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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/10/2018 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 rffit ia. Meeting Minutes Tuesday, April 10, 2018 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:32 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Tom Duerising, Assistant City Manager Jack Friedline,Assistant City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION 1. Fiscal Year 2018-19 Community Development Advisory Committee (CDAC) Federal Funding Recommendations Presented by: Stephanie Small, Community Services Department, Director Charyn Eirich-Palmisano, Community Revitalization,Administrator Ms. Bower read the item by title. Ms. Eirich-Palmisano said recommendations based on feedback were presented to Council at the September 19, 2017 workshop meeting. The direction from the Council was part of the review of the applications for fiscal year 2018-19. She explained the application and allocation process timeline as well as the recommendations for the Community Development Block Grants (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grants (ESG)funding. Councilmember Aldama asked for clarification on the CDBG funds. Were the funds required to remain within Glendale and was that considered by the CDAC when granting the funds. Ms. Eirich-Palmisano explained the non-profit organization might not be located in Glendale but would provide services within Glendale as well as other cities. She explained the funded portion did not reflect the entire cost of the program. The funding was combined with other cities that were also providing funding. Councilmember Aldama asked whether an audit process was implemented as part of consideration of funding by the CDAC. Ms. Eirich-Palmisano said federal regulations required the programs to be monitored. Staff performed a risk analysis for the funded non-profits on a regular basis. The CDAC reviewed how much funding was given to non-profits. Councilmember Aldama asked if the list of priorities that was given to the Council at the September 19, 2017 workshop was listed in order of priority. City Council Meeting Minutes-April 10,2018 Page 2 of 7 Ms. Eirich-Palmisano said it was listed in order of priority. Councilmember Aldama asked as a holistic approach, did the topic of homelessness need to be broadened. Ms. Eirich-Palmisano said it could be done going forward with the direction of the Council. Ms. Small said there would be an opportunity to go back and discuss the allocations when the item came back to Council for final approval. Vice Mayor Tolmachoff asked how it was determined whether the funding for homelessness would go under CDBG or ESG funding. Ms. Eirich-Palmisano said ESG funding was primarily for homelessness and all funding was allocated for those activities. Depending on a CDBG application, under ESG regulations, the program was able to utilize the funds for homelessness to support ESG efforts. Vice Mayor Tolmachoff asked whether ESG had enough funds. Ms. Eirich-Palmisano said the allocation of funds received went towards homeless activity. CDBG regulations allowed a homeless category and depending upon the program or applicant, if it was for homeless activities, a supplement could be allocated. Ms. Small said an applicant could apply for both programs if it qualified. CDAC then reviewed the application and decided if the activity qualified for CDBG funds. Vice Mayor Tolmachoff asked why the status of UMOM showed no recommendation for funding and asked for an explanation as to why there was not a program for people to get into the workforce. Ms. Eirich-Palmisano answered the CDAC's decision was based on the location of the program and whether the funds allocated would benefit Glendale. Vice Mayor Tolmachoff asked if there were any other requests for programs assisting the workforce. Ms. Eirich-Palmisano said there were not any other requests. Vice Mayor Tolmachoff would like to have previous years'funding available going forward. She asked how much funding was allocated last year to City of Glendale Community Volunteer Program. Ms. Eirich-Palmisano said the application was new this year so no funding was allocated last year. Vice Mayor Tolmachoff asked if the request was to expand the volunteer program. Ms. Eirich-Palmisano said that was correct. Ms. Small said the request was to assist Code Enforcement with revitalization areas and coordinating needs in order for the program to work in conjunction with the departments. Councilmember Clark asked who determined how the allocated funds were spent by a program. She asked if it was the best use of$40,000 to purchase picnic benches in the community housing area. City Council Meeting Minutes-April 10,2018 Page 3 of 7 Ms. Small said most of the funds were allocated for capital improvements. The old picnic benches had been demolished for safety reasons and there was not a sense of"place"for the residents. Councilmember Clark said there were many physical improvements needed and requested feedback be provided as to why picnic benches were a priority. She said Valley Life received funds for group home renovations and asked if,the renovations applied to non-profit or for-profit facilities. Ms. Eirich-Palmisano said the funding received by Valley Life would be used for group homes within Glendale. Councilmember Clark asked what assurance did the City have that Valley Life would only allocate the funds to non-profit group homes within Glendale. Ms. Eirich-Palmisano said staff oversaw the projects and the houses in Glendale were owned and operated by Valley Life. If there were any discrepancies, staff would investigate as needed to ensure the funds were going to non-profit group homes. Councilmember Clark wanted to be sure the funds went to non-profit entities. She was concerned that the administrative costs of the CDBG funding was 40% of the budget while under ESG, the cost was considerably less. She asked why so much of the budget was going towards administrative costs. Ms. Eirich-Palmisano explained the slide was not a correct representation. The 40% included the cost of hiring consultants, creating reports as well as salary for nine employees within Community Revitalization. Councilmember Clark requested a breakdown of the 40%. If