to approve a professional services agreement with Bryan A. Stirrat and Associates (BAS) for services related to the landfill gas system expansion project in an amount not to exceed $105,163. The agreement includes design and construction administrative services for expansion and modification of the existing landfill gas system. The purpose of the gas system expansion project is to ensure landfill gas regulatory compliance and safety. Council Strategic Goals or Key Objectives Addressed: This agreement supports the Council goal of a city with high quality services for citizens. Background: Methane gas is generated in the landfill as a byproduct of the waste decomposition process. State and federal law require facilities to install gas management systems to prevent offsite migration of landfill gas. Expansion and modification of the landfill gas system will provide reliable and continued operation of the City of Glendale landfill by increasing the gas collection capacity of the existing system. Upon approval of the professional services agreement with BAS for design of the gas system expansion and modifications, Glendale staff will proceed with the process of bidding the project for construction. Total funding for design and construction of the landfill gas system expansion project is provided through the FY 2007-08 Capital Improvement Program. Previous Council/StaffActions: On December 11, 2007, Council approved the extension of the methane rights gas agreement with BAS. On June 10, 2003 Council approved a methane gas rights agreement with BAS. Community Benefit: As the landfill disposal area grows in size, additional gas wells and collection pipes are essential to prevent offsite migration of methane gas. The landfill gas system expansion project will be instrumental towards maintaining environmental compliance as required by State and Federal regulations. Budget Impacts & Costs: Funds are available in the FY 2007-08 Capital Improvement Program. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $105,163 Account Name, Fund,Account and Line Item Number: Landfill Gas System Expansion, 2440-78517-550800 Recommendation: Authorize the City Manager to enter into a professional services agreement with Bryan A. Stirrat and Associates to provide design and construction administration services for expansion and modification of the existing landfill gas system, in an amount not to exceed $105,163. 8. PROFESSIONAL SERVICES AGREEMENT: ZONE 2 BOOSTER PUMP STATION MODIFICATIONS Purpose: This is a request for City Council to approve a Professional Services Agreement with HDR Engineering, Inc. for engineering services.to provide design and construction management for the Zone 2 Booster Pump Station Modifications project. This project will allow the main water line to be shut off for the construction of a pedestrian pathway. Background: In the near future, a pedestrian pathway near 63rd Avenue and the Loop 101 freeway will be built near a large Zone 2 water line. The Zone 2 Booster Pump Station Modifications will allow the large water line to be shut down while construction of the pedestrian pathway takes place. Budget Impacts & Costs: Funding is available in the FY 2007-08 Capital Improvement Program. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total $199,230 Account Name, Fund,Account and Line Item Number: Cholla Water Plant Process Imp., 2400-61024-551200 Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with HDR Engineering, Inc. for engineering services to provide design and construction management for the Zone 2 Booster Pump Station Modifications project, in an amount not to exceed $199,230. 9. PURCHASE CONTRACT WITH REMOTEC FOR GLENDALE POLICE DEPARTMENT Purpose: This is a request for City Council to approve the purchase of a robotic remote control from Remotec in the amount of $53,405 to enhance the Glendale Police Department's Bomb Squad terrorism prevention and intervention program. Remotec is the sole source vendor for the Remotec robotic remote control. Council Strategic Goals or Key Objectives Addressed: This request supports the Council's strategic goal of one community focused on public safety for citizens and visitors. Background: Remotec is the vendor that was used to supply the existing Remotec Andros F6A currently used by the Glendale Police Department Bomb Squad to review and remotely dispose of explosives. This purchase is a necessary upgrade to enhance the effectiveness and safety of the Police Department's bomb squad operations. The new equipment allows the operator to remain farther away from the robot when it is in operation and provides better maneuverability of the robot. The radio-controlled system is a proprietary system provided by Remotec for its Andros F6A robot. All radio frequency licensing has been acquired from the Federal Communications Commission (FCC) and approved as of December 27, 2007. Previous Council/Staff Actions: On April 24, 2007 Council approved the 2006 Urban Areas Security Initiative (UASI) funds to sustain the Police Department's Rapid Response Team (RRT). Community Benefit: Since 1999, Glendale has been able to leverage city funds with grants funding to enhance first responder preparedness within the city and the West Valley. Grant funds awarded to the City of Glendale under the 2006 UASI RRT Program will be used to purchase the REMOTEC F6A Remote Control Unit. This purchase will enhance the capabilities of the Glendale Police Department Bomb Squad and enable them to respond to explosive and tactical events with the appropriate specialized equipment needed to reduce the risk to civilians and team personnel. Budget Impacts & Costs: The funds for the purchase of this equipment were provided as part of the 2006 Urban Areas Security Initiative (UASI) funds to sustain the Police Department's Rapid Response Team (RRT). Ongoing costs will be charged to the Bomb Squad Account, or absorbed in the Police Department's current budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $53,405 Account Name, Fund,Account and Line Item Number: Urban Areas Security Initiative fund, Grant#2006-GE-T6-007, 1840-33085 Recommendation: Authorize the purchase of the REMOTEC Robotic Remote Control from REMOTEC in the amount of$53,405. 