HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/24/2007 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, APRIL 24, 2007, AT 7:00 P.M.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Manuel D. Martinez, and the following Councilmembers present: Joyce V. Clark, Steven
E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman
Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City
Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the four resolutions and one
ordinance to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE APRIL 10, 2007 CITY COUNCIL MEETING
It was moved by Goulet, and seconded by Clark, to dispense with the
reading of the minutes of the April 10, 2007 regular City Council meeting, as each
member of the Council had been provided copies in advance, and approve them
as written. The motion carried unanimously.
BOARDS AND COMMISSIONS
BOARDS AND COMMISSIONS
This is a request for the City Council to approve the recommended appointments
to the following Boards and Commissions that have a vacancy or expired term and for
the Mayor to administer the Oath of Office to those appointees in attendance.
Effective Expiration
Ad-Hoc Event Advisory Committee
Victor Mendez Barrel Appointment 4/24/2007 2/28/2008
Board of Adjustment
Hugh Leonardo Cholla Re-appointment 6/30/2007 6/30/2009
Sandy Burrell — Chair Cactus Appointment 6/30/2007 6/30/2008
Rodney Passmore — Vice Chair Ocotillo Appointment 6/30/2007 6/30/2008
Rodney Passmore Ocotillo Re-appointment 6/30/2007 6/30/2009
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Citizens Advisory Commission on Neighborhoods
Marianne Del Debbio Ocotillo Re-appointment 6/30/2007 6/30/2009
Richard Schwartz Yucca Appointment 6/30/2007 6/30/2009
Lynda Vescio Mayoral Re-appointment 6/20/2007 6/20/2009
Mike Nave — Chair Cholla Re-appointment 6/30/2007 6/30/2008
DeLoy Salazar — Vice Chair Cholla Appointment 6/26/2007 6/26/2008
Citizens Bicycle Advisory Committee
Fred Coury Barrel Appointment 4/24/2007 1/16/2009
Norman Crowell Mayoral Appointment 4/24/2007 1/14/2008
Community Development Advisory Committee
Barbara Garland — Chair Yucca Re-appointment 4/26/2007 4/27/2008
Yolanda Hernandez CAP Appointment 4/24/2007 7/1/2009
Library Advisory Board
Brian Bates Sahuaro Re-appointment 6/28/2007 6/28/2009
Cherie Hudson Yucca Appointment 4/24/2007 4/13/2009
Parks & Recreation Advisory Commission
John Fries Yucca Appointment 4/24/2007 4/9/2009
The recommendation was to make appointments to the Boards and
Commissions and administer the Oaths of Office.
It was moved by Martinez, and seconded by Lieberman, to appoint Victor
Mendez to the Ad-Hoc Event Advisory Committee; Hugh Leonardo, Sandy Burrell
and Rodney Passmore to the Board of Adjustment; Marianne Del Debbio, Richard
Schwartz, Lynda Vescio, Mike Nave and DeLoy Salazarto the Citizens Advisory
Commission on Neighborhoods; Fred Coury and Norman Crowell to the Citizens
Bicycle Advisory Committee; Barbara Garland and Yolanda Hernandez to the
Community Development Advisory Committee; Brian Bates and Cherie Hudson to
the Library Advisory Board; and John Fries to the Parks & Recreation Advisory
Commission, for the terms listed above. The motion carried unanimously.
Mayor Scruggs called the appointees who were present forward. She was joined
at the podium by Hugh Leonardo, Sandy Burrell, Lynda Vescio, Mike Nave, DeLoy
Salazar, Richard Schwartz, Norman Crowell, Barbara Garland, Yolanda Hernandez,
Cherie Hudson and John Fries. The oath was administered.
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PROCLAMATIONS AND AWARDS
PROCLAMATION IN RECOGNITION OF NATIONAL CRIME VICTIMS' RIGHTS
WEEK, APRIL 22 — 28, 2007
This is a request for the City Council to proclaim April 22 through April 28, 2007
as National Crime Victims' Rights Week. This proclamation would allow Glendale to
recognize crime victims' suffering, struggles and loss, as well as to recognize and honor
services that aid these citizens in trying times.
This proclamation would address the Council's goals to be one community
focused on public safety for citizens and visitors and a city with high-quality services for
citizens.