there were extra funds available with the new fiscal year's budget, she would like the funds used to assist the emergency shelters, rapid rehousing programs and the City's youth and senior population. Mayor Weiers requested staff research implementing a pilot program similar to Albuquerque, New Mexico's program that employed the homeless on City projects. Councilmember Aldama reiterated wanting to broaden the scope of homelessness and also supported the homeless pilot program. Ms. Small explained staff was in the process of researching the regulations for a pilot program. She would be providing the information to Council at an upcoming workshop. She would also provide a breakdown of the 40% administrative costs to Council. Councilmember Clark had identified federal funding that had become available at a previous meeting and asked if any efforts had been made by staff to capture the funds. Ms. Small said an effort would be made to participate in any competitive opportunities, if appropriate. She explained the formula for federal funding and that funds were generally non-competitive. The dollar amounts had not yet been provided. Staff was monitoring the • situation and when new information was available, staff would act on the competitive funding. Councilmember Clark said if staff was prepared to submit for the competitive funding, the dollar amounts should not matter. She asked that staff make an effort to identify the available funding and submit as soon as they were able. Ms. Small agreed and said HUD did not list eligibility criteria immediately. Staff was constantly City Council Meeting Minutes-April 10,2018 Page 4 of 7 monitoring new releases and acting on them accordingly. Councilmember Aldama asked if was possible to have a standing annual request from the City to request funds for homelessness through the CDBG grants. Ms. Small said since it was a priority, it was always a standing request. Councilmember Aldama asked if the benches were for public housing. Ms. Small said that was correct. The benches were for public housing'units. Councilmember Aldama said if the$40,000 was to encourage quality-of-life and wellness for those who lived in the units, he would like to continue supporting the efforts. Councilmember Hugh supported a pilot program that was similar to the Albuquerque program. Vice Mayor Tolmachoff commented on the reduced funding for senior meal programs. She asked if Duet was the only delivery meal plan for senior citizens that was offered in Glendale. Ms. Eirich-Palmisano said the YWCA had a home delivery meal program and St. Mary's Food Bank delivered food boxes to seniors. She said CDAC had reduced the funding after determining that there were sources for funding other than the City. Vice Mayor Tolmachoff said last year,the City had reduced the YWCA's Meals on Wheels program funding and that had caused problems when other funding the program was relying on was also reduced. She wanted to make sure there were sufficient funds for the program because it was an important program for seniors. Councilmember Turner requested funding information for previous years. He appreciated the efforts of the members of the CDAC. Councilmember Turner agreed with Vice Mayor Tolmachoff's comments regarding funding for the meal delivery programs. Councilmember Malnar said the homeless pilot program would make more of an impact regarding homelessness and supported it. Councilmember Clark voiced her support for the homeless pilot program. She would also like to see funding allocated towards meal delivery programs for seniors. Vice Mayor Tolmachoff asked if all of the programs were entirely funded by federal funds or were other sources of funding available. Ms. Small said when opportunities became available, staff did try to take advantage. For funding available through the different Nations, there was a process that was overseen by the Finance Department to determine which departments could apply for the funding. Mayor Weiers said casinos were required to give back 12% but could distribute as they saw fit. Mayor Weiers said with regard to the homeless pilot program, he already had someone in the community who was willing to donate a vehicle for use. With the consensus of Council, he would like to make the pilot program a community partnership. Councilmember Clark asked to receive the same information the CDBG received to make its recommendations. Ms. Eirich-Palmisano said when the CDAC reviewed the applications, there was a minimum City Council Meeting Minutes-April 10,2018 Page 5 of 7 requested dollar amount and the committee started from that amount. A percentage of the allocation was allowed for public service activities through CDBG, including salaries, rent, utilities, etc. CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Aldama requested that Mr. Phelps provide a memo regarding the status of the downtown rebranding item of special interest submitted last year. MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Ian Hugh to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed EXECUTIVE SESSION Council entered into executive session at 1:37 p.m.to meet with the City Attorney for legal advice, discussion and consultation regarding the City's position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. § 38-431.03(A)(3)(4)); discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a contract relating to property in the area of 91st Avenue and Northern Avenue. (A.R.S. §§ 38-431.03 (A)(3)(4)(7)); and discussion and or consultation, to consider its position, and to provide instruction/direction regarding the evaluation process and performance reviews of the City Manager, City Attorney and City Clerk pursuant to A.R.S. § 38-431.03(A)(1)(4). A motion was made by Councilmember Jamie Aldama, seconded by Vice Mayor Lauren Tolmachoff to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar City Council Meeting Minutes-April 10,2018 Page 6 of 7 Councilmember Bart Turner Passed The executive session was adjourned at 2:55 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 2:55 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 10th day of April, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 16th day of April, 2018. / J - K. Bower, MMC, City Clerk City Council Meeting Minutes-April 10,2018 Page 7 of 7