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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/23/2006 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, MAY 23, 2006, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, and Manuel D. Martinez. Councilmember H. Philip Lieberman was absent. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the seven resolutions and six ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE MAY 9, 2006 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Frate, to dispense with the reading of the minutes of the May 9, 2006 regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS AND COMMISSIONS AD-HOC CITIZEN BOND ELECTION COMMITTEE This is a request for the City Council to adopt an ordinance establishing an Ad- Hoc Citizen Bond Election Committee (Committee), approve the recommended appointees to the committee and for the Mayor to administer the oath of office to those appointees in attendance. The establishment of this Ad-Hoc Citizen Bond Election Committee reaffirms the Council's commitment to increasing citizen involvement in local government. As a part of the capital improvement plan (CIP) process to ensure that funds are available to support future Council-approved projects, it will be necessary to consider whether an election is needed to request additional voter authorization to issue bonds. To assist with this process, staff is requesting that Council establish and appoint a limited duration, advisory committee with no decision-making authority, that would serve as a voter bond authorization election focus group. The Committee's purpose is 1 to ensure that staff has heard and considered ideas, concerns and issues prior to bringing policy matters before the Council related to the call for a bond election to take place in May of 2007. The Committee members will also be charged with submitting a presentation, which summarizes their recommendations, and can serve as a tool to educate neighborhoods regarding the city's CIP and facts surrounding existing and future bond authorization needs. The concept for engaging the community in the city's CIP bond authorization process was presented at the November 15, 2005 Council workshop. On May 2, 2006, staff updated the Government Services Committee on the voter authorization committee to be known as the Ad-Hoc Citizen Bond Election Committee. Gaining the input of Glendale residents will ensure that public questions, concerns, and ideas are addressed in relation to the bond authorization election process. Additionally, Committee members will serve as knowledgeable representatives for the city and neighborhoods. The recommendation was to waive reading beyond the title and adopt an ordinance establishing the Ad-Hoc Citizen Bond Election Committee, approve the recommended appointees, and for the Mayor to administer the oath of office to those appointees in attendance. Effective Expiration Date Date Citizen Bond Election Committee Allan L. DeFranco Cholla Mayoral 05/23/2006 02/28/2007 Appointee Frank Eggan Sahuaro Mayoral 05/23/2006 02/28/2007 Appointee Steve Harnden Cholla Mayoral 05/23/2006 02/28/2007 Appointee Mark Joraanstad Ocotillo Mayoral 05/23/2006 02/28/2007 Appointee Janeen (Penny) Cholla Mayoral 05/23/2006 02/28/2007 Knochenhauer Appointee Melinda T. Ornelas Cactus Mayoral 05/23/2006 02/28/2007 Appointee Ron Piceno Barrel Mayoral 05/23/2006 02/28/2007 Appointee 2 Jim Podzius Cholla Mayoral 05/23/2006 02/28/2007 Appointee Ricki Ray Cactus Mayoral 05/23/2006 02/28/2007 Appointee Ben White Cholla Mayoral 05/23/2006 02/28/2007 Appointee Jerry Berntsen Barrel Barrel 05/23/2006 02/28/2007 Appointee Emery Brown Barrel Barrel 05/23/2006 02/28/2007 Appointee Frankie A. Brown Barrel Barrel 05/23/2006 02/28/2007 Appointee Charles Grosscup Barrel Barrel 05/23/2006 02/28/2007 Appointee Phyllis A. Grosscup Barrel Barrel 05/23/2006 02/28/2007 Appointee Edward Luiszer Barrel Barrel 05/23/2006 02/28/2007 Appointee Madelin Page Barrel Barrel 05/23/2006 02/28/2007 Appointee Steven E. Rex Barrel Barrel 05/23/2006 02/28/2007 Appointee Eric Simon Barrel Barrel 05/23/2006 02/28/2007 Appointee Linda Sue Trumble Barrel Barrel 05/23/2006 02/28/2007 Appointee Toni M. Berg Yucca Yucca 05/23/2006 02/28/2007 Appointee Jim Broschart Yucca Yucca 05/23/2006 02/28/2007 Appointee 3 Lillian Mickey Lund Barrel Yucca 05/23/2006 02/28/2007 Appointee Jack Martino Yucca Yucca 05/23/2006 02/28/2007 Appointee Jennifer Martino Yucca Yucca 05/23/2006 02/28/2007 Appointee K. Ann Traw Yucca Yucca 05/23/2006 02/28/2007 Appointee Barbara Garland Yucca Yucca 05/23/2006 02/28/2007 Appointee Ana Lilia Brice-Nash Yucca Yucca 05/23/2006 02/28/2007 Appointee Rudy Orta Yucca Yucca 05/23/2006 02/28/2007 Appointee Patricia Thomas-Whitfield Yucca Yucca 05/23/2006 02/28/2007 Appointee Brian Bates Sahuaro Sahuaro 05/23/2006 02/28/2007 Appointee Larry S. Flatau Barrel Sahuaro 05/23/2006 02/28/2007 Appointee Chris Flippen Sahuaro Sahuaro 05/23/2006 02/28/2007 Appointee Moises Gallegos Sahuaro Sahuaro 05/23/2006 02/28/2007 Appointee Robert Koehler Sahuaro Sahuaro 05/23/2006 02/28/2007 Appointee Phillip P. Krznarich Barrel Sahuaro 05/23/2006 02/28/2007 Appointee Elaine Maxon Sahuaro Sahuaro 05/23/2006 02/28/2007 Appointee 4 Magda Nunez Sahuaro Sahuaro 05/23/2006 02/28/2007 Appointee Bonnie Steiger Sahuaro Sahuaro 05/23/2006 02/28/2007 Appointee Robert E. Steiger Sahuaro Sahuaro 05/23/2006 02/28/2007 Appointee Thomas V. Castaldo Ocotillo Ocotillo 05/23/2006 02/28/2007 Appointee Walter L. Chaney Barrel Ocotillo 05/23/2006 02/28/2007 Appointee Dorlisa Dvorak Ocotillo Ocotillo 05/23/2006 02/28/2007 Appointee Eleanor French Ocotillo Ocotillo 05/23/2006 02/28/2007 Appointee John Geurs Ocotillo Ocotillo 05/23/2006 02/28/2007 Appointee Gary Hirsch Cactus Ocotillo 05/23/2006 02/28/2007 Appointee Jody Louise Pelusi Ocotillo Ocotillo 05/23/2006 02/28/2007 Appointee June Schooley Barrel Ocotillo 05/23/2006 02/28/2007 Appointee Art Spina Ocotillo Ocotillo 05/23/2006 02/28/2007 Appointee Charles Zomok Ocotillo Ocotillo 05/23/2006 02/28/2007 Appointee Harry H. Bailey Barrel Cactus 05/23/2006 02/28/2007 Appointee Nelda S. Crowell Cactus Cactus 05/23/2006 02/28/2007 Appointee 5 Milton L. Deever Cholla Cactus 05/23/2006 02/28/2007 Appointee Robert (Bobby) Erdmann Cactus Cactus 05/23/2006 02/28/2007 Appointee Margaret A. George Cactus Cactus 05/23/2006 02/28/2007 Appointee Chuck Jared Cactus Cactus 05/23/2006 02/28/2007 Appointee Sylvia McCarthy Cactus Cactus 05/23/2006 02/28/2007 Appointee Dr. James Sanders Cactus Cactus 05/23/2006 02/28/2007 Appointee Becky Shady Barrel Cactus 05/23/2006 02/28/2007 Appointee John T. Turbridy Cactus Cactus 05/23/2006 02/28/2007 Appointee Rod Beal Cholla Cholla 05/23/2006 02/28/2007 Appointee JoAnn J. Caufield Cholla Cholla 05/23/2006 02/28/2007 Appointee Darrell Criswell Cholla Cholla 05/23/2006 02/28/2007 Appointee Rose Jacobson Cholla Cholla 05/23/2006 02/28/2007 Appointee Sean F. Lee Cholla Cholla 05/23/2006 02/28/2007 Appointee Stanley E. Long Cholla Cholla 05/23/2006 02/28/2007 Appointee Vickie Loya Cholla Cholla 05/23/2006 02/28/2007 Appointee 6 Dorothy O'Brien Cholla Cholla 05/23/2006 02/28/2007 Appointee Alberto Sanchez Cholla Cholla 05/23/2006 02/28/2007 Appointee Darren Whitehurst Cholla Cholla 05/23/2006 02/28/2007 Appointee Ordinance No. 2504 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ESTABLISHING AN AD-HOC CITIZEN BOND ELECTION COMMITTEE; APPOINTING MEMBERS THERETO; AND SETTING FORTH INSTRUCTIONS AND CHARGES. It was moved by Eggleston, and seconded by Frate, to approve Ordinance No. 2504 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. BOARDS AND COMMISSIONS This is a request for the City Council to approve the recommended appointments to the following boards and commissions that have a vacancy or expired term and for the Mayor to administer the oath of office to those appointees in attendance. Effective Expiration Date Date Aviation Advisory Commission Mike T. Brophy Cactus Appointment 05/23/2006 11/24/2006 Citizens Advisory Commission On Neighborhoods Mark Naylor Cholla Appointment 05/23/2006 06/30/2008 Mariano C. Vargas Ocotillo Appointment 05/23/2006 06/30/2007 Citizens Bicycle Advisory Committee Saif AI-Alawi Cholla Appointment 05/23/2006 11/27/2007 Brian E. Kanitsch Sahuaro Chair 07/17/2006 07/17/2007 Appointment 7 Betsy Turner Yucca Vice Chair 07/17/2006 03/04/2007 (Barrel) Appointment Community Development Advisory Committee James A. Barasha Cholla Re- 07/01/2006 07/01/2008 appointment Barbara Garland Yucca Re- 07/01/2006 07/01/2008 appointment Barbara Garland Yucca Chair 05/23/2006 04/26/2007 Appointment Susan Jernigan Barrel Vice Chair 07/23/2006 09/27/2006 Appointment Sylvia McCarthy Cactus Appointment 06/29/2006 06/29/2008 Housing Advisory Commission Donnell Gentry At-Large Chair 07/01/2006 07/01/2007 (Ocotillo) Re- appointment Madelin Page At-Large Vice Chair 07/01/2006 07/01/2007 (Barrel) Re- appointment Risk ManagementlWorker's Compensation Trust Fund Board John H. Stern At-Large Re- 07/24/2006 07/24/2009 (Cholla) appointment The recommendation was to make appointments to the Boards and Commissions and administer the Oaths of Office. It was moved by Martinez, and seconded by Frate, to appoint the applicants listed above, for the terms listed above, to the Aviation Advisory Commission, the Citizens Advisory Commission on Neighborhoods, the Citizens Bicycle Advisory Committee, the