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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/23/2007 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, OCTOBER 23, 2007, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel D. Martinez, and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the seven resolutions and five ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE OCTOBER 9, 2007 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the October 9, 2007 regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS AND COMMISSIONS BOARDS AND COMMISSIONS This is a request for the City Council to approve the recommended appointments to the following Boards and Commissions that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Aviation Advisory Commission Dietzman, Carl —Vice Chair Ocotillo Reappointment 11/28/2007 11/28/2008 Citizens Transportation Oversight Commission DeFranco, Allan Cholla Appointment 11/25/2007 11/25/2009 Sanders, James Dr. Cactus Appointment 10/23/2007 7/25/2009 Martino, Jennifer Yucca Appointment 10/23/2007 7/25/2008 Personnel Board Myers, Ronald — Chair Cholla Reappointment 12/22/2007 12/22/2008 Leon, Theresa —Vice Chair Barrel Reappointment 12/22/2007 12/22/2008 1 The recommendation was to make appointments to the Boards and Commissions and administer the Oaths of Office. It was moved by Martinez, and seconded by Frate, to appoint Carl Dietzman to the Aviation Advisory Commission; Allan DeFranco, Dr. James Sanders, and Jennifer Martino to the Citizens Transportation Oversight Commission; and Ronald Myers and Theresa Leon to the Personnel Board for the terms listed above. The motion carried unanimously. The Mayor called the appointees present forward to be sworn in. Carl Dietzman, Allan DeFranco, Dr. James Sanders and Theresa Leon came forward to be sworn in. CONSENT AGENDA Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 14 and Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 15 through 17 by number and title. 1. SPECIAL EVENT LIQUOR LICENSE FOR BOYS & GIRLS CLUBS OF METROPOLITAN PHOENIX - OCTOBER 27, 2007 This is a request for the City Council to approve the special event liquor license for Boys & Girls Clubs of Metropolitan Phoenix. This event will be at 6770 North Hockey Way on Saturday, October 27, 2007 from 12:00 p.m. (noon) to 12:00 a.m. (midnight). The purpose of this event is to be part of the 2007 Countdown to Kickoff Celebration produced by the Arizona Super Bowl XLII Host Committee, with 25 percent of the proceeds going to the Boys & Girls Clubs of Metropolitan Phoenix. This special event liquor license was submitted by Amy Ellen Gibbons. If this license is approved, the total days expended by this applicant will be two of the allowed 10 days per year. By hosting this event at Westgate City Center, the Arizona Super Bowl Host Committee will increase the exposure of Glendale's sports and entertainment district, and encourage those new and returning visitors to come back to Glendale. Under the provisions of Arizona Revised Statutes Sec. 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such licenses. No previous action has occurred. The City of Glendale Planning, Fire and Police Departments have reviewed the applications and determined that they meet all technical requirements. Therefore, it is staff's recommendation to forward these applications to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2 2. LIQUOR LICENSE NO. 3-1145 SOMER MARKET This is a request for the City Council to approve a new non-transferable Series 10 (Liquor Store — Beer and Wine) license, operating with an interim permit for Somer Market located at 4935 West Glendale Avenue, Suite 9. The Arizona State application (number 10075452) was submitted by Randy R. Battou. The 60-day deadline for processing this application was September 30, 2007 and a request for extension was submitted to the Department of Liquor License. The location of the establishment is 4935 West Glendale Avenue, Suite 9 and is within the Cactus District, zoned C-2 (general commercial). This establishment is over 300 feet from any school or church. This business operated as Somer Market from April of 2004 to the present, and held a non-transferable Series 10 license throughout the duration. This is a new license application by Randy R. Battou operating with an interim permit. The population density is 9,614 people per square mile. The approval of this license will not increase the total number of liquor licenses in this area. The number of liquor licenses within a one-mile radius is 22 as listed below: Series Type Quantity 6 Bar—All Liquor 2 7 Bar— Beer & Wine 2 9 Liquor Store —All Liquor 2 10 Liquor Store — Beer & Wine 8 12 Restaurant —All Liquor 7 14 Private Club 1 Total 22 No previous action has occurred. No protests were received during the 20-day posting period. The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department, have reviewed the application and determined that it meets all technical requirements. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. LIQUOR LICENSE NO. 3-1147 RESIDENCE INN This is a request for the City Council to approve a person-to-person transfer and location transfer of this transferable Series 7 (Bar — Beer and Wine) liquor license for Residence Inn located at 7350 North Zanjero Boulevard. The Arizona State application (number 07070715) was submitted by Randy D. Nations. 3 The 60-day deadline for processing this application was October 16, 2007 and a request for extension was submitted to the Department of Liquor Licenses. This establishment is over 300 feet from any school or church. The location of the establishment will be 7350 North Zanjero Boulevard and is within the Yucca District, zoned PAD (planned area development). This is a person-to-person transfer and location transfer for this Series 7 liquor license. The population density is 1,831 people per square mile. The approval of this license will increase the total number of liquor licenses in this area by one. The number of liquor licenses within a one-mile radius is 8 as listed below: Series Type Quantity 3 Microbrewery 1 6 Bar—All Liquor 1 7 Bar— Beer & Wine 1 10 Liquor Store — Beer & Wine 1 12 Restaurant —All Liquor 4 Total 8 No previous action has occurred. No protests were received during the 20-day posting period. The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department, have reviewed the application, determined that it meets all technical requirements and have approved this license. Therefore, it is staffs recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. LIQUOR LICENSE NO. 3-1148 GARDUIVOS CHILE PACKING COMPANY This is a request for the City Council to approve a new non-transferable Series 12 (Restaurant — All Liquor) license for Gardunos Chile Packing Company located at 6970 North 95th Avenue. The Arizona State application (number 12077268) was submitted by H. J. Lewkowitz. The 60-day deadline for processing this application was October 15, 2007. A request for extension was submitted to the Department of Liquor Licenses. The location of the establishment is 6970 North 95th Avenue and is within the Yucca District, zoned PAD (planned area development). This is a new application submitted by H. J. Lewkowitz. The population density is 1,831 people per square mile. The approval of this license will increase the total number of liquor licenses in this area by one. The number of liquor licenses within a one-mile radius is 9 as listed below: 4 Series Type Quantity 3 Microbrewery 1 6 Bar—All Liquor 2 7 Bar— Beer & Wine 1 10 Liquor Store — Beer & Wine 1 12 Restaurant—All Liquor 4 Total 9 No previous action has occurred. No protests were received during the 20-day posting period. The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department, have reviewed the application and determined that it meets ' all technical requirements. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. LIQUOR LICENSE NO. 3-1149 PAPARONE'S PIZZA BISTRO This is a request for the City Council to approve a new non-transferable Series 12 (Restaurant — All Liquor) license for Paparone's Pizza Bistro located at 6751 North White Out Way, Suite E 206. The Arizona State application (number 12077277) was submitted by Diane Lu. The 60-day deadline for processing this application was October 21, 2007. A request for extension was submitted to the Department of Liquor Licenses. The location of the establishment is 6751 North White Out Way, Suite E 206 and is within the Yucca District, zoned PAD (planned area development). This is a new application submitted by Diane Lu. The population density is 1,831 people per square mile. The approval of this license will increase the total number of liquor licenses in this area by one. The number of liquor licenses within a one-mile radius is 10 as listed below: Series Type Quantity 3 Microbrewery 1 6 Bar—All Liquor 2 7 Bar— Beer & Wine 2 10 Liquor Store — Beer & Wine 1 12 Restaurant—All Liquor 4 Total 10 No previous action has occurred. No protests were received during the 20-day posting period. 5 The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department, have reviewed the application and determined that it meets all technical requirements. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 6. LIQUOR LICENSE NO. 3-1152 SHANE'S RIB SHACK This is a request for the City Council to approve a new non-transferable Series 12 (Restaurant — All Liquor) license for Shane's Rib Shack located at 9404 West Westgate Boulevard, #C-101. The Arizona State application (number 12077287) was submitted by Randy D. Nations. The 60-day deadline for processing this application is October 23, 2007. The location of the establishment is 9404 West Westgate Boulevard, #C-101 and is within the Yucca District, and zoned PAD (planned area development). This is a new application submitted by Randy D. Nations. The population density is 1,831 people per square mile. The approval of this license will increase the total number of liquor licenses in this area by one. The number of liquor licenses within a one-mile radius is 10 as listed below: Series Type Quantity 3 Microbrewery 1 6 Bar —All Liquor 2 7 Bar— Beer & Wine 2 10 Liquor Store — Beer & Wine 1 12 Restaurant — All Liquor 4 Total 10 No previous action has occurred. No protests were received during the 20-day posting period. The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department, have reviewed the application and determined that it meets all technical requirements. Therefore, it is staffs recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 7. AWARD OF RFP 07-38 - RENTAL EQUIPMENT FOR CITY FESTIVALS This is a request for the City Council to award RFP 07-38 for the short-term rental of special event equipment needed to produce city festivals. This award will provide for the delivery, set up and removal of rental equipment for City of Glendale signature festivals, including Glendale Glitters Spectacular Weekend, Glitters holiday weekends in December, Glendale Glitter & Glow Block Party, Glendale Chocolate 6 Affaire, Glendale Jazz & Blues Festival, Glendale Fourth of July Celebration and Fiesta Glendale. These special events support the City Council's strategic goals of a vibrant city center and quality services for citizens. By producing these events, the city is able to promote and brand downtown as a destination and attract new visitors and potential shoppers to the area throughout the year, while fostering community pride among residents. A variety of rental equipment is used during Glendale festivals, which are produced by the city's Office of Special Events in the Marketing/Communications Department. This equipment includes tents, stages, tables, chairs, linens and lighting for the tents. Over the past 10 years, the city has seen significant attendance growth in its downtown events. Due to the growth in the size and scope of city festivals, additional rental equipment has been needed. Five proposals were received to provide rental equipment on an "as-needed" basis. An evaluation committee, comprised of staff from the Marketing/Communications, Parks and Recreation, and Fire departments, reviewed the proposals that were received. Evaluation factors included: cost, capabilities of the rental company and staff, vendor inventory and references. The proposal submitted by Tri-Rentals Event Specialists was scored the highest by the committee. Upon award by the City Council, the award will be for eighteen months - November 1, 2007 through April 30, 2009. The proposal contains an option clause to extend this award for four additional years, in one-year increments. The City Council previously awarded a Request for Proposal for rental items in June of 2005, RFP 05-13, and in May of 2000, RFP 99-66. Producing high-quality festivals that are safe for residents, visitors, vendors, performers and the city's event team is critical to the success of Glendale's special events. The award of this RFP will allow the City of Glendale to continue producing quality, safe events for the enjoyment of event attendees and participants. Funding is available in the Marketing/Communication Department's Fiscal Year 2007-08 Special Events operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $139,000 Account Name, Fund, Account and Line Item Number 4th of July, Professional/Contractual, 1870-14320-518200 Glitters Spectacular, Professional/Contractual, 1870-14321-518200 Enchanted Evenings, Professional/Contractual, 1870-14322-518200 Glitter & Glow, Professional/Contractual, 1870-14323-518200 7 Chocolate Affaire, Professional/Contractual, 1870-14324-518200 Jazz Festival, Professional/Contractual, 1870-14325-518200 Fiesta Glendale, Professional/Contractual, 1870-14329-518200 The recommendation was to award RFP 07-38 to Tri-Rentals Event Specialists for special event equipment rentals in an amount not to exceed $139,000. 8. AWARD OF BID 07-52 - SHUTTLE SERVICE DURING CITY FESTIVALS This is a request for the City Council to award the bid and enter into an agreement for shuttle services during city festivals to Southwest Charter Lines. Shuttle service will be provided for some of the larger City of Glendale signature festivals, such as Glendale Glitters Spectacular Weekend, Glendale Glitter & Glow Block Party and Glendale Chocolate Affaire. These special events support the City Council's strategic goals of a vibrant city center and quality services for citizens. By producing these events, the city is able to promote and brand downtown as a destination and attract new visitors and potential shoppers to the area throughout the year, while fostering community pride among residents. Several of Glendale's signature festivals have grown to the point where there is not enough parking in the downtown to serve the tens of thousands of people who attend these events. As a result, it is now necessary'for the city to provide off-site shuttle service for selected events. Two proposals were received for shuttle service for selected downtown special events. An evaluation committee, comprised of staff from the Marketing/Communications and Economic Development departments, reviewed the proposals that were received. Evaluation factors included experience, cost, equipment availability, service approach and personnel. The proposal submitted by Southwest Charter Lines was scored the highest by the evaluation committee. Upon award by the City Council, the agreement will be for two years. The agreement contains an option clause to extend this agreement for four years in one- year increments. Producing high-quality festivals that are safe for residents and visitors is critical to the success of Glendale's special events. The award of this agreement will guarantee that shuttle buses will be available to the city during the busy event season when shuttle buses are in high demand Valley wide. This agreement will also guarantee the city a fixed rate during the specified contract period. Funding is available in the Marketing/Communications Department Fiscal Year 2007-08 Special Events operating budget. 8 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $65,000 Account Name, Fund, Account and Line Item Number: Glitters Spectacular, Professional/Contractual, 1870-14321-518200 Glitter & Glow, Professional/Contractual, 1870-14323-518200 Chocolate Affaire, Professional/Contractual, 1870-14324-518200 The recommendation was to award the agreement for shuttle service during city festivals to Southwest Charter Lines in the amount not to exceed $65,000 (taxes included). 9. PROFESSIONAL SERVICES AGREEMENT — ARROWHEAD RANCH WATER RECLAMATION FACILITY SAND FILTERS AND DISINFECTION SYSTEM IMPROVEMENTS This is a request for the City Council to approve the professional services agreement with Carollo Engineers, P.C. to provide engineering design and construction administration services for improvements to the Arrowhead Ranch Water Reclamation Facility Sand Filters and Disinfection System Improvements (Project No. 067013). This project is consistent with the Council goal of providing high-quality service for Glendale residents by improving the water quality of the effluent produced at the Arrowhead Ranch Water Reclamation Facility. The aging sand filters and ultra violet light disinfection system have experienced high-maintenance costs to keep the treatment plant in compliance with the federal and state permit requirements. To reduce future maintenance costs and assure compliance with the regulatory requirements, both systems will be replaced with new equipment. Related treatment plant structures will also be rehabilitated or updated to ensure the reliability of the wastewater treatment processes. Through a qualification-based selection process, five firms submitted proposals and three were interviewed. Utilities and Engineering staff determined Carollo Engineers, P.C. to be the most qualified. The new equipment will provide continuous treatment of wastewater from the Arrowhead Ranch wastewater collection system. The new equipment will also ensure a constant supply of effluent to the lakes in the Arrowhead Ranch area. Funding is available in two separate Capital Improvements Project budgets specific to the Arrowhead Ranch Water Reclamation Facility improvements. 