HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/11/2005 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, OCTOBER 11, 2005, AT 7:00 P.M.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark,
Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez.
Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City
Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk.
Mayor Scruggs recognized Boy Scout Troop 192. Leaders Doug Kennedy, Scott
Estes and Ken Ramage. Scouts Braden Bullock, Benson Farris, Derek Greer, Dion
Nielsen, Daniel Workman, Zach Schofield and Grant Watkins.
Mayor Scruggs recognized students from Cactus High School Government
Class. In attendance was Tori Flavell, Kristin Manley, Jeanette Doerr, Michael
O'Conner, Nichole Guie, Taryn Luttrell, Kellen Graham, Nolan Chapman, Jeffrey Lutz
and Rod Cuthbertson.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the one resolution and two
ordinances to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE SEPTEMBER 27, 2005 CITY COUNCIL
MEETING
It was moved by Goulet, and seconded by Clark, to dispense with the
reading of the minutes of the September 27, 2005 City Council meeting, as each
member of the Council had been provided copies in advance, and approve them
as written. The motion carried unanimously.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 6 and Ms.
Pamela Hanna, City Clerk, read Consent Resolution Agenda Item Number 7 by number
and title.
1. LIQUOR LICENSE NO. 3-1015 GRAND DRAGON
This is a request by Pei Tan for the City Council to approve a new series 12
(restaurant, all liquor) license for Grand Dragon located at 4730 West Olive Avenue.
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The approval of this license will not increase the total number of liquor licenses in
this area.
The establishment is over 300 feet from any school or church. The City of
Glendale Planning Department, the City of Glendale Police Department, and the
Maricopa County Health Department have reviewed the application and have
determined that it meets all technical requirements.
No protests were received during the 20-day posting period.
The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control for Liquor License Number 3-1015.
2. SPECIAL EVENT LIQUOR LICENSE FOR CATHOLIC SINGLES MINISTRY
This is a request by Tom Tygett for the City Council to approve a special event
liquor license to the Catholic Singles Ministry for the SRP Thunderbird Balloon & Air
Classic, which will be held at 6801 North Glen Harbor Boulevard.
The event will be held on Friday, October 28, from 4 p.m. to 10 p.m.; Saturday,
October 29, from 11 a.m. to 10 p.m.; and Sunday, October 30, 2005 from 11 a.m. to 6
p.m. If this license is approved, the total days expended by this applicant will be three
of the allowed ten days for this calendar year.
Under the provisions of Arizona Revised Statutes Sec. 4-203.02, the Arizona
Department of Liquor Licenses and Control may issue a special event liquor license
only if the City Council recommends approval of such license.
The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control for the special event liquor license
for the Catholic Singles Ministry.
3. SPECIAL EVENT LIQUOR LICENSE FOR GOLDEN WHEEL
This is a request by Melynda King for the City Council to approve a special event
liquor license for the Golden Wheel. The event is an annual fundraiser for scholarships
and the West Valley Child Crisis Center, which will be held at 13327 North 65th Drive.
The event will be held on Saturday, December 3, 2005, from 6 p.m. to midnight.
If this license is approved, the total days expended by this applicant will be one of the
allowed ten days this year.
Under the provisions of Arizona Revised Statutes Sec. 4-203.02, the Arizona
Department of Liquor Licenses and Control may issue a special event liquor license
only if the City Council recommends approval of such license.
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The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control for this special event liquor license
for Golden Wheel.
4. SPECIAL EVENT LIQUOR LICENSE FOR OUR LADY OF PERPETUAL HELP
SCHOOL
This is a request by Maureen DeGrose for the City Council to approve a special
event liquor license for Our Lady of Perpetual Help School. The event is the Fall
Festival 2005, a fundraiser for the school, which will be held at 7521 North 57th
Avenue.
The event will be held on Saturday, October 22, from 5 p.m. to 10 p.m.; and
Sunday, October 23, 2005, from 10 a.m. to 8 p.m. If this license is approved, the total
days expended by this applicant will be three of the allowed ten days for this calendar
year.
Under the provisions of Arizona Revised Statutes Sec. 4-203.02, the Arizona
Department of Liquor Licenses and Control may issue a special event liquor license
only if the City Council recommends approval of such license.
The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control for the special event liquor license
for Our Lady of Perpetual Help School.
5. SPECIAL EVENT LIQUOR LICENSE FOR THUNDERBIRD RUGBY FOOTBALL
CLUB
This is a request by Scott Harper for the City Council to approve a special event
liquor license for the Thunderbird Rugby Football Club. The event is the Rugby
International Tournament, which will be held at 15249 North 59th Avenue.
