HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 12/12/2006 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, DECEMBER 12, 2006, AT 7:00 P.M.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark,
Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez.
Also present were Ed Beasley, City Manager; Craig Tindall, City Attorney; and
Pamela Hanna, City Clerk.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the two resolutions to be considered
at the meeting were available for public examination and the title posted at City Hall
more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE NOVEMBER 28, 2006 CITY COUNCIL
MEETING
It was moved by Goulet, and seconded by Frate, to dispense with the
reading of the minutes of the November 28, 2006 regular City Council meeting, as
each member of the Council had been provided copies in advance, and approve
them as written. The motion carried unanimously.
PROCLAMATIONS AND AWARDS
UNITY DAY PROCLAMATION
This is a request for the City Council to proclaim Friday, January 12, 2007 as
Unity Day in the City of Glendale. This day of significance is a time in which all of our
citizens are encouraged to unite to strengthen our community's commitment to the
legacy of Dr. Martin Luther King, Jr. It allows for citizens to strive for a workforce and
community that places a high value on individual dignity and respect.
Mr. and Mrs. Paul & Teresa Seabrook, owners of Glendale's Historic Gaslight
Inn, will be present to receive the proclamation.
Dr. Martin Luther King, Jr. was an American political activist, the most famous
leader of the American civil rights movement, and a Baptist minister. Considered a
peacemaker throughout the world for his promotion of non-violence and equal
treatment for different races, he received the Nobel Peace Prize before he was
assassinated in 1968. He was posthumously awarded the Presidential Medal of
Freedom in 1977 and the Congressional Gold Medal in 2004. In 1983, a federal
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holiday was created to honor the life and death of Dr. King, and in 1992 Arizona
became the 49th state to adopt the holiday.
The recommendation was to proclaim January 12, 2007 as Unity Day in honor of
Dr. Marin Luther King, Jr. in Glendale, Arizona.
Mayor Scruggs read a long list of achievements that Mr. and Mrs. Seabrook had
accomplished leading them here to Glendale. She stated that she was very pleased
that they had decided n Glendale to establish their dream of owning their own business.
Mr. Paul Seabrook and Ms. Theresa Seabrook accepted the proclamation. Mr.
Seabrook thanked Mayor Scruggs and council for honoring them with this proclamation.
He also thanked all of the citizens of Glendale for their support. He said he was
delighted to be here in Glendale.
CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING
This is a request for the City Council to accept the Certificate of Achievement for
Excellence in Financial Reporting award for the city's Comprehensive Annual Financial
Report (CAFR) for FY 2004-05.
The Government Finance Officers Association of the United States and Canada
(GFOA) recently issued the plaque awarding a Certificate of Achievement for
Excellence in Financial Reporting for the city's Comprehensive Annual Financial Report
for the fiscal year ending June 30, 2005.
This award is presented to Glendale for the eighteenth consecutive year.
Each year a CAFR is prepared to provide complete, readily available information
to the Council, citizens, the media, other public agencies and New York based bond-
rating agencies. Preparation of a CAFR reflects positively on local government's
financial management, as it relates to providing complete public disclosure of its
financial condition. It provides valuable information on topics as diverse as debt
management and ten-year trends in general government revenues and expenditures.
The recommendation was to accept the Certificate of Achievement for
Excellence in Financial Reporting.
Mr. Ray Shuey, Chief Financial Officer, was called forward to present the award
to the City with the Mayor accepting. Mayor Scruggs expressed appreciation for the
hard work of the Glendale City team that made this award possible. She said this was
a tremendous accomplishment for the City.
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PROCLAMATION OF APPRECIATION TO VICE MAYOR THOMAS R. EGGLESTON
This is a request for the City Council to recognize, through a proclamation, Vice
Mayor Thomas R. Eggleston, for his 15 years of dedicated service to the City of
Glendale and its citizens as a member of the City Council.
Vice Mayor Thomas Eggleston will be present to accept the proclamation.
Vice Mayor Eggleston has been a successful businessman for over 40 years as
the owner of various retail stores in Phoenix, Tucson, and downtown Glendale. Vice
Mayor Eggleston was appointed to represent the Barrel District in 1991, elected to the
City Council in 1994 and re-elected in 1998 and 2002. Vice Mayor Eggleston
participated in a wide variety of business, community and civic organizations. He will be
retiring after 15 years of service to the city.
The recommendation was to present the proclamation of appreciation to Vice
Mayor Eggleston in honor of his commitment to service to the community.
Vice Mayor Eggleston accepted the proclamation. He introduced and thanked
his beloved family for all their support. He said it has been a great pleasure and an
honor to serve with Mayor Scruggs. He said he wanted to thank the dedicated staff for
all their work for the city. He also acknowledged the City Council and how well they
have worked together for the citizens of Glendale. He said that this Council has
successfully come together and formed a consensus on all the important goals and
plans for the City. He also thanked the Barrel District citizens.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 18 and Ms.
Pamela Hanna, City Clerk, read consent agenda resolutions numbers 19 and 20 by
number and title.
Lieberman requested that items 13, 15 and 16 be heard separately.
1. LIQUOR LICENSE NO. 3-1092 SPORTSMAN'S FINE WINES & SPIRITS
This is a request for the City Council to approve a person-to-person transfer of
this Series 6 (Bar — All Liquor) license for Sportsman's Fine Wines & Spirits, located at
6685 West Beardsley Road No. 180. The Arizona State application (number
06070359) was submitted by Nathan Andrew Mears.
The 60-day deadline for processing this application is December 14, 2006. The
location of the establishment will be 6685 West Beardsley Road No. 180 and is within
the Cholla District, zoned C-2 (general commercial). This establishment is over 300
feet from any school or church. Sportsman's Fine Wines & Spirits have operated at this
location from July 2004 to present and held a Series 6 liquor license for the duration.
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This is a person-to-person transfer of this Series 6 liquor license from a Corporation to
a Limited Liability Company. The population density is 3,810 people per square mile.
The approval of this license will not increase the total number of liquor licenses in this
area. The number of liquor licenses within a one-mile radius is 20 as listed below:
Series Type Quantity
6 Bar - All Liquor 2
7 Bar - Beer & Wine 2
9 Liquor Store - All Liquor 4
10 Liquor Store - Beer & Wine 2
12 Restaurant - All Liquor 9
14 Private Club 1
Total 20
No previous action has occurred.
No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staffs recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
2. LIQUOR LICENSE NO. 3-1093 CVS PHARMACY#00017
This is a request for the City Council to approve a location transfer of this Series
9 (Liquor Store — All Liquor) license from CVS Pharmacy #09301, located at 6712 West
Bell Road to CVS Pharmacy #00017, located at 18591 North 59`" Avenue. The Arizona
State application (number 09070570) was submitted by Jason Barclay Morris.
The 60-day deadline for processing this application is December 14, 2006. The
location of the establishment will be 18591 North 59th Avenue and is within the Cholla
District, zoned SC (shopping center). This establishment is over 300 feet from any
school or church. Eckerd Drugs #5302 operated at this location from May 2003 to
November 2004 and CVS Pharmacy #00017 from November 2004 to present with a
Series 10 (Liquor Store — Beer & Wine) license. If this Series 9 license is approved for
this location the Series 10 license will be canceled. The population density is 4,743
people per square mile. The approval of this license will not increase the total number
of liquor licenses in this area. The number of liquor licenses within a one-mile radius is
8 as listed below:
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Series Type Quantity
6 Bar - All Liquor 1
7 Bar - Beer & Wine 1
9 Liquor Store - All Liquor 1
10 Liquor Store - Beer& Wine 1
12 Restaurant - All Liquor 4
Total 8
No previous action has occurred.
One protest was received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staff's recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
3. LIQUOR LICENSE NO. 3-1094 EJ'S SPORTS BAR AND GRILL
This is a request for the City Council to approve a person-to-person transfer of
this Series 6 (Bar — All Liquor) license for EJ's Sports Bar and Grill, located at 8830
North 43`d Avenue. The Arizona State application (number 06070477) was submitted
by Stephen Francis Cisneros.