9 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $2,699,084 Account Name, Fund, Account and Line Item Number Sand Filtrs & Dis Sys —AWRF, 2360-60006-551200 ($425,000) Arrwhd Wtr Reclam Fac Imps, 2360-60007-550800 ($1,289,200) Arrwhd Wtr Reclam Fac Imps, 2360-60007-551200 ($984,884) The recommendation was to authorize the City Manager to enter into a professional services agreement with Carollo Engineers, P.C. to provide engineering design and construction administration services for improvements to the Arrowhead Ranch Water Reclamation Facility Sand Filters and Disinfection System Improvements project in an amount not to exceed $2,699,084. 10. PROFESSIONAL SERVICES AGREEMENT - WATERIWASTEWATER RATES AND DEVELOPMENT IMPACT FEES STUDY This is a request for the City Council to approve a professional services agreement with Red Oak Consulting to update the water and wastewater rates and development impact fee models in an initial amount not to exceed $203,347. Red Oak Consulting will evaluate the city's water and wastewater rate structure and develop financial planning and rate and development impact fee models. The update of the water and wastewater rates and development impact fees is consistent with the Council's goal of ensuring the city's financial stability and ensuring new growth pay its share of required capital costs. In October of 2006, after a competitive process, a committee of internal staff selected Red Oak Consulting as the most highly qualified firm to provide these services. Red Oak Consulting was selected due to its extensive experience, number of local references, technologically-advanced computer model, and close proximity of resources. The annual evaluation Red Oak Consulting will perform is based on total revenue requirements including: operations costs, maintenance costs, indirect costs, capital replacement, debt service and required reserves. The contract for the Fiscal Year 2007-08 budget cycle will include the previous services, as well as additional services, including an audit of the city's current wastewater rate structure and rate revenues, review of the multifamily and sprinkler customers classes, and review of the summer excess rate structure. The development impact fees and rates are directly related. Doing both at the same time, as the city has done in previous years, will give a clearer indication of whether the rates will need to be adjusted, and if so, by how much. The current proposed study will begin after Council approval and is anticipated to be completed and presented to the Council by the spring of 2008. This is a time-sensitive issue and Red Oak Consulting needs to begin the 10 process in order to have the studies completed for the next budget cycle. In addition, Red Oak Consulting will prepare a water and wastewater cost of service analysis for the Far West Annexation Area. Since December of 2003, the Utilities Department has provided an annual update of the rate models. In order to continue to provide annual updates to the water and sewer rate and development impact fee models, the Utilities Department is also requesting authorization to spend up to $200,000 annually, beginning in Fiscal Year 2008-09. On November 14, 2006, the Council authorized the City Manager to enter into an agreement with Red Oak Consulting to provide the water and sewer rate model and the development impact fees model in an amount not to exceed $189,613. The updated findings on water and sewer rates and development impact fees provided by Red Oak Consulting will help the city to maintain its current level of service to existing residents and to support future growth. Funding for this proposal is available in the Utilities Department's Fiscal Year 2007-08 Operating Budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $203,347 Account Name, Fund, Account and Line Item Number Utilities Administration, Account No. 2360-17110-518200 The recommendation was to authorize the City Manager to enter into an agreement with Red Oak Consulting to provide the water and sewer rate model and the development impact fees model in an amount not to exceed $203,347, as well as authorize the Utilities Department to spend up to $200,000 annually, beginning in Fiscal Year 2008-09, for ongoing updates to the water and sewer rate models and the water and sewer development impact fee models subject to the annual budget appropriation. 11. PURCHASE OF POLARIS RANGER AMBULANCE This is a request for the City Council to approve the purchase of a Polaris Ranger ambulance from Foster Rescue Products in the amount of $57,000. Foster Rescue Products is the sole source vendor for the Polaris Ranger ambulance. The purchase of this ambulance will ensure that the Council's goal of one community focused on public safety for citizens and visitors is accomplished. 11 The purchase of the Polaris Ranger ambulance is a result of what Glendale Fire Department personnel were able to observe in Miami, Florida during Super Bowl XLI. Currently, a controlled environment does not exist to treat patients attending large events. It was obvious during the bowl game activities that large crowds in very confined areas where this unit provides mobility and privacy is needed for patient care. The first ambulance purchased will be utilized in and around the stadium. The second ambulance purchased will be used in the Arena and Westgate area. These units can be used at a variety of events that will be on going at the Arena and Westgate, along with city events such as Glendale Glitters, Fourth of July, and Luke days. On August 14, 2007, the Council authorized the purchase of a Polaris Ranger ambulance from Foster Rescue Products in the amount of $56,000. The addition of the second ambulance will enable paramedics to reach patients in large crowds in and around the Arena and Westgate or other gatherings of large crowds, and transport them to ambulances waiting outside the perimeter. The ambulance will feature an enclosed, temperature controlled patient compartment to provide privacy and comfort to the patient being transported. The second ambulance will be utilized to supplement emergency response coverage at city events and will be used for large-scale emergencies. Funds for this one-time cost are available in the Fire Department's Super Bowl Event and Mega Events Ambulance-Donation division budgets. A private donation of $20,000 was received from contributions. With this donation, the Fire Department is able to maximize existing funding to increase service to visitors and citizens. The ongoing vehicle maintenance and fuel costs will be covered by the Fire Department's Resource Management Division's existing base budget. The ongoing vehicle replacement charges will be added as part of the Fiscal Year 2008-09 budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $57,000 Account Name, Fund. Account and Line Item Number Fire - Super Bowl Event, Account No. 1010-12560-551400 ($37,000) Mega Events Ambulance — Donation, Account No. 1840-34039-551400 ($20,000) The recommendation was to approve the purchase of the Polaris Ranger ambulance from Foster Rescue Products in an amount not to exceed $57,000 (including taxes). 12 12. PURCHASE OF FIRETRAX SYSTEM This is a request for the City Council to approve the purchase of the FireTrax System from Rock West Technology Group in the amount of $99,938. Rock West Technology Group is the sole source vendor for the FireTrax System. This system is vital for command and control of personnel and equipment for the Super Bowl and Fiesta Bowl events. The purchase of the FireTrax System will ensure that the Council's goal of one community focused on public safety for citizens and visitors is accomplished. The Glendale Fire Department purchased the AssetTrax module from Rock West Technology Group in December of 2006 to facilitate the accountability and tracking of equipment and perishable items for the Metropolitan Medical Response System (MMRS). The Glendale Fire department wants to expand this capability, utilizing the same sole source vendor to allow for the tracking of personnel assigned to Super Bowl and Fiesta Bowl events, as well as the physical resources assigned to them. The FireTrax System has the capability to support the comprehensive management of large scale events. This system is vital for command and control of personnel and equipment for the Super Bowl and Fiesta Bowl events. This FireTrax System is the only product that integrates local asset and personnel tracking with the regional and state asset tracking system. Salamander Technology is the system provider and has proven history with the Glendale Fire department, Peoria Fire Department, Tucson Fire Department, Gilbert Fire Department and the State of Arizona in asset tracking. Rock West Technology is the only licensed and authorized dealer for the State of Arizona who can provide the Salamander Technology. The FireTrax System will provide staff with the tools necessary for management of personnel and equipment for the Super Bowl and Fiesta Bowl events. This system will enhance the safety and services provided to our community. Funds for the FireTrax system are available in the Fire Department's Super Bowl Event budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $99,938 Account Name, Fund, and Account and Line Item Number Fire - Super Bowl Event, Account No. 1010-12560-551400 The recommendation was to approve the purchase the FireTrax system from Rock West Technology Group in an amount not to exceed $99,938. 