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Minutes - Minutes - City Council - Meeting Date: 6/26/2007 (3) MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, JUNE 26, 2007, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel D. Martinez, and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the seven resolutions and six ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF JUNE 11, 2007 AND JUNE 12, 2007 It was moved by Goulet, and seconded by Frate, to dispense with the reading of the minutes of the June 11, 2007 special City Council meeting and the June 12, 2007 regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS AND COMMISSIONS BOARDS AND COMMISSIONS This is a request for the City Council to approve the recommended appointments to the following Boards and Commissions that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Ad-Hoc Event Advisory Committee Hendricks, Josh At-Large Appointment 6/26/2007 2/28/2008 Grimes, Robert At-Large Appointment 6/26/2007 2/28/2008 CTOC Board of Adjustment Leonardo, Hugh — Vice Chair Cholla Appointment 6/26/2007 6/30/2008 Ligon, Jim Ocotillo Appointment 6/26/2007 6/30/2009 1 Citizens Advisory Commission on Neighborhoods Duggins, Donna Cactus Re-appointment 6/30/2007 6/30/2009 Citizens Bicycle Advisory Committee Wilkinson, William — Chair Barrel Appointment 7/17/2007 7/17/2008 Citizens Transportation Oversight Commission Jacobson, Rose — Vice Chair Cholla Appointment 6/26/2007 3/26/2008 Housing Advisory Commission Reina, Philip — Vice Chair Cactus Appointment 7/1/2007 7/1/2008 Reina, Philip Cactus Re-appointment 7/1/2007 7/1/2009 Industrial Development Authority McKenna, Howard At-large Re-appointment 8/23/2007 8/23/2013 Sahuaro Parks & Recreation Advisory Commission Passmore, Rod Ocotillo Appointment 6/26/2007 4/9/2009 Personnel Board Sherwood, Gary Sahuaro Appointment 6/26/2007 1/23/2009 Planning Commission Abrahams, Ron Cactus Appointment 6/26/2007 3/25/2009 The recommendation was to make appointments to the Boards and Commissions and administer the Oaths of Office. It was moved by Martinez, and seconded by Frate, to appoint Josh Hendricks and Robert Grimes to the Ad-Hoc Event Advisory Committee; Leonard Hugh and Jim Ligon to the Board of Adjustment; Donna Duggins to the Citizens Advisory Commission on Neighborhoods; William Wilkinson to the Citizens Bicycle Advisory Committee; Rose Jacobson to the Citizens Transportation Oversight Commission; Philip Reina to the Housing Advisory Commission; Howard McKenna to the Industrial Development Authority, Rod Passmore to the Parks & Recreation Advisory Commission; Gary Sherwood to the Personnel Board, and Ron Abrahams to the Planning Commission, for the terms listed above. The motion carried unanimously. Mayor Scruggs administered the Oath of Office to those present to be sworn. 2 CONSENT AGENDA Consent Agenda Item No. 12 was heard separately and moved forward on the agenda. 12. AUTHORIZATION TO ENTER INTO AGREEMENTS FOR THE GLENDALE SPRING TRAINING FACILITY Mr. Ed Beasley, City Manager presented this item. This is a request for the City Council to adopt a resolution authorizing the City Manager to enter into the following agreements relating to the Glendale Spring Training Facility: 1. Intergovernmental Agreement with the Tourism and Sports Authority d/b/a The Arizona Sports and Tourism Authority; 2. Facility Development Agreement with the Chicago White Sox, Ltd. and the Los Angeles Dodgers LLC; 3. Facility Use Agreement with the Chicago White Sox, Ltd. and the Los Angeles Dodgers, LLC; 4. Option Agreement with the Chicago White Sox, Ltd. and the Los Angeles Dodgers, LLC; 5. Development Agreement for Camelback Ranch property with the City of Phoenix, Rightpath Limited Development Group, LLC and Public Facilities Corporation and Intergovernmental Agreement with the City of Phoenix; 6. Design Services Contract with HKS Architects, Inc.; and 7. Agreement for Preconstruction Services with M.A. Mortenson Company. The Council has a strategic goal of "one community with quality economic development" that creates high-quality development, bringing in new capital investment and sales tax revenue, encouraging economic development activity and aids in the creation of new jobs in the community. A Request for Qualification for design, architectural, engineering and construction management services for the Glendale Spring Training Facility was published in the Glendale Star on January 18, 2007. The Glendale Spring Training Facility will be the Spring Training home of two Major League Baseball teams, the Los Angeles Dodgers and the Chicago White Sox. Both teams have storied histories and are a major part of the Major League Baseball history. The facility will befit these two highly successful professional sports franchises. 3 Proposed elements of the Glendale Spring Training Facility will include: 12,000- seat stadium with 3,000 lawn seats, two major league practice fields per team, four minor league practice fields per team, 42,000 square foot team clubhouses, workout fields, and parking to accommodate 5,000 vehicles. The Spring Training Facility is scheduled to open in 2009. A special City Council meeting was convened on November 15, 2006 to request authorization for the City Manager to enter into a Memorandum of Understanding with two Major League Baseball teams for the development of a Spring Training Facility. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a Memorandum of Understanding with two Major League Baseball teams. The development of a Spring Training Facility will enhance the quality of life for Glendale residents, while promoting economic development opportunities, and complement the synergy that exists with the area's sports and entertainment district. A Spring Training Facility will have a substantial economic impact on the surrounding region and will provide baseball fans, residents, and tourists a full array of recreational and retail activities like no other in the country. City of Glendale staff attended three meetings of the City of Phoenix Maryvale Village Planning Committee. Staff answered general questions and felt each meeting was well received. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into agreements relating to the Glendale Spring Training Facility and authorize the formation of the Western Loop 101 Public Facilities Corporation. Mayor Scruggs asked for any questions from the Council. Councilmember Clark stated that it was very important to acknowledge that there would be no cost to the citizens of Glendale in adopting this resolution. She added that it had been imperative from the beginning of negotiations that this must be the case. Mr. Lynch stated that she was correct in her statement. Mr. Frank McCourt, owner of the Los Angles Dodgers, and also speaking on behalf of the Chicago White Sox, expressed his thanks to Mayor Scruggs, City Council, and staff for their hard work and commitment on this project. He stated that they were very impressed with Glendale's commitment to build a facility which set the bar in spring training facilities. He said this partnership with the City of Glendale held great promise and believes it would be a great value to Glendale to have the Dodgers and White Sox in their community. 4 Mr. David Krieter, Deputy City Manger for the City of Phoenix, stated the City of Phoenix was thrilled to welcome the Dodgers and the White Sox to the metropolitan area. He said that Phoenix was totally committed to being a cooperative partner in assuring this project was implemented in a timely fashion. Mr. Rick Burton, associated with Rightpath Limited, stated his support for this project. He said it was a pleasure to be a part of this public, private partnership to bring spring training baseball to the city. He said they were not only bringing world class teams to the area, but also developing a world class urban destination called "Main Street". He thanked Councilmember Clark along with the Council and city staff. He added that he looked forward to working with the Dodgers and the White Sox. Ms. Mickey Lund, a Glendale resident, stated that she was a baseball fan and had confidence in the city staff, however she still believes there might be some sort of burden to the citizens. She stated her concerns regarding placing an additional strain on the public safety departments, as well as the issues concerning the purchase of the Richmond Ranch and its revenue. Mr. Tom Traw, a Glendale resident, stated his amazement with all the new growth in the City of Glendale in the last few years. He thanked Mayor Scruggs and Council for the excellent work they had accomplished in Glendale. He said that, since this was to be at no expense to the citizens of Glendale, they should no doubt vote for it. He noted that the economic impact it would have on the community would be remarkable. He supports this project whole-heartedly. Mayor Scruggs asked for questions or comments from the Council. Councilmember Clark stated her support for this project and welcomed the Dodgers and White Sox to Glendale. She said the Council had reviewed the documents in detail and believes this resolution was in the best interest of the citizens of Glendale. Councilmember Frate thanked everyone involved in these agreements and partnerships, which included the City of Phoenix and city staff. He also welcomed the Dodgers and White Sox to the area. He said this was history in the making and was glad to be part of it. Councilmember Lieberman discussed his preparation and meetings in regards to this project. He said he met with many of the committees and asked many hard questions and was satisfied with their answers. He thanked the many people involved in making this a reality, especially the city staff. He said this was an exciting time for the citizens and the community. 5 Vice Mayor Martinez thanked the many partners involved in this process. He also welcomed the Dodgers and White Sox to the area. He noted that it was a great project for the city at no cost to the citizens. He acknowledged the hard work and the many hours put in by the city staff to make this happen. Councilmember Goulet acknowledged the many projects and partnerships underway for the City of Glendale. He thanked the many people involved in the projects. He commented on the growth the city had experienced as well as the many other projects that will be forthcoming in the next five to twenty years. He gave a special thanks to city staff for making this such a great success. Councilmember Knaack thanked the many entities involved in this project, especially the city staff. She added that she had grown up as a Dodger fan and was looking forward to spring training. Mayor Scruggs discussed a time in 1991 when the Dodgers were also looking for a facility in Glendale. She said that Glendale was not prepared at that time; however, they are now and are excited for this opportunity. She said she was very proud and pleased that Glendale was chosen for this project. She discussed the growth that Glendale had experienced and how most of the citizens were behind all the new developments. She thanked the city staff and the many people working together in partnership to make this a successful project. Resolution No. 4075 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF THE FOLLOWING AGREEMENTS RELATING TO THE GLENDALE SPRING TRAINING FACILITY: (1) INTERGOVERNMENTAL AGREEMENT WITH THE TOURISM AND SPORTS AUTHORITY D/B/A THE ARIZONA SPORTS AND TOURISM AUTHORITY; (2) FACILITY DEVELOPMENT AGREEMENT WITH THE CHICAGO WHITE SOX, LTD. AND THE LOS ANGELES DODGERS LLC; (3) FACILITY USE AGREEMENT WITH THE CHICAGO WHITE SOX, LTD AND THE LOS ANGELES DODGERS LLC; (4) OPTION AGREEMENT WITH THE CHICAGO WHITE SOX, LTD AND THE LOS ANGELES DODGERS LLC; (5) DEVELOPMENT AGREEMENT FOR CAMELBACK RANCH PROPERTY WITH THE CITY OF PHOENIX, RIGHTPATH LIMITED DEVELOPMENT GROUP, LLC AND PUBLIC FACILITIES CORPORATION AND INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX; (6) DESIGN SERVICES CONTRACT WITH HKS ARCHITECTS, INC.; AND (7) AGREEMENT FOR PRECONSTRUCTION SERVICES WITH M.A. MORTENSON COMPANY; AND AUTHORIZING THE CITY MANAGER TO CAUSE THE FORMATION OF A MUNICIPAL PROPERTY CORPORATION AND TO EXECUTE AND DELIVER ALL AGREEMENTS NECESSARY OR APPROPRIATE FOR THE LOAN FINANCING OF COSTS OF SPRING TRAINING FACILITIES AND ASSOCIATED INFRASTRUCTURE AND ASSOCIATED FINANCING COSTS AND RESERVES; PLEDGE THE PROJECT AND PROJECT REVENUES, CERTAIN EXCISE TAXES, CERTAIN REVENUES RECEIVED BY THE CORPORATION FROM 6 THE CITY REVENUES RECEIVED BY THE CITY FROM THE ARIZONA SPORTS AND TOURISM AUTHORITY, REVENUES RECEIVED BY THE CITY FROM THE CITY OF PHOENIX, ARIZONA AND SUCH OTHER REVENUES AS MAY BE RECEIVED TO PAY A PORTION OF THE FINANCING COSTS; AND AUTHORIZING THE CITY TREASURER TO RECEIVE AND EXPEND ALL NECESSARY FUNDS THEREFOR. It was moved by Frate, and seconded by Goulet, to pass, adopt and approve Resolution No. 4075 New Series. The motion carried unanimously. There was a short recess. The meeting reconvened. Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 11 and Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 13 through 17 by number and title. Councilmember Lieberman requested that Consent Agenda Item No. 13 be heard separately. 1. LIQUOR LICENSE NO. 3-1124 CORONADO WINE BAR This is a request for the City Council to approve a person-to-person transfer and location transfer of this Series 7 (Bar — Beer and Wine) liquor license for Coronado Wine Bar, located at 6770 North Hockey Way, Suite G123. The Arizona State application (number 07070181) was submitted by Cesar Tirado Puentes. The 60-day deadline for processing this application is June 15, 2007. A request for extension was submitted to the Department of Liquor Licenses. This establishment is over 300 feet from any school or church. The location of the establishment will be 6770 North Hockey Way, Suite G123 and is within the Yucca District, zoned PAD (planned area development). This is a person-to-person transfer and location transfer for this Series 7 liquor license. There was no previous liquor license at this location. The population density is 1,831 people per square mile. The approval of this license will increase the total number of liquor licenses in this area by one. The number of liquor licenses within a one-mile radius is 8 as listed below: Series Type Quantity 3 Microbrewery 1 6 Bar —All Liquor 2 7 Beer & Wine Bar 2 10 Liquor Store — Beer & Wine 1 12 Restaurant — All Liquor 2 Total 8 7 No previous action has occurred. No protests were received during the 20-day posting period. The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application, determined that it meets all technical requirements, and have approved this license. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. LIQUOR LICENSE NO. 3-1123 RENAISSANCE HOTEL This is a request for the City Council to approve a new Series 11 (Hotel/Motel) license for the Renaissance Hotel, located at 9495 West Coyotes Boulevard. The Arizona State application (number 11073153) was submitted by Patricia Ann Martin. The 60-day deadline for processing this application is July 09, 2007. The location of the establishment is 9495 West Coyotes Boulevard and is within the Yucca District, zoned PAD (planned area development). There was no previous liquor license at this location. The population density is 1,831 people per square mile. The approval of this license will increase the total number of liquor licenses in this area by one. The number of liquor licenses within a one-mile radius is 7 as listed below: Series Type Quantity 3 Microbrewery 1 6 Bar — All Liquor 2 7 Bar — Beer & Wine 1 10 Liquor Store — Beer & Wine 1 12 Restaurant — All Liquor 2 Total 7 No previous action has occurred. No protests were received during the 20-day posting period. The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 8 3. LIQUOR LICENSE NO. 3-1125 GLENDALE CONFERENCE CENTER This is a request for the City Council to approve a new license of this Series 6 (Bar — All Liquor) license for Glendale Conference Center, located at 6633 North 95th Avenue. The Arizona State application (number 06074000) was submitted by Patricia Ann Martin. The 60-day deadline for processing this application is July 06, 2007. The location of the establishment will be 6633 North 95th Avenue and is within the Yucca District, zoned PAD (planned area development). This is a new license application by Patricia Ann Martin for Glendale Coyotes Catering Co., Inc. This establishment is over 300 feet from any school or church. This is a new license and location for this Series 6 liquor license. The population density is 1 ,831 people per square mile. The approval of this license will increase the total number of liquor licenses in this area by one. The number of liquor licenses within a one-mile radius is 7 as listed below: Series Type Quantity 3 Microbrewery 1 6 Bar - All Liquor 2 7 Bar - Beer & Wine 1 10 Liquor Store - Beer & Wine 1 12 Restaurant - All Liquor 2 Total 7 No previous action has occurred. No protests were received during the 20-day posting period. The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. PROFESSIONAL SERVICES AGREEMENT — OLDER PARK RENOVATIONS This is a request for the City Council to approve a professional services agreement with the landscape architectural firm Logan Simpson Design, Inc. not to exceed the amount of $320,000 for design and construction administration services to renovate Bicentennial, Butler, Sands, and Rose Lane parks. The park renovations are consistent with the Council-approved Parks and Recreation Master Plan and the City Council Strategic Goal of providing one community with strong neighborhoods, and a city with high-quality services for citizens. 9 Staff solicited a Request for Proposal in April of 2007, and received seven proposals from various architectural and engineering firms. Each proposal was reviewed by staff members from the Parks and Recreation, and Engineering Departments. The older park master planning process will involve extensive public involvement and will incorporate upgraded design elements that are consistent with the Parks and Recreation Master Plan. Typical renovations will include upgrades and/or additions of park features, such as open space, landscape, aesthetics, pedestrian walkways, play structures, entry monuments, shade structures, irrigation, and picnic ramadas. In the fall of 2000, Parks and Recreation Commission members visited, evaluated, and prioritized 27 older city parks for future renovation. In February of 2003, the Parks and Recreation Commission finalized the prioritization of the parks to be renovated. Since then, renovations of New World, Delicias, Myrtle, and Lawrence parks have been completed. In January of 2006, the Parks and Recreation Advisory Commission and staff reviewed the next phase of older park priorities and confirmed their selection of Bicentennial, Butler, Sands, and Rose Lane parks. The community will have the opportunity to make use of enhanced park amenities and infrastructure such as; ramadas, picnic and park benches, concrete pathways, landscaping, basketball courts, open turf areas, additional low-level security lighting, drinking fountains, sports lighting, and play structures. All park renovations will provide needed upgrades to park amenities. Public input will be solicited through public meetings to be held in late summer/early fall of 2007. City staff will conduct public meetings for each park site with technical assistance being provided by Logan Simpson. An open house to display the final master plans for each park will also be conducted. Through the public meeting process, citizens are provided the opportunity to prioritize and provide input on a variety of recreational, leisure, educational and interpretive park amenities. Staff will also conduct follow-up meetings with Logan Simpson Design Inc. to ensure public input is properly interpreted and applied to each park design. The costs for design and construction administration are included in the Fiscal Year 2006-07 Capital Improvement Plan. The total cost for design and construction administration for the four parks is $320,000. Grants Capital Expense One-Time Cost Budgeted I Unbudgeted Total X X X $320,000 Account Name, Fund, Account and Line Item Number: Parks Redevelopment, Account No. 2060-70500-550800 10 The recommendation was to approve the professional services agreement with Logan Simpson Design, Inc. in an amount not to exceed $320,000. 5. SPRING 2007 NEIGHBORHOOD IMPROVEMENT GRANT RECOMMENDATIONS This is a request for the City Council to approve the Spring 2007 neighborhood improvement grant requests, as recommended by the Citizens' Advisory Commission on Neighborhoods. As part of its commitment to revitalizing and preserving older neighborhoods, the City Council established the Citizens' Advisory Commission on Neighborhoods to make funding recommendations on neighborhood improvement grant requests. The Council also established the Citizens' Advisory Commission on Neighborhoods to provide advice on general policies, strategies, and programs relating to the revitalization and preservation of neighborhoods. The Commission's recommendations are consistent with the Neighborhood Element of the General Plan and the Council's strategic goal of "One community with strong neighborhoods". For Fiscal Year 2006-07, the Council set aside $700,000 to support various neighborhood grant projects. In the fall and spring of each fiscal year, the Citizens' Advisory Commission on Neighborhoods reviews various neighborhood grant requests and makes funding recommendations to the Council. On June 6, 2007, the Commission concluded a two-month review process of four neighborhood grant requests and voted to recommend funding for each of the projects as follows: 1. Cavalier Dale Neighborhood Association — The neighborhood is requesting $33,000 to complete design work for the installation of sidewalks along the north and south sides of Ocotillo Road, from 49th to 51st Avenues. This neighborhood is located within the boundaries of 49th to 51St Avenues and Ocotillo Road to Flynn Lane. 2. Northern Manor West II Homeowners' Association — The neighborhood is requesting $20,500 to repave a portion of its internal streets. This neighborhood is located within the boundaries of 57th to 59th Avenues and Acoma to Crocus Drives. 3. Roadrunner Estates West Neighborhood Association — The neighborhood is requesting $98,265.84 to install landscaping along the south side of Mountain View Road, from 57th to just east of 59th Avenues. The neighborhood previously received grant funds to complete design work, and this grant will provide funding for construction. This neighborhood is located within the boundaries of Purdue Circle (east) to Purdue Circle (west) and Purdue Circle (north) to Purdue Avenue. 11 4. Chaparral Country Estates Neighborhood Association — The neighborhood is requesting $69,465.30 to install landscaping along the east side of 83`d Avenue, from just south of Ocotillo Road to just north of Maryland Avenue. The neighborhood previously received grant funds to complete design work, and this grant will provide funding for construction. This neighborhood is located within the boundaries of 79`h and 83rd Avenues and Ocotillo Road to Maryland Avenue. The Neighborhood Improvement Grant Program and its funding were reviewed, discussed, and approved by the Council as a part of the Fiscal Year 2006-07 budget setting process. The Council has previously reviewed and approved over $7.9 million in Neighborhood Improvement Grant funding (171 different grants) since the inception of the program in Fiscal Year 1994-95. The Spring 2007 funding cycle represents the 23rd such funding cycle since the inception of the program. Each of the recommended grant projects will make needed improvements in the respective neighborhoods. The following public meetings were held for the Spring 2007 grants process: On June 6, 2007, the Neighborhood Partnership staff facilitated a grant hearing, where the Commission on Neighborhoods considered and made funding recommendations for each of the three neighborhood grant requests. On May 23, 2007, the Neighborhood Partnership staff facilitated a grant hearing, where the four neighborhood applicants publicly presented their grant requests. On March 13 and 17, 2007, the Neighborhood Partnership staff conducted two grant orientations to educate prospective neighborhood applicants about the neighborhood grants process. In addition to the above meetings, direct mail, neighborhood newsletters, website publicity, media releases and e-mail notification were all used to notify Glendale residents of the opportunity to apply for a Spring 2007 neighborhood grant. Funds for the proposed neighborhood grant requests are available in the following Fiscal Year 2006-07 Neighborhood Improvement Grant Account. 12 Grants Ca.ital Ex.ense One-Time Cost Bud•eted Unbud•eted Total X X X $221,231.14 Account Name, Fund, Account and Line Item Number: Neighborhood Improvement Grant, Account No. 1000-15120-518200 The recommendation was to approve the Spring 2007 Neighborhood Improvement Grant requests in the amount of $221,231.14, as recommended by the Citizens' Advisory Commission on Neighborhoods. 6. 2007-2008 PERFORMING ARTS GRANTS This is a request for the City Council to approve the Glendale Ads Commission's recommendations for the 2007-2008 Performing Ads Grants. The Glendale Arts Commission makes recommendations to the Council on public art acquisitions and awarding performing ads grants, which supports the Council's goal of a city with high-quality services for citizens. Now in its twelfth year, twenty-seven grant applications totaling $83,630 were submitted by non-profit organizations, school districts, and governmental agencies. The Ads Commission's deadline was March 30, 2007 for projects to take place within the Glendale city limits between July 1, 2007, and June 30, 2008. Applicants are eligible to apply for grants up to $3,500 for supporting community arts projects. The majority of applicants supplemented requests for city funding with outside financial support. Grant applications were reviewed by the Arts Commission at meetings held on May 9, 2007, and May 16, 2007. Applications were reviewed in accordance with the following evaluation criteria: 1) artistic quality; 2) ability to serve the needs of the community; 3) managerial and administrative ability of the applicant organization in producing, presenting or serving the arts; and 4) appropriateness of the project budget. The Arts Commission recommends twenty-seven grants totaling $83,630 for funding: • $3,500 — Arizona Arts Chorale, collaborative concert with Arizona Winds at Midwestern University's Ocotillo Hall; • $3,500 — Arizona Theatre Company, performances and acting workshops at Mountain Ridge High School; • $3,500 — Arizona Theatre Company, series of pre- and post-show student matinee workshops held at Ironwood and Independence High Schools; • $3,500 — Arizona Wolf Trap and Scottsdale Cultural Council, programs for preschoolers at Glendale Elementary School District; 13 • $3,500 — Ballet Arizona, series of workshops taught by ballet dancers at Don Mensendick Elementary School; • $3,500 — Ballet Arizona, outdoor concert at Sahuaro Ranch Historical Area; • $1,500 — Bead Museum, two professional development seminars held at the museum for local teachers; • $3,500 — Bead Museum, dance and music performances for International Family Day in celebration of the museum's Silver From Fetish to Fashion exhibition; • $3,400 — Center Dance Ensemble, series of dance workshops and performances held at Bicentennial South Elementary School; • $2,500 — Deer Valley Unified School District, summer day camp dance workshops at Sierra Verde Elementary School; • $2,500 — Deer Valley Unified School District, summer day camp dance workshops at Legend Springs Elementary School; • $900 — Deer Valley Unified School District, series of performances by Opera- Tunity to introduce opera to students at Legend Springs Elementary School; • $1,000 — Glendale Elementary School District, program to introduce second graders to theater arts at Horizon Elementary School District presented by Childsplay's Debra Stevens; • $2,500 — Glendale Elementary School District, theater program presented by playwright and director Alan J. Prewitt for Horizon Elementary School's third and fifth graders; • $3,500 — Glendale Public Library, outdoor festival at Main Library featuring jazz musicians with a monthly series of jazz programs for teens; • $3,500 — Glendale Public Library, series of performances, workshops, lectures and book discussions celebrating the arts and culture of the Renaissance period at