Community Development Advisory Committee, the Housing Advisory Commission, and the Risk Management/Worker's Compensation Trust Fund Board. The motion carried unanimously. Mayor Scruggs administered the oath of office to those appointees for those in attendance. Mayor Scruggs called the following appointees forward: Mike T. Brophy, Mark Naylor, Mariano C. Vargas, Saif Al-Alawi, Brian E. Kanitsch, Betsy Turner, James 8 A. Barasha, Barbara Garland, Susan Jernigan, Sylvia McCarthy, Donnell Gentry, and John Stern. The oath was administered. Mayor Scruggs called the following members of the Citizen Bond Election Committee forward and administered the oath. Allan L. DeFranco, Frank Eggan, Mark Joraanstad, Melinda T. Ornelas, Ron Piceno, Jim Podzius, Ricki Ray, Ben White, Emery Brown, Frankie A. Brown, Charles Grosscup, Phyllis A. Grosscup, Edward Luiszer, Steven E. Rex, Eric Simon, Linda Sue Trumble, Toni M. Berg, Jim Broschart, Lillian Mickey Lund, Jack Martino, Jennifer Martino, K. Ann Traw, Barbara Garland, Ana Lilia Brice-Nash, Rudy Orta, Patricia Thomas-Whitfield, Brian Bates, Larry S. Flatau, Chris Flippen, Robert Koehler, Phillip P. Krznarich, Elaine Maxon, Magda Nunez, Bonnie Steiger, Robert E. Steiger, Thomas V. Castalso, Walter L. Chaney, Dorlisa Dvorak, John Geurs, Gary Hirsch, Jody Louise Pelusi, June Schooley, Art Spina, Harry H. Bailey, Nelda S. Crowell, Milton L. Deever, Robert (Bobby) Erdmann, Margaret A. George, Chuck Jared, Sylvia McCarthy, Dr. James Sanders, John T. Turbridy, Rod Beal, JoAnn J. Caufield, Darrell Criswell, Sean F. Lee, Stanley E. Long, Vickie Loya, Dorothy O'Brien, Alberto Sanchez, and Darren Whitehurst. PROCLAMATIONS AND AWARDS PROCLAIM MAY 21-27, 2006 AS NATIONAL PUBLIC WORKS WEEK This is a request for the City Council to recognize May 21-27, 2006 as National Public Works Week. The American Public Works Association is designating the week of May 21 to May 27 as National Public Works Week. The proclamation seeks to raise the public's awareness of public works issues, and to honor the professional men and women who serve the public good every day with quiet dedication. Public Works personnel benefit the community on a routine basis by providing street maintenance and right-of-way beautification, water and sewer service, environmental programs, sanitation collection, graffiti removal, and many other essential services and facilities. In addition, Public Works personnel are among the first responders during emergencies and natural disasters, often going above and beyond the call of duty in order to quickly maintain and restore needed city services. Public Works personnel continue to work diligently to complete clean-up efforts after the crisis is over, and long after other first responders have departed. The recommendation was to proclaim May 21-27, 2006 as National Public Works Week and present the proclamation to Kenneth A. Reedy, Deputy City Manager, Public Works Group. Mayor Scruggs proclaimed May 21-27, 2006 as National Public Works Week. She presented the proclamation to Mr. Kenneth A. Reedy, City of Glendale Deputy City Manager, Public Works Group. 9 Mr. Reedy thanked Mayor Scruggs and the Council for the proclamation. He said Public Works employees do jobs that often go unnoticed, but they are proud to provide those services to the residents of Glendale. CONSENT AGENDA Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 9 and Ms. Pamela Hanna, City Clerk, read consent agenda resolutions numbers 10 through 16 by number and title. 1. LIQUOR LICENSE NO. 3-1054 — CLASSIC PIZZA & WINGS This is a request by Arjan Budzaku for the City Council to approve a new license application for this Series 12 (Restaurant - All Liquor) license for Classic Pizza & Wings, located at 5154 West Olive Avenue. The approval of this license will increase the total number of liquor licenses in this area by one. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control for Liquor License Number 3-1054. 2. LIQUOR LICENSE NO. 3-1055 — CARDINALS STADIUM This is a request by Patricia Ann Martin for the City Council to approve a person- to-person transfer of ownership and location transfer for this Series 06 (Bar - All Liquor) license for Cardinals Stadium, located at 6301 North 95th Avenue. The approval of this license will increase the total number of liquor licenses in this area by one. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control for Liquor License Number 3-1055. 10 3. FINAL PLAT APPLICATION FP05-04: TESSERA — 7590 WEST BETHANY HOME ROAD This is a request by WRG Design, Inc. for the City Council to approve the final plat for Tessera located at 7590 West Bethany Home Road. The proposed final plat is consistent with the General Plan and the R1-7 (Single Residence) zoning district. This request meets the requirements of the Subdivision and Minor Land Division Ordinance and the Residential Design and Development Manual. The 59-acre site is located at the northwest corner of 75th Avenue and Bethany Home Road. The proposed subdivision will include 131 single-family lots within a gated community. Lot sizes vary from 9,375 square feet to 25,207 square feet, with an average lot size of 11,348. The proposed minimum lot width is 75 feet and the proposed minimum lot depth is 125 feet. The project provides infill development of vacant property and provides housing that is compatible with the surrounding area. The recommendation was to approve Final Plat Application FP05-04. 4. FINAL PLAT APPLICATION FP05-07: WESTGLEN VILLAS-7290 WEST GLENDALE AVENUE This is a request by PK Kland Civil Consulting for City Council to approve the final plat for WestGlen Villas, a PRD (Planned Residential Development) subdivision located at 7290 West Glendale Avenue. The proposed final plat is consistent with the General Plan and the existing R1-4 PRD (Single Residence, Planned Residential Development) zoning district. The proposed subdivision creates additional residential housing opportunities for residents in the city. This development incorporates sound growth management techniques by utilizing the surrounding infrastructure. WestGlen Villas is a 152-lot single-family subdivision on 30 acres at a density of 5.07 dwelling units per acre. Lot sizes vary from 4,022 square feet to 9,414 square feet, with an average lot size of 4,345 square feet. The proposed minimum lot width is 42 feet and the proposed minimum lot depth is 85 feet. There are 118 lots between 4,022 and 4,200 square feet. There are nine lots between 4,201 and 4,400 square feet. The remaining 25 lots range in size from 4,401 to 9,414 square feet. On September 27, 2005 the Council approved General Plan Amendment Application GPA04-11 and Rezoning Application ZON04-20 for this subdivision. The project provides housing variety, opportunity and a range in housing unit diversity for the City of Glendale. 11 A neighborhood meeting was held on September 29, 2004. Of the 850 people invited by mail to the meeting, seven individuals attended. Concerns discussed included residential density, access to the subdivision, lot sizes, and on-site drainage. Since that time the applicant has addressed all concerns. The recommendation was to approve Final Plat Application FP05-07. 5. PROFESSIONAL SERVICES AGREEMENT FOR THE GLENDALE MEDIA CENTER AND EXPO HALL This is a request for the City Council to approve a professional services agreement with Pelton Marsh Kinsella Consultants (PMK). PMK will provide television and audio/visual systems design for the Glendale Media Center (GMC), including the new Glendale 11 studios, control and support areas, edit bays and related office and technical spaces. This project is consistent with the Council goal of quality economic development. The new GMC and Expo Hall currently under construction will serve as the main mass-media communications center for the city, allowing it to provide top-quality programming and other services for its citizens. Additionally, the GMC will serve the local, national, and international media during major events at the Glendale Arena and Cardinals Stadium. Because of the highly specialized nature of the work, the current construction agreements exclude the technical design and equipment planning for the GMC. These services are to be provided by a consultant with expertise in this area. The Council approved a contract in February of 2006 for the basic facility design and infrastructure and construction of the GMC and Expo Hall with Glendale Design Build Partnership, a partnership of Butler Rosenbury (Architects), Killian Western Construction Co., and J.Q. Hammons (Project Manager). The GMC project will provide a state-of-the-art facility that will allow the city to communicate more effectively with its citizens. The GMC will also be an extremely valuable resource for national and international media during the many events scheduled in the adjacent Glendale Arena and nearby Cardinals Stadium. Providing this amenity to the media will enhance the value of these venues as the preferred location of these types of events, thereby offering promotional and economic development opportunities that will benefit the city and its citizens. PMK compensation is in the amount of $184,435. Travel-related expenses will be billed separately to the city at cost. The Media Center and Expo facility engineering and installation costs will follow under separate contracts. 