HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/12/2007 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, JUNE 12, 2007, AT 7:00 P.M.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Manuel D. Martinez, and the following Councilmembers present: Joyce V. Clark, Steven
E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman
Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City
Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the thirteen resolutions and three
ordinances to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE MAY 22, 2007 CITY COUNCIL MEETING
It was moved by Goulet, and seconded by Clark, to dispense with the
reading of the minutes of the May 22, 2007 regular City Council meeting, as each
member of the Council had been provided copies in advance, and approve them
as written. The motion carried unanimously.
PROCLAMATIONS AND AWARDS
RECOGNITION OF COMMUNITY SERVICE FOR PLANNING COMMISSIONERS
RICHARD SCHWARTZ AND DANIEL DREW
This is a request for the City Council to recognize Mr. Richard Schwartz and Mr.
Daniel Drew for their dedicated service to the Glendale Planning Commission.
The Glendale Planning Commission analyzes, reviews, and makes
recommendations to the City Council regarding land use and development issues.
Planning Commission members serve the public interest by representing the
community as a whole. Planning Commissioners have the unique opportunity to shape
the present and future quality of Glendale by making decisions and recommendations
that can have long-term impacts on the community.
Mr. Schwartz served on the Planning Commission from 2003 to 2007. He
served one year as Chair of the Commission. Mr. Drew served on the Planning
Commission from 2003 to 2007.
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The recommendation was to present plaques to Mr. Richard Schwartz and Mr.
Daniel Drew for outstanding contributions and dedication to serving the citizens of
Glendale,
Mayor Scruggs presented plaques to Richard Schwartz and Daniel Drew,
recognizing them for their outstanding service to the Planning Commission.
CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING
This is a request for the City Council to accept the Certificate of Achievement for
Excellence in Financial Reporting award for the city's Comprehensive Annual Financial
Report (CAFR) for Fiscal Year 2005-06.
The Government Finance Officers Association of the United States and Canada
(GFOA) recently issued the plaque awarding a Certificate of Achievement for
Excellence in Financial Reporting for the city's Comprehensive Annual Financial Report
for the Fiscal Year ending June 30, 2006.
This award is presented to the city for the nineteenth consecutive time.
Each year a CAFR is prepared to provide complete, readily available information
to the City Council, citizens, the media, other public agencies and New York based
bond-rating agencies. Preparation of a CAFR reflects positively on local government's
financial management, as it relates to providing complete public disclosure of its
financial condition. It provides valuable information on topics as diverse as employee
pension plan performance, debt management, and ten-year trends in general
government revenues and expenditures.
The recommendation was to accept the Certificate of Achievement for
Excellence in Financial Reporting.
Mr. Raymond H. Shuey, Chief Financial Officer, presented the Certificate of
Achievement for Excellence in Financial Reporting to the Mayor and Council.
Mayor Scruggs expressed her appreciation on behalf of the entire City Council to
all the members of the financial team and staff. She thanked staff for leading them
through tremendous growth and also some very exciting times.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 8 and Ms.
Pamela Hanna, City Clerk, read consent agenda resolution item numbers 9 through 19
by number and title.
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1. LIQUOR LICENSE NO. 3-1119 TANDOORI TIMES 2 INDIAN BISTRO
This is a request for the City Council to approve a new Series 12 (Restaurant —
All Liquor) license for Tandoori Times 2 Indian Bistro, located at 5626 West Bell Road,
Suite #103. The Arizona State application (number 12077071) was submitted by
Sanjeev Chopra.
The 60-day deadline for processing this application is May 28, 2007. The
location of the establishment is 5626 West Bell Road, Suite #103 and is within the
Sahuaro District, zoned C- 2 (general commercial). The business operated as
Kokopelli Sonoran Grill at this location from March 2005 to present. This is a new
license application by Sanjeev Chopra operating with an interim permit. The population
density is 4,743 people per square mile. The approval of this license will not increase
the total number of liquor licenses in this area. The number of liquor licenses within a
one-mile radius is 38 as listed below:
Series Type Quantity
6 Bar — All Liquor 6
7 Bar — Beer & Wine 3
9 Liquor Store — All Liquor 1
10 Liquor Store — Beer & Wine 4
12 Restaurant—All Liquor 24
Total 38
No previous action has occurred.
No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staff's recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
2. LIQUOR LICENSE NO. 3-1122 LUNA PIZZA
This is a request for the City Council to approve a new Series 12 (Restaurant —
All Liquor) license for Luna Pizza, located at 7800 North 55th Avenue, Suite #108. The
Arizona State application (number 12077031) was submitted by Halil Lala.
The 60-day deadline for processing this application is June 16, 2007. The
location of the establishment is 7800 North 55th Avenue, Suite #108 and is within the
Ocotillo District, zoned C-2 (general commercial). This is a new license at a new
location. The population density is 4,359 people per square mile. The approval of this
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license will increase the total number of liquor licenses in this area by one. The number
of liquor licenses within a one-mile radius is 31 as listed below:
Series Type Quantity
6 Bar— All Liquor 4
7 Bar — Beer & Wine 5
9 Liquor Store — All Liquor 3
10 Liquor Store — Beer & Wine 6
12 Restaurant —All Liquor 9
14 Private Club 4
Total 31
No previous action has occurred.
No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staff's recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
3. AWARD OF CONSTRUCTION CONTRACT FOR DOWNTOWN PARKING
STRUCTURE — PHASE II
This is a request for City Council approval of a Construction Manager at Risk
(CMAR) contract with McCarthy Company for the second of two phases of construction
of the downtown parking structure at 5835 West Palmaire. The first construction phase
included site grading, relocation of existing utilities, excavation of the basement and
construction of the basement walls and foundations. The second phase covers the
balance of the work, including the parking garage structure, landscaping and shell retail
space.
The Council has a strategic goal of "One Community with a Vibrant City Center"
which specifies that a new parking structure should be constructed in the downtown
area.
In October of 2006, Dick and Fritsche Design Group (DFDG) completed a
parking garage feasibility study which evaluated several sites for location of a downtown
parking structure. They recommended the parking lot located at 5835 West Palmaire,
north of the Bank of America building, as the best site for a 600-space mixed-use
parking garage.
Construction of the first phase work started in early March of 2007 and the
garage is expected to be available for use by the end of this calendar year.
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On February 27, 2007, the Council approved a $3,964,682 GPM with McCarthy
for Phase 1 construction services.
On December 12, 2006, the Council approved a contract with DFDG for
architectural services on the parking structure and a CMAR Agreement with McCarthy
Company to provide design support services.
The Council provided guidance at the September 5, 2006 workshop to continue
with planning for a downtown parking garage.
On June 27, 2006, the Council approved the Fiscal Year 2006-07 Capital
Improvement Projects Budget, which includes funding for a downtown parking structure.
On May 9, 2006, the Council approved the selection of DFDG to complete a
feasibility study for a downtown parking structure.
A parking structure in the downtown area will provide safe, accessible parking in
order to encourage citizens and visitors to frequent the shops, restaurants and events
held within the downtown area.
Additional structured parking provides more efficient land utilization and will be
designed to allow ground-floor retail. A multi-use parking structure will benefit the
Glendale community and visitors who come to the downtown for shopping, city services
and special events.
Pedestrian-level retail will further enliven the streets around the garage and offer
business opportunities that support Glendale's Dining District and downtown events.
In particular, Glendale Avenue businesses, Catlin Court shops, and the visitors
to the Civic Center and City Hall will enjoy the convenient, close parking that is currently
in short supply.
DFDG and McCarthy Company held a public meeting on March 5, 2007 at the
Civic Center Annex to discuss the design of the parking structure, construction timeline,
interim parking arrangements and utility relocation impacts. There were 20 attendees.
DFDG and McCarthy Company held a public meeting on December 20, 2006 at
the Civic Center to discuss the construction schedule and receive citizen input on the
design of the structure. There were 24 attendees.
Ongoing communication is being achieved through a monthly newsletter, the
city's website, a 24-hour hotline, and periodic contractor updates. This plan is similar to
the one used during the Grand Avenue construction and currently used for the
Downtown Pedestrian Enhancement project.
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Engineering Department staff negotiated a fee to cover the second phase cost in
the amount of $13,077,390. The first GMP equaled $3,964,682, thus the total GMP for
the construction of the parking garage will be $17,042,072. Funding is available in
Fiscal Year 2007-08 of the Fiscal Year 2008-17 preliminary capital improvement plan
that the Council reviewed in the March and April 2007 budget workshops.