Foothills Branch Library; • $3,500 — Glendale Public Library, series of programs at Foothills Branch Library targeting preschoolers, school-age children, teens and families exploring the cultures of Greece, Ireland and Pakistan; • $3,500 — Peoria Unified School District, series of performances and professional development workshops for students and teachers at Cactus High School and Foothills Elementary School presented by the Lori Belilove Dance Company; • $3,500 — Peoria Unified School District, series of band workshops and concerts by Southwest Brass at Copperwood Elementary School; • $3,280 — Phoenix Conservatory of Music, series of concerts and workshops by local artists held at the Glendale Adult Center; • $3,500 — Phoenix Symphony, two concerts for students at Desert Spirit Elementary School; • $3,500 — Phoenix Symphony, two concerts for students at Coyote Ridge Elementary School; 14 • $3,500 — Theater Works, programs held at Glendale Community Center, Foothills Recreation and Aquatics Center and Glendale Public Library to train youth ages 12-17 to join and perform in the company's Youth Performance Troupe; • $3,500 — Theater Works, presentation of Mr. Teatro Presents!, a theatrical production targeting young audiences at Glendale Public Library; • $3,500 — West Valley Arts Council, two performances of La Pastorela, a theatrical production, at Copper Canyon High School's Performing Arts Center; • $3,500 — West Valley Arts Council, public performance by East Village Opera Company and workshop for students at Copper Canyon High School; and • $3,050 — West Side Head Start, professional development program on arts programs for preschool teachers presented by educator Pauline Baker. In 1996, the Council approved the Performing Arts Grants Program to motivate, increase and support the performing arts in Glendale. Since the inception of the program, the city has funded 107 Performing Arts Grants totaling $254,995. The Performing Arts Grant Program supports a wide variety of programs, which make the arts more accessible to Glendale citizens, most notably youth and their families. The arts are spread throughout the community targeting people of all ages with culturally diverse programs. For 2007-2008, programs benefit schools in the Deer Valley Unified, Glendale Elementary, Glendale Union High School, Peoria Unified and Tolleson Unified School Districts. Other programs benefit the city's Library and Parks and Recreation Departments. Programs benefit Arizona Winds, The Bead Museum and Midwestern University, all based in Glendale. Collectively, 384 artists are involved in the 27 projects. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $83,630 Account Name, Fund, Account and Line Item Number Arts Commission Fund, Account No. 1220-84650-518200, from the FY 2007-2008 budget. The recommendation was to authorize the City Manager to execute the documents to complete the grant awards to fifteen applicant organizations to the Performing Arts Grant Program. 15 7. FINAL PLAT APPLICATION FP07-07: BETHANY HOME VILLAS, A CONDO- MINIUM — 6235 NORTH 691" AVENUE This is a request by Stantec Consulting, Inc. for the City Council to approve the final plat for Bethany Home Villas, a condominium, located at 6235 North 69th Avenue. The proposed final plat is consistent with the existing Multiple Residence (R-4) zoning district. The request meets the requirements of the Subdivision and Minor Land Division Ordinance. The development of this subdivision will create new ownership housing opportunities in the central part of the city. The site is located on the west side of 69th Avenue, approximately 610 feet north of Bethany Home Road. This project consists of 5.2 acres and will contain 66 residential condominiums. The units will range in size from 1 ,245 to 1,600 square feet. The property was annexed on June 12, 1973 and was zoned R-4 at that time. The project provides for infill development on a vacant property and a wider range of housing unit density within the city. The recommendation was to approve Final Plat application FP07-07. 8. AWARD OF CUSTODIAL SERVICES FOR GLENDALE LIBRARIES This is a request for the City Council to approve the award of contract for custodial services for the Glendale Libraries to Varsity Contracting, Inc. This agreement for professional custodial services will assist staff of the library facilities in providing continued high-quality customer service by maintaining a clean, healthy, and safe environment for residents. Eight proposals were received for the provision of custodial services. An evaluation panel, consisting of three management staff persons representing each of the three Glendale libraries, reviewed the proposals received. Specific evaluation factors included cost, action plan, references and responsiveness, and understanding of the contract. Varsity Contracting, Inc. submitted the proposal that scored the highest and was selected for recommendation by the evaluation committee. The agreement shall begin July 1, 2007, and continue for one year. The bid specifications contain an option clause that will permit the city, at the discretion of the city manager, to extend this agreement for five additional years in one-year increments. The Council approved the current contract with United Maintenance Company, Inc. in 2002. Well-maintained, clean, and safe library facilities are critical to the provision of library services for residents. The long-term effect of maintaining the scope of custodial services is to prolong the life and quality of library facilities. There are currently 159,422 16 registered library borrowers, and the average number of people visiting Glendale's three libraries per day last year was 4,012, Funding is available in the Library & Arts Department operational base budget for Fiscal Year 2007-08. Grants Capital Expense One-Time Cost Budgeted I Unbudgeted Total X $214,704.00 Account Name, Fund, Account and Line Item Number: Library & Arts Department, Account No. 1000-15220-518200 The recommendation was to award the contract for custodial services for Glendale Public Library to Varsity Contractors, Inc. for $214,704.00. 9. AWARD OF CONSTRUCTION CONTRACT: SEWER LINE EXTENSION CINNABAR AVENUE 51ST TO 53RD AVENUES This is a request for the City Council to approve a construction contract with Holl- Wenn Construction, Inc. for the installation of a sanitary sewer to serve residents located on Cinnabar Avenue, between 51st and 53`d Avenues. One of the Council's strategic goals is high-quality service for citizens. This contract will allow the city to provide sewer service to its citizens by extending its sewer system. The Capital Improvement project, Sewers for Areas on Septic Systems, provides for the installation of sewers in areas currently on septic service. The award of this contract will allow for the construction of 800 feet of 8-inch sanitary sewer line and three manholes. This will accommodate four service lines for four residences to connect to the city's sewer system, enabling the residents to abandon their septic systems. On May 17, 2007, eight bids were received and opened, with Holl-Wenn Construction, Inc., a licensed and qualified contractor, submitting the lowest bid in the amount of $95,715. This project addresses the Council goals of providing high-quality service for Glendale residents. The community will benefit from the removal of septic systems, which are aging and will need replacement. This project will also eliminate the proximity of septic systems to surrounding residences. 17 Funds for these services are available in the Fiscal Year 2007-08 capital improvement plan, Sewers for Areas on Septic System. However, funds in the amount of $47,915.00 should be transferred from the Sewer Line Extension account 2420- 63017-550800 into the project account 2420-63008-550800 to complete the construction and cover the remaining project costs. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $95,715.00 Account Name, Fund, Account and Line Item Number: Sewers for Areas on Septic Sys, Account No. 2420-63008-550800 The recommendation was to approve the construction contract with Holl-Wenn Construction, Inc. for the sewer line extension on Cinnabar Avenue from 51st to 531d Avenues in an amount not to exceed $95,715.00. 10. AWARD OF CONSTRUCTION CONTRACT: GREENBRIAR STREET IMPROVEMENTS BETWEEN 59-111 AVENUE AND 64Th DRIVE This is a request for the City Council to award a contract to Carson Construction, Inc., for the construction of the Greenbriar Street Improvements between 59th Avenue and 64th Drive. The project includes street improvements and the under grounding of all overhead utilities. This project will help fulfill Council's goal of providing high-quality services for citizens by improving the transportation within the area. This project has been on the Scallop Street list to provide street improvements around the Greenbriar Elementary School. The street improvements are being made to an area that developed in the county, which later became a part of Glendale. The street improvements include the construction of curb, gutter, sidewalk, landscaping, streetlights, underground conversion of the existing overhead utilities, and asphalt pavement. On May 31, 2007, three bids were received and opened, with Carson Construction, Inc., a licensed and qualified contractor, submitting the lowest bid in the amount of $893,974.50. The construction of the street improvements on Greenbriar will improve traffic flow around the Greenbriar Elementary School. Funds for the construction of the street and under grounding of utilities is available in the current Capital Improvement Program. Street Scallop/Greenbriar Rd. — 59th Ave to 61st Ave, Account No. 2210-65060-550800. 18 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $893,974.50 Account Name, Fund, Account and Line Item Number: Street Scallop/Greenbriar Rd. — 59th Ave to 61st Ave, Account No. 2210-65060-550800 The recommendation was to award the construction contract to Carson Construction, Inc., in the amount of $893,974.50, for the Greenbriar Street Improvements between 59th Avenue and 64th Drive. 11 . AMERICAN WATER WORKS ASSOCIATION RESEARCH FOUNDATION AWARD OF SUSTAINABLE NITRATE REMOVAL RESEARCH PROJECT This is a request for the City Council to authorize the contractual agreement with the American Water Works Association Research Foundation for the three-year demonstration project entitled "Optimizing the Sustainability of Treatment Processes for Nitrate Removal in Inland Communities". The City of Glendale, CH2M Hill, and Arizona State University have been selected as the project team to receive Tailored Collaboration funding by the American Water Works Research Foundation for the project titled "Optimizing the Sustainability of Treatment Processes for Nitrate Removal in Inland Communities". This research project will identify and compare the sustainability and total water management aspects of various nitrate treatment methodologies. The project approach consists of a well-planned pilot and demonstration-scale treatment evaluation followed by further development of information relative to costs, total water management, and sustainability of the treatment methodologies. With the growing need to use impaired waters and recycle, this research will be extremely valuable to many areas of the southwestern United States, including Arizona. In addition, the total water management and sustainability characterization being proposed for this research can be used as a model for other research projects with similar environmentally friendly technology that has little or no discharge to the environment. This research effort will provide the City of Glendale critical information for future advanced groundwater treatment technologies and processes related to removing nitrate in addition to other contaminants of concern. Other benefits would include brine optimization and management of ion exchange systems, and the development of real cost models for advanced treatment technologies. The benefit to the community is the continuing provision of safe high-quality drinking water and the addition of the newest most cost effective groundwater treatment technology. The results of this demonstration project will guide us into the future with the most cost-effective and environmentally friendly groundwater treatment processes. 19 Funding is available in the Operating Budget, Raw Water Account; and the Capital Improvement Project, CAP Water Purchase Account. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $400,000 Account Name, Fund, Account and Line Item Number: FY 2006/07: Raw Water Usage, Account No. 2400-17230-518200 $100,000 FY 2006/07: CAP Water Purchase, Account No. 2400-61004-551000 $100,000 FY 2007/08: Major Maintenance, Account No. 2400-17270-518200 $100,000 FY 2007/08: Raw Water Usage, Account No. 2400-17230-518200 $100,000 The recommendation was to authorize the City Manager to enter into a contractual agreement with the American Water Works Association Research Foundation for the three-year demonstration project entitled "Optimizing the Sustainability of Treatment Processes for Nitrate Removal in Inland Communities". CONSENT RESOLUTIONS 14. AMENDMENT TO INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF AVONDALE FOR SOLID WASTE DISPOSAL SERVICES This is a request for the City Council to approve an amendment to the intergovernmental agreement (IGA) to provide landfill services to the City of Avondale. The proposed amendment establishes a tiered landfill disposal fee adjustment and an increase to the charges for Freon removal from appliances delivered to the landfill by Avondale vehicles. The agreement promotes the strategic priority of strengthening community relationships and maintaining partnerships. The city's current IGA to provide landfill and recycling services to the City of Avondale became effective July 1, 2005, and will continue through June 30, 2007, with options to extend. The agreement may be extended on terms and conditions acceptable to both Glendale and Avondale, and continue thereafter for two additional periods, of two years each. A landfill disposal fee was established to provide Avondale with the ability to compile budget and financial forecasts to effectively provide sanitation services to its residents. The original IGA had a slightly different tier of disposal fee increases based on a cost of living index. Due to operational cost increases at the landfill, in particular fuel, their disposal fees would need to be adjusted to reflect current cost. This amendment changes the landfill fee from $22.00 per ton to $22.50 per ton effective July 1, 2007 and stays in effect until June 30, 2009. Effective July 1 , 2009, the fee will increase to $24 per ton, and effective July 1, 2010 to $25 per ton. 20 The existing IGA has a Freon recovery fee of $8.00 per unit and will increase to $10.00 per unit, effective July 1, 2007 with this amendment. This fee is subject to change to reflect the increased market cost of Freon removal. On October 24, 2005, the City Council approved the First Amendment to the existing IGA between the City of Avondale and the City of Glendale. Annual gross revenue from contained and uncontained refuse delivered from Avondale in Fiscal year of 2005-06 totaled $550,000 and is projected to be $570,000 for Fiscal Year 2006-07. The revenue from the Avondale deposal fees is deposited into Landfill Revenue account 2440-02440-480600. