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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/25/2005 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, OCTOBER 25, 2005, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the five resolutions to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE OCTOBER 11, 2005 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Frate, to dispense with the reading of the minutes of the October 11, 2005 City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS AND COMMISSIONS This Item was heard after Consent Agenda, Item No. 7 CONSENT AGENDA Mr. Ed Beasley, City Manager, read Consent Agenda Items 1 through 3 by title and Ms. Pamela Hanna, City Clerk, read Consent Resolutions Agenda Item Numbers 4 through 7 by number and title. 1. FP05-01: ORANGEWOOD VISTA VIEWS, 7149 WEST ORANGEWOOD AVENUE This is a request by Brown Family Communities for the City Council to approve the final plat for Orangewood Vista Views located on the north side of Orangewood Avenue, west of 71st Avenue. The proposed final plat is consistent with the General Plan and the existing R1-6 (Single Residence) zoning district. The proposed subdivision creates additional residential housing opportunities for the city. 1 The site is located approximately 364 feet west of 71St Avenue, between Orangewood and Myrtle Avenues. The nine-acre parcel is being subdivided into 36 lots. Lot sizes vary from 6,486 square feet to 8,060 square feet, with an average lot size of 7,422 square feet. Lot size and density is similar to existing neighborhoods in the area. The final plat request meets the requirements of the Subdivision and Minor Land Division Ordinance. On November 18, 2004 the Planning Commission approved Preliminary Plat PP04-03, subject to five stipulations as illustrated in the Planning Commission Action section of the memorandum, which was included in the council communication. Since that time, the applicant has been working on preparing improvement plans for this subdivision. This project will provide additional single-family housing stock in the city. The recommendation was to approve Final Plat Application FP05-01. 2. AWARD OF CONSTRUCTION CONTRACT FOR THE YOUTH SPORT FIELDS, NWC OF 91Si AVENUE AND BETHANY HOME ROAD ALIGNMENT This is a request for the City Council to approve a Guaranteed Maximum Price (GMP) construction contract with Hunter Contracting Company and to authorize a transfer of $2,300,000 in Fiscal Year 2005-06 General Fund contingency appropriation and funds. The contract with Hunter Contracting Company is in the amount of $2,804,538 for the construction of phase one of a two-phased project of the Youth Sport Fields located at the northwest corner of 91st Avenue and the Bethany Home Road alignment. The fields will be utilized for youth sports and overflow parking for the Cardinals Football Games and Arizona Sports and Tourism Authority (AZSTA) related events. Construction of the fields will provide overflow turf parking spaces adjacent to the Arizona Cardinals and AZSTA Facility, and will enhance the quality of life for Glendale youth, provide economic opportunities for the city, and fulfill the city's obligation to meet the turf-parking requirement needed for Cardinals Football Games. The city and the AZSTA have agreed to develop and construct a youth and amateur sports and recreational facility adjacent to the AZSTA Multi-Purpose Stadium to be used for community youth and amateur sports, and recreation activities when not being used for overflow turf parking spaces during events at the facility. On July 26, 2005, the Arizona Sports and Tourism Authority and the City of Glendale entered into an intergovernmental agreement, which provides for up to $1 million in funding from the AZSTA toward the construction of the Youth Sport Fields. 2 On July 26, 2005, the Council adopted a resolution authorizing the entering into of an intergovernmental agreement with the AZSTA to provide funding for the development of the youth sports fields. On July 26, 2005, the Council approved an amendment to a design contract with Wood Patel to design the Youth Sport Fields. Council also approved a Construction Manager at Risk contract with Hunter Contracting Company for the construction of 91st Avenue improvements. On October 12, 2004, the Council approved a 30-year land lease with the Pendergast family to develop the 13.64-acre site as turf parking and youth sports fields. On September 28, 2004, the Council adopted a resolution approving the memorandum of agreement with the Arizona Cardinals and the AZSTA outlining the need for overflow turf parking adjacent to their site. The contract scope with Hunter Contracting Company for the Youth Sport Fields is part of the larger project known as the 91st Avenue improvements, necessary to support the Cardinals Stadium that Hunter Contracting is currently completing. The benefits to the city include increased sales tax revenues from special events provided on the property, overflow turf parking spaces located adjacent to the major event facility, increase in park inventory, and enhanced youth