Grants Capital Expense One-Time Cost TBudgeted Unbudgeted Total
X X I $13,077,390
Account Name, Fund, Account and Line Item Number:
FY 2007-08 Downtown Parking Structure, Account No. 1980-68113-550800
The recommendation is to authorize the City Manager to award the construction
contract for the second phase of the downtown parking structure to McCarthy Company
in the amount of $13,077,390.
4. AWARD OF PROPOSAL 07-06, BUS STOP POWER WASHING
This is a request for the City Council to approve an award for power washing
services for the City's bus stop shelters and bus stop shelter furniture with Shelter
Clean in an amount not to exceed $60,000 annually.
One of the Council goals is to provide high-quality services to the citizens of
Glendale. The award of this contract will present clean transit facilities for citizen and
visitor use.
Nine proposals were received for the provision of bus stop power washing
services. An evaluation panel, consisting of staff from the Transportation Department,
reviewed the proposals. Specific evaluation factors included capabilities of firm and
staff, cost and references. Shelter Clean submitted the proposal that scored highest
and was selected for recommendation by the evaluation committee. The terms of the
agreement will be for two years with four, one-year renewal options.
Currently the city has 177 bus stops with transit furniture improvements such as
shelters or benches. This agreement will provide monthly power washing of all bus
shelters and bus-stop furniture. Furthermore, this contract allows for the additional
cleanings as requested. Award of this contract will ensure a clean transit environment
to encourage transit usage and present maintained transit facilities.
Funds are available in the proposed Fiscal Year 2007-08 GO! Transportation
operating budget that Council reviewed in the March and April budget workshops.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $60,000
Account Name, Fund, Account and Line Item Number
Fixed Route, Account No. 1660-16540-518200
The recommendation was to award the agreement to Shelter Clean for the
provision of bus stop power washing services in the amount not to exceed $60,000
annually.
5. AWARD OF BID 07-05, STREETLIGHT AND AREA LIGHTING MAINTENANCE
This is a request for the City Council to approve the award of a streetlight and
area maintenance lighting agreement with Fluoresco Lighting Sign Maintenance
Corporation in an amount not to exceed $296,510 annually.
One of the Council's goals is to provide high-quality services to citizens.
Maintaining the city street lighting system will promote nighttime safety for the traveling
public.
Three bids were received to provide streetlight and area lighting maintenance.
This includes the replacement of lamps and the repair and replacement of streetlight
poles, along with new light pole installations in city neighborhoods. The lowest
responsive bid was submitted by Fluoresco Lighting Sign Maintenance Corporation in
the amount of $296,510. The bid by Fluoresco is significantly lower than the next
lowest bid of $464,855.
The maintenance of the street and area lighting systems will be provided on an
"as needed" basis by issuing work orders for each request. The agreement shall begin
July 1 , 2007 and continue for one year with four, one-year renewal options.
The City Council approved Invitation for Bid 01-54 for streetlight and area lighting
maintenance on March 26, 2002.
Having properly-maintained streetlights ensures a safe street system for both
motorists and pedestrians. Street lighting is vital for traffic safety on city roadways, in
intersections, neighborhood crime prevention, bicycle and pedestrian safety after
daylight hours.
Funds for streetlight and area maintenance are available in the proposed Fiscal
Year 2007-08 Transportation operating budget that the Council reviewed in the March
and April 2007 budget workshops.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $296,510
Account Name, Fund, Account and Line Item Number:
Street Light Management, Account No. 1340-16920-518200
The recommendation was to award the agreement for streetlight and area lighting
maintenance to Fluoresco Lighting Sign Maintenance Corporation in the amount not to
exceed $296,510 annually.
6. AWARD OF PROPOSAL 07-07, DIGITAL ARCHIVE WRITER
This is a request for the City Council to approve the purchase of a digital archive
writer for the City Clerk's Department.
This purchase meets the City Council Goal of "A City with High Quality Services
for Citizens." The digital archive writer will reduce microfilming time; the saved staff
time can be spent on providing increased citizen services.
A digital archive writer is used for transferring scanned images to microfilm. The
State of Arizona requires certain permanent vital records to be on microfilm. A request
for proposal was issued with specific evaluation factors, including compliance with
specifications, ability to provide training and support, overall cost, and ability to comply
with a requested delivery schedule. One bid was received from Wave Imaging
Corporation. An evaluation committee. consisting of staff from the City Clerk's
Department and the Informational Technology Department, reviewed the offer. It was
determined that the offer met all of the necessary requirements and is within budget.
A digital archive writer will allow the City Clerk's Department to microfilm more
documents and provide a higher quality of the microfilmed image. This is especially
important to the community as it protects documents that are vital to the public and the
operation of the City.
Funding for the purchase of the archive writer is available in the Fiscal Year
2006-07 capital improvement program.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $53,295.46
Account Name, Fund, Account and Line Item Number:
Archive Writer, Account No. 1000-81032-551400
The recommendation was to award the purchase of a digital archive writer to
Wave Imaging Corporation in the amount of $53,295.46, taxes included.
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7. AWARD OF CONTRACTS FOR UTILITY CUTS AND CONCRETE WORK
This is a request for the City Council to award the contract for utility cuts to
Specialized Surfacing in the amount of $315,000, and the contract for concrete work to
C.T. Price in the amount of $89,000 for one year, with an option for four one-year
extensions, each for a total amount not to exceed $404,000 annually. This work will
take place throughout the city as necessary.
Completing the pavement and concrete restorations will foster a smooth and
reliable surface for motorists and pedestrians. This project addresses the Council goal
of providing high-quality service for Glendale residents and will help foster a positive
image to the public.
The Water Distribution Division performs approximately 900 excavations a year
for routine and emergency water service repairs throughout the city. The award of this
contract will allow the city to hire the necessary expertise to complete pavement and
concrete restorations in a timely manner. The proposal is broken into two groups in
order to allow multiple contractors to bid on one and/or both groups.
Group One work consists of the removal of any sub-grade material and/or
temporary asphalt material and the placement of a permanent asphalt patch on utility
cuts generated by the city at various locations throughout the city.
Group Two work consists of minor concrete work to include the removal,
replacement, and construction of concrete sidewalks, curbs, gutters, and valve and
manhole adjustments associated with repairs on the water distribution and/or sewer
system throughout the city.
All impacted residents, apartment managers, and businesses will be notified of
any work in progress by handbill 48 hours in advance of any street restriction that will
affect access to their property or place of business and any removal of landscape or
irrigation system. The handbill will include the month and date(s) expected for the
restrictions, and the project inspector's office phone number.
Five bids were received and Specialized Surfacing was the lowest responsive,
responsible bidder for the utility cut repairs and C. T. Price was the lowest responsive,
responsible bidder for the concrete work.
The contracts will begin upon approval by Council and continue for one year.
Bid specifications contain an option clause that will permit the city, at the discretion of
the City Manager, to extend these contracts for four additional years in one-year
increments.
On May 14, 2002, the Council approved a contract with Specialized Surfacing
Utility Paving and Construction, LLC for utility cut repairs.
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These bid awards will enable the Utilities Department to continue to provide
reliable and adequate water service and fire protection to Glendale residents and
businesses. In addition, this will allow the city to maintain a positive public image by
completing pavement and concrete restorations in a timely manner while providing a
smooth and reliable surface for motorists and pedestrians.
Funding is available in the proposed Fiscal Year 2007-08 Utilities Department's
operating budget that the Council reviewed in the March and April 2007 budget
workshops.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $404,000
Account Name, Fund, Account and Line Item Number:
Water Distribution, Account No. 2400-17290-518200 $369,000
Wastewater Collection, Account No. 2420-17630-518200 $ 35,000
The recommendation was to approve the contract for utility cuts to Specialized
Surfacing in the amount of $315,000, and the contract for concrete work to C.T. Price in
the amount of $89,000 for one year, with an option for four one-year extensions, each
for a total amount not to exceed $404,000 annually, taxes included.
8. AWARD OF PARK CONSTRUCTION CONTRACT: 63RD AVENUE AND
BUTLER DRIVE
This is a request for the City Council to approve a contract with Tri-Com
Corporation for the construction of the neighborhood park located on the northwest
corner of 63rd Avenue and Butler Drive.