President Ronald Reagan proclaimed the first "National Crime Victims' Rights
Week" in April of 1981. Every year since that date, the growing family of victim services
programs and agencies throughout the United States have utilized this week to bring
focus to the scope of crime victimization, to honor crime victims and to recognize victim
services programs.
Glendale has long been a leader in innovative and aggressive services for crime
victims, with services having been founded in 1975 and having received national
recognition on several occasions. Residents of Glendale are recipients of crisis
intervention services, victim advocacy, counseling, and referral by staff and volunteers
from both the Police and Fire Departments.
For more than 30 years, victims of crime in Glendale have received prompt, high-
quality, innovative services. This proclamation recognizes the services available to any
person victimized in Glendale and lets them know that, if they are ever victimized, they
will be treated with the dignity and respect they deserve.
This proclamation is part of a nationwide recognition of Crime Victims' Rights. It
will recognize and support Glendale's participation in this effort.
The recommendation was to present a proclamation recognizing the week of
April 22 through 28, 2007 as National Crime Victims' Rights Week. Julie Raymond and
Sharon Ketelboeter, Police Victim Assistance volunteers, along with Pete Adams and
John Edmonson, Fire Crisis Response volunteers will be present to accept the
proclamation.
Mayor Scruggs presented a proclamation recognizing the week of April 22
through 28, 2007 as National Crime Victims' Rights Week to Julie Raymond and
Sharon Ketelboeter, Police Victim Assistance volunteers, along with Pete Adams
and John Edmonson, Fire Crisis Response volunteers.
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Mr. Pete Adams stated that as a member of an all-volunteer contingent of the fire
department, the crises responses units are the first responders that go in and stabilize
the situation. He said that they are dispatched along with fire apparatus through the
Phoenix alarm system. They render assistance immediately to bring help to the
situation and provide whatever assistance is necessary. Ms. Julie Raymond stated that
she was in charge of the reports having to do with crimes against victims and also with
follow-up with the victims. Mayor Scruggs thanked them both for their dedication to
their important work in the community.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 3 and Ms.
Pamela Hanna, City Clerk, read consent agenda resolution item numbers 4 through 7
by number and title.
1 . LIQUOR LICENSE NO. 3-1113 CYPRESS LOUNGE
This is a request for the City Council to approve a person-to-person transfer of
this Series 6 (Bar — All Liquor) license for Cypress Lounge, located at 5944 West
Bethany Home Road. The Arizona State application (number 06070167) was
submitted by Jesus Herrera Cardenas.
The 60-day deadline for processing this application is May 3, 2007. The location
of the establishment will be 5944 West Bethany Home Road and is within the Ocotillo
District, zoned C-2 (general commercial). This establishment is over 300 feet from any
school or church. Cypress Lounge has operated at this location from June 2003 to
present and held a Series 6 liquor license for the duration. This is a person-to-person
transfer of this Series 6 liquor license from an individual to a limited liability company.
This business is operating with an interim permit. The population density is 11,272
people per square mile. The approval of this license will not increase the total number
of liquor licenses in this area. The number of liquor licenses within a one-mile radius is
40, as listed below:
Series Type Quantity
4 Wholesaler 1
6 Bar - All Liquor 7
7 Bar - Beer & Wine 4
9 Liquor Store - All Liquor 7
10 Liquor Store - Beer & Wine 13
12 Restaurant - All Liquor 5
14 Private Club 3
Total 40
No previous action has occurred.
No protests were received during the 20-day posting period.
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The Glendale Planning and Police Departments, as well as the Maricopa County
Health Department, have reviewed the application and determined that it meets all
technical requirements. Therefore, it is staff's recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
2. SPECIAL EVENT LIQUOR LICENSE FOR QUALITY OF LIFE COMMUNITY
SERVICES — MAY 10-13, 2007
This is a request for the City Council to approve a special event liquor license for
Quality of Life Community Services. The event will be held at 6520 North 91st Avenue
on: Thursday May 10, 2007 from 9:00 a.m. to 5:00 p.m.; Friday May 11, 2007 from 8:00
a.m. to 10:00 p.m.; Saturday May 12, 2007 from 9:00 a.m. to 10:00 p.m.; and on
Sunday May 13, 2007 from 10:00 a.m. to 5:00 p.m.