The event will be held on Friday, November 4, from 8 a.m. to midnight; Saturday,
November 5, from 8 a.m. to 8 p.m.; and Sunday, November 6, 2005, from 8 a.m. to 8
p.m. If this license is approved, the total days expended by this applicant will be three
of the allowed ten days for this calendar year.
Under the provisions of Arizona Revised Statutes Sec. 4-203.02, the Arizona
Department of Liquor Licenses and Control may issue a special event liquor license
only if the City Council recommends approval of such license.
The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control for this special event liquor license
for Thunderbird Rugby Football Club.
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6. 83RD AVENUE ROADWAY IMPROVEMENTS: BELL ROAD TO LOOP 101
BRIDGE
This is a request for the City Council to approve a Guaranteed Maximum Price
construction contract with PCL Civil Constructors for roadway improvements along 83rd
Avenue, from Bell Road to the Loop 101 Bridge.
This project supports the Council's goals of creating transportation options within
the city.
Traffic improvements are needed on 83rd Avenue between Bell Road and the
Loop 101 Bridge. The southbound right turn lane on 83rd at Bell Road needs to be
lengthened to reduce delays, a third through lane will be installed between Bell Road
and Campo Bello Drive, a second through lane will be installed between Campo Bello
Drive and Loop 101 to reduce congestion, and the lane drop for southbound traffic
needs to be eliminated to enhance traffic flows. Curbs and medians are also needed to
improve traffic flow, facilitate drainage, and eliminate traffic hazards.
The recommended contract with PCL Civil Constructors will complete these
improvements at the Guaranteed Maximum Price. The Guaranteed Maximum Price
was reviewed and accepted by the city's Engineering Department staff.
Proposition 402, as approved by voters in 2001, provides funding for
"intersection improvements" at 83rd Avenue and Bell Road, as well as the elimination of
"lane drops" and "traffic hazards" throughout the city.
The Citizens Transportation Oversight Commission took action on June 3, 2004
to recommend the use of GO Program sales tax to fund the construction of this project.
The proposed street improvements will provide additional turn lanes, through
lanes, curbs and median in the area of 83rd Avenue and Bell Road to reduce
congestion, improve traffic flow, and enhance safety.
The total cost to construct street improvements for this project is $1,012,803.
Funds for this project are available in two accounts: Intersection Improvements,
Account No. 33-9448-8300, and Street Scallop, Account No. 31-8558-8300. To cover
the cost for this project, $1,000,000. needs to be transferred from Intersection
Improvements, Account No. 33-9448-8300 to 83rd/Bell Rd.-Loop 101 Rdwy Imp,
Account No. 33-9492-8300.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $1,012,803
Account Name, Fund, Account and Line item Number:
83rd/Bell Rd.-Loop 101 Rdwy Imp, Account No. 33-9492-8300 $1,000,000
Street Scallop, Account No. 31-8558-8300 $12,803
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The recommendation was to authorize the transfer of funds in the amount of
$1,000,000. from Account No. 33-9448-8300 to Account No. 33-9492-8300 and
approve the Guaranteed Maximum Price construction contract with PCL Civil
Constructors in the amount of $1,012,803.
CONSENT RESOLUTIONS
7. STATE OF ARIZONA PURCHASING COOPERATIVE AGREEMENT
This is a request for the City Council to authorize the entering into of the Arizona
State Purchasing Cooperative Agreement, with the State of Arizona Enterprise
Procurement Services, for Fiscal Year 2005-06. The Agreement permits the purchase
of materials and services from state contractors at the prices and terms of the contracts
between the state and those state contractors.
Entering into a Purchasing Cooperative Agreement with the State of Arizona will
provide exceptional service delivery through cost savings and an expedited process of
meeting operational needs.
The State of Arizona Enterprise Procurement Services obtain materials and
services for state agencies. Arizona Revised Statutes authorize intergovernmental
cooperative purchasing with political subdivisions for the purpose of utilizing state
contracts. The current cooperative, in which the city is a member, consists of 135 state
agencies and 400 cooperative participating members. The city is a current member of
the cooperative. This resolution is to permit execution of the membership agreement,
which is for a one-year period, renewable annually, for a total period of five years, upon
remittance of the current annual fee for membership.
The City Council previously approved a Purchasing Cooperative Agreement with
the State of Arizona in February of 1976.