The 60-day deadline for processing this application is December 21, 2006. The
location of the establishment will be 8830 North 43rd Avenue and is within the Cactus
District, zoned C-2 (general commercial). This establishment is over 300 feet from any
school or church. At this location Waterhole operated from July 1994 to December
2005 and Daddy's Bar & Grill from December 2005 to October 2006. Both
establishments operated with a Series 6 liquor license. This is a person-to-person
transfer of this Series 6 liquor license operating with an interim permit. The population
density is 5,391 people per square mile. The approval of this license will not increase
the total number of liquor licenses in this area. The number of liquor licenses within a
one-mile radius is 34 as listed below:
Series Type Quantity
6 Bar- All Liquor 9
7 Bar- Beer& Wine 4
9 Liquor Store - All Liquor 4
10 Liquor Store - Beer & Wine 7
12 Restaurant - All Liquor 10
Total 34
No previous action has occurred.
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No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staffs recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
4. LIQUOR LICENSE NO. 3-1095 THE SPICERY
This is a request for the City Council to approve a new Series 12 (Restaurant —
All Liquor) license for The Spicery, located at 7141 North 59th Avenue. The Arizona
State application (number 12076877) was submitted by Theresa M. Cirino-Jones.
The 60-day deadline for processing this application is December 30, 2006. The
location of the establishment is 7141 North 59tn Avenue and is within the Ocotillo
District, zoned PAD (planned area development). The Spicery has operated at this
location from January 1990 to present, fewer than three different ownerships. There
was a Series 12 liquor license at this location from October 2003 to December 2005.
The population density is 4,359 people per square mile. The approval of this license
will increase the total number of liquor licenses in this area by one. The number of
liquor licenses within a one-mile radius is 36 as listed below:
Series Type Quantity
6 Bar— All Liquor 3
7 Bar— Beer & Wine 4
9 Liquor Store —All Liquor 3
10 Liquor Store — Beer & Wine 11
12 Restaurant—All Liquor 11
14 Private Club 4
Total 36
No previous action has occurred.
No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staff's recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
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5. LIQUOR LICENSE NO. 3-1096 SUNSET MINI MART
This is a request for the City Council to approve a new Series 10 Liquor Store —
Beer and Wine) license for Sunset Mini Mart, located at 6204 North 43` Avenue. The
Arizona State application (number 10075306) was submitted by Ashor Steve Enwiya.
The 60-day deadline for processing this application is December 30, 2006. The
location of the establishment is 6204 North 43`d Avenue and is within the Cactus
District, zoned C-2 (general commercial). This establishment is over 300 feet from any
school or church. This business operated as Sunset Mini Mart from April 1996 to
present, and held a Series 10 license throughout the duration. This is a new license
application by Ashor Steve Enwiya operating with an interim permit. The population
density is 9,614 people per square mile. The approval of this license will not increase
the total number of liquor licenses in this area. The number of liquor licenses within a
one-mile radius is 24 as listed below:
Series Type Quantity
6 Bar—All Liquor 5
7 Bar— Beer& Wine 1
9 Liquor Store — All Liquor 4
10 Liquor Store — Beer & Wine 8
12 Restaurant—All Liquor 6
Total 24
No previous action has occurred.
No protests were received during the 20-day posting period.
The City of Glendale Planning and Police Departments, as well as the Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements. Therefore, it is staff's recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
6. SPECIAL EVENT LIQUOR LICENSE FOR CITY OF GLENDALE GLITTER AND
GLOW BCS BLOCK PARTY, JANUARY 6. 2007 — 5800 WEST GLENN DRIVE
This is a request for the City Council to approve a special event liquor license for
the City of Glendale Office of Special Events. The event will be at 5800 West Glenn
Drive on Saturday, January 6, 2007 from 3:00 to 10:00 p.m.
The purpose of this event is for Glendale Glitter and Glow BCS (Bowl
Championship Series) Block Party. The special event liquor license was submitted by
Jerry P. McCoy.
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If this license is approved, the total days expended by this applicant will be one
of the allowed 10 days per year. Under the provisions of Arizona Revised Statutes Sec.
4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special
event liquor license only if the Council recommends approval of such license.
No previous action has occurred.
The City of Glendale Planning, Fire and Police Departments have reviewed the
application and determined that it meets all technical requirements. Therefore, it is
staff's recommendation to forward the application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
7. SPECIAL EVENT LIQUOR LICENSE FOR CITY OF GLENDALE GLITTER AND
GLOW BCS BLOCK PARTY. JANUARY 6, 2007 — 5740 WEST GLENN DRIVE
This is a request for the City Council to approve a special event liquor license for
City of Glendale Office of Special Events. The event will be at 5740 West Glenn Drive
on Saturday, January 6, 2007 from 3:00 to 10:00 p.m.
The purpose of this event is for Glendale Glitter and Glow BCS (Bowl
Championship Series) Block Party. The special event liquor license was submitted by
Jerry P. McCoy.
If this license is approved, the total days expended by this applicant will be two of
the allowed 10 days per year. Under the provisions of Arizona Revised Statutes Sec. 4-
203.02, the Arizona Department of Liquor Licenses and Control may issue a special
event liquor license only if the Council recommends approval of such license.
No previous action has occurred.
The City of Glendale Planning, Fire and Police Departments have reviewed the
application and determined that it meets all technical requirements. Therefore, it is
staffs recommendation to forward the application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
8. SPECIAL EVENT LIQUOR LICENSE FOR ST. HELEN'S COUNCIL #11738
KNIGHTS OF COLUMBUS — CHARITY FUNDRAISER - DECEMBER 31, 2006
This is a request for the City Council to approve a special event liquor license for
St. Helen's Council #11738 Knights of Columbus, located at 5510 West Cholla. The
event will be on Sunday, December 31, 2006 from 9:00 p.m. to 1:00 a.m.
This event will be a New Year's Eve Party, with proceeds going to St. Helen's
charitable activities. The special event liquor license was submitted by Raymond
Charles Stock.
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If this license is approved, the total days expended by this applicant will be two of
the allowed 10 days per year. Under the provisions of Arizona Revised Statutes Sec. 4-
203.02, the Arizona Department of Liquor Licenses and Control may issue a special
event liquor license only if the Council recommends approval of such license.
No previous action has occurred.
The City of Glendale Planning, Fire and Police Departments have reviewed the
application and determined that it meets all technical requirements. Therefore, it is
staffs recommendation to forward the application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
9. SPECIAL EVENT LIQUOR LICENSE FOR QUALITY OF LIFE COMMUNITY
SERVICES, INC. - DECEMBER 31, 2006 AND JANUARY 1, 2007
This is a request for the City Council to approve a special event liquor license for
Quality of Life Community Services, Inc. The event will be at 6520 North 91st Avenue
on Sunday, December 31, 2006 from 5:00 p.m. to 1:00 a.m. the following day, and
Monday, January 1, 2007 from 9:00 a.m. to 1:00 a.m. the following day.
Quality of Life Community Services, Inc. will receive twenty-five percent of the
sales proceeds from the use of this liquor license for their charitable program. The
special event liquor license was submitted by Paige T. Garrett.
If this license is approved, the total days expended by this applicant will be one
of the allowed 10 days per year. Under the provisions of Arizona Revised Statutes Sec.
4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special
event liquor license only if the Council recommends approval of such license.
No previous action has occurred.
The City of Glendale Planning, Fire and Police Departments have reviewed the
application and determined that it meets all technical requirements. Therefore, it is
staffs recommendation to forward the application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
10. SPECIAL EVENT LIQUOR LICENSE FOR QUALITY OF LIFE COMMUNITY
SERVICES, INC. - JANUARY 6, 7 & 8, 2007
This is a request for the City Council to approve a special event liquor license for
Quality of Life Community Services, Inc. The event will be at 6520 North 91St Avenue
on Saturday, January 6, 2007 from 5:00 p.m. to 1:00 a.m. the following day; Sunday,
January 7, 2007 from 10:00 a.m. to 1:00 a.m. the following day, and Monday, January
8, 2007 from 10:00 a.m. to 1:00 a.m. the following day.
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Quality of Life Community Services, Inc. will receive twenty-five percent of the
sales proceeds from the use of this liquor license for their charitable program. The
special event liquor license was submitted by Paige T. Garrett.
