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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 12/14/2004 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, DECEMBER 14, 2004, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, Acting City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the seven resolutions and two ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE NOVEMBER 23, 2004 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the November 23, 2004 City Council Meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS CERTIFICATE OF RECOGNITION FOR WARREN SMITH The Office of Congressman Ed Pastor would like to present a Certificate of Recognition to retiring Parks and Recreation Director Warren Smith for his years of service in the field of Parks and Recreation. Warren Smith began his career with the City of Glendale on July 5, 1983 as a management intern. He was named Cable Manager in May of 1986 and was promoted to the position of Parks and Recreation Director in November of 1991. Throughout his distinguished 13-year career as Parks and Recreation Director, Mr. Smith has helped to enhance the quality of life for Glendale residents of all ages. Under his leadership, 14 new parks have been constructed, the Glendale Adult Center was built, pedestrian and landscape enhancements were constructed adjacent to Skunk Creek and the Grand Canal, a skate park was added to Foothills Regional Park, and the Glendale Community Center was expanded and upgraded in the Heart of Glendale Neighborhood. 1 Additional accomplishments that are currently in the process of completion are the Foothills Recreation and Aquatics Center, the Rose Lane Aquatics Center, and the Western Area Regional Park. All of these projects are scheduled for completion in the near future. He also worked diligently to ensure the 10-year Parks and Recreation Master Plan was adopted by City Council in 2001. Perhaps of greater significance, was Smith's commitment to youth. The Glendale Recreation After School Program (GRASP) was established, as was the department's Youth Develop Team. Both of these efforts have provided mechanisms for the city to address a variety of youth and teen ideas and issues. E. Mari Herrera, Community Liaison for Congressman Ed Pastor presented a Certificate of Recognition to Parks and Recreation Director Warren Smith for his leadership and dedicated service to the Parks and Recreation Department. Mr. Smith thanked Ms. Herrera and asked her to pass his appreciation on to Congressman Pastor. He attributed his successes to the efforts of the Mayor and Council as well as the city's Management Team and staff. BOARDS AND COMMISSIONS This is a request for the City Council to approve the recommended appointments to the following commissions that have a vacancy or expired term and for the Mayor to administer the oath of office to those appointees in attendance. Effective Date Expiration Date Bicycle Advisory Committee Hughes, Jim Cholla 12/21/2004 11/27/2005 Housing Advisory Commission Page, Madelin Vice Chair 12/21/2004 07/01/2005 The recommendation was to make appointments to the commissions and administer the oaths of office. It was moved by Martinez, and seconded by Eggleston, to appoint Jim Hughes to the Bicycle Advisory Commission and Madelin Page to the Housing Advisory Commission, for the terms listed above. The motion carried unanimously. 2 CONSENT AGENDA Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 10 and 12 through 16 and Ms. Pamela Hanna, City Clerk, read Consent Resolutions Item Numbers 17 and 18 by number and title. Mr. Beasley administratively removed Item No. 11 from the agenda. 1. LIQUOR LICENSE NO. 3-962 CHANPEN THAI CUISINE This is a request by Chanpen Ramonaitis for the City Council to approve a new Series 12 (all liquor, restaurant) license for Chanpen Thai Cuisine to be located at 13828 North 51st Avenue. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 2. LIQUOR LICENSE NO. 3-963 CIRCLE K This is a request by Kim Kwiatkowski for the City Council to approve a new Series 10 (Beer & Wine Store) license for Circle K located at 20207 North 59th Avenue. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 3. LIQUOR LICENSE NO. 3-964 CIRCLE K This is a request by Kim Kwiatkowski for the City Council to approve a new Series 10 (Beer& Wine Store) license for Circle K located at 6937 North 75th Avenue. 3 The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 4. LIQUOR LICENSE NO. 3-965 CIRCLE K This is a request by Kim Kwiatkowski for the City Council to approve a new Series 10 (Beer & Wine Store) license for Circle K located at 5881 West Cactus Road. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 5. LIQUOR LICENSE NO. 3-966 CIRCLE K This is a request by Kim Kwiatkowski for the City Council to approve a new Series 10 (Beer& Wine Store) license for Circle K located at 5848 West Olive Avenue. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 4 6. LIQUOR LICENSE NO. 3-967 AAA FOOD STORE This is a request by Randy Nations for the City Council to approve a new Series 10 (Beer & Wine Store) license for AAA Food Store located at 5105 West Glendale Avenue. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 7. LIQUOR LICENSE NO. 3-968 HAUS MURPHY'S This is a request by Rosemarie Hoffmann for the City Council to approve a new Series 12 (all liquor, restaurant) license for Haus Murphy's located at 5739 West Glendale Avenue. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 8. LIQUOR LICENSE NO. 3-969 LUNA PIZZA This is a request by Halil Lala for the City Council to approve a new Series 12 (all liquor, restaurant) license for Luna Pizza located at 20020 North 59th Avenue, No. 103. The approval of this license will not increase the total number of liquor licenses in this area. 5 The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 9. LIQUOR LICENSE NO. 3-970 TAILGATER'S SPORTS BAR & GRILL This is a request by Larry Fussy for the City Council to approve a new Series 12 (all liquor, restaurant) license for Tailgaters Sports Bar and Grill located at 6070 West Bell Road. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 10. LIQUOR LICENSE NO. 3-971 SULTAN'S MEDITERRANEAN GRILL This is a request by Toma Soro for the City Council to approve a new Series 12 (all liquor, restaurant) license for Sultan's Mediterranean Grill located at 5625 West Bell Road, Ste. B. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. No protests were received during the 20-day posting period. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 6 11. PUBLIC ART FOR THE DOWNTOWN PLAZA— Removed from agenda This is a request from the Glendale Arts Commission for the City Council to enter into a contract with public artist Barbara Grygutis for the downtown plaza public art project. The downtown plaza project addresses redevelopment in the downtown and provides enhanced cultural and open space amenities for Glendale residents and visitors. This project was initiated through a request from the Economic Development Department to partner with the Glendale Arts Commission to enhance the downtown plaza's outdoor facilities with public art. The Arts Commission approved Barbara Grygutis as the project artist on August 18, 2004, and her design concept on October 20, 2004. Ms. Grygutis is from Tucson, Arizona. She has an extensive background in the public art field nationally and has particular expertise in the areas of urban parks and transportation enhancements. The site for the public art will be the circular area in the plaza between The Bead Museum and the Civic Center Annex. The circular area, which is surrounded by shade trees and landscaping, features seat walls, turf, and walkways. Ms. Grygutis' concept features a sculptural ramada as the focal point for the downtown plaza with artistic enhancements to the seat walls and walkways. The design she utilizes in her artwork unifies the look of the existing Civic Center and the new facade improvements. The sculpture will be fabricated of perforated steel and powder-coated with the color pewter, matching the trim on the Civic Center and the new facades of The Bead Museum and the Civic Center Annex. The project was reviewed at the city council Workshop held on November 16, 2004. Public art will enhance the downtown plaza as an attractive destination for residents, visitors, and patrons of The Bead Museum and the Civic Center. The plaza, with the sculptural ramada, will provide Glendale's festivals and special events with an additional stage with seating for small, intimate performances. The public art supports unifying the design of the outdoor facilities and the buildings, resulting in a cohesive and attractive campus environment. The Glendale Arts Commission solicited applications from Arizona artists for the downtown plaza project. Nine applications were received. 