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the execution of the amended intergovernmental agreement with the City of Avondale to provide landfill disposal services. Resolution No. 4077 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF THE SECOND AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR LANDFILL AND MATERIALS RECOVERY FACILITY SERVICES WITH THE CITY OF AVONDALE. 15. RENEW EXISTING INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY ANIMAL CARE & CONTROL FOR ANIMAL CONTROL SERVICES This is a request for the City Council to approve the renewal of an intergovernmental agreement with Maricopa County for provisions of animal control services to the City of Glendale for the period of July 1, 2007 to June 30, 2009. Animal control services include the picking up of stray dogs, enforcement of the city leash laws, and support of the city's vicious dog ordinance. The provision of animal control services through Maricopa County meets the Council goals of one community focused on public safety for citizens and visitors and high-quality services for citizens. The county maintains facilities, equipment, and trained personnel for the maintenance, control, and impoundment of unclaimed or vicious dogs in the City of Glendale. The county also administers licensing of dogs, vaccinations and rabies control. Utilization of this county service maximizes existing regional infrastructure and preserves valuable city resources. The city's current contract with the county expires after June 30, 2007. The city's current contract was adopted by the Council on May 25, 2004, with an effective date of July 1 , 2004. The city has contracted with Maricopa County for over 35 years for this service. 21 Maricopa County provides over 7,000 service activities to the City of Glendale annually. This includes responses to approximately 1,500 area checks annually, approximately 1,700 calls from citizens for confined dogs, over 700 calls from citizens who will show the county where the dog is located, conducts over 500 investigations, responds to over 700 police calls, and responds to over 500 leash law violations annually. The County's service also includes public service information, an interactive voice recording telephone system, a call center, dispatch coverage, and emergency response services. Funds for the contract are available through the general fund within the Field Operation's operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $295,177 Account Name, Fund, Account and Line item Number: Field Operations Admin, Professional Contractual, Account No. 1000-13410-518200 The recommendation was to waive reading beyond the title and adopt a resolution approving renewal of a three-year animal control contract with Maricopa County. Mr. Leonard Clark, a Barrel resident, stated that he was pleased that the city had adopted this resolution which was very helpful for animal control. He encouraged the citizens of Glendale to do their part. Resolution No. 4078 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR ANIMAL CONTROL SERVICES. 16. RESOLUTION TO SUPPORT A BACK-TO-SCHOOL CLOTHING DRIVE ASSOCIATION APPLICATION FOR GILA RIVER INDIAN COMMUNITY STATE-SHARED REVENUE PROGRAM This is a request for the City Council to adopt a resolution supporting the submission of the Back-to-School Clothing Drive Association's application for a grant in the amount of $30,000 from the Gila River Indian Community (GRIC) State-Shared Revenue Program. The Back-to-School Clothing Drive Association will utilize the grant to continue to provide appropriate clothing and school supplies to low-income children served in eligible Title One schools in Glendale and surrounding areas. In order to apply for these funds, the GRIC requires a city resolution supporting and authorizing submission of the grant, and administration of the grant if it is awarded. 22 This grant will support the Council goals of providing high-quality services to citizens by supporting and partnering with community agencies that serve Glendale residents. In 2002, Arizona voters passed Proposition 202, which required Native American communities receiving gaming revenues to set aside 12% for a state-shared revenue program for distribution "to cities, towns or counties for government services that benefit the general public, including public safety, mitigation of the impacts of gaming, or promotion of commerce and economic development". Non-profit organizations are only eligible to apply for these funds if sponsored and formally authorized by an eligible government agency. The sponsoring government agency must also agree to act as fiscal administrator for grants to non-profit organizations. Since its inception in 1967, the Back-to-School Clothing Drive Association has provided clothing, shoes and school supplies to more than 150,000 low-income students in grades K through 6 who attend schools in Title One School Districts in Maricopa County. City of Glendale youths and their families have benefited greatly from this program, which has received financial support from numerous sources, including the Nina Mason Pulliam Charitable Trust; Virginia G. Piper Charitable Trust; BHHS Legacy Foundation; and Glendale's From the Heart Program. In 2005, the Council approved submission of a successful West Valley Child Crisis Center Gila River Indian Community (GRIC) application, which is administered by the Community Revitalization Program. In 2006, the Council approved submission of an application made by the Boys and Girls Clubs of Metropolitan Phoenix. The Community Revitalization Division and the Grants Administrator reviewed the application and budget, the funding process and the fiscal agency requirements, and support submission of the application because many children in need will benefit substantially from a GRIC grant to the Back-to-School Clothing Drive Association. The demand for services is growing faster than the Back-to-School Clothing Drive Association's financial resources can accommodate. GRIC represents a new and potential multi-year financial resource. If awarded, the GRIC grant would provide the funds needed to maintain the existing level of services to children participating in the program. Many of these children reside in Glendale, and are from economically stressed families and at very high risk for school failure. If awarded, the Back-to-School Clothing Drive Association grant will be administered and overseen by the Community Revitalization Division. A specific account will be established in the city's grant fund to track revenue and expenses. 23 The recommendation was to waive reading beyond the title and adopt a resolution supporting the Back-to-School Clothing Drive Association's application for a grant from the Gila River Indian Community State-Shared Revenue Program and authorize the Community Revitalization Division to act as fiscal agent and administrator for the recipient, if the grant is awarded. Resolution No. 4079 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, SUPPORTING AND AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION FOR THE BACK-TO-SCHOOL CLOTHING DRIVE ASSOCIATION FROM THE GILA RIVER INDIAN COMMUNITY STATE-SHARED REVENUE PROGRAM FOR LOW INCOME CHILDREN IN GLENDALE AND SURROUNDING AREAS. 17. ACCEPTANCE OF VICTIMS OF CRIME ACT (VOCA) GRANT THROUGH ARIZONA DEPARTMENT OF PUBLIC SAFETY This is a request for City Council approval to accept funds offered from the Victims of Crime Act (VOCA) Grant through the Arizona Department of Public Safety (DPS) for the Victim Assistance Program in the Police Department. This grant will supply 80% of the salary and employee-related expenses for one current full-time caseworker, full funding for two part-time caseworkers, and 30% of the salary and employee related expenses of a second full-time caseworker. One of the Council's goals is to provide high-quality services for citizens. This grant supports this goal by providing special services to crime victims in need. The Glendale Police Department's Victim Assistance Caseworkers play a crucial role in ensuring that victims of crime are treated with dignity and respect. The Victims Assistance Unit is part of a national movement to better serve victims of crime by reducing the impact of trauma on crime victims. On June 12, 2007, the Council accepted the grant offer in the amount of $75,900 from the State of Arizona Office of the Attorney General to continue victim's rights programs. This included 70% funding for salary and benefits for a current full-time caseworker and operating expenses for the Victim Information Notification Everyday (VINE) program. This was the fourteenth consecutive year for this program. On May 23, 2006, the Council approved VOCA grant funding in the amount of $163,717 which covered the total salary for one full-time position, two part-time positions and also 30% of another full-time position. All positions are Victim Assistance Caseworkers and Glendale has been accepting grants from VOCA for 19 years. Victims of crime in Glendale receive numerous services through the Glendale Police Department and the Victim Assistance staff, including crisis counseling, 24 advocacy, information and referral. This funding would allow the Glendale Police Department to continue to ensure these services are available to any person victimized in Glendale. This grant funding would continue to allow the city to uphold the excellent services to victims that has been consistently provided. This grant would provide 80% salary and ERE for one full-time position, with the balance being absorbed in the on-going budget. The grant further funds two part-time positions and 30% funding (salary and ERE) for another full-time position. The remaining 70% funding for this caseworker is provided by a Victims' Rights Program (VRP) allocation from the Arizona Attorney General's Office, which was approved at the June 12, 2007 Council meeting. The Police Department's on-going budget includes funding for rent and utilities for this program which provides the necessary Grant match. Ea Capital Ex•ense One-Time Cost Budgeted Unbudgeted Total X $130,552 Account Name, Fund, Account and Line Item Number Victims of Crime Act (VOCA) Account Number 1840-33018 The recommendation was to waive reading beyond the title and adopt a resolution allowing the Glendale Police Department to accept funding offered through the Victims of Crime Act (VOCA) Grant from the Arizona Department of Public Safety. Resolution No. 4080 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING THE GRANT RENEWAL OFFER FROM THE ARIZONA DEPARTMENT OF PUBLIC SAFETY, VICTIM OF CRIME ACT (VOCA) FOR FY 2007-08; AND AUTHORIZING THE EXECUTION OF ANY AND ALL NECESSARY DOCUMENTS. 13. MANAGEMENT AND LEASE AGREEMENT WITH JQH — GLENDALE, AZ DEVELOPMENT, LLC Mr. Art Lynch, Deputy City Manager, presented this item. This is a request for the City Council to adopt a resolution authorizing the City Manager to enter into a Management and Lease Agreement with JQH — GLENDALE, AZ DEVELOPMENT, LLC for the management and operations of the Conference, Expo, and Media centers and parking garage. This agreement will assist in fulfilling the Council's goal of "one community with quality economic development" by providing the largest conference center in the West Valley available to the public. 