If this license is approved, the total days expended by this applicant will be four
of the allowed 10 days per year. Under the provisions of Arizona Revised Statutes Sec.
4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special
event liquor license only if the Council recommends approval of such license.
No previous action has occurred.
The City of Glendale Planning, Fire and Police Departments have reviewed the
application and determined that it meets all technical requirements. Therefore, it is
staffs recommendation to forward the application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
11. SPECIAL EVENT LIQUOR LICENSE FOR FIESTA BOWL - JANUARY 1, 2007
This is a request for the City Council to approve a special event liquor license for
Arizona Sports Foundation, doing business as Fiesta Bowl, to host football game
festivities at One Cardinals Drive. The event will be on Monday, January 1, 2007 from
9:00 a.m. to 10:00 p.m. The special event liquor license was submitted by Tracy A.
Guerra.
If this license is approved, the total licenses expended by this applicant will be
three of the allowed 10 this year. Under the provisions of Arizona Revised Statutes
Sec. 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a
special event liquor license only if the Council recommends approval of such license.
No previous action has occurred.
The City of Glendale Planning, Fire and Police Departments have reviewed the
application and determined that it meets all technical requirements. Therefore, it is
staff's recommendation to forward the application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
12. SPECIAL EVENT LIQUOR LICENSE FOR ARIZONA COLLEGE FOOTBALL
CHAMPIONSHIP FOUNDATION — JANUARY 8, 2007
This is a request for the City Council to approve a special event liquor license for
Arizona College Football Championship Foundation to host football game festivities at
One Cardinals Drive. The event will be held on Monday, January 8, 2007 from 9:00
a.m. to 10:00 p.m. The special event liquor license application was submitted by Tracy
A. Guerra.
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If this license is approved, the total licenses expended by this applicant will be
four of the allowed 10 this year. Under the provisions of Arizona Revised Statutes Sec.
4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special
event liquor license only if the Council recommends approval of such license.
No previous action has occurred.
The City of Glendale Planning, Fire and Police Departments have reviewed the
application and determined that it meets all technical requirements. Therefore, it is
staffs recommendation to forward the application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.
14. FINAL PLAT APPLICATION FP06-05: NORTHERN GATEWAY COMMERCE
PARK— 7986 NORTH 71sT AVENUE
This is a request by Survey Innovation Group for the City Council to approve the
final plat for Northern Gateway Commerce Park, located at 7986 North 71st Avenue.
The proposed final plat is consistent with the General Plan and the existing M-1
(Light Industrial) zoning district. The request meets the requirements of the Subdivision
and Minor Land Division Ordinance.
Northern Gateway Commerce Park is a nine-lot industrial subdivision on 16.16
acres. Lot sizes vary from 33,783 square feet to 100,640 square feet. The plat shows
the location of the future Northern Parkway right-of-way line.
On November 1, 1983, the Council approved the M-1 zoning for this subdivision
in case number Z-83-36.
This request facilitates development of the property by providing subdivided lots
that are ready for development.
The recommendation was to approve Final Plat application FP06-05.
17. AGREEMENT FOR PURCHASE OF PHYSICAL SECURITY
INFRASTRUCTURE FOR PUBLIC SAFETY FACILITIES
This is a request for the City Council to authorize the City Manager to purchase
physical security infrastructure for public safety facilities from GTSI, Incorporated.
This purchase addresses the Council goal of providing a high quality of services
to citizens by enhancing the physical security of police and fire department facilities.
Funds from a 2005 Urban Areas Security Initiative (UASI) grant were awarded to
the city for critical infrastructure protection and enhancing physical security for the Main
Public Safety Building and Foothills Public Safety Building.
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The Council has previously approved the following State Homeland Security
grants:
November 14, 2006 — The 2006 State Homeland Security grant to enhance the
Police Department's Bomb Squad and Terrorism Liaison Officer Program, as
well as the Fire Department's Metropolitan Medical Response System program.
November 14, 2006 —Intergovernmental Agreement for the 2006 State
Homeland Security Grants.
June 28, 2005 — The 2004 State Homeland Security grant to enhance the
capabilities of the Police Department's Bomb Squad.
May 24, 2005 — The 2004 Law Enforcement Terrorism Prevention Program grant
to enhance the Police Department's terrorism prevention and intervention
program.
April 26, 2005 — The 2004 State Homeland Security grant to enhance the
capabilities of the Police and Fire Department's Rapid Response and SWAT
teams.
April 12, 2005 — Purchase of Rapid Response Team equipment.
March 11, 2003 — Fiscal Year 2001-02 Department of Justice grant for domestic
preparedness equipment.
April 9, 2002 — Fiscal Year 2000-01 Department of Justice grant for domestic
preparedness equipment.
June 12, 2001 - Department of Justice grant for the Fire Department to receive
domestic preparedness equipment.
These funds will purchase physical security measures for two of Glendale's
thirty-two state-identified critical infrastructure facilities and will provide continuity of
operations and essential services for citizens.
There is no financial match requested for this funding. This is one-time funding
by the State Department of Homeland Security specifically for the programs identified
above. While no matching funds are requested for the initial purchase of this
equipment, there is an expectation that the city would need to allocate funds to operate
and replace any equipment purchased with Homeland Security grant monies.
Departments will submit supplemental requests for future fiscal year budgets.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $475,000
Account Name. Fund, Account and Line Item Number
Urban Areas security initiative (UASI) Grant #2005-GE-T5-0030, Account No. 1840-
33062-551400.
The recommendation was to authorize the City Manager to enter into a
purchasing agreement with GTSI, Incorporated for the purchase of physical security
infrastructure for public safety facilities in an amount not to exceed $475,000.
18. CONTRACT AMENDMENT FOR DOWNTOWN PEDESTRIAN
ENHANCEMENTS IN THE GLENDALE ONBOARD TRANSPORTATION
PROGRAM
• This is a request for the City Council to amend an existing contract with
Kimley-Horn and Associates, Inc. in an amount not to exceed $930,770.
The amendment includes funding for design and construction
administration of additional pedestrian-related improvements in the
downtown core area and along Glendale, Grand, and Myrtle Avenues.
This project contributes to several of the Council's strategic goals. The first is
"One Community with a Vibrant City Center". This is achieved by enhancing the
downtown area with decorative sidewalks, pedestrian lighting, street landscaping, and
underground utilities on Glendale Avenue.
Secondly, having a vibrant city center will attract "Quality Economic
Development" activity in the downtown area. In addition, providing a pedestrian-friendly
environment will increase transportation options for visitors to this area creating "High
Quality Services for Citizens".
On November 6, 2001, voters approved funding for pedestrian enhancements in
downtown Glendale and spot improvements along Grand Avenue. Since approval of
the design contract for downtown improvements, the scope of this project has been
expanded, including:
• Addition of streetlights and under grounding utilities along Glendale
Avenue between 59m and 67th Avenues.
• Expanded area of landscaping along Glendale Avenue between 43rd and
67m Avenues.
• Addition of median landscaping in Grand Avenue from 43rd to 57th
Avenues.
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• Expanded landscaping and lighting along Myrtle Avenue from 59th to 62nd
Avenues.
• Additional lighting and electrical outlets in the downtown core area.
On October 24, 2006, the Council approved a Construction Manager at Risk
(CMAR) Agreement with Sundt Construction, Inc. in the amount of $176,327 to provide
pre-construction design services for pedestrian enhancements located in downtown
Glendale.
On January 24, 2006, the Council approved a professional services agreement
in an amount of $1,495,871 with Kimley-Horn and Associates, Inc. for the design of the
pedestrian enhancements.
In December of 1994, the Council adopted the Glendale Downtown Streetscape
Design Guidelines.
Construction of the proposed enhancements will improve the appearance and
enhance access to the downtown area. These improvements will attract visitors to this
important area of the city, enhance the pride of ownership that Glendale residents have
in their downtown, and contribute to the long-term commercial redevelopment of the
area.
This project was presented at public meetings held as part of the Glendale
Onboard Transportation Program. One project-specific public meeting was held for the
citizens in the project area on August 28, 2006. The Citizens Transportation Oversight
Commission has been involved in the development of the concept and the review of the
final design. The Downtown Development Corporation has been involved and
supportive of this project.