Participating in the Arizona State Purchasing Cooperative Program allows
Glendale to make purchases based on the combined volume of all the members of the
cooperative, rather than just the city's individual need. This method of consolidating the
combined purchasing power of the membership produces the lowest possible volume
prices and make for the most effective use of available funding.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the entering into of the Arizona State Purchasing Cooperative
Agreement with the State of Arizona Enterprise Procurement Services and make
payment of the annual membership agreement fee.
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Resolution No. 3898 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
THE ARIZONA STATE PURCHASING COOPERATIVE AGREEMENT WITH THE
STATE OF ARIZONA, ENTERPRISE PROCUREMENT SERVICES, FOR FISCAL
YEAR 2006.
It was moved by Eggleston and seconded by Goulet, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 7, including the
approval and adoption of Resolution No. 3898 New Series, and to forward Liquor
License Application No. 3-1015 for Grand Dragon, and Special Event Liquor
License Applications for Catholic Singles Ministry, Golden Wheel, Our Lady of
Perpetual Help School, and Thunderbird Rugby Football Club, to the State of
Arizona Department of Liquor Licenses and Control, with the recommendation for
approval. The motion carried unanimously.
BIDS AND CONTRACTS
8. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT — CHOLLA
WATER TREATMENT PLANT IMPROVEMENTS
Mr. Roger Bailey, Utilities Director presented this item.
This is a request for the City Council to approve Contract Amendment Number 1
to the professional services agreement with Malcolm Pirnie, Inc. for the Cholla Water
Treatment Plant Filter Retrofit and Enhancement Project. Amendment No. 1 includes
Phase Ill professional construction-related services.
The Cholla Water Treatment Plant was originally constructed in 1978 and
includes four filters. This is the third and last phase of the project and will include
improvements to the four existing filters, the addition of two new filters to provide
additional operational flexibility, and other treatment process enhancements to improve
the plant's ability to effectively process the raw water supply. The improvements will
allow for continued plant compliance with changes in State and Federal drinking water
standards. This is the final phase of the project and includes construction project
administration.
Professional services for this project were organized into three phases. On
March 22, 2005, the Council approved a professional services agreement with Malcolm
Pirnie, Inc. for Phase II: Detailed Design. On April 27, 2004, the Council approved a
professional services agreement with Malcolm Pirnie, Inc. for Phase I: Testing,
Evaluation and Preliminary Design.
The project will improve the effectiveness of the Cholla Water Treatment Plant
(CWTP) and will allow the plant to remain in compliance with Federal and State
regulations.
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As part of the public information component to keep citizens informed, a memo
explaining the proposed improvements to the CWTP was delivered to each resident on
49th Drive and 47th Avenue, up to Shangri La on the South, as well as Shangri La
between 47th and 49th Avenues on September 29, 2005. The memo also invited those
neighbors to attend a tour of the facility scheduled on Saturday, October 8, 2005.
The cost for Malcolm Pirnie to perform Phase III of the Cholla Water Treatment
Plant Filter Retrofit and Enhancement Project will not exceed $1,713,358. Funds for
this amendment are available in Cholla WTP Process Improvements, Account No. 83-
9286-8330.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $1,713,358
Account Name, Fund, Account and Line Item Number
Cholla WTP Process Improvements, Account No. 83-9286-8330 - $1,713,358
The recommendation was to approve contract Amendment No. 1 to the
professional services agreement with Malcolm Pirnie, Inc., for the Cholla Water
Treatment Plant in the amount of$1,713,358.
It was moved by Eggleston, and seconded by Frate, to approve contract
Amendment No. 1 to the professional services agreement with Malcolm Pirnie,
Inc., for the Cholla Water Treatment Plant in the amount of $1,713,358. The
motion carried unanimously.
9. AWARD OF CONSTRUCTION CONTRACT - CHOLLA WATER TREATMENT
PLANT IMPROVEMENTS
Mr. Roger Bailey, Utilities Director presented this item.
This is a request for the City Council to approve a Construction Manager at Risk
(CMAR) contract with Hunter Contracting Company for construction of the Cholla Water
Treatment Plant Filter Retrofit and Enhancement Project.
The Cholla Water Treatment Plant was originally constructed in 1978 and
includes four filters. This project will improve the four existing filters, add two new filters
to provide additional operational flexibility, and include other treatment process
enhancements to improve the plant's ability to effectively process the raw water supply.
Design for the project has been completed, and Hunter Contracting Company has
established a guaranteed maximum price (GMP) for construction. Hunter's GMP was
reviewed and approved, with staff input, by the project's engineering design consultant,
Malcolm Pirnie.