25 The hotel owned and operated by JQH - GLENDALE, AZ DEVELOPMENT, LLC will be the first hotel of many to be open in the Westgate area. The Westgate plan is a shared vision by the Council and many developers in this area. In December of 2006, the 65,000 square foot media and expo center and 912 parking structure was opened in time to be used by the Fiesta Bowl and BCS Bowl. A number of the local media took the opportunity to broadcast from these facilities. The 80,000 square foot conference center is scheduled to open in September of 2007. This agreement provides for the city to enter into a 55-year management agreement with a professional hotelier. In January of 2006, the City and JQH - GLENDALE, AZ DEVELOPMENT, LLC entered into a Master Development Agreement for the design, construction, development, ownership, use, and maintenance of a privately-owned and operated, full- service, upscale 320 room hotel, conference center, parking structure, and media center. This facility provides for 125,000 square feet of conference and expo space that will provide opportunities for the hotel and the City of Glendale to attract small and median size conferences and conventions, as well as space for community-related events that will benefit citizens and provide additional revenues to the city. JQH - GLENDALE, AZ DEVELOPMENT, LLC shall pay the city an annual base rent in an amount equal to: • Thirty percent (30%) of the City's debt service on the Conference Center • Twenty percent (20%) of that portion of the City's debt service on the parking facility • Five percent (5%) of the rental revenues generated by the Conference Center • Fifty percent (50%) of all revenues derived from advertising and rental of the Expo space The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a Management and Lease Agreement with JQH - GLENDALE, AZ DEVELOPMENT, LLC. Councilmember Lieberman asked if JQH was willing to pay some of the debt service. Mr. Lynch said yes, they would be paying 30% of the debt service on the conference center, as well as 20% of the debt service on the parking spaces that were hotel related. Councilmember Lieberman inquired if they would also be paying some of the revenues that were derived from this facility directly to the city, such as rental revenues. Mr. Lynch stated that he was correct with regard to some of the exposition space, as well as revenue generated by those spaces. The approximant opening date 26 would be September 2007. Councilmember Lieberman stated that he had reviewed the many documents and determined that this was an outstanding deal for the city. Ms. Lynnie Green and Mr. Chip Cary, representatives of Renaissance Hotel in Glendale, came forward to voice their support for this project. Ms. Green stated that they were very excited to be working on this project and could not wait to open the hotel. Mr. Cary said Mr. Hammond made every effort to have his best personnel here in Glendale working on this project. He stated that the Hammond's hotels have a reputation for outstanding service. He noted that they expect to take that tradition forward as a partner with Glendale and provide an outstanding facility that will be second to none. Ms. Green provided a brief update on the status of the goals set for the facility. She noted that to date, they had $9 million on the books, not including the Fiesta Bowl or Superbowl. Mayor Scruggs commented that this was really going to be a phenomenal facility. Councilmember Clark inquired as to the correct name for the hotel. She asked if it would have Phoenix or Glendale attached to it. Ms. Green stated that Phoenix was only used as a locator; however the correct name was the Renaissance Glendale Hotel. Resolution No. 4076 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MANAGEMENT AND LEASE AGREEMENT WITH JQH — GLENDALE, AZ DEVELOPMENT, LLC FOR THE GLENDALE CONFERENCE CENTER AND RELATED FACILITIES. It was moved by Frate, and seconded by Clark, to approve the recommended actions on Consent Agenda Item Nos. 1 through 11 and 13 through 17, including the approval and adoption of Resolution No. 4076 New Series, Resolution No. 4077 New Series, Resolution No. 4078 New Series, Resolution No. 4079 New Series, and Resolution No. 4080 New Series; and to forward Liquor License Application No. 3-1124 for Coronado Wine Bar, Liquor License Application No. 3-1123 for Renaissance Hotel, and Liquor License Application No. 3-1125 for Glendale Conference Center, to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. PUBLIC HEARING — LAND DEVELOPMENT ACTIONS 18. PROPOSED ANNEXATION NO. AN-164: OASIS WATER CAMPUS — 7070 WEST NORTHERN AVENUE Mr. Jon M. Froke, AICP, Planning Director, presented this item. 27 This is a request for the City Council to conduct a public hearing on the blank annexation petition for Annexation Area No. AN-164 as required by state statute. The approximately 3.5 acre parcel is located along the 71st Avenue alignment north of Northern Avenue. Glendale 2025, the city's General Plan, includes specific goals addressing the need for growth management which include: The Land Use Element, Goal 2 — "Promote sound growth management methods", and the Growth Areas Element, Goal 3 — "Manage growth to achieve reasonable, responsible urban development". Annexation is a tool that can be used by the city to direct and manage growth. The property is now used as a part of the City of Glendale Oasis Water Campus currently under construction, including the driveway access from Northern Avenue and construction staging yard. The annexation will ensure that the entire Oasis Water Campus, and all perimeter improvements, is developed within the city. The blank annexation petition was recorded on May 30, 2007. This public hearing is being conducted during the last 10 days of the 30-day waiting period required by state statute. Recording the blank annexation petition is the first formal step taken in the annexation process. The next step is to hold a public hearing on the blank annexation petition. All property owners within the area to be annexed have been notified of this public hearing by first class mail. The proposed annexation area has been posted in at least three conspicuous places. The public hearing was advertised in the Glendale Star on June 7, 2007. Once the public hearing has been conducted and the 30-day waiting period expires, the appropriate signatures may be gathered. Once the required number of property owner signatures requesting annexation is obtained, the Council will be asked to consider the adoption of an annexation ordinance. If annexed to the city, this area will receive city services and all subsequent development must comply with Glendale's current development standards and practices. The property is currently zoned R-43 (Rural Residential) in Maricopa County. Once annexed to the city, Glendale applies the most comparable city zoning district to the property, which is Agricultural (A-1). The Council approved a contract for construction of a water transmission line from the Oasis Water Campus on March 27, 2007. The Council approved the professional services agreement for design of transmission mains for water distribution for the Oasis Water Campus on March 14, 2006. The Council approved the professional services agreements for design and construction administration of the Oasis Water Campus at the Council meetings of November 22, 2005, October 10, 2004, October 14, 2003, and May 14, 2002. 28 The Council approved the contracts for construction on November 11, 2005 and June 1, 2004. The annexation of this site would require that any future development of this location meet the Glendale General Plan requirements, as well as all other development standards for the city. The proposed Oasis Water Campus will provide additional treatment capacity to meet the city's growing potable water demands. The recommendation was to conduct a public hearing on the blank annexation petition for Annexation Area No. AN-164 as required by state statute. Mayor Scruggs opened the public hearing on Agenda Item No. 18. As there were no comments, Mayor Scruggs closed the public hearing. No action was taken on this item. 19. PROPOSED ANNEXATION NO. AN-170: SARIVAL AND MARYLAND PARK - SOUTHEAST CORNER OF SARIVAL AND MARYLAND AVENUES Mr. Jon M. Froke, AICP, Planning Director, presented this item. This is a request for the City Council to conduct a public hearing on the blank annexation petition for Annexation Area No. AN-170 as required by state statute. The approximately 76 acre parcel is located at the southeast corner of Sarival Avenue and the Maryland Avenue alignment. Glendale 2025, the city's General Plan, includes specific goals addressing the need for growth management which include: The Land Use Element, Goal 2 — "Promote sound growth management methods", and the Growth Areas Element, Goal 3 — "Manage growth to achieve reasonable, responsible urban development". Annexation is a tool that can be used by the city to direct and manage growth. The property is currently being farmed and the owner is interested in subdividing for industrial uses. The proposed annexation will ensure that Glendale will regulate the development of the property and to ensure that development supports the mission of Luke Air Force Base. The General Plan designation is Luke Compatible Land Use Area, and any development of the property must take into account the property's proximity to Luke Air Force Base. The eastern quarter of the property is within the 80 Idn noise contour, and the eastern two-thirds are within the 75 Idn noise contour. The remainder is within the 70 Idn noise contour. Compatible land uses within the noise contours of Luke Air Force Base are noted in state statutes. The property is currently zoned Rural Residential (R- 43) in Maricopa County. Once annexed to the city, Glendale applies the most compatible city zoning district to the property. The most compatible Glendale zoning district is Agricultural (A-1). However, in keeping with Council direction, staff anticipates 29 a rezoning request will be filed and considered simultaneously with the adoption of an annexation ordinance. The blank annexation petition was recorded on May 30, 2007. This public hearing is being conducted during the last 10 days of the 30-day waiting period required by state statute. Recording the blank annexation petition is the first formal step taken in the annexation process. The next step is to hold a public hearing on the blank annexation petition. Once the public hearing has been conducted and the 30-day waiting period expires, the appropriate signatures may be gathered. Once the required number of property owner signatures requesting annexation is obtained, the Council will be asked to consider the adoption of an annexation ordinance. If annexed to the city, this area will receive city services and all subsequent development must comply with Glendale's current development standards and practices. At its May 1, 2007 workshop, the Council directed staff to proceed with the annexation process for this site. The annexation of this area would require that any future development meet the Glendale General Plan requirements, as well as comply with the city's current development standards and policies. Once developed, the proposed annexation area will add to the employment base of Glendale. The annexation of this area would ensure city review of all development for compatibility with the mission of Luke Air Force Base. All property owners within the area to be annexed have been notified of this public hearing by first class mail. The proposed annexation area has been posted in at least three conspicuous places and advertised in the Glendale Star. The recommendation was to conduct a public hearing on the blank annexation petition for Annexation Area No. AN-170 as required by state statute. Mayor Scruggs opened the public hearing on Agenda Item No. 19. As there were no comments, Mayor Scruggs closed the public hearing. No action was taken on this item. BIDS AND CONTRACTS 20. AWARD OF CONTRACT: FY 2007-2008 RUBBERIZED ASPHALT OVERLAY PROGRAM Mr. Stuart Kent, Field Operations Director, presented this item. 30 This is a request for the City Council to award a contract to M.R. Tanner Development and Construction, Inc. for the construction of the first phase of the Rubberized Asphalt Overlay Program for Fiscal Year 2007/08. This project supports the Council's goal of ensuring public safety and awareness. Council supports proper maintenance of the city's streets, which maximizes their serviceable life. The city utilizes a pavement management system to track the condition of the existing streets and to prioritize the necessary reconditioning and repairs. The Council has authorized $11.5 million in asphalt overlay work to be done in Fiscal Year 2007-08 and the work is planned to be completed in two phases. Phase one primarily consists of neighborhood and collector streets and includes Glendale Avenue from 67th to 91st Avenues. It is anticipated that Glendale Avenue will be completed prior to the start of the first Arizona Cardinals preseason home game on August 18. Phase two will be done in the spring of 2008 and will be focused primarily on arterial streets. The base bid will provide a rubberized asphalt overlay on approximately three miles of arterial streets including: • Glendale Avenue, from 67th to 91st Avenues The residential and collector streets encompass approximately 18.5 miles including: • th 59to 55th Avenues — Greenway Road to Tierra Buena Lane • 51st to 55th Avenues - Acoma to Greenway Road • Sweetwater Avenue - ACDC - 51st Avenue.; • 45th Drive to 49th Avenue — Peoria Avenue to Shangri La Road • 43rd to 47th Avenues — Glendale to Northern Avenues • 81St Drive — Camelback Road to Orange Drive • Orange Drive — 81st Drive to 83rd Avenue • Paradise Lane - 51st to 59th Avenue • 55th Avenue - Sweetwater Avenue to Thunderbird Road • Mountain View Road — 51st to 59th Avenue • 63`d Avenue — Maryland to Glendale Avenue On May 30, 2007, two bids were received and opened, with M.R. Tanner, Development and Construction, Inc., a qualified licensed contractor, submitting the lowest bid in the amount of $4,742,086.50. Staff is recommending award of bid. This year's overlay program provides the community with over 21 miles of reconditioned roadways, providing the driving public with safe and smooth reconditioned asphalt. 31 Funds for this project are included in the Fiscal Year 2007-08 Transportation Program Management operating budget, Pavement Management, Account No. 1660- 16510-550800 and in the Fiscal Year 2007-08 CIP, Arterial Streets Overlay-2-in., Account No. 1980- 68115-550800. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $4,742,086.50 Account Name, Fund, Account and Line Item Number: Pavement Management, Account No. 1660-16510-550800 $2,929,761 .30 Arterial Streets Overlay-2-in., Account No. 1980- 68115-550800 $1 ,812,325.20 The recommendation was to award the contract to M.R. Tanner Development and Construction, Inc. in the amount of $4,742,086.50, for the construction of the Fiscal Year 2007-08 Rubberized Asphalt Overlay program. It was moved by Martinez, and seconded by Goulet, to award the contract to M.R. Tanner Development and Construction, Inc. in the amount of $4,742,086.50, for the construction of the Fiscal Year 2007-08 Rubberized Asphalt Overlay program. The motion carried unanimously. 21. HELICOPTER AIR-MEDICAL AND LOGISTIC OPERATIONS CONTRACT WITH PETROLEUM HELICOPTERS INCORPORATED Mr. Mark Burdick, Fire Chief, presented this item. This is a request for the City Council to authorize a five year contract with two (2) successive three (3) year renewal options with Petroleum Helicopters Incorporated (PHI) for the development of a rapid response air medical team comprised of Glendale Fire and other West Valley fire department personnel. PHI will reimburse the city annually for the full cost of the contract. PHI solely owns and operates the helicopter dedicated to this contract. This is also a request for the Council to transfer $702,000 into general fund contingency appropriation authority and to fund the costs associated with this contract and to authorize the creation of four full-time positions consisting of three firefighters and one management aide. The dedicated aircraft and team known as Helicopter Air-Medical and Logistics Operations (HALO) would respond to pre-hospital air medical transport needs in Glendale and other West Valley cities. This public private partnership would bring together two leaders in valley emergency medical services in Glendale Fire and PHI Inc. This is also a request for the Council to authorize the hiring of four new FTE's, consisting of three firefighters and one management aide; and to request approval to transfer general contingency appropriation authority and funds. 