Information has been presented to the downtown businesses through the
Downtown Marketing Advisory Group, Special Events Task Force and at the Downtown
Information Fair held on May 15, 2006.
Engineering Department staff has negotiated a fee for additional design services
with Kimley-Horn and Associates, Inc. in the amount of $930,770. Funding is available
in the Fiscla Year 2006-07 GO Transportation Capital Improvement Program,
Downtown Pedestrian Circulation project.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $930,770
Account Name, Fund, Account and Line Item Number:
FY 2006-07 Downtown Pedestrian Circulation, Account No. 2210-65027-551200
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The recommendation was to amend the professional services agreement with
Kimley-Horn and Associates, Inc. in an amount not to exceed $930,770.
CONSENT RESOLUTIONS
19. INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF
TRANSPORTATION FOR GRAND AVENUE IMPROVEMENTS
This is a request for the City Council to approve an intergovernmental agreement
(IGA) with the Arizona Department of Transportation (ADOT) for the reimbursement of
the acceleration of design and construction of median and aesthetic improvements
along Grand Avenue, between 43rd Avenue and 57th Drive.
This agreement will allow ADOT to reimburse Glendale up to $2,905,000.
Reimbursement from ADOT is anticipated in Fiscal Year 2008-09 and Fiscal Year 2009-
10.
This project contributes to two of the Council's strategic goals. The first is "One
Community with a Vibrant City Center", which is achieved by enhancing access to the
downtown area by constructing landscaping and other aesthetic improvements along
Grand Avenue, leading to the 57th Drive entryway into downtown. Secondly, the
improvements along Grand Avenue will help to attract "Quality Economic Development"
activity within the Grand Avenue corridor.
In November of 2001, Glendale voters approved the half-cent transportation
sales tax package, which called for "roadway spot improvements" along Grand Avenue
within Glendale.
In November of 2004, the voters of Maricopa County passed Proposition 400,
which includes $147 million for Grand Avenue improvements within Glendale, Peoria
and Phoenix.
In December of 2005, the Grand Avenue Major Investment Study, Phase II, set
aside funds for Glendale for access control and for aesthetic improvements along
Grand Avenue.
Grand Avenue improvements are programmed in the Glendale Onboard (GO)
Transportation Program, the City's Capital Improvement Program (Fiscal Year 2008-
09), and in ADOT's Capital Improvement Program. ADOT will be responsible for
construction of all improvements, with construction completed for the total project in
2010. The city will have responsibility for right-of-way acquisition and related
redevelopment within Glendale.
This IGA will enable Glendale to construct median improvements along Grand
Avenue, between 43rd and 57th Avenues and streetscape improvements along the
drainage detention basin adjacent to Peck Elementary School. Streetscape
15
improvements along the drainage basin will include sidewalks, landscaping, and a
screen wall. The Peck Elementary School drainage basin improvements and median
improvements are currently under design.
In the IGA, the city agrees to fund, design, and construct the landscaping and
median improvements in an amount estimated at $240,000 for design and $2,665,000
for construction. ADOT will reimburse the city for design and construction of this portion
of the project (43rd Avenue to 57th Drive) with regional funds after July 1, 2009 for
design and after July 1, 2010 for construction.
Construction of the proposed landscaping and aesthetic improvements will
upgrade the appearance of Grand Avenue, which is a heavily traveled transportation
facility within the City and a gateway to downtown. Furthermore, accelerating this
project for construction in Fiscal Year 2006-07 will ensure the improvements are
completed prior to the national events taking place in 2008 and 2009. These
improvements build upon the ADOT grade separations constructed along Grand
Avenue to improve traffic flow and upgrade the appearance of the roadway. These
improvements will contribute to long-term commercial redevelopment opportunities
within the Grand Avenue corridor.
The GO Program provides multiple opportunities for public input. Three public
meetings on Grand Avenue improvements have been held since May 2003. This year,
an annual report was sent to all Glendale households, a transportation fair was held on
April 9, 2006, and a community meeting for the annual report was held on April 19,
2006. The Citizens Transportation Oversight Commission has been involved in the
development of the concept for this project.
Funds for median and aesthetic improvements for Grand Avenue are budgeted
as part of the Fiscal Year 2006-07 and Fiscal Year 2007-08 GO Transportation Capital
Improvement Program in the Grand Avenue Access Enhancements project ($1,000,000
in Fiscal Year 2006-07 and $1,905,000 in Fiscal Year 2007-08). The reimbursement
funds will be deposited to fund 2210.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $2,905,000
Account Name, Fund, Account and Line item Number
FY 2006-08 Grand Ave Access Enhancements, Account No. 2210-65007-550800
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to enter into an intergovernmental agreement
with the Arizona Department of Transportation for the reimbursement and acceleration
of design and construction of median improvements and aesthetic improvements along
Grand Avenue between 43rd Avenue and 57th Drive in an amount not to exceed
$2,905,000.
16
Resolution No. 4011 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF
TRANSPORTATION FOR THE DESIGN AND CONSTRUCTION OF MEDIAN AND
AESTHETIC IMPROVEMENTS ALONG GRAND AVENUE BETWEEN 43RD AVENUE
AND 57TH DRIVE.
20. ACCEPTANCE OF 2005 STATE HOMELAND SECURITY GRANT PROGRAM
This is a request for the City Council to adopt a resolution authorizing the City
Manager to accept and administer the Fiscal Year 2005 State Homeland Security Grant
award for a total amount of$200,000.
This grant award will support the Glendale Police Department Special
Operations Division. With previous funds, the Police Department has purchased critical
infrastructure protective equipment that provides for the remote monitoring of critical
infrastructure identified in the State of Arizona threat and vulnerability assessment
documents. The intent with the current award is to build on the previous investment
and add viewing capability, as well as increase the amount of facilities that receive
these video feeds. Past projects have allowed public safety officials to view traffic and
crowd activity in and around the stadium. This capability proved to be very beneficial
and adds to the city's ability to protect public safety in that area.
Council has previously approved the following State Homeland Security grants:
November 14, 2006 — The 2006 State Homeland Security grant to enhance the
Police Department's Bomb Squad and Terrorism Liaison Officer Program, as
well as the Fire Department's Metropolitan Medical Response System program.
November 14, 2006 —Intergovernmental Agreement for the 2006 State
Homeland Security Grants.
June 28, 2005 — The 2004 State Homeland Security grant to enhance the
capabilities of the Police Department's Bomb Squad.
May 24, 2005 — The 2004 Law Enforcement Terrorism Prevention Program grant
to enhance the Police Department's terrorism prevention and intervention
program.
April 26, 2005 — The 2004 State Homeland Security grant to enhance the
capabilities of the Police and Fire Department's Rapid Response and SWAT
teams.
April 12, 2005 — Purchase of Rapid Response Team equipment.
17
March 11, 2003 — Fiscal Year 2001-02 Department of Justice grant for domestic
preparedness equipment.
April 9, 2002 — Fiscal Year 2000-01 Department of Justice grant for domestic
preparedness equipment.
June 12, 2001 - Department of Justice grant for the Fire Department to receive
domestic preparedness equipment.
Since 1999, Glendale has been able to leverage city funds with grant funds to
enhance first responder preparedness within the city and the West Valley. Grant funds
have been used to purchase safety equipment to protect first responders, specialized
equipment for technical operations, and equipment to enhance communication efforts,
as well as to develop preparedness training and to enhance prevention and intervention
programs.
There is no financial match requested for this funding. This is one-time funding
by the State Department of Homeland Security specifically for the programs identified
above. While no matching funds are requested for the initial purchase of this
equipment, there is an expectation that the city would need to allocate funds to operate
and replace any equipment purchased with Homeland Security grant monies.
Departments will submit supplemental requests for future fiscal year budgets.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X X $200,000
Account Name, Fund, Account and Line Item Number
Arizona State Homeland Security Grant (SHSGP Central RAC), Grant #C-05-106,
Project #04-61, Account No. 1840-33066-551400
The recommendation was to waive reading beyond title and adopt a resolution
authorizing the City Manager to accept and administer the Fiscal Year 2005 State
Homeland Security Grant for a total amount of$200,000.