12 Grants Capital One-Time Budgeted Unbudgeted Total Expense Cost X X X $184,435 Account Name, Fund, Account and Line Item Number: Special Projects Fees/Costs, Account No. 01-1551-7330 PMK costs will be used as required to ensure project timelines are complied with. The recommendation was to authorize the City Manager to enter into a professional services agreement with Pelton Marsh Kinsella to provide the television and audio/visual systems design services for the Media Center and Studio project. 6. AWARD OF BID 06-26 AGGREGATE BASE COURSE This is a request for the City Council to approve the award for aggregate base course, a road material used in restoring roadways after a water or sewer main repair, to C.T. Price Contracting. Approval of this agreement will assist in achieving the council goal of providing high quality services to Glendale citizens. Aggregate base course is a mixture of rock and sand that is used as a sub-grade prior to pavement restorations that prevents road settling. Awarding this contract will not only allow for normal usage but also for any contingencies or emergency water and sewer line breaks where large amounts of aggregate base course materials are required. Two bids were received and C.T. Price Contracting submitted the lowest responsive bid. The bid award shall begin upon approval by the City Council and continue for one year. Bid specifications contain an option clause that will permit the city, at the discretion of the City Manager, to extend this agreement for four additional years in one-year increments. On April 10, 2001 the Council approved bid 01-03 for aggregate base course and other road materials. This contract expired on April 30, 2006 as there are no further contract extensions available and the new contract will become effective upon Council approval. Funding is available in the following operating base budget account during the next five years. 13 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $80,551 Account Name, Fund, Account and Line Item Number: Water Distribution: 83-6442-7330 The recommendation was to approve the bid award for aggregate base course to C.T. Price Contracting in the amount not to exceed $80,551 , taxes included. 7. CONTINGENCY REQUEST TO ACCELERATE PURCHASE OF EOC EQUIPMENT This is a request for the City Council to approve the transfer of general fund contingency appropriation authority and funds to accelerate the purchase of equipment for the Emergency Operations Center (EOC) from the planned purchase timeframe of Fiscal Year (FY) 2007-08. The purchase of equipment for the EOC is funded over a three-year period (FY 2005-06, FY 2006-07, and FY 2007-08) in the amount of $500,000 for each of these budget years. The EOC is scheduled for completion in the late fall of 2006, precipitating the need to move the FY 2007-08 funding forward into the FY 2006-07 budget. The Glendale EOC serves as the focal point for emergency response and recovery support in emergencies and disasters. The coordination activities needed to set the stage for success of the upcoming mega events, coupled with the ever changing threat environment in which we live, make a fully-equipped and functional EOC a necessity. These equipment purchases are critical to the establishment of this capability. This transaction will require the transfer of appropriation authority and funds of $500,000 from Fiscal Year 2005-06 General Fund Contingency Account No. 01-2450- 7000, to the EOC Equipment PAYGO Account No. 01-8218-8400. This will result in a reduction of general fund contingency appropriation authority and a reduction in general fund balance. As a result of this transaction, the $500,000 planned for the Fiscal Year 2007-08 capital program will be eliminated. The recommendation was to authorize the transfer of $500,000 in appropriation authority and funds from Fiscal Year 2005-06 General Fund Contingency, Account No. 01-2450-7000 to the EOC Equipment PAYGO Account No. 01-8218-8400. 14 8. AWARD OF PROPOSAL 06-13, DUPLICATING AND MAIL SERVICE This is a request for the City Council to approve the award for duplicating and mail services to Pitney Bowes Management Services Incorporated. Entering into this agreement with Pitney Bowes Management Services Incorporated will provide a fiscally sound position through an efficient method of providing mail and duplicating services. Three proposals were received to provide citywide duplicating and mail service on a daily basis. An evaluation committee, consisting of representatives from the City Manager's Office, the City Council Office, the City Court, the City Clerk, Library and the Finance Department, reviewed the offers that were received. Evaluation factors included methods of approach, compliance with specifications, overall cost, capabilities and experience, delivery schedule, and turnaround times for pickup and delivery of duplication jobs. The offer scored highest by the committee was submitted by Pitney Bowes Management Services Incorporated. The agreement shall begin July 31, 2006 and continue for one year. The proposal specifications contain an option clause that will permit the city, at the discretion of the City Manager, to extend this agreement for five additional years in one-year increments. On June 26, 2001, the Council approved Request for Proposal 01-05 for Duplicating and Mail Services. This agreement will expire on July 31, 2006. There are no further contract extensions available on this agreement. Funds for this award are budgeted in various departments' operating budgets. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $500,000 The recommendation was to approve the award for duplicating and mail services to Pitney Bowes Management Services Incorporated, in an amount not to exceed $500,000. 9. AWARD OF CONSTRUCTION CONTRACT FOR WESTERN AREA PARK INFRASTRUCTURE This is a request for the City Council to approve a construction contract with Valley Rain Construction Corporation in the amount of $3,097,582.50 for infrastructure improvements at the west area park located at 83rd Avenue and Bethany Home Road. This park is one of the strategic elements in the Parks and Recreation Master Plan, which was adopted by the Council in February of 2002. It addresses the Council Strategic Goal of providing high-quality services for citizens. 15 The Phase II infrastructure project includes site grading, installation of underground electrical, water, sewer, road paving, street lighting, entry road connector from Bethany Home Road to 83rd Avenue, a parking lot to serve a future ramada and picnic area in the southeastern portion of the park, and electrical/restroom building located at the southeastern section of the park. The infrastructure improvements also support the City's proposal to host the NFL Super Bowl Experience event in 2008. Two bid alternates were not selected. They included two parking lots that will support future park development. On April 8, 2003, the Council approved the submission of an Arizona State Heritage Fund grant for Phase I and, on November 25, 2003, approved the construction for Phase I. Amenities included in this Phase I included two lighted basketball courts, a restroom, parking lot, open turf area, splash pad, and a covered tot lot and playground area. On March 22, 2005, the City Council approved the submission of an Arizona State Heritage Fund grant for Phase II in the amount of $900,000. The completed construction of the infrastructure in Phase II will provide connectivity to existing and future infrastructure. Construction of the infrastructure marks the next step in providing needed parks and recreation services to the rapidly growing western area of Glendale. The project elements are in compliance with the adopted Parks and Recreation Department Master Plan. Development of the master plan included numerous public meetings conducted to collect input from the community and follow-up meetings held to review the designs. In addition, public input gathered for the 2002 Parks and Recreation Master Plan identified another regional park similar to Sahuaro Ranch as a priority. The public desired to develop more parkland in the south and west region of the city. This input was generated through a citywide survey conducted in 1999 and public meetings held in 2001. The total cost for Phase II infrastructure construction of this project is $3,097,582.50. Funds are available in the Fiscal Year 2005-06 Capital Improvement Plan, Western Area Regional Park, Park Bond Fund. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $3,097,582.50 Account Name, Fund, Account and Line Item Number: Western Area Regional Park, Fund 36-8948-8300 The recommendation was to approve award of the construction contract with Valley Rain Construction for the base bid of $2,580,582.50 and alternate three of $517,000, for a total award amount of $3,097,582.50. 