The purpose of this event is to promote tourism and economic development with
25 percent of the proceeds going to Quality of Life Community Services. This event will
coincide with the AVP Pro Beach Volleyball Tour, which will attract over 20,000
volleyball patrons from throughout the Southwest. During this four-day event, these
patrons may lodge, dine and entertain themselves in Glendale. The special event liquor
license was submitted by Paige T. Garrett.
If this license is approved, the total days expended by this applicant will be eight
of the allowed ten days per year. Under the provisions of Arizona Revised Statutes
Sec. 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a
special event liquor license only if the Council recommends approval of such license.
No previous action has occurred.
The City of Glendale Planning, Fire and Police Departments have reviewed the
application and determined that it meets all technical requirements. Therefore, it is
staff's recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
3. AWARD OF PROPOSAL 07-01, COURT-ORDERED SCREENING AND
TREATMENT SERVICES
This is a request for the City Council to approve the award of Request for
Proposal 07-01 to Justice Services, Inc. for court-ordered screening and treatment
services.
The City Court invited proposals from firms experienced in offering screening
and treatment programs for defendants and follow-up tracking of defendant's
compliance/non-compliance to court-ordered treatment programs. The services include
domestic violence offender screening and treatment programs, anger management
programs, and substance abuse programs. The proposal scoring the highest was
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Justice Services, Inc. If approved by the Council, a term agreement will be issued for
one year. An option clause will permit the city to extend this agreement in one-year
increments, for an additional four years.
In April of 2002, the Council awarded Request for Proposal 01-60, alcohol
screening, and Request for Proposal 01-59, domestic violence.
There is no financial impact to the city because violators are responsible for
direct payment of services to Justice Services, Inc.
The recommendation was to award the proposal for court-ordered screening and
treatment services to Justice Services, Inc.
CONSENT RESOLUTIONS
4. NOTICE OF INTENT TO INCREASE WATER AND SEWER RATES
This is a request for the City Council to adopt a resolution declaring the city's
intent to increase the water and sewer rates effective October 2007, and setting the
public hearing on the proposed increases for June 12, 2007.
Consistent with the Council goal of providing high-quality services for citizens,
Glendale's Utilities number one priority is to provide safe drinking water and sewer
services 24 hours a day, seven days a week to all of its customers. Factors in the
requested rate increase include the expansion, replacement and rehabilitation of the
utilities infrastructure, construction of a new water treatment plant, security
enhancements and continuing to meet Federal and State regulations.
One of Glendale's top priorities is to provide safe drinking water 24 hours a day,
seven days a week to its utilities customers. In order to provide quality water and sewer
services, and remain in compliance with Federal and State regulatory requirements,
there are a series of improvements that need to be completed. These include:
construction of the Oasis Water campus, renovation of water and wastewater treatment
plants, rehabilitation of the water distribution and sewer collection systems and security
enhancements to critical facilities.
The recommended rate adjustments are necessary to provide the financial
resources to complete required system improvements, which are listed in the ten-year
Capital Improvement Program, operate and maintain the system to remain in
compliance with Federal regulations, and ensure that the Water and Sewer Enterprise
Funds maintain adequate operational cash reserves.
In 2006, the Utilities Department contracted with Red Oak Consulting to update
the water and sewer rate report. This update addresses the financial requirements of
the Utilities Enterprise Fund. As part of this evaluation, Red Oak Consulting reviewed
and evaluated revenues and revenue requirements of the department.
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The results of this updated analysis were presented at the April 3, 2007 Council
Workshop. The Council directed staff to begin the process to raise water and sewer
rates as presented, effective with the October 2007 billing.
On November 14, 2006, the Council authorized Red Oak Consulting to conduct
an independent assessment of the existing rates, fees, revenue generation and full-cost
recovery for Fiscal Year 2006-07 and provide recommendations to the Council to
ensure the Utilities Department continues to remain fiscally sound into the future.
On June 13, 2006, following the legally prescribed public hearing, the Council
authorized the adoption of a resolution implementing water and sewer rate adjustments
effective with the October 2006 utility billing.
At the March 7, 2006 Council Workshop, consultant Black & Veatch updated the
February 2, 2004 annual Water and Sewer Rate Analysis and presented their findings
and recommendations.
On October 26, 2004, following the legally prescribed public hearing, the Council
authorized the adoption of a resolution implementing water rate adjustments effective
with the January 2005 water utility billing.