7 A selection panel, comprised of representatives from The Bead Museum, the Civic Center, the Arts Commission, and the project's landscape architect, was convened to review applications and produce a short list of candidates for interviews. Following approval of Ms. Grygutis as the project artist by the Arts Commission, the panel was reconvened to provide input to the artist in the development of her design concept. Ms. Grygutis participated as a member of the design team for the downtown plaza. The Arts Commission approved a budget of $100,000 for the artwork, with a contingency of 15%. The total budget is $115,000. Funding for the project comes from the Arts Commission Fund. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $115,000 Account Name, Fund, Account and Line Item Number Arts Commission Fund 70-9700-8320 The recommendation was to authorize the entering into of a contract with public artist Barbara Grygutis for the downtown plaza public art project. 12. FALL 2004 NEIGHBORHOOD IMPROVEMENT GRANT RECOMMENDATIONS This is a request for the City Council to approve the Fall 2004 neighborhood grant projects, as recommended by the Citizens' Advisory Commission on Neighborhoods. As part of its commitment to revitalizing and preserving older neighborhoods, the Council established the Neighborhood Grants Program and the Citizens' Advisory Commission on Neighborhoods to make funding recommendations on neighborhood enhancement and revitalization projects. For Fiscal Year (FY) 2004- 05, the Council set aside $500,000 to support various neighborhood grant projects. Of this amount, $250,000 was available to neighborhoods for the Fall 2004 funding cycle. The recommended neighborhood grant projects are consistent with the policies of the Neighborhood Grants Program as established by the Council and support the implementation of goals and objectives relating to the Neighborhood Element of the General Plan. The Commission on Neighborhoods recently concluded a two-month review process of 11 neighborhood grant requests and is recommending eight for approval. The following is a summary of each project recommended by the Commission: 1. Orchard Glen Neighborhood — $4,938 to construct a six-foot block wall that will separate existing residential homes from a mobile home park located in the 6300 block of West Glendale Avenue. The neighborhood property owners pledged a contribution of$8,231 and 32 hours of sweat equity. 8 2. Catlin Court Historic Neighborhood — $47,740 to construct 30 curb-cut ramps within the boundaries of 59th Avenue (west), 58th Avenue (east), Gardenia Avenue (north) and Myrtle Avenue (south). 3. Skyview West I Neighborhood — $76,460 to construct the first phase of a new eight-foot decorative wall along the south side of Bethany Home Road, from 69th Drive to 69th Avenue. The neighborhood pledged a contribution of $1,525 and 320 hours of sweat equity. 4. Villas Glendale HOA — $19,875 to repave the neighborhood's internal streets, located within the boundaries of 53rd Avenue (east), 55th Avenue (west), Crocus Drive (north) and Dailey Street (south). The neighborhood pledged a contribution of $39, 810. 5. Sunburst Farms Neighborhood — $41,988 to landscape a portion of the north side of Greenway Road from 51St to 55th avenues. The neighborhood pledged a contribution of $75.00 and homeowners will help remove and restore the landscaping as a part of the their sweat equity pledge. 6. Orchard Glen — $33,000 to design the second phase of the neighborhood's streetscaping project. The proposed improvements consist of decorative pedestrian lights, trees, shrubs, decorative granite, a traffic circle and an irrigation system, and would occur along 60th Avenue, from Glendale Avenue (north) to Lamar Road (south) and along Lamar Road, extending from the alley west of 59th Drive to 61st Avenue. The neighborhood pledged 150 hours of sweat equity as part of this project. 7. Chaparral Ranch One HOA — $4,347 to repave the neighborhood's internal streets, located within the boundaries of 65th Lane (east), 66th Lane (west), Beryl Avenue (north) and Brown Street (south). The neighborhood pledged a contribution of$8,438. 8. Northern Manor West Two HOA — $21,652 to repave the neighborhood's internal streets, located within the boundaries of 57th Avenue (east), 59th Avenue (west), Acoma Drive (north) and Crocus Drive (south). The neighborhood pledged a contribution of $55,488. This program and its funding were reviewed, discussed, and approved by the Council as a part of the Fiscal Year 2004-05 budget setting process. Each of the eight neighborhood grant projects recommended by the Citizen Advisory Commission on Neighborhoods will make needed improvements and enhance the quality of life in the respective neighborhoods and, overall, in the Glendale Community. 9 On August 12 and 13, 2004, the Neighborhood Partnership staff conducted two grant orientations to educate prospective neighborhood applicants about the neighborhood grants process. On October 13 and 14, 2004 the Neighborhood Partnership staff facilitated two grant hearings, where each of the 11 neighborhood applicants were allowed 20 minutes to publicly present their grant requests. On November 3, 2004 the Neighborhood Partnership staff facilitated a grant hearing, where the Commission on Neighborhoods considered and made funding recommendations for each of the 11 neighborhood grant requests. In addition to the above meetings, direct mail, neighborhood newsletters, website publicity, media releases, and e-mail notification were all used to notify Glendale residents of the opportunity to apply for a Fail 2004 neighborhood grant. Funds for the proposed neighborhood grant request are available in the following Fiscal Year 2004-05 Capital Improvement Plan, Neighborhood Improvement Grant Accounts: 01-8968-8320 and 01-8968-7330. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $250,000 Account Name, Fund, Account and Line Item Number Neighborhood Improvement Grant Account No. 01-8968-8320 Neighborhood Improvement Grant Account No. 01-8968-7330 The recommendation was to approve the Citizens' Advisory Commission on Neighborhoods funding recommendations for neighborhood grant requests in the amount of $250,000. 13. BID AWARD FOR PURCHASE OF TWO AMBULANCES This is a request for the City Council to approve the bid award for the purchase of two ambulances to Canyon State Emergency Products, Inc., in an amount not to exceed $218,681.97. This item supports the Council goal of ensuring public safety and awareness. On July 27, 2004, the Council renewed a contract with Southwest Ambulance, Inc. to supply emergency medical transport services and support to the City of Glendale. As part of this contract, the Fire Department will begin conducting paramedic training using two ambulances that the city will purchase, and Southwest Ambulance will lease back, reimbursing the cost of the purchase. 