16 CONSENT RESOLUTIONS 10. APPLICATION AND ACCEPTANCE OF VICTIMS OF CRIME ACT (VOCA) GRANT THROUGH ARIZONA DEPARTMENT OF PUBLIC SAFETY This is a request for the City Council to apply for and accept funds offered from a Victims of Crime Act (VOCA) Grant through the Arizona Department of Public Safety (DPS) for the Victim Assistance Program in the Police Department. This grant would supply 100% of the salary for one current full-time caseworker and two part-time caseworkers, as well as 30% of the salary of one full-time caseworker. This grant would also supply funds for equipment and printing costs. The funding would also purchase two vehicles for the Victims Assistance Unit to use in their response to crisis calls. The two vehicles will be added to the replacement program after they are purchased. One of the Council's goals is to provide a high quality of services for citizens. This grant supports this goal by providing special services to crime victims in need. The Glendale Police Department's Victim Assistance caseworkers play a crucial role in ensuring that victims of crime are treated with dignity and respect. The Victims Assistance Unit is part of a national movement to better serve victims of crime. These highly dedicated staff members serve the citizens of Glendale around the clock. Glendale is proud to have professional victims assistance caseworkers to aid in reducing the impact of trauma on crime victims. Glendale has been accepting grants from VOCA for 18 years. Victims of crime in Glendale receive numerous services through the Glendale Police Department and the Victim Assistance staff, including crisis counseling, advocacy, information, and referral. This funding would allow the Glendale Police Department to continue to ensure that these services are available to any person victimized in Glendale. This grant funding would continue to allow the city to uphold the excellent services to victims that has been consistently provided. This grant would provide the total salary for one full-time position and two part- time positions. It also funds 30% of another full-time position. These positions are currently employed as Victim Assistance Caseworkers in the Police Department and are grant funded. Without the new grant, these positions would no longer be funded. The Police Department's ongoing budget includes funding for rent and utilities for this program. 17 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $163,717 Account Name, Fund, Account and Line Item Number: Victims of Crime Act (VOCA) Account No. 47-7653 The recommendation was to waive reading beyond the title and adopt a resolution allowing the Glendale Police Department to apply for and accept funding offered through the Victims of Crime Act (VOCA) Grant from Arizona Department of Public Safety. Resolution No. 3957 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING THE GRANT RENEWAL OFFER FROM THE ARIZONA DEPARTMENT OF PUBLIC SAFETY, VICTIM OF CRIME ACT (VOCA) FOR FY 2006-07; AND AUTHORIZING THE EXECUTION OF ANY AND ALL NECESSARY DOCUMENTS. 11 . DEPARTMENT OF DEFENSE, SPECIAL PROGRAMS OFFICE GRANT AWARD This is a request for the City Council to apply for, and accept, a $650,000 grant award from the U.S. Department of Defense, Special Programs Office for surveillance equipment. The Department of Defense, Special Programs Office, was enacted by Congress for state and local law enforcement in 1998. This program provides, at no cost to agencies, equipment and training for police department and operations. Any equipment purchased in conjunction with this grant becomes the permanent property of the Glendale Police Department. Typically, this equipment is necessary in narcotics investigations and crimes against person's investigations; however it could be utilized in other criminal investigations. This equipment could also be utilized in conjunction with Homeland Defense and at the upcoming mega events that the city will be hosting. This grant allocates money for the purchase and installation of this necessary equipment, as well as all required maintenance for a period of four years. There is no financial match required for this funding. This is one-time funding by the U.S. Department of Defense, Special Programs Office. The funds include ongoing costs associated with the operation and maintenance which covers all hardware and software support for four years. The expected ongoing maintenance costs after four years is estimated to be less than $5,000 annually. 18 A specific account will be set up in Fund 47, the city's grant fund, once the grant agreement is formally executed. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $650,000 The recommendation was to waive reading beyond title and adopt a resolution accepting a grant in the amount of $650,000 from the U.S. Department of Defense, Special Programs Office. Resolution No. 3958 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE GRANT OFFER FROM THE U.S. DEPARTMENT OF DEFENSE, SPECIAL PROGRAMS OFFICE FOR THE PURCHASE OF EQUIPMENT TO ASSIST THE GLENDALE POLICE DEPARTMENT WITH CRIMINAL INVESTIGATIONS. 12. STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE GRANT PROPOSAL This is a request for the City Council to authorize the Fire Department to apply for, and accept, a $900,000 Staffing for Adequate Fire and Emergency Response (SAFER) grant through the Department of Homeland Security. This grant would allow the addition of nine firefighter FTEs. The SAFER grant program enables fire departments to add needed personnel, while gradually absorbing the cost over a period of five years. The grant application period opens in June, and most award announcements are made during the months of September to December. This supports the Council goal of providing high-quality services to citizens, by maintaining firefighter-staffing levels on each shift. The nine employees who would be hired through this program will provide additional firefighters in the field on each shift, to cover leave usage vacancies. Currently, backfilling for vacation, sick leave, and Kelly Days must be covered with overtime, depleting overtime intended for other purposes, such as firefighter training, community events, school programs, paramedic continuing education, hazardous materials education, equipment management, etc. Hiring additional firefighters is identified in the fire department's business plan. This grant will enable the city to add needed firefighters sooner, and enhance safety and service while gradually absorbing the full cost over five years. The SAFER firefighters would be deployed across the three shifts to provide the greatest benefit. 19 SAFER grant funding pays for the salary, Medicare and retirement costs of new firefighters, up to a total of $100,000 per FTE, over the 4-year grant period. The grant funding decreases incrementally each year, until the 5th year, in which the city would become responsible for the full cost. If Glendale were awarded a SAFER grant, the total ongoing general fund commitment would be approximately $511,800 for salaries and benefits, uniforms, etc., based on Fiscal Year 2006-07 costs. In year one of the grant, the $511,800 in ongoing costs would be offset by $324,000 in SAFER grant funds, resulting in a net cost to the general fund of $187,800 in Fiscal Year 2006-07. Depending on when notification of the award is received, only about six months of these costs, or about $93,900, would occur in Fiscal Year 2006-07, and would be offset by one-time savings in Fire Department overtime, negating the need to request additional ongoing funds to cover this cost for Fiscal Year 2006-07. The one-time cost for this request is $65,250, and covers turnout gear and the initial hiring costs of physicals, background checks, and screenings for the nine FTE. If Council directs staff to proceed with submission of a SAFER grant application, and a grant is awarded to the City of Glendale, then staff will return to the Council for authorization to add nine firefighters to the Fire Department's authorized staffing, and to request general fund contingency funds to cover the one-time costs of $65,250. At that time, staff will identify the ongoing supplemental request that will be submitted for the Fiscal Year 2007-08 budget. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the application and acceptance of a SAFER grant to hire nine firefighters. Resolution No. 3959 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE APPLICATION AND ACCEPTANCE OF THE STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT OFFER FROM THE U.S. DEPARTMENT OF HOMELAND SECURITY ON BEHALF OF THE GLENDALE FIRE DEPARTMENT. 13. RATE ADJUSTMENTS FOR COMMERCIAL SANITATION AND LANDFILL DISPOSAL SERVICES This is a request for the City Council to adopt a resolution approving rate adjustments for commercial sanitation collection services and landfill disposal services. The rate adjustments will provide financial stability and enable the city to continue providing exceptional services. 