On December 16, 2003, the Council directed staff to proceed with
implementation of a ten-year annual water or sewer rate increase beginning with the
first increase in water rates effective with the January 2005 billing.
The proposed water and sewer rate adjustments will help to ensure that the city
has the financial resources to continue to provide the highest quality water and sewer
services to Glendale citizens and remain in compliance with federal and state
regulations.
The recommendation was to waive reading beyond the title and adopt a
resolution declaring the city's intent to increase the water and sewer rates effective
October 2007 and setting the public hearing for June 12, 2007.
Resolution No. 4045 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING THIS NOTICE OF INTENTION TO INCREASE
WATER AND SEWER USER CHARGES; SETTING A PUBLIC HEARING ON THE
PROPOSED INCREASES; AND FILING A WRITTEN REPORT SUPPORTING THE
PROPOSED INCREASES WITH THE CITY CLERK.
5. CITY OF TUCSON COOPERATIVE PURCHASING AGREEMENT
This is a request for the City Council to authorize an intergovernmental
agreement (IGA) with the City of Tucson to participate in their cooperative purchasing
agreement.
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Approval of this agreement will assist in achieving the Council goals of providing
high-quality services in a fiscally sound manner. Cooperative purchases are based on
larger amounts than the city's requirements and provide the opportunity for volume
pricing.
The City of Tucson has invited Glendale to participate in an IGA purchasing
agreement. This would allow the city to purchase from bids and proposals that have
been awarded by Tucson using competitive, public and formal actions. The
solicitations are publicly advertised throughout Arizona. Staff reviews the market to
determine the best value for the city prior to using a cooperative agreement. The IGA
would continue unless terminated by either party with a 30-day written notice. Entering
into the IGA will provide the city with the foundation for the opportunity to participate in
their procurement card program, which is established with Chase Bank USA and
MasterCard. The city has previously entered into IGA's for cooperative purchasing
agreements with the State of Arizona, Maricopa County, and other regional
cooperatives.
Participation in the City of Tucson's public procurement and other existing
cooperative agreements allows Glendale to make purchases from the product and
service contracts awarded, based on the combined volume of all the participating
members rather than just Glendale's individual need. This method of combining
purchasing power produces the lowest possible volume prices and make for the most
effective use of available funding.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the city manager to enter into the City of Tucson Cooperative
Purchasing Agreement.
Resolution No. 4046 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A
COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF TUCSON FOR
THE PURPOSE OF UTILIZING ITS COOPERATIVE CONTRACTS.
6. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR
COMMUNITY ACTION PROGRAM FUNDING
This is a request for the City Council to authorize the entering into of the annual
intergovernmental agreement (IGA) with Maricopa County Human Services Department
to provide partial funding in the amount of $287,329 for the Fiscal Year (FY) 2007-08
operation of Glendale's Community Action Program (CAP).
The services provided by the Community Action Program are consistent with the
Council goals of promoting high-quality services for citizens and one community with
strong neighborhoods.
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The Community Action Program provides direct services to low and moderate-
income Glendale residents. Services include energy assistance payments, minor home
repairs, crisis assistance for families, which includes homeless assistance and
temporary rent/mortgage subsidies.
Maricopa County provides $287,329 for the provision of CAP services in FY
2007-08. Glendale provides General Fund monies to cover the remainder of the CAP
operating budget. In addition, the city provides in-kind contributions by providing the
office space and covering the cost of utilities, custodial services, and miscellaneous
operating expenses for the CAP Office.
On May 6, 2006, the Mayor and Council adopted a resolution to enter into an
IGA with Maricopa County for funding of Glendale's Community Action Program.
The Community Action Program will ensure that the low and moderate-income
Glendale residents will continue to receive crisis services that promote financial stability
and enhance the quality of life in Glendale.
Maricopa County will provide $287,329 in FY 2007-08 for CAP Office operations.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $287,329
Account Name, Fund, Account and Line Item Number
Maricopa County Human Services, Account No. 1820-01820-412200
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the entering into of the annual intergovernmental agreement with
Maricopa County Human Services Department for partial funding of the Community
Action Program in the amount of $287,329.
Resolution No. 4047 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY HUMAN
SERVICES DEPARTMENT CONCERNING THE CITY OF GLENDALE'S COMMUNITY
ACTION PROGRAM.
