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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/10/2007 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, APRIL 10, 2007, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel D. Martinez, and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk Mayor Scruggs welcomed students from the Apollo High School Student Council. Kayla Swierski, Chelsea Blake, Lisa Garcia, Sabrinna Garcia, Alex Coronado and Stephen Held. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the two resolutions and two ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE MARCH 27, 2007 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Frate, to dispense with the reading of the minutes of the March 27, 2007 regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS PROCLAMATION IN RECOGNITION OF NATIONAL TELECOMMUNICATOR WEEK, APRIL 8 THROUGH APRIL 14, 2007 This is a request for the City Council to proclaim April 8 through April 14, 2007 as National Telecommunicator Week. This proclamation would allow Glendale to recognize the efforts, work and dedication of 911 radio dispatchers and call takers. The Glendale Police Department's Communications Center Specialists and Supervisors play a critical role in the health and safety of people in Glendale. Communications Center personnel process nearly 600,000 telephone calls each year, with 160,000 of those being 911 calls. These highly dedicated staff members serve the citizens of Glendale around the clock. Glendale is proud to have professional telecommunications personnel who efficiently and effectively process the numerous calls for information and assistance. 1 Citizens in Glendale receive superior service through the Glendale Police Department and the Communications Center staff, including providing information, call processing, and immediate dispatch of emergency calls for help. This proclamation would allow this service to be recognized as service available to any person in need of assistance in Glendale. This proclamation will affirm to the citizens of Glendale that, if they are ever in need of assistance, they will be treated with respect and in a professional manner by our dispatch center. The recommendation was to present a proclamation recognizing April 8 through April 14, 2007 as National Telecommunicator Week. Loretta Hadlock, Manager, Michaelanne Ehrlich, Supervisor, Martha Henderson, Supervisor and Stacey Spillers, Communications Specialist, Glendale Police Communications personnel, will be present to accept the proclamation. Loretta Hadlock, Manager, Michaelanne Ehrlich, Supervisor, Martha Henderson, Supervisor and Stacey Spillers, Communications Specialist, Glendale Police Communications personnel were present and accepted the proclamation, thanking the community for their support. PRESENTATION OF UNITED STATES FLAG TO THE FAMILY OF OFFICER ANTHONY HOLLY This is a request by United States Congressman Trent Franks to present the United States flag to the family of fallen Glendale Police Officer Anthony Holly. The mother of Officer Holly, Nancy Bonner, will be present to accept the flag. Glendale Police Officer Anthony Holly was a two-year veteran of the Glendale Police Department. Officer Holly died in the line of duty on February 19, 2007. Congressman Franks had a United States flag flown over the Capitol in Washington, D.C. in honor of Officer Holly, and he will present this flag to the family of the fallen officer. The recommendation was to present the United States flag to the family of Officer Holly in honor of his commitment of service to the community. Congressman Trent Franks presented a United States flag to the Holly family. He stated that the entire community was aware of the tremendous sacrifice Officer Holly made for the cause of human freedom and dignity. He said that Officer Holly was committed to protecting this city and the innocent in society. He thanked the Holly family and stated that their son will never be forgotten. 2 CONSENT AGENDA Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 10 and Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 11 through 12 by number and title. The Mayor requested that Item 9 be heard separately. 1. LIQUOR LICENSE NO. 3-1112 SMART & FINAL #498 This is a request for the City Council to approve a location transfer of this Series 9 (Liquor Store — All Liquor) license from Smart & Final #499 located at 1450 North 43`d Avenue, Phoenix, to Smart & Final #498, located at 7720 West Bell Road #A, Glendale. The Arizona State application (number 09073009) was submitted by Joseph Ovidio Cipollini. The 60-day deadline for processing this application is April 28, 2007. The location of the establishment will be 7720 West Bell Road #A and is within the Sahuaro District, zoned PAD (Planned Area Development). This establishment is over 300 feet from any school or church. Smart & Final #498 operated at this location from August of 2001 to present, with a Series 10 (Liquor Store — Beer & Wine) license. If this Series 9 license is approved for this location, the Series 10 license will be canceled. The population density is 3,205 people per square mile. The approval of this license will not increase the total number of liquor licenses in this area. The number of liquor licenses within a one-mile radius is 48 as listed below: Series Type Quantity 3 Microbrewery 2 5 Government 1 6 Bar- All Liquor 3 9 Liquor Store - All Liquor 2 10 Liquor Store - Beer & Wine 7 12 Restaurant - All Liquor 33 Total 48 No previous action has occurred. No protests were received during the 20-day posting period. The City of Glendale Planning and Police Departments, as well as the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Therefore, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3 2. SPECIAL EVENT LIQUOR LICENSE FOR OUR LADY OF PERPETUAL HELP SCHOOL This is a request by Maureen DeGrose for the City Council to approve a special event liquor license for Our Lady of Perpetual Help School. This event is a fundraiser, which will be held at Our Lady of Perpetual Help School, located at 7521 North 57th Avenue. The event will be held on Saturday, May 5, 2007 from 6:00 to 10:00 p.m. If this license is approved, the total days expended by this applicant will be one of the allowed 10 days this year. Under the provisions of Arizona Revised Statutes Sec. 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the City Council recommends approval of such license. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control for this special event liquor license for Our Lady of Perpetual Help School. 