13 13. FINAL PLAT APPROVAL FP07-12: BETHANY ROSE NORTH - 6240 NORTH 71ST AVENUE This is a request by New Sun Homes for the City Council to approve the final plat for Bethany Rose North located at 6240 North 71st Avenue. The proposed final plat is consistent with the General Plan and the existing R1-6 (Single Residence) zoning district. The request meets the requirements of the Subdivision and Minor Land Division Ordinance. The development of this subdivision will create additional single-family housing opportunities in the city. Bethany Rose North is an 18-lot single-family subdivision on 5.01 acres with a density of 3.5 dwelling units per acre. Lot sizes vary from 6,106 square feet to 7,095 square feet with an average lot size of 6,537 square feet. The proposed minimum lot width is 60 feet and the proposed minimum lot depth is 100 feet. On April 19, 2006, the Planning Commission approved Preliminary Plat application PP05-09 for this subdivision. The project provides infill development of vacant property and provides housing that is compatible with the surrounding area. The applicant held a neighborhood meeting on March 30, 2006. Of the 110 people invited to the meeting, six adjacent property owners and interested parties attended. Issues discussed included the height of the wall along the southern boundary, timeline for development, concerns for how the two story products would fit into the existing neighborhood, developers policy on investors, proposed truck routes during construction and all new street lighting is focused downward. The applicant has addressed each of these concerns. The recommendation was to approve final plat application FP07-12. 14. CONTRACT AMENDMENT TO CONTRACT IFB 06-33 WITH BOB'S BARRICADES This is a request for the City Council to approve a contract amendment to Contract IFB 06-33 with Bob's Barricades to increase the quantity of traffic control equipment and labor for city-managed projects and special events. The spending limit with Bob's Barricades will increase from $96,329.50 to $486,329.50 for Fiscal Year 2007-08. One of the Council's goals is to provide high-quality services for citizens. Providing barricade services will enhance vehicular and pedestrian traffic safety and mobility by minimizing unauthorized and improper street and sidewalk uses. 14 Various city departments, including Utilities, Field Operations, Transportation, and Marketing, currently use the traffic barricade services contract when responsible for city-initiated projects such as street and water-main repairs and special events management. The proposed increase in the contract amount will include traffic control responsibilities for major events at the stadium through the Super Bowl. Funds necessary to implement a stadium traffic plan that promotes the public's health, safety and welfare were approved in the existing city operating budget. This amendment will help address modifications to the Fiscal Year 2006-07 stadium traffic control plan, which calls for more equipment and higher visibility equipment to enhance safety and efficiency for guests and residents traveling in the sports facilities area. Further, using a contractor to set barricades for large stadium events, including the remainder of the Cardinals season and the bowl games frees up key city staff to focus on their regular job duties. It is in the best interest of the city to continue the current contract through this year to ensure continuity of service leading up to and during national events where the transportation system will be showcased. A new request for proposal for future barricade services in subsequent years will be issued following the Super Bowl. In September of 2006, the Council approved an annual contract with Bob's Barricades in an annual amount not to exceed $96,329.50. This contract for the rental and purchase of barricades was for one year with an option for four, one-year extensions at the discretion of the City Manager. On September 10, 2001, an award was made for barricade rental services. This contract expired on September 9, 2006, with no further extensions or renewals available. Sufficient funds and appropriation authority are available in the Stadium Transportation Ops., the Transp-Fiesta Bowl Event, and the Transp-Super Bowl Event accounts. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $390,000 Account Name, Fund, Account and Line item Number Stadium Transportation Ops., Account No. 1281-16840-518200 ($200,000) Transp-Fiesta Bowl Event, Account No. 1281-16845-518200 ($40,000) Transp-Super Bowl Event, Account No. 1010-16360-518200 ($150,000) The recommendation was to authorize a contract amendment to Contract IFB 06-33 with Bob's Barricades to increase the quantity of traffic control equipment and labor. The spending limit with Bob's Barricades will increase from $96,329.50 to $486,329.50 for Fiscal Year 2007-08. 15 CONSENT RESOLUTIONS 15. PROPERTY ACQUISITION AT 99TH AVENUE AND BETHANY HOME ROAD This is a request for the City Council to approve the acquisition of 16 acres of land located at 99th Avenue and Bethany Home Road. One of the Council's strategic goals is a city with high quality services for citizens. The purchase of this property will assist the city in reaching this goal. The property owner, Arizona Department of Transportation (ADOT), has expressed an interest in selling 16 acres located at 99th Avenue and Bethany Home Road at cost. The acquisition of this property will provide a site that is crucial to development of adequate groundwater supply to serve the projected western area Sports and Entertainment District growth. The purchase of this property will ensure future groundwater supply needed to serve citizens in the Sports and Entertainment District. The purchase price of the property is $10,519,000. Funds are available in the Fiscal Year 2007-08 Capital Improvement Program. To facilitate payment, a transfer of funds in the amount of $10,519,000 is requested from Oasis Water Campus, Account No. 2400-61003-550800 to Loop 101 Water Treatment Facility, Account No. 2400- 61038-550400. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $10,519,000 Account Name, Fund, Account and Line Item Number: Loop 101 Water Treatment Facility, 2400-61038-550400 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to sign all documents necessary to purchase the property located at 99th Avenue and Bethany Home Road in an amount of $10,519,000, plus interest and closing costs. Resolution No. 4102 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO ACQUIRE APPROXIMATELY 16 ACRES OF REAL PROPERTY LOCATED AT 99TH AVENUE AND BETHANY HOME ROAD IN GLENDALE, MARICOPA COUNTY, ARIZONA, TO ENSURE FUTURE GROUNDWATER SUPPLY; AND DIRECTING THE 16 EXECUTION OF ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASE. 16. OFFICE OF JUSTICE PROGRAMS G.R.E.A.T. GRANT AWARD This is a request for the City Council to accept a one-year $67,515 grant award from the Department of Justice, Office of Justice Programs. This grant will provide funding to support our Gang Resistance Education Training (G.R.E.A.T.) program. The G.R.E.A.T. education program is provided to the 4th and 7th grade levels at 37 schools involving about 7,200 students. This funding provides t-shirts, school-based incentives, the G.R.E.A.T. Summer Program, national training, and other related field trips for the students throughout the year. The G.R.E.A.T. program is an approved educational program and is school based. The schools are receptive to the program, which is taught by certified School Resource Officers. The grant was approved in the years from 1993-2005. Officers work in a proactive approach with schools and parents, providing an educational experience for students and giving the students tools to avoid violence and gang activities. This program is well received by the schools and their districts. There is no financial match required for this funding. This is one-time funding by the Department of Justice, Office of Justice Programs. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $67,515 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to accept the grant funds in the amount of $67,515 from the Department of Justice, Office of Justice Programs. Resolution No. 4103 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE GRANT OFFER FROM THE DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS TO SUPPORT THE GLENDALE POLICE DEPARTMENT'S GANG RESISTANCE EDUCATION TRAINING PROGRAM (G.R.E.A.T.). 17. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR JUSTICE WEB INTERFACE SOFTWARE This is a request for the City Council to approve an intergovernmental agreement with Maricopa County to accept their Justice Web Interface (JWI) software. The software will be used for the West Valley Information Sharing Enterprise (WISE) network for sharing law enforcement data and will provide secure intranet access to the 17 Arizona Department of Public Safety (DPS) Arizona Criminal Justice Information System (ACJIS) network for Glendale officers and employees through the JWI web portal software developed by Maricopa County. This request helps to continue progress in a regional solution to provide high- quality services for citizens by enhancing the ability to share data with other West Valley police agencies with the focus on crime and terrorism prevention between each agency and Maricopa County and improve secure access to DPS ACJIS connections for multiple users. Funds from a 2004 Law Enforcement Terrorism Prevention Program grant were awarded to the West Valley law enforcement community, with Glendale acting as the fiscal agent. Acceptance of the grant was approved at the May 24, 2005 Council meeting. In part, the funding was to enable Glendale Police Department, in conjunction with other West Valley cities, to improve interagency data sharing systems. Since approval and acceptance of the grant, the WISE committee was created and was engaged in a data sharing needs assessment, citizen survey, and data inventory with the assistance of ASU West. The studies were completed in mid-July of 2006, and the results indicated that West Valley law enforcement agencies were most interested in sharing data regarding persons involved in criminal activities along with their arrest photographs. A Request for Proposal (RFP) was developed to identify a data sharing software. Four bids were received in response to the RFP 06-57. A committee consisting of representatives from several West Valley police agencies reviewed the bids. All four presented their products in October of 2006. Crossflo Systems, Inc. was selected by the committee. This software will integrate data from each of the individual agencies records management systems so that data can be shared. Maricopa County developed the JWI web portal software system for delivering data from several county systems and data sources, and has successfully shared data from different entities within Maricopa County. The WISE partners and West Valley Police Chiefs agreed to use JWI as the means to share the integrated data from the Crossflo system between the agencies and to provide secure intranet access to criminal history information from the DPS ACJIS network. Maricopa County is offering its JWI web portal software for free. However, this intergovernmental agreement is required prior to using the software. On October 24, 2006, the Council approved a cooperative purchase agreement with Crossflo Systems, Inc, for the purchase of software and hardware for the WISE data-sharing project. Remaining grant funds were used. 18 On May 24, 2005, the Council adopted a resolution authorizing the city to enter into an intergovernmental agreement with the State of Arizona Division of Emergency Management to administer Law Enforcement Terrorism Prevention Program grant funds. These funds were to enhance terrorism prevention and intervention program, and enhance the interoperability of voice communications. This equipment will help to identify persons active in crimes within the West Valley and Maricopa County regions, encourage further law enforcement data sharing for terrorism and crime prevention, and enhance officer safety and identification of persons involved in crimes. The recommendation was to waive the reading beyond the title and adopt a resolution authorizing the city to enter into an intergovernmental agreement with Maricopa County to accept the Justice Web Interface software. Resolution No. 4104 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY CONCERNING JUSTICE WEB INTERFACE SOFTWARE FOR THE GLENDALE POLICE DEPARTMENT. Mr. Leonard Clark, a Barrel resident, stated that he was in support of items 15 and 16. He said he strongly supported the purchasing of the acreage to help ensure a better life style for the citizens. He said that he also supported the G.R.E.A.T program for the betterment of Glendale youth. It was moved by Frate, and seconded by Knaack, to approve the recommended actions on Consent Agenda Item Nos. 1 through 17, including the approval and adoption of Resolution No. 4102 New Series, Resolution No. 4103 New Series, and Resolution No. 4104 New Series; and to forward Special Event Liquor License application for Boys & Girls Clubs of Metropolitan Phoenix for an event to be part of the 2007 Countdown to Kickoff Celebration produced by the Arizona Super Bowl XLII Host Committee to be held at 6770 North Hockey Way on October 27, 2007; and Liquor License Application No. 3-1145 for Somer Market, Liquor License Application No. 3-1147 for Residence Inn, Liquor License Application No. 3-1148 for Gardunos Chile Packing Company, Liquor License Application No. 3-1149 for Paparone's Pizza Bistro, and Liquor License No. 3- 1152 for Shane's Rib Shack to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. 19 PUBLIC HEARING 18. BINGO LICENSE NO. 4-3656 - OUR LADY OF PERPETUAL HELP SCHOOL Mr. Raymond H. Shuey, Chief Financial Officer/Finance Director, presented this item. This is a request to conduct a public hearing for a new Class A Bingo License for Our Lady of Perpetual Help School located at 7521 North 57th Avenue. The organization intends to hold bingo games, on their premise, on Saturday, October 27, 2007 from 3:00 p.m. to 9:30 p.m. and on Sunday, October 28, 2007 from 2:00 p.m. to 6:00 p.m. as part of their fund-raising activities. The responsible individual is Maureen De Grose. The city has determined that this application meets all technical requirements. This public hearing is being conducted within the required 45 days of application. Churches and schools are one of the qualifying organizations for a Class A license per Arizona Revised Statutes Title 5, Chapter 4, Article 1. No previous action has occurred. The recommendation was to conduct a public hearing and forward a recommendation for approval to the Arizona Department of Revenue — Bingo Section for Bingo License Number 4-3656. Mayor Scruggs opened the public hearing on Agenda Item No. 18. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Lieberman, and seconded by Clark, to forward Bingo License Application Number 4-3656 for Our Lady of Perpetual Help School located at 7521 North 57th Avenue for bingo games to be held on October 27 and 28, 2007 to the Arizona Department of Revenue — Bingo Section, with the recommendation for approval. The motion carried unanimously. PUBLIC HEARING — LAND DEVELOPMENT ACTIONS 19. GENERAL PLAN AMENDMENT GPA06-06 (RESOLUTION): KINGS ORCHARD - 6263 WEST GLENDALE AVENUE Mr. Thomas Ritz, AICP, Senior Planner, presented this item. This is a request by the Planning Commission for City Council to amend the General Plan Land Use Map from General Commercial (GC) and Medium High Density Residential (MHDR 8-12 dwelling units per acre) to Planned Commercial (PC) and Medium Density Residential (MDR 3.5-5 dwelling units per acre). 20 Glendale 2025, the city's General Plan, includes specific goals addressing the need for growth management. General Plan Amendments (GPA) are tools that can be used by the city to direct and manage growth. The specific goals this GPA addresses include encouraging city center revitalization and infill development. Existing neighborhoods surrounding this location have developed as Medium- Density Residential. Reducing the density of the General Plan Land Use category for the area would be compatible with the density of existing development, and place a compatible density range on this property. This action is not a rezoning, and the existing zoning classifications and permitted uses on the properties will remain the same. This action will only change the city's policy towards future development or redevelopment in the area, as the General Plan is only a guide for future public decision making. The Planning Commission voted to recommend approval of GPA06-06 by a 5-0 vote at the public hearing on August 17, 2006. Reducing the density for the residential portion of this area to Medium Density Residential would provide a foundation on which to encourage development that is comparable with existing development in the area. Amending the General Commercial land use category to Planned Commercial encourages planned development of the commercial sites with regard to driveway placement, buffering, and building locations, rather than the more piece-meal type development that can occur in the General Commercial category. A total of 182 notification letters were sent to adjacent property owners and interested parties on June 30, 2006. The Citizen Participation letters invited the recipients to submit comments to staff on the proposed General Plan Amendment. At the Planning Commission hearing on August 17, 2006, three residents spoke on this proposal. Their comments included questions about setbacks, number of homes on a lot, and if the zoning will change as a result of this action. Staff advised the speakers that this action would not affect the zoning or any development standards in the Zoning Ordinance. A public notice was published in the Glendale Star on September 27, 2007 and the property was posted on September 28, 2007. Letters were mailed to 182 property owners and interested parties on September 28, 2007. The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt a resolution for General Plan Amendment application GPA06-06, as recommended by the Planning Commission. Mayor Scruggs opened the public hearing on Agenda Item No. 19. As there were no comments, Mayor Scruggs closed the public hearing. 