32 The Council's strategic goal of "one community focused on public safety for citizens and visitors" would be realized through standardized, dedicated and seamless pre-hospital care from the scene of an incident to the emergency room where definitive care can be provided. The mission of the HALO team is to be the air medical provider utilized for pre- hospital patient transport requirements. The team will be comprised of firefighter paramedics from the cities of Glendale, Surprise, Avondale, and Goodyear and will provide support for other West Valley communities via the automatic aide system. The secondary mission of the team is to provide aerial reconnaissance and assistance for specific duties as determined by the participating fire departments such as incident command support. The team will be an additional asset or resource to be dispatched like any other apparatus or personnel requirement. When a call is dispatched, protocol will dictate whether the aircraft is launched to the scene of the potential transport request. This automatic response will minimize the delay currently seen in the existing system. The team will consist of two experienced fire paramedics per shift, matching the current fire department schedule of 24 hours on and 48 hours off comprising of a 52 hour week. The team will be dedicated to scene work in addition to being fully trained fire department personnel. The management aide will be assigned to the Fire Department. The management aide will be responsible for administrative duties related to the Halo project, including coordinating scheduling, training and billing of all participating agencies in addition to monitoring contracts. Should the contract be terminated, PHI guarantees to pay 12 months salary and benefits for the four full-time positions created as a result of this contract. The most important benefit of air medical transport is the rapid transport of patients to the appropriate hospital facility and level of care. The primary responsibility of the HALO team is to build on the immediate care provided by EMS and FD personnel and then movement of the patient promptly to the receiving facility. Other direct benefits to Glendale include • City of Glendale emergency medical personnel stationed on site at the Glendale Airport twenty-four hours a day, seven days a week; • Aerial platform from which to assist in the management of greater alarm incidents in the region; and • Means of transportation for Glendale's Incident Support Team (Police and Fire representatives assigned to this statewide deployment resource). 33 PHI will pay $702,000.00 annually for the staffing of six full-time flight paramedics to the City of Glendale Fire Department. The amount of the contract will increase by 5% each year on the anniversary of the contract. Glendale Fire will subcontract with each of the three participating coalition agencies for costs associated with a firefighter paramedic position. Participating coalition agencies will be responsible for any overtime associated with the back fill of their positions. This transaction will require the transfer of General Fund Contingency appropriation authority and funds of $702,000 from Fiscal Year 2007-08 General Fund Contingency account number 1000-11901-510200. If approved by the City Council, a new operating division will be created. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $702,000 Account Name, Fund, Account and Line Item Number: From General Fund Contingency, Account No. 1000-11901-510200 The recommendation was to authorize the City Manager to enter into a five year contract, with two successive three year renewal options, with PHI for the HALO project; authorize the creation of four new full-time positions consisting of three firefighters and one management aide; and to authorize the transfer of $702,000. in General Fund contingency appropriation authority and funds. Councilmember Knaack asked if they would involve other cities on this project. Chief Burdick stated that they would need to enter into the contract first, and then have discussions with other cities that had expressed some interest. Councilmember Knaack asked if they would have the same involvement as Glendale. Chief Burdick said it was structured for Glendale to always have a seat on the helicopter, and the other seat would be used on a rotating basis for the partnering communities. Councilmember Goulet inquired as to how often this type of air transport would be needed. Chief Burdick stated that the average was about 40 requests per month from the West Valley, however, anticipates the possibility of requests doubling. He noted that there was a short period of training on aircraft operation safety. The training personnel would be ready in two to three weeks. Councilmember Clark asked, since they were partnering with other communities, where would the helicopter go should there be a serious accident at two different communities. Chief Burdick stated that it would go were first called in; however there were additional units available for those types of emergencies. 34 It was moved by Clark, and seconded by Goulet, to authorize the City Manager to enter into a five year contract, with two successive three year renewal options, with PHI for the HALO project; authorize the creation of four new full- time positions consisting of three firefighters and one management aide; and to authorize the transfer of $702,000. in General Fund contingency appropriation authority and funds. The motion carried unanimously. PUBLIC HEARING - ORDINANCES 22. REZONING APPLICATION ZON07-11: MAIN STREET -9900 WEST MARYLAND AVENUE Mr. Jon M. Froke, AICP, Planning Director, presented this item. This is a request for the City Council to review a request by Rightpath Limited Development Group, to rezone 166.13 acres from Agricultural (A-1) to Planned Area Development (PAD). Main Street is a proposed mixed-use development to include a business park, commercial, retail, residential and resort uses. This site is located between the Loop 101 and the New River and Glendale Avenue and Bethany Home Road. The rezoning request is in conformance with the General Plan designation of Business Park. The applicant desires to construct a mixed-use development that closely resembles a Business Park with complementary land uses. The Planning Commission reviewed this application at a workshop on May 24, 2007. The Planning Commission unanimously recommended approval of this application at the June 7, 2007, meeting. At the meeting, the Planning Commission recommended that the Planning Department discuss the width of the proposed parking spaces with the applicant. After discussing the matter with the applicant, the Planning Department feels that it would be in the best interest of the city to advocate for 9.5 feet wide parking spaces in all locations within the Main Street PAD. In 2002, the Council approved Glendale 2025, the city's General Plan. The General Plan Land Use Map designates this site as a Business Park. The rezoning of this site will allow further growth in the Sports and Entertainment District. This rezoning will permit the City of Glendale to further capitalize on the significant investments made along the Loop 101 Corridor. The expansion of this area will help to solidify a strong, self-sustaining retail and business core that be an economic resource for the city. Approximately 8,000 to 9,000 jobs may be created with this application. 35 A neighborhood meeting was held on May 16, 2007, at 6:00pm at Desert Mirage Elementary School. This meeting was attended by 19 citizens. At the June 7, 2007, Planning Commission meeting, a representative for three parcels included in the Main Street application requested additional time to study the proposal; he, however, stated that he was not necessarily opposed to the rezoning req uest. The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt at ordinance for Rezoning Application ZON07-11 , subject to the stipulations as recommended by the Planning Commission and Planning Department. Mr. Jon Froke acknowledged the work staff had accomplished for a project of this size. He noted that there were 11 stipulations that were recommended for approval by the Planning Commission on June 7, 2007. There were also two additional stipulations recommended by staff. He recommends approval of application ZON07-11 subject to the 13 stipulations. Mayor Scruggs asked for questions and comments from Council. There were none. Mayor Scruggs asked for the applicant to come forward and make a statement. Mr. Nick Wood, attorney representing Rightpath, acknowledged the remarkable work completed by the city in a short amount of time. He recognized how the city had grown in the last five to seven years with accomplishments such as Westgate, the Arena, Stadium, Zanjero and Cabela's. He stated that those were all at the top of the entertainment and sport destinations in the valley. He complimented Jon Froke and many others on the city staff for their work on this project. He also thanked the Mayor and the City Council. Mr. Rick Burton, associated with Rightpath Limited, stated that he enjoyed the great relationship they have with the City of Glendale. He said he looks forward to continuing the relationship with the Main Street project. Mayor Scruggs opened the public hearing on Agenda Item No. 22. As there were no comments, Mayor Scruggs closed the public hearing. Mayor Scruggs asked for any comments or discussions on this item. Councilmember Clark stated her vote would be "yes" for this ordinance. She said this was a very difficult and complex PAD on which to work; both sides had to come up with several compromises for this to work, however they did work together and were successful. She welcomed the new developers to the area. 36 Vice Mayor Martinez also stated his support for this project. He said he was glad for all the compromises on both sides to bring this forward. Councilmember Frate commented on the goals and visions that the Council has had for the western area of the city. He said that having this project come forward would be a point of pride for the area. He noted that their goals were becoming a reality. Mayor Scruggs discussed the massive undertaking that the city, developers and citizens have taking with these types of projects. She stated that they were all very excited and appreciated the confidence Rightpath had in the City of Glendale. Ordinance No. 2572 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY FROM A-1 (AGRICULTURAL) TO PLANNED AREA DEVELOPMENT (PAD); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Clark, and seconded by Frate, to approve Ordinance No. 2572 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. ORDINANCES 23. FISCAL YEAR 2007-08 PROPERTY TAX LEVY Ms. Sherry M. Schurhammer, Management and Budget Director, presented this item. This is a request for the City Council to set the property taxes for Fiscal Year 2007-08, conduct a public hearing, and adopt an ordinance setting the Fiscal Year 2007-08 primary property tax rate at $0.2681 per $100 of assessed valuation and the secondary property tax rate at $1 .3519 per $100 of assessed valuation. The total property tax rate will be $1 .62. This total rate represents a $0.10 decrease from the Fiscal Year 2006-07 total rate. The setting of the property tax rates for Fiscal Year 2007-08 is consistent with the Council's goal of ensuring the city's financial stability. Arizona state law requires the Council to set the property tax levy by the third Monday in August. 37 Arizona's state property tax levy consists of two tiers. The primary property tax levy has state-mandated maximum limits, but it can be used by a city for any lawful purpose. It is the primary property tax revenue that is included in the General Fund. The secondary property tax levy is not limited, but it can be used only to retire the principal and interest on a municipality's General Obligation debt. All Truth in Taxation requirements of A.R.S. 42-17107 have been met. A Truth in Taxation hearing is not required. The city's projected property tax rate for Fiscal Year 2007-08 was discussed in the March 13, 2007 City Manager's memo, conveying the Fiscal Year 2007-08 City Manager's recommended budget to the City Council. The city's proposed property tax rate for Fiscal Year 2007-08 was discussed at the April 3 and 10, 2007 Council budget workshops. Glendale's budget is an important financial, planning and public communication tool. It gives residents and businesses a clear and concrete view of the city's direction for public services, operations and capital facilities and equipment. It also provides the community with a better understanding of the city's ongoing needs for stable revenue sources to fund public services, ongoing operations and capital facilities and equipment. The Fiscal Year 2007-08 preliminary operating, capital, debt service, and contingency appropriation budget was presented to the Council on June 12, 2007. The Council also conducted a public hearing on this item, adopted a resolution accepting it, and gave notice of the June 26, 2007 public hearing on setting the property tax levy. Summary information regarding the preliminary budget presented to the Council on June 12, 2007 was published in the Glendale Star on June 14 and June 21 , 2007. The preliminary budget also is available online at www.glendaleaz.com. All budget workshops were open to the public and posted publicly per state requirements. In addition, the Budget Workbook containing the city manager's recommended budget for Fiscal Year 2007-08 was posted on the city's webpage for citizens to view beginning Friday, March 23, 2007, prior to the start of the budget workshops. It is estimated that the Fiscal Year 2007-08 primary property tax rate will generate approximately $3.9 million and the Fiscal Year 2007-08 secondary property tax rate will generate approximately $24.7 million for a total of approximately $28.6 million. 