HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/26/2005 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, APRIL 26, 2005, AT 7:00 P.M.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark,
Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez.
Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City
Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk.
Welcome Apollo High School and Cactus High School students. Apollo High
School Student Council Members: Stephanie Garcia, Kayla Dunlays, Andrea Ramirez,
Hally Brown, LaTara Hawkins, Telli Shephard, Nichole Mohr, Julie Mohr, Lisa Yan,
Rachel Sparkes, Ashley Tang, Miriam Sparks, Brittany Bennet, Salina Moreno, Andrew
Moreno, ShareII Leivas, and Thailya Connor. Cactus High School Government Class
members: Dan Wanegar, Taylour Miller, Kristina Wilkens, Chase Fellhoelter, Ken
Molnar, Brian Dong, Sarah Cook, Gaurav Ray, and Ashish Pakel.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the four resolutions to be considered
at the meeting were available for public examination and the title posted at City Hall
more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE APRIL 12, 2005 COUNCIL MEETING
It was moved by Goulet, and seconded by Frate, to dispense with the
reading of the minutes of the April 12, 2005 regular Council meeting, as each
member of the Council had been provided copies in advance, and approve them
as written. The motion carried unanimously.
PROCLAMATIONS AND AWARDS
BOARDS AND COMMISSIONS
This is a request for the City Council to approve the recommended appointments
to the following boards and commissions that have a vacancy or expired term and for
the Mayor to administer the oath of office to those appointees in attendance.
Effective Date Expiration Date
Bicycle Advisory Committee
Edwin J. Cure Vice Chair Appointment 04/26/2005 03/04/2006
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Mayoral (Barrel)
Citizen's Advisory Commission on Neighborhoods
Vicki Curtis Ocotillo Re-Appointment 06/30/2005 06/30/2007
Michele Tennyson Mayoral Re-Appointment 06/30/2005 06/30/2007
(Cholla)
Betty McDonald At-Large Appointment 04/26/2005 06/30/2006
(Barrel)
Commission On Persons With Disabilities
Kathe Neyer Barrel Appointment 04/26/2005 04/26/2007
Community Development Advisory Committee
Robert F. Koehler Chair Appointment 04/26/2005 04/26/2006
Sahuaro (Cactus Appointee)
Housing Advisory Commission
Roslyn Abramowitz At-Large Appointment 04/26/2005 07/01/2007
(Cholla)
Library Advisory Board
Kasey Jansen At-Large Re-Appointment 05/27/2005 05/27/2006
(Teen/Sahuaro*)
Polly Juang At-Large Re-Appointment 05/27/2005 05/27/2006
(Teen/Cholla)
Parks and Recreation Advisory Commission
Taylour Miller At-Large Re-Appointment 05/27/2005 05/27/2006
(Teen/Sahuaro)
The recommendation was to make appointments to the Board and Commissions
and administer the Oaths of Office.
It was moved by Martinez, and seconded by Frate, to appoint the applicants
listed above, for the terms listed above, to the Bicycle Advisory Committee, the
Citizen's Advisory Commission on Neighborhoods, the Commission on Persons
with Disabilities, the Community Development Advisory Committee, the Housing
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Advisory Commission, the Library Advisory Board, and the Parks and Recreation
Advisory Commission. The motion carried unanimously.
The following were present at the meeting and were given the oath of office by
the Mayor.
Edwin J Cure, Vice Chair Bicycle Advisory Committee; Vicki Curtis
Citizen's Advisory Commission on Neighborhoods; Betty McDonald, Citizen's
Advisory Commission on Neighborhoods; Robert Koehler, Community
Development Advisory Committee; Roslyn Abramowitz, Housing Advisory
Commission; and Taylour Miller, Parks and Recreation Advisory Commission.
2005 NATIONAL HISTORIC PRESERVATION MONTH PROCLAMATION
The purpose of this proclamation is to recognize May 2005 as National Historic
Preservation month.
The proclamation addresses the City Council's Managing Growth and Preserving
Neighborhoods strategic priority.
The National Trust for Historic Preservation has sponsored an annual National
Historic Preservation celebration. The Glendale Historic Preservation Commission has
been a co-sponsor. The Historic Preservation Commission will conduct a Historic
Preservation Bus Tour on May 7, 2005 to honor the celebration of National Historic
Preservation Month.
The city has issued a similar proclamation each year to honor the National
Historic Preservation.
The proclamation for the 2005 National Historic Preservation month will help to
improve the awareness and support of historic preservation in the community.
The recommendation was to read the 2005 National Historic Preservation Month
proclamation.
Carl Jordan, Vice Chair of the Historic Preservation Commission came forward to
accept the proclamation. Mr. Jordan thanked the Mayor and Council, stating it is an
honor to serve the city by preserving its important structures and landscaping.