10 The community will benefit by the addition of two ambulances that will be used for training new medics and will be available for added coverage at sports venues and large city events. These vehicles will also fulfill the city's obligation to supply ambulance coverage to the Glendale Arena during National Hockey League (NHL) games. In addition to providing valuable field training experience to paramedic students, these ambulances will be utilized to supplement emergency response coverage during peak activity times or large-scale emergencies Appropriation for the purchase of the two ambulances is budgeted as indicated below. Appropriation for the equipment these vehicles will carry is budgeted in 01- 3351-7400, and will be purchased separately. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X X $218,681.97 Account Name, Fund, Account and Line Item Number Fire Ambulance —SW Contract, 01-8211-8400 The recommendation was to approve the bid award for the purchase of two ambulances to Canyon State Emergency Products, Inc., in an amount not to exceed $218,681.97. 14. EMERGENCY RESPONSE PREPLANNING OF ADDITIONAL CITY FACILITIES This is a request for the City Council to approve the expenditure of $62,360 to Prepared Response Inc. for emergency response data collection at the Glendale Arena, the Public Safety Building and the City Court Complex, and the Pyramid Peak Water Treatment Facility. Adding these facilities to the database will enhance Public Safety's ability to respond effectively. This request meets the Council goal of ensuring public safety and awareness. In Fiscal Year 2001-02, Prepared Response Inc. was hired to develop a database of emergency response information on approximately 40 facilities in the city, including high schools, elementary schools, the Bank of America building, the Cholla Water Treatment Plant, City Hall and the Council Chambers, Arrowhead Hospital, and Thunderbird Garvin School of International Management. The database includes site safety plans, floor plans, staging areas, hazardous materials locations, collapse zones, utility shut-off locations, and photos that responders can consult during an emergency. Funding to preplan additional city facilities was requested and approved in the Fiscal Year 2004-05 budget process, to add the Glendale Arena, the Pyramid Peak Water Treatment Plant, and the Public Safety Building and City Court complex to the database. 11 Prepared Response Inc. is the sole source vendor of the Rapid Responder program, an emergency preparedness and disaster preplanning service and software. The City Council approved supplemental funding for this request in the Fiscal Year 2004-05 budget process. The Rapid Responder program provides fire and police responders with immediate access to critical information and site-specific details needed to effectively mitigate emergency incidents at large facilities such as schools, government buildings, and public venues. Arriving on the scene fully informed saves valuable time for search and rescue operations, and hazard mitigation. One time funding for this request is budgeted in the Fire Department operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $62,360 Account Name, Fund, Account and Line Item Number: Fire Hazardous Materials, 01-3380-7330 The recommendation was to authorize the expenditure of $62,360 to Prepared Response Inc. for emergency response data collection at the Glendale Arena, the Pyramid Peak Water Treatment Plant, and the Public Safety Building and City Court complex. 15. PROFESSIONAL SERVICES AGREEMENT — LANDFILL GENERAL ENGINEERING SERVICES This is a request for the City Council to approve a professional services agreement with Bryan A. Stirrat & Associates (BAS) for engineering services support for landfill operations and special projects. The city uses professional engineering services to provide routine and special project support on an on-call basis for landfill development and operations. These services include annual volume certifications, survey and landfill development planning, design and permit preparation, environmental reporting, interface with regulatory agencies, and inspection management of identified projects. The term of the agreement will be for three years, with two, one-year extension options. The annual on-call engineering services outlined in the agreement will be limited to the $100,000 earmarked for this purpose in the landfill operating budget. 12 A Request for Proposal (RFP) to provide general engineering services was sent out on July 22, 2004. Five proposals were received in response to the RFP. An evaluation panel, consisting of representatives from the City of Phoenix, the City of Tucson, the Salt River Pima-Maricopa Indian Community, and the Field Operations and Finance Departments, reviewed the proposals and determined that BAS, the current consultant, was the most qualified to provide these services. This agreement will provide access to outside experts to help maintain efficient operations and regulatory compliance at the landfill. Funds for this agreement are available in landfill Contracted Engineering Account No. 55-6235-7300. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $100,000 Account Name, Fund, Account and Line Item Number: Landfill Contracted Engineering, Account No. 55-6235-7300 The recommendation was to approve the professional services agreement with Bryan A. Stirrat & Associates in an amount not to exceed $100,000 annually. 16. VISUAL IMPROVEMENT PROGRAM AGREEMENT WITH WEST VALLEY NISSAN This is a request for the City Council to approve the entering into of a Visual Improvement Program (VIP) Agreement with West Valley Nissan located at 4850 West Glendale Avenue. The Visual Improvement Program supports the Council goal of redevelopment of underperforming properties in the City. The Visual Improvement Program assists in the improvement of commercial or industrial properties by offering a rebate of up to 50% of any qualified improvement costs. All commercial or industrial properties in the City's Redevelopment Area, and all commercially-zoned properties in the City of Glendale over 15 years of age, are eligible for assistance. Improvements to the facades of buildings, permanent landscaping, parking facilities, and other external improvements are permitted. The objective of the program is to encourage commercial and industrial property owners and long-term tenants to reinvest in and renovate their properties so as to improve the aesthetic nature of the property and to bring properties up to current building code standards. Incentives to program participants are in the form of cash rebates up to a maximum of 50% of eligible pre-approved improvement costs. 13 An application has been received for exterior improvements to the West Valley Nissan dealership property located at 4850 West Glendale Avenue. Total investment for the planned renovations is estimated at $150,000. Staff recommends that the project receive approval for reimbursement not to exceed $75,000, contingent upon completion of any required design review and submittal of paid receipts when renovations are finished. In April of 2004, the Council approved the Community Development Block Grant (CDBG) of$100,000 for VIP projects within the Redevelopment Area. Improvements to the visual appeal of this property will enhance the surrounding commercial area. This project will be covered through the approved CDBG Visual Improvement Program Grant for projects within the redevelopment area. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $75,000 Account Name, Fund, Account and Line Item Number Community Development Block Grant, Visual Improvement Program, 11-7318-7330 The recommendation was to approve the entering into of the Visual Improvement Program agreement with West Valley Nissan in an amount not to exceed $75,000. CONSENT RESOLUTIONS 17. HOME DETENTION/ELECTRONIC MONITORING PROGRAM FOR GLENDALE CITY COURT This is a request for the City Council to adopt a resolution authorizing the Glendale City Court to utilize home detention and electronic monitoring systems as suitable forms of punishment for defendants convicted of various criminal offenses. This alternative to incarceration is necessitated by steadily rising jail costs, the need to conserve public resources, and the need to develop innovative forms of treatment to reduce recidivism. The anticipated outcome of reducing incarceration costs addresses the Council's strategic priority of providing financial stability. By increasing offender accountability through monitoring, testing and treatment, home detention also helps ensure public safety and awareness. The monitoring devices utilized in this program also complement the strategic priority to leverage technology for efficiency and convenience. 14 Various forms of home detention and electronic monitoring systems exist in all 50 states, as well as several jurisdictions in the Valley and throughout Arizona. Instead of, or in addition to, a defendant serving time in jail, a judge may order a defendant to be detained at home. A typical program requires the defendant to wear an ankle bracelet transmitter that sends signals to a monitoring agency whenever the defendant leaves a certain location. By State Statute, prisoners constituting a risk to the community and those with histories of violent behavior are precluded. All program fees are paid by the defendant to the vendor. Thus, there are no budget impacts resulting from this item. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the Glendale City Court to utilize home detention and electronic monitoring systems for defendants convicted of various criminal offenses. Resolution No. 3808 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING A HOME DETENTION/ELECTRONIC MONITORING PROGRAM FOR THE GLENDALE CITY COURT. 18. FIRE STATION PROPERTY ACQUISITION This is a request for the City Council to approve acquisition of a property at the northeast corner of 52nd Avenue and Lamar Road for a fire station. Fire Station 151, currently located at 55th and Orangewood Avenues, will be relocated to this site. This request supports the council priority of ensuring public safety and awareness by providing the downtown area of the city with more immediate access to fire protection and emergency medical services. There is a need for a fire station to be in closer proximity of Glendale Avenue in order to provide more immediate response to emergencies in this area of the city. The existing Fire Station 151 was built in 1969 and is no longer functional for the City's needs in this location. It is situated in the center of a residential square mile. Due to activity levels, it creates noise and response issues. A&G, LLC owns 1.368 acres (59,616 square feet) at the northeast corner of 52nd Avenue and Lamar Road and is willing to sell it to the city. Appraisals were conducted of the site and they support the purchase price of$275,000 for this property. Currently a Phase II Environmental Assessment is being conducted on the property. The final sale of the property will be contingent on a clean report. 15 Relocating the fire station to a commercial and industrial use area, near two major arterial roadways will provide responders with faster and safer access to citizens and businesses in the fire station service area. National Fire Protection Association Standard 1710, adopted in 2000, caused the Fire Department to re-examine its current station location plan. By moving Fire Station 151 to this particular site, the need to build a previously planned fire station south of this location is eliminated, thereby combining two fire stations into one. Funding has been identified in Fiscal Year 2006-07 of the 5-year capital improvement plan to build this new fire station (Project #60-8021). The vacated building on Orangewood Avenue will be used as a fire support services facility. Additional public investment will demonstrate the city's commitment to the redevelopment of this area and spur economic development. One-time costs will include a full environmental assessment costing approximately $6,500, a current appraisal at a cost of about $2,500, land acquisition of $275,000, and closing costs of approximately $5,000. The Fire Department has $289,000 available. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $289,000 $289,000 Account Name, Fund, Account and Line Item Number Fire Station Land Acquisition, 53-9018-8100 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to sign all documents necessary to effect the purchase of the property located at the northeast corner of 52nd Avenue and Lamar Road for a fire station in an amount not to exceed $275,000 plus customary closing costs. Resolution No. 3809 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO ACQUIRE CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF 52ND AVENUE AND LAMAR ROAD IN GLENDALE, MARICOPA COUNTY, ARIZONA, FOR A FIRE STATION; AND DIRECTING THE EXECUTION OF ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASE. It was moved by Lieberman and seconded by Clark, to approve the recommended actions on Consent Agenda Item Nos. 1 through 10 and 12 through 18, including the approval and adoption of Resolution No. 3808 New Series and Resolution No. 3809 New Series, and to forward Liquor License Applications No. 16 3-962 for Chanpen Thai Cuisine, No. 3-963 for Circle K, No. 3-964 for Circle K, No. 3-965 for Circle K, No. 3-966 for Circle K, No. 3-967 for AAA Food Store, No. 3-968 for Haus Murphy's, No. 3-969 for Luna Pizza, No. 3-970 for Tailgater's Sports Bar & Grill, and No. 3-971 for Sultan's Mediterranean Grill to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. 27. ARIZONA INTERSCHOLASTIC ASSOCIATION USE AGREEMENT Mr. Ed Beasley, City Manager; Mr. Craig Tindall, City Attorney and Mr. Art Lynch, Chief Financial Officer, presented this item. This is a request for the City Council to approve a resolution authorizing and directing the City Manager to enter into a five-year agreement with the Arizona Interscholastic Association (AIA) for use of the Glendale Arena as the home of Arizona High School Sports Championships. The use agreement and partnership with AIA will strengthen community relationships and will improve and create new youth development opportunities. AIA approached the city in October of 2004 seeking a new permanent venue for its high school sports championships, beginning in 2005 with girls' volleyball, boys' and girl's basketball, wrestling, and spirit line. The Glendale Arena is the proposed venue. These events attract 65,000 people annually and are marketed through the state of Arizona via print, broadcast and radio. Eventually more championship events could be held in the stadium and surrounding area, including football & track & field AIA provides member schools with an even playing field to ensure fair and equitable competition in interscholastic activities and is committed to the inclusion of equitable interscholastic opportunities for both boys and girls in all Arizona high schools. AIA is a non-profit organization and the revenue from these events is returned to the schools and students in the form of scholarships. AIA's primary concern is the affordability of these events for parents and families, many of whom travel to the Valley to watch competitions. AIA is founded on the belief that there is a need to maintain a proper balance between the academic programs and extracurricular activities of the member schools and annually gives scholarships to student athletes. Glendale would become home of high school state championships and visitors from across the state would attend these events at the Glendale Arena. 