38 The recommendation was to conduct a public hearing, waive reading beyond the title and adopt an ordinance setting the Fiscal Year 2007-08 primary property tax rate at $0.2681 per $100 of assessed valuation and the secondary property tax rate at $1 .3519 per $100 of assessed valuation, for a total property tax rate of $1.62. Mayor Scruggs opened the public hearing on Agenda Item No. 23. As there were no comments, Mayor Scruggs closed the public hearing. Mayor Scruggs commented as to why she would not be supporting this ordinance. She stated that she had thought long and hard on this issue and still could not, in good conscience, support it. She said this was not what she was led to believe and therefore believes the citizens were misled as well. She explained that she was led to believe that the property tax adjustment would be sufficient and also that there would not be a windfall to the City so as not to cause harm to the tax payer. She provided figures on tax increases for the city. She stated that there had been dramatic increases to her own property taxes and believes she was not alone. She said the city could do better than the represented $0.10 rate decrease. She added that although she appreciated the comments made on April 10, 2007 that they could revisit this issue and possibly reduce the rate further next year, she was not at all confident that it would happen since she was misled in the first place. She reiterated that this was not right and the City can do better and should do better for the citizens of Glendale. She would not support this ordinance. Vice Mayor Martinez stated that he appreciated Mayor Scruggs' comments. He explained that on the property tax bill, Glendale's portion was very small compared to all the other taxing entities on the bill. He stated that they would be looking at this next year with the support of the Council to possibly reduce it further. He stated his support for the ordinance for this year. Councilmember Clark stated that she agreed with Vice Mayor Martinez' comments. She said she disagrees with the large numbers being mentioned in regards to increases. She added that most of the large numbers included both commercial and residential properties. She explained that the tax increases range from low to high, nevertheless in the end it would all balance out. She added that her own property taxes had gone up only 20%, as opposed to Mayor Scruggs' 50%. She said it would be very hard to generalize the fact that most property taxes were very high when they were all individualized. She discussed the increased cost of construction continually going up and the need to cover that expense. She said she would be open to a discussion on reducing the taxes further next year. Mayor Scruggs reiterated her stand on this issue and affirmed that the city could do better. She said if you were to take the $1.62 and apply it to the city's new assessed valuation, you would see an increase in the levy, which would mean a much lower property tax rate because the assess valuation would go up so much that the city would still come out far ahead. She restated that she would not give the impression that this was the correct thing to do for the Glendale residents. 39 Councilmember Lieberman listed recent facilities and projects. He noted that they had built a great city and the Mayor also approved spending for the different projects around Glendale. He said if they were to continue to make this a great city and continue to keep up with the growth, they could not cut the property tax bill further because it might endanger the city's progress. He explained that the downside of all this was higher property taxes. However, the upside was that many homes had doubled in value. He stated his support for this ordinance and encouraged citizens to voice their concerns to his office should they have any. Mayor Scruggs clarified that no tax dollars would be going for the baseball project. In addition, no property taxes go to pay for cost of living raises and the city's everyday operation. The majority of the property taxes that are raised go to building new facilities. Ordinance No. 2573 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, LEVYING UPON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE CITY OF GLENDALE, SUBJECT TO TAXATION, A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, LESS THE AMOUNT ESTIMATED TO BE RECEIVED FROM OTHER SOURCES OF REVENUE; PROVIDING FUNDS FOR VARIOUS BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS AND PROVIDING FUNDS FOR GENERAL MUNICIPAL EXPENSES; ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2008; AND DECLARING AN EMERGENCY. It was moved by Clark, and seconded by Goulet, to approve Ordinance No. 2573 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, and Knaack. Members voting "nay": Scruggs. 24. ANNEXATION AREA NO. AN-166 ORDINANCE: PALM CANYON — 17750 NORTH 83RD AVENUE Mr. Jon M. Froke, AICP, Planning Director, presented this item. This is a request by Investment Equity for the City Council to adopt an annexation ordinance for Annexation Area No. AN-166, which consists of approximately 13 acres and is located at the northwest corner of Loop 101 and Bell Road. The proposed annexation would permit the development of an office condominium complex. 40 Glendale 2025, the city's General Plan, includes specific goals addressing the need for growth management. The Land Use Element, Goal 2 — "Promote sound growth management methods" and the Growth Areas Element, Goal 3 — "Manage growth to achieve reasonable, responsible urban development". Annexation is a tool that can be used by the city to direct and manage growth. The site is presently located in the City of Peoria. When development of the office condominium project was first proposed, it was within three jurisdictions: The eastern portion was in the City of Glendale, the middle portion was in unincorporated Maricopa County separating Glendale from Peoria, and this part, the western portion, was in the City of Peoria. In order to service the property with City of Glendale utilities, it must be entirely within Glendale. The applicant has coordinated with the City of Peoria concerning this deannexation/annexation request. The City of Peoria approved the deannexation of this parcel at its June 19, 2007 City Council meeting. Following the City of Peoria's deannexation and the Glendale's annexation, the deannexation/annexation requires ratification by the Maricopa County Board of Supervisors. After annexation, the city will apply the most comparable Glendale zoning district to a newly annexed property compared to the existing Peoria zoning. The most comparable Glendale district is C-2 (General Commercial). On May 8, 2007 the Council adopted an annexation ordinance for Annexation Area No. AN-167, a less than one-acre property previously in Maricopa County. Following the effective date of that ordinance, the City of Glendale is now contiguous to the area proposed for annexation. At its November 21, 2006 workshop, the Council directed staff to proceed with the deannexation/annexation process for this site, as well as the annexation of the adjacent one-acre property previously in Maricopa County. The annexation of this area would require that any future development meet the Glendale General Plan requirements, as well as comply with the city's current development standards and policies. Annexation of this property should provide future economic development opportunities. The recommendation was to waive reading beyond the title and adopt an ordinance for Annexation Area No. AN-166. Councilmember Frate commented that this was 13 acres which were land locked in the City of Peoria and unable to be developed. He noted that it was now slated to be developed in the City of Glendale because the City had access to it. The development would be a nice mix-use office complex which would add value to the community. Mayor Scruggs thanked the developer for bringing this project into the City of Glendale. 41 Ordinance No. 2574 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, EXTENDING AND INCREASING THE COPORATE LIMITS OF THE CITY OF GLENDALE, MARICOPA COUNTY, STATE OF ARIZONA, PURSUANT TO THE PROVISIONS OF ARIZONA REVISED STATUTES, TITLE 9, CHAPTER 4, SEC. 9-471.02, AND AMENDMENTS THERETO, BY ANNEXING THERETO CERTAIN TERRITORY TO BE KNOWN AS ANNEXTION AREA NO. 166. It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2574 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. 25. UPDATING BUILDING CONSTRUCTION CODES Ms. Deborah Mazoyer, Building Safety Director, presented this item. This is a request for the City Council to pass an ordinance adopting the most current editions of the building construction codes, which will update our codes to be consistent with the latest construction industry standards and ensure safety and consistency in construction in Glendale. One of Council's goals is to provide high-quality services for citizens. Updating construction codes enhances the quality of life for Glendale residents by providing a safe built environment and assists in preserving neighborhoods. Construction codes are revised by building officials on the national level every three years. The City of Glendale has attended the national code adoption hearings and voted on code changes that lead up to the publication of the new editions of the codes. Amendments to the International Codes were developed by staff to more closely meet the needs of the city and to conform to the geographical requirements of the city. The amendments were also closely coordinated with other cities in the Valley and the state for consistency and compatibility. Historically, the Council has updated the construction codes as new editions became available. The most recent update was December 1, 2003. Building codes benefit public safety and support the construction industry's need for one set of codes without regional limitations. With the adoption of the International Codes, the city will join the majority of cities and states across the nation in adopting a unified, national set of codes. 42 Copies of the proposed code amendments were sent to the Home Builders Association of Central Arizona, Valley Partnership, Valley Forward, and the Arizona Multi- Housing Association. Staff received no opposition or negative feedback at that time. The Building Safety Department held a public meeting on May 31, 2007 to solicit comments from the development community on the adoption of the codes and the proposed amendments. The Home Builders Association of Central Arizona attended the public meeting and their questions were addressed. The recommendation was to waive reading beyond the title and adopt an ordinance amending the Code of the City of Glendale: Chapter 9, Buildings and Building Regulations and deleting Chapter 25, Article VI, Damaged Buildings. Mayor Scruggs called for any comments or questions. Ms. Rachel Aja, representing the Home Builders Association, stated that she was there to express their support in adopting the most recent building codes and were dedicated to building the safest homes possible. She thanked the staff for including them in this process. Ordinance No. 2575 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 9, ARTICLE II, REGARDING THE ADOPTION OF AND AMENDMENTS TO THE TECHNICAL CODES RELATING TO BUILDINGS AND BUILDING REGULATIONS; AND SETTING FORTH AN EFFECTIVE DATE. It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2575 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. 26. CONCESSIONS AGREEMENT Ms. Becky Benna, Parks and Recreation Director, presented this item. This is a request for the City Council to approve a lease agreement with Action Park Alliance (APA) to provide retail, concessions, equipment rental and repair, and programs for the Retail/Pro Shop and Concession, located at 83rd Avenue and Bethany Home Road. The agreement addresses the Council strategic goal of providing high quality services for our citizens. It also addresses recommendations in the Parks and Recreation Department Master Plan to provide adventure facilities that accommodate emerging sports for teens and young adults. 43 The agreement with Action Park Alliance provides for management, concession and pro shop services at the western area regional park. The proposed terms in the agreement are the same as the Foothills Park and Skate Court concessions agreement with Action Park Alliance that was approved by the Council on August 28, 2006. Services include the sale of food and non-alcoholic beverages, sale and rental of skateboarding equipment, partnering with the Parks and Recreation Department to offer classes and lessons, promotion of special events, cleaning and daily maintenance of the concessions building, purchase and inventory of concession and pro shop supplies and concession equipment. The initial term of the proposed agreement is for five years and could be renewed for another five-year term unless either party chooses to terminate within 90 days of renewal. There would be no operating costs to the city for utilizing Action Park Alliance's services. Action Park Alliance would not be charged rent the first six months of the lease to allow for start-up preparation of the concessions and pro shop. • First six months - No Rent • Second six months - $800 per month ($4800 total) • Years two through five: $800 per month and o 5% of the gross annual revenues above the $300,000.00 level or o 6% of the gross annual revenues above the $500,000.00 level Staff presented the proposal submitted by Action Park Alliance to the Parks and Recreation Commission. Staff also presented a management plan for the operation of the Foothills Skate Court facility, which is the template for the skate court management plan at the western area regional park. One of the elements of the plan included developing an agreement with Action Park Alliance to provide pro shop and concessions services, as well as programs and events to the park and skate court. Through Action Park Alliance's sports expertise, professional sports affiliation and highly trained staff, the community will benefit from the offering of various youth programs, local demonstrations, and special events. In addition, the concessionaire would provide the park and skate court users professional, adult-supervised pro shop and concession services on-site during the park and skate court hours of operations. The recommendation was to waive reading beyond title and adopt an ordinance and authorize the City Manager to enter into an agreement with Action Park Alliance for the operation of the western area regional park Retail/Pro Shop and Concession. Mayor Scruggs called for questions and comments. 