The construction of the neighborhood park is consistent with the Council-
approved Parks and Recreation Master Plan and the City Council Strategic Goal of
providing one community with strong neighborhoods, and a city with high-quality
services for citizens.
In November of 2004, the City entered into a sales and development agreement
with KB Home to purchase a five—acre neighborhood park site and develop off-site
improvements. Off-site improvements included KB Home completing the half street,
sidewalks, curbs, and gutters around the future park site.
The City engaged RBF Consulting to conduct two public meetings and develop a
master plan for the neighborhood park based on the input from these neighborhood
meetings. Input was gathered and developed into a park master plan that was
presented at a second public meeting. Minor changes were made to the park master
plan to represent additional public input.
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In November of 2004, the City Council approved a sales and development
agreement with KB Home to purchase a five—acre neighborhood park site and develop
off-site improvements. Off-site improvements included KB Home completing the half
street, sidewalks, curbs, and gutters around the future park site.
In April of 2005, the Council approved the professional services agreement with
RBF Consulting to conduct public meetings and develop a master plan for the
neighborhood park based on the input from the public meetings.
Once the park is developed, it will meet the service needs for this area
prescribed by the 2002 Parks and Recreation Master Plan. The park will provide
neighborhood recreation amenities currently not available in this service area.
Public input gathered for the 2002 Parks and Recreation Master Plan identified
accessible neighborhood parks as a top priority. This input was generated through
public meetings and a citywide survey.
RBF Consulting conducted two public meetings and developed a master plan for
the neighborhood park based on the input from the public meetings. Public input
represented in the master plan and included in the construction scope items consist of
open turf area, age-appropriate playgrounds, picnic areas with natural shade (trees and
shrubs), basketball court, and a looped pathway system. Other features incorporated in
the master plan include the main entrance into a plaza area, access to the park from
63rd Avenue and Butler Drive, and landscape along residential area.
Funding for this project is included in the Fiscal Year 2006-2007 Capital
Improvement Plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $787,512.29
Account Name, Fund, Account and Line Item Number:
63rd - Butler Park Development (Z2), Account No. 1560-73401-550800
The recommendation was to award a construction contract to Tri-Com
Corporation for the construction of the neighborhood park at 63rd Avenue and Butler
Drive in the amount not to exceed $787,512.29.
CONSENT RESOLUTIONS
9. NOTICE OF SPECIAL ELECTION SEPTEMBER 11, 2007
This is a request for the City Council to adopt a resolution to inform voters about
important information regarding the Special Election to be held September 11, 2007, as
well as establishing polling place hours and locations pursuant to A.R.S. Sec. 16-228.
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Municipal elections promote increased citizen involvement in all aspects of
municipal government.
On May 8, 2007, the Council passed Resolution 4053, New Series, calling a
Special Election for Tuesday, September 11 , 2007.
The recommendation was to waive reading beyond the title and adopt a
resolution providing notice of the Special Election for September 11, 2007.
Resolution No. 4062 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, PROVIDING NOTICE OF THE SPECIAL ELECTION
PURSUANT TO A.R.S. SEC. 16-228 BY SETTING THE DATE OF THE ELECTION
(SEPTEMBER 11, 2007), ESTABLISHING THE LOCATIONS OF POLLING PLACES
AND VOTING DISTRICTS, SETTING THE HOURS THAT SUCH POLLS WILL BE
OPEN; AND CONTRACTING FOR ELECTION OFFICIALS AND FIXING THEIR
COMPENSATION; AND DIRECTING THAT THE CITY CLERK PUBLISH THIS
NOTICE OF ELECTION IN ACCORDANCE WITH A.R.S. SEC. 16-228.
10. INDUSTRIAL COMMISSION OF ARIZONA WORKERS' COMPENSATION
EXEMPTION
This is a request for the City Council to adopt a resolution stating that the city
provides sufficient funding to cover liabilities for workers' compensation claims.
Adopting a resolution in lieu of posting security will reduce workers' compensation trust
fund expenses.
Maintaining sufficient funding to cover actuarial liabilities provides financial
stability to meet current and future workers' compensation claim obligations.
The Industrial Commission of Arizona requires self-insured employers to
annually post financial security for claim liabilities. The Industrial Commission revised
rules in March of 2005 to exempt public entities from posting financial security, provided
a certified statement signed by the governing body is provided annually to the Industrial
Commission prior to July 1st each year. The certified statement must state that funds
are sufficient to pay liabilities for workers' compensation claims.
The City Council adopted a similar resolution in June of 2006.
By adopting the resolution, the city avoids providing a letter of credit to the
Industrial Commission. The annual cost for a letter of credit would exceed $15,000.
The recommendation was to waive reading beyond the title and adopt a
resolution stating that the city provides sufficient funding to cover liabilities for workers'
compensation claims, and should funding become insufficient, the city will notify the
Industrial Commission of Arizona and provide proof of appropriate security.
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Resolution No. 4063 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, REQUESTING EXEMPTION FROM THE REQUIREMENT BY
THE INDUSTRIAL COMMISSION OF ARIZONA TO POST SECURITY FOR THE CITY
OF GLENDALE'S SELF-INSURED WORKERS COMPENSATION CLAIMS.
11 . ROADWAY AND UTILITY EASEMENT AGREEMENT WITH THE BUREAU OF
RECLAMATION
This is a request for the City Council to approve a Contract and Grant of
Roadway and Utility Easement with the Bureau of Reclamation (BOR) for a portion of
the north side of Thunderbird Road, west of Thunderbird Paseo Park, adjacent to their
office located at 6150 West Thunderbird Road.
On December 30, 2004, the Bureau of Reclamation acquired a small parcel of
land from the city for ingress/egress to its adjacent property where they were going to
construct a new office facility. The parcel continues to be used for roadway right-of-way
and utility with the larger parcel. The Bureau of Reclamation acknowledges the city's
public use of the property by its Contract and Grant of Roadway and Utility Easement.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to execute a Contract and Grant of Roadway
and Utility Easement with the U. S. Bureau of Reclamation for a portion of the north
side of Thunderbird Road, west of Thunderbird Paseo Park.
Resolution No. 4064 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A
CONTRACT AND GRANT OF ROADWAY AND UTILITY EASEMENT WITH THE U.S.
BUREAU OF RECLAMATION FOR A PORTION OF THE NORTH SIDE OF
THUNDERBIRD ROAD, WEST OF THUNDERBIRD PASEO PARK IN THE CITY OF
GLENDALE.
12. ARIZONA ATTORNEY GENERAL'S OFFICE VICTIM'S RIGHTS PROGRAM
GRANT
This is a request for the City Council to accept a grant offer in the amount of
$75,900 from the State of Arizona Office of the Attorney General to continue victim's
rights programs.
This grant will provide funds to the Police Department to continue victim's rights
support. This is the fourteenth consecutive year of this program.
Funding from this grant will be used to offset costs associated with the
performance of duties that are mandated under victims' rights laws. Services provided
through this grant will include direct victims' assistance by caseworkers working in
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cooperation with the Glendale City Court and the Prosecutor's Office, and the
publication and distribution of victims' rights brochures, informational materials, and the
maintenance of technology necessary for the timely notification of victims regarding the
status of their cases and the status of arrested suspects moving through the city's
criminal justice system.
There is no financial match required for this funding. This is one-time funding by
the State of Arizona Office of the Attorney General. A specific account will be
established in Fund 1840, the city's grant fund, once the grant agreement is formally
executed. The funds provide the salary and benefits for a current full-time employee,
Victim Information Notification Everyday (VINE) program and operating expenses.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X I X $75,900
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to accept the grant funds in the amount of
$75,900 from the State of Arizona Office of the Attorney General.
Resolution No. 4065 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ACCEPTING THE GRANT OFFER AND AUTHORIZING THE
SUBMISSION AND EXECUTION OF ANY AND ALL NECESSARY DOCUMENTS TO
THE ARIZONA OFFICE OF THE ATTORNEY GENERAL FOR PARTIAL
REIMBURSEMENT OF THE COSTS OF IMPLEMENTING AND MAINTAINING THE
MANDATED VICTIMS' RIGHTS PROGRAM.
13. RESOLUTION PROMULGATING THE REVISED EMERGENCY OPERATIONS
PLAN
This is a request for the City Council to adopt a resolution promulgating the 2007
revision of the Emergency Operations Plan (EOP).