sports opportunities. A neighborhood meeting was held on June 8, 2005 at Raymond S. Kellis High School during the design phase to solicit feedback from the neighbors in the area. All feedback on the project was positive. The project cost is estimated at $6.3 million. Phase one is estimated at $2,804,538 in construction cost to include landscaping, sod, earthwork, fencing, lighting, and structures to include restrooms, concessions, team room, and official's lounge. The AZSTA and its board will provide up to $1,000,000 for the fields. AZSTA is expected to contribute $750,000 in Fiscal Year 2005-2006, and an additional $250,000 upon the completion of the fields' construction. The Fiesta Bowl also is expected to contribute $500,000 towards the project. An amount of $504,538 is available in the capital improvement program. A total of $1,500,000 was budgeted for this project in Fiscal Year 2005-06 ($1,000,000 in the pay-as-you-go component of the Capital Improvement Plan (CIP). To date, $995,462 has been awarded for contracts related to professional services. Therefore, the remaining budgeted funding is $504,538 ($403,860 in the pay-as-you-go component of the CIP, and $100,678 in the parks general obligation bonds component of the CIP). 3 This transaction will require the transfer of Fiscal Year 2005-06 General Fund contingency (01-2450-7000) appropriation authority and funds in the amount of $2,300,000 to Parks and Feature Fields account 01-8217-8330. The $1,500,000 contributions from the AZSTA and the Fiesta Bowl will be deposited to offset the charges to the General Fund. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $403,860 X $403,860 X $100,678 X $100,678 X $800,000 X $800,000 X $1,500,000 X $1,500,000 Total $2,804,538 Account Name, Fund, Account and Line Item Number Park and Feature Fields, 01-8217-8330 - $403,860 Park and Feature Fields, 36-9137-8330- $100,678 General Fund Contingency, 01-2450-7000 -$2,300,000 The recommendation was to approve the Guaranteed Maximum Price construction contract with Hunter Contracting Company in the amount of $2,804,538 to construct phase one of the Youth Sport Fields. Authorize a transfer of $2,300,000 in Fiscal Year 2005-2006 General Fund contingency appropriation authority and funds from the General Fund Contingency, Account No. 01-2450-7000 to Park and Feature Fields, Account No. 01-8217-8330. 3. WEST VALLEY ADVOCACY CENTER LEASE RENEWAL This is a request for the City Council to accept the lease renewal agreement between the City of Glendale and the owner of the commercial property located at 6829 North 57th Avenue that houses the West Valley Advocacy Center. The lease for this property will expire on November 30, 2005. The renewal of the lease with the West Valley Advocacy Center follows the Council's goal of coordinating exceptional service delivery. The center provides one location, which streamlines the process helping citizen victims of child crimes, sexually motivated crimes, and domestic violence criminal investigations, ensures that the rights of the victim are met, making all necessary resources available under one roof, while maintaining the confidentiality of the victim. The City of Glendale has leased this property since November of 2000 and this renewal will allow use of the building until the year 2010, at which time the city can re- assess its needs. On May 30, 2000, the Council authorized entering into a lease agreement for this property for five years. 4 On a daily basis, the West Valley Advocacy Center touches the lives of many Glendale families. The Advocacy Center provides the necessary resources (exams, shelter, counseling, personal items, support, etc.) for the victims of child crimes, sexually motivated crimes, and domestic violence. The focus is to provide the victim with a one-stop location that is in a safe and comforting environment necessary for these very personal and sensitive types of investigations. The Police Department currently budgets for the lease payment for this facility and will continue to budget the annual lease payments. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $54,720 Account Name, Fund, Account and Line Item Number West Valley Advocacy Lease 01-3230-7810 The recommendation was to authorize the City Manager to enter in a Lease Renewal Addendum for the West Valley Advocacy Center. CONSENT RESOLUTIONS 4. COUNCIL SALARY COMMISSION This resolution will convene a Council Salary Commission to review the Council salaries and recommend any changes that the Commission believes is warranted to the City Council salaries. The Charter of the City of Glendale was amended in 1988 to provide for a method of reviewing and possibly changing Council salaries. The Charter of the City of Glendale provides that a salary commission may be appointed to review Council salaries and recommend any changes to the City Council. The Council may reject, modify, or accept the salary commission's recommendations and thereafter place any suggested changes to the Council salaries on the ballot of the next City primary election. The annual salaries of the Mayor and Councilmembers of the City of Glendale were last reviewed in 1996. That review resulted in an increase that was approved by the voters on May 19, 1998. The annual compensation paid to the City Council should now be reviewed due to the passage of more than seven years since the last change. During this time there has been increasing demands on the time of individual Councilmembers as a result of the substantial growth of the population, budget, and organization of the City of Glendale. 