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On March 22, 2005, the Council approved a professional services agreement
with Malcolm Pirnie, Inc. for detailed design services for the project. On April 27, 2004,
the Council approved a professional services agreement with Malcolm Pirnie, Inc. for
testing, evaluation and preliminary design services for the Cholla Water Treatment
Plant Filter Retrofit and Enhancement project. Also, on April 27, 2004, the Council
awarded Hunter Contracting Company a CMAR contract for the design support
services.
The improvements will allow for continued plant compliance with changes in
State and Federal drinking water standards.
As part of the public information component to keep citizens informed, a memo
explaining the proposed improvements to the CWTP was delivered to each resident on
49m Drive and 47th Avenue, up to Shangri La on the South, as well as Shangri La
between 47th and 49`h Avenues on September 29, 2005. The memo also invited those
neighbors to attend a tour of the facility scheduled on Saturday, October 8, 2005.
The guaranteed maximum price for Hunter Contracting Company's CMAR contract for
construction of the plant improvements designed is $12,653,585. Funds are available
for this project in the Fiscal Year 2005-06 and Fiscal Year 2006-07 Capital
Improvement Program in Cholla Water Plant Process Improvements. To cover the cost
for this project, $1,400,000 will be transferred from Cholla WTP Expansion; $500,000
from Water System Security; $429,000 from Regional GAC Plant, Account; and
$271,000 from Zone 4 Res. & Booster Station, to Cholla Water Plant Process
Improvements.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $12,653,585
Account Name, Fund, Account and Line Item Number
FY 05-06: Cholla Water Plant Process Improvements, Account No. 83-9286-8300 -
$9,160,795
FY 06-07: Cholla Water Plant Process Improvements, Account No. 83-9286-8300 —
$3,492,790
The recommendation was to approve the Construction Manager at Risk
construction contract with Hunter Contracting Company in an amount not to exceed
$12,653,585.
It was moved by Martinez, and seconded by Frate, to approve the
Construction Manager at Risk construction contract with Hunter Contracting
Company in an amount not to exceed $12,653,585. The motion carried
unanimously.
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10. CONTRACT AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT FOR 751" AVENUE AND CAMELBACK ROAD SEWER
REHABILITATION PROJECT
Mr. Roger Bailey, Utilities Director presented this item.
This is a request for the City Council to approve Contract Amendment No. 1 to
the professional services agreement with Camp Dresser and McKee Inc. (CDM) for the
75th Avenue and Camelback Road Sewer Rehabilitation Project. The amendment will
provide funds to complete the sewer design and will provide for construction
administration during the sewer rehabilitation.
Approval of this contract amendment will assist in achieving the council goal of
maintaining quality city infrastructure.
The Flood Control District of Maricopa County is designing a flood control
channel along the Grand Canal near Camelback Road, called the Bethany Home
Outfall Channel (BHOC). The future construction of the BHOC will require the
relocation of the existing 48-inch sewer line in Camelback Road near 75th Avenue.
During the field investigations for design, it was discovered that the existing 30-year old
sewer structures need rehabilitation to accept the relocation of the 48-inch sewer line,
resulting in the need for additional design services. CDM was selected as the next
design consultant from the Engineering Department's pre-approved list of qualified
consultants for sewer design. This amendment No.1 will finish that design and provide
for construction administration services.
Rehabilitation and relocation of the existing sewer line will allow continuation of
the current level of service to Glendale residents. Because the field investigations
detected the wear on the existing concrete sewer structures, the rehabilitation design
will renew the service life of the sewer system in this immediate area for another thirty
years. Currently, 75 percent of the daily sewage flow in Glendale goes through this 48-
inch pipeline. The majority of residents will benefit from the new construction provided
in the rehabilitation project.
This is the design phase of the rehabilitation project; however, notification of the
project and traffic control information will be provided to the affected neighbors and
general public before the construction phase begins.
Funds are available for this project in Camelback Sewer Rehab, Account No. 84-
9228-8300.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $410,759
Account Name, Fund, Account and Line Item Number:
Camelback Sewer Rehab, 84-9228-8300 - $410,759
The recommendation was to approve Contract Amendment No. 1 to Professional
Services Agreement for 75th Avenue and Camelback Road Sewer Rehabilitation Project
with Camp Dresser and McKee Inc.
It was moved by Clark, and seconded by Lieberman, to approve Contract
Amendment No. 1 to Professional Services Agreement for 75th Avenue and
Camelback Road Sewer Rehabilitation Project with Camp Dresser and McKee Inc.
The motion carried unanimously.
ORDINANCES
11. SALT RIVER PROJECT EASEMENTS
Mr. Larry Broyles, City Engineer presented this item.