3. SPECIAL EVENT LIQUOR LICENSE FOR AMERICAN LEGION POST 29 This is a request by Rollin Henry Kohrs for the City Council to approve a special event liquor license for American Legion Post 29. This application is for fundraising for families of deceased Iraq Veterans. This event will be held outdoors at American Legion Post 29 located at 6822 North 57th Avenue. The event will be held on Saturday, May 12, 2007 from noon to 10:00 p.m. If this license is approved, the total days expended by this applicant will be one of the allowed 10 days this year. Under the provisions of Arizona Revised Statutes Sec. 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control for this special event liquor license for American Legion Post 29. 4. SPECIAL EVENT LIQUOR LICENSE FOR KOKOPELLI WINERY INC. FOR GLENDALE JAZZ AND BLUES FESTIVAL, APRIL 14 & 15, 2007 — 581" AND GLENDALE AVENUES This is a request for the City Council to approve a special event liquor license for Kokopelli Winery Inc. The event will be held at 58th and Glendale Avenues on Saturday, April 14, 2007 from 10:00 a.m. to 10:00 p.m.; and Sunday, April 15, 2007 from noon to 5:00 p.m. The purpose of this special event liquor license is for Kokopelli 4 Winery Inc. to participate in the Glendale Jazz and Blues Festival. Dennis Michael Minchella submitted the special event liquor license application. The Arizona Department of Liquor Licenses and Control considers this application to be for a wine festival license, as consumption of wine sold will occur off- site. Therefore there are different regulations for this license application. If the license is granted, this applicant will have used a total of five of the allowed 25 licenses per calendar year, and 13 of the allowed 75 days per calendar year. Under the provisions of Arizona Revised Statutes Sec. 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. The Glendale Planning, Fire and Police Departments have reviewed the application and determined that it meets all technical requirements. Therefore, it is staffs recommendation to forward the application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. CHANGE ORDER TO CONSTRUCTION CONTRACT FOR BETHANY HOME ROAD, BETWEEN 79'" AND 83RD AVENUES This is a request for the City Council to approve a change order to the construction contract with Achen-Gardner Engineering, LLC, in the amount of $829,615 for the construction of a new 24-inch water transmission main. This project will help fulfill the Council's goal of providing service, safety, and enhancing the quality of life for Glendale residents. The reservoir fill line is a key component to improving water quality in water pressure in this area of the city. The new transmission main will be constructed to convey water from the Oasis Water Treatment Plant along 71St Avenue to the Zone 4 reservoir as identified in the "Comprehensive Water Facilities Planning and Design" report of September 2003, conducted by consultants Black & Veatch. The portion of the transmission main addressed in this change order request runs from Zone 4 reservoir, in Bethany Home Road, to the east side of the 75th Avenue and Bethany Home Road intersection. This pipe was placed in the current Bethany Home Road project to complete the underground work prior to the reconstruction of the roadway. On August 29, 2006, the Council approved the construction contract with Achen- Gardner Engineering, LLC, for the Bethany Home Road Street and Drainage Improvement, between 75th and 83rd Avenues. This project will ensure optimum water pressure and delivery of high quality drinking water. 5 Funds for this change order are available in Zone 4 Reservoir Fill Line, Account No. 2400-61007-550800. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $829,615 Account Name, Fund, Account and Line Item Number: Zone 4 Reservoir Fill Line, Account No. 2400-61007-550800 The recommendation was to approve the change order to the construction contract with Achen-Gardner Engineering, LLC in the amount of $829,615 for the construction of a new water transmission main. 6. PROFESSIONAL SERVICES AGREEMENTS FOR WASTEWATER COLLECTION SERVICES This is a request for the City Council to approve two professional services agreements with: (1) Brown and Caldwell, to develop a comprehensive Capacity, Management, Operations and Maintenance (CMOM) Administrative Program for the city's sewer collection system in an amount not to exceed $450,000; and (2) RFB Consulting to complete a Global Positioning System (GPS) data collection survey necessary to complete the CMOM Administrative Program in an amount not to exceed $654,000. One of the Council's strategic goals is high quality service for citizens. This project will implement a proactive CMOM Administrative Program for its sewer collection system that will minimize sanitary sewer overflows (SSO), provide a high level of customer service, and extend the life of the sewer infrastructure. This project will result in the development and completion of a written CMOM Administrative Program Implementation Plan that describes and prioritizes the activities, schedule, and resources needed for a comprehensive CMOM Administrative Program. The project will consist of assessing the current CMOM related activities and practices, determining the appropriate CMOM Administrative Program for Glendale, and identifying improvements, additions, and enhancements to existing practices. The data collection survey portion of the project is to collect the horizontal and vertical location for approximately 13,000 sanitary sewer manholes to supplement the CMOM Administrative Program. The implementation of a proactive CMOM Administrative Program for the city's sewer collection system will minimize sanitary sewer overflows (SSO), provide a high level of customer service, and extend the life of the sewer infrastructure. It will also ensure the department remains in compliance with existing regulations. 6 Funds are available in the Fiscal Year 2006-07 Capital Improvement Program CMOM Implementation Account No. 2420-63015, $450,000; and Fiscal Year 2007-08 CMOM Implementation Account No. 2420 63015, $654,000. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $1,104,000 Account Name, Fund, Account and Line Item Number CMOM Implementation, Account No. 2420 63015 550800 - $450,000 FY2006-07 CMOM Implementation, Account No. 2420 63015 550800 - $654,000 FY 2007-08 The recommendation was to authorize the city manager to enter into two professional services agreements with: (1) Brown and Caldwell, to develop a comprehensive Capacity, Management, Operations and Maintenance Administrative Program for the city's sewer collection system in an amount not to exceed $450,000; and (2) RFB Consulting to complete a Global Positioning System data collection survey necessary to complete the Capacity, Management, Operations and Maintenance Administrative Program in an amount not to exceed $654,000. 