10. AUTHORIZATION FOR INCREASE IN SPENDING WITH SOUTHWEST FABRICATION Purpose: This is a request for City Council to approve an amendment to Contract RFQ 06-08 with Southwest Fabrication to increase the spending limit from $49,900 to $174,900 for FY 2007-08. This one time increase will allow 25 additional bus shelters to be refurbished and repaired this fiscal year. Council Strategic Goals or Key Objectives Addressed: One of the Council goals is to provide high quality services to the citizens of Glendale. This amendment will expedite the refurbishment and repair of 25 shelters to restore their appearance. Background: Refurbishing of shelters is done on a regular schedule to make repairs associated with accidents, vandalism and graffiti, and maintain the overall appearance. Currently 25 bus shelters need immediate refurbishment. The requested increase in the amount of this contract this fiscal year will allow for a needed one-time refurbishment of the 25 shelters. Refurbishing entails removing the existing furniture and repairing and repainting the items. Shelters are usually refurbished on a schedule. Unfortunately, in recent years the schedule has not been able to be maintained due to increases in vandalism and damage repairs. This one time increase will improve the appearance of the city's bus shelters. Community Benefit: The refurbishment of these shelters will enhance the transit system in the City of Glendale by providing safe, clean, and attractive waiting areas for citizens who use public transportation. It will also improve the appearance of these facilities to citizens and visitors driving by the bus stop locations. Budget Impacts & Costs: Funds for this project are available in the Transportation Department's operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $125,000 Account Name, Fund,Account and Line Item Number: Fixed Route, 1660-16540-518200 Recommendation: Authorize an increase in spending and a contract amendment to Contract RFQ 06-08 with Southwest Fabrication to refurbish 25 bus shelters. The spending limit with Southwest Fabrication will increase from $49,900 to $174,900 for FY 2007-08. 11. PROFESSIONAL SERVICES CONTRACT WITH HALLETT &ASSOCIATES Purpose: This is a request for City Council to authorize the Police Department enter into a contract with Hallett & Associates to provide psychological support services to police employees and their families. The term of the contract shall be for a two-year initial period with the option to extend for an additional three years renewable on an annual basis. Council Strategic Goals or Key Objectives Addressed: These services will ensure the Council's strategic goals by providing the city with high quality services for citizens and one community focused on public safety for citizens and visitors, by meeting the needs of the police personnel. Background: In December 2006 the Police Department awarded a contract for psychological support services to Hallett & Associates through a competitive bid process. The contract was for a one-year period with the option to extend for four one-year periods thereafter for a maximum term of five years. The unique environment police employees work in makes it difficult for them to receive comprehensive and effective professional emotional support from conventional mental health services, which can lack an in-depth knowledge of police operations and police culture. Hallett and Associates has worked with police personnel and their families over the past year, particularly with those affected directly with the loss of Officer Anthony Holly in February 2007. In the law enforcement work environment, personnel deal with unique situations that require a different expertise that might not be found through traditional resources. With the new contract, changes have been made to allow for self-initiated preemptive action by the psychologist that may mitigate or prevent problems. This would include random site visits, walks through work areas, conversations with employees, `ride-alongs' with patrol officers, observation of crime scene operations and monitoring trainings, to name a few. Hallett and Associates have many aggregate years of law enforcement experience which includes providing services to multiple agencies for a wide range of law enforcement tragedies including line of duty deaths, hostage negotiation stand-offs, workplace violence, and support services to law enforcement agencies in New York City after 9/11. Previous Council/Staff Actions: Staff awarded a one-year contract to Hallett & Associates for police psychological services on December 15, 2006. This contract has been extended to February 14, 2008 to provide continuity of service for police employees and to allow time for Council to review this request. Budget Impacts & Costs: Funding is available in the Police Department's operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $50,000 Account Name, Fund,Account and Line Item Number: Patrol-Special Revenue, 1700-12310-518200 Recommendation: Authorize the Police Department to enter into a contract with Hallett & Associates in the amount of $50,000 to provide psychological support services to police employees and their families. 12. AUTHORIZATION TO INCREASE CONTRACT AMOUNT WITH CBI SECURITY SERVICES Purpose: This is a request for City Council to authorize $106,000 of additional spending authority for CBI Security Services. The spending limit for CBI Security Services will increase from $500,000 to $606,000 annually. Council Strategic Goals or Key Objectives Addressed: One of Council's strategic goals is to provide high quality service for citizens. This request will continue to increase services provided at city facilities for citizens and employees. Background: Security guard services are an existing service throughout the city and include foot patrol as well as vehicle patrol in several city-owned and operated facilities. CBI Security Services include all management, organization, training, operation, supervision, labor, equipment, materials, transportation and supplies necessary to perform the services required by the city. Previous Council/Staff Actions: In November 2006, Council approved a contract with CBI Security Services in an annual amount not to exceed $500,000. This award was for two years with an option for four, one-year extensions. Council awarded previous security guard services contracts in October 2001, October 1998, July 1996, December 1994, and June 1994. Budget Impacts & Costs: The current rate structure is $12.95 per hour for security guard on foot and $13.94 per hour for vehicle patrol. Funds are available in the operating budgets of various departments to cover the expense of contracted security services for the various sites. This increase will add services to the Park and Ride lot and the Community Action Program building. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $106,000 Account Name, Fund,Account and Line Item Number: Transportation, Fixed Route, 1660-16540-518200, $88,000 CAP Facility, 1000-81053-551200, $18,000 Recommendation: Authorize an increase of$106,000 to Contract RFP 06-09 with CBI Security Services, increasing the spending authority to $606,000. 13. FINAL PLAT APPLICATION APPROVAL FP07-01: COPPER COVE PHASE I— 9251 WEST MISSOURI AVENUE Purpose: This is a request by Maracay Homes for City Council to approve the final plat for Copper Cove Phase I, a Planned Residential Development (PRD) located at 9251 West Missouri Avenue. Council Strategic Goals or Key Objectives Addressed: The proposed final plat is consistent with the General Plan Land Use Map designation of 1-2.5 dwelling units per acre and the existing R1-10 Single Residence, Planned Residential Development (PRD) zoning district. The request meets the requirements of the Subdivision and Minor Land Division Ordinance. The development of this subdivision will create additional single-family housing opportunities in the city. Background: Copper Cove Phase I is a 36-lot single-family subdivision on 18 acres with a density of two dwelling units per acre. Lot sizes vary from 11,640 square feet to 28,054 square feet with an average lot size of 12,307 square feet. The proposed minimum lot width is 85 feet, and the minimum lot depth is 135 feet. Previous Council/Staff Actions: On April 20, 2006, the Planning Commission approved Rezoning application ZON04-13 and Preliminary Plat application PP04-04 for this subdivision. On June 27, 2006, the Council approved Rezoning application ZON04-13. Community Benefit: This project provides additional housing stock in a growing area of the city and provides a transition from Copper Canyon High School to the larger lot residential neighborhood to the north. The project is located in close proximity to the emerging sports and entertainment district along the Loop 101 Freeway. Public Input: The applicant conducted a neighborhood meeting on September 27, 2004. Issues discussed include: property values, home sizes, and prices, access to 95th and Missouri avenues, and phasing of the development. The applicant held a second neighborhood meeting on November 30, 2005. Similar issues were discussed at this meeting. The applicant was able to answer all questions and address all concerns between the two meetings held. Recommendation: Approve Final Plat application FP07-01. 14. FINAL PLAT APPLICATION APPROVAL FP07-18: GLENDALE CORPORATE CENTER—5251 NORTH 99TH AVENUE Purpose: This is a request by Opus West Corporation for City Council to approve the final plat for Glendale Corporate Center, located at 5251 North 99`" Avenue. Council Strategic Goals or Key Objectives Addressed: The proposed final plat is consistent with the General Plan land use designation of Office and the existing C-O (Commercial Office) zoning district. The request meets the requirements of the Subdivision and Minor Land Division Ordinance. Background: Glendale Corporate Center is a six-lot office subdivision on 22.25 acres. Lot sizes vary from 92,065 square feet to 303,471 square feet. Previous Council/Staff Actions: On June 13, 2006, the City Council approved the C-O zoning of this subdivision through case number ZON06-02. Community Benefit: This request facilitates development of the property by providing subdivided lots that are ready for professional office development. Recommendation: Approve Final Plat application FP07-18. 15. CONSTRUCTION MANAGER AT RISK AGREEMENT—67TH AVENUE, CAMELBACK ROAD TO GLENDALE AVENUE Purpose: This is a request for City Council to approve a Construction Manager at Risk (CMAR) Design Phase Services agreement with Achen-Gardner Engineering, LLC for the completion of street improvements and storm drains in 67th Avenue, between Camelback Road and Glendale Avenue. Council Strategic Goals or Key Objectives Addressed: One of the strategic goals for City Council is to provide a high quality of service to citizens. This project works towards improving the transportation system in Glendale and to providing service to its citizens. Background: A Request for Qualifications was issued in August 2007 and three responses were received. A selection committee made up of staff from Engineering, Transportation and an executive from a licensed contracting company selected Achen-Gardner Engineering, LLC as the best qualified firm to perform the required services. Previous Council/StaflActions: On October 14, 2003, Council approved a professional services agreement with Kirkham Michael Consulting Engineers for design and construction administration services for this project. The project had been delayed due to scheduling conflicts with the various utility companies and the scope of work was also expanded to include intersection improvements. Community Benefit: The completion of the project will improve the flow of traffic on a busy city arterial, and improve the streets appearance with sidewalks and landscaping. Budget Impacts & Costs: Funding in the amount of $212,116 is available in the FY 2007-08 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $212,116 Account Name, Fund,Account and Line Item Number: 67th Ave., to Grand, 2000-68909-550800 Recommendation: Authorize the City Manager to enter into a Construction Manager at Risk agreement with Achen-Gardner Engineering, LLC in an amount not to exceed $212,116 for the completion of street improvements and storm drains on 67th Avenue, between Camelback Road and Glendale Avenue. 