21 Resolution No. 4105 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA06-06 FOR PROPERTY LOCATED AT 6263 WEST GLENDALE AVENUE. It was moved by Goulet, and second by Lieberman, to pass, adopt and approve Resolution No. 4105 New Series. The motion carried unanimously. 20. GENERAL PLAN AMENDMENT GPA06-15 (RESOLUTION) AND REZONING APPLICATION ZON06-09 (ORDINANCE): PALM CANYON BUSINESS PARK - 17750 NORTH 83RD AVENUE Ms. Karen Stovall, Senior Planner, presented this item. This is a request by Investment Equity for approval of a General Plan Amendment to amend the North Valley Specific Area Plan Land Use Map from Light Industrial to General Office. The applicant also requests to rezone 13.7 acres from Agricultural (A-1) and General Commercial (C-2) to Planned Area Development (PAD) and to amend Land Use Parcel Identification Map 13 and Table 2 of the existing Planned Area Development (PAD) zoning district, as approved in application No. Z-89- 09 for Parcel 5. The proposed land use designation is compatible with the North Valley Specific Area Plan. The development incorporates sound growth management techniques by utilizing existing infrastructure. Palm Canyon is a proposed condominium office development which consists of three two-story office buildings totaling 195,300 gross square feet. The Planning Commission recommended approval of this General Plan Amendment and Rezoning Application on August 2, 2007. The proposed project provides for an appropriate land use transition from the Loop 101 Freeway to the residential uses on the west side of New River and will increase job opportunities. On July 17, 2006, notification letters were sent to the adjacent 96 property owners and interested parties, inviting them to a neighborhood meeting held on July 31, 2006. Two people attended the meeting and expressed overall support for the project. The recommendation was to conduct a public hearing, waive reading beyond the titles, and adopt the resolution for General Plan Amendment GPA06-15 and the ordinance for rezoning application ZON06-09, subject to the stipulations as recommended by the Planning Commission. 22 Mayor Scruggs opened the public hearing on Agenda Item No. 20. As there were no comments, Mayor Scruggs closed the public hearing. Resolution No. 4106 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA06-15 FOR PROPERTY LOCATED AT 17750 NORTH 83RD AVENUE. It was moved by Frate, and second by Martinez, to pass, adopt and approve Resolution No. 4106 New Series. The motion carried unanimously. Ordinance No. 2594 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY FROM A-1 (AGRICULTURAL) AND C- 2 (GENERAL COMMERCIAL) TO PAD (PLANNED AREA DEVELOPMENT); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Frate, and seconded by Martinez, to approve Ordinance No. 2594 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. 21. REZONING APPLICATION ZON07-14 (ORDINANCE): 5330 WEST UNION HILLS DRIVE Mr. Jon M. Froke, AICP, Planning Director, presented this item. This is a request by ALDCO, Inc. for the City Council to approve a rezoning request from Agricultural (A-1) to Suburban Residence (SR-30) for the property located at 5330 West Union Hills Drive. The requested rezoning is compatible with the General Plan classification of 1- 2.5 (Low Density Residential). The property was developed as an assisted living center in Maricopa County, and annexed into the City of Glendale in 1979. The current A-1 zoning was the initial city zoning placed on the property upon annexation. The assisted living center is now closed, and the existing building is vacant. The Planning Commission recommended approval of this request subject to stipulations at their public hearing on September 20, 2007. The SR-30 zoning district is appropriate for implementing the General Plan designation of (1-2.5) dwelling units per acre Low Density Residential designation on this property. 23 Notification letters for tonight's meeting were sent to 115 property owners and interested parties on October 5, 2007. The recommendation was to conduct a public hearing, waive reading beyond the title and adopt an ordinance for rezoning application ZON07-14 as recommended by the Planning Commission. Mayor Scruggs asked the applicant or applicants representative if they wished to make a presentation. Mr. Larry Lazurus, applicant's representative, stated that they were in agreement with staff's recommendation as well as the stipulation specified by the Planning Commission. He asked if the Council had any questions or comments. There were none. Mayor Scruggs opened the public hearing on Agenda Item No. 21. As there were no comments, Mayor Scruggs closed the public hearing. Ordinance No. 2595 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY FROM A-1 (AGRICULTURAL) TO SR-30 (SUBURBAN RESIDENCE); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Knaack, and seconded by Frate, to approve Ordinance No. 2595 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. ORDINANCES 22. FISCAL YEAR 2006-2007 BUDGET AMENDMENTS Ms. Sherry M. Schurhammer, Management & Budget Director, presented this item. This is a request for the City Council to review and approve the Fiscal Year (FY) 2006-07 budget amendments. Review of the FY 2006-07 budget amendments is consistent with the Council's goal of ensuring sound fiscal management to support the city's financial stability. A budget amendment is a transfer of appropriation authority from one fund to another fund; it is not a transfer of monies between funds. Each year, the previous FY's activity is finalized in the fall and Council is requested to adopt an ordinance approving the amendments to the prior FY budget as a final action. 24 The majority of the budget amendments deal with capital projects. During the course of FY 2006-07, capital project carryover was reconciled to actual savings from the prior FY. When departments prepared their FY 2006-07 capital project budgets, they estimated their amount of carryover savings. The Management and Budget Department subsequently reconciled each department's actual savings from the prior FY with their estimated carryover budget for FY 2006-07 and then increased or decreased their budgets accordingly. This type of action is routinely done at the end of each fiscal year. For example, the Council has approved a similar ordinance in prior fiscal years, including the one for FY 2005-06 on October 24, 2006. The City of Glendale's total FY 2006-07 budget appropriation for all funds remain unchanged. The recommendation was to waive reading beyond the title and adopt an ordinance approving the FY 2006-07 budget amendments. Ordinance No. 2596 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORIZATION BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2006-07 BUDGET. It was moved by Lieberman, and seconded by Clark, to approve Ordinance No. 2596 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. 23. RIGHT-OF-WAY ABANDONMENT: SOUTH SIDE OF MCLELLAN ROAD, WEST OF 51ST AVENUE Mr. Larry J. Broyles, P.E., City Engineer, presented this item. This is a request for the City Council to adopt an ordinance abandoning the south 33-feet of McLellan Road, from 51st Avenue west 290.43-feet. Both adjacent property owners have requested that the city abandon the south 33-feet of McLellan Road, from 51st Avenue west 290.43-feet. The right-of-way to be abandoned measures approximately 33-feet by 290.43- feet, and contains roughly 7,235 square feet or 0.16 acre. The northern 33-feet of McLellan Road at this location was never developed. Faith Temple Valley Pentecostal Church constructed the northern portion of a cul-de-sac to provide secondary ingress/egress and to accommodate the Fire Department's roadway turnaround needs. There have been no objections to this abandonment from other city departments. 25 The recommendation was to waive reading beyond the title and adopt an ordinance abandoning a portion of the south side of McLellan Road, west of 51St Avenue. Councilmember Lieberman wanted to acknowledge Reverend Ron Garret, a 26- year pastor of the Faith Temple Valley Pentecostal Church, who was in attendance tonight. Mayor Scruggs welcomed him to the meeting. Ordinance No. 2597 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF A PORTION OF PUBLIC RIGHT-OF-WAY LOCATED AT THE SOUTH SIDE OF MCLELLAN ROAD, WEST OF 51ST AVENUE TO THE OWNERS OF RECORD OF THE ABUTTING PROPERTY; AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. It was moved by Goulet, and seconded by Lieberman, to approve Ordinance No. 2597 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. 