5 The recommendation was to waive reading beyond the title and adopt a resolution convening a Council Salary Commission; appointing members thereto; and setting forth instructions and charges. Resolution No. 3899 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, CONVENING A COUNCIL SALARY COMMISSION; APPOINTING MEMBERS THERETO; AND SETTING FORTH INSTRUCTIONS AND CHARGES. 5. OFFICE OF JUSTICE PROGRAMS G.R.E.A.T. GRANT AWARD This is a request for the City Council to accept a one-year $85,000 grant award from the Department of Justice Office of Justice Programs. This grant will provide funding to support the Police Department's Gang Resistance Education Training (G.R.E.A.T.) program. The G.R.E.A.T. education program is provided to the 7th and 4th grade levels at 37 schools (7200 students) in the City. This funding provides t-shirts, school-based incentives; the G.R.E.A.T. Summer Program, national training, and other related field trips for the students throughout the year. The G.R.E.A.T. program is an approved educational program and is school based. The schools are receptive to the program, which is taught by certified School Resource Officers. This grant has been approved annually for the last 12 years. Officers work in a proactive approach with schools and parents, providing an educational experience for students and giving the students tools to avoid violence and gang activities. This program is well received by the schools and their districts. There is no financial match required for this funding. This is one-time funding by the Department of Justice Office of Justice Programs. A specific account will be set up in Fund 47, the city's grant fund, once the grant agreement is formally executed. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total $85,000 X $85,000 The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to accept the grant funds in the amount of $85,000 from the Department of Justice Office of Justice Programs. 6 Resolution No. 3900 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE GRANT OFFER FROM THE DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS TO SUPPORT THE GLENDALE POLICE DEPARTMENT'S GANG RESISTANCE EDUCATION PROGRAM (G.R.E.A.T.). 6. ACQUISITION OF RIGHT-OF-WAY FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM This is a request for the City Council to adopt a resolution authorizing the City Manager to purchase two properties needed to complete Glendale Onboard (GO) transportation projects. One of the Council's goals is to improve and provide transportation options within the city as outlined in the GO Transportation Program. In November of 2001, voters approved funding for intersection improvements to improve traffic flow. The city needs to obtain additional right-of-way in order to construct street improvements at the intersections of 67th Avenue and Bell Road and 81st and Glendale Avenues. The following is a description of the properties: CP 2004 Station 3, LLC The owner of the property located near the northeast corner of 67th Avenue and Bell Road will sell approximately 1,698 square feet of property towards improvements at this intersection. The property owner is willing to grant a temporary easement to the city on property owned by the seller for construction of improvements. A 10-foot wide strip of land is needed across the frontage of this property for a westbound right turn lane. The property owner will be compensated a total of $41,881 for right-of-way to be acquired and minor improvements. Robert C. Swartz, Trustee The owner of property located at the southwest corner of 81st and Glendale Avenues will sell approximately 1,105 square feet of property towards improvements at this intersection. The property owner is willing to grant temporary easements to the city on property owned by the seller for construction of improvements. This right-of-way is needed to construct a sidewalk along the existing curb at this location. The property owner will be compensated a total of $6,500 for right-of-way to be acquired and minor improvements. 7 These projects were included in the Capital Improvement Program budget process and funding is available from the half-cent transportation sales tax program. GO Program improvements are being made to streets, transit, bicycle, and pedestrian facilities. These projects will improve pedestrian and traffic flow at the intersections of 67th Avenue and Bell Road and 81st and Glendale Avenues. The GO Program provides multiple opportunities for public input. This year, an annual report was mailed to all Glendale households, a transportation fair was held on April 17, 2005, and a community meeting for the annual report was held on April 21, 2005. A final design public meeting for the street improvements at the intersection of 67th Avenue and Bell Road was held on October 27, 2004. A final design public meeting for the street improvements at the intersection of Glendale and 81st Avenues was held on April 28, 2004. The City will deposit escrow fees totaling $1,198 for these two properties. City of Glendale funds for right-of-way acquisition and improvements are budgeted as part of the GO Transportation Program Fund 33 in the amount of $49,579. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $49,579 Account Name, Fund, Account and Line Item Number 75th/83`d/Glendale — Street Improvements, 33-9486-81,00 ($7,105) 67th Ave.: Olive to Bell Rd., 33-9479-8100 ($42,474) The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute all documents necessary to purchase the necessary right-of-way for the Glendale Onboard Transportation Program. Resolution No. 3901 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO ACQUIRE TWO PARCELS OF REAL PROPERTY LOCATED: (1) NEAR THE NORTHEAST CORNER OF 67TH AVENUE AND BELL ROAD AND (2) AT THE SOUTHWEST CORNER OF 81ST AND GLENDALE AVENUES IN GLENDALE, MARICOPA COUNTY, ARIZONA, FOR USE AS RIGHT-OF-WAY FOR THE GLENDALE ONBOARD TRANSPORTATION PROGRAM; AND DIRECTING THE EXECUTION OF ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASES. 8 7. U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) KATRINA DISASTER ASSISTANCE PROGRAM This is a request for the City Council to adopt a resolution to accept special funding from the U.S. Department of Housing and Urban Development (HUD) for the Katrina Disaster Housing Assistance Program (KDHAP) in Glendale. This is a new national program in which HUD is requesting all housing authorities to voluntarily participate. Under this new program, evacuees will be provided with temporary housing assistance while they work with Federal Emergency Management Agency (FEMA) and/or their respective insurance companies to resolve their long-term housing issues. It is entirely federally funded and the term of the funding will be 18 months for each participating family. Acceptance of KDHAP funding will show that Glendale is a city that truly believes in helping other communities during times of hardship. Whether these families came here on their own free will or were transported by FEMA, Glendale will use these special program funds to assist them with temporary housing. Glendale Community Housing has contracts in place with HUD to accept funding for the Section 8 Housing Choice Voucher Rental Assistance Program, and Resolution No. 2759 New Series allows for the delegation of authority to the City Manager for the approval of amendments to the Annual Contributions Contract No. SF-512. While the KDHAP assistance is modeled after the Section 8 program, it is different in that it is of a temporary nature, not to exceed 18 months per family, and program eligibility requirements are that a family must have lost its housing due to Hurricane Katrina. The program is therefore not based on income, but rather, on the temporary loss of housing. All eligible KDHAP persons have been screened and approved for assistance by FEMA. KDHAP is a new HUD temporary funding program and has no history. It, therefore, requires the approval of the Mayor and City Council. This new program is being offered to families and individuals who have lost their homes to Hurricanes Katrina and/or Rita. Although it does not directly benefit Glendale residents, the Community Housing Division has a positive working relationship with over 500 different landlords. Many of these landlords have contacted the Community Housing Division over the past month and expressed their interest in wanting to assist evacuees from the Gulf Coast. If approved, this program will be funded entirely by Federal Funds. There will be no costs to the City of Glendale. The actual level of financial assistance is dependent upon size of family and financial need. 9 The recommendation was to adopt a resolution authorizing the City Manager to enter into a contract with the US Department of Housing and Urban Development to accept funding for the Katrina Disaster Housing Assistance Program (KDHAP). Resolution No. 3902 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, RATIFYING THE ENTERING INTO OF A CONTRIBUTIONS CONTRACT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR A KATRINA DISASTER HOUSING ASSISTANCE PROGRAM. It was moved by Eggleston, and seconded by Martinez, to approve the recommended actions on Consent Agenda Item Numbers 1 through 7, including the approval and adoption of Resolution No. 3899 New Series, Resolution No. 3900 New Series, Resolution No. 3901 New Series, and Resolution No. 3902 New Series. Councilmember Martinez explained the process the city went through in establishing the Salary Review Commission. He said announcements went out to 1,700 citizens in various forms, including news releases published in the Arizona Republic, Arrowhead Independent and Northwest Valley News. He stated the city was also able to use the website, noting