Resolution No. 4012 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ACCEPTING $200,000 FROM THE 2005 ARIZONA STATE
HOMELAND SECURITY GRANT PROGRAM OF THE CENTRAL REGION FOR THE
"HARDEN CRITICAL INFRASTRUCTURE PROJECT" (PROJECT NUMBER C-05-
106).
18
Mr. Leonard Clark, a Barrel District, resident spoke on items 13, 14, 17, 18, and
19. Mr. Clark stated that he is glad to live in a great city such as the City of Glendale.
He stated it was a great place to raise a family. He said he is in favor of the
government improvement grant. He said he has seen improvement in the city. He said
he is also in support of the security infrastructure for public safety facilities. He noted
he supports the pedestrian enhancement for the city of Glendale.
It was moved by Eggleston, and seconded by Martinez, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 12, 14, 17 and 18,
including to forward Liquor License Application No. 3-1092 for Sportsman's Fine
Wines & Spirits, Liquor License Application No. 3-1093 for CVS Pharmacy #00017,
Liquor License Application No. 3-1094 for EJ's Sports Bar and Grill, Liquor
License Application No. 3-1095 for The Spicery, and Liquor License Application
No. 3-1096 for Sunset Mini Mart; and Special Event Liquor License Applications
for (1) City of Glendale Glitter and Glow Bowl Championship Series Block Party to
be held on January 6, 2007 at 5800 West Glenn Drive, (2) Glendale Glitter and
Glow Bowl Championship Series Block Party to be held on January 6, 2007 at
5740 West Glenn Drive, (3) St. Helen's Council #11738 Knights of Columbus for a
New Year's Eve party to be held on December 31, 2006 at 5510 West Cholla, (4)
Quality of Life Community Services, Inc. for charitable events to be held on
December 31, 2006 and January 1, 2007 at 6520 North 91st Avenue, (5) Quality of
Life Community Services, Inc. for charitable events to be held on January 6, 7 & 8,
2007 at 6520 North 91St Avenue, (6) Arizona Sports Foundation, doing business as
Fiesta Bowl, to host football game festivities on January 1, 2007 at One Cardinals
Drive, and Arizona College Football Championship Foundation to host football
game festivities on January 8, 2007 at One Cardinals Drive, to the State of Arizona
Department of Liquor Licenses and Control, with the recommendation for
approval. The motion carried unanimously.
It was moved by Eggleston and seconded by Frate to approve items 19 and
20, the approval and adoption of Resolution No. 4011 New Series and Resolution
No. 4012 New Series. The motion carried unanimously.
13. FALL 2006 NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM
RECOMMENDATIONS
Mr. Kevin Jackson, Neighborhood Partnership Administrator, presented this item.
This is a request for the City Council to approve the fall 2006 Neighborhood
Improvement Grant requests and program enhancements, as recommended by the
Citizens' Advisory Commission on Neighborhoods.
As part of its commitment to revitalizing and preserving older neighborhoods, the
Council established the Citizens' Advisory Commission on Neighborhoods to make
funding recommendations on neighborhood improvement grant requests. The Council
also established the Citizens' Advisory Commission on Neighborhoods to provide
19
advice on general policies, strategies and programs relating to the revitalization and
preservation of neighborhoods. The Commission's recommendations are consistent
with the Neighborhood Element of the General Plan and the Council's strategic goal of
"One Community with Strong Neighborhoods".
For Fiscal Year 2006-07, the Council set aside $700,000 to support various
neighborhood grant projects. Of this amount, $325,000 is available for the fall 2006
Grants Cycle. On November 1, 2006, the Commission on Neighborhoods concluded a
two-month review process of three neighborhood grant requests and voted to
recommend funding for each of the projects as follows:
West Plaza One HOA — The neighborhood is requesting $46,527.50 to repave
its parking lot and driveway entrances. This neighborhood is located within the
boundaries of 43rd to 44th Avenues and Maryland Avenue to Ocotillo Road. The
neighborhood will be contributing an additional $90,317 to the project.
Apollo Heights Neighborhood Association — The neighborhood is requesting
$18,064.80 to install entry signage along the wall on the southeast corner of 46
and Northern Avenues and landscape improvements (synthetic turf, granite and
boulders) in the planters along the southeast and southwest corners of 46th and
Northern Avenues and the southeast corner of 47th and Northern Avenues. This
neighborhood is located within the boundaries of 46th to 47th Avenues and
Northern to Augusta Avenues.
Pioneer Neighborhood Association - The neighborhood is requesting
$226,336.22 to landscape the median that runs on Country Gables Road from
59th to 63`d Avenues. The neighborhood previously received grant funds to
complete design work and this grant will provide funding for construction. This
neighborhood is located within the boundaries of 59t to 63`d Avenues and
Country Gables to Greenway Road.
The Neighborhood Improvement Grant Program and its funding were reviewed,
discussed, and approved by Council as a part of the Fiscal Year 2006-07 budget setting
process.
The Council has previously reviewed and approved over $7.5 million in
Neighborhood Improvement Grant funding (166 different grants) since the inception of
the program in Fiscal Year 1994-95. The fall 2006 funding cycle represents the 22nd
such funding cycle since the inception of the program.
Each of the recommended grant projects will make needed improvements in the
respective neighborhoods.
The following public meetings were held for the fall 2006 grants process:
20
On November 1, 2006, the Neighborhood Partnership staff facilitated a grant
hearing where the Commission on Neighborhoods considered and made funding
recommendations for each of the three neighborhood grant requests.
On October 11, 2006, the Neighborhood Partnership staff facilitated a grant
hearing where the nine neighborhood applicants publicly presented their grant
requests.
On August 10 and 19, 2006, the Neighborhood Partnership staff conducted two
grant orientations to educate prospective neighborhood applicants about the
neighborhood grants process.
In addition to the above meetings, direct mail, neighborhood newsletters, website
publicity, media releases and e-mail notification were all used to notify Glendale
residents of the opportunity to apply for a spring 2006 neighborhood grant.
Funds for the proposed neighborhood grant requests are available in the
following Fiscal Year 2006-07 Neighborhood Improvement Grant Account.
Grants Capital Expense One-Time Cost Budgeted _ Unbudgeted Total
X X X $290,928.52
Account Name, Fund, Account and Line Item Number
Neighborhood Improvement Grant, Account No. 1000-15120-518200
The recommendation was to approve the fall 2006 Neighborhood Improvement
Grant requests in the amount of $290,928.52, as recommended by the Citizens'
Advisory Commission on Neighborhoods.
Councilmember Lieberman wished to make sure that the citizens were aware of
what is being worked on by several commissions. He said that this was an 11-member
citizens commission that makes these grant recommendations. The mission is to
promote community involvement in the best way possible. He said the government
improvement grant program is one of the most integral programs that the city has,
which promotes community involvement. Councilmember Lieberman addressed the
fact that the program has approved over $7% Million in neighborhood grant funding
since FY 94/95. He added that two of the three grants were in the Cactus District.
It was moved by Lieberman and seconded by Clark to approve the fall 2006
Neighborhood Improvement Grant requests in the amount of $290,928.52, as
recommended by the Citizens Advisory Commission on Neighborhoods. The
motion carried unanimously.
21
15. PROFESSIONAL SERVICES AGREEMENT — DOWNTOWN PARKING
GARAGE
Ms. Karen Thoreson, Economic Development Director, presented this item.
This is a request for the City Council to authorize the City Manager to enter into a
professional services agreement with Dick & Fritsche Design Group, Inc. (DFDG). The
services provided by this agreement are for design and construction administration
services for a new downtown parking garage that will be located on the existing Bank of
America building parking lot.
The Council has a strategic goal of "One Community with a Vibrant City Center",
which specifies a new parking structure should be constructed in the Downtown.
In October of 2006, DFDG completed a parking garage feasibility study, which
recommended the parking lot north of the Bank of America building, located at 5800
West Glenn Drive, as the best site for a 600-space mixed-use parking garage.