7. EMERGENCY SERVICES PURCHASE ORDER — PYRAMID PEAK WATER TREATMENT PLANT This is a request for the Council to approve the emergency services purchase order with Pro-Line Water Screen Services, Inc. for repair work of the climber screen at the Pyramid Peak Water Treatment Plant (PPWTP). One of the Council's goals is to provide high quality services for citizens. The work performed allowed the city to continue to meet citizen's water needs while remaining in compliance with state and federal regulations. The PPWTP utilizes two "traveling screens" at the intake of the water treatment process. One of the two screens malfunctioned and needed an emergency repair, as it is an integral part of the water treatment process. Pro-Line Water Screen Services, Inc. is performing the necessary repair. Located in Pearland, Texas, it is the only manufacturer repair center for the traveling screens, making it a sole source service. Funds are available in the Pyramid Peak Water Treatment Plant Account Number 2400-17250-518200. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $75,732 Account Name, Fund, Account and Line Item Number Pyramid Peak WTP, Account No. 2400-17250-518200 7 The recommendation was to approve the emergency services purchase order with Pro-Line Water Screen Services, Inc. for repair work of the climber screen at the Pyramid Peak Water Treatment Plant (PPWTP) in an amount not to exceed $75,732. 8. RATIFY THE EMERGENCY PURCHASE OF STREETLIGHT FIXTURES This is a request for the City Council to ratify the emergency purchase of 8,650 streetlight fixtures from Independent Electric Supply Inc. in the amount of $759,715.99 in order to begin removing the low pressure sodium (yellow lights) and replacing them with high pressure sodium lights, per Purchasing Ordinance, Section 2-147, Emergency Purchases. The use of the emergency procurement process will accelerate the delivery of the units to the city by the end of March and allow the conversion process to begin in April of 2007. This purchase meets the Council strategic goal of "A City with High Quality Services for Citizens". The conversion to high-pressure sodium streetlights will provide our citizens and visitors with good visibility and well-lighted areas while driving and walking in our city. Removal of the yellow lights and replacing them with white, brighter lights will result in our citizens and visitors being provided with good visibility and well-lighted areas throughout the city. In August, and again in November 2006, an invitation for bid (IFB) for streetlight fixtures was advertised and the bids received were reviewed and it was determined that none of the offers met the minimum specifications. In order to expedite the conversion project and restore the maintenance program, the Transportation Department requested quotations from vendors who are authorized distributors of the two manufacturers that produce the fixtures required in the City Streetlight Manual. Eleven bids were received and the offer submitted by Independent Electric Supply Inc. was deemed to be the lowest responsive offer at $759,715.99. At the July 5, 2005 Workshop, the Council directed staff to review funding and program options for a streetlight conversion project. The conversion to high pressure sodium street lights will provide uniformity of light fixtures throughout the city streetlight system, provide a brighter light, and decrease the maintenance issues associated with the aging low pressure sodium street lights. This will result in our citizens and visitors being provided with good visibility and well-lighted areas while driving and walking in our city. GO Program funds have been identified as the funding source for this project. The funding for the conversion is identified in the Capital Improvement Plan in fiscal years 2006-07 and 2007-08. 8 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $759,715.99 Account Name, Fund, Account and Line Item Number LPS Streetlight Conversion, Account No. 2210-65068-551400 The recommendation was to ratify the emergency purchase from Independent Electric Supply Inc. for street light fixtures in the amount of $759,715.99, taxes included. 10. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR 43RD AVENUE INTERSECTIONS This is a request for the City Council to approve an amendment of the professional services agreement (PSA) with RBF Consulting at a total cost of $135,000 for construction administration and design services for intersection improvements on 43rd Avenue between Bethany Home Road and Peoria Avenue. This project meets the Council goal for providing high-quality services for the citizens by improving the transportation options within the city. Improvements include new traffic signals, raised medians, improved access control; turn lanes, and bus bays. In November of 2001, Glendale voters approved funding for the Glendale Onboard Program (GO) for a variety of transportation projects to enhance the quality of life throughout the city of Glendale. In 2003, city staff began hiring consultants to do the design of the various intersections shown in the GO program. This amendment is necessary for the consultant to complete construction documents and for fully providing construction administration services. Additional costs have occurred because of numerous changes to the project over the past several years, including redesign of traffic signal plans, medians, a screen wall, and driveway access; additional coordination meetings with Salt River Project (SRP) and the City of Phoenix; and a substantial amount of additional detail on traffic signal plans, median re- design, and site access alternatives. On March 17, 2004, the Council approved an amendment to the PSA with RBF Consulting in the amount of$34,500. On October 28, 2003, the Council awarded a PSA with RBF Consulting in the amount of $383,560 for the design of five intersections and bridge safety improvements. 9 43rd Avenue is a major arterial street on the border of Glendale and the City of Phoenix. The improvements will include construction of medians to provide access control, as well as bus bays and turn lanes to improve capacity at the major intersections. On February 15, 2007, a public meeting was held for review of the design of improvements for intersections along 43rd and 51st Avenues. In November of 2001, Glendale voters approved funding for the GO projects, which included the intersections under design by RBF Consulting. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $135,000 Account Name, Fund, Account and Line Item Number: 43rd Ave.