Adoption of the City of Glendale Emergency Operations Plan addresses the
Council Strategic Goal of "One Community Focused on Public Safety for Citizens and
Visitors". This is achieved by providing direction to city departments and volunteer
agencies in responding to emergencies or disasters and delineation of emergency
response procedures, responsibilities, and lines of authority.
Arizona Revised Statute Title 26, Chapter 2, Paragraph 26-308 and Glendale
Municipal Code Chapter 14, Section 14-5 authorize the development of an Emergency
Operations Plan. The city's EOP corresponds with the Emergency Support Functions
in the National Response Plan, State of Arizona Emergency Operations Plan, and the
Maricopa County Emergency Operations Plan. The city's EOP is also in accordance
with the City of Glendale Resolution No. 3878, which adopted the National Incident
Management System as the city's approach to incident management. The City of
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Glendale EOP establishes a framework through which the city intends to prepare,
respond, and recover from emergencies or local emergencies that affect the health,
safety, and welfare of its citizens.
In January of 2007, the Mayor and Council were provided copies of the Final
Draft Emergency Operations Plan for review and comment.
In November of 2006, an overview of the Final Draft Emergency Operations Plan
was presented to the City Leadership Team for review and comment.
In July of 2006, State and County Stakeholder Agencies, and the City Attorney's
Office were provided copies of the Revised Initial Draft Emergency Operations Plan for
review and comment.
On January 20, 2006, City Departments were provided copies of the Initial Draft
Emergency Operations Plan for review and comment.
On July 26, 2005, the Council adopted a resolution supporting the National
Incident Management System (NIMS) as the standard for the incident (emergency)
management structure within the city.
On November 9, 1999, the Council approved a resolution adopting a revised
Emergency Operations Plan.
On October 11, 1988, the Council adopted, through resolution, an Emergency
Response Plan.
This plan provides guidance to city departments and supporting agencies. It
directs city departments to prepare for and execute assigned emergency tasks included
in the plan to reduce the impact on the population, minimize property damage, as well
as recover and reconstitute the city and its communities in the event of an emergency
or disaster. It is applicable to all elements of the city government and the private sector
engaged in, or acting in support of emergency operations.
The recommendation was to waive reading beyond the title and adopt a
resolution promulgating the 2007 revision of the Emergency Operations Plan (EOP).
Resolution No. 4066 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING THE CITY OF GLENDALE EMERGENCY
OPERATIONS PLAN; AND AUTHORIZING THE MAYOR TO EXECUTE A LETTER
OF PROMULGATION.
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14. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR THE
CDBG SPECIAL TRANSPORTATION SERVICES PROGRAM
This is a request for City Council authorization to enter into an intergovernmental
agreement (IGA) with Maricopa County Human Services Department for Fiscal Year
2007-08, to provide elderly and disabled Glendale citizens with transportation services
for medical and social service appointments outside the city limits of Glendale.
Community Development Block Grant (CDBG) funds will be utilized for this activity.
Council identified programs that benefit Glendale seniors and youth as one
priority to be addressed through CDBG funding. This program will help elderly and
disabled Glendale residents by providing transportation outside Glendale city limits to
get to needed medical care or attend social service activities. This agreement will
provide 1,905 one-way trips.
Since 1997, Glendale has partnered with the Maricopa County Human Services
Department for the Special Transportation Services (STS) Program to provide trips to
eligible Glendale low-income elderly and disabled for appointments outside Glendale
city limits. The program is used for medical and dialysis appointments, adult day care,
social services, and other related services. Door-to-door service will be provided and all
qualified Glendale residents are eligible for this service. The STS Program will continue
to work closely with Glendale Dial-a-Ride in providing the most efficient transportation
service for Glendale residents.
The Community Development Advisory Committee (CDAC) presented their
funding recommendations to the Council by memo dated February 21, 2007. After the
30-day public comment period and public hearing, the Council adopted the CDAC's
funding recommendations for Fiscal Year 2007-08 at the March 27, 2007 regular
meeting.
This service has provided transportation to Glendale citizens since 1997. This
program addresses transportation barriers for seniors, disabled, and economically
disadvantaged individuals.
The Council approved funding for this project during the adoption of the Fiscal
Year 2007-08 CDBG Annual Action Plan. These funds will be utilized for the
operational costs of the program, including fuel and vehicle maintenance.
Grants ! Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $30,978
Account Name, Fund, Account and Line item Number:
Maricopa County STS Program, Account No. 1320-31036-518200
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The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to enter into an intergovernmental agreement
with the Maricopa County Human Services Department for the Special Transportation
Services Program.
Resolution No. 4067 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A
SUBRECIPIENT CONTRACT WITH MARICOPA COUNTY HUMAN SERVICES
DEPARTMENT FOR A SPECIAL TRANSPORTATION SERVICES PROGRAM.
15. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY TO
PROVIDE SPECIAL TRANSPORTATION SERVICES-GO! TRANSPORTATION
PROGRAM
This is a request for the City Council to approve an intergovernmental agreement
with Maricopa County Special Transportation Services (STS) to provide transit services
to the citizens of Glendale.
One of the Council's goals is to provide high-quality services for citizens.
Improving and providing transportation options within the city will assist in achieving this
goal.
This agreement with Maricopa County will provide up to 2,152 trips for special
transportation services to Glendale residents traveling outside of city limits. This
agreement will supplement the intergovernmental agreement between Maricopa County
and the City of Glendale Community Partnerships Department by adding more trips for
a highly-utilized service. Without this agreement the STS transit services provided by
Community Partnerships will not be enough to fund the entire fiscal year.
Maricopa County STS provides an affordable transit option to elderly, low-
income and disabled citizens in Glendale needing transportation to destinations outside
the city for social, medical or employment purposes. The service reduces the need for
passengers to transfer from one city service to another at city boundaries.
Funds are available in the proposed Fiscal Year 2007-08 GO! Transportation
program's operating budget that council reviewed in the March and April 2007 budget
workshops.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $34,992
Account Name, Fund, Account and Line Item Number:
Fixed Route, Account No. 1660-16540-518200
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The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to sign any and all documentation entering into
an intergovernmental agreement with Maricopa County Special Transportation Services
for the provision of transit services in an amount not to exceed $34,992.
Resolution No. 4068 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY HUMAN
SERVICES DEPARTMENT FOR A SPECIAL TRANSPORTATION SERVICES
PROGRAM.
16. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR
FEDERAL TRANSIT ADMINISTRATION GRANT FUNDS
This is a request for the City Council to authorize the City Manager to enter into
an intergovernmental agreement (IGA) with the City of Phoenix for acceptance of
Federal Transportation Authority (FTA) funds for transit purposes in the amount of
$594,160. Regional share-matching funds total $96,000, and the city's required match
contribution is $52,540. The IGA will allow the City of Phoenix to reimburse the City of
Glendale for transit vehicle maintenance expenses, purchase of replacement vehicles,
and a computer upgrade for the dispatch system. The purchases will be made under
the Federal Transit Administration (FTA) Grant AZ-90-X080.
One of the Council's goals is to provide high-quality services for citizens.
Improving and providing transportation options within the city will assist in achieving this
goal.
The City of Phoenix has been designated as the regional recipient of FTA grants,
and distributes the funds to cities in the metropolitan area. Past FTA grants have
provided funds for transit improvements, including buses and shelters. In addition, this
is the first year regional funds from Proposition 400 are available to be used as match
funds for revenue vehicle purchases (i.e., buses).
This grant will provide replacement buses for aging Dial-A-Ride and GUS
vehicles, and upgrades to the transit dispatch system, which will continue service
reliability and quality.
Expenditures for replacement buses, computer dispatch upgrades, and vehicle
maintenance total $742,700. Federal funds will reimburse the city for $594,160. The
required local match comes from two sources: Proposition 400 contributions cover
$96,000, and the city's matching contribution is $52,540.
Funding for the city's required match contribution of $52,540 is available in the
Fiscal Year 2006-07 GO! Transportation Program's operating and capital budgets.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $52,540
Account Name, Fund, Account and Line Item Number:
Dial-A-Ride, Account No. 1660-16530-532400 ($27,740)
Transit Su wit Capital, Account No. 2210-65014-551400 ($24,800)
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to enter into an intergovernmental agreement
with the City of Phoenix for Federal Transit Administration Grant Funds under the FTA
Grant AZ-90-X080.
Resolution No. 4069 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT (GRANT PASS-THROUGH AGREEMENT)
WITH THE CITY OF PHOENIX FOR GRANT NO. AZ-90-X080 RELATING TO
TRANSIT SERVICES.