7. ACCEPTANCE OF FY 2006 URBAN AREAS SECURITY INITIATIVE FUNDS
This is a request for the City Council to adopt a resolution authorizing the city
manager to accept and administer Fiscal Year (FY) 2006 Urban Areas Security Initiative
(UASI) funds for a total amount of $325,000.
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These grant awards will support the enhancement of our city's Public Safety
Facility physical security and sustain our Rapid Emergency Response teams in both the
Police and Fire Departments.
The Council has previously approved the following State Homeland Security
g rants:
December 12, 2006 — The 2005 Urban Areas Security Initiative funds to
purchase the physical security infrastructure for Public Safety facilities.
December 12, 2006 — The 2005 State Homeland Security grant to harden critical
infrastructure.
November 14, 2006 — The 2006 State Homeland Security grant to enhance the
Police Department's Bomb Squad and Terrorism Liaison Officer Program, as
well as the Fire Department's Metropolitan Medical Response System program.
November 14, 2006 —Intergovernmental Agreement for the 2006 State
Homeland Security Grants.
Since 1999, Glendale has been able to leverage city funds with grant funds to
enhance first responder preparedness with the city and the West Valley. Grant funds
have been used to purchase safety equipment to protect first responders, specialized
equipment for technical operations, and equipment to enhance communication efforts,
as well as to develop preparedness training and to enhance prevention and intervention
programs.
There is no financial match requested for this funding. This is one-time UASI
funding specifically for the programs identified above.
While no matching funds are requested for the initial purchase of this equipment,
there is an expectation that the city would need to allocate funds to operate and replace
any equipment purchased with Homeland Security grant monies. Departments will
submit supplemental requests for future fiscal year budgets.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X j $325,000
Account Name, Fund, Account and Line Item Number
Urban Areas Security Initiative fund, Grant#2006-GE-T6-0007, Account No. 1840-
33084-551400
Urban Areas Security Initiative fund, Grant #2006-GE-T6-0007, Account No. 1840-
33085-551400
Urban Areas Security Initiative fund, Grant #2006-GE-T6-0007, Account No. 1840-
34035-521000
Urban Areas Security Initiative fund, Grant #2006-GE-T6-0007, Account No. 1840-
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34035-500600
Urban Areas Security Initiative fund, Grant #2006-GE-T6-0007, Account No. 1840-
34035-518200
The recommendation was to waive reading beyond title and adopt a resolution
authorizing the city manager to accept and administer FY 2006 Urban Areas Security
Initiative funds in an amount not to exceed $325,000.
Resolution No. 4048 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTANCE OF
THE U.S. DEPARTMENT OF HOMELAND SECURITY FISCAL YEAR 2006 URBAN
AREAS SECURITY INITIATIVE (UASI) GRANT FUNDS ADMINISTERED THROUGH
THE MARICOPA COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT IN THE
AMOUNT OF $325,000.
Mr. Leonard Clark, a Barrel resident, commented on the increase in water and
sewer rates. He said that he understands it and was in support of it. He stated that he
wanted further information on the Oasis water campus and will be checking into it. He
expressed his support on number six, the intergovernmental agreement with Maricopa
County for community action program funding as well as the urban area security
initiation fund. He said that it would help the fire emergency services and law
enforcement to respond very quickly to emergencies. He thanked the Mayor and
Council for their work in the City.
It was moved by Lieberman, and seconded by Frate, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 7, including the
approval and adoption of Resolution No. 4045 New Series, Resolution No. 4046
New Series, Resolution No. 4047 New Series, and Resolution No. 4048 New
Series; and to forward Liquor License Application No. 3-1113 for Cypress Lounge,
and Special Event Liquor License Application for Quality of Life Community.
Services for an event to be held on May 10, 11, 12, and 13, 2007 at 6520 North 91st
Avenue to the State of Arizona Department of Liquor Licenses and Control, with
the recommendation for approval. The motion carried unanimously.
PUBLIC HEARING — LAND DEVELOPMENT ACTIONS
8. PROPOSED ANNEXATION NO. 157: 83RD CROSSING — 8257 WEST
NORTHERN AVENUE
Mr. Jon Froke, AICP, Planning Director presented this item.