2005 RUTH BYRNE HISTORIC PRESERVATION AWARD
This is a request for the City Council to honor Ms. Lori Green and Mr. Dan
Kallberg as recipients of the 2005 Ruth Byrne Historic Preservation Award.
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On November 23, 2003, the City Council adopted the Historic Preservation Plan
(HPP). The HPP recommends the Historic Preservation Commission develop ongoing
support and awareness for historic preservation. The Ruth Byrne Historic Preservation
Award has been in existence since 1996 and honors individuals or groups that have
provided outstanding contributions to historic preservation in Glendale.
The annual Ruth Byrne Historic Preservation Award has been a significant way
for the community to honor its citizens and organizations for outstanding contributions
to historic preservation. On March 24, 2005, The Historic Preservation Commission
reviewed the nominations. It was a unanimous decision to award Ms. Lori Green and
Retired Police Officer Dan Kallberg the Ruth Byrne Historic Preservation Award.
Ms. Lori Green has been a significant and driving influence in the improvement
of Catlin Court over the past few years. Ms. Green moved to Catlin Court in 2002 and
worked to restore her historic home, gaining the admiration of neighbors and even
national recognition through HGTV filming of her home. She worked with the
Neighborhood Partnerships Program to create the Catlin Court Neighborhood
Association, worked with neighbors to resolve common problems, and developed a
residential newsletter. Ms. Green was instrumental in obtaining funding for streetscape
and curb cuts and helped to develop the Heritage Fund Grant application for
weatherization of 12 homes in Catlin Court. She also helped in having the "Elephant
Tree" listed on the "Arizona Great Trees" list. She is organizing the first ever Catlin
Court Home Tour to be held on November 5, 2005. Due to Ms. Green's continuing
dedication and hard work, Catlin Court is a more desirable place to live.
Mr. Kallberg has been the driving force behind the establishment and operation
of the Glendale Police Museum located in downtown Glendale. On November 2, 2002,
the Police Museum opened, although Mr. Kallberg developed the idea over a decade
ago. He has researched over 100 years of law enforcement in Glendale, gathering
articles, documents, interviewing past police officers, and collecting artifacts for
preservation. Mr. Kallberg restored a 1948 police car and has spent hundreds, if not
thousands, of hours in gathering the information. Mr. Kallberg operates the museum
two days a week to share his knowledge of the past and the museum's exhibits to
visitors. Mr. Kallberg has made outstanding accomplishments in preserving and
sharing the story of the Glendale Police Department.
The award increases awareness and support for historic preservation activities
and helps to create a strong positive image of Glendale as a city that is committed to
historic preservation.
The Historic Preservation Commission sent letters to organizations asking for
nominations. An article was published in newspapers announcing the award
nomination request. The commission received nominations for Ms. Lori Green and Mr.
Dan Kallberg for the 2005 Ruth Byrne Historic Preservation Award.
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The recommendation was to present the 2005 Ruth Byrne Historic Preservation
Award to Ms. Lori Green and Mr. Dan Kallberg.
Mr. Carl Jordan, Vice Chair of the Historic Preservation Commission made the
presentations to Ms. Lori Green and Mr. Dan Kallberg.
Mr. Kallberg thanked the Fraternal Order of Police Lodge 12, the Glendale
Historical Society, and Ruth Byrne, stating they have been instrumental in his success.
Mayor Scruggs recognized Ruth Byrne, who is in the audience, stating she
symbolizes historic preservation in the City of Glendale.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 3, and Ms.
Pamela Hanna, City Clerk, read Consent Resolutions Agenda Item Numbers 4 through
7 by number and title.
1. SPECIAL EVENT LIQUOR LICENSE FOR OUR LADY OF PERPETUAL HELP
SCHOOL
This is a request by Maureen DeGrose for the City Council to approve a request
for a special event liquor license for Our Lady of Perpetual Help School. The event is a
fundraiser for the school. The event will be located at the school, 7521 N. 57th Avenue.
The event will be held from 5:00 p.m. to 12:00 a.m. on Saturday, May 7, 2005. If
this license is approved, the total days expended by this applicant will be one of the
allowed 10 days this year.
Under the provisions of the Arizona Revised Statutes, Section 4-203.02, the
Arizona Department of Liquor Licenses and Control may issue a special event liquor
license only if the City Council recommends approval of such license.
The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control.
2. AWARD OF PROPOSAL 05-07, SLURRY-PAVING VEHICLE
This is a request for the City Council to approve the purchase of a streets
maintenance slurry-paving vehicle from Cunningham Commercial Vehicles, Inc.
The purchase of this vehicle supports the Council's priority of maintaining
infrastructure throughout the city, helping to ensure the quality of life for residents and
motorists.
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Two proposals were received to provide a truck with a slurry-paving machine to
be used by the Streets Division of the Field Operations Department.