they received a number of electronic applications. He explained the Government Services Commission reviewed 22 applications and made a recommendation to Council at last Tuesday's executive session. He stated the individuals selected to serve on the Commission would be sworn in later this evening. The motion carried unanimously. BOARDS AND COMMISSIONS This is a request for the City Council to approve the recommended appointments to the following boards and commissions that have a vacancy or expired term and for the Mayor to administer the oath of office to those appointees in attendance. Effective Date Expiration Date Aviation Advisory Commission Andy Dewey Chair Appointment 11/24/2005 11/24/2006 Mayoral (Sahuaro) Pierce McLean Vice Chair Appointment 11/24/2005 11/24/2006 Cholla 10 Board of Adiustment Rodney Passmore Ocotillo Appointment 10/25/2005 06/30/2007 Community Development Advisory Committee Erin Hart Mayoral Appointment 10/25/2005 07/01/2007 (Barrel) Vianna Ruelas CAP Board Appointment 10/25/2005 09/23/2006 Salary Review Commission Albert Cordova Robert (Bobby) Erdmann Leonard Futcher Joy Gomez Sally Reynolds The recommendation was to make appointments to the Boards and Commissions and administer the Oaths of Office. It was moved by Martinez, and seconded by Eggleston, to appoint Andy Dewey and Pierce McLean to the Aviation Advisory Commission; Rodney Passmore to the Board of Adjustment; Erin Hart and Vianna Ruelas to the Community Development Advisory Committee; and Albert Cordova, Robert (Bobby) Erdmann, Leonard Fulcher, Joy Gomez, and Sally Reynolds to the Salary Review Commission for the terms listed above. The motion carried unanimously. The Oath of Office was administered by Mayor Scruggs to Rodney Passmore, Erin Hart, Vianna Ruelas, Albert Cordova, Robert (Bobby) Erdmann, Leonard Fulcher, Joy Gomez and Sally Reynolds. BIDS AND CONTRACTS 8. CHANGE ORDER — WATERLINE REPLACEMENT PROJECT Mr. Larry Broyles, City Engineer presented this item. 11 This is a request for the City Council to approve change order number one and final to the construction contract with Standard Construction for the replacement of existing aged and deteriorated water lines in the area bounded by Glendale, 59th 63rd and Maryland Avenues. On July 27, 2004, the Council approved a construction contract with Standard Construction, Inc., in the amount of $1,739,560 for the replacement of existing aged and deteriorated water lines in the area bounded by Glendale, 59`n, 63rd and Maryland Avenues. During construction, there were several unexpected delays in the project, which included utility conflicts not shown on the record drawings or utility maps; impacts to boring schedules due to heavy rains; and difficulties with complete waterline shutdowns due to the aging of the waterline system. These delays caused considerable extra crew hours and additional barricading expenses. On January 28, 2003, the Council approved the professional services agreement with the engineering firm of Entellus, Inc. to provide design and construction administration services of replacement waterlines for the project area. On July 27, 2004, the Council approved a construction contract with Standard Construction, Inc. in the amount of$1,739,560. This proactive approach to replacing the existing aged waterlines will help ensure customers that current water services will not be interrupted in the future by potential breakdowns in the system. A public meeting was held prior to the start of construction to provide information on the project, the project schedule to area residents and property owners. During construction, a monthly newsletter was distributed to provide ongoing details on the work progress, updated work schedules and hotline phone numbers which the public could use to obtain additional information, emergency information and complaints reporting. The total amount of this change order is $306,825.22, which will bring the total cost for this project to $2,046,385.22. The additional funds are available in the Fiscal Year 2005-2006 Capital improvement Plan, Water Line Replacements, Account No. 83- 9249-8300. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $306,825.22 Account Name, Fund, Account and Line Item Number Water Line Replacements, Account No. 83-9249-8300 The recommendation was to approve change order number one and final to the construction contract with Standard Construction, Inc. in the amount of$306,825.22. 12 It was moved by Eggleston, and seconded by Goulet, to approve change order number one and final to the construction contract with Standard Construction, Inc. in the amount of $306,825.22. The motion carried unanimously. 