16. CONSTRUCTION MANAGER AT RISK AGREEMENT— 67TH AVENUE, OLIVE AVENUE TO THE ARIZONA CANAL DIVERSION CHANNEL Purpose: This is a request for City Council to approve an agreement with Sundt Construction for Construction Manager at Risk (CMAR) Design Phase Services agreement for street and storm drain improvements in 67th Avenue, Olive Avenue to the Arizona Canal Diversion Channel (ACDC). Council Strategic Goals or Key Objectives Addressed: Two of the strategic goals for City Council are to provide one community with strong neighborhoods and provide a high quality of service to citizens. This project improves the level of service of a busy transportation corridor, addresses drainage issues, and it enhances the appearance of the surrounding neighborhoods with landscaping and sidewalks. Background: This project is needed to improve the drainage system, street widening, under- grounding of overhead power lines, and replacement of irrigation pipe under city streets. The Flood Control District is contributing 50% of the cost for the storm drain. A Request for Qualifications was issued in August 2007, and five responses were received. A selection committee made up of staff from Engineering, Transportation and an executive from a consulting firm selected Sundt Construction, Inc. as the best qualified firm to perform the required services. Previous Council/Staff Actions: On April 13, 2004 Council approved a professional services agreement with Carter & Burgess, Inc. for the design of intersections improvements for 67th Avenue. On January 23, 2007, Council approved Amendment No. One to the professional services agreement with Carter & Burgess, Inc. to increase the scope of services to include design of a storm drain and other street improvements in between the intersections. Community Benefit: he completion of the project will improve the flow of traffic on a busy city arterial, collect the storm water when it rains, and provide landscaping and sidewalks to improve the streets appearance. Budget Impacts & Costs: The total cost for this service is funded from four funding sources, GO Transportation, HURF, Flood Control and Water and Sewer funds. The funds are available in the FY 2007-08 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $256,470 Account Name, Fund,Account and Line Item Number: 67th Ave., Olive to Bell Rd. Street Improvements, 2210-65039-551200 $84,397 67`h Ave., Cactus to ACDC, 2000-68900-551200 $104,633 67th Ave., Peoria to ACDC, 2180-79002-551200 $61,809 Oasis Water Campus, 2400-61003-550800 $5,631 Recommendation: Authorize the City Manager to enter into a Construction Manager at Risk agreement with Sundt Construction for an amount not to exceed $256,470. CONSENT RESOLUTIONS 17. AMENDMENT ONE TO THE INTERGOVERNMENTAL AGREEMENT WITH THE FLOOD CONTROL DISTRICT OF MARICOPA COUNTY Purpose: This is a request for City Council to approve Amendment One to an Intergovernmental Agreement (IGA) with the Flood Control District (FCD) of Maricopa County for storm drain improvements in 67th Avenue, between Olive Avenue and the Arizona Canal Diversion Channel (ACDC). Council Strategic Goals or Key Objectives Addressed: Two of the strategic goals for City Council are to provide one community with strong neighborhoods and provide a high quality of service to citizens. This project improves the safety and level of service of a busy transportation corridor, addresses drainage issues, and will enhance the appearance of surrounding neighborhoods with landscaping and sidewalks. Background: The original IGA between the City of Glendale and the FCD was approved in 1999 to identify responsibilities of each party and cost sharing of the design, right-of-way acquisition, utility relocation, construction, construction management, and operations and maintenance of the project. The city completed the first phase of this IGA in FY99/00 when a 500 foot section of storm drain was constructed in 67th Avenue between Peoria Avenue and Cactus Road. This amendment will continue with the second phase of construction completing street and storm drain improvements in 67th Avenue between Olive Avenue and the ACDC and is scheduled to begin in March 2008. Previous Council/Staff Actions: On September 28, 1999, Council approved an IGA with the FCD to approve the cost sharing the design and construction costs associated with this project. Community Benefit: This IGA will provide additional funds for the construction of a storm drain which will reduce drainage problems along 67th Avenue and adjoining neighborhoods. Budget Impacts & Costs: The total estimated cost of the storm drain project is $4,500,000. Per the IGA, upon award of the construction contract and receipt of an approved invoice from Glendale, the FCD will remit 50% of the construction contract amount that will be deposited to the appropriate account in the Flood Control construction find. The funds are available to cover the city's portion of this project cost in the FY 2007-08 and FY 2008-09 Capital Improvement Plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $4,500,000 Account Name, Fund,Account and Line Item Number: 67th Ave., Peoria to ACDC, 2180-79002-551200 Recommendation: Waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into Amendment One to an Intergovernmental Agreement with the Flood Control District (FCD) of Maricopa County for the construction of street and storm drain improvements in 67t" Avenue between Olive Avenue and the Arizona Canal Diversion Channel. 18. RIGHT-OF-WAY LICENSE AGREEMENT WITH SALT RIVER PROJECT AND THE U.S. BUREAU OF RECLAMATION FOR A PORTION OF 92ND AVENUE Purpose: This is a request for City Council to adopt a resolution to approve a right-of-way license agreement with Salt River Project and the U.S. Bureau of Reclamation (BOR) for a portion of 92"d Avenue at Missouri Avenue. Background: The developer on the southwest corner of 9151 and Missouri Avenues is constructing 92"d Avenue as a private street over a portion of BOR land. SRP, as the agent for the BOR, requires that the license to cross BOR land be issued to the municipality in which the development is located. Council action is required to formally authorize the license agreement. There are no costs associated with this agreement. Recommendation: Waive reading beyond the title and adopt a resolution authorizing the City Manager to execute a right-of-way license agreement for a portion of 92"d Avenue with Salt River Project as agents for the U.S. Bureau of Reclamation. 