- Bethany Home to Peoria, Account No. 2210-65050-551200 The recommendation was to approve amendment to the professional services agreement with RBF Consulting in the amount of $135,000. CONSENT RESOLUTIONS 11. INTERGOVERMENTAL AGREEMENTS WITH EAST VALLEY LAW ENFORCEMENT AGENCIES TO JOIN THE WEST VALLEY COALITION This is a request for the City Council to authorize the city manager to approve the intergovernmental agreements (IGA) with the cities of Chandler and Scottsdale. The IGAs allow the cities of Chandler and Scottsdale to join the West Valley Coalition, which assists the Glendale Police Department with public safety services and security for events at the University of Phoenix Stadium (Stadium.) Entering into these IGAs creates positive partnerships with other law enforcement agencies and provides cooperation for services needed at Stadium events. It addresses the Council goal of one community focused on public safety for citizens and visitors by ensuring a high level of public safety coverage at large events in the Stadium. At the June 13, 2006 meeting, the Council authorized the city manager to approve IGAs with several West Valley agencies to join the West Valley Coalition. The participating law enforcement agencies are the police departments from Avondale, Buckeye, El Mirage, Goodyear, Peoria, Phoenix, Surprise, Tolleson, Wickenburg, and Youngtown; as well as the Maricopa County Sheriffs Office; and the Arizona Department of Public Safety. 10 Through these partnerships, the Glendale Police Department and all participating law enforcement agencies will be working together to ensure that citizens and visitors to Glendale experience a safe environment while attending entertainment events. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the city manager to enter into the two intergovernmental agreements with the cities of Chandler and Scottsdale law enforcement agencies to provide public safety and security services at the University of Phoenix Stadium. Resolution No. 4043 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF INTERGOVERNMENTAL AGREEMENTS WITH CHANDLER AND SCOTTSDALE POLICE DEPARTMENTS TO PROVIDE PUBLIC SAFETY SERVICES AND SECURITY FOR THE UNIVERSITY OF PHOENIX STADIUM IN GLENDALE. 12 ACQUISITION OF RIGHT-OF-WAY FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM This is a request for the City Council to authorize the purchase of nine properties. Eight properties are being purchased along Myrtle Avenue, between 59th and 62nd Avenues, for street widening and beautification improvements. One property purchase will allow for completion of the Northern Parkway. The total cost for all the purchases is $1,897,205. One of the Council's goals is "A City with High Quality Services for Citizens". Improving and providing transportation options within the city will assist in achieving this goal. Improvements to Myrtle Avenue, between 62nd and 59th Avenues, are included in the contract for the Downtown Pedestrian Enhancements project in the GO Program. The city needs to obtain right-of-way for street widening, including new sidewalks, landscaping and lighting along the south side of Myrtle Avenue, between Grand and 59th Avenues. Right-of-way is also needed to improve commercial access for several existing businesses located along the north and south sides of Myrtle Avenue, east of Grand Avenue, and along the north side of Myrtle Avenue, west of Grand Avenue to 62nd Avenue. The eight properties to acquire for Myrtle Avenue improvements are described below. The cost includes the purchase of land and the cost to mitigate problems. The total square footage for the eight properties is 5,310 and the total cost is $77,205. 1. Lot #5 — South side of Myrtle Avenue west of 59th Avenue Dennis O'Brien, owner of property (Lot #5) 11 2. Lot#7 — South side of Myrtle Avenue west of 59th Avenue Dennis O'Brien, owner of property (Lot #7) 3. South side of Myrtle Avenue west of 59th Avenue Weatherby Properties, L.L.C., owner of property 4. Southeast corner of Myrtle Avenue and 59th Drive Allen W. Shriver, owner of property 5. Southwest corner of Myrtle Avenue and 59th Drive The Redeemed Christian Church of God Solid Rock Phoenix, LLC, owner of property 6. Southeast corner of Myrtle and 60th Avenues Bradley-Hill Building Fund, LLC, owner of property 7. Northwest corner of Myrtle and Grand Avenues Wojciech Smolenski, owner of property 8. Northeast corner of Myrtle and 62nd Avenues Curtis Collier, owner of property Northern Parkway This purchase is a negotiated settlement of $1,820,000 for 4.96 acres. The settlement between the city and the property owner is based on two appraised values. The property to acquire for the Northern Parkway is described below: South of Northern Avenue and west of New River Edward Hoo, owner of property The Fiscal Year 2006-07 Capital Improvement Program approved by the Council includes funding for these projects from the half-cent transportation sales tax program. On December 12, 2006, the Council approved a construction contract for downtown pedestrian enhancements and improvements along Grand, Glendale and Myrtle Avenues, which included the widening and beautification of Myrtle Avenue between 59th and 62nd Avenues. On November 14, 2006, the Council approved acquisition of the Morcomb property at the northeast corner of Myrtle and Grand Avenues to allow Glendale to proceed with plans for beautification and historic preservation at this gateway entrance to downtown from Grand Avenue. This acquisition also supports the proposed street widening on Myrtle Avenue and access control at the intersection of Myrtle and Grand Avenues. 12 On June 13, 2006, the Council approved the General Engineering Consultant contract for the Glendale Onboard (GO) Transportation Program, which included completion of the Northern Parkway Design Concept Report. The Northern Parkway will provide a continuous high-capacity roadway across the West Valley. It will tie together the emerging western portion of Glendale and support economic development along the corridor. The proposed property acquisitions along Myrtle Avenue will enable the city to establish a gateway entrance that will accommodate increased traffic into the downtown area, control and improve commercial access, and widen Myrtle Avenue between Grand and 59th Avenues to include new sidewalks, lighting and landscaping. The street widening and other improvements will improve vehicle capacity and safety. The GO Program provides multiple opportunities for public input. Last year, an annual report was sent to all Glendale households, a transportation fair was held on April 9, 2006, and a community meeting for the annual report was held on April 19, 2006. One project-specific public meeting in the downtown area, which included Myrtle Avenue improvements, was held for citizens on August 28, 2006. The Citizens Transportation Oversight Commission has been involved in the development of the concept and review of the final design for downtown pedestrian improvements and Myrtle Avenue improvements and the Downtown Development Corporation has also been involved and supportive of this project. Over the last three years, three corridor-wide public meetings and nine neighborhood public meetings have been held on the Northern Parkway. Funds for right-of-way acquisition and improvements are budgeted as part of the GO Transportation Program. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $1,897,205 Account Name, Fund, Account and Line Item Number Grand Avenue Access Enhancements, Account No. 2210-65007-550400 ($77,205) Northern Avenue Pkwy Prelim., Account No. 2210-65033-550400 ($1,820,000) The recommendation was to waive reading beyond the title and adopt a resolution authorizing the city manager to execute all documents necessary to purchase the properties for the Glendale Onboard Transportation Program in an amount not to exceed $1,897,205. 13 Resolution No. 4044 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF PROPERTIES AS RIGHT-OF-WAY FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM; AND DIRECTING THE EXECUTION OF ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASES. It was moved by Lieberman, and seconded by Frate, to approve the recommended actions on Consent Agenda Item Nos. 1 through 8, 10, 11 and 12, including the approval and adoption of Resolution No. 4043 New Series and Resolution No. 4044 New Series; and to forward Liquor License Application No. 3- 1112 for Smart & Final #498; and Special Event Liquor License Applications for (1) Our Lady of Perpetual Help School for a fundraiser to be held on May 5, 2007 at 7521 North 57th Avenue; (2) American Legion Post 29 for a fundraiser to be held on May 12, 2007 at 6822 North 57th Avenue; and (3) Kokopelli Winery Inc. for the Glendale Jazz and Blues Festival to be held on April 14 and 15, 2007 at 58th and Glendale Avenues, to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. 9. AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR UPDATE OF TRANSPORTATION PLAN Mr. Jamsheed Mehta, AICP, Transportation Director presented this item. This is a request for the City Council to authorize the city manager to enter into a professional services agreement with PB Americas, Inc. to update the Glendale Transportation Plan (Plan) in an amount not to exceed $821,128. The update of the Plan will address several of the Council's goals. The Council goal of "One Community with Strong Neighborhoods" will be served by replacement of older and deteriorating infrastructure (sidewalks, curbs, street lighting). A Council goal of "One Community with a Vibrant City Center" will be addressed by downtown pedestrian enhancements, street improvements and new transit facilities. In addition, the Council goal of"One Community Focused on Public Safety for Citizens and Visitors" will be addressed by safety improvements at intersections, access control, bicycle facility improvements, street repairs and paving. The 2001 Plan contained the following multimodal elements and a financial plan of funding for all projects and programs: • Roadways • Transit services • Bicycle /Pedestrian facilities and programs • Aviation • Travel Demand Management 14 The 2001 Plan was the basis for the Transportation Election Package as approved by voters in November OF 2001. The 2001 Plan was also the basis for the Circulation Element of the General Plan as approved by voters. The purpose of the update is to develop a multimodal long-range Plan for the Glendale Municipal Planning Area that recognizes how Glendale has changed over the past five years and that will guide transportation improvements through the 2030- planning horizon. Local and national high-profile events serve as catalysts for continued commercial growth throughout the city as well as attracting additional residents to Glendale. In response to the influx of commercial, residential and visitor traffic to all areas of the city, the Plan needs to be updated. The updated Plan will address all modes of transportation, with special emphasis on a new streets plan, including arterial street standards and Highway Functional Classification map; identification of future capital needs; the exploration of new emerging needs such as a street maintenance program and a traffic mitigation element; a revised bicycle plan; and the exploration of all funding sources. Elements of the updated Plan will include the following: policy guidelines; roads; transit service and projects (including new Transit Centers); aviation (coordinated with the Glendale Airport Master Plan update nearing completion); alternative transportation modes; a system-wide plan; public involvement and surveys. On December 7, 2006, the Transportation Department advertised for transportation planning consultants to respond to a request for proposals. Three proposals were received and evaluated by a panel of representatives from the Transportation, Engineering, and Planning Departments, and one member from the Citizens Transportation Oversight Commission (CTOC). PB Americas, Inc. was selected as the most qualified firm. A two-year contract was negotiated in an amount not to exceed $821,128. On May 28, 2002, the Council adopted the Glendale General Plan, which was approved by voters on November 5, 2002. The Circulation Element of this General Plan summarized the 2001 Glendale Transportation Plan. On November 6, 2001, the citizens of Glendale approved a Transportation Package of funding and projects to address Glendale transportation needs. This firm will work collaboratively with city staff, stakeholders, and residents to develop a thorough and comprehensive update of the Plan that will address the transportation needs of Glendale for the next 25 years. The scope of work for the Transportation Plan update includes a public involvement plan to ensure that staff, elected officials, stakeholders, and the general public have ample opportunity to be involved in development of the Plan. The consultant will work with a staff team from related departments and the CTOC. Public 15 meetings and a project web site will be used to solicit comments and newsletters will be utilized to keep the public informed. Funds for this project to update the Plan are included in the Capital Improvement Program for the GO Transportation Program. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $821,128 Account Name, Fund, Account and Line Item Number Glendale Transportation Plan, Account No. 2210-65069-551200, ($306,750) Glendale Transportation Plan, Account No. 2210-65069-551200, ($514,378) The recommendation was to authorize the city manager to enter into a professional services agreement to update the Glendale Transportation Plan with PB Americas, Inc. in an amount not to exceed $821,128. Mayor Scruggs asked Mr. Jamsheed Mehta, AICP, Transportation Director if he had any idea how much the first plan was in comparison to this one. Mr. Mehta explained that the contract itself, back then, was in the vicinity of $250,000 to $300,000 in 1991. He noted that they had looked at the details associated with the current plan and found it required a major update. Mayor Scruggs had a question on the services of the consultants. She stated that she was not comfortable with the draft of their finding to be distributed to citizen's committees without a review by Council first. Mr. Mehta stated that their intent was to identify a working committee comprised of some members fro CTOC. He noted that their intent was also to keep Council updated with their progress as well as asking for input. He added that the language only stated that it dealt with the working committees. Councilmember Clark asked a question as to the railroad activity. She asked if there had been a similar focus in the original study where the railroad would have an impact on the transportation in the City of Glendale. Mr. Mehta stated that he was not familiar with how much effort was put into the railroad related to issues in the original study. It was moved by Lieberman and seconded by Clark to authorize the city manager to enter into a professional services agreement to update the Glendale Transportation Plan with PB Americas, Inc. in an amount not to exceed $821,128. The motion carried unanimously. 16 BIDS AND CONTRACTS 13. AWARD OF CONTRACT TO CONSTRUCT A PARK AND RIDE LOT AT THE NORTHEAST CORNER OF 99TH AND GLENDALE AVENUES Mr. Jamsheed Mehta, AICP, Transportation Director presented this item. This is a request for the City Council to approve a contract to Banicki Construction, Inc. in an amount not to exceed $11,218,142 for construction of a park and ride lot located on city-owned property at the northeast corner of 99th and Glendale Avenues. This project contributes to the Council's goal of"A City with High Quality Services for Citizens" by providing transportation options for Glendale commuters and visitors and improving access to the sports, retail and entertainment amenities in the area. On November 6, 2001, voters approved funding to construct park and ride lots to meet transit needs. Construction of the park and ride lot for commuter use is partially funded with federal transit funds. This site was chosen for its easy access to the freeway, as well as existing transit service on Glendale Avenue. This park and ride lot will also facilitate express bus routes which will begin in 2007. The design of this park and ride lot facility includes bus bays, platforms, passenger shelters, lighted canopies, site lighting, landscaping and irrigation, and a security building. In addition, design plan elements and features address: easy control of entry points into the facility; security for users; and the separation of park and ride vehicles and event-related traffic. The elements of this park and ride facility will include the following: • 388 parking spaces will be constructed at this time, with an additional 254 parking spaces to be provided in the future. • All parking spaces will be covered for user comfort. • Security will be provided during the scheduled bus operations. • Street improvements in support of this facility will be provided on Glendale Avenue, 99th Avenue, and at the intersection of these two avenues. • Environmentally friendly features of this facility will include porous surfaces and use of solar power. On March 28, 2007, two bids were received and opened. Banicki Construction, Inc., a licensed and qualified contractor, was selected as the most qualified bid. It is 17 anticipated that construction will begin in May of 2007 and be completed by February of 2008. On October 3, 2006, the Council reviewed a design concept prepared by Edwards and Kelcey for this proposed park and ride lot. On December 13, 2005, the Council approved a professional services agreement in the amount of $1,587,382 with INCA Engineers, Inc. for the design of this park and ride lot. On May 24, 2005, the Council approved the purchase of 22 acres of surplus right-of-way from the Arizona Department of Transportation for transit related use on the northeast corner of Loop 101 and Glendale Avenue. Construction of the park and ride lot facility at the northeast corner of 99th and Glendale Avenues will encourage public transit use by commuters, and will benefit existing bus service on Glendale Avenue. This park and ride facility will provide air quality and congestion benefits, encourage ride sharing, mitigate urban heat island effects, and encourage transit use. This location will be served by a Regional Super Grid route on Glendale Avenue starting in July of 2007. The Super Grid service will increase the number of buses and provide 15-minute service during peak hours. In addition, an Express Bus Service to downtown Phoenix is scheduled to begin operation in Fiscal Year 2008, with one additional Express Bus Service route and another Regional Super Grid route along 99th Avenue that will utilize this facility in later years. This park and ride facility will also be a key component of transportation service for the entertainment district. This project was presented at public meetings held as part of the Glendale Onboard Transportation Program. A public open house regarding this park and ride facility was held on September 28, 2006. Citizens met with Glendale staff and the design consultants to have questions answered and to provide input to the project. The construction contract provides for newsletters to be sent to the neighborhood surrounding the project. Construction costs in the amount of $11,218,142 are fully programmed with a combination of GO and federal funds. A transfer in the amount of $1,319,367 is required from Glendale Sports Facilities Sgn, Account to L101/Glendale Pk & Ride Lot, Account. In addition, GO funds are committed for the on-going operation and maintenance of this facility. 18 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $11,218,142 Account Name, Fund, Account and Line Item Number L101/Glendale Pk & Ride Lot, Account No. 2210-65015-550800 ($5,025,532) Loop 101/Glendale P & R Lot, Account No. 1650-67503-550800 ($2,819,236) L101/Glendale Pk & Ride Lot, Account No. 2210-65015-550800 ($3,134,535) Sanitary Sewer, Account No. 2420-63017-550800, ($238,839) The recommendation was to approve the transfer of funds and award a construction contract to Banicki Construction, Inc. in the amount of $11,218,142 to construct a park and ride lot at the northeast corner of 99th and Glendale Avenues. It was moved by Martinez, and seconded by Frate to approve the transfer of funds and award a construction contract to Banicki Construction, Inc. in the amount of $11,218,142 to construct a park and ride lot at the northeast corner of 99th and Glendale Avenues. 