9. PERFORMANCE AUDIT: GLENDALE ONBOARD (GO) TRANSPORTATION PROGRAM Mr. Horatio Skeete, Deputy City Manager presented this item. This is a request for the City Council to award a contract to KPMG LLP to conduct a performance audit of the Glendale Onboard (GO) Transportation Program for calendar years 2002 through 2004. This audit will include an evaluation of the scope of the ballot language to determine if the use of GO funds is eligible for projects added to, as well as the projects included in the initial program. KPMG LLP will also be asked to review the city's fiscal policy regarding what minimum fund balance, if any, should be established in the GO fund and how long the fund balance must be maintained. On February 12, 2002, Ordinance No. 2241 established a Citizens Transportation Oversight Commission (CTOC) and required that "the new Transportation Sales Tax Program will be audited as part of the city's independent audit every three years for performance, fiscal accountability within the program, and consistency with voter actions. The Commission will review these audits and forward them to the City Council." As part of Glendale's independent audit, the revenues, project expenditures and remaining fund balances of the GO Transportation Program are reviewed each year. The proposed performance audit of the GO Transportation Program evaluates performance measures, consistency with voter actions, project completion in a timely and cost effective manner, and other issues as identified by the city. On June 6, 2005, the city requested proposals for a performance audit of the GO Transportation Program. Two proposals were received. An evaluation committee, consisting of staff from Transportation, Budget, Finance, Engineering and the City Auditor, along with a CTOC Commissioner reviewed the proposals. Specific evaluation factors included: the project team, work plan, firm's capabilities, availability of firm, understanding of the project, and overall cost. KPMG LLP scored the highest and is the firm recommended by the evaluation committee. 13 KPMG LLC has more than 80 years of experience of providing numerous state and local government organizations with auditing services of similar scope and size as the GO Transportation Program. The Project Director for this audit has over 25 years of experience conducting performance audits in more than 150 agencies throughout the country, including significant experience working with public transportation agencies. The audit of the GO Transportation Program will assure residents that voter approved projects and programs are completed in a timely and cost effective manner. The GO Program provides multiple opportunities for public input. This year, an annual report was mailed to all Glendale households, a transportation fair was held on April 17, 2005, and a community meeting for the annual report was held on April 21, 2005. City funds for performance audit services are planned as part of the GO Program. Funds for the professional services contract are available in Fiscal Year 2005-06. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $229,770 Account Name, Fund, Account and Line Item Number: Transportation Program Management, Account No. 25-6350-7330 The recommendation was to award a contract to KPMG LLP to conduct a Performance Audit of the Glendale Onboard Transportation Program in the amount not to exceed $229,770. It was moved by Lieberman, and seconded by Clark, to award a contract to KPMG LLP to conduct a Performance Audit of the Glendale Onboard Transportation Program in the amount not to exceed $229,770. The motion carried unanimously. 10. AWARD OF BID 05-34, SENSUS METERING SYSTEMS Mr. Roger Bailey, Utilities Director presented this item. This is a request for the City Council to authorize bid award 05-34 in an amount not to exceed $135,000 to Sensus Metering Systems to purchase Sensus water meters and replacement parts for the Utilities Department. Approval of this award will assist in achieving the Council goal of providing excellent customer service. 14 An Invitation for Bids to purchase Sensus water meters and parts was released on August 16, 2005. It was advertised in the Glendale Star, Bid Source, Dodge Reports, Chambers of Commerce newsletters, and on the city's internet web site. The reason for requesting sealed bids was to establish a contract for the purchase of Sensus water meters and replacement parts on an "as required" basis throughout the year. The City of Glendale has a large installed base of Sensus water meters and the replacement meters and parts are required to maintain this inventory. One bid from Sensus Metering Systems (Sensus) was received in response to the bid request. The Meter Maintenance Division of the Utilities Department reviewed the bid and determined the Sensus bid to be responsive and that the pricing was at fair market value. The bid award will result in a contract for one year, with the option to renew for four one-year periods. The City Council previously awarded a contract, 00-69, for new water meters and replacement parts from Sensus on December 1, 2000. That contract, for one year with the option of four one-year renewals, is now due to expire. New water meters and replacement parts will ensure more accurate meter reading and allow continuation of the current level of service to Glendale residents. Funds are available for this bid award in Meter Maintenance Account No. 83-6443-7520. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $135,000 Account Name, Fund, Account and Line Item Number: Meter Maintenance — 83-6443-7520: $135,000 The recommendation was to award the bid for the purchase of new water meters and replacement parts to Sensus Metering Systems in an amount not to exceed $135,000. It was moved by Martinez, and seconded by Frate, to award the bid for the purchase of new water meters and replacement parts to Sensus Metering Systems in an amount not to exceed $135,000. The motion carried unanimously. PUBLIC HEARING — RESOLUTIONS 11. GENERAL PLAN AMENDMENT GPA05-10 AND REZONING APPLICATION ZON05-17 Mr. Ed Beasley, City Manager requested this item be moved to November 8, 2005. 15 These are requests by Withey, Anderson and Morris, PLC for the City Council to approve a General Plan amendment and rezoning application for a property located at 16351 West Peoria Avenue. The name of the proposed development is "Glendale 303". The General Plan amendment is to change the land use designation for 60 acres from Low Density Residential (0-1 dwelling units per acre) to Planned Commercial (PC). The rezoning request is to change the zoning designation for 105.55 acres from C-2 (General Commercial) and M-1 (Light Industrial) to PAD (Planned Area Development). The proposed General Plan Amendment and Rezoning requests are consistent with the Economic Development and Growth Areas elements of the Glendale General Plan. The applicant intends to develop the 105.55-acre property with either motor vehicle dealerships and related uses or a combination of motor vehicle dealerships and retail uses. At this time, no specific users have been identified. On September 15, 2005, the Planning Commission recommended approval of the General Plan amendment and approval of the rezoning application, subject to nine stipulations. The proposed project will combine several parcels, now zoned for both commercial and industrial uses, to create a planned commercial development that will be developed as a unified center. The project will increase local revenue, provide a sound location for commercial uses in the Loop 303 corridor, and support future residential growth in the area. The applicant sent 66 notification letters to property owners within 300 feet of the site and to interested parties on August 18, 2005. Neither the applicant nor the Planning Department received any response to the applicant's notification letters. A public notice for the September 15, 2005 Planning Commission hearing on these applications was published in the Glendale Star on August 25, 2005. The property was posted on August 25, 2005. Letters were mailed to 66 property owners and interested parties on August 25, 2005. At the public hearing, two people spoke to this request. One requested that a rural lifestyle be maintained in this area. The other stated for the record that he did not want development of the project to disturb irrigation flow to his property. This individual currently farms the 40 acres southeast of this parcel. The applicant confirmed that he would maintain irrigation to the adjacent property. A public notice for tonight's hearing was published in the Glendale Star on September 29, 2005. The property was posted on August 25, 2005. Post cards were mailed to 66 property owners and interested parties on September 30, 2005. 16 The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt a resolution approving General Plan Amendment GPA05-10 and Rezoning Application ZON05-17, subject to stipulations. NEW BUSINESS 12. VISUAL IMPROVEMENT AGREEMENT WITH WESTWOOD FINANCIAL CORPORATION Mr. lain Vasey, Economic Development Director presented this item. This is a request for City Council to authorize the City Manager to enter into an agreement with Westwood Financial Corporation, authorized representative for the property owner of the 51st & Olive Square shopping center located on the northwest corner of 51St and Olive Avenues. This project will address the Council's goals of initiating new approaches for redevelopment opportunities and promoting economic development. The Commercial Visual Improvement Program (VIP) assists in the improvement of commercial or industrial properties by offering a rebate up to 50% of any qualified improvement costs. All commercial or industrial properties in the City's Redevelopment District, and all commercially-zoned properties in the City of Glendale over 15 years of age, are eligible for assistance. Improvements to the facades of buildings, permanent landscaping, parking facilities, and other external improvements are permitted. The objective of the program is to encourage commercial and industrial property owners and long-term tenants to reinvest in and renovate their properties so as to improve the aesthetic nature of the property and to bring properties up to current building code standards. Incentives to program participants are in the form of cash rebates up to a maximum of 50% of eligible pre-approved improvement costs. An application has been received for major renovations to the shopping center located at the northwest corner of 51st and Olive Avenues, anchored by Fry's Supermarket. The property owner wishes to work with the city to improve the performance of this center located at one of the busiest intersections in Glendale. This center was built in 1974 and has had very few improvements over the past 30 years. A more modern, updated-looking center will enhance the surrounding area, will make a better impression upon the 60,000+ people who pass that intersection each day, will be more inviting to shoppers to visit those stores, and will generate more sales taxes. Total investment for the planned renovations is estimated at $650,000. Staff recommends that the project receive approval for reimbursement not to exceed $100,000 contingent upon completion of the required design review, construction plan review process, and submittal of paid receipts. 