In October, a Request for Proposals for Design and Construction Administration
Services was advertised and sent to architectural firms, with four firms responding. The
selection committee, made up of staff from the Materials Management, Engineering,
Economic Development, and Planning Departments, and an executive from a licensed
contracting company, selected DFDG as the best qualified firm to perform the required
service.
Council provided guidance at the September 5, 2006 workshop to continue with
planning for a downtown-parking garage.
On June 27, 2006, the Council approved the Fiscal Year 2006-07 Capital
Improvement Projects (CIP) Budget, which includes funding for a downtown parking
structure.
On May 9, 2006, the Council approved the selection of DFDG to complete a
feasibility study for a downtown parking structure.
A parking structure in the downtown will provide safe, accessible parking in order
to encourage citizens and visitors to frequent the shops, restaurants and events held
within the City Center.
Additional structured parking provides more efficient land utilization and can be
designed to allow ground floor retail uses when the market is receptive to that. A multi-
use parking structure will benefit the Glendale community and visitors who come to the
downtown for shopping, city services and special events.
Pedestrian-level retail will further enliven the streets around the garage and offer
business opportunities that support Glendale's Dining District and downtown events.
22
In particular, Glendale Avenue businesses, Catlin Court shops; and the visitors
to the Civic Center and City Hall will enjoy the convenient, close parking that is currently
in short supply.
Engineering staff negotiated a fee to cover the design services and construction
administration services for this project in the amount of $1,054,150. Funds are
available in the Fiscal Year 2006-07 Capital Improvement Program, Downtown Parking
Structure project.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $1,054,150
Account Name. Fund, Account and Line Item Number
Downtown Parking Structure, Account No. 1980-68113-551200
The recommendation was to authorize the City Manager to enter into a
professional services agreement with Dick & Fritsche Design Group, Inc. in an amount
not to exceed $1,054,150.
Councilmember Lieberman stated that he wanted the citizens to be aware that
the City of Glendale already owns the land. He wanted to point out to the citizens that
this project is important to the community. He said that it was essential to have
additional parking close to the Civic Center and the downtown area.
It was moved by Lieberman and seconded by Frate to authorize the City
Manager to enter into a professional services agreement with Dick & Fritsche
Design Group, Inc. in an amount not to exceed $1,054,150. The motion carried
unanimously.
16. PROFESSIONAL SERVICES AGREEMENT — RELOCATION OF FIRE
STATION NO. 151
Chief Mark Burdick, Fire Chief, presented this item.
This is a request for the City Council to approve a professional services
agreement with DWL Architects, Inc. (DWL). The services provided by this agreement
are for design and construction administration services for a new fire station that will be
located on 52nd Avenue and Lamar Road. Fire Station 151, currently located at 55th
and Orangewood Avenues, will be relocated to the new fire station.
This request supports the Council priority of ensuring public safety and
awareness by providing the downtown area of the city with more immediate access to
fire protection and emergency medical services.
23
Fire Station 151 is currently located at 55th and Orangewood Avenues. Fire
Station 151 was built in 1969 and is no longer functional for the city's needs in this
service sector, and would better serve citizen's needs in a centralized area for this
service sector. Because it is situated in the center of a residential square mile, the
activity level creates noise and response issues.
There is a need for a fire station to be in closer proximity to Glendale Avenue to
provide more immediate response to emergencies in this area. The relocation of Fire
Station 151 will have a direct impact on emergency response times in this part of the
city, providing more immediate medical assistance to those in critical need, as well as
faster fire response capabilities.
On September 7, 2006, a notice for a Request for Proposals (RFP) was
advertised and sent out to architectural firms listed in Engineering's database. Seven
firms responded to the RFP. Three firms were short-listed and invited to participate in a
presentation/interview process. A review committee, made up of staff from the Fire,
Engineering, Economic Development and Field Operations Departments, and an
outside architect, selected DWL Architects, Inc. as the best-qualified firm to provide the
required services.
On December 14, 2004, the Council approved acquisition of the property located
at the northeast corner of 52nd Avenue and Lamar Road for the relocation of Fire
Station 151.
Relocating the fire station to a commercial and industrial-use area, near two
major arterial roadways, will provide responders with faster and safer access to citizens
and businesses in the fire station service area.
National Fire Protection Association Standard 1710, adopted in 2000, caused
the Fire Department to re-examine its current station location plan. By moving Fire
Station 151 to this particular site, the need to build a previously planned fire station
south of this location is eliminated, thereby combining two fire stations into one.
Funding for this project is available in Fiscal Year 2006-07 Capital Improvement
Program, Fire Station Relocation project.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $666,400
Account Name, Fund, Account and Line Item Number:
Fire Station Relocation, Account No. 2040-75000-551200
The recommendation was to authorize the City Manager to enter into the
professional services agreement with DWL Architects, Inc. in an amount not to exceed
$666,400.
24
Councilmember Lieberman stated that he wanted the citizens to be aware of how
their tax dollars were being utilized. He also stated that station 151 was the first
modern fire station. It was built in 1969. He emphasized that this project would serve
the community well.
The motion was made by Lieberman and seconded by Clark to authorize
the City Manager to enter into the professional services agreement with DWL
Architects, Inc. in an amount not to exceed $666,400. The motion carried
unanimously.
BIDS AND CONTRACTS
21. AWARD OF CONTRACT FOR PROPERTY ACQUISITION SERVICES ON
NORTHERN PARKWAY
Mr. Terry Johnson, Deputy Transportation Director, presented this item.
This is a request for the City Council to authorize the City Manager to enter into a
contract with Acquisition Sciences, Ltd. for right-of-way acquisition services for the
Northern Parkway project, in an amount not to exceed $789,000.
One of the Council's goals is "A City with High Quality Services for Citizens".
Improving and providing transportation options within the city will assist in achieving this
goal.
The Northern Parkway is a partial access controlled roadway extending from
Loop 303 to Grand Avenue. City matching funds were committed by voters in 2001 and
regional funding was committed in 2004.
A design concept report (DCR) and Environmental Assessment (EA) are nearing
completion. The DCR projects an estimated 35 properties will need to be researched
for acquisition, appraisal, and relocation services per federal regulations. The total
right-of-way costs are estimated at $63.5 million, with $45 million in right-of-way
acquisitions needed in Fiscal Year 2006-07 through Fiscal Year 2008-09.
On June 25, 2006, the Transportation Department advertised for property
acquisition services. Services will include appraisals, presentation of offers,
coordination with title companies, and relocation services as needed. Nine proposals
were received and evaluated by a panel of representatives from the City Attorney's
Office, Property Management, Transportation, and the Maricopa County Department of
Transportation Right-of-Way Office. Acquisition Sciences Ltd. was recommended as
the most qualified firm. A two-year contract was negotiated in amounts not to exceed
$394,000 for the first year and $395,000 with the possibility of two, two-year extensions.
This firm will help provide timely and cost effective acquisition of rights-of-way
needed for the proposed Northern Parkway project.
25
The Glendale Onboard Program provides multiple opportunities for public input.
This year, an annual report was sent to all Glendale households, a transportation fair
was held on April 9, 2006, and a community meeting for the annual report was held on
April 19, 2006. Over the last three years, three corridor wide public meetings and nine
neighborhood public meetings have been held on the Northern Parkway project.
Funds for right-of-way acquisition for Northern Parkway are included in the
Capital Improvement Program for the GO Transportation Program.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $789,000
Account Name, Fund, Account and Line Item Number
FY06-07 Northern Ave Pkwy Advance Medi, Account No. 2210-65053-550400
The recommendation was to authorize the City Manager to enter into a contract
for property acquisition with Acquisition Sciences, Ltd. in an amount not to exceed
$789,000.
Councilmember Lieberman commented that Northern Avenue in 5 or 7 years
would become a limited expressway between Grand Avenue and the Hwy. 303. Mr.
Johnson stated that they are working on starting on the west end first and moving
forward. He said this project would be for a 10-year period between Loop 303 and
Loop 101.
It was moved by Eggleston, and seconded by Frate, to authorize the City
Manager to enter into a contract for property acquisition with Acquisition
Sciences, Ltd. in an amount not to exceed $789,000. The motion carried
unanimously.