19. T-MOBILE WIRELESS COMMUNICATION SITE AT FIRE STATION 156—6801 WEST DEER VALLEY ROAD Purpose:, This is a request for City Council to approve a license agreement with T-Mobile for installation of wireless communication facilities at Fire Station 156. Background: T-Mobile requested to install wireless communications equipment at Fire Station 156 to provide better service to its customers. For nearly 18 months, Fire Department representatives and other city staff negotiated with T-Mobile. The resulting agreement requires T-Mobile to install its equipment in a "stealth" manner in a new flagpole paid for by T-Mobile. Additionally, T-Mobile will pay to replace the flag when the city determines it is necessary to do so, and T-Mobile will pay to the city an initial annual license fee of $23,988, with annual increases thereafter, until terminated as defined in the license agreement. Revenue from this license fee is deposited to the General Fund. Community Benefit: Once completed this agreement will be an enhancement for citizens utilizing T-Mobile service in the area of 67 Avenue and Deer Valley. Through this partnership, the Fire Department and T-Mobile working together were able to create a unique design of a flagpole avoiding an unsightly tower in the area. Recommendation: Waive reading beyond the title and adopt a resolution authorizing the City Manager to execute a license agreement with T-Mobile for installation of wireless communication facilities at Fire Station 156. 20. INTERGOVERNMENTAL AGREEMENT WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE FOREST SERVICE Purpose: This is a request for City Council to adopt a resolution entering into an Intergovernmental Agreement with the United States Department of Agriculture Forest Service (USDA Forest Services) to conduct joint training among public agencies in the State of Arizona. The training may include, but is not limited to job elements specific to wild land firefighting. Council Strategic Goals or Key Objectives Addressed: The approval of the agreement with the USDA Forest Service will ensure that Council's goal of one community focused on public safety for citizens and visitors is accomplished. Background: The Glendale Fire Department has historically assisted various public safety agencies throughout the state of Arizona with public safety related training. This request will allow qualified individuals to receive valuable field experience in the Glendale Regional Public Safety Training Center. Community Benefit: The community will benefit by providing the USDA Forest Service with facilities and equipment required to conduct their jobs in an effective and safe manner which will assist with providing high quality services to the communities throughout the state of Arizona. Budget Impacts & Costs: Fees will be charged according to the fee schedule established for the Glendale Regional Public Safety Training Facility. Recommendation: Waive reading beyond the title and adopt the resolution authorizing the City Manager to enter into an intergovernmental agreement with the USDA Forest Service to conduct joint training among public agencies. PUBLIC HEARING—LAND DEVELOPMENT ACTIONS 21. REZONING APPLICATION ZON07-15 (ORDINANCE): MARYLAND HEIGHTS - 6550 NORTH 79TH AVENUE (PUBLIC HEARING REQUIRED) Purpose: This is a request by Adriatik Rama Properties, L.L.C. for the City Council to approve a rezoning request from Rl-6 PRD (Single Residence, Planned Residential Development) to R1- 7 PRD (Single Residence, Planned Residential Development) for the property located at 6550 North 79th Avenue. Maryland Heights is proposed on 1 9.86 acre site with 36 single family residential lots. Council Strategic Goals or Key Objectives Addressed: The requested rezoning is compatible with the General Plan classification of 2.5-5 dulac (Medium Density Residential) and provides for a zoning district that is similar in character to the surrounding residential neighborhoods. Utilizing existing infrastructure is consistent with the Council goal of having a city that is fiscally sound by using existing public facilities such as water mains, sewer mains, and streets. Providing new housing on a vacant lot surrounded by existing single family neighborhoods, a park, and a school contributes to the Council goal of being a community with strong neighborhoods. Background: The property was annexed into the City of Glendale in 1983 and subsequently rezoned to R1-6 PRD (Single Residence, Planned Residential Development) in 1984. Previous Council/Staff Actions: The Planning Commission recommended approval of this request subject to stipulations at their public hearing on November 1, 2007. Community Benefit: The R1-7 PRD (Single Residence, PRD (Planned Residential Development) zoning district is appropriate for implementing the General Plan designation for this property of 2.5-5 dwelling units per acre (Medium Density Residential). Public Input: Notification letters were sent to 853 property owners and interested parties, inviting them to a neighborhood meeting on September 19, 2007. A total of six people attended this meeting. Of those people, one was a local resident interested in the project. Only one concern was raised, and that was to restrict lots 1-13 to be single story dwellings. The developer agreed to comply with the request. Additionally, two telephone calls were received by the staff inquiring about this project. No specific issues were addressed. Recommendation: Conduct a public hearing, waive reading beyond the title and adopt an ordinance for rezoning application ZON07-15 as recommended by the Planning Commission. 22. REZONING APPLICATION ZON07-21 (ORDINANCE): WEST RESTHAVEN—6290 WEST NORTHERN AVENUE (PUBLIC HEARING REQUIRED) Purpose: This is a request by Withey Morris, PLC for City Council to approve rezoning of approximately ten acres from Multiple Residence (R-4) to Special Use District (SUD) for the property located at 6290 West Northern Avenue. Council Strategic Goals or Key Objectives Addressed: The requested rezoning is compatible with the General Plan classification of PF (Public Facility) and provides for a zoning district that is compatible to the surrounding residential neighborhoods. Utilizing existing infrastructure is consistent with the Council goal of having a city that is fiscally sound by using existing public facilities such as water mains, sewer mains, and streets. Background: The subject property was developed as Resthaven Cemetery in the early 1970's. The current R-4 zoning designation has been effective since 1985. Expansion of the cemetery operations by the current owner requires an SUD overlay. The applicant is requesting this rezoning application so that a new 18,886 square-foot mortuary and