This is a request for the City Council to adopt an ordinance authorizing the City
Manager to execute the following easements in favor of Salt River Project (SRP): (1)
an irrigation easement along the west side of 75th Avenue, north of Bethany Home
Road; (2) an irrigation easement along the south side of Glendale Avenue and across
79th Avenue; (3) a power distribution easement at the southeast corner of 79th and
Orangewood Avenues; and (4) an irrigation easement along the north side of Bethany
Home Road, east of 83rd Avenue.
As part of the improvements along Glendale Avenue, the city requested SRP to
relocate their existing pipeline and irrigation turnout structure along the south side of
Glendale Avenue and across 79th Avenue. The easement will enable SRP to relocate
its existing system to allow for improvements along Glendale Avenue as programmed in
the Glendale Onboard (GO)Transportation Program.
As part of the Bethany Home Road Improvement project between 75th to 83rd
Avenues, the city is realigning Bethany Home Road southwesterly from approximately
79th to 83rd Avenues. As part of the project, SRP will need to relocate two of its 24-inch
irrigation lines; one to the north side of Bethany Home Road, east of 83rd Avenue within
city right-of-way; the other along the west side of 75th Avenue, north of Bethany Home
Road.
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The Glendale Elementary School District is constructing a new elementary
school on the southwest corner of 77th and Orangewood Avenues. To deliver electrical
power to the school, SRP has requested a power distribution easement across city
property on the southwest corner of 79th and Orangewood Avenues. The easement will
not interfere with the city's development of this property into a park.
These easements are necessary to formally acknowledge SRP's relocated
facilities and existing land rights.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the City Manager to execute the following easements in favor of
Salt River Project: (1) an irrigation easement along the west side of 75th Avenue, north
of Bethany Home Road; (2) an irrigation easement along the south side of Glendale
Avenue and across 79th Avenue; (3) a power distribution easement at the southeast
corner of 79th and Orangewood avenues; and (4) an irrigation easement along the north
side of Bethany Home Road, east of 83`d Avenue.
Ordinance No. 2466 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE
FOLLOWING EASEMENTS IN FAVOR OF SALT RIVER PROJECT: (1) AN
IRRIGATION EASEMENT ALONG THE WEST SIDE OF 75TH AVENUE, NORTH OF
BETHANY HOME ROAD; (2) AN IRRIGATION EASEMENT ALONG THE SOUTH
SIDE OF GLENDALE AVENUE AND ACROSS 79TH AVENUE; (3) A POWER
DISTRIBUTION EASEMENT AT THE SOUTHEAST CORNER OF 79TH AND
ORANGEWOOD AVENUES; AND (4) AN IRRIGATION EASEMENT ALONG THE
NORTH SIDE OF BETHANY HOME ROAD, EAST OF 83RD AVENUE.
It was moved by Goulet, and seconded by Frate, to approve Ordinance No.
2466 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez,
Frate, and Scruggs. Members voting "nay": none.
12. ANNEXATION AREA NO. 158 ORDINANCE
Mr. Jon Froke, AICP, Planning Director, presented this item.
This is a request for the City Council to adopt an annexation ordinance for
Annexation Area No. 158, which consists of 105 acres at the southeast corner of Loop
303 and Peoria Avenue.
The city's General Plan includes specific goals addressing the need for growth
management. These goals include promotion of sound growth management methods
and managing growth to achieve reasonable, responsible urban development.
Annexation is a tool that can be used by the city to direct and manage growth. The
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Loop 303 corridor, and this specific location, is identified as a major growth area in the
Glendale General Plan.
The 105-acre site is located at the southeast corner of Loop 303 and Peoria
Avenue and abuts the Glendale strip annexation boundary along Peoria Avenue. This
is the first Loop 303 location to be annexed into Glendale. The property owners of the
three parcels included in this annexation area are requesting annexation.
The initial City of Glendale zoning for the properties will be C-2 (General
Commercial) and M-1 (Light Industrial). Utilities will be provided to this site by private
utilities already serving this area. The city will be responsible for providing police, fire
and emergency response services as well as sanitation services when development
occurs on the site.
The Council conducted a public hearing on July 26, 2005 on the blank
annexation petition for Annexation Area No. 158 as required by State Statute.
The annexation of this site would require that any future development of this
area meet the Glendale General Plan requirements, as well as all other development
standards for the City of Glendale. This parcel is the first of many parcels that will be
developed for non-residential uses along the Loop 303 corridor. The city will benefit
from additional employment opportunities as well as from future sales tax revenue for
any retail development that might occur in the future.