22. AWARD OF CONSTRUCTION CONTRACT FOR DOWNTOWN PEDESTRIAN
ENHANCEMENTS AND IMPROVEMENTS ALONG GRAND, GLENDALE AND
MYRTLE AVENUES
Mr. Terry Johnson, Deputy Transportation Director, presented this item.
This is a request for the City Council to approve a Guaranteed Maximum Price
(GMP) with Sundt Construction, Inc. for $16,137,720 for construction of downtown
pedestrian enhancements and improvements along Grand, Glendale, and Myrtle
Avenues.
26
This project contributes to several of the Council's strategic goals. The first is
"One Community with a Vibrant City Center". This is achieved by enhancing the
downtown area with decorative sidewalks, pedestrian lighting, street landscaping, and
underground utilities on Glendale Avenue. Secondly, having a vibrant city center will
attract "Quality Economic Development" activity in the downtown area. In addition,
providing a pedestrian-friendly environment will increase transportation options for
visitors to this area creating "High Quality Services for Citizens".
On November 6, 2001, voters approved funding for pedestrian enhancements in
downtown Glendale, as well as spot improvements along Grand Avenue. The
proposed project includes:
• Completion of improvements along Glendale Avenue from 43rd to 67th
Avenues, including: underground utilities, street lighting, sidewalk
enhancements, and landscaping.
• Restoration, upgrades, and expansion of pedestrian improvements in the
downtown area, including: sidewalks, street lighting, landscaping, street
furniture, and underground utilities.
• Widening and beautification of Myrtle Avenue between 59th and 62nd Avenues
to serve as the gateway to downtown. Beautification will include street
lighting and landscaping in accordance with the adjacent historic
neighborhood.
• Grand Avenue median will be enhanced and the area adjacent to Peck
School, located at 5810 N. 49th Avenue, will be upgraded with sidewalk and
landscaping. ADOT will reimburse funding for these Grand Avenue projects,
as they are part of an ADOT project programmed in 2010.
Construction is anticipated to begin in January of 2007 and is targeted for
completion in the fall of 2007.
On October 24, 2006, the Council approved a construction manager at risk
agreement in an amount of $176,327 with Sundt Construction, Inc. for pre-construction
design phase services for downtown pedestrian enhancements.
On January 24, 2006, the Council approved a professional services agreement
in an amount of $1,495,871 with Kimley Horn and Associates, Inc. for the design of the
pedestrian enhancements.
In December of 1994, the Council adopted the Glendale Downtown Streetscape
Design Guidelines.
27
Construction of the proposed pedestrian enhancements will improve the
appearance of downtown and attract visitors to this important area of the city. The
improvements will further enhance the pride of ownership that Glendale residents have
in their downtown, and will also contribute to the overall long-term commercial
redevelopment of the area.
This project was presented at public meetings held as part of the Glendale
Onboard Transportation Program. One project specific public meeting was held for the
citizens in the project area on August 28, 2006. Two public meetings were held in
developing the design concept for Grand Avenue.
The Citizens Transportation Oversight Commission has been involved in the
development of the concept and the review of the final design. The Downtown
Development Corporation has been involved and supportive of this project.
Information has been presented to the downtown businesses through the
Downtown Marketing Advisory Group, Special Events Task Force, and at the Downtown
Information Fair held on May 15, 2006.
The GMP construction contract award is estimated at $16,137,720. Funds are
available in the Fiscal Year 2006-07 and Fiscal Year 2007-08 GO Transportation
Capital Improvement Program.
For the Fiscal Year 2006-07 portion of this contract award, the following transfers
are required:
• Fiscal Year 2006-07, $2,391,750 from L101/Bethany Home TI-South,
Account No. 2210-65057 to Downtown Pedestrian Circ, Account No. 2210-
65027
• Fiscal Year 2006-07, $1,500,000 from Cardinal-Coyote Pedestrian
Circulation, Account No. 2210-65034 to Downtown Pedestrian Circ, Account
No. 2210-65027
In addition, $7,725,000 will be programmed in the Fiscal Year 2007-08 GO
Transportation Capital Improvement Program Downtown Pedestrian Circulation,
Account No. 2210-65027-550800, and $1,011 ,466 for the Grand Avenue Access
Enhancements, Account No. 2210-65007-550800.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $16,137,720
28
Account Name, Fund, Account and Line item Number
Downtown Pedestrian Circ, FY 2006-07, Account No. 2210-65027-550800 ($4,180,000)
Downtown Pedestrian Circ, FY 2007-08, Account No. 2210-65027-550800 ($7,175,456)
Grand Avenue Access Enhancements, FY 2006-07 Account No. 2210-65007-550800
($759,000)
Grand Avenue Access Enhancements, FY 2007-08, Account No. 2210-65007-550800
($3,688,264)
Street Beautification, FY 2006-07, Account No. 1980-68104-550800 ($335,000)
The recommendation was to approve the Guaranteed Maximum Price
construction contract with Sundt Construction, Inc. in the amount of $16,137,720 to
construct downtown pedestrian improvements, as well as improvements along Grand,
Glendale, and Myrtle Avenues.
Councilmember Clark asked if the 8 to 9-month time frame was realistic, since
other projects have taken longer. Mr. Johnson stated that he did believe it was realistic.
He said he has had discussions with Sundt Construction and they assured him it was
achievable.
It was moved by Lieberman, and seconded by Frate, to approve the
Guaranteed Maximum Price construction contract with Sundt Construction, Inc.
in the amount of $16,137,720 to construct downtown pedestrian improvements,
as well as improvements along Grand, Glendale, and Myrtle Avenues. The motion
carried unanimously.
23. CONSTRUCTION MANAGER AT RISK AGREEMENT — DOWNTOWN
PARKING GARAGE
Ms. Karen Thoreson, Economic Development Director, presented this item.
This is a request for the City Council to authorize the City Manager to enter into a
Construction Manager at Risk (CMAR) Agreement with McCarthy to provide design
support services for the Downtown Parking Garage to be located on the southwest
corner of 58th Avenue and Palmaire Drive. The services to be provided include working
with the design professional during the design phase, providing value engineering and
constructability studies and reviews, and maintaining the project budget and schedule.
The Council has a strategic goal of "One Community with a Vibrant City Center"
which specifies a new parking structure should be constructed in the Downtown area.
In October of 2006, Dick and Fritsche Design Group completed a parking garage
feasibility study, which recommended the parking lot north of the Bank of America
building located at 5800 West Glenn Drive as the best site for a 600-space mixed-use
parking garage.
29
A notice for a CMAR Request for Qualifications was advertised and sent to
contracting firms in Engineering's database and six proposals were received. The
selection committee, made up of staff from Materials Management, Engineering,
Economic Development, Planning and an executive from a licensed contracting
company, selected McCarthy as the best qualified firm to perform the required services.
The Council provided guidance at the September 5, 2006 workshop to continue
with planning for a downtown-parking garage.
On June 27, 2006, the Council approved the Fiscal Year 2006-07 Capital
Improvement Projects (CIP) Budget, which includes funding for a downtown parking
structure.
On May 9, 2006, the Council approved the selection of Dick and Fritsche Design
Group to complete a feasibility study for a downtown parking structure.
A parking structure in the downtown area will provide safe, accessible parking in
order to encourage citizens and visitors to frequent the shops, restaurants and events
held within the City Center.
Additional structured parking provides more efficient land utilization and can be
designed to allow ground floor retail uses when the market is receptive to that. A multi-
use parking structure will benefit the Glendale community and visitors who come to the
downtown for shopping, city services and special events.
Pedestrian level retail will further enliven the streets around the garage and offer
business opportunities that support Glendale's Dining District and downtown events.
In particular, Glendale Avenue businesses, Catlin Court shops; and the visitors
to Civic Center and City Hall will enjoy the convenient, close parking that is currently in
short supply.
Engineering staff negotiated a fee to cover the CMAR design support services
for this project in the amount of $95,548. Funds are available in the Fiscal Year 2006-
07 Capital Improvement Program, Downtown Parking Structure project.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $95,548
Account Name, Fund, Account and Line item Number
Downtown Parking Structure, Account No. 1980-68113-551200
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The recommendation was to authorize the City Manager to enter into the
Construction Manager at Risk Agreement with McCarthy in an amount not to exceed
$95,548.