24. WATER LINE EASEMENT ABANDONMENT: WEST OF 75TH AVENUE, SOUTH OF ROSE GARDEN LANE Mr. Larry J. Broyles, P.E., City Engineer, presented this item. This is a request for the City Council to adopt an ordinance abandoning a portion of a water line easement west of 75th Avenue, south of Rose Garden Lane. The property owner of an approximately 87-acre parcel of land, located on the southwest corner of 75th Avenue and Rose Garden Lane, has requested the city to abandon a portion of a waterline easement across his property. The waterline was originally dedicated to the city on June 8, 1998, in anticipation of development of a portion of the Community Church of Joy campus. Currently, the owner is planning expansion of the existing structures and needs to relocate a portion of the water line easement. The owner has already dedicated to the city the new water line easement alignment. There have been no objections to the abandonment of part of the water line easement from other city departments. The recommendation was to waive reading beyond the title and adopt an ordinance abandoning a portion of a water line easement west of 75th Avenue, south of Rose Garden Lane. 26 Ordinance No. 2598 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF A PORTION OF A WATERLINE EASEMENT LOCATED WEST OF 75TH AVENUE, SOUTH OF ROSE GARDEN LANE IN THE CITY OF GLENDALE TO THE OWNERS OF RECORD OF THE ABUTTING PROPERTY; AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2598 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. RESOLUTIONS 25. ACQUISITION OF RIGHT-OF-WAY FOR GRAND AVENUE IMPROVEMENTS Lieberman stated he would excuse himself from the discussion due to a conflict of interest and stepped down. Mr. Jamsheed Mehta, AICP, Transportation Director, presented this item. This is a request for the City Council to authorize the purchase of property along Grand Avenue, located at the southeast corner of Grand Avenue and 57t Drive, for access control and beautification improvements in an amount not to exceed $1,250,000. One of the Council's goals is a city with high-quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. Grand Avenue improvements also relate to the goal of one community with quality economic development and planned improvements will advance this goal by converting remnant properties to be placed in the highest and best use. One community with a vibrant city center is a Council goal that will be achieved by improving the appearance of Grand Avenue for visitors to downtown Glendale and enhancing entryways into the downtown area. The Grand Avenue studies have been completed. The Grand Major Investment Study (MIS), Phase II, as adopted by the Maricopa Association of Governments, recommends (1) safety improvements, (2) turn lanes to improve traffic flow, and (3) spot improvements for street beautification. The acquisition of this property will allow for these objectives to be met. Both Glendale and ADOT funds are programmed to improve access control and beautify Grand Avenue. Glendale funds would be used to secure right-of-way and ADOT funds would be used for design and construction. 27 Improvements to this property will improve safety and capacity by closing the driveway to this property and adding a right-turn lane to 57th Drive. The aesthetic treatment to this Gateway to downtown will be improved by clearing buildings and signs, adding landscaping and screen walls, and under grounding utilities. The property to be acquired for Grand Avenue improvements is described below: Southeast Corner of Grand Avenue and 57th Drive Julea Geraldine Williams, Trustee, owner of property located at the southeast corner of Grand Avenue and 57th Drive, will sell approximately 24,986 square feet of property for $1,250,000. On July 15, 2003, the Council reviewed and provided direction on the proposed Grand Avenue improvements. In November of 2001, Glendale voters approved roadway improvements on Grand Avenue to enhance traffic flow and improve aesthetics within the corridor. The proposed improvements on Grand Avenue will help improve traffic flow, provide safer access to adjacent properties, improve street lighting, and improve the appearance of Grand Avenue, including landscaping, sign upgrades, sidewalks, and the under-grounding of utilities. The proposed improvements on Grand Avenue have been presented at each of the annual GO Program public meetings since 2003. A public meeting in Glendale was conducted by MAG staff in November of 2004 to receive comments on the draft Grand Avenue MIS, Phase II Report. Two public meetings were held specifically for Grand Avenue on July 24, 2003 and September 10, 2003. Funds for right-of-way acquisition and improvements are available in the Fiscal Year 2007-08 GO transportation program's capital budget. Additional funds for relocation and closing costs are anticipated and are available in the Fiscal Year 2007- 08 GO transportation program's capital budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $1,250,000 Account Name, Fund, Account and Line Item Number: Grand Ave Access Enhancements, Account No. 2210-65007-550400 28 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute all documents necessary to purchase the property for the Glendale Onboard Transportation Program in an amount not to exceed $1,250,000. Resolution No. 4107 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF PROPERTY ALONG GRAND AVENUE LOCATED AT THE SOUTHEAST CORNER OF GRAND AVENUE AND 57TH DRIVE FOR ACCESS CONTROL AND BEAUTIFICATION IMPROVEMENTS FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM; AND DIRECTING THE EXECUTION OF ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASE. It was moved by Clark, and seconded by Frate, to pass, adopt and approve Resolution No. 4107 New Series. The motion carried with ayes from Clark, Goulet, Martinez, Frate, Knaack, and Scruggs. Lieberman abstained from voting. 26. SCENARIO 2 BUDGET IMPLEMENTATION Ms. Sherry M. Schurhammer, Management & Budget Director, presented this item. This is a request for the City Council to authorize the creation of 46 full-time equivalent (FTE) positions and authorize the transfer of appropriation authority only to implement the scenario 2 budget for Fiscal Year 2007-08 as presented at the October 16, 2007 Council workshop. Of the 46 new positions, 45 will be in the public safety sale tax funds, with 30 FTEs allocated to the Police Department and 15 allocated to the Fire Department. The remaining 1 FTE will be created in the General Fund (GF) and allocated for the graffiti removal program in the Field Operations Department. With these actions scenario 2 becomes effective November 1, 2007. This means that staff can immediately begin filling the new positions and acquiring the equipment and supplies. All funds received from the recent voter-approved and Council-enacted increase in the City's transaction privilege tax under scenario 2 will be for new expenditures budgeted after November 1, 2007, which is consistent with the ballot and ordinance language. This item incorporates the Council's strategic goals and key objectives, while ensuring the city's financial stability by presenting realistic analyses about the provision of city services and future revenue expectations. A series of Council budget workshops were conducted in March and April of 2007 regarding the proposed Fiscal Year 2007-08 budget. 29 While public safety has been a high priority for the Council for several years, staffing and equipment assessments presented by the Police and Fire Chiefs in January of 2007 demonstrated a critical need for more resources. Therefore, during the Fiscal Year 2007-08 budget development process, the Council decided to refer to voters a proposed increase to the sales tax dedicated for public safety. The Special Election occurred on September 11, 2007. Voters approved an increase from one-tenth of one cent (0.1) to one-half of one cent (0.5) for the city's public safety sales tax. The additional four-tenths (0.4) excludes food for home consumption. The increased revenue is dedicated to Police and Fire to enhance public safety funding through expenditures budgeted after November 1, 2007. The Council adopted a Fiscal Year 2007-08 operating budget based on budget scenario 1, as presented during the spring of 2007 budget workshops. The Council agreed it would convene a workshop in the fall of 2007 if voters approved the proposed public safety sales tax adjustment. The Council conducted a workshop on the scenario 2 budget on October 16, 2007. Consensus was reached to proceed with the implementation of scenario 2 as presented at the October 16, 2007 workshop. Approximately $13.5M in additional revenue is expected to be generated in Fiscal Year 2007-08 from the additional four-tenths of one cent designated for the Police and Fire Departments. Approximately $9M would be allocated for the Police Department and $4.5M for the Fire Department in Fiscal Year 2007-08 in accordance with the allocation that voters approved in the September 2007 election. To implement scenario 2 for the additional public safety sales tax revenue, as discussed at the October 16, 2007 workshop, additional appropriation authority for Fiscal Year 2007-08 is required as follows: o $9M for the Police Department's public safety sales tax fund budget; and o $4.5M for the Fire Department's public safety sales tax fund budget. To implement the recommended mid-year public safety total compensation adjustments, as discussed at the October 16, 2007 workshop, additional ongoing appropriation authority is required for Fiscal Year 2007-08 as follows: o $1.5M for the Police Department's GF budget; o $293,000 for the Fire Department's GF budget; o $178,000 for the Police Department's public safety sales tax fund budget; and o $13,000 for the Fire Department's public safety sales tax fund budget. 