17. MARICOPA ASSOCIATION OF GOVERNMENTS' 2007 AIR QUALITY PLAN
FOR PARTICULATE MATTER: GLENDALE COMMITMENTS
This is a request for the City Council to adopt a resolution that contains
Glendale's commitment to implement air quality control measures for particulate matter
(PM-10). The resolution will be included in the regional Maricopa Association of
Governments' (MAG) 2007 Five Percent Plan for airborne dust, soot, and other
particulate matter. The regional air quality plan will be submitted to the U.S.
Environmental Protection Agency.
The development and implementation of an air quality plan addresses the
Council's goal of having a city with high-quality services for citizens. The development
and implementation of a new air quality plan will help to make the air cleaner for all
people in our community.
The Phoenix metropolitan area continues to violate the federal PM-10 standard.
PM-10 includes dust, soot, and other particulate matter, 10 microns in diameter or less.
The U.S. Environmental Protection Agency (EPA) requires that the Phoenix area
prepare and submit a new air quality plan by December 31, 2007.
The Phoenix area must reduce PM-10 emission by 5 percent a year until we can
meet the standard. Failure to submit an acceptable plan or failure to meet the air
quality standard could result in federal sanctions. These sanctions include the
withholding of over a billion dollars in federal highway funds and the imposition of a
federal air quality plan prepared by the EPA.
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MAG is responsible for the coordination and development of the regional air
quality plan. The MAG cities and towns, Maricopa County, and the State of Arizona are
responsible for implementing the commitments in the plan. MAG has recommended
that the Phoenix area adopt over 50 measures. The MAG measures were selected
after considering cost, effectiveness, and feasibility.
Nine of the measures suggested by MAG require city commitments to
implement. Once the city commits to implement a measure, it must continue to
implement the measure even after the region is in compliance with the air quality
standard.
If the city decides not to implement a measure, it needs to justify why the
measure is not feasible. The justifications may be subject to a legal challenge. The
city's commitments must be adopted through a Council resolution. MAG has requested
that the resolutions committing to adopt and implement PM-10 control measures be
submitted by June 15, 2007.
The state legislature is also in the process of enacting state laws requiring
Maricopa County and the cities to implement specific ordinances for measures that may
or may not have been recommended by MAG. Since the city is required to adopt and
submit its resolution prior to the finalization of the measures by MAG and the
Legislature, the city's resolution may not contain all the measures the city will be
implementing.
Over the years, Glendale, in coordination with MAG has prepared and submitted
several air quality plans to the EPA.
Air quality is a public health concern for all communities. The people most
affected by air quality conditions are children, the elderly, and those with respiratory and
cardiovascular conditions. The public expects to breathe clean air.
MAG utilized its Air Quality Technical Committee to develop the suggested list of
PM-10 control measures. Glendale's representative on the Committee was Doug
Kukino, Environmental Resources Director. The Committee meetings were open to the
public. In addition, MAG is required to hold a public review and hearing on the regional
plan. The public hearing is scheduled for October of 2007.
The adoption and implementation of certain particulate emission control
measures may require additional ongoing resources that are currently unbudgeted.
Staff currently anticipates the need for additional resources to enforce stricter dust
control on unpaved parking lots, off-road vehicle use, and vehicles on vacant land. The
city will also incur additional cost to more aggressively deal with unpaved shoulders.
The amount and timing on the need for the resources will depend on the specific
provisions and implementation timeframes set forth in state law, which have not yet
been adopted. Under the current draft state air quality bill, the city would begin the
20
implementation of the current unbudgeted particulate control measures in Fiscal Year
2008-09. More information on costs will be presented to the Council when the state air
quality legislation is adopted and the amended City ordinances are brought forward for
adoption.
The recommendation was to waive reading beyond title and adopt a resolution
containing Glendale's commitment to implement air quality control measures for
particulate matter.
Resolution No. 4070 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, IMPLEMENTING MEASURES IN THE MAG 2007 FIVE
PERCENT PLAN FOR PM-10 FOR THE MARICOPA COUNTY NONATTAINMENT
AREA.
18. ACQUISITION OF RIGHT-OF-WAY FOR THE GLENDALE ONBOARD
TRANSPORTATION PROGRAM
This is a request for the City Council to authorize the purchase of property near
43rd and Northern Avenues to complete intersection improvements at a cost of $21,774.
One of the Council's goals is "A City With High-Quality Services for Citizens".
Improving and providing transportation options within the city will assist in achieving this
goal.
Intersection improvement projects have been previously identified in the GO
Program as approved by voters in 2001. The city needs to acquire the following
property to complete improvements at the intersection of 43id and Northern Avenues.
This property is needed for a utility easement. Improvements at this intersection
include right-turn lanes, raised median, and a bus pullout.
Southeast Corner of Northern Avenue and 44th Drive
T & D Northern Venture, L.L.C, owners of property located
at the southeast corner of Northern Avenue and 44`h Drive,
will sell approximately 7,258 square feet of property for
$21,774.
This project was included in the Capital Improvement Program budget process
and funding is available from the half-cent transportation sales tax program.
On November 14, 2006, the Council approved the construction contract with
Achen-Gardner Engineering, L.L.C. for Phase II street and intersection improvements
on 43`d and 51st Avenues.
21
Intersection improvements along 43`d Avenue will improve public safety and
traffic flow.
The GO Program provides multiple opportunities for public input. An annual
report was sent to all Glendale households, a transportation fair was held on April 22,
2007, and a community meeting for the annual report was held on May 2, 2007.
Intersection projects along 43rd Avenue were presented for citizen review at a
public meeting held on February 15, 2007.
Funds for right-of-way acquisition and improvements are available in the Fiscal
Year 2006-07 GO! transportation program's capital budget.
Grants Capital Expense One-Time Cost Bud'eted Unbud.eted Total
X X $21,774
Account Name, Fund, Account and Line Item Number
43rd Ave BethanLHome to Peoria, Account No. 2210-65050-550400
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the city manager to execute all documents necessary to purchase
the property for the Glendale Onboard Transportation Program in an amount not to
exceed $21,774.
Resolution No. 4071 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF
PROPERTY LOCATED AT THE SOUTHEAST CORNER OF NORTHERN AVENUE
AND 44TH DRIVE AS RIGHT-OF-WAY FOR INTERSECTION IMPROVEMENTS FOR
THE GLENDALE ONBOARD TRANSPORTATION PROGRAM; AND DIRECTING THE
EXECUTION OF ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID
PURCHASE.
19. AUTHORIZATION TO SELL GENERAL OBLIGATION BONDS
This is a request for the City Council to adopt a resolution ordering the sale by
competitive bid of general obligation bonds in an amount not to exceed $61 million.
The bond proceeds will fund various projects included in the city's Capital Improvement
Plan (CIP).
Voters of Glendale previously authorized the issuance of bonds for various
capital improvements in the city including public safety, flood control projects, street
improvements, and government facilities.
The bonds will be secured by the City of Glendale and are payable from property
taxes levied on all taxable property within the city.
22
Contingent upon the Council's approval, staff will proceed with the publication of
the resolution authorizing the sale of the bonds. Staff will also prepare and publish an
"Official Statement" for the bonds. The statement will be sent out to potential
underwriting firms who are interested in buying the city's bonds. In addition, staff will
present the rating agencies with information about the financial strengths of the city and
staff will work in conjunction with the city's financial advisor and bond counsel to
monitor the changes in the marketplace and legal disclosure issues that may arise.
It is currently anticipated that underwriting bids will be received on June 26,
2007. Once the proposals are received from the underwriting firms, staff and the city's
financial advisor will evaluate and verify the bids received to assure their accuracy and
benefit to the city. These bids will then be brought to the Council for review. The
Council can accept the lowest, most responsive bid by adopting the bond ordinance,
which is currently scheduled for consideration at the June 26, 2007 meeting.
Budgeted CIP projects that will be funded by this transaction include the multi-
use training facility for fire and police personnel, relocation of Fire Station 151, the
storm drain from 67th and Peoria Avenues to the Arizona Canal Diversion Channel, the
storm drain on Northern Avenue from 45th to 63rd Avenues, street beautification, and
city-wide roofing upgrade of city-owned facilities.
The bonds will be paid from the city's secondary property tax rate. There will be
no increase in the city's total property tax rate as a result of the issuance of the
proposed general obligation bonds.