It was moved by Lieberman, and seconded by Clark, to authorize the City
Manager to enter into the Construction Manager at Risk Agreement with
McCarthy in an amount not to exceed $95,548. The motion carried unanimously.
24. AUTHORIZATION TO INCREASE CONTRACT AMOUNT WITH US PEROXIDE
Mr. Roger Bailey, P.E., Utilities Director, presented this item.
This is a request for the City Council to authorize an appropriation increase of
$250,000 to the annual contract amount with US Peroxide for chemicals necessary to
control odor at various dosing sites located strategically throughout the wastewater
collection system. Upon approval, the spending limit with US Peroxide for these
chemicals will increase from $750,000 to $1,000,000 for Fiscal Year 2006-07.
Glendale uses hydrogen peroxide in the wastewater dosing stations to reduce
odors and corrosion throughout its wastewater collection infrastructure. The increased
costs are due to several factors: (1) additional costs of manufacturing and transporting
the hydrogen peroxide; (2) the increase in chemicals used at each dosing station; and,
(3) the addition of one new dosing station.
On October 12, 2004, following a competitive bid process; the Council awarded a
contract to US Peroxide for hydrogen peroxide supply, service, and maintenance in an
amount not to exceed $750,000 annually, and authorized the City Manager to extend
the contract for four additional years, in one-year increments
The Wastewater Collection Division had previously contracted with US Peroxide
to provide the hydrogen peroxide, maintenance and service. In 1999, the Council
approved the initial contract, which was also competitively bid and awarded to US
Peroxide. The initial contract was also a one-year contract with four, one-year
extensions and it expired on October 1, 2004.
Increasing the spending authority will allow the Utilities Department to provide
the chemicals necessary to properly maintain the wastewater collection system to
minimize corrosion and control odors.
Sufficient funds and appropriation authority are available in the Fiscal Year
2006-07 Wastewater Collection operating budget to cover the additional $250,000 cost.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $250,000
Account Name, Fund, Account and Line Item Number
Wastewater Collection, Account No. 2420-17630-518200
The recommendation was to authorize an appropriation increase of $250,000 to
the annual contract amount with US Peroxide for chemicals and the spending limit with
US Peroxide for chemicals from $750,000 to $1,000,000 for Fiscal Year 2006-07.
It was moved by Martinez, and seconded by Clark, to authorize an
appropriation increase of $250,000 to the annual contract amount with US
Peroxide for chemicals and the spending limit with US Peroxide for chemicals
from $750,000 to $1,000,000 for Fiscal Year 2006-07. The motion carried
unanimously.
25. EMERGENCY SERVICES CONTRACT —WATERLINE TRENCH REPAIR
Mr. Roger Bailey, P.E., Utilities Director, presented this item.
This is a request for the City Council to approve the emergency services contract
with C.S.&W. Contractors, Inc. for repair work of a waterline trench settlement, which
occurred August 24, 2006, on Grand Avenue at Myrtle and 61st Avenues.
One of the Council's goals is to provide high-quality services for citizens. The
work performed helped to preserve a safe environment for citizens by maintaining
necessary water services and minimizing damage to the roadway.
In late August of 2006, following a series of heavy rainfall events, a waterline
trench on Grand Avenue at Myrtle and 61st Avenues settled, causing the street to sink
approximately one foot below grade across two lanes of Grand Avenue. Traffic control
devices were placed to protect the public and C.S.&W. Contractors, Inc. began
excavation to determine the cause. It was determined that storm runoff entered the
trench causing settlement. Subsequently, the water line trench was excavated and
repaired.
Funds are available in the Capital Improvement Program; Line Replacement &
Extension account number 2400-61013-550800.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $66,608.65
Account Name, Fund, Account and Line Item Number
Line Replacement & Extension, Account No. 2400-61013-550800 $66,608.65
The recommendation was to approve the emergency services contract in an
amount not to exceed $66,608.65 with C.S.&W. Contractors, Inc. for repair work of a
waterline trench settlement which occurred August 24, 2006, on Grand Avenue at
Myrtle and 61st Avenues.
Councilmember Clark asked if this waterline break was on Grand Avenue. Mr.
Bailey verified that she was correct. He said the waterline was compromised because
of heavy rains. Councilmember Clark asked if the people who worked on the waterline
trench had any liability for the repair. Mr. Bailey said that the warranty had expired.
It was moved by Eggleston, and seconded by Goulet, to approve the
emergency services contract in an amount not to exceed $66,608.65 with C.S.&W.
Contractors, Inc. for repair work of a waterline trench settlement which occurred
August 24, 2006, on Grand Avenue at Myrtle and 61st Avenues. The motion
carried unanimously.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Eggleston, and seconded by Martinez, to hold a City
Council Workshop at 1:30 p.m. on Tuesday, December 19, 2006 in Room B-3 of
the City Council Chambers, to be followed by an Executive Session pursuant to
A.R.S. 38-431.03; to vacate both regularly scheduled City Council Meetings of
December 2e, 2006 and January 2nd, 2007, due to the holidays; to vacate the
regularly scheduled City Council meeting on January 9th, 2007 and hold a
swearing-in ceremony in place of the meeting, and to hold a City Council
Workshop at 1:30, in Room B-3 of the City Council Chambers on Tuesday,
January 16th, 2007 to be followed by an Executive Session pursuant to A.R.S. 38-
431.03. The motion carried unanimously.
CITIZEN COMMENTS
Mr. Leonard Clark, a Barrel resident, said he wanted to voice some concerns he
had regarding traffic. He said the intersection at 59th and Olive has become an issue.
He wants it monitored more closely. He added that he was proud of the Cardinals
winning their last 2 games. He asked fans not to give up on them. He thanked the
Council for their hard work.
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Mr. Milton Deever, a Cholla resident, stated he was on the bond committee and
voiced concerns regarding the bond authorization recommendations reviewed at the
City Council Workshop meeting of November 21, 2006. He read a list of items that he
did not understand or approve. He said the staff was very persuasive, but the citizens
on the committees were not persuaded; yet staff's recommendation prevailed. He
stated that citizen approval is paramount if the bond authorization is to succeed. He
believes that council should take its time to look at all the issues carefully and not rush
an election.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Clark thanked Vice Mayor Eggleston for his years of service to
the City. She wished everyone a Merry Christmas.
Councilmember Goulet spoke. He commented that they had passed
recommendations on a number of major and extremely beneficial projects in the
downtown area. He stated that since this is the last meeting this year, he wanted to
thank Mr. Beasley and management staff for the tremendous job they did this year. He
said he has known Councilmember Eggleston for 15 years and values his input and
concern for the city. He thanked him for his dedication and commitment to the City of
Glendale. He wished everyone a very happy holiday season.
Councilmember Lieberman wished Councilmember Eggleston the very best in
retirement. He stated that the band from Ohio and Miami would be marching in
downtown Glendale on January 6, 2007. He said that they are planning the biggest
Glitter and Glow to close the Glendale Glitters program. He encouraged everyone to
attend. He also thanked the tremendous staff for their hard work. To the people of
Glendale he said he wished health, happiness, peace and prosperity in the New Year.
Councilmember Martinez thanked Councilmember Eggleston for his dedication
and integrity during these many years on the Council. He said he will be missed, and
he wished him the very best. He also wished everyone a very Merry Christmas and
happy New Year.
Councilmember Frate thanked Councilmember Eggleston for his service on the
Council. He said he has been a mentor to him and really appreciated that support. He
said he learned a lot from him and will miss his friendship. He also thanked the staff
and citizens of Glendale. He encourages everyone to drive safely and watch children
around water. He also wished everyone a very Merry Christmas and happy New Year.
Mayor Scruggs thanked the City of Glendale family that has made this an
incredible year. She thanked the citizens for their support and participation. She also
thanked Councilmember Eggleston for his commitment, service and most importantly
his friendship.
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Vice Mayor Eggleston stated that he appreciated the kind words and good
thoughts. He said he has had a wonderful time on the council. He wished everyone a
Merry Christmas.
ADJOURNMENT
There being no further business, the meeting was adjourned by Vice Mayor
Eggleston at 8:20 p.m.
Pamela anna - City Clerk
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