14. AWARD OF CONTRACT FOR THE CONVERSION OF LOW PRESSURE SODIUM STREETLIGHTS AND INSTALLATION OF REMOTE MONITORING DEVICES Mr. Jamsheed Mehta, AICP, Transportation Director presented this item. This is a request for the City Council to authorize the entering into of a contract with Strategic Services Group, Inc. for: the installation cost of converting approximately 8,500 street lights from low pressure sodium to high pressure sodium; and the purchase and installation of approximately 18,500 remote monitoring devices for a total amount of $2,192,751. The ongoing annual maintenance and service agreement for system monitoring will commence immediately upon installation and continue for a ten- year period at an annual cost of $55,500. This contract meets the Council strategic goal of "A City with High Quality Services for Citizens". The conversion to high-pressure sodium streetlights and the installation of a remote monitoring system will utilize new technology to provide a more efficient management program for the street lighting system. On February 23, 2007, the Transportation Department completed a sweep of all the arterial streets identifying approximately 650 street light outages. In addition, there was a backlog of over 500 street light repair requests from citizens. Staff reacted quickly requiring the maintenance vendor to work six nights a week in order to eliminate the backlog and repair the outages discovered during the sweep. All repairs that were within the city's control were completed by the end of March, the exception being, and the ones waiting for the utilities companies to make repairs to the electrical systems. 19 The installation of a remote monitoring device on every street light in the city will allow for notification to the Transportation Department immediately when a street light burns out, eliminating the need to rely on citizens or organized city sweeps to report outages. This will allow staff to submit work order requests immediately to the maintenance contractor decreasing the length of time a streetlight is not working. The contract includes the labor for converting approximately 8,500 low-pressure sodium streetlights to high-pressure sodium and the purchase and installation of a remote monitoring device on every city streetlight. This will allow the Transportation Department, in conjunction with Strategic Services Group Inc., to remotely monitor the operating system of the streetlights. In March of 2007, Transportation Department staff solicited proposals from the two vendors capable of providing remote monitoring services without altering the existing infrastructure. The selection committee, comprised of staff from the Deputy City Manager's Office and the Transportation Department, evaluated the proposals. Strategic Services Group, Inc. was selected as the best-qualified firm to perform the required services based on several factors including the ability to meet the conversion and installation timeline of a start date of April 2007 and a completion date of September 2007. The installation of a remote monitoring system will assist the Transportation Department in more efficiently managing the city's street light system. The remote monitoring device will provide electronic data on a daily basis identifying street light outages in the neighborhoods. Therefore, a more efficient replacement work program will be implemented to allow for monitoring, detecting, and repairing the street light system. The conversion of low-pressure sodium to high-pressure sodium lights will address the Council and citizen's requests for street lights that provide better visibility. At the July 5, 2005 Workshop, the Council directed staff to review funding and program options for a streetlight conversion project. The conversion to high-pressure sodium streetlights will provide uniformity throughout the city streetlight system, provide a brighter light, and decrease the maintenance issues associated with the aging low-pressure sodium streetlights. This will result in our citizens and visitors being provided with good visibility and well-lighted areas while driving and walking in our city. The installation of a remote monitoring device will provide for proactive management of the street lighting system for better customer service. GO Program funds have been identified as the funding source for this project. The funding to implement the conversion and remote monitoring device installation is identified in the Capital Improvement Plan in fiscal years 2006-07 and 2007-08. 20 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $2,192,751 Account Name, Fund, Account and Line Item Number: LPS Streetlight Conversion, Account No. 2210-65068-551400 The recommendation was to authorize the city manager to enter into a contract with Strategic Services Group, Inc. for the installation cost of converting approximately 8,500 streetlights to high-pressure sodium and the purchase and installation of approximately 18,500 remote monitoring devices in the amount of $2,192,751. Councilmember Clark asked if this contract was truly capped at 18,500 lights with so many subdivisions coming on line everyday. Mr. Mehta stated that the cost for adding lights for new subdivisions are cost that the builders incur. Councilmember Clark asked if this would affect the monitoring equipment. Mr. Mehta said that they would be adding a remote monitoring feature, which would take care of the added increases. He noted that the devise would not be easily visible. Councilmember Lieberman commented that it had taken 11 years to get to this stage in the development process. He noted that he sees this as a very positive undertaking. Councilmember Frate asked what the time line would be on installation. Mr. Mehta explained that they would be working on it immediately after it was approved by Council and the target date would be somewhere around September or October for the whole City. Councilmember Frate said that this was a very important item because of the public safety issue. He added that the whole City would truly appreciate this. It was moved by Martinez, and seconded by Clark, to authorize the city manager to enter into a contract with Strategic Services Group, Inc. for the installation cost of converting approximately 8,500 streetlights to high-pressure sodium and the purchase and installation of approximately 18,500 remote