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This is a request by Earl, Curley, and Lagarde for the City Council to conduct a
public hearing on the blank annexation petition for Annexation Area No. 157, as
required by state statute. The property consists of approximately 13 acres and is
located at the southeast corner of 831d and Northern Avenues.
The property is proposed for office and residential uses and the property owners
are requesting annexation.
Glendale 2025, Glendale's General Plan, includes specific goals addressing the
need for growth management. The Land Use Element, Goal — 2 "Promote sound
growth management methods", and the Growth Areas Element, Goal 3 — "Manage
growth to achieve reasonable, responsible, urban development". Annexation is a tool
that can be used by the city to direct and manage growth.
The property is currently zoned Single Family Residential (R1-6) in Maricopa
County. Once annexed to the city, Glendale applies the most comparable city-zoning
district to the property. The most comparable Glendale zoning district is Single
Residence (R1-6).
The annexation will ensure that the development and all improvements are within
the city and developed to city standards. If annexed into the city, this site will receive
city services, including police, fire, and sanitation services. The site is located within
the city's water and sewer service areas and new development would be eligible for
connection to these utilities once annexation has been completed.
Recording the blank petition is the first formal step taken in the annexation
process. The next step is to hold a public hearing on the blank annexation petition.
The blank annexation petition was recorded on March 27, 2007. This public hearing is
being conducted during the last 10 days of the 30-day waiting period as required by
state statute, Once the public hearing has been conducted and the 30-day waiting
period expires, the appropriate signatures may be gathered. Once the required number
of property owner signatures is obtained, the Council will be asked to consider the
adoption of an annexation ordinance.
The Planning Commission initiated a General Plan Amendment from Low
Density Residential (LDR), 1 to 2.5 dwelling units per acre to Office (OFC) at the
immediate southeast corner of Northern and 83rd avenues. The Council approved the
General Plan Amendment for a 5-acre portion of the site on October 24, 2006. No
public comments were received during the General Plan Amendment process and the
applicant is aware of the General Plan classifications.
Council Workshops concerning the annexation of this site were held on October
18, 2005, June 21, 2005, and October 19, 2004. The applicant has filed a rezoning
request that includes a development plan for the property. The development plan
implements the direction provided by Council at these previous workshops.
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The annexation of this 13-acre area would require that any future development
meet the Glendale General Plan requirements, as well as comply with the city's current
development standards and policies. The proposed subdivision will increase the range
of housing options within the city, and increase the value of the housing stock within the
area. The annexation area is located at a gateway into the city and development of the
site under Glendale requirements would provide an aesthetically pleasing entry point
into the city.
All property owners within the area to be annexed have been notified of this
public hearing by first-class mail. The proposed annexation area has been posted in at
least three conspicuous places. The public hearing was advertised in the Glendale Star
on April 4, 2007.
The recommendation was to conduct a public hearing on the blank annexation
petition for Annexation Area No. 157 as required by state statute.
Councilmember Lieberman referred to a corner on the map and asked if the City
had bought that for the Northern Avenue Park Way project. Mr. Jon Froke, AICP,
Planning Director stated that no, it was just a notch in the exsisting right a way that exist
now. Councilmember Lieberman asked if they had tried to acquire the amount of land
needed from that property for the Northern Avenue Park Way. Mr. Froke stated that
not at this time; however they are going to be working on that project with the applicant
and transportation department as part of the entitlement process for the office and
residential rezoning component.
Mayor Scruggs opened the public hearing on Agenda Item No. 8.
Mr. Rick Flores, representing the owners of the property, stated that he was here
to answer any questions the Council might have. Mayor Scruggs thanked Mr. Flores for
attending.
Mr. Leonard Clark, a Barrel resident, stated that he supports this annexation and
believes this will be good for the City of Glendale.
Mayor Scruggs closed the public hearing.
No action was taken on this item.
BIDS AND CONTRACTS
9. AWARD OF CONSTRUCTION CONTRACT FOR PHASE I UTILITIES
SECURITY UPGRADES
Mr. Roger Bailey, P.E., Utilities Director, presented this item.
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This is a request for the City Council to approve the Construction Manager at
Risk (CMAR) contract with Barton Malow for construction of Phase I of the water
system security upgrades project for the city's water treatment plants and reservoirs. A
transfer of funds is also requested to complete the construction.
One of the Council's strategic goals is high-quality services for citizens. This
agreement will allow the city to continue to provide water services with minimal to no
disruptions to its citizens by enhancing the security of the water production facilities.
