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HomeMy WebLinkAboutMinutes - Minutes - Citizens Transportation Advisory Commission - Meeting Date: 10/7/2004 MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION CITY OF GLENDALE TRANSPORTATION MANAGEMENT CENTER THURSDAY, OCTOBER 7, 2004 7:00 PM The regular meeting of the Citizens Transportation Oversight Commission (CTOC) was called to order by the Chair, Victor Mendez. The following Commission members, staff representatives and guests were present: COMMISSION MEMBERS PRESENT: Victor Mendez, Chair Al Lenox, Vice Chair Sharon Brown Erman Fisher Neva Johnson Mary Ann Lavine Michael Nevarez Raju Shah Michael Testa COMMISSION MEMBERS ABSENT: Bonnie Barclay (Excused) William Wilkinson (Excused) OTHERS PRESENT: Horatio Skeete,Deputy City Manager Jim Book,Transportation Director Mike Munroe,Deputy Director, Transportation Terry Johnson,Transportation Program Administrator Sandra Adams, Traffic Education Program Manager Mark Ripley, Airport Manager Steve Hancock, Bicycle Coordinator Dave Hedlund, Senior Project Manager, URS Debra Duerr, Public Involvement Manager, URS 1. CALL TO ORDER Chair Mendez called the meeting to order at 7:00 PM. 1 CITIZENS TRANSPORTATION OVERSIGHT COMMISSION 10/7/04 MINUTES 2. APPROVAL OF THE MINUTES Chair Mendez called for approval of the minutes. ACTION BY CTOC: Approval of the minutes of the September 2, 2004 meeting of the Citizens Transportation Oversight Commission. (Motion: Commissioner Testa, Second: Commissioner Fisher; unanimously passed) 3. CALL TO THE AUDIENCE There were no comments from the floor. 4. APPROVAL OF THE AGENDA Chair Mendez called for approval of the agenda. ACTION BY CTOC: Approval of the October 7, 2004 Agenda of the Citizens Transportation Oversight Commission. (Motion: Commissioner Fisher, Second: Commissioner Nevarez; unanimously passed) 5. MANAGER'S REPORT Terry Johnson, Transportation Program Administrator, reported on CIP project submittals; Council communications for ITS signal cabinets, widening the Glendale/New River Bridge, two right-of-way acquisitions along Bethany Home Road; and funding highlights for the 25 Year Program. Commissioner Fisher asked for staff to prepare a comparison of what has been accomplished in the GO Program to date. Dr. Johnson stated that the Annual Report would address this question by identifying the projects that have been done so far. Commissioner Fisher again asked if staff could provide information on what was accomplished compared to what was proposed during the current calendar year. Chair Mendez encouraged everyone to vote on Proposition 400 in November. 6. BICYCLE ADVISORY COMMITTEE UPDATE Commissioner Wilkinson was not in attendance so there was no report given. 7. STANDING AGENDA ITEM FOR COMMISSIONER PUBLIC OUTREACH Terry Johnson, Transportation Program Administrator, provided the Commission with an outline for a standing agenda item on public outreach, including seven low-cost public outreach techniques, which involve Commissioner participation. Also, the current agenda item for updates from the Bicycle Advisory Committee would be included in this new agenda item. Commissioner Nevarez asked if this was the only public outreach technique? Dr. Johnson replied that Commissioners will take the lead for this agenda item but staff will 2 CITT7FNS TRANSPORTATION OVERSIGHT COMMISSION 10/7/04 MINUTES also participate in this effort. Commissioner Nevarez asked what the funding is for public outreach activities and suggested a broader approach for public outreach. ACTION BY CTOC: Recommended to establish a standing agenda item on public outreach by Commissioners and staff. (Motion: Commissioner Lavine, Second: Commissioner Lenox; unanimously passed) 8. TRAFFIC EDUCATION PROGRAM Sandra Adams, Traffic Education Manager, provided an overview of previous education programs and activities and their costs. Continuing projects and proposed activities for next year were also presented to the Commission. Commissioner Nevarez asked what a Bike Box contains? Sandra Adams replied that it contains educational and safety-related materials for school children. Commissioner Johnson suggested a safe pedestrian zone for children to walk to school. Commissioner Fisher suggested the use of public transit buses (where feasible) instead of school buses which would save money for schools. 9. DEMAND MANAGEMENT PROGRAM Steve Hancock, Bicycle Coordinator, stated that the telecommuting program with Valley Metro has not been successful and only one company has participated in the program. Steve explained that most companies contacted feel that the initial $10,000 to set up a program is not enough money to attract employees or establish the program. Commissioner Lenox asked if the City of Glendale uses this service? Steve Hancock replied that the city is not part of this specific program but the city has a variety of programs to reduce trips. Commissioner Fisher suggested that the city take a different approach to this program and try to increase participation or else do away with the program. Discussion encouraged a broader approach encompassing all types of travel reduction programs and not limiting the program to telecommuting. 10. AIRPORT PROJECTS /STATUS OF AIRPORT MATCHING FUNDS Mark Ripley, Airport Manager, presented photos of recent projects at the airport which received GO Program funding and provided a handout of federally funded projects over the next five years and the share of local match needed for each project. The share of local match for each federally funded project is only 2.5% of the total cost. Commissioner Shah asked if the purpose of the airport is serve commuters or passengers? Mark Ripley replied that the GO Program currently provides matching funds for only five 3 CITIZENS TRANSPORTATION OVERSIGHT COMMISSION 10/7/04 MINUTES years for airport projects, so the match could be extended. There were no objections to extending airport matching funds. 11. PROGRAM MANAGEMENT AND SUPPORT SERVICES Allan Grover, Transportation Coordinator, presented a summary of program management costs and tasks, including a comparison of support services in the 2005 budget with the 25 Year Program. 12. FUTURE AGENDA ITEMS The Commissioners had no suggestions for future agenda items. 13. NEXT MEETING TIME Meeting times are being targeted for 7:00 P.M. on the first Thursday of the month. The next meeting is scheduled for November 4, 2004 in Room B-3 of Glendale City Hall. 14. ADJOURNMENT Chair Mendez adjourned the meeting at 8:45 PM. Victor Mendez, Chair 1 4 AGENDA GLENDALE CITIZENS TRANSPORTATION OVERSIGHT COMMISSION 7:00 PM Thursday, October 7, 2004 City Hall, Room B-3 1. CALL TO ORDER 2. APPROVAL OF THE MINUTES Action: Review and approval of the September 2, 2004 meeting minutes. 3. CALL TO THE AUDIENCE An opportunity will be provided at this time for the public to address the Citizens Transportation Oversight Commission (CTOC). Citizens are requested not to exceed a three-minute time period for their comments. Action: For information. 4. APPROVAL OF THE AGENDA Approval of agenda topics to be heard and the order of agenda items. Action: For action to approve the agenda of October 7, 2004. 5. MANAGER'S REPORT (10 min.) The Transportation Program Administrator will review recent activities related to implementation of the GO Transportation Program. Action: For information and discussion. 1 6. BICYCLE ADVISORY COMMITTEE UPDATE (5 min.) Commissioner Wilkinson will provide a brief update on the activities of the Bicycle Advisory Committee and bicycle-related issues which may be