30 Based on the Council's priorities and organizational needs, it is recommended that $232,000 in available General Fund ongoing funding be provided for the following as presented at the October 16, 2007 workshop: o Parks & Recreation —Water for landscape maintenance: $69,000 o Field Operations — 1 FTE for the graffiti removal program: $68,500 o Emergency Management — Equipment maintenance contracts: $94,500 It is also recommended that $462,000 in General Fund one-time capacity be allocated for the following, as presented at the October 16, 2007 workshop: o Human Resources — 2 contractual positions dedicated to filling the additional 45 positions for Police and Fire: $83,000 o Parks Department — Operating costs of new facilities that recently opened: $290,000 o Field Operations — Additional paint and supplies for the graffiti removal program: $89,000 On October 16, 2007, the Council conducted a workshop to discuss the proposed scenario 2 budget for Fiscal Year 2007-08. On September 25, 2007, the Council adopted the canvass of votes for the September 11, 2007 Special Election. Also on September 25, 2007, the Council adopted an ordinance amending the city code to implement the results of the September 11, 2007, Special Election. The effective date is November 1, 2007, for the one-half cent (.50) rate for the public safety sales tax. The Fiscal Year 2007-08 final operating, capital, debt service, and contingency appropriation budget was presented to the Council on June 26, 2007. The Council also conducted a public hearing on this item. The Fiscal Year 2007-08 preliminary operating, capital, debt service, and contingency appropriation budget was presented to the Council on June 12, 2007. The Council also conducted a public hearing on this item. Summary information regarding the preliminary budget presented to the Council on June 12, 2007, was published in the Glendale Star on June 14 and June 21, 2007. The preliminary budget also was available online at the city's website. Prior to June of 2007, a series of four budget workshops were conducted in March and April of 2007 to review the City Manager's recommended budget for Fiscal Year 2007-08. 31 Glendale's budget is an important financial, planning and public communication tool. It gives residents and businesses a clear and concrete view of the city's direction for public services, operations and capital facilities and equipment. It also provides the community with a better understanding of the city's ongoing needs for stable revenue sources to fund public services, ongoing operations and capital facilities and equipment. The Council conducted public hearings prior to its adoption of the preliminary and final Fiscal Year 2007-08 operating, capital, debt service, and contingency appropriation budget on June 12 and June 26, 2007 respectively. All budget workshops were open to the public and posted publicly per state requirements. In addition, the budget workbook containing the City Manager's recommended budget for Fiscal Year 2007-08 was posted on the city's webpage for citizens to view for each of the budget workshops. Approximately $13.5M in additional revenue is expected to be generated in Fiscal Year 2007-08 from the additional four-tenths of one cent designated for the Police and Fire Departments. Approximately $9M would be allocated for the Police Department and $4.5M for the Fire Department in Fiscal Year 2007-08 in accordance with the allocation that voters approved in the September 2007 election. To implement scenario 2 for the additional public safety sales tax revenue, as discussed at the October 16, 2007 workshop, additional appropriation authority for Fiscal Year 2007-08 is required as follows: o $9M for the Police Department's public safety sales tax fund budget, and o $4.5M for the Fire Department's public safety sales tax fund budget. As part of the additional appropriation authority required for the public safety sales tax funds, 45 additional FTEs would be authorized in the public safety sales tax funds, with 30 FTEs for Police and 15 FTEs for Fire. The ongoing budget impact of implementing the recommended mid-year total compensation adjustments for Police and Fire total $1.8M for the GF, with $1.5M for the Police Department's GF budget, and $293,000 for the Fire Department's GF budget. The ongoing budget impact is $178,000 for the Police public safety sales tax fund and $13,000 for the Fire public safety sales tax fund. The GF budget impact of addressing additional Council priorities and organizational needs, as identified in the background section, total $232,000 ongoing and $462,000 one-time and includes the authorization of 1 FTE for the graffiti removal program. 32 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the creation of 46 full-time equivalent (FTE) positions and authorize the transfer of appropriation authority only from the capital carryover reserve to implement the scenario 2 budget for Fiscal Year 2007-08 as presented at the October 16, 2007 Council workshop. Resolution No. 4108 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE FY2007-08 FINAL BUDGET BY AUTHORIZING THE CREATION OF 46 FULL-TIME EQUIVALENT (FTE) POSITIONS, WITH 45 FTEs AUTHORIZED IN THE PUBLIC SAFETY SALES TAX FUNDS AND 1 FTE AUTHORIZED IN THE GENERAL FUND, AND AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORITY ONLY FROM THE CAPITAL CARRYOVER RESERVE TO IMPLEMENT THE SCENARIO 2 BUDGET; AND ESTABLISHING AN EFFECTIVE DATE. It was moved by Frate, and seconded by Knaack, to pass, adopt and approve Resolution No. 4108 New Series. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Martinez, and seconded by Knaack to hold the next regularly scheduled City Council Workshop sessions at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, November 6 and Tuesday, November 20, 2007, each to be followed by an executive session, pursuant to A.R.S. 38-431.03; and to vacate the regularly scheduled City Council meeting on November 13, 2007 due to Council attendance at the National League of Cities Conference. The motion carried unanimously. CITIZEN COMMENTS Mr. Richard Goldman, a Phoenix resident, stated that he owned the Blue Dragon Tattoo Shop. He said it was the oldest tattoo shop in the City of Glendale, which opened in 1995. He explained that he was here to ask Council for help in limiting the opening of new tattoo shops in the areas near schools, liquor stores, churches etc. He stated that his concerns centered on health and safety standards. Mayor Scruggs asked Mr. Beasley to contact Mr. Goldman and inform him of the new zoning ordinance that had passed, limiting tattoo shops by location. Mr. Leonard Clark, a Barrel resident, thanked the Council for the great work they do for the City of Glendale. He discussed young people being aware of U.S. history, as well as the constitution. He suggested the city sponsor an event to help citizens learn about the United States Constitution. 33 COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark stated that this Sunday, October 28, 2007 at 7:30 p.m., the Friends of the West Valley Recreational Corridor will be hosting their annual hike/walk along the new river corridor. She also reminded everyone that on Monday, October 29, 2007 at 6:30 p.m., she will be holding her second Fall District Council meeting at Bicentennial North Elementary School. She encouraged everyone to attend who had not attended the first meeting. Councilmember Goulet reported that this past Saturday at 7:00 a.m., Habitat for Humanity and volunteers helped three families in the community by doing repairs on their homes. He said it had been lot of work; however it was quite a worthy cause. He thanked everyone who came to help. Councilmember Lieberman reminded everyone that the Council would not be meeting next Tuesday, October 30, 2007. He also reported that on Thursday, November 1, 2007, the Cactus District will host a meeting at Horizon School at 6:30 p.m. He added that he would like for people to RSVP for this meeting. Councilmember Frate stated that his District meeting will be held on November 1, 2007 at the Aquatics Center at the Foothills Recreation Center starting at 6:30 p.m. Special guests in attendance will be Mayor Scruggs, Fire Chief Burdick, Assistant Police Chief Becker and Homeland Security Director Rob Gunter. The meeting will answer questions and concerns about the Super Bowl. He reminded everyone to watch children while trick-or-treating this Halloween, as well as checking all candy. As always, he reminded everyone to watch children around water. Councilmember Frate commented on an email received right before the meeting regarding the Renaissance Hotel opening today. ADJOURNMENT There being no further business, the meeting was adjourned at 7:50 p.m. Pamela Hanna - City Clerk 34