An evaluation panel consisting of staff from Streets and Equipment Management
reviewed the offers received. Specific evaluation factors included: cost, truck
specifications, pads and service, warranty, and delivery. An offer submitted by
Cunningham Commercial Vehicles, Inc. scored highest and is the staffs
recommendation for purchase.
This truck is a replacement for a 1987 truck currently in service. The existing
vehicle will be used as a trade-in for the new truck, with a credit of$7,500.
Funding for this vehicle was included in the Capital Improvement Plan (CIP)
budget for Fiscal Year 2004-05.
Periodic street surface sealant extends the life of streets, helps promote a
smoother ride, and enhances the appearance of a street by restoring the black color
typical of a new street.
Funding is available in the Streets CIP account.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
$195,015.81 $195,015.81
Account Name, Fund, Account and Line Item Number:
Street Maintenance, 12-8079-8400
The recommendation was to award the contract for purchase of a truck with a
slurry-paving machine to Cunningham Commercial Vehicles, Inc. in an amount not to
exceed $195,015.81.
3. AWARD OF BID 05-09, ROAD SURFACE SEALANT
This is a request for the City Council to approve a contract with Sealmaster —
Arizona for a rubber-modified streets surface sealant combining recycled tire rubber
and asphalt cements to provide a high performance sealcoat.
Use of this street surface sealant will support the maintenance of quality street
infrastructure throughout the city.
A bid solicitation for a rubberized streets surface sealant was released on March
4, 2005. It was advertised in the Glendale Star, Bid Source, Dodge Reports, chambers
of commerce, and on the city's website. One offer was received from Musgrove
Enterprises LLC (dba SealMaster— Arizona). The Field Operations Department Streets
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Division reviewed the offer and determined it meets all specifications. The contract will
run for one year, with annual renewal options for up to four additional years.
This sealant is used as a first-line defense for extending the life of neighborhood
streets. The award of this contract will allow streets' crews to effectively complete the
annual goal of 35-40 miles of street surface treatment.
This treatment will significantly extend pavement life of neighborhood streets by
preserving the street's existing asphalt material, while preventing damage caused by
sun, oxidation, and water. A rubber-modified streets surface sealant will be a longer-
lasting surface treatment as compared to conventional street sealants.
Funding is available in the Field Operations Department streets operating
budget.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $258,750
Account Name, Fund, Account and Line Item Number:
Streets Line Supplies, 12-6232-7520
The recommendation was to award the contract to Sealmaster — Arizona for a
rubber-modified streets surface sealant contract in an amount not to exceed $258,750.
CONSENT RESOLUTIONS
4. 2005 HISTORIC PRESERVATION HERITAGE GRANT APPLICATION
This is a request for the City Council to adopt a resolution approving the
submittal of a State Historic Preservation Heritage Grant application. If the grant
application is successful, the funding will allow the continuation of the preparation of
National Register nominations for the National Register of Historic Places.
The preparation of National Register nominations addresses the City Council's
Managing Growth and Preserving Neighborhoods strategic priority. The Historic
Preservation Plan adopted by the City Council on November 25, 2003, will be
implemented through this action.
The Historic Preservation Commission has been increasing the recommended
increase in designation of historic properties from the adopted Historic Preservation
Plan. A 2004 Certified Local Government (CLG) grant funded the cost of hiring a
historic preservation architect who has established a list of the top 20 historic properties
that should have National Register nominations prepared. Currently, nominations are
being prepared for the Floralcroft Historic District, Glendale High School Auditorium,
and First Methodist Church sanctuary. Additional nominations are being prepared for
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Glendale Subdivision Historic District, North 59th Avenue Historic District and three
selected individual properties. The cost of preparing these nominations are being
covered by a one-time supplemental approved in the Planning Department's Fiscal
Year 2004-05 budget.
Although the 2005 CLG Grant application to continue with National Register
nominations was not funded, the 2005 Historic Preservation Heritage Fund Grant offers
another opportunity to apply for funding to continue National Register designations.
The City Council adopted the Historic Preservation Plan on November 25, 2003.
This plan provides the direction to prepare designations for historic properties. City
staff applied for and received a 2004 CLG Grant to prepare a list of the top 20 historic
properties. The City Council approved the Fiscal Year 2004-05 Planning Department
one-time supplemental request for the preparation of additional National Register
designations.
Placement of historic properties on the National Register of Historic Places:
• Provides a positive image for the City of Glendale.
• Improves the property values of homes within historic districts.
• Provides the ability of property owners to apply for property tax credits.
• Increases the ability to attract visitors to Glendale.
• Preserves historic properties in Glendale.
Meetings were held with property owners of the three proposed new historic
districts to gain their understanding and approval to proceed with the preparation of
National Register nominations. Individual property owners were contacted and
approval was given to proceed with preparation of National Register nominations.
The Historic Preservation Heritage Fund Grant application is for $10,000.