44 Councilmember Frate asked if the structure was similar to the one being worked on at the Foothills skate park. Ms. Benna stated that he was correct. She said that it was approximately 1,400 square feet. Vice Mayor Martinez thanked Ms. Benna and pointed out that this amenity has been a long time coming. Ordinance No. 2576 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY MANAGER AND CITY CLERK TO EXECUTE THE LEASE AGREEMENT FOR OPERATION OF THE WESTERN AREA REGIONAL PARK AND RETAIL/PRO SHOP AND CONCESSION WITH ACTION PARK ALLIANCE, INC. It was moved by Knaack, and seconded by Goulet, to approve Ordinance No. 2576 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. 27. AUTHORIZATION TO SELL GENERAL OBLIGATION BONDS Mr. Raymond H. Shuey, Chief Financial Officer/Finance Director, presented this item. This is a request for the City Council to adopt an ordinance awarding general obligation (G.O.) bonds to the lowest responsive bidder and to authorize issuance of the bonds. The bond proceeds will fund various projects included in the city's Capital Improvement Plan (CIP). Voters of Glendale previously authorized the issuance of bonds for various capital improvements in the city, including public safety, flood control projects, street improvements, and government facilities. The bonds will fund projects authorized by the 1999 and 2007 bond elections and are payable from property taxes levied on all taxable property within the city. Underwriting bids were received on June 26, 2007. Staff and the city's financial advisor evaluated and verified the bids received to assure their accuracy and benefit to the city. The recommended bid is now brought to the Council for review. The Council can accept the recommended bid by adopting the bond ordinance. On June 12, 2007, the Council adopted a resolution authorizing the publication of a notice in the Glendale Star of the city's intent to sell general obligation bonds, and authorized staff to prepare and distribute the official statement and other bid documents. 45 The bonds will be paid from the city's secondary property tax rate. There will be no increase in the city's total property tax rate as a result of the issuance of the proposed general obligation bonds. The recommendation was to waive reading beyond title and adopt an ordinance authorizing the sale and issuance of the principal amount of bonds set forth in the ordinance (but not to exceed $61,000,000) of general obligation bonds. Mr. Shuey noted that Ninon Brothers had submitted the bid which staff is recommending to for approval. Councilmember Clark asked if Mr. Shuey had a list of what the $61,000,000 in bonds would be used for, as well as their categories. Mr. Shuey stated that $20 million would be for street and parking, $28 million would be for public safety, $12 million for flight control and $330 thousand for government faculties. Councilmember Clark commented that voter authorizations were only used when needed. Mr. Shuey agreed. Vice Mayor Martinez and Councilmember Clark inquired on sewer projects using voter authorization. Mr. Shuey stated that he would look into the projects and get back to Council. Mayor Scruggs commented on the 1999 voter authorization which authorized funds approved to go towards the sewer issue. She asked for clarification on the issue, and asked why these funds were not going to where they were intended. Ordinance No. 2577 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION BONDS, SERIES 2007, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $61,000,000 FOR THE PURPOSE OF PROVIDING FUNDS TO PAY ALL OR A PORTION OF THE COSTS OF CERTAIN PROJECTS OF THE CITY AND TO PAY ALL NECESSARY LEGAL, FINANCIAL, ARCHITECTURAL, ENGINEERING AND OTHER COSTS IN CONNECTION THEREWITH; PROVIDING FOR THE AWARD OF SAID BONDS; AUTHORIZING THE EXECUTION OF A BOND REGISTRAR AGREEMENT; AUTHORIZING AN OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION OF A CONTINUING DISCLOSURE UNDERTAKING, DTC LETTER AGREEMENT AND CERTAIN OTHER DOCUMENTS AND THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE AND DELIVERY OF THE BONDS; AND DECLARING AN EMERGENCY. It was moved by Goulet, and seconded by Clark, to approve Ordinance No. 2577 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. PUBLIC HEARING — RESOLUTIONS 46 28. FISCAL YEAR 2007-08 FINAL BUDGET Ms. Sherry Schurhammer, Management and Budget Director, presented this item. This is a request for the City Council to review and approve the Fiscal Year 2007-08 final budget, conduct a public hearing, and adopt a resolution formally approving the final operating, capital, debt service, and contingency appropriation budget. The budget incorporates the Council's strategic goals and key objectives while ensuring the city's financial stability by presenting realistic analyses about the provision of city services and future revenue expectations. A series of Council budget workshops were conducted in March and April of 2007 to review the proposed Fiscal Year 2007-08 budget, as well as the General Fund (GF) revenue projection for Fiscal Year 2007-08. Similar to past fiscal years, the City of Glendale enters Fiscal Year 2008 in a strong financial position. The city's budget for the coming fiscal year provides the means to maintain essential city services that support a high quality of life for the entire Glendale community and enhance public safety services, the Council's highest priority, while moving forward with strategies that ensure a positive, sustainable future by building upon the city's strong financial position. The Fiscal Year 2007-08 budget is balanced. The foundation is the Council's vision of 'one community' and the supporting strategic goals and key objectives, which are identified below. The recommended budget integrates these guiding principles for Fiscal Year 2007-08 with public safety as the highest priority. 1 . One community with strong neighborhoods, 2. One community focused on public safety for citizens and visitors, 3. One community with quality economic development, 4. One community with a vibrant city center, 5. One community with an active partnership with Luke Air Force Base, 6. A city with high quality services for citizens, and 7. A city that is fiscally sound. While public safety has been a high priority for the Council for several years, staffing and equipment assessments presented by the Police and Fire Chiefs in January of 2007 demonstrated a critical need for more resources. Therefore, during the Fiscal Year 2008 budget development process, the Council decided to refer to voters a proposed increase to the sales tax dedicated for public safety. The election will be in September of 2007. 47 In the meantime, the Fiscal Year 2008 budget that the Council adopts will be based on budget scenario 1, as presented during the spring 2007 budget workshops. If voters approve the proposed adjustment to the public safety sales tax in the September election, the City Council will convene another workshop session in the fall of 2007 to review the supplemental requests presented under budget scenario 2 during the spring 2007 budget workshops. The Fiscal Year 2007-08 preliminary operating, capital, debt service, and contingency appropriation budget was presented to the Council on June 12, 2007. The Council also conducted a public hearing on this item, adopted a resolution accepting it and gave notice of the June 26, 2007, public hearing on setting the property tax levy. Prior to June of 2007, a series of four budget workshops were conducted in March and April of 2007 to review the City Manager's recommended budget for Fiscal Year 2007-08. The Budget Workbook containing the recommended budget for Fiscal Year 2007-08 was posted on the city's web page for citizens to view beginning Friday, March 23, 2007. The Fiscal Year 2007-08 General Fund revenue projection was presented at the March 20, 2007, workshop along with the Fiscal Year 2006-07 second quarter report on General Fund revenues and expenditures. Glendale's budget is an important financial, planning and public communication tool. It gives residents and businesses a clear and concrete view of the city's direction for public services, operations and capital facilities and equipment. It also provides the community with a better understanding of the city's ongoing needs for stable revenue sources to fund public services, ongoing operations and capital facilities and equipment. The Fiscal Year 2007-08 preliminary operating, capital, debt service, and contingency appropriation budget was presented to the Council on June 12, 2007. The Council also conducted a public hearing on this item, adopted a resolution accepting it, and gave notice of the June 26, 2007 public hearing on setting the property tax levy. Summary information regarding the preliminary budget presented to the Council on June 12, 2007, was published in the Glendale Star on June 14 and June 21, 2007. The preliminary budget also is available online at www.qlendaleaz.com. All budget workshops were open to the public and posted publicly per state requirements. In addition, the Budget Workbook containing the City Manager's recommended budget for Fiscal Year 2007-08 was posted on the city's webpage for citizens to view beginning Friday, March 23, 2007, prior to the start of the budget workshops. 48 The annual budget (all funds) for the City of Glendale is divided into four major components, which include all appropriations for the city. The total budget, including all four components, is $942.0 million for Fiscal Year 2008. The four components and their respective total amounts for Fiscal Year 2007-08 are as follows: • The operating budget finances the day-to-day provision of city services and totals $363.2 million. • The capital improvement budget funds the construction of city facilities, such as police/fire stations and libraries, in addition to the construction of roads, public amenities and other infrastructure throughout the city. This year the capital improvement budget totals $418.8 million. • The debt service budget is used to repay money borrowed by the city, primarily for capital improvements, and amounts to $74.4 million. • The final component of the budget is the contingency appropriation, which is made up of fund reserves and is available to cover emergency expenses or revenue shortages should they arise during the fiscal year. The contingency appropriation for this fiscal year totals $85.6 million. This represents an increase of 3.2% from the Fiscal Year 2007 total budget of $913.0 million. The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt a resolution approving the Fiscal Year 2007-08 budget. Mayor Scruggs opened the public hearing on Agenda Item No. 28. Mr. Leonard Clark, a Barrel resident, said he was in favor of this resolution and urged Council to approve this budget. He added that he appreciated the fact that this would bring more funds to the public safety departments. He explained that he did not want the gangs and the bad element to take over the city. Mayor Scruggs closed the public hearing Resolution No. 4081 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2007-2008; ADOPTING A FINAL BUDGET; AND SETTING FORTH THE REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR THE VARIOUS PURPOSES. It was moved by Frate, and seconded by Martinez, to pass, adopt and approve Resolution No. 4081 New Series. The motion carried unanimously. 49 REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Martinez, and seconded by Clark, to vacate the July City Council meetings and workshops; to hold the next regularly scheduled City Council meeting at 7:00 p.m. in the City Council Chambers on Tuesday, August 14, 2007; to vacate the regularly scheduled City Council meeting on August 28, 2007 due to the League of Arizona Cities and towns Conference; and to vacate the regularly scheduled Council meeting on September 11, 2007 due to a City election. The motion carried, with Scruggs voting "nay". CITIZEN COMMENTS Mr. Leonard Clark, a Barrel resident, thanked the law enforcement personnel and the citizens of Glendale for making this city a friendly and beautiful place to live. He urged the citizens of Glendale to work together and fight crime in the city. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark commented that this was the last meeting for a while; however they had accomplished a lot at this last meeting. She listed the many exciting projects approved at this meeting and also welcomed the Dodgers and White Sox. She thanked the city staff for all their hard work and dedication. Councilmember Goulet commented on the many tremendous undertakings the city had accomplished. He also thanked the many departments that make the City of Glendale such a great place to live. Councilmember Lieberman stated that on July 4th there will be a fireworks display at the Glendale Community College. He encouraged everyone to attend. He provided a list of funds that were raised in areas of his district. Vice Mayor Martinez announced that the Arizona Game and Fish Commission will have a public meeting held next Thursday at 6:30 p.m. at the Foothills Recreation and Aquatic Center. He noted that even if the July meetings are to be vacated, please call any of the Councilmember's should you need any assistance. Councilmember Frate commented that June 25-29, the National Weather Service declared a time of severe weather. He said it could be because of weather storms or severe heat. He urged everyone to check their battery and coolant in their cars. He thanked all levels of city staff and personnel. He reminded everyone to watch children around water. Councilmember Knaack thanked Mayor Scruggs, Council and staff for assisting her with the first five months on the City Council. She stated that they had all initiated her very well and she appreciated all their help and encouragement. 50 ADJOURNMENT There being no further business, the meeting was adjourned at 10:00 p.m. Pamela'Hanna - City Clerk 51