The recommendation was to waive reading beyond title and adopt a resolution
ordering the sale by competitive bids of not to exceed $61,000,000 of general obligation
bonds.
Resolution No. 4072 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ORDERING THE SALE OF NOT TO EXCEED $61,000,000
PRINCIPAL AMOUNT OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION
BONDS, SERIES 2007; AUTHORIZING CERTAIN OTHER DOCUMENTS AND THE
TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ORDER OF
SALE; AND DECLARING AN EMERGENCY.
It was moved by Lieberman, and seconded by Clark, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 19, including the
approval and adoption of Resolution No. 4062 New Series, Resolution No. 4063
New Series, Resolution No. 4064 New Series, Resolution No. 4065 New Series,
Resolution No. 4066 New Series, Resolution No. 4067 New Series, Resolution No.
4068 New Series, Resolution No. 4069 New Series, Resolution No. 4070 New
Series, Resolution No. 4071 New Series, and Resolution No. 4072 New Series;
and to forward Liquor License Application No. 3-1119 for Tandoori Times 2 Indian
23
Bistro and Liquor License Application No. 3-1122 for Luna Pizza to the State of
Arizona Department of Liquor Licenses and Control, with the recommendation for
approval. The motion carried unanimously.
ORDINANCES
20. WATER AND SEWER REVENUE OBLIGATIONS
Mr. Ray Shuey, Chief Financial Officer, presented this item.
This is a request for the City Council to approve an ordinance authorizing the
sale of up to $44,500,000 of water and sewer revenue obligations. An emergency
clause is needed so that the ordinance will become effective immediately to address
interest rate fluctuations in financial markets. The proposed June 14, 2007 sale funds
projects approved in the Fiscal Year (FY) 2006-07 capital improvement plan (CIP).
Financing proceeds will fund a variety of approved water and sewer projects, including
various improvements and extensions of the system which are contained in the City's
water and sewer Capital Improvement Plan.
Proceeds will fund budgeted FY 2006-07 CIP projects that meet goals of
providing financial stability, managing growth, preserving neighborhoods, and
enhancing the quality of life for residents.
A team from the Budget, Finance and Utilities departments met to review
available funds for projects in FY 2006-07. They consulted with the city's bond counsel,
Greenberg Traurig, LLP and financial advisor, Johnson Consulting Group, LLC along
with rate study advisor, Red Oak Consulting. The team determined that sale of water
and sewer obligations is prudent based on market conditions and projected cash flow.
The city would receive funds from the sale around June 27, 2007.
Council adopted the FY 2006-07 budget including water and sewer CIP projects
in June 2006. The adopted budget anticipated financing of projects. The proposed
sale of the 2006 obligations is consistent with the previous Council actions
In January of 2006, the Council adopted Ordinance No. 2481, which authorized
issuance of revenue obligations.
In October of 2003, the Council adopted Ordinance No. 2530, which authorized
issuance of revenue obligations.
In September of 1993, the Council adopted Ordinance No. 1784, which
amended the city's master water and sewer ordinance with respect to rate covenants
applicable to the sale of additional bonds and covenants applicable to operation of the
systems.
24
In December of 1984, the Council adopted water and sewer master Ordinance
No. 1323.
Financing proceeds will fund a variety of approved water and sewer projects,
including various improvements and extensions of the system which are contained in
the City's water and sewer Capital Improvement Plan. Examples include (a) payments
for the City's share of upgrades to and expansion of the 91st Avenue Regional
Wastewater Treatment Plant, (b) replacement and rehabilitation of water and sewer
lines throughout the system, (c) a water resource master plan and water treatment plant
design, (d) design and construction of upgrades at the Cholla Water Treatment Plant to
meet federal regulations, (e) construction of water treatment plants and associated
transmission lines, and (f) design and construction of upgrades at the wastewater
treatment plants to meet federal regulations.
The obligations will be paid from water and sewer fund pledged revenues.
Estimated revenues from customers in the current and future fiscal years are
anticipated to adequately fund repayment of the outstanding and proposed obligations.
The city continues to covenant to maintain water and sewer rates, fees and charges at
a level sufficient to pay the existing and proposed water and sewer system obligations.
The recommendation was to waive reading beyond the title and adopt an
ordinance approving the issuance and sale of water and sewer revenue obligations.
Mayor Scruggs said the proceeds of these bonds will go to a number of funds.
She asked if the list of projects given would be completed with these funds. Mr. Roger
Bailey stated that the list were projects that would be funded with the bond proceeds,
however not in totality. Mayor Scruggs voiced her concerns with a project not being
completed. Mr. Bailey stated that they would make their list again next year and add
additional revenues to complete projects. He explained that they did not know the
amount of bonds to be used for a specific project; however most of the bonds would be
used for each of the projects.
Councilmember Frate asked if they would also be used to replace aging pipes in
the system. Mr. Bailey stated that they had an extensive distribution system with over
700 miles of distribution lines varying in age from 50 years to the most recent. He
noted that they do have a water line break almost every week.
Mayor Scruggs inquired as to the time frame on the water pipe project as well as
the funding. Mr. Bailey explained that this was a 10 year program. He said this year;
they were doing 12.5 million dollars worth of work. He added that they had done a
comprehensive assessment of the distribution system and had identified certain areas
that were most critical and were working on those first.
25
Ordinance No. 2569 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE EXECUTION AND DELIVERY OF A
PURCHASE AGREEMENT, A SUPPLEMENT TO THE TRUST AGREEMENT, A
CONTINUING DISCLOSURE AGREEMENT, AND, IF REQUIRED, AN OBLIGATION
PURCHASE CONTRACT; APPROVING A PRELIMINARY OFFICIAL STATEMENT;
APPROVING THE ISSUANCE AND SALE OF NOT TO EXCEED $44,500,000
SUBORDINATE LIEN WATER AND SEWER REVENUE OBLIGATIONS, SERIES
2007, EVIDENCING A PROPORTIONATE INTEREST OF THE OWNERS THEREOF
IN THE PURCHASE AGREEMENT; DELEGATING THE DETERMINATION OF
CERTAIN PROVISIONS; AUTHORIZING THE TAKING OF ALL OTHER ACTIONS
NECESSARY TO THE CONSUMMATION OF THE TRANSACTION CONTEMPLATED
BY THIS ORDINANCE; AND DECLARING AN EMERGENCY.
It was moved by Frate, and seconded by Martinez, to approve Ordinance
No. 2569 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack,
and Scruggs. Members voting "nay": none.
21. DEDICATION OF RIGHT-OF-WAY: ESCUDA ROAD EAST OF 53RD AVENUE
Mr. Larry Broyles, P.E., City Engineer, presented this item.
This is a request for the City Council to adopt an ordinance to dedicate city-
owned property as public right-of-way for the north half of Escuda Road, approximately
301 feet east of 53rd Avenue.
The city acquired a remnant parcel from the Arizona Department of
Transportation (ADOT) on February 23, 2000, by a Special Warranty Deed. A portion
of that parcel is Escuda Road, which is an existing residential roadway that was never
formally dedicated as public right-of-way. Council action is required to formally dedicate
this portion of Escuda Road as public right-of-way
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the City Manager to sign all documents necessary for the
dedication of city-owned real property to the public for roadway purposes.
Ordinance No. 2570 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
DEDICATION OF RIGHT-OF-WAY FOR THE NORTH HALF OF ESCUDA ROAD,
EAST OF 53RD AVENUE IN THE CITY OF GLENDALE; AND ORDERING THAT A
CERTIFIED COPY OF THIS ORDINANCE BE RECORDED.
26
It was moved by Martinez, and seconded by Frate, to approve Ordinance
No. 2570 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack,
and Scruggs. Members voting "nay": none.
22. SALT RIVER PROJECT EASEMENT
Mr. Larry J. Broyles, P.E., City Engineer, presented this item.
This is a request for the City Council to adopt an ordinance granting an
underground power distribution easement in favor of Salt River Project (SRP), on the
south side of Northern Avenue just west of 43`d Avenue.
Glendale Onboard (GO) Program had begun GO-6 intersection improvements
along 43`d Avenue from Bethany Home Road to Peoria Avenue. The city requested
SRP to underground electrical service at these intersections. SRP agreed to
accommodate this request, but requested an underground power distribution easement
from the city, within city right-of-way, for the installation and protection of its facilities.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the City Manager to execute the easement in favor of Salt River
Project.