Approval of the grant application requires the city to provide a match of $10,000. This
match would come from the city's Grant Match budget.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to submit an application for a Historic
Preservation Heritage Fund grant.
Resolution No. 3845 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, APPROVING THE APPLICATION FOR FISCAL YEAR 2005
HISTORIC PRESERVATION HERITAGE FUND TO COMPLETE NATIONAL
REGISTER NOMINATIONS FOR HISTORIC HOMES AND SMALL HISTORIC
DISTRICTS IN ACCORDANCE WITH GLENDALE'S HISTORIC PRESERVATION
PLAN.
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5. INTERGOVERNMENTAL AGREEMENT FOR 2004 STATE HOMELAND
SECURITY GRANT
This is a request for the City Council to adopt a resolution authorizing the
entering into of an intergovernmental agreement with the State of Arizona Division of
Emergency Management (ADEM) to administer Homeland Security Grant Program
funds to the City of Glendale, and to accept a 2004 Homeland Security grant to
enhance the capabilities of the Police and Fire Department Rapid Response (RRT) and
SWAT teams.
This request supports the Council priority of ensuring public safety for Glendale
residents.
Since 1999, Glendale has been able to leverage grant funds to enhance first
responder preparedness within the city and the West Valley. Grant funds have been
used for safety equipment to protect first responders, specialized equipment for
technical operations, equipment to enhance communication efforts, preparedness
training, and to enhance prevention and intervention programs.
Grant funds awarded to the city under the 2004 Homeland Security Grant
Program will allow the continued sustainment and enhancement of the Rapid Response
Teams (RRT) developed through the 2003 Urban Area Security Initiative grant program,
and to maintain police and fire first responder defensive capabilities.
This $1,223,800 grant award includes $175,000 for Fire Department search and
rescue and detection equipment, and $58,800 for personal protection equipment for the
Fire Department's RRT. The Police Department portion of this funding will be used to
purchase equipment for the police tactical teams and RRT in Glendale, and other West
Valley departments. $300,000 will be used to purchase personal protective equipment
for level one response, and $690,000 for level two-response equipment.
The Police Department will incorporate $5,000 into a budget supplemental in
Fiscal Year (FY) 2006-07 for ongoing costs of operating and maintaining two tactical
operations vehicles being purchased with this grant. The vehicles will be placed into
the replacement fund at $15,000 annually for 10 years for refurbishing and remodeling,
though not intended for full replacement cost. The Police Department will also
incorporate $30,000 into a budget supplemental in FY2006-07 for ongoing costs related
to the maintenance, replacement and upkeep of personal protective equipment for level
one response. Any expenses incurred in FY 2005-06 will be absorbed by the Police
Department's operating budget.
The Fire Department's ongoing cost to replace and maintain RRT equipment
was included in the Urban Area Security Initiative presentation to City Council at the
July 20, 2004 Workshop. The costs to staff and maintain the RRT are being phased in
over two fiscal years, beginning with FY 2005-06. Equipment repair and replacement
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costs in the amount of$50,000 will be included in a FY 2006-07 budget supplemental of
approximately $268,000, which will complete Fire's RRT phase-in.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $1,223,800 $1,223,800
Account Name, Fund, Account and Line Item Number
Pending Council approval.
The recommendation was to waive reading beyond the title and adopt a resolution
authorizing an intergovernmental agreement with the State of Arizona Division of
Emergency Management to administer Homeland Security Grant Program funds to the
City of Glendale, and to accept a 2004 Homeland Security grant award in the amount of
$1,223,800 to enhance the capabilities of the Police and Fire Department SWAT and
Rapid Response to Terrorism teams.
Resolution No. 3846 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT ENTITLED, "FEDERAL DEPARTMENT OF
HOMELAND SECURITY (DHS), OFFICE FOR DOMESTIC PREPAREDNESS (ODP)
REIMBURSEMENT GRANT PROGRAMS" WITH THE STATE OF ARIZONA,
DIVISION OF EMERGENCY MANAGEMENT.
6. AUTHORIZATION TO SELL GENERAL OBLIGATION BONDS
This is a request for the City Council to adopt a resolution ordering the sale by
competitive bid of general obligation bonds in an amount not to exceed $12 million.
The bond proceeds will fund various projects included in the city's Capital Improvement
Plan (CIP).
In November of 1999, the voters of Glendale authorized the issuance of $411
million in bonds for various capital improvements in the city, including flood control
projects, economic development, transit, government facilities, landfill, water and sewer,
parks and street improvements.
The bonds will be secured by the City of Glendale and are payable from property
taxes levied on all taxable property within the city.
Contingent upon the Council's approval, staff will proceed with the publication of
the resolution authorizing the sale of the bonds. Staff will also prepare and publish an
"Official Statement" for the bonds. The statement will be sent out to potential
underwriting firms that are interested in buying the city's bonds. In addition, staff will
present the rating agencies with information about the financial strengths of the city and
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staff will work in conjunction with the city's financial advisor and bond counsel to
monitor the changes in the marketplace and legal disclosure issues that may arise.