The recommendation was to waive reading beyond the title and adopt an
ordinance increasing the Glendale city limits, as defined in the annexation ordinance for
Annexation Area Number 158.
Councilmember Lieberman pointed out the city will not be creating a county
island because the property abuts the city's 10-foot strip annexation. Mr. Froke agreed,
stating the city is actually reducing the size of a county island.
Ordinance No. 2467 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, EXTENDING AND INCREASING THE CORPORATE LIMITS OF
THE CITY OF GLENDALE, MARICOPA COUNTY, STATE OF ARIZONA, PURSUANT
TO THE PROVISIONS OF TITLE 9, CHAPTER 4, SECTION 9-471, ARIZONA
REVISED STATUTES AND AMENDMENTS THERETO, BY ANNEXING THERTO
CERTAIN TERRITORY CONTIGUOUS TO THE EXISTING CITY LIMITS OF THE
CITY OF GLENDALE TO BE KNOWN AS ANNEXATION AREA NO. 158.
It was moved by Frate, and seconded by Martinez, to approve Ordinance
No. 2467 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez,
Frate, and Scruggs. Members voting "nay": none.
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NEW BUSINESS
Mr. Beasley addressed Items 13, 14, and 15 together. He explained staff is
requesting contingency appropriation authority for infrastructure improvements at
Zanjero, noting the city will own the improvements. He said $1.5 million will be
generated annually within the four-year period and the additional infrastructure will allow
that part of the city to grow. He stated Cabela's allows Glendale to create one of the
world's best destination outdoor sports venues, noting it will generate four million
visitors per year and generate $1.4 million for the city. He explained the city will own
the property and lease it back to Cabella's. He explained staff is requesting authority to
move expeditiously because the agreements are based on contractual obligations.
13. REQUEST FOR TRANSFER OF CONTINGENCY APPROPRIATION
AUTHORITY FOR INFRASTRUCTURE IMPROVEMENTS AT ZANJERO
Mr. Art Lynch, Deputy City Manager, presented this item.
This is a request for the City Council to authorize a transfer of Fiscal Year 2005-
06 contingency appropriation authority from various capital construction funds for $6.7
million to be used for infrastructure improvements within the Zanjero Planned Area
Development. The City of Glendale will be reimbursed for these expenditures through
the sale of bonds.
This project will enhance the quality of life for Glendale residents, while
promoting economic development activity at Zanjero. The PAD will provide a number of
needed amenities and businesses for Glendale residents and will promote a positive
image of Glendale to both residents and tourists.
In July of 2005, the City Council approved a development agreement with
Zanjero. The Zanjero Planned Area Development (PAD) consists of 160 acres situated
with Glendale Avenue to the south, 91st Avenue to the east, and 95th Avenue to the
west and is immediately north of Westgate. The PAD includes a mixture of
employment, retail and residential uses. The Cabela's retail destination development
will be located within the PAD, at the northeast corner of Glendale Avenue and 95th
Avenue. The City of Glendale will contribute an amount not to exceed $6.7 million in
infrastructure improvements at Zanjero.
The City Council approved a development agreement with Zanjero on July 26,
2005.
There are a number of benefits to having the city of Glendale provide
infrastructure improvements at Zanjero. The roadway improvements will provide
backbone infrastructure, promote future economic development activity, and will provide
connectivity between Zanjero and the Westgate development.
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This transaction will require the transfer of Fiscal Year 2005-06 contingency
appropriation authority in the amount of $6.7 million from various capital construction
funds.
The funds for the acquisition of land and the development of public amenities
and infrastructure will be proceeds from a bond sale that will be completed by the end
of Fiscal Year 2005-06. Any cash disbursements that occur prior to the bond sale will
be covered by the General Fund. Once the bond sale is completed, the General Fund
will be reimbursed.
This arrangement is the same as that used for expenses related to HOME and
CDBG projects that occur prior to the actual receipt from the federal government of the
HOME and CDBG funds.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X X $6,700,000
Account Name, Fund, Account and Line Item Number
Transfer of contingency appropriation authority in the amount of$6,700,000 from various
capital construction funds to account no. 95-8221, Zanjero Improvements.
The recommendation was to authorize a transfer of Fiscal Year 2005-06
contingency appropriation authority from various capital construction funds for $6.7
million to be used for infrastructure improvements within the Zanjero Planned Area
Development.
Vice Mayor Eggleston asked if the city will purchase the land for the
infrastructure improvements. Mr. Lynch responded yes, explaining the land, water and
sewer improvements, streets, lighting, sidewalks, right-of-way, and landscaping are all
included in the $6.7 million cost.