20 Since 2003, the city has been working closely with R.W. Beck, a solid waste management consultant, regarding sanitation and landfill rates. The recommendations of the study were presented at the October 5, 2004 workshop and the Council approved adjustments to the sanitation and landfill rates on December 14, 2004. Consistent with the Beck study, the following landfill and commercial sanitation rate adjustments are recommended for Fiscal Year 2006-07: Increase the landfill rate per ton from $13.28 to $14.35 for internal customers and residents of single-family and duplex dwellings. Increase the gate rate for other customers disposing refuse at the landfill from $26.25 per ton to $27.25 per ton. Adjust the service fee for rolloff containers from $107 per service to $130 per service for containers placed within the City of Glendale. The last fee adjustment for rolloff service was implemented in September of 2000. These rate changes will not affect the sanitation charge on the monthly billing mailed to residents. Residents of single-family and duplex dwellings who self-haul refuse to the landfill will continue to receive no charge for the first ton of waste. On May 24, 2005, the Council approved a rate adjustment for landfill disposal and commercial sanitation collection effective July 1, 2005. On December 14, 2004, the Council approved a rate reduction for landfill disposal. This reduction was effective January 1, 2005. On June 10, 2003, the Council approved rate adjustments for landfill disposal and commercial sanitation collection. These adjustments became effective July 1, 2003. Rate and fee adjustments were made in July of 2001 for residential services and July of 2000 for commercial services. Effective solid waste management services are critical to community health and safety. All revenues and expenses are accounted for in Enterprise Funds to ensure these essential services are financially sound. These rate adjustments provide revenues to meet expenses while keeping rates as low as possible for residents. The recommendation was to waive reading beyond the title and adopt a resolution setting the residential landfill disposal rate at $14.35 per ton (including internal customers), setting the rate for all other landfill customers at $27.25 per ton, and setting the service fee for commercial sanitation rolloff containers at $130 per service for rolloff containers effective July 1 , 2006. 21 Resolution No. 3960 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADJUSTING THE RATES FOR COMMERCIAL SANITATION AND LANDFILL DISPOSAL SERVICES; AND ESTABLISHING AN EFFECTIVE DATE. 14. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR THE SPECIAL TRANSPORTATION SERVICES PROGRAM This is a request for City Council authorization to enter into an intergovernmental agreement (IGA) with Maricopa County Human Services Department for Fiscal Year 2006-07, to provide elderly and disabled Glendale citizens with transportation services for medical and social service appointments outside the city limits of Glendale. Community Development Block Grant (CDBG) funds will be utilized for this activity. Council identified programs that benefit seniors and youth as one priority to be addressed through CDBG funding. This program will help elderly and disabled individuals by providing transportation outside Glendale city limits to get to needed medical care or attend social service activities. This agreement will provide 879 one- way trips. Since 1997, Glendale has partnered with the Maricopa County Human Services Department for the Special Transportation Services (STS) Program to provide trips to eligible Glendale low-income elderly and disabled for appointments outside Glendale city limits. The program is used for medical and dialysis appointments, adult day care, social services, and other related services. Door-to-door service will be provided and all qualified Glendale residents are eligible for this service. The STS Program will continue to work closely with Glendale Dial-a-Ride in providing the most efficient transportation service for Glendale residents. The Community Development Advisory Committee (CDAC) presented their funding recommendations to the Council by memo dated January 18, 2006. After the 30-day public comment period and public hearing, the Council adopted the CDAC's funding recommendations for Fiscal Year 2006-07 at the March 28, 2006 regular meeting. Since 1997, this service has provided transportation to an average of 125 Glendale citizens each year. This program addresses transportation barriers for seniors, disabled, and economically disadvantaged individuals. The Council approved funding for this project during the adoption of the Fiscal Year 2006-07 CDBG Annual Action Plan. These funds will be utilized for the operational costs of the program, including fuel and vehicle maintenance. 22 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total CDBG X $14,826 Account Name, Fund, Account and Line Item Number Community Development Block Grant Fund 11-7375-7330 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement with the Maricopa County Human Services Department for the Special Transportation Services Program. Resolution No. 3961 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUBRECIPIENT CONTRACT WITH MARICOPA COUNTY HUMAN SERVICES DEPARTMENT FOR A SPECIAL TRANSPORTATION SERVICES PROGRAM. 15. INTERGOVERNMENTAL AGREEMENT FOR GLENDALE HIGH SCHOOL HEALTH CARE CLINIC This is a request for City Council authorization to enter into an intergovernmental agreement (IGA) with Glendale Union High School District (GUHSD) for Fiscal Year 2006-07, to continue operations of the school-based health clinic for the 2006-2007 school year. The clinic at Glendale High School was established in January of 2005, and provides primary health care services to medically underserved students, at both Glendale High School and Apollo High School, who live in eligible census tract areas. Community Development Block Grant (CDBG) funds will be utilized for this purpose. The Council identified programs that benefit seniors and youth as a priority to be addressed through CDBG funding. This program will help provide site-based health care to students from low or moderate-income families who attend Glendale and Apollo High Schools. GUHSD currently operates primary health care clinics at Glendale, Independence, and Sunnyslope High Schools. At Glendale High School, 80% of students are eligible for a free or reduced-fee lunch. The percentage of those receiving a free or reduced-fee lunch is a primary indicator of financial disadvantage, which generally equates to an increase in health risk. Providing primary health care services at this school site helps to overcome barriers to health care experienced by many of the families who are low or moderate-income. 23 The Community Development Advisory Committee (CDAC) presented their funding recommendations to the Council by memo dated January 18, 2006. After the 30-day public comment period and public hearing, the Council adopted the CDAC's funding recommendations for Fiscal Year 2006-07 at the March 28, 2006 Council meeting. This program will provide preventative health care and up-to-date immunizations to approximately 100 medically underserved students. The Council approved funding for this project during the adoption of the Fiscal Year 2006-07 CDBG Annual Action Plan. These funds will be utilized to provide assessment and management of acute minor illness or injury, prescriptions, medications, physical exams, sports physicals, well-child screening, examinations, and immunizations, etc. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total CDBG X $9,884 Account Name, Fund, Account and Line Item Number Community Development Block Grant Fund 11-7319-7330 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the entering into of an Intergovernmental Agreement with Glendale Union High School District for the Glendale High School Health Care Clinic. Resolution No. 3962 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SUBRECIPIENT CONTRACT WITH THE GLENDALE UNION HIGH SCHOOL DISTRICT FOR THE GLENDALE HIGH SCHOOL HEALTH CARE CLINIC. 16. ACQUISITION OF RIGHT-OF-WAY FOR NORTHERN PARKWAY This is a request for the City Council to authorize the purchase of 4.3 acres of right-of-way at the southwest corner of Northern and 99th Avenues for the future Northern Parkway at a total cost of $1,800,000. One of Council's goals is to provide high-quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. In 2001, Glendale voters approved matching funds for the Northern Parkway between Grand and Loop 303. In 2004, voters of Maricopa County approved funding for this facility. A design concept for this facility is nearing completion. Nearly half of this property is needed for the Northern Parkway and, therefore, a full take is being recommended. Development is active in this location and the owner is experiencing a 24 hardship in selling the property because of conflicts with the Parkway. The price being paid is a negotiated settlement based on appraised values. The property needed for acquisition is described below: Southwest Corner of Northern and 99th Avenues Mr. Gawlitta, owner of property located at the southwest corner of Northern and 99th Avenues, will sell approximately 4.3 acres of property for $1,800,000. Closing costs for the property will be paid by the city. The Fiscal Year 2005-06 Capital Improvement Program approved by the Council includes funding for this project from the half-cent transportation sales tax program. The Northern Parkway will provide a higher speed and capacity roadway connection across the West Valley. It will tie together the emerging western portion of Glendale and support economic development along the corridor. Four public meetings have been held on the Northern Parkway. The last meeting was held on December 8, 2005. Funds for right-of-way acquisition and improvements are budgeted as part of the GO Transportation Program. Closing costs for the property will be paid by the City of Glendale. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $1 ,800,000 Account Name, Fund, Account and Line Item Number: Northern Ave. Super Street, Account No. 33-9456-8100 ($613,500) Northern Ave. Pkwy Preliminary Eng, Account No. 33-9473-8100 ($613,500) Northern Ave. Pkwy Advance Median, Account No. 33-9494-8100 ($573,000) The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute all documents necessary to purchase the right-of-way for the Glendale Onboard (GO) Transportation Program. Resolution No. 3963 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THAT TITLE TO AND POSSESSION OF CERTAIN REAL PROPERTY LOCATED IN THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, BE ACQUIRED BY PURCHASE, OR UNDER THE POWER OF EMINENT DOMAIN, FOR RIGHT-OF-WAY PURPOSES FOR THE FUTURE NORTHERN PARKWAY. 25 It was moved by Clark and seconded by Frate, to approve the recommended actions on Consent Agenda Item Nos. 1 through 16, including the approval and adoption of Resolution No. 3957 New Series, Resolution No. 3958 New Series, Resolution No. 3959 New Series, Resolution No. 3960 New Series, Resolution No. 3961 New Series, Resolution No. 3962 New Series, and Resolution No. 3963 New Series; and to forward Liquor License Application No. 3-1054 for Classic Pizza & Wings and Liquor License Application No. 3-1055 for Cardinals Stadium to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. PUBLIC HEARING 17. PROPOSED INCREASE TO DEVELOPMENT IMPACT FEES Mr. Ken Reedy, Deputy City Manager, presented this item. This is a request for the City Council to hold a public hearing for amending the development impact fees with an effective date of September 12, 2006. Development impact fees (DIF) are one-time charges to developers that are used to offset capital costs resulting from new development. They are necessary to expand and develop new facilities to serve new growth so cities can continue to provide the same level of service to new growth as that provided to existing residents. On October 12, 2004, the Council approved the selection of Tischler & Associates (subsequently named TischlerBise) to provide this update for the city's development impact fees, with the exception of water and sewer. TischlerBise completed the city's prior DIF updates in 2000 and 2001. TischlerBise also has done impact studies for Avondale, Buckeye, Carefree, Casa Grande, Coolidge, Eloy, El Mirage, Flagstaff, Gilbert, Goodyear, Northwest Fire District, Peoria, Phoenix, Queen Creek, Scottsdale, Surprise, and Tolleson. Consultant Black & Veatch prepared an updated report on the city's water and sewer DIF. Their update utilized the methodology established by Tischler & Associates in the comprehensive fee study completed in 2001 . The two DIF studies are based on planning and zoning information, existing levels of service provided to current residents, the Fiscal Year 2005-14 Capital Improvement Plan and the December 14, 2005 Black & Veatch evaluation. Revenue from the proposed changes is expected to cover the costs associated with growth. DIF for parks, water and sewer have existed for several years. Fees for streets, library, and public safety were implemented in 1997. Fees were implemented for solid waste (sanitation and landfill), roadways and general government in 2000. The public safety fee was separated into police facilities and fire/emergency medical services in 2001. 26 In 1997, the Council requested that the fees be revisited and updated every three years. The last update for library; parks, recreation and open space; police; fire/emergency medical services; general government; solid waste; and roadway improvements was completed in 2001 and adopted by the Council on October 9, 2001, with an effective date of January 10, 2002. The last update for water and sewer DIF was completed in 2003 and adopted by the Council on May 25, 2004, with an effective date of August 2, 2004. On February 7, 2006, the Council was presented the current proposed DIF report at a workshop. The report presented at that workshop is the supporting documentation for this public hearing. On February 28, 2006, the Council adopted a resolution stating the city's intent to increase development impact fees (DIF) and set a public hearing date of May 9, 2006, subsequently rescheduled to May 23, 2006. By implementing the new DIF, the city will be able to maintain its current level of service to existing residents and support future growth. The public will be provided an opportunity to comment during the May 23, 2006 public hearing. March 1 thru April 30th reflects the 60-day public posting period. The revised ordinance will be presented to the Council on June 13, 2006. The new fees become effective 90 days after the ordinance is adopted. On January 4, 2006, staff met with representatives from the Home Builders Association of Central Arizona (HBACA) and Arizona Multihousing Association (AMA) to discuss the material provided to both organizations on December 21, 2005 regarding technical aspects of the development fee methodology and supporting data for the proposed development impact fees for all categories including water and sewer. On December 21, 2005, HBACA and AMA representatives were provided, by e- mail and written report or letter, a response to the October 3, 2005 questions, as well as the revised DIF reports from TischlerBise and Black & Veatch. On October 3, 2005, HBACA submitted a series of questions to the city regarding the discussion on the technical aspects of the development fee methodology and supporting data for the proposed development impact fees for all categories except water and sewer. On July 18, 2005, staff and Black & Veatch met with representatives from the HBACA and the AMA to discuss the technical aspects of the development fee methodology and supporting data for water and sewer DIF. 27 On June 14, 2005, staff and TischlerBise met with representatives from the HBACA and the AMA to discuss the technical aspects of the development fee methodology and supporting data for the proposed development impact fees for all categories except water and sewer. The recommendation was to conduct a public hearing for amending the development impact fees, with an effective date of September 12, 2006. Mayor Scruggs opened the public hearing on Agenda Item No. 17. As there were no comments, Mayor Scruggs closed the public hearing. No action was taken on this item. PUBLIC HEARING - ORDINANCES 18. ZONING ORDINANCE TEXT AMENDMENT ZTA05-03 Mr. Jim May, AICP, Deputy Planning Director, presented this item. This is a request for the City Council to amend the Zoning Ordinance Special Development Standards Map #3. This request would allow increased building square footage, increased building height, and increased building setbacks for Major Medical Centers. Banner Thunderbird Medical Center anticipates the need for further campus expansion, which would result in more patient beds being available and would create jobs in the community. In addition, higher quality medical services could be provided closer to home for residents of Glendale and residents of other Northwest Valley communities. Banner Health Systems has operated a hospital at this location since 1983. In 1989, the General Plan established the "Thunderbird Character Area" and included as a goal continued development of medical uses and office buildings on Thunderbird Road, east of 59th Avenue. In 1993, the Zoning Ordinance was amended to include Map #3. This map allowed more intensive building heights and floor area ratios to facilitate more development in the area. For the past 20 years, growth in the area has been adequately accommodated under the standards of Map #3. In 2004, however, it became apparent that in order for the Banner Thunderbird Medical Campus to expand, Map #3 would need to be amended. The expansion of the campus is a result of Banner Health Systems' desire to stay in their current location, the physical constraints of the campus, current shortages of beds and emergency room services, and continued growth in Glendale and surrounding communities. The Planning Commission recommended approval of ZTA05-03 on April 20, 2006. 28 This request would support the expansion of the Banner Thunderbird Medical Center. It would accommodate anticipated increases in patient admissions and create 594 jobs, with an average salary of $53,000 over the next six years. Approval of this request would also sustain the healthcare needs of Glendale residents and residents of other communities. The applicant invited 469 property owners and interested parties to four open house meetings on January 30th, February 6th, February 13th, and March 6th, 2006. Three of the open houses were specially held for the property owners living on Eugie Avenue. A total of 23 people participated in the open houses. Issues discussed were increased traffic, parking, the need to expand, and the temporary relocation of the helistop. The applicant has adequately addressed issues. The recommendation was to waive beyond reading of the title, conduct a public hearing, and adopt an ordinance amending the special development standards of Map #3 as recommended by the Planning Commission. Councilmember Clark asked what the height restriction would be within 100 feet of the residences. Mr. May said 30 feet, noting that restriction could apply in the area of the Thunderbird Paseo Condominiums. Councilmember Clark asked about other restrictions concerning distances and heights. Mr. May explained the maximum building height of 108 feet is limited to areas that are at least 150 feet from a perimeter public street. He stated the west side of the campus would have a maximum height of 108 feet at a 30-foot setback. Ms. Colleen Hallberg, CEO of Banner Health, said