It is currently anticipated that underwriting bids will be received on May 24, 2005.
Once the proposals are received from the underwriting firms, staff and the city's
financial advisor will evaluate and verify the bids received to assure their accuracy and
benefit to the city. These bids will then be brought to the Council for review. The
Council can accept the lowest, most responsive bid by adopting the bond ordinance,
which is currently scheduled for consideration at the May 24, 2005 meeting.
Budgeted CIP projects that will be funded by this transaction include the
Downtown Campus project, a multi-use training facility for fire and police personnel, the
construction and equipping of a new fire station, and upgrading the 9-1-1 telephone
system and fingerprint identification system.
The bonds will be paid from the city's secondary property tax rate. There will be
no increase in the city's total property tax as a result of the issuance of the proposed
general obligation bonds.
The recommendation was to waive reading beyond the title and adopt a
resolution ordering the sale by competitive bid of not to exceed $12,000,000 of general
obligation bonds.
Resolution No. 3847 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ORDERING THE SALE OF NOT TO EXCEED $12,000,000
PRINCIPAL AMOUNT OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION
BONDS, SERIES JUNE 1, 2005; AUTHORIZING CERTAIN OTHER DOCUMENTS
AND THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION WITH THE
ORDER OF SALE; AND DECLARING AN EMERGENCY.
7. ACQUISITION OF 1.73 ACRES AT 4805 WEST GLENDALE AVENUE
This is a request for the City Council to approve the acquisition of 1.73 acres of
land located at 4805 West Glendale Avenue.
The acquisition of this property will address the Council's goal of redevelopment
along Glendale Avenue, between 43` and 51st Avenues.
The property owner of 1.73 acres of the former Liberty Buick site on Glendale
Avenue has expressed interest in selling. The appraised value of the site is $450,000.
A Phase I Environmental Site Assessment Report found no environmental concerns for
this property. This property is the vacant parking lot adjacent to, and west of, the Larry
Miller parcel purchased in December of 2004.
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The acquisition of this property is critical to supporting the courthouse/public
safety project on the adjacent parcel and its development should spur additional
economic growth in that area.
The Council directed staff to begin implementation of the redevelopment strategy
at the November 2, 2004 workshop. The Council approved the acquisition of the
adjacent Larry Miller site on December 21, 2004.
Redevelopment of underperforming properties will spur economic development
in this area.
There are funds available in the Downtown Land Acquisition account for this
purchase. The purchase price of the property is $450,000. Closing costs are estimated
to be $2,200.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
$452,200 X $452,200
Account Name, Fund, Account and Line Item Number:
Downtown Land Acquisition, 32-9600-8100
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to sign all documents necessary to purchase
the property located at 4805 W. Glendale Avenue in an amount not to exceed
$450,000, plus estimated closing costs of$2,200.
Resolution No. 3848 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO
ACQUIRE CERTAIN REAL PROPERTY LOCATED AT 4805 WEST GLENDALE
AVENUE IN GLENDALE, MARICOPA COUNTY, ARIZONA, TO BE USED IN
CONJUNCTION WITH THE PROPOSED PUBLIC SAFETY AND CITY COURT
COMPLEX; AND DIRECTING THE EXECUTION OF ANY DOCUMENTS
NECESSARY TO EFFECTUATE SAID PURCHASE.
It was moved by Eggleston, and seconded by Frate, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 7, including the
approval and adoption of Resolution No. 3845 New Series, Resolution No. 3846
New Series, Resolution No. 3847 New Series, and Resolution No. 3848 New
Series; and to forward the liquor license application for Our Lady of Perpetual
Help School, 7521 North 57th Avenue, for a fundraiser to be held on May 7, 2005,
to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval. The motion carried unanimously.
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PUBLIC HEARING — LAND DEVELOPMENT ACTION
8. PUBLIC HEARING — PROPOSED ANNEXATION NO. 155: 11528 WEST
ORANGEWOOD AVENUE AND 11532 WEST GLENDALE AVENUE
Ms. Kate Langford, Senior Planner presented this item.
This is a request for the City Council to conduct a public hearing on the blank
annexation petition for Annexation Area No. 155 as required by State Statute. This
annexation area includes 11528 West Orangewood Avenue and 11532 West Glendale
Avenue.
The city's voter-approved General Plan includes specific goals addressing the
need for growth management. These goals include promotion of sound growth
management methods and managing growth to achieve reasonable, responsible urban
development. Annexation is a tool that can be used by the city to direct and manage
growth.
This is the first location west of 115th Avenue that has been presented to the
Council for consideration since the adoption of the Annexation Policy. The city has
owned the Glendale Materials Recovery Facility (MRF) site since 1991 and the future
training facility site since 1999.