associated offices can be built on the site. Cemeteries and other related uses including mortuaries are a permitted use in the SUD zoning designation. The proposed mortuary will utilize existing access and driveways to the site. Previous Council/Staff Actions: The Planning Commission unanimously recommended approval of this rezoning application on December 6, 2007. Community Benefit: Approval of this application will provide Resthaven Cemetery with additional office space, a new mortuary to serve the needs of Glendale residents, and on-site parking for their employees and customers. The proposed use is a customary with cemetery operations. Public Input: On October 24, 2007, the applicant sent 82 notification letters to adjacent property owners and interested parties. The applicant did not receive any response regarding the request. The Planning Department did not receive any response regarding the request either. Recommendation: Conduct a public hearing, waive reading beyond the title, and adopt the ordinance for Rezoning Application ZON07-21, subject to the stipulations are recommended by the Planning Commission. 23. REZONING APPLICATION ZON07-24 LORDINANCE): BUTLER PARK/GLENDALE AMERICAN ELEMENTARY— 8685 NORTH 57TH AVENUE (PUBLIC HEARING REQUIRED) Purpose: This is a request for City Council to approve a Planning Commission initiated rezoning of approximately 23 acres of city and Glendale Elementary School District owned land from Agricultural (A-1)to Single Residence (Rl-6). Council Strategic Goals or Key Objectives Addressed: Approval of this zoning change would result in a zoning district that most closely matches the underlying land use and intent of the General Plan. Background: The Planning Commission has initiated this case to provide more consistency between the General Plan Land Use Map and the Zoning Map. Previous Council/StaffActions: This rezoning case was initiated by the Planning Commission on November 1, 2007 and was recommended for approval on January 3, 2008. Community Benefit: This action will ensure the preservation of these properties and their current uses by strengthening the relationship between the Zoning Atlas and the General Plan as well as the surrounding neighborhood. Public Input: The Planning Department mailed 277 notification letters dated November 26, 2007, to adjacent property owners and interested parties. Staff received two emails and one phone call from interested parties asking for clarification of the intent of the rezoning. Staff explained to the citizens that there is no specific zoning classification for parks and schools as they are listed as a permitted use in most residential zoning districts. It was also conveyed to the citizens that the school and park would remain open and would not be modified in any way. Recommendation: Conduct a public hearing, waive reading beyond the title and adopt an ordinance for rezoning application ZON07-24 as recommended by the Planning Commission. 24. REZONING APPLICATION ZON07-25 (ORDINANCE): BONSALL PARK NORTH - 5840 WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED) Purpose: This is a request for City Council to approve a Planning Commission initiated rezoning of approximately 9 acres of city owned land from R-4 (Multiple Residence) to RI-7 (Single Residence). Council Strategic Goals or Key Objectives Addressed: Approval of this zoning change would result in a zoning district that most closely matches the underlying land use and intent of the General Plan. Background: The Planning Commission has initiated this case to provide more consistency between the General Plan Land Use Map and the Zoning Map. This rezoning reduces the residential density and brings the zoning district into closer conformance to the existing General Plan land use category of OP (Open Space). Previous Council/StaffActions: This rezoning case was initiated by the Planning Commission on November 1, 2007 and was recommended for approval on January 3, 2008. Community Benefit: This action will ensure the preservation of this property's current use as a city park by strengthening the relationship between the Zoning Atlas and the General Plan. Public Input: The Planning Department mailed 133 notification letters dated November 26, 2007, to adjacent property owners and interested parties. Staff received no comments during the Citizen Participation process. Recommendation: Conduct a public hearing, waive reading beyond the title and adopt an ordinance for rezoning application ZON07-25 as recommended by the Planning Commission. 25. REZONING APPLICATION ZON07-26 (ORDINANCE): BONSALL PARK SOUTH— 5821 WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED) Purpose: This is a request for City Council to approve a Planning Commission initiated rezoning of approximately 9 acres of city owned land from R-4 (Multiple Residence) to RI-7 (Single Residence). Council Strategic Goals or Key Objectives Addressed: Approval of this zoning change would result in a zoning district that most closely matches the underlying land use and intent of the General Plan. Background: The Planning Commission has initiated this case to provide more consistency between the General Plan Land Use Map and the Zoning Map. This rezoning reduces the residential density and brings the zoning district into closer conformance to the existing General Plan land use category of OP (Open Space). Previous Council/Staff Actions: This rezoning case was initiated by the Planning Commission on November 1, 2007 and was recommended for approval on January 3, 2008. Community Benefit: This action will ensure the preservation of this property's current use as a city park by strengthening the relationship between the Zoning Atlas and the General Plan. Public Input: The Planning Department mailed 133 notification letters dated November 26, 2007, to adjacent property and interested parties. Staff received no comments during the Citizen Participation process. Recommendation: Conduct a public hearing, waive reading beyond the title and adopt an ordinance for rezoning application ZON07-26 as recommended by the Planning Commission. 