Banner Thunderbird has been in its present location since 1983 and during her 11 years with Banner she has helped plan and undertake many expansions. She stated their expansions always seem inadequate since as soon as they are completed they again start experiencing overcrowding. She said the reasons for the proposed expansion are threefold, pent up demand, demographic growth, and the need to offer a higher level of care. She stated their work includes being a good neighbor and, to that end, they have held numerous discussions with neighbors and compromises and corrections have been made as a result. She said they are working with their neighbors to make the expansion as good as it can be and they will continue to work hard to be a good neighbor. She asked the Council to approve their request. Mr. Mike Withey, Banner Health representative, explained in 1993 the city adopted Map 3 to designate Thunderbird Road as an activity area to encourage development, particularly medical related development. He stated Banner Health estimated a population in 1983 of 200,000, while today their population exceeds one million. He reported last year Banner Thunderbird had to turn away 5,600 patients, stating this is unacceptable but the only way to correct the problem is to expand in size and services offered. He noted pediatrics alone is expected to grow 165 percent by 2012. He said they have worked a long time with City Staff, going through many drafts before bringing the proposed amendment to Council. He stated they sent out hundreds 29 of letters to neighbors, held four open houses, and met or spoke over the phone with individual residents. He said numerous changes were made to the site plan as a result of the public input they received, pointing out the parking garage was moved back and the architecture on the garage was changed. He said they also eliminated the easternmost curb cut, moved the emergency entrance to the west, increased the landscape setback, increased the size of the trees, extended landscaping and trees to the east side of the parking structure, and changed the type of trees adjacent to the parking structure. He stated, furthermore, they made a number of operational changes at the hospital. He said the applicant recognizes that they have certain obligations and responsibilities to the overall community, but intend to remain a good neighbor to those who live closest to the facility. Mr. Withey pointed out they made changes to the text amendment at the Planning Commission study session, stating they agreed to provide greater setbacks to achieve their potential maximum building height. He noted they anticipate over 500 new jobs, with an average salary in excess of $53,000, and expansion of the campus is anticipated to result in economic output of $72 million. He asked the Council to approve the proposed text amendment. Councilmember Goulet asked what they told the community in terms of the timeframe for completing the expansion. Mr. Withey said they are already under construction with the parking garage, noting the central tower will be the next phase. He stated they would like the central tower to open by July 2008. Councilmember Clark asked if the helipad has been moved to a temporary location. She also asked where the helipad would be permanently located. Mr. Withey said the helipad has been temporarily relocated to the southwest corner of their site and it will ultimately be located on the top of the central tower. Councilmember Clark pointed out noise will lessen when the helipad is raised to the top of the central tower. Mr. Withey agreed. Councilmember Frate noted there were concerns expressed by the owners of the nearby apartments about the preset location of the helipad, stating it was explained that the location is only temporary. He pointed out the residents on Eugie who will be most affected have not expressed any concerns, stating they understand the mission of the hospital. He expressed his opinion property values will, if anything, increase as a result of the hospital's expansion. Mayor Scruggs opened the public hearing on Agenda Item No. 18. Ms. Jean Cowan, a resident of the City of Glendale Sahuaro District, said she opposes the proposed text amendment and would like Banner Thunderbird to build their medical empire within the current code specifications. She expressed concern that a change to the code will open the door to more skyscrapers within the surrounding neighborhood. She said Banner Thunderbird was built as a community hospital and its previous expansions have always fit within the city's code specifications. She stated 30 constructing skyscrapers within their residential area would create a stone metropolis very similar to that found in downtown Phoenix. She said she and her neighbors moved to Glendale because it was suburbia. She strongly urged the Council not to approve the proposed text amendment and asked the applicant to build within the city's guidelines. Mayor Scruggs closed the public hearing. Ordinance No. 2505 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE ZONING ORDINANCE OF THE CITY OF GLENDALE, ARIZONA, SPECIAL DEVELOPMENT STANDARDS BY AMENDING MAP 3 (THUNDERBIRD ROAD/51ST AVENUE TO 61ST AVENUE) TO ESTABLISH CERTAIN DEVELOPMENT STANDARDS TO MAJOR MEDICAL CENTERS (ZTA05- 03); AND SETTING FORTH AN EFFECTIVE DATE. It was moved by Frate, and seconded by Goulet, to approve Ordinance No. 2505 New Series. Councilmember Clark said she would support the text amendment because she believes the hospital will either grow or die. She stated she empathizes with Ms. Cowen and her concern about building heights because it is never a comfortable situation when something you have grown used to changes. She said, however, change is inevitable and Banner is a valuable resource to the community. She stated Banner has made every effort to accommodate its neighbors and believes they would not have asked for the variances had there been any other way to accommodate their need to expand. Councilmember Frate said from his first meeting with Ms. Hallberg he stressed the importance of meeting with the residents and listening to their concerns. He said Banner held numerous meetings with the neighborhood, even asking their opinion as to the types of trees to plant. He stated they will never be able to satisfy everyone, but he believes Banner Hospital has gone out of its way to be a good neighbor. He commented, out of the 469 letters the applicant sent out, only one person came out to voice an objection. Councilmember Martinez said he appreciates Ms. Cowen's comments and concerns, but he agrees the expansion is necessary. He agreed Banner Thunderbird has gone out of its way to work with the neighborhood. Councilmember Goulet said the Council has been very cognizant over the years of the impacts of development to neighborhoods. He stated Glendale is a growing city and a strong medical complex will be a great asset. He said Banner has listened to the neighborhood and made a great number of concessions. He stated Banner would provide jobs and greater economic development within the City. 31 Upon a call for the question, the Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. ORDINANCES 19. AUTHORIZATION TO SELL MUNICIPAL PROPERTY CORPORATION EXCISE TAX REVENUE BONDS Mr. Ray Shuey, Chief Financial Officer, presented this item. This is a request for the City Council to adopt an ordinance awarding Municipal Property Corporation (MPC) excise tax revenue bonds to the lowest responsive bidder and authorizes the issuance of the bonds. The bonds will finance Council-approved capital improvement plan (CIP) projects, including construction at the public safety training facility, and $6.7 million for public infrastructure at the Zanjero development. The financing of the public safety training facility addresses the Council's goal of a city with high-quality services for citizens. The development of Zanjero will enhance the current business environment in Glendale and creates a location for unique business to locate. The location will include a mixture of employment, retail and residential uses. Therefore, the financing promotes the Council's goal of one community with quality economic development. The capital improvement plan (CIP) presented to the City Council provides for the cost of these projects to be financed through municipal property corporation bonds, and repaid through project revenues, licenses and permits, sales tax and state-shared revenues. Due to the type of public activity being financed, permanent tax-exempt bonds are being issued at this time. The Council adopted the development agreement with Zanjero on July 26, 2005. That agreement provided that the city would contribute up to $6.7 million in infrastructure improvements. On March 14, 2006, the Council authorized an intergovernmental agreement that delineates the financial and operational partnership for the Glendale Regional Public Safety Training Center. The development of a regional public safety training facility will benefit all Glendale residents. In addition, the Zanjero project funded by this financing helps set the standard for future development in the area. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the sale and issuance of the principal amount of bonds set forth in the ordinance (but not to exceed $35,000,000) of MPC excise tax revenue bonds and declaring an emergency to lock in the interest rate. 32 Ordinance No. 2506 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, (1) AUTHORIZING THE EXECUTION AND DELIVERY OF A SEVENTH SUPPLEMENT TO SERIES 1999 LEASE AGREEMENT WITH THE CITY OF GLENDALE MUNICIPAL PROPERTY CORPORATION RELATING TO THE FINANCING OF CERTAIN IMPROVEMENTS; (2) PLEDGING CERTAIN EXCISE TAXES AND RECEIPTS IMPOSED OR RECEIVED BY THE CITY; (3) APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE UNDERTAKING WITH RESPECT TO THE HEREINAFTER MENTIONED SERIES 2006A BONDS; (4) APPROVING THE FORM OF AND REQUESTING THE EXECUTION AND DELIVERY BY CITY OF GLENDALE MUNICIPAL PROPERTY CORPORATION OF A SERIES 2006 SEVENTH SUPPLEMENTAL TRUST INDENTURE AND SERIES 2006A BONDS AND SUCH SEVENTH SUPPLEMENT TO SERIES 1999 LEASE AGREEMENT; (5) DELEGATING TO THE CHIEF FINANCIAL OFFICER OF THE CITY THE AUTHORITY TO DESIGNATE THE FINAL PRINCIPAL AMOUNT, MATURITIES, INTEREST RATES AND OTHER MATTERS WITH RESPECT TO SUCH SERIES 2006A BONDS; (6) AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS ORDINANCE; AND (7) DECLARING AN EMERGENCY. It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2506 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 20. INTERIM FINANCING FOR UPCOMING BOND SALE Mr. Ray Shuey, Chief Financial Officer, presented this item. This is a request for the City Council to adopt an ordinance awarding the sale of bonds to Bank of America to provide up to $87 million of interim financing. Projects to be funded include infrastructure at the Cabela's Retail site, and the city's conference center, media facility, and parking garage to be constructed at the Glendale Arena in the Westgate City Center. The financing of these projects addresses the Council's goal of one community with quality economic development. Cabela's Retail is known nationally for its commitment to excellence in the design and operation of its stores. The conference center will complement and enhance the activities that can take place around the Glendale Arena. Council's goal of a city that is fiscally sound is supported through the taxable activity that these projects will encourage. The capital improvement plan (CIP) presented to the Council provides for the cost of these projects to be paid through municipal property corporation bonds, and repaid through project revenues, licenses and permits, sales tax and state-shared 33 revenues. Utilizing interim financing with the same source of repayment provides opportunity to study and structure permanent financing to match expected revenue streams, and optimize the use of tax-exempt bonds. The Council adopted the development agreement with Cabela's Retail on July 26, 2005. That agreement stated that the city would provide up to $10 million for the development of public amenities and infrastructure improvements. The Council approved a design-build contract for the construction of the conference center, media facility, and parking garage on February 14, 2006. The development of a convention center and a destination retail attraction will enhance the current business environment and create a unique amenity in Glendale. The projects funded by this financing will set the standard for future development in the area. The recommendation was to waive reading beyond the title and adopt an ordinance awarding the sale of bonds to Bank of America to provide up to $87 million of interim financing and declaring an emergency to lock in the interest rate. Councilmember Clark asked if they are doing interim financing to pay for the projects now, but permanent-financing mechanisms will be developed once the projects are completed. Mr. Shuey responded yes. He explained interim financing would allow the city time to study the revenue streams to ensure it maximizes the portion of the permanent borrowing that is tax exempt. In response to Vice Mayor Eggleston's question, Mr. Shuey said the current variable interest rate is 5.6 percent. He said they anticipate a yield of 3.8 to 4.7 percent on the fixed permanent tax exempt financing. Ordinance No. 2507 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, (1) AUTHORIZING THE EXECUTION AND DELIVERY OF A EIGHTH SUPPLEMENT TO SERIES 1999 LEASE AGREEMENT WITH THE CITY OF GLENDALE MUNICIPAL PROPERTY CORPORATION RELATING TO THE FINANCING OF CERTAIN IMPROVEMENTS; (2) PLEDGING CERTAIN EXCISE TAXES AND RECEIPTS IMPOSED OR RECEIVED BY THE CITY; (3) APPROVING THE FORM OF AND REQUESTING THE EXECUTION AND DELIVERY BY CITY OF GLENDALE MUNICIPAL PROPERTY CORPORATION OF A SERIES 2006 EIGHTH SUPPLEMENTAL TRUST INDENTURE AND SERIES 2006B BONDS AND SUCH EIGHTH SUPPLEMENT TO SERIES 1999 LEASE AGREEMENT AND A BOND PURCHASE AGREEMENT; (4) DELEGATING TO THE CHIEF FINANCIAL OFFICER OF THE CITY THE AUTHORITY TO DESIGNATE AND DETERMINE THE AMOUNT OF ADVANCES AND THE TOTAL PRINCIPAL AMOUNT, MATURITIES, INTEREST RATES AND OTHER MATTERS WITH RESPECT TO SUCH SERIES 2006B BONDS; (5) AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE 34 CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS ORDINANCE; AND (6) DECLARING AN EMERGENCY. It was moved by Martinez, and seconded by Clark, to approve Ordinance No. 2507 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 21. RIGHT-OF-WAY ABANDONMENT: NORTHWEST CORNER OF BETHANY HOME ROAD AND 47I" AVENUE Mr. Larry Broyles, City Engineer, presented this item. This is a request for the City Council to adopt an ordinance abandoning a 16-foot wide sewer line right-of-way on the northwest corner of Bethany Home Road and 47th Avenue. The right-of-way contains 3,888 square feet and has been replaced by a 25- foot wide sanitary sewer easement, containing 4,300 square feet, located 70-feet west of its current location. On February 22, 2005 the Council approved a Purchase & Sales Agreement, which included terms abandoning the existing 16-foot wide sewer line right-of-way in favor of a new 25-foot wide sewer line easement 70-feet west of its current location. The relocation of the sewer line project was completed in March of 2006. The recommendation was to waive reading beyond the title and adopt an ordinance abandoning the 16-foot wide sewer line right-of-way on the northwest corner of Bethany Home Road and 47th Avenue. Ordinance No. 2508 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF A SEWER LINE RIGHT-OF-WAY ON THE NORTH SIDE OF BETHANY HOME ROAD WEST OF 47TH AVENUE IN GLENDALE, ARIZONA TO THE OWNERS OF RECORD OF THE ABUTTING PROPERTY; AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. It was moved by Goulet, and seconded by Clark, to approve Ordinance No. 2508 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 22. SALT RIVER PROJECT POWER DISTRIBUTION EASEMENTS: GLENDALE AVENUE, FROM 791" TO 871" AVENUES Mr. Larry Broyles, City Engineer, presented this item. 35 This is a request for the City Council to adopt an ordinance granting the following easements in favor of Salt River Project (SRP): (1) along Glendale Avenue, west of 79th Avenue; (2) along Glendale Avenue, east of 79th Avenue; (3) along Glendale Avenue, east and west of 83`d Avenue; and (4) along Glendale Avenue, east of 87th Avenue. Glendale Onboard (GO) will be making improvements to Glendale Avenue, beginning in June of 2006. The city requested SRP relocate and underground its existing power distribution facilities along Glendale Avenue, from 79th to 87th Avenues, to accommodate the construction in this area. These easements are necessary to protect SRP's existing land rights and facilities in the new location. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute the easements in favor of Salt River Project. Ordinance No. 2509 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE POWER DISTRIBUTION EASEMENTS IN FAVOR OF SALT RIVER PROJECT ALONG: (1) GLENDALE AVENUE, WEST OF 79TH AVENUE; (2) GLENDLE AVENUE, EAST OF 79TH AVENUE; (3) GLENDALE AVENUE, EAST AND WEST OF 83RD AVENUES; AND (4) GLENDALE AVENUE, EAST OF 87TH AVENUE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Clark and seconded by Frate, to approve Ordinance No. 2509 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. MOTION TO EXCUSE COUNCILMEMBER LIEBERMAN It was moved by Eggleston, and seconded by Clark, to excuse Councilmember Lieberman from tonight's Council meeting. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Martinez, to hold a City Council Workshop at 1:30 p.m. on Tuesday, June 6, 2006 in Room B-3 of the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38- 431.03. The motion carried unanimously. 36 CITIZEN COMMENTS No comments were made. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Goulet thanked staff from the Traffic Department for discussing issues at Grand Avenue at 61st and Myrtle during last night's neighborhood meeting. He assured those who attended that their comments were heard and that the city will be evaluating their request. He expressed his sympathies to the family of Bobby Gonzales who passed away last Sunday. He said Mr. Gonzales was a very strong advocate for his family, neighborhood and community. Councilmember Frate said City of Glendale fire fighters and over 100 volunteers will walk on May 24 to pass out brochures and door hangers intended to educate residents on drowning prevention, CPR classes and swimming lessons. He noted there have been four near-drownings in the past two weeks. ADJOURNMENT There being no further business, the meeting was adjourned at 8:30 p.m. • Pamela :nna - City Clerk 37