17 By becoming the home of the AIA state championships, the city will develop partnerships with the athletic community and Arizona high schools, which could lead to additional amateur sporting events choosing to locate in Glendale. There is the opportunity for additional youth sporting events, such as soccer, track and field, and football to be held in the area once the venues are developed. Cox TV provides live coverage of all championship games and the local TV stations provide media coverage of the events as well. Hosting the AIA Championships supports the Arizona community and complements the sports theme developing in the western area of the city. This agreement will help foster and develop a partnership with Arizona high schools. Communities such as Indianapolis initiated and fostered youth sports, which grew over time. Indianapolis is now the headquarters of the National Collegiate Athletic Association and has an economic benefit of over $63 million annually from amateur sports events. From relatively small beginnings, amateur sports can grow into large economic engines for communities. AIA has requested that the city reduce the facility ticket surcharge to ensure affordability of tickets in return for other value provided to the city. Glendale will be named as the presenting sponsor and credited in publicity on TV, radio and print. AIA estimates their partnership with Cox at more than $200,000. The city is required to spend $300,000 annually to market the stadium for the Arizona State and Tourism Authority; the funds received from AIA in marketing could be applied towards this obligation. The city's targeted revenue is $40,000 from the arena and the fee can be renegotiated at the end of the first year if the target is not reached. The event is projected to create approximately $200,000 per year in direct sales taxes to the city once Westgate is developed. The recommendation was to waive reading beyond the title and adopt a resolution authorizing and directing the City Manager to enter into a five-year agreement with the Arizona Interscholastic Association (AIA) for use of the Glendale Arena as the home of Arizona High School Sports Championships. Mr. Beasley explained this item provides the opportunity for the City of Glendale to enter into an agreement with Arizona Interscholastic Association and arena management to bring youth sports to the City of Glendale. 18 Mr. Tindall reviewed the resolution, explaining the agreement is for five years and will bring the high school basketball, wrestling and spirit line championships to the City of Glendale. He stated Glendale has agreed to forego certain rights under the arena management agreement and, in return, the agreement provides significant financial and other substantial benefits to the city. Mr. Lynch noted one of the Council's goals identified on November 29, 2001 was to look into providing activities for youth and families. He stated one of the provisions of the arena management agreement was the ability to host public or community events that benefit youth and families. He stated the subject agreement is very beneficial, both in terms of being able to provide such events and in terms of the $200,000 in revenue generated by the events the city is to receive. He said the city will also realize intangible benefits valued at approximately $250,000. Mr. Chuck Schmidt, Arizona Interscholastic Association, thanked Mr. Beasley and staff as well as the General Manager of the Arena for their participation. He presented a video highlighting some of the events that could be held at the arena this February if the resolution is passed. Mr. Ron Woodridge, Arizona Interscholastic Association, stated they have worked hard to develop the partnership between AIA, the City of Glendale, Cox Communications and the Glendale Arena. He stated the five-year program would draw an average of 100,000 people to the arena and the City of Glendale on an annual basis. In response to Councilmember Lieberman's question, Mr. Schmidt said a floor would be laid over the ice so basketball can be played at the arena. Mayor Scruggs pointed out the events are scheduled to begin in approximately eight weeks. Mr. Schmidt agreed. He pointed out the championships will be televised statewide. Resolution No. 3814 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE ARIZONA INTERSCHOLASTIC ASSOCIATION FOR USE OF THE GLENDALE ARENA AS THE HOME OF ARIZONA HIGH SCHOOL SPORTS CHAMPIONSHIPS. It was moved by Lieberman, and seconded by Clark, to pass, adopt and approve Resolution No. 3814 New Series. The motion carried unanimously. 19 BIDS AND CONTRACTS 19. AWARD OF CONSTRUCTION CONTRACT - FIRE STATION NO. 159, PHASE TWO Larry Broyles, City Engineer, presented this item. This is a request for City Council approval of a Construction Manager at Risk (CMAR) construction contract with FCI Constructors, Inc. for the second phase of building Fire Station No. 159, located on 63rd Avenue, north of Bell Road. This phase of the project includes the construction of the building and all on-site improvements, including parking lots and landscaping. This facility will help meet the Council's goal of providing public safety services in the community, and enhancing the quality of life for people who live, work, and visit the area served by the new station. The continued residential and commercial growth in the northwest area of the city has made additional fire and life safety services necessary to adequately protect the area. The new fire station will include four apparatus bays and living quarters for two fire engine companies. The Council requested to have the new fire station in operation by July of 2005. In order to accommodate the compressed project schedule, a two-phase construction process is required. The contractor is currently working on the first construction phase, which includes site grading, drainage, underground utilities, and the off-site improvements. The final building plans have been submitted for permit review, with final approval expected before the end of December 2004. In 2002, the Council approved the purchase of approximately 1.56 acres on the east side of 63rd Avenue, north of Bell Road for the construction of a new fire station. On July 13, 2004, the Council awarded a professional services agreement to DWL Architects, Inc. for design and construction administration services, and a Construction Manager at Risk contract to FCI Constructors, Inc. for design support services for Fire Station No. 159. On October 12, 2004, the Council approved the first phase construction contract for this project in the amount of$1,339,806. This fire station project will have a direct impact on emergency response times in this part of the city, providing more immediate medical assistance to those in critical need, as well as faster fire response capabilities. The total cost for the phase two construction of this project is $1,870,194. Funds for this project are available in New Fire Station Construction and Equipment, Account No. 60-9019-8300. 20 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $1,870,194 Account Name, Fund, Account and Line Item Number New Fire Station Construction and Equipment, Account No. 60-9019-8300 The recommendation was to approve the construction manager at risk construction contract with FCI Constructors, Inc. in the amount of $1,870,194. It was moved by Frate, and seconded by Goulet, to approve the construction manager at risk construction contract with FCI Constructors, Inc. in the amount of $1,870,194. The motion carried unanimously. 