Water is a key resource for the community and the city's Utilities Department is
responsible for providing and protecting water services to the citizens in a manner
consistent with federal and state regulations.
As part of these provided services, the Utilities Department completed a
vulnerability assessment of the city's water system, which analyzed each of the city's
water facilities and provided recommendations. Following the assessment and
recommendations, the professional engineering firm of CH2M Hill, Inc. was hired to
provide the security system design services and construction administration services for
the security improvements.
Design for the project has been completed and Barton Malow has established a
guaranteed maximum price (GMP) for construction. Barton Malow's GMP was
reviewed and approved by Utilities' staff and the project's engineering design
consultant, CH2M Hill, Inc.
On March 13, 2007, the Council approved the pre-construction services contract
with Barton Malow as the CMAR for the water system security project.
On April 25, 2006, the Council approved the professional services agreement
with CH2M Hill, Inc. for the design and construction administration services for the
security system improvements to the city's water facilities.
The construction and implementation of the Utilities Security System will further
enhance the security of Glendale's water system.
The guaranteed maximum price for Barton Malow's CMAR contract for Phase I
construction of the water security upgrades is $4,959,719. Funds are available for this
project in the Fiscal Year 2006-07 and Fiscal Year 2007-08 Capital Improvement Plan.
To facilitate this process, a transfer of $750,000 is required from Security Enhance
Wastewtr Ops No. 2420-63020-550800 to Water System Security, Account No. 2400-
61023-550800 in Fiscal Year2006-07.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $4,959,719
Account Name, Fund, Account and Line Item Number:
FY 2006-07: Water System Security, Account No. 2400-61023-550800 $2,127,000
FY 2007-08: Water System Security, Account No. 2400-61023-550800 $2,832,719
The recommendation was to authorize the city manager to award the
construction manager at risk contract to Barton Malow for Phase I of the water system
security project in an amount not to exceed $4,959,719 and approve the transfer of
funds.
It was moved by Frate, and seconded by Martinez, to authorize the City
Manager to award the construction manager at risk contract to Barton Malow for
Phase I of the water system security project in an amount not to exceed
$4,959,719 and approve the transfer of funds. The motion carried unanimously.
10. CONTRACT EXTENSION OF PROPOSAL 02-02, IRRIGATION SERVICES
Mr. Roger Bailey, P.E., Utilities Director, presented this item.
This is a request for the City Council to approve the contract extension of
proposal 02-02 with Salt River Irrigation for irrigation services for an additional five
years.
The delivery of irrigation water on a timely basis with no interruptions meets the
Council's goal to provide high quality services for citizens.
Although this service began in 1912, with approximately 1,600 customers,
Glendale currently provides private property urban flood irrigation services to
approximately 410 residents on an as-needed basis annually from April through
October. This service is not an option for new customers.
The Materials Management Division has formally and competitively bid this
service three times over the last fifteen years. Salt River Irrigation has been the only
bidder on each occasion. The current contract with Salt River Irrigation expires on June
25, 2007 and the city would like to extend this agreement for an additional five years in
one-year increments.
The Council has previously approved three contracts to Salt River Irrigation on
June 25, 2002, March 25, 1997, and April 30, 1993.
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Grants i Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $106,760.50
Account Name, Fund, Account and Line Item Number
Irrigation, Account No. 2400 17220 518200
The recommendation was to approve the contract extension of proposal 02-02 to
Salt River Irrigation in the amount not to exceed $106,760.50 annually.
Mr. Leonard Clark, a Barrel resident, stated that he supports the Salt River
Irrigation application, however he wondered if this service was an option for new
customers. He commented that Glendale has changed for the better.
It was moved by Martinez, and seconded by Frate, to approve the contract
extension of proposal 02-02 to Salt River Irrigation in the amount not to exceed
$106,760.50 annually. The motion carried unanimously.
ORDINANCES
11. SALT RIVER PROJECT EASEMENTS
Mr. Larry Broyles, P.E., City Engineer, presented this item.
This is a request for the City Council to adopt an ordinance granting electrical
transmission line easements in favor of Salt River Project (SRP); (1) across 83rd
Avenue south of Glendale Avenue; and (2) along 83rd Avenue south of Glendale
Avenue.