26. GENERAL PLAN AMENDMENT GPA07-08 (RESOLUTION) AND REZONING APPLICATION ZON07-18 (ORDINANCE): CBD 101 — 9501 WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED) Purpose: This is a request by Earl, Curley, and Lagarde P.C. representing Bethany Land Partners, LLC for City Council approval to amend the General Plan Land Use Map from BP (Business Park) to CCC (Corporate Commerce Center) and to rezone from A-1 (Agricultural) zoning district to PAD (Planned Area Development) zoning district. Council Strategic Goals or Key Objectives Addressed: The proposed general plan amendment and rezoning are consistent with the General Plan objectives of providing a mixed-use employment center with complementary community and specialty retail, hotels, restaurants, entertainment and housing that provide quality economic development for the city. Background: The 67-acre site is located at the southeast corner of Loop 101 and Bethany Home Road. The proposed mix use development titled "CBD 101" shall include office, retail, hotel, and residential units. There are four districts identified in the PAD development plan and include: Residential District, Downtown/Mixed-Use, Parking/Mixed-Use, Corporate/Mixed-Use District. Previous Council/StafActions: The Planning Commission recommended approval of GPA07- 08 and ZON07-18 on January 24, 2008. Community Benefit: The project will allow continued growth in the city's Loop 101 Corridor and substantially contribute to a strong, self sustaining office, residential, retail, and hotel core that can be an economic resource to the community. The applicant projects at full build out, the project may create up to 23,000 jobs. Public Input: A public notice for the City Council public hearing was published in the Arizona Republic on January 28, 2008 and the property was posted on January 27, 2008. Postcards were mailed out to 366 property owners and interested parties on January 28, 2008: Eight individuals spoke at the Planning Commission public hearing on January 24, 2008. Six property owners were in support of the proposed development and two were not. Recommendation: Conduct a public hearing, waive reading beyond the title and adopt a resolution for General Plan Amendment GPA07-08, and adopt an ordinance for rezoning application ZON07-18 subject to the stipulations as recommended by the Planning Commission and as subsequently modified by the applicant and staff. 27. REZONING APPLICATION ZON07-19 (ORDINANCE): ORGANIC 101 —9551 WEST BETHANY HOME ROAD (PUBLIC HEARING REQUIRED) Purpose: This is a request by Earl, Curley, and Lagarde P.C. representing Bethany Land Partners, LLC for City Council approval to rezone from A-1 (Agricultural) to PAD (Planned Area Development). Council Strategic Goals or Key Objectives Addressed: The proposed rezoning is consistent with the General Plan objectives of preserving community spaciousness from recreation to agriculture. Background: The 10-acre site is located at the northwest corner of 95th Avenue alignment and Missouri Avenue. The proposed mix-use development titled "Organic 101" shall include an organic farm, restaurants, residential units, public market and community spaces. Previous CounciUStafActions: The Planning Commission recommended approval of ZON07- 19 on January 24,2008. Community Benefit: The project preserves ten acres of agricultural land associated with the history of Glendale, It provides an organic farm and associated uses that protect the neighborhood to the east from more intensive land uses in the project. Public Input: A public notice for the City Council public hearing was published in the Arizona Republic on January 28, 2008 and the property was posted on January 27, 2008. Postcards were mailed out to 366 property owners and interested parties on January 28, 2008. Eight individuals spoke at the Planning Commission public hearing on January 24, 2008. Six property owners were in support of the proposed development and two were not. Recommendation: Conduct a public hearing, waive reading beyond the title and adopt an ordinance for rezoning application ZON07-19 subject to the stipulations as recommended by the Planning Commission and as subsequently modified by the applicant and staff. ORDINANCES 28. ACQUISITION OF RIGHT-OF-WAY ALONG MYRTLE AVENUE BETWEEN 60TH AVENUE AND 59TH DRIVE FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM Purpose: This is a request for City Council to adopt an ordinance for the purchase of two properties along Myrtle Avenue between 60th Avenue and 59th Drive for street improvements and beautification improvements in an amount not to exceed $380,000 and the transfer of ownership of these two properties to NAPA Auto Parts in exchange for right-of-way and on-site mitigation measures. Council Strategic Goals or Key Objectives Addressed: One of Council's goals is a city with high quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. One community with a vibrant city center is a Council goal that will be achieved by improving the appearance of Myrtle Avenue for visitors to downtown Glendale and enhancing this entryway into the downtown area. Background: Myrtle Avenue between 62nd Avenue and 59th Avenue is a gateway to downtown from Grand Avenue. It also is an access route from Grand to 59th Avenue and Glendale Avenue. Many of the planned improvements along this gateway route have been completed except for the north side of Myrtle Avenue from Grand to 60th Avenue. In this area, traffic from NAPA currently backs directly into the street. A right turn lane is also needed in this area for improved access to Grand Avenue. As part of the enhancement of this gateway to downtown, this project will include new sidewalk, landscaping, and lighting. This project requires additional right-of-way from NAPA that will reduce their parking and alter internal circulation. The city is working closely with NAPA to address these issues. The plan is for the city to acquire two houses east of NAPA (currently zoned commercial) and transfer these properties to NAPA in exchange for needed right-of-way and construction of all mitigation measures. The properties involved are as follows: North side of Myrtle Avenue east of 60th Avenue (5962 West Myrtle) Juan J. Marquez and Donna Kitchens-Marquez, owners of property located north of Myrtle Avenue and east of 60th Avenue, will sell approximately 6,500 square feet of property for $210,000. North side of Myrtle Avenue east of 60th Avenue(5958 West Myrtle) Retha Longino and Jo Ann Buchanan, owners of property located north of Myrtle Avenue and east of 60th Avenue, will sell approximately 6,500 square feet of property for $170,000. NAPA Land