17 The Council approved new funding of $150,000 for Visual Improvement Program projects in the 2005-06 budget. Renovations to this center will benefit 20 businesses located in the center by completely updating its appearance and performance. The project will enhance the visual appeal and stabilize the center creating more sales taxes for the community. Residents will see benefits from upgraded stores, improved signage, and enhanced viability of the businesses located there. Funds are available in the Economic Development Visual Improvement Program Account. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total $100,000 X $100,000 Account Name, Fund, Account and Line Item Number: Visual Improvement Program, 01-5451-7330 The recommendation was to authorize the City Manager to enter into a Visual Improvement Program agreement with Westwood Financial Corporation for 51st Olive Square located at the northwest corner of 51st and Olive Avenues. It was moved by Eggleston, and seconded by Martinez, to authorize the City Manager to enter into a Visual Improvement Program agreement with Westwood Financial Corporation for 51St Olive Square located at the northwest corner of 51st and Olive Avenues. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Martinez, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, November 1, 2005, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS Mr. Troy Hillis, a resident of the City of Glendale, said Glendale City Government is failing in the areas of code enforcement and Fire Marshall inspections. He said Code Compliance has come to the apartment complex where he lives on numerous occasions for code violations, but those violations have never been resolved. He stated he has filed complaints with the Arizona Department of Housing who has also performed inspections and cited the owners. He said the city's Code Compliance Department has ignored blatant problems that have existed at the complex for more than a year-and-a-half. He explained the complex's gas dryers are not connected to an external exhaust system and vent into the laundry room, creating a fire hazard. He said 18 Glendale City Code 29.15, parts A, B, D and E, states that all duct systems, venting systems, and connectors shall be properly installed, free from defects and maintained hazard-free. He said the laundry room is not cleaned, resulting in the buildup of debris behind the dryers, which could ignite. He stated the Fire Marshall's office told him during a phone conversation that there were no violations, but he disputes their position, pointing out the debris behind the dryers is singed indicating it has caught fire before. He said the Fire Marshall ultimately hung up on him, expressing his opinion the Fire Marshall did not act professionally. He stated the complex is in non-compliance with HUD for various reasons, including an ADA gate that has been locked for over a year-and-a-half. He said, according to the building permits and associated documents, the ADA access gate is required; however, according to the City of Glendale, the gate could be bricked up if the complex so desired. Mayor Scruggs asked City Management to follow up with Mr. Hillis on his comments. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark announced the first of three district-wide meetings would occur on November 3 at 6:30 p.m. at Bicentennial South Elementary School. She encouraged all residents within the Yucca District to attend. She noted the other two meetings would be scheduled for December and January. Councilmember Goulet thanked the Marketing and Special Events Departments for the Cirque de Glendale event that took place last Thursday in Murphy Park, stating it was very successful. Councilmember Lieberman noted the City of Glendale would celebrate Halloween at Sahuaro Ranch Park on Monday, October 31. Councilmember Frate stated a Rock-n-Roll Paint-a-thon took place on Saturday. He thanked the Mountain Ridge High School Honor Society for choosing a home in his district, stating the homeowner was very thankful. He recommended everyone get flu shots. He commented on the number of people ejected from cars during accidents, stating everyone should wear a seatbelt and children should be secured in child safety seats. He urged everyone to continue to watch children around water. ADJOURNMENT There being no further business, the meeting was adjourned at 7:45 p.m. Pamela Hanna - City Clerk 19