The site encompasses a total of 159 acres. The Glendale MRF is currently
located on the northern half of the site. The future Public Safety Multi-Use Training
facility is to be located on the southern portion of the site.
The blank annexation petition was recorded on March 29, 2005. This public
hearing is being conducted during the last 10 days of the 30-day waiting period required
by State Statute. Recording the blank petition is the first formal step taken in the
annexation process. The next step is to hold a public hearing. The proposed
annexation area has been posted in at least three conspicuous places and the public
hearing has been advertised in the Glendale Star.
Once the public hearing has been conducted and the 30-day waiting period
expires on April 28, 2005, signatures may be gathered. If a sufficient number of
signatures in favor of annexation are obtained and these signatures represent the
required amount of valuation, then the City Council will be asked to consider the
adoption of an annexation ordinance.
The annexation of this 159-acre area would bring existing and future public uses
into the incorporated limits of the city and would assure conformance with the Glendale
General Plan and Glendale development standards.
The recommendation was to conduct a public hearing on the blank annexation
petition for Annexation Area No. 155 as required by state statute.
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Mayor Scruggs opened the public hearing on Agenda Item No. 8. As there
were no comments, Mayor Scruggs closed the public hearing.
No action was required on this item.
BIDS AND CONTRACTS
9. AWARD OF CONSTRUCTION CONTRACT — FOOTHILLS RECREATION AND
AQUATIC CENTER
Mr. Larry Broyles, City Engineer presented this item.
This is a request for City Council approval of a construction manager at risk
contract with D.L. Withers Construction, LC for the construction of the Foothills
Recreation and Aquatic Center, located on the northwest corner of 55th Avenue and
Union Hills Drive.
The City Council-approved Parks and Recreation Master Plan, and the voter-
approved General Plan Public Facilities and Services Elements all identified the need
for increased recreation and aquatic facilities within the city. The Foothills Phase II
Regional Park Master Plan, completed in 1999, designated this location as the site for
the future recreation and aquatic center. The master plan is consistent with the
previous 10-year Capital Improvement Plan that included a recreation center and
swimming pool in the northern part of the city.
The need for more recreation and aquatic facilities within the city was identified
several years ago. In November of 1999, the voters approved a bond election
proposition for the construction of new swimming pools and indoor/outdoor multi-sport
recreation centers. A public interest survey, conducted in 2001, provided direction for
the development of the center's functional programming needs and amenities.
The recreation center will be approximately 69,800 square feet and will include
the following amenities: a gymnasium, an indoor running/walking track, arts and crafts
classrooms, a public meeting/multi-purpose room, a game and billiards area, exercise
and weight room facilities, racquetball courts, a rock climbing wall, and a child care
area. The aquatic facility will be used for both recreational and competitive purposes.
The amenities included with the aquatics facility are: a competitive lap pool, a diving
well, a lazy river, a zero-depth leisure pool with play features, and a water slide.
In June of 2003, the Council approved the professional services agreement with
Architectural Resource Team, Inc. to start the design for Foothills Recreation and
Aquatic Center.
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In September of 2003, the Council approved the construction manager at risk
design services contract with D. L. Withers, with the option that they may also serve as
the general contractor for the construction of the project.
In May of 2004 and April of 2004, the Parks and Recreation Commission
reviewed the updated Foothills Recreation and Aquatic Center preliminary schematic
design and business plan. The commission recommended moving forward with the
project.
In June of 2004, staff presented the Foothills Recreation and Aquatic Center
preliminary schematic design and updated business plan to the City Council. At this
time, the Council directed staff to move forward and complete the design phase to
include the recreation and aquatic amenities.
The Foothills Recreation and Aquatic Center will provide opportunities for
physical fitness and social interaction for people of all ages. A community needs
assessment demonstrated the desire for a recreation and aquatic center. The
amenities included in the center design match those identified community needs.
In the fall of 1999, voters approved a special bond election proposition allowing
for $57,187,800 worth of projects, including the construction of new swimming pools
and indoor and outdoor multi-sport recreation centers.
A public interest survey was conducted in 2001. The city received 718
responses. These responses, along with input from two public meetings and focus
groups with teenagers assisted in determining the planned center amenities and
acceptable fee ranges. The center's business plan reflects the public's desires for a
facility that will ensure maximum productivity and high levels of customer service,
provide flexible pass options, and a wide variety of programs and activities at a
reasonable price.