Glen 83, LLC is in the preliminary planning stage for its project on the southeast
corner of 83rd and Glendale Avenues. Glen 83, LLC requested electrical service for
their project from SRP. SRP agreed to accommodate this request and is requesting
electrical transmission line easements for the installation and protection of its facilities.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the city manager to execute electrical transmission line
easements in favor of Salt River Project; (1) across 83rd Avenue, south of Glendale
Avenue; and (2) along 83rd Avenue south of Glendale Avenue.
Ordinance No. 2561 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE
FOLLOWING ELECTRICAL TRANSMISSION LINE EASEMENTS IN FAVOR OF
SALT RIVER PROJECT: (1) ACROSS 83RD AVENUE SOUTH OF GLENDALE
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AVENUE; AND (2) ALONG 83RD AVENUE SOUTH OF GLENDALE AVENUE; AND
ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED.
It was moved by Frate, and seconded by Clark, to approve Ordinance No.
2561 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack,
and Scruggs. Members voting "nay": none.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Martinez, and seconded by Knaack, to hold a City Council
Workshop at 1:30 p.m. on Tuesday, May 1, 2007 in Room B-3 of the City Council
Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03.
The motion carried unanimously.
CITIZEN COMMENTS
Mr. Dan Hileman, a Sahuaro resident, presented information on the Cool Cities
Campaign. He said he was concerned with future the climate of the City of Glendale.
He explained that he wanted to position Glendale as a progressive leader and the city,
in Maricopa County, where people choice to live. He stated that he would like to start
things now with partnering with environmental agencies to use their knowledge and
resources to make this a better City. He added he would be following up with
Councilmember Frate with more information.
Mr. Leonard Clark, a Barrel resident, stated his appreciation for City Council and
staff, as well as public service officials. He said, when compared to other cities in the
Valley, he can see the superiority of the City of Glendale. He also mentioned that he
believed the City should do a little something to commemorate Pat Tillman because he
was part of the Cardinal's team here in the City of Glendale.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Clark stated that her first spring district meeting would occur on
Wednesday, April 25, 2007 at Desert Mirage Elementary School at 6:30 pm. She said
she rejoined the Theater Works Board. The Theater Works is very committed to
children. They will be holding a Theater Works camp to teach children acting, dancing
and singing. They will have two different sessions that will be four weeks long, with the
first starting May 28th to June 22nd, the second July 9th to August 3rd. The age limits are
eight to sixteen.
Councilmember Goulet stated that he wanted to thank David and Diana Colby
who hosted the first neighborhood event this Saturday between 56th and 57th Avenue
on Gardenia. Several city departments were in attendance to answer questions. There
will be an open house at the Women Club this Thursday evening from 6:00pm to
8:00pm. Many city departments will attend and there will be projects shown from
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around the community. He also reported that on Saturday, there would be a dedication
for another Habitat home, which was being sponsored by Rosie on the House, KTAR
Radio.
Councilmember Lieberman thanked all the citizens who attended his meeting
last Wednesday. He also thanked staff for their excellent presentations. He informed
everyone that he rode in the Anthony Holly motorcycle run that included the Glendale
police department. He stated that he had never been more proud of the Glendale
police department for their service and presentation than on the run.
Vice Mayor Martinez thanked the residents of the Cholla district that attended
last Wednesday's meeting at Sierra Verde School. It was one of the best-attended
meetings that he has had in a long time and he was very pleased to see so many
people come out and find out what's happening in their city and district. He also
thanked the Mayor and staff for their attendance at the meeting.
Councilmember Frate thanked the residents of the Sahuaro District who have
served on the Boards and Commissions in the Sahuaro District. This Saturday they
hosted an appreciation breakfast, with their special guest being the Mayor. He added
that he wanted to thank all people that take the time to be volunteers on these
committees. He discussed the four children's drowning in Mesa and urged people to
watch children around water.
Councilmember Knaack stated that tomorrow was Arbor Day and that she and
Vice Mayor Martinez will be at Sahuaro Ranch helping some 2nd and 4th graders plant a
tree and talk about Arbor Day. She asked everyone to come out and attend. She
added "Go Suns!"
Mayor Scruggs thanked Vice Mayor Martinez for helping out with her schedule
lately. She also thanked everyone for their attendance and attention.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:50 p.m.
•
Pamela Hanna - City Clerk
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