Ordinance No. 2571 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
UNDERGROUND POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER
PROJECT LOCATED ON THE SOUTH SIDE OF NORTHERN AVENUE JUST WEST
OF 43RD AVENUE; AND ORDERING THAT A CERTIFIED COPY OF THIS
ORDINANCE BE RECORDED.
It was moved by Knaack, and seconded by Frate, to approve Ordinance No.
2571 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack,
and Scruggs. Members voting "nay": none.
PUBLIC HEARING RESOLUTIONS
23. FISCAL YEAR 2007-08 PRELIMINARY BUDGET
Ms. Sherry M. Schurhammer, Management and Budget Director, presented this
item.
This is a request for the City Council to review the Fiscal Year 2007-08
preliminary budget, conduct a public hearing, and adopt a resolution formally approving
the preliminary operating, capital, debt service, and contingency appropriation budget
27
and giving notice of the date for setting the property tax levy. Council approval of the
preliminary budget will set the maximum level of expenditures for Fiscal Year 2007-08.
Adjustments and reallocation of appropriation authority can be made after adoption of
the preliminary budget, but the total amount of appropriation cannot be increased.
Once the Council approves the preliminary budget, a public notice will be
published in a newspaper of general circulation for two weeks, with the adoption of the
final budget and the required public hearing scheduled for June 26, 2006. The property
tax levy adoption and public hearing also are scheduled for June 26, 2006.
The budget incorporates the Council's strategic goals and key objectives while
ensuring the city's financial stability by presenting realistic analyses about the provision
of city services and future revenue expectations.
A series of Council budget workshops were conducted in March and April of
2007 to review the proposed Fiscal Year 2007-08 budget, as well as the General Fund
(GF) revenue projection for Fiscal Year 2007-08.
Similar to past fiscal years, the City of Glendale enters Fiscal Year 2008 in a
strong financial position. The city's budget for the coming fiscal year provides the
means to maintain essential city services that support a high quality of life for the entire
Glendale community and enhance public safety services, the Council's highest priority,
while moving forward with strategies that ensure a positive, sustainable future by
building upon the city's strong financial position.
The Fiscal Year 2007-08 budget, as reflected in the Fiscal Year 2007-08 preliminary
budget book, is balanced. The foundation is Council's vision of 'one community' and
the supporting strategic goals and key objectives, which are identified below. The
recommended budget integrates these guiding principles for Fiscal Year 2007-08 with
public safety as the highest priority.
1 . One community with strong neighborhoods,
2. One community focused on public safety for citizens and visitors,
3. One community with quality economic development,
4. One community with a vibrant city center,
5. One community with an active partnership with Luke Air Force Base,
6. A city with high-quality services for citizens, and
7. A city that is fiscally sound.
While public safety has been a high priority for the Council for several years,
staffing and equipment assessments presented by the Police and Fire chiefs in January
of 2007 demonstrated a critical need for more resources. Therefore, during the Fiscal
Year 2008 budget development process, the Council decided to refer to voters a
proposed increase to the sales tax dedicated for public safety. The election will be in
September of 2007.
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In the meantime, the Fiscal Year 2008 budget that Council adopts will be based
on budget scenario 1, as presented during the spring 2007 budget workshops. If voters
approve the proposed adjustment to the public safety sales tax in the September
election, the City Council will convene another workshop session in the fall of 2007 to
review the supplemental requests presented under budget scenario 2 during the spring
2007 budget workshops.
The fourth budget workshop occurred on April 17, 2007. These budget
discussions included total compensation and departmental base budgets, as well as the
City Council's final decisions regarding the Fiscal Year 2008 operating and capital
budgets.
The third budget workshop occurred on April 10, 2007. These budget
discussions included follow up to the questions from the April 3, 2007 budget workshop
related to the proposed adjustment to the existing public safety sales tax and the
proposed 10-year capital improvement plan and property tax rate adjustment.
The second budget workshop occurred on April 3, 2007. These budget
discussions included follow up to questions from the March 27, 2007 budget workshop,
the 10-year capital improvement program, and supplemental requests related to
stadium activities.
The first budget workshop occurred on March 27, 2007. These budget
discussions included the two budget scenarios for the General Fund (GF), the GF
supplemental requests that could be funded under the two scenarios, and the
supplemental requests for the Police and Fire Departments.
The Budget Workbook containing the city manager's recommended budget for
Fiscal Year 2007-08 was posted on the city's webpage for citizens to view beginning
Friday, March 23, 2007.
The Fiscal Year 2007-08 GF revenue projection was presented at the March 20,
2007, workshop along with the Fiscal Year 2006-07 second quarter report on GF
revenues and expenditures.
Glendale's budget is an important financial, planning and public communication
tool. It gives residents and businesses a clear and concrete view of the city's direction
for public services, operations and capital facilities and equipment. It also provides the
community with a better understanding of the city's ongoing needs for stable revenue
sources to fund public services, ongoing operations and capital facilities and
equipment.
All budget workshops were open to the public and posted publicly per state
requirements. In addition, the Budget Workbook containing the city manager's
recommended budget for Fiscal Year 2007-08 was posted on the city's webpage for
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citizens to view beginning Friday, March 23, 2007, prior to the start of the budget
workshops.
The annual budget (all funds) for the City of Glendale is divided into four major
components, which include all appropriations for the city. The total budget, including all
four components, is $942.0 million for Fiscal Year 2008. The four components and
their respective total amounts for Fiscal Year 2007-08 are as follows:
• The operating budget finances the day-to-day provision of city services and
totals $363.2 million.
• The capital improvement budget funds the construction of city facilities, such
as police/fire stations and libraries, in addition to the construction of roads,
public amenities and other infrastructure throughout the city. This year the
capital improvement budget totals $418.8 million.
• The debt service budget is used to repay money borrowed by the city,
primarily for capital improvements, and amounts to $74.4 million.
• The final component of the budget is the contingency appropriation, which is
made up of fund reserves and is available to cover emergency expenses or
revenue shortages should they arise during the fiscal year. The contingency
appropriation for this fiscal year totals $85.6 million.
This represents an increase of only 3.2% from the Fiscal Year 2007 total budget
of $913.0 million.
The recommendation was to conduct a public hearing, waive reading beyond the
title, and adopt a resolution approving the Fiscal Year 2007-08 preliminary budget and
give notice of the date for a public hearing on setting the property tax levy.
Vice Mayor Martinez asked a question in regards to the contingency
appropriation fund stating it as 85.6 million. He said that it should be 10 % of the total
budget. Ms. Schurhammer clarified it is 10% of the General Fund. She stated that the
number Vice Mayor Martinez quoted was for all funds not just the General Fund.
Mayor Scruggs called Mr. Lynch forward to answer questions.
Mayor Scruggs first acknowledged the many projects the city had accomplished
and were still working on under the direction of staff. She said she was very proud of
the city's undertakings and appreciated all the work that went into their
accomplishments.
Mayor Scruggs referenced a meeting that was held with Vice Mayor Martinez,
Councilmember Clark, Mr. Lynch and herself in attendance. The topic discussed was
municipal bond transfers. She said $23 million in fiscal year 2008 were slated to be
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used for other funds. She also needed further clarification on the largest transfer fund
in the amount on $15.7 million to the municipal property corporation debt service fund.
Mayor Scruggs also had questions on the MPC funds issued on June 1, 2006. She
said it appears they were going to pay for the entire complex through municipal property
corporation bonds, which uses the General Fund sales taxes. She asked if that was
the case.
Mr. Lynch stated that it was just a back-up funding source, however the primary
structure was to have new revenues generated by those facilities to help pay the debt
so as to not have it all be paid from the General Fund.
Mayor Scruggs said that new revenue would still go into the General Fund to pay
for multiple uses for the city, so essentially this revenue would still be diverted to pay for
the debt for those bonds. Mr. Lynch agreed. He added that that was the concept of
the transfers and that there were regulations in place which called for putting the cost of
a facility and matching it with the revenues generated by that facility.
Mayor Scruggs asked if it could possibly have been paid through bonds that
would be paid out of property tax. Mr. Lynch stated that if there was a desire to use the
general obligation bonds, some of those facilities could qualify. He noted that there
were some facilities which would not meet the criteria for the general obligation bond or
property tax funding. He went on to discuss several scenarios for the obligation fund
and property tax funding.