Due to the escalated costs of concrete, steel and petroleum products as the
result of worldwide shortages, and the increase in labor costs due to valley-wide labor
shortages, additional funds are be needed. To cover the costs of the construction for
this project, the following transfers need to be made to the project account Foothills
Recreation and Aquatic Center, Account No. 36-8048-8300; $1,508,383 from Adult
Center Relocation, Account No. 36-8057-8300 and $180,000 from Park Enhancements,
Account No. 36-8517-8300. An additional $180,000 would come from Park
Enhancements/Renovations, Account No. 93-8047-8300.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $14,308,721
Account Name, Fund, Account and Line Item Number
Foothills Recreation and Aquatic Center, Account No. 36-8048-8300 $14,128,721
Park Enhancements/Renovations, Account No. 93-8047-8300 $180,000
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The recommendation was to authorize the transfer and approve the construction
manager at risk contract with D.L. Withers, LC, in the amount of $14,308,721.
It was moved by Martinez, and seconded by Frate to authorize the transfer
and approve the construction manager at risk contract with D.L. Withers
Construction, LC, in the amount of$14,308,721. The motion carried unanimously.
10. PROFESSIONAL SERVICES AGREEMENT — 63RD AND BUTLER AVENUES
PARK
Mr. Larry Broyles, City Engineer presented this item.
This is a request for the City Council to approve a professional services
agreement with RBF Consulting for design and construction administration services for
the future neighborhood park at 63rd and Butler Avenues.
The establishment of a neighborhood park at this location is consistent with the
goals and policies of the Council-adopted Parks and Recreation Master Plan.
In 2004, the city purchased approximately five acres adjacent to the Tarrington
Place subdivision at 63` and Butler Avenues for the purpose of developing a five-acre
neighborhood park. Included in the purchase agreement was a provision for KB Homes
to construct the off-site improvements adjacent to the park property, which include
utilities and street development. Planned improvements for the park include a play
structure, a ramada, a multi-use concrete pathway, and low-level security lighting.
On November 23, 2004, the Council approved the property acquisition and a
development agreement for construction of off-site improvements with KB Homes.
The city's standard level of service, as established through a citywide survey,
review of national park standards, and focus groups will be met in this residential
square mile of Glendale.
Public meetings are required to be held as part of the scope of work for this
project. Staff will also present the conceptual plans to the Parks and Recreation
Commission.
Funds for this project are available in Park Development - 67th/Butler, Account
No. 88-8932-8300.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $90,000
Account Name, Fund Account and Line Item Number
Park Development-67th/Butler, Account No. 88-8932-8300
The recommendation was to approve the professional services agreement with
RBF Consulting in the amount of$90,000.
It was moved by Eggleston, and seconded by Martinez to approve the
professional services agreement with RBF Consulting in the amount of$90,000.
Councilmember Lieberman commented this represents the city's 67th park.
Upon a call for the question, the motion carried unanimously.
11. PROFESSIONAL SERVICES AGREEMENT — SEWER LINE
REPLACEMENT/REHABILITATION
Mr. Larry Broyles, City Engineer presented this item.
This is a request for the City Council to approve a professional services
agreement with Wilson & Company Engineers & Architects for engineering sewer line
replacement and rehabilitation services. The services to be provided will be preliminary
design, final design, and construction administration.
This project will support the Council's goal of ensuring the quality of life for
Glendale residents by providing for the replacement or rehabilitation of aging sanitary
sewer lines.
Sanitary sewers are exposed to damaging conditions, both internally and
externally. Because of this, regular maintenance and periodic inspection of sanitary
sewers is essential to ensure that the sewers are functioning properly and in good
condition. As a result of inspection and maintenance activities performed by Utilities
Department staff, coupled with sewer evaluation work performed by HDR Engineering,
nearly 14,000 linear feet of existing sewer lines in Glendale have been identified as
having deterioration to the extent that requires rehabilitation or replacement in order to
maintain sewer flows.
Wilson & Company Engineers & Architects was chosen from an on-call list of ten
qualified firms to perform the engineering services needed for this project.
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This project will result in the replacement or rehabilitation of over two and one-
half miles of existing aging and deteriorated sanitary sewer lines citywide. Additionally,
proactive repair or replacement will help prevent the public inconvenience that occurs
when sewers collapse, backup or overflow.
A public information program will be included in the construction phase of the
project.
The cost of design and construction engineering services to be performed by
Wilson & Company Engineers & Architects will not exceed $178,618. Funds for the
engineering work on this project are available in Fiscal Year 2004/2005 Capital
Improvement Plan, Sewer Line Replacement Account No. 84-9623-8300.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $178,618
Account Name, Fund, Account and Line Item Number
Sewer Line Replacement, Account No. 84-9623-8300
The recommendation was to approve the professional services agreement with
Wilson & Company, Inc. Engineers & Architects in an amount not to exceed $178,618.
It was moved by Eggleston, and seconded by Frate, to approve the
professional services agreement with Wilson & Company, Inc. Engineers &
Architects in an amount not to exceed $178,618. The motion carried
unanimously.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Eggleston, and seconded by Frate, to hold a City Council
Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday,
May 3, 2005, to be followed by an Executive Session pursuant to A.R.S. 38-431.03.
The motion carried unanimously.