monitoring devices in the amount of $2,192,751. The motion carried unanimously. ORDINANCES 15. PROPERTY EXCHANGE AND SPACE LEASE AGREEMENT WITH MIDWESTERN UNIVERSITY Mr. Mark Burdick, Fire Chief, presented this item. 21 This is a request for the City Council to adopt an ordinance authorizing a property exchange and space lease agreement with Midwestern University for property to be used by the Glendale Fire Department for a paramedic unit to serve the northern area of Glendale. This request supports the Council's strategic goal of one community focused on public safety for citizens and visitors by providing emergency medical response service to the northern area of the community. Glendale owns undeveloped real property consisting of approximately 2.3 acres located at the northeast corner of 53rd Avenue and Escuda Road. Midwestern University owns real property consisting of approximately 1,684 square feet located on the University campus at 19555 North 59 Avenue. Glendale and Midwestern University are interested in exchanging the properties. Midwestern University will use the property for an additional clinic building or another facility. In exchange for this property, Midwestern University will provide housing, through a 50-year lease, for a paramedic unit that will serve the northern area of Glendale. The exchanged properties and agreements create equal value for both entities. The public-private partnership with Midwestern University enhances our joint mission of saving lives and providing emergency medical services to the community. Midwestern University demonstrates their dedication by their community involvement and participation with local organizations. A paramedic unit from the clinic on the Midwestern University campus will have a direct impact on emergency response times in the northern part of the city, providing more immediate medical assistance to those in critical need. The Fire Department currently dispatches Medic 155 from Fire Station 155. All costs associated with staffing, fuel, equipment and maintenance are currently covered in the Fire Department's budget. Closing costs of approximately $3,890 will be shared by the city and Midwestern University. The funding for the closing cost is budgeted in Fire Assessment and Planning, Account No. 1000-12437-524400. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $1,945 Account Name, Fund, Account and Line Item Number Fire Assessment and Planning, Account No. 1000-12437-524400 The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the city manager to execute all documents necessary to grant the property exchange and the space lease agreement with Midwestern University. 22 Ordinance No. 2559 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING A PROPERTY EXCHANGE AND SPACE LEASE AGREEMENT WITH MIDWESTERN UNIVERSITY FOR PROPERTY LOCATED AT THE NORTHEAST CORNER OF 53RD AVENUE AND ESCUDA ROAD TO BE USED BY MIDWESTERN UNIVERSITY AND REAL PROPERTY LOCATED ON THE UNIVERSITY CAMPUS TO BE USED BY THE GLENDALE FIRE DEPARTMENT FOR A PARAMEDIC UNIT TO SERVE THE NORTHERN AREA OF GLENDALE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Martinez, and seconded by Goulet, to approve Ordinance No. 2559 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. 16. SALT RIVER PROJECT IRRIGATION EASEMENTS Mr. Larry Broyles, P.E., City Engineer, presented this item. This is a request for the City Council to adopt an ordinance granting underground irrigation easements in favor of Salt River Project (SRP) within city right-of-way; 1) west side of 51st Avenue at Luke Avenue; 2) west side of 51st Avenue north of Camelback Road; and 3) in the intersection of 59th Avenue and Camelback Road. Glendale Onboard (GO) Program, 51st Avenue, Camelback to Peoria and 59th and Camelback, is in the beginning stages of construction. The city requested that SRP relocate its existing irrigation pipeline and facilities in portions of 51st Avenue and at 59th and Camelback. SRP agreed to accommodate this request and is requesting underground irrigation easements for the relocation and protection of its facilities. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the city manager to execute underground irrigation easements in favor of Salt River Project within city right-of-way; 1) west side of 51st Avenue at Luke Avenue; 2) west side of 51St Avenue north of Camelback Road; and 3) in the intersection of 59th Avenue and Camelback Road. Ordinance No. 2560 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE FOLLOWING IRRIGATION EASEMENTS IN FAVOR OF SALT RIVER PROJECT WITHIN CITY RIGHT-OF-WAY: _ (1) WEST SIDE OF 51ST AVENUE AT LUKE AVENUE; (2) WEST SIDE OF 51SAVENUE NORTH OF CAMELBACK ROAD; AND (3) IN THE INTERSECTION OF 59TH AVENUE AND CAMELBACK ROAD; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. 23 It was moved by Clark, and seconded by Lieberman, to approve Ordinance No. 2560 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Martinez, Frate, Knaack, and Scruggs. Members voting "nay": none. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Martinez, and seconded by Frate, to hold a City Council Budget Workshop from 1:30 p.m. to 5:00 p.m. on Tuesday, April 17, 2007 in Room B-3 of the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS No citizen comments. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark reminded everyone in the Yucca district that she will be having a meeting on Thursday, April 25, 2007 at Desert Mirage Elementary School. She noted that this was the first of two identical meetings with the second with being held on May 3, 2007. Councilmember Goulet stated that tomorrow evening he would be having a neighborhood meeting at Orchard Glenn at 6644 North 61st Drive. He encouraged all the surrounding neighbors to attend. He also thanked the neighborhood at Vista and 58th Avenue for their neighborhood meeting in which they started a neighborhood watch program. Councilmember Lieberman stated that the Jazz and Blues Festival was this Saturday from 10:00am to 10:00pm and Sunday from 10:00am to 5:00pm. It will be located in the downtown Glendale park area. He encouraged everyone to come and have a great time. He also reminded everyone of his upcoming meeting April 18, 2007, 6:30 p.m., at the Sine School on Myrtle Avenue. Vice Mayor Martinez reminded everyone to attend a Cholla district meeting being held on April 18, 2007 at the Sierra Verde School. He encouraged everyone to attend with Mayor Scruggs attending as a special guest. Councilmember Knaack spoke for Councilmember Frate because of his laryngitis. She asked everyone to please watch children around water. 24 ADJOURNMENT There being no further business, the meeting was adjourned at 8:00 p.m. __sat _ _ Pamel:rna - ity Clerk 25