Mayor Scruggs commented on her concern about places such as the new
convention media center and other like ventures as new revenue for projects needed in
Glendale, not to be used to pay down debt. She asked how they would ever raise
enough revenue if funds were always being diverted. Mr. Lynch explained that it was
essentially set up this way because even though population and debt continue to rise,
revenue and cash flow also continue to grow because of the new destinations and
developments that were created which were always out-pacing the incremental amount
debt. He added that it was the reason why they used different streams of revenue for
different purposes.
Mayor Scruggs asked if a project was put into the MPC plan, would it stay in
forever. Mr. Lynch stated that they do try and pay off those obligations as quickly as
possible which essentially make the city stronger.
Mayor Scruggs asked for further clarification on the project called Zanjero. Mr.
Lynch stated that the project was the infrastructure cost to be paid over a 10 to 12 year
period. Mayor Scruggs commented that this was yet another project that would not be
generating revenues for the city because it would still be paying off debt. Mr. Lynch
stated that as with all the projects, the hopes are to pay them down quickly to be able to
use the revenues for the city.
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Mayor Scruggs voiced her concerns on how the MPC bonds funding worked.
She stated that it was possible that she did not understand how it was initially set-up
and would wager that others did not know enough about it as well. Mr. Lynch stated in
response to one of Mayor Scruggs questions, that there was no limit to the amount of
projects that could go into the MPC bonds program; however they would have
restrictions and disclosers.
Mayor Scruggs asked if there had been any analysis done that would show if at
any point in the life of these bonds, the amount of revenue would exceed the annual
bond debt to where there was actually new funds coming in, to be used for other City
needs. Mr. Lynch stated that yes, analysis had been done on some project; however
they were not at that point in regards to the conference media structure but were
working toward it.
Mayor Scruggs stated that she would like to discuss this complicated topic
further, possibly at the fall retreat. She also would like to discuss options in getting
ahead with new projects needed and not necessarily only paying on debt service. She
explained that she wanted to find ways to appropriate funds where they were truly
needed. Mayor Scruggs acknowledged and thanked Mr. Lynch for his financial abilities.
Councilmember Clark asked if there were any legal structures in place that would
allow for a project that generated sales tax and possibly attain a revenue split with 45%
going to pay the debt and the rest going into the General Fund. Mr. Lynch stated that in
his professional opinion, it was possible and would be glad to look into it. Mayor
Scruggs agreed. She asked Mr. Lynch to run the numbers for the different projects and
get back to Council. Mr. Lynch agreed.
Mayor Scruggs inquired about the $597,000 figure for stadium operations. Mr.
Lynch said it was related to some of the acquisition and infrastructure for leases and
other expenses pertaining to the stadium. She also asked about a figure of $882, 000
in transfers to the marketing and special events fund. Mr. Lynch stated that it was the
annual budget for all the events.
Councilmember Frate asked a question in regards to the public safety fund
portion. He asked if this fund would only be used for public safety and not for any other
purposes. Mr. Lynch stated that he was correct.
Mayor Scruggs thanked Mr. Lynch for his patience in answering all their
questions.
Mayor Scruggs opened the public hearing on Agenda Item No. 23. As there
were no comments, Mayor Scruggs closed the public hearing.
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Resolution No. 4073 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING THE ESTIMATES OF THE AMOUNTS REQUIRED
FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL
YEAR 2007-2008; ADOPTING A TENTATIVE BUDGET; SETTING FORTH THE
REVENUE, THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR
THE VARIOUS PURPOSES; AND GIVING NOTICE OF THE TIME FOR HEARING
TAXPAYERS FOR FIXING THE TAX LEVIES.
It was moved by Clark, and seconded by Martinez, to pass, adopt and
approve Resolution No. 4073 New Series. The motion carried unanimously.
24. PROPOSED INCREASE IN WATER AND SEWER RATES
Mr. Roger S. Bailey, P.E., Utilities Director, presented this item.
This is a request for the City Council to hold a public hearing and adopt a
resolution implementing a water and sewer rate adjustment effective with the October
2007 utility billing.
Consistent with the Council goal of providing high-quality services for citizens,
Glendale's Utilities number one priority is to provide safe drinking water and sewer
services 24 hours a day, seven days a week to all of its customers. Factors in the
proposed rate increase include the expansion, replacement, and rehabilitation of the
utilities infrastructure, construction of a new water treatment plant, security
enhancements and continuing to meet federal and state regulations.
One of Glendale's top priorities is to provide safe drinking water 24 hours a day,
seven days a week to its utilities customers. In order to provide quality water and sewer
services, and remain in compliance with Federal and State regulatory requirements,
there are a series of improvements that need to be completed. These include:
construction of the Oasis Water campus, renovation of water and wastewater treatment
plants, rehabilitation of the water distribution and sewer collection systems and security
enhancements to critical facilities. The recommended rate adjustments are necessary
to provide the financial resources to complete required system improvements, operate
and maintain the system to remain in compliance with Federal regulations, and ensure
that the Water and Sewer Enterprise Funds maintain adequate operational cash
reserves.
In 2006, the Utilities Department contracted with Red Oak Consulting to update
the water and sewer rate report. This update addresses the financial requirements of
the Utilities Enterprise Fund. As part of this evaluation, Red Oak Consulting reviewed
and evaluated revenues and revenue requirements of the department.
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The results of this updated analysis were presented at the April 3, 2007 Council
Workshop. The Council directed staff to begin the process to raise water and sewer
rates as presented, effective with the October 2007 billing.
On November 14, 2006, the Council authorized Red Oak Consulting to conduct
an independent assessment of the existing rates, fees, revenue generation and full cost
recovery for Fiscal Year 2006-07 and provide recommendations to Council to ensure
the Utilities Department continues to remain fiscally sound into the future.
On April 24, 2007, the Council adopted a notice of intention to increase water
and sewer rates and set the public hearing for June 12, 2007.
The proposed water and sewer rate adjustments will help to ensure that the city
has the financial resources to continue to provide the highest quality water and sewer
services to Glendale citizens and remain in compliance with federal and state
regulations.
The recommendation was to conduct a public hearing, waive reading beyond the
title and adopt a resolution implementing water rate and sewer rate adjustments
effective with the October 2007 utility billing.
Councilmember Clark stated that it was always very difficult to raise any type of
taxes and the Council was always against it. She explained that there were several
things that were driving these increases, starting with the 13 year drought in Arizona.
She said that the increase would help pay for additional well water projects needed in
the City. She noted that the needs are only going to increase and they need to prepare
for the future.
Mayor Scruggs opened the public hearing on Agenda Item No. 24. As there
were no comments, Mayor Scruggs closed the public hearing.
Resolution No. 4074 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ESTABLISHING WATER RATES PURSUANT TO GLENDALE
CITY CODE SEC. 33-77; ESTABLISHING SEWER SERVICE USER CHARGES
PURSUANT TO GLENDALE CITY CODE SEC. 33-174; AND SETTING FORTH
EFFECTIVE DATES.
It was moved by Goulet, and seconded by Clark, to pass, adopt and
approve Resolution No. 4074 New Series. The motion carried unanimously.
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REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Martinez, and seconded by Frate, to hold a City Council
Workshop at 1:30 p.m. on Tuesday, June 19, 2007 in Room B-3 of the City Council
Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03.
The motion carried unanimously.
CITIZEN COMMENTS
Mr. Ian Wang, a Phoenix resident, stated that he would like to suggest naming
the Regional Park, Library, and Pool on 83rd Avenue and Bethany Home after Jordin
Sparks. Mayor Scruggs thanked Mr. Wang for his suggestion.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Clark discussed the mega events committee meeting coming to
Yucca District this Thursday evening at 7:00pm at City Hall. She said they would be
reviewing the many outcomes of the events and reviewing the system to help improve
it. She discussed articles from other cities the sited Glendale as a site for premiere city
events. The articles also sited how well Glendale fairs with mega events while still
being able to operate a smooth running city.
Councilmember Lieberman discussed the many changes that the City of
Glendale has gone through in financial growth.
Councilmember Frate discussed water conservation and how Glendale citizens
can become better informed to conserve water. He also discussed issues regarding the
draining of pool water and the correct way to drain it. He reiterated his stand on people
to always watch children around water, especially now when it so hot.
Councilmember Knaack commented on the water increases. She stated that not
everyone would see a water increase. She noted that low water users could possibly
see a decrease.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:30 p.m.
zit
Pamela anna - City Clerk
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