CITIZEN COMMENTS
Mr. Duke Wellington, a resident of the City of Glendale, stated there is an
obvious shortage of police officers in Glendale. He said he submitted to the City Clark
at the Council's last meeting a record of how a photo radar program could be
implemented in the city. He said, while speed humps help, they are not the answer. He
stated the answer is to use photo radar to stop those who consistently break the law
and endanger the lives of citizens of Glendale. He asked the Council their opinion of
the photo radar program.
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Mr. Tindall informed Mr. Wellington it would be inappropriate for Council to
comment, explaining the Open Meeting Laws of Arizona do not allow discussion to be
held during the Citizen Comments portion of the meeting.
Mr. Wellington asked the Council to establish a committee to study the issue,
stating the use of photo radar will save lives.
Mr. Robert Moore, a resident of the City of Glendale, stated he is President of
the Maryland Manor Homeowners Association and is speaking their behalf as well as
on behalf of his renters throughout the city. He stated there are too few officers to
serve the citizens of the city, noting many citizens feel it is futile to call the Police
Department for help. He urged the city to come up with a way to address the shortage
of officers.
Mr. Bob Bohart, a resident of the City of Glendale, Ocotillo District, stated he
served on the Planning Commission for the past four years, having been appointed to
one two-year term and reappointed for a second two-year term. He noted the City
Council also appointed him one year as Vice Chairperson and two years as
Chairperson, stating that speaks to the quality of his leadership and experience while
on the Commission. He said the Planning Commission is very important, having final
decision authority on some matters and making recommendations to the Council on
other matters. He stated the Commission must stay neutral to ensure developers,
citizens and city departments all follow procedures. He noted he personally worked on
the General Plan 2025, the Western Area Plan, the City Center Master Plan, the Ellman
Arena Site, Northern Crossings, and multiple housing developments. He said he spent
countless hours working in his capacity as a Commissioner, pointing out he was not
paid for his time.
He stated his family and friends encouraged him to walk away from the issue,
but his strong ethics preclude him from doing so. He explained, historically, departing
Commissioners receive their plaque from the Mayor at a Council meeting or at a public
Planning Commission meeting; however, he received his plaque in the mail with a letter
of appreciation signed by the Acting Planning Manager, Jim May. He stated
Commissioner Natalie Stahl mistakenly received a letter addressed to him signed by
Councilmember Martinez thanking him for his service on the Planning Commission.
He thanked the City of Glendale for giving him and other citizens the opportunity
to understand what volunteerism really means to the city. He stated, during the past
four to six months of his term, he became increasingly concerned about legal and
procedural guidance given to the Planning Commission and wrote many letters, talked
to numerous papers and made statements at public hearings to that effect. He
expressed his opinion the process failed. He said, as someone who served as both a
Vice Chairperson and Chairperson, he deserves the same respect shown other
departing members and should have had his plaque presented on public record.
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COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Lieberman thanked everyone who attended the Jazz Festival,
noting Glendale Civic Pride made more money off that event than any other event they
ever held. He said the many people he has spoken too agree the city does not have
enough police officers; expressing his opinion it is criminal that the City Council did not
agree to hire even one additional officer in the recently approved budget. He welcomed
Vice-Chief Kristec back, explaining Officer Kristec has been on medical leave.
Vice Mayor Eggleston encouraged everyone to visit Sahuaro Ranch Park during
Historic Preservation Month, noting the Onion Festival begins May 13.
Councilmember Martinez announced Council approved the award for a contract
with D.L. Withers for construction of the Foothills Recreation and Aquatic Center. He
thanked staff, citizens and his fellow Council members for their hard work and support.
With regard to Councilmember Lieberman's comments regarding the police officers, he
noted the issue was discussed during the budget hearings and staff reported 36 police
officers would be coming out of the academy in December. He stated they would
evaluate if additional officers were needed once those 36 officers have been deployed
and are working on the streets. He invited everyone to attend the April 26
groundbreaking ceremony of the Foothills Recreation and Aquatic Center.
Councilmember Frate noted the Communities of LasBrisas and Summerset
Homes at 67th Avenue and Bell will see the improvements started years ago completed.
He thanked neighborhood leaders; stating their perseverance will result in a better
community. He announced the vacant Circle K at the southwest corner of 59th Avenue
and Thunderbird was demolished and the property will be redeveloped as a Tutor Time
and restaurant. He stated a vacant Mobile gas station at 67th Avenue and Cactus was
also demolished and will be redeveloped as a mixed-use development. He urged
everyone to watch children around water.
Mayor Scruggs said they have heard a lot of comments about the Glendale
Police Department, but the officers are not recognized often enough for their willingness
to put themselves in harms way so the rest of the community can have peace and
order. She thanked the officers for all they do and the relationships they build with the
citizens.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:05 p.m.
__e% /ll Cit-7
Pamela Hanna - City Clerk
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