20. AWARD OF CONSTRUCTION CONTRACT - THUNDERBIRD PASEO PARK LANDSCAPE IMPROVEMENTS Mr. Larry Broyles, City Engineer, presented this item. This is a request for the City Council to approve a contract with Green Landscaping and Irrigation, Inc. for landscape and irrigation improvements along the Thunderbird Paseo Park between 55th and 67th Avenues. These improvements are consistent with the goals and objectives of the Council- adopted Parks and Recreation Master Plan. DMJM+Harris was selected by the Parks and Recreation Department to prepare a conceptual plan that addressed the specific concerns along the Thunderbird Paseo. Shade along the trails, bank erosion and deteriorated landscaping were the issues of concern. The project improves 22 acres, including the addition of 710 trees, 400 shrubs, 17 seating areas, and shade. On October 21, 2004, six bids were received. Green Landscaping and Irrigation, Inc., a qualified licensed contractor, submitted the lowest qualified bid in the amount of $344,997.95. Parks and Recreation selected DMJM+Harris to perform the conceptual study in September of 2003 and the Council approved an amendment to that agreement in May of 2004. The amendment provided for the development of plans and specifications for the project improvements. The recreational opportunities that will result through these improvements are reflective of the community's requests gathered at Council District meetings, and a homeowner's association meeting. The Parks and Recreation Commission approved the conceptual plan on May 10, 2004. 21 Funds for this project are available in the Fiscal Year 2004-05 Capital Improvement Plan, Thunderbird Paseo Improvements, Account No. 35-8521-8300. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $344,997.95 Account Name, Fund, Account and Line Item Number Thunderbird Paseo Improvements, Account No. 35-8521-8300 The recommendation was to award the construction contract to Green Landscaping and Irrigation, Inc. in the amount of $344,997.95. Councilmember Frate asked when construction would begin. Mr. Broyles said, once the contract is awarded, the contractor has 10 days to furnish his bond insurance to the city. He stated it would probably be 30 days before construction gets underway. It was moved by Lieberman, and seconded by Clark, to award the construction contract to Green Landscaping and Irrigation, Inc. in the amount of $344,997.95. The motion carried unanimously. ORDINANCES 21. APPOINTMENT TERMS FOR JUDGES PRO TEMPORE The Honorable Elizabeth Finn, Presiding Judge, presented this item. This is a request for the City Council to amend Glendale City Code Chapter 13, Article I, Sec. 13-8. The current code provision limits the appointment term of a Judge Pro Tempore to six months at the discretion of the Presiding City Judge. It is requested that these terms be increased to two years. By case law, all full-time judges serve terms for a minimum of two years. Increasing Glendale's Judge Pro Tempore terms to two years will achieve consistency with full-time judge terms. The recommendation was to waive reading beyond the title and adopt an ordinance amending the Glendale City Code by increasing the appointment terms for Judges Pro Tempore. Councilmember Lieberman asked if the Judge Pro-Tempore position goes through the city's Judiciary Selection Committee. Judge Finn explained Pro-Tempore Judges go through a special judicial selection committee, noting the requirements for the committee are set by the Supreme Court. Councilmember Lieberman asked if Pro- Tempore Judges have a separate swearing in ceremony. Judge Finn responded yes. 22 Ordinance No. 2416 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 13, ARTICLE I, BY INCREASING THE TERMS OF JUDGES PRO TEMPORE FROM SIX MONTHS TO TWO YEARS. It was moved by Goulet, and seconded by Frate, to approve Ordinance No. 2416 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 22. CODE AMENDMENT TO LOCAL LIMITS FOR SIGNIFICANT INDUSTRIAL USERS Mr. Roger Bailey, Utility Director, presented this item. This is a request for the City Council to correct an inconsistency in the recently amended Local Limits for discharge by the Significant Industrial Users (SIU) in Glendale. This amendment brings the local limits for lead into compliance with the Federal Clean Water Act and is consistent with the public notices already provided to the public as part of the City Council's recent adoption of Ordinance No. 2404 on September 14, 2004. Each of the Sub-Regional Operating Group (SROG) cities has enforceable industrial pretreatment programs that regulate the quality of the wastewater that can be discharged by industrial users to the sanitary sewer collection system. The SROG cities also have the same local limitations or narrative limitations for substances that can be lawfully discharged into the sanitary sewer by any user. Both types of limitations are contained in the SROG cities ordinances and are commonly referred to as local limits. An inconsistency exists for the 'Local Limit' regulating the discharge of 'Lead' by the City of Glendale's SIU. The new accepted limit, as specified in the Public Notification, is 0.41 mg/I Lead but the revised Ordinance, as presented to and approved by Council on September 14, 2004, contains the old Limit of 0.5 mg/I. In all other communications and actions, the new 'Limit' for 'Lead' was communicated to the public as 0.41 mg/I. On September 14, 2004, the Council approved a revision to City Code, Chapter 33, Article III, relating to sewers and sewage disposal. The recommendation was to waive reading beyond the title and adopt an ordinance amending the Glendale City Code relating to Local Limits for the discharge of Lead by the Significant Industrial Users. 23 Councilmember Clark asked if the significant industrial users have been notified of the change to the code and, if so, was there any reaction. Mr. Bailey said a series of meetings was held by the City of Phoenix on behalf of the Shrug Group, of which Glendale is a member. He said none of the industrial users who attended voiced any objections to the change. Councilmember Clark asked if significant industrial users were also notified by letter. She asked how many significant industrial users are located in Glendale. Mr. Bailey offered to find out the number of users. He stated a notice was placed in the papers and advertised. Ordinance No. 2417 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE SEC. 33-232 SETTING FORTH THE DAILY AVERAGE EFFLUENT LIMITATION FOR LEAD BY INDUSTRIAL USERS. It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2417 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. RESOLUTIONS 23. RATE ADJUSTMENTS FOR RESIDENTIAL SANITATION COLLECTION AND LANDFILL DISPOSAL SERVICES Mr. Stewart Kent, Field Operation Director, presented this item. This is a request for the City Council to adopt a resolution approving rate adjustments for residential sanitation collection and landfill disposal services, as well as transfer funds by reclassifying a portion of revenue from the Landfill Enterprise Fund to the Sanitation Enterprise Fund. The rate adjustment will provide financial stability and enable the city to continue providing exceptional services. The city's solid waste management system is divided into two major functions: 1. Glendale Municipal Landfill and Materials Recovery Facility (MRF) 2. Residential and commercial sanitation services and residential loose trash collection. Each area accounts for expenses and revenues within an enterprise fund. Enterprise Funds are financially independent from the city's General Fund. 24 At the October 5, 2004 Council Workshop, the City Council directed staff to increase the monthly residential sanitation fee from $14.50 to $14.90 and decrease the landfill rate per ton from $19.50 to $12.57. These adjustments will be effective January 1, 2005 for residents of single-family and duplex dwellings, as well as internal customers. Residents of single-family and duplex dwellings who self-haul refuse to the landfill will continue to receive no charge for the first ton of waste. The Council also directed staff to transfer $130,572 of revenue received from the Landfill Enterprise Fund to the Sanitation Enterprise Fund. This transfer, or reclassification of funds, is to compensate the sanitation fund for six months of anticipated revenues from a rate increase that was not received due to delayed implementation. On October 5, 2004, Council directed rate adjustments for residential sanitation collection and landfill disposal and fund