Councilmember Clark asked when the bonds will be sold. She also asked if
additional costs incurred when issuing the bonds are included in the $6.7 million. Mr.
Lynch said they anticipate issuing the bonds in January or February. He stated the
$6.7 million is for hard costs and, while they could include financing costs, other soft
costs would be excluded. Councilmember Clark asked what they can expect
transaction costs for the bond sale to be. Mr. Lynch said about two percent of the total
transaction or about $100,000 to $120,000. He noted revenues generated will more
than exceed what they estimate the bond payment to be. Councilmember Clark asked
if transaction fees are paid back when the contingency is repaid. Mr. Lynch answered
yes, pointing out $6.7 million is the cap and any costs above that are the responsibility
of the developer.
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Councilmember Martinez noted during staff's financial update at last week's
Council workshop it was mentioned that the city's costs are reduced because of its high
rating from the bond agencies. Mr. Lynch agreed.
It was moved by Clark, and seconded by Lieberman, to authorize a transfer
of Fiscal Year 2005-06 contingency appropriation authority from various capital
construction funds for $6.7 million to be used for infrastructure improvements
within the Zanjero Planned Area Development. The motion carried unanimously.
14. REQUEST FOR TRANSFER OF CONTINGENCY APPROPRIATION
AUTHORITY FOR THE CABELA'S DEVELOPMENT
Mr. Art Lynch, Deputy City Manager, presented this item.
This is a request for the City Council to authorize a transfer of Fiscal Year 2005-
06 contingency appropriation authority from various capital construction funds for $10
million for the purchase of 29 acres of land and infrastructure improvements. The City
of Glendale will be reimbursed for these expenditures through the sale of bonds.
This project will enhance the quality of life for Glendale residents while promoting
economic development at Zanjero. The development of an innovative destination retail
attraction promotes a positive image of Glendale to residents and tourists.
On July 26, 2005 the City Council approved a development agreement with
Cabela's. Cabela's 165,000 square foot retail facility will be located within the Zanjero
Planned Area Development. This development will enhance the current business
environment and will benefit Glendale citizens and visitors alike.
The City of Glendale will contribute an amount not to exceed $10 million towards
the purchase of approximately 29 acres of land and infrastructure improvements.
Cabela's will lease the land from the City of Glendale for its development.
The City Council approved a development agreement with Cabela's on July 26,
2005.
The development of a destination retail attraction will enhance the current
business environment and creates a unique amenity in Glendale. This development will
be the first retail development at Zanjero and will set the standard for all future
development in the area.
This transaction will require the transfer of Fiscal Year 2005-06 contingency
appropriation authority in the amount of $10 million from various capital construction
funds.
The funds for the acquisition of land and infrastructure will be proceeds from a
bond sale that will be completed by the end of Fiscal Year 2005-06. Any cash
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disbursements that occur prior to the bond sale will be covered by the General Fund.
Once the bond sale is completed, the General Fund will be reimbursed.
This arrangement is the same as that used for expenses related to HOME and
CDBG projects that occur prior to the actual receipt from the federal government of the
HOME and CDBG funds.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X X $10,000,000
Account Name, Fund, Account and Line Item Number:
Transfer of contingency appropriation authority in the amount of$10,000,000 from
various capital construction funds to account no. 95-8220, Cabela's Retail.
The recommendation was to authorize a transfer of Fiscal Year 2005-06
contingency appropriation authority from various capital construction funds for $10
million for the purchase of 29 acres of land and infrastructure improvements.
It was moved by Lieberman, and seconded by Frate, to authorize a transfer
of Fiscal Year 2005-06 contingency appropriation authority from various capital
construction funds for $10 million for the purchase of 29 acres of land and
infrastructure improvements. The motion carried unanimously.
15. CITY MANAGER'S CONTRACT AUTHORITY REQUEST
Mr. Art Lynch, Deputy City Manager, presented this item.
This is a request for the City Council to authorize the City Manager to enter into
design and construction contracts and/or agreements for the Cabela's and Zanjero
Developments. This request would provide the City Manager with the authority to enter
into and administer contracts not to exceed the development agreements' stipulated
amounts of $10 million for Cabela's and $6.7 million for Zanjero.
By providing the City Manager with the authority to enter into contracts and/or
agreements, the city will be able to accelerate the design and construction program
progress to meet our responsibilities as outlined in the Development Agreements with
both Zanjero Development and Cabela's Retail, Inc. To meet our obligations,
construction has to begin by the end of October 2005.