Transfer and Mitigation The City will transfer these two properties to NAPA. In exchange, the NAPA owners (David and Donald Hempelman) will transfer 3,001 square feet of right-of-way to the City. In addition, NAPA owners will pay for and construct all measures needed to mitigate the impact of Myrtle construction including reorientation of the building, construction of a new monument sign, and reconstruction of all parking facilities including required city landscaping and screen walls. The value of NAPA dedicated right-of-way and the cost of mitigation are approximately equal to the value of the two properties being transferred to NAPA. Previous Council/Staff Actions: On April 10, 2007, Council approved acquisition of eight properties along Myrtle Avenue between 59th and 62"d avenues to complete street widening and to add new curb and sidewalk improvements. On December 12, 2006, Council approved a construction contract for downtown pedestrian enhancements and improvements along Grand, Glendale and Myrtle avenues, which included the widening and beautification of Myrtle Avenue between 62nd and 59th avenues. On November 14, 2006, Council approved acquisition of the Morcomb property at the northeast corner of Myrtle and Grand avenues to allow Glendale to proceed with plans for beautification and historic preservation at this gateway entrance to downtown from Grand Avenue. This acquisition also supports the proposed street widening on Myrtle Avenue and access control at the intersection of Myrtle and Grand avenues. Community Benefit: The proposed property acquisitions along Myrtle Avenue will enable street improvements that will enhance vehicle capacity and safety. A widened Myrtle Avenue will provide a gateway into the downtown area with new sidewalks, lighting and landscaping. Public Input: The GO Program provides multiple opportunities for public input. An annual report was sent to all Glendale households, a transportation fair was held on April 22, 2007, and a community meeting for the annual report was held on May 2, 2007. One project specific public meeting in the downtown area which included Myrtle Avenue improvements was held for citizens on August 28, 2006. The Citizens Transportation Oversight Commission has been involved in the development of the concept and review of the final design for downtown pedestrian improvements and Myrtle Avenue improvements and the Downtown Development Corporation has also been involved and supportive of this project. Budget Impacts & Costs: Funds for right-of-way acquisition and improvements are available in the FY 2007-08 GO Transportation Program's capital budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $380,000 Account Name, Fund,Account and Line Item Number: Grand Avenue Access Enhancements, 2210-65007-550400 Recommendation: Waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute all documents necessary to purchase two properties along Myrtle Avenue between 60th Avenue and 59th Drive for the Glendale Onboard Transportation Program in an amount not to exceed $380,000 and exchange these two properties for land and mitigation measures with NAPA. 29. WATER AND SEWER REVENUE OBLIGATIONS Purpose: This is a request for City Council to approve an ordinance authorizing the sale of up to $65,500,000 of water and sewer revenue obligations. An emergency clause is needed so that the ordinance will become effective immediately to address interest rate fluctuations in financial markets. Council Strategic Goals or Key Objectives Addressed: Proceeds will fund budgeted fiscal year (FY) 2007-08 capital improvement plan (CIP) projects that meet goals of providing financial stability, managing growth, preserving neighborhoods, and enhancing the quality of life for residents. Background: The proposed February 27, 2008, sale funds projects approved in the FY 2007-08 CIP. Financing proceeds will fund a variety of approved water and sewer projects, including various improvements and extensions of the system which are contained in the City's water and sewer capital improvement plan. A team from the Budget, Finance, and Utilities departments met to review available funds for projects in FY 2007-08. They consulted with the city's bond counsel, Greenberg Traurig, LLP, and financial advisor, JNA Consulting Group, LLC, along with rate study advisor, Red Oak Consulting. The team determined that sale of water and sewer obligations is prudent based on market conditions and projected cash flow. The city would receive funds from the sale around March 19, 2008. Previous Council/StaffActions: On June 26, 2007, Council adopted a capital improvement plan that identified the need for this issuance. This is the financing needed to fund the current phase of the CIP. Community Benefit: Financing proceeds will fund a variety of approved water and sewer projects, including various improvements and extensions of the system which are contained in the City's water and sewer capital improvement plan. Budget Impacts & Costs: The obligations will be paid from water and sewer fund pledged revenues. Estimated revenues from customers in the current and future fiscal years are anticipated to adequately fund repayment of the outstanding and proposed obligations. The city continues to covenant to maintain water and sewer rates, fees and charges at a level sufficient to pay the existing and proposed water and sewer system obligations. Recommendation: Waive reading beyond the title and adopt an ordinance approving the issuance and sale of water and sewer revenue obligations. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. Once your name is called by the Mayor, proceed to the podium, state your name and address for the record and limit your comments to a period of five minutes or less. COUNCIL COMMENTS AND SUGGESTIONS ADJOURNMENT Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public,regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S.§38431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38431.03 (A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys(A.R.S.§38-431.03(A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation,or in settlement discussions conducted in order to avoid or resolve litigation(A.R.S.§38431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations(A.R.S.§38-431.03 (A)(5));or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S.§38431.03(A)(7)).