transfer from the Landfill Enterprise Fund to the Sanitation Enterprise Fund. These adjustments are to take effect with the January 2005 billing. On June 10, 2003, the Council approved rate adjustments for residential and commercial sanitation collection and landfill disposal. The Council also decided during this meeting to eliminate the woodwaste grinding operation. These adjustments and service changes became effective July 1, 2003. Previous rate and fee adjustments were made in July of 2001 for residential services and July of 2000 for the commercial services. Effective solid waste management services are critical to community health and safety. To ensure that these essential services are financially sound, all revenues and expenses are accounted for in Enterprise Funds. These rate adjustments provide revenues to meet expenses while keeping rates as low as possible for residents. Account Name, Fund, Account and Line Item Number Reclassify $130,572 from the Landfill Enterprise Fund, Fund 55-0055-4324, to the Sanitation Enterprise Fund, Fund 57-0057-5205. The recommendation was to waive reading beyond the title and adopt a resolution setting the residential collection service rate at $14.90 and landfill disposal rate at $12.57 and approve the reclassification of $130,572 in revenue received from the Landfill Enterprise Fund to the Sanitation Enterprise Fund. Councilmember Clark asked why the residential rate increased 40 cents per household per month while landfill fees for city vehicles and residents dropped substantially. Mr. Kent explained the Sanitation Fund and Landfill Enterprise Fund are separate from the typical property and sales taxes residents pay. He said the fees charged for those services are required to recover the total cost of those services. He noted they recently went through an exhaustive analysis on the true cost of service and 25 found the landfill had a fund balance above and beyond its obligations for closure, post- closure of the landfill, and operations. He pointed out the residential rate increase is the first in 18 months, stating it is lower than the increase Council considered a year ago. Resolution No. 3810 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADJUSTING THE RATES FOR RESIDENTIAL SANITATION COLLECTION AND LANDFILL DISPOSAL; AUTHORIZING AN ENTERPRISE FUND RECLASSIFICATION; AND ESTABLISHING AN EFFECTIVE DATE. It was moved by Eggleston, and seconded by Clark, to pass, adopt and approve Resolution No. 3810 New Series. The motion carried unanimously. 24. CATLIN COURT ALLEYWAYS IMPROVEMENTS Mr. Larry Broyles, City Engineer, presented this item. This is a request for the City Council to adopt a resolution authorizing the entering into of a Memorandum of Agreement (MOA) with the Arizona State Historic Preservation Officer (SHPO), the Federal Highway Administration (FHWA), and the Arizona Department of Transportation (ADOT); and an Intergovernmental Agreement (IGA) with the ADOT for the Catlin Court Alleyways Improvements. This project addresses four alleyways between Myrtle to Palmaire Avenues, and 57th to 59th Avenues. The alleyways will be designed for safe, shared use by pedestrians, bicyclists and limited parking. For the past 12 years, the Council has endorsed a series of streetscape improvement projects in the Catlin Court Shopping District that has improved the aesthetics of the area and enhanced the pedestrian experience. The improvements provided by this project will further Council's policies and goals for the stabilization and enhancement of the Catlin Court Shopping District. The Catlin Court Historic District is listed on the National Register of Historic Places and is subject to Sections 101 and 106 of the National Historic Preservation Act of 1966. Execution of the MOA will allow ADOT, on behalf of the FHWA, to function as the agency through which plans are submitted to the SHPO for review. The MOA commits the city to compliance with the stipulations of the referenced Federal Act. The stipulations address any new construction or rehabilitation within the district and provide for SHPO review of plans to ensure resolution of possible adverse effects of the project on the historic properties. Execution of the IGA will allow the city to directly manage the design and construction phases of the project. 26 On November 25, 2003, the Council approved a professional services agreement for design and construction management of the Catlin Court Alleyways Project. The contract documents are being developed at the present time. This project will have a direct impact upon stabilizing this area by creating safe, attractive pedestrian access in alleys that are presently aging. Attractive paving, period lighting and seating areas will be used to enhance interest and participation from the city and region as a whole. Five public meetings have been held to gather input and additional public meetings are scheduled as a part of finalizing the design. This is a federally funded grant project from the United States Department of Transportation, Transportation Enhancement Program. The estimated project cost is $1,054,714, with approximately 56% matching funds from the city's Transportation Fund and Grant matching funds. ADOT is responsible for program and project management with regard to this funding source. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $500,000 X X $554,714 Account Name, Fund, Account and Line Item Number: Catlin Court Alley Beautification, Account No. 47-9584-8300 Catlin Court Alley Beautification, Account No. 25-9480-8300 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the entering into of a Memorandum of Agreement and an Intergovernmental Agreement with the Arizona Department of Transportation, for the Catlin Court Alleyways Project. Resolution No. 3811 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT AND MEMORANDUM OF AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE CATLIN COURT ALLEYWAYS IMPROVEMENTS. It was moved by Goulet, and seconded by Frate, to pass, adopt and approve Resolution No. 3811 New Series. The motion carried unanimously. 25. AMENDMENT TO INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY FOR TRANSIT SERVICES Ms. Cathy Colbath, Transit Director, presented this item. 27 This is a request for the City Council to approve a resolution authorizing the entering into of an amendment to the intergovernmental agreement (IGA) with the Regional Public Transportation Authority (RPTA) for the provision of transit services in Glendale. This request promotes the City Council goal to provide transportation options to the citizens of Glendale. Fixed route service is provided in Glendale with funds from the Go Glendale Transportation Plan and the RPTA. The RPTA receives funds annually from the Regional Area Road Fund (RARF) tax to provide regional bus service in the Valley. Approval of this IGA will provide for the continuation of the current level of bus service provided by the RPTA in Glendale for Fiscal Year 2004-05 at an estimated cost to the RPTA of $699,000. The IGA also provides regional fixed route customer services and communication for all routes in Glendale at a cost of $258,338, and the coordination of the Transportation Demand Management program at a cost of $10,000. The Transportation Demand Management program is specified in the Glendale Transportation Plan. This is an annual agreement to provide bus service in addition to the service provided by the Go Glendale Transportation Plan. Bus service is available every half-hour, Monday through Saturday, from approximately 5 a.m. to 10 p.m., with hourly service on Sundays and holidays. Fixed route service was provided to more than two million riders in Glendale last year. The Regional Customer Services Center provides customer assistance to fixed route passengers. Customers can call the Customer Services Center and get assistance in planning their bus trip. They can also use the Internet to access information on bus routes. In addition, Regional Customer Services provides information brochures and the bus book. The Transportation Demand Management program provides services to local businesses to assist them in offering alternative transportation options to their employees to reduce trips resulting in decreased traffic and pollution. Costs to Glendale include $258,338 for the Regional Customer Services portion of the IGA. The Transportation Demand Management program cost is $10,000. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $268,338 Account Name, Fund, Account and Line Item Number: Transportation/Fixed Route: 25-6354-7330 - $258,338 Transportation/Demand Management: 25-6355-7330 - $10,000 28 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the entering into of an amendment to the intergovernmental agreement between the City of Glendale and the Regional Public Transportation Authority to continue the provision of public transportation services in Glendale. Resolution No. 3812 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY (RPTA) FOR THE PROVISION OF PUBLIC TRANSPORTATION SERVICES. It was moved by Clark, and seconded by Lieberman, to pass, adopt and approve Resolution No. 3812 New Series. The motion carried unanimously. 26. AMENDMENT TO INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR FIXED ROUTE BUS SERVICES Ms. Cathy Colbath, Transit Director presented this item. This is a request for the City Council to approve a resolution authorizing the entering into of an amendment to the intergovernmental agreement (IGA) with the City of Phoenix (Contract Change Order No. 6) for the operation of fixed route bus services in Glendale. The amendment extends the term of the IGA through June 30, 2009. This request promotes the City Council goal to provide transportation options to the citizens of Glendale. The City of Phoenix provides fixed route bus service in Glendale through an IGA. This is the sixth amendment to the annual agreement. The extension of this contract will provide continuation of current levels of fixed route bus service to the citizens of Glendale. Bus service is provided with the funds from the Go Glendale Transportation Plan approved by voters in November 2001. The Council originally approved this contract for a five-year period in 1999. This request is to extend the period of that contract for an additional five years. Bus service is available every half-hour, Monday through Saturday, from approximately 5 a.m. to 10 p.m. with hourly service on Sundays and holidays. This contract provides citizens of Glendale with all or part of the bus service on Bethany Home Road, Glendale Avenue, Northern Avenue, Olive Avenue, Peoria Avenue, Thunderbird Road, Bell Road, Union Hills Drive, 51st, 59th, and 67th Avenues, and two express routes. Fixed route service was provided to more than two million riders in Glendale last year. The contract amount for Fiscal Year 2004-05 Change Order No. 6 is $3,138,150. 29 Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $3,138,150 Account Name, Fund, Account and Line Item Number Transportation/Fixed Route: 25-6354-7330 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the entering into of Contract Change Order No. 6 to the intergovernmental agreement with the City of Phoenix for the operation of fixed route bus services in Glendale. Ms. Colbath confirmed for Councilmember Clark that the contract provides most of the fixed route service in Glendale as well as services provided through the RPTA and fixed route services provided directly by other transit divisions. Councilmember Clark asked if some services would be dropped or covered by other mechanisms. Ms. Colbath said Glendale contracts with the City of Phoenix to provide some fixed route service and some fixed route service is provided through the RPTA. Resolution No. 3813 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF CONTRACT CHANGE ORDER NO. 6 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR THE OPERATION OF FIXED ROUTE BUS SERVICES IN THE CITY OF GLENDALE. It was moved by Lieberman, and seconded by Clark, to pass, adopt and approve Resolution No. 3813 New Series. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Martinez, to vacate the December 28, 2004 City Council meeting and to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, January 4, 2005, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS Mr. Robert Middlemist, a resident of the City of Phoenix, explained he purchased a lot in the City of Glendale a year-and-a-half ago in the hopes of building his own home. He said he has since spent over a year trying to obtain a permit. He expressed his opinion Glendale does not like homebuilders and they have gotten lost amongst the big business being done in the city. He stated he has had enough experience in 30 building homes to know it should not take over a year to obtain a building permit. He explained the lot is 1.25 acres and has sewer and water, with a house on each side. Mayor Scruggs asked the City Manager to assign a staff member to contact Mr. Middlemist to address his concerns. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark wished everyone a Merry Christmas and Happy New Year. Councilmember Goulet said many items approved during the meeting will hopefully enhance the city's economy, improve neighborhoods, and protect water resources. He said they also provided an opportunity for Public Safety and Fire to have new facilities to serve the community. He thanked the City Manager and staff for working with the city to proceed with the fire station in the downtown area. He wished everyone a safe holiday. He congratulated Ms. Diane Mullin on her retirement from the city, noting she has been with the city almost 29 years. Councilmember Lieberman said he intended to pull Consent Agenda Item 12 to introduce the Chairman of the Neighborhood Commission, John Edmunson. He said the amount of work the committee does to obtain grant requests is remarkable. He reviewed some of the grants previously made to various neighborhoods throughout the city. He also congratulated Ms. Mullin on her retirement and wished everyone a Merry Christmas and Happy New Year. He urged everyone to be safe, noting there have been three fatal car accidents in Glendale within the past 48 hours. Vice Mayor Eggleston invited everyone to attend and enjoy Glendale Glitters. Councilmember Martinez expressed his best wishes to Ms. Mullin. He noted Mr. Middlemist's comments, stating in all fairness his house had to be configured in such a way that a variance was required. He said the variance was granted early this summer and he was not aware of any problems since that time. He assured Mr. Middlemist they will look into his case. He wished everyone a safe and joyous holiday season. Councilmember Frate congratulated Ms. Mullin, stating she has been the backbone of their office. He thanked staff for their assistance throughout the year. He noted Cactus High School students present in the audience appeared quite excited when the Council discussed the Arizona Interscholastic Association agreement. He urged everyone to be careful of fires and to watch out for pedestrians when driving around the malls. He wished everyone a happy holiday and urged them to watch children around water. 31 Mayor Scruggs said tremendous things are accomplished in the city every day. She said she and the other Council members get so used to progress that they take the distance the city has traveled for granted. She thanked city staff, the city's Management Team, the Council and the citizens for their efforts and support. She stated the AIA agreement would be of pinnacle importance to residents, stating children are our highest priority and youth sports can be enjoyed and celebrated by everyone. ADJOURNMENT They're being no further business; the meeting was adjourned at 8:30 p.m. -amela Hanna - City Clerk 32