On July 26, 2005, the Council approved development agreements with Citation
Land Company, LLC (Zanjero Development) and Cabela's Retail, Inc. (Cabela's).
Zanjero Development will be improving an area bounded by 91st Avenue on the east,
95th Avenue on the west, Glendale Avenue on the south and the Orangewood Avenue
alignment on the north. Cabela's will develop a 165,000 square foot retail center on
approximately 28.6 acres in the Zanjero Development.
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Under the terms of the Zanjero Development agreement, the city has
responsibility for the design and construction of the infrastructure (water, sewer, streets,
lighting, sidewalks, and right-of-way landscaping.) Under the terms of the Cabela's
agreement, the city will construct the retail center's parking lots and other associated
on-site features.
The Zanjero agreement requires completion of the infrastructure in two phases,
with the schedule beginning from the date of recording, which was August 26, 2005.
Phase one is to be completed within 120 days of recording and phase two is to be
completed within 240 days of recording. The site work required by Cabela's agreement
is to be completed by June of 2006.
By allowing the City Manager to sign contracts, both the program manager, who
oversees the completion of the design, construction budgets and schedules; and a
Construction Manager at Risk (CMAR) will be able to begin work no later than October
15, 2005.
The Council approved both the Zanjero Development and Cabela's agreements
on July 26, 2005. The Zanjero Development agreement was recorded August 26, 2005
and the Cabela's agreement was recorded September 23, 2005.
By allowing the City Manager the authority to enter into contracts, the Council
has adopted the use of an efficient business practice designed to save time in the
design and development stages of completion of the infrastructure improvements. The
value of time saved is reflected in the lower costs for construction products. The
current costs for building materials and equipment is not likely to stay stagnant resulting
in consistently escalating costs for the project.
The recommendation was to authorize the City Manager to enter into design and
construction contracts and/or agreements for the Cabela's and Zanjero developments
not to exceed the respective amounts of$10 million and $6.7 million.
It was moved by Frate, and seconded by Clark, to authorize the City
Manager to enter into design and construction contracts and/or agreements for
the Cabela's and Zanjero developments not to exceed the respective amounts of
$10 million and $6.7 million. The motion carried unanimously.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Eggleston, and seconded by Clark, to hold a City Council
Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday,
October 18, 2005, to be followed by an Executive Session pursuant to A.R.S. 38-
431.03. The motion carried unanimously.
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CITIZEN COMMENTS
No comments were made.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Clark thanked neighborhoods and, in particular, Neighborhood
Watch Captains in her district for their participation in the various GAIN events on
October 1St. She thanked the Spectrum Group for the gift bag she received, explaining
Spectrum Group will manage and solicit additional events for the Cardinals Stadium.
Councilmember Goulet thanked the Fire Department and Captain Benson for
putting on an outstanding Fire Parade on October 1St. He also thanked everyone for
attending the parade and GAIN Night events.
Councilmember Lieberman noted that there were 74 participants in the parade.
He thanked everyone who participated in the day's events. He encouraged everyone to
come to the Veteran's Day Parade.
Vice Mayor Eggleston pointed out that the Council passed a $12 million project
for the Cholla Water Treatment Plant, stating it is a much needed addition to guarantee
the city's future water supply. He thanked residents who came to the meeting last
Saturday to hear more about the plant and staff for clearly explaining what residents
can expect.
Councilmember Martinez thanked his Block Watch Captains and everyone else
who worked to host GAIN parties.
Councilmember Frate thanked the Fire Department for the parade and the high
school bands who participated. He also thanked participants in the Sahuaro District for
GAIN Night. He said Operation Illumination took place last Friday, explaining the
Transportation Department, the Police Department and 31 volunteers drove every
street in the City of Glendale, inspected 18,000 lights and replaced over 600 lights that
were burnt out or malfunctioning. He thanked Troop 192 and the Cactus High School
Government class for coming to the meeting. He urged everyone to continue to watch
children around water.
Mayor Scruggs stated she had the honor of being invited to a special celebration
at Legend Springs Elementary School, noting their 4th grade class came in second in
the State in AIMS Test reading scores. She said the 4th grade class also represents the
first class that will have gone from Kindergarten through 8th grade at Legend Springs
Elementary School. She commented on the significance of the items approved by the
Council during the meeting, stating they expanded the size of the city through Item 12
and provided for a tremendous amount of development in the western part of the city
through Items 13, 14, and 15.
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ADJOURNMENT
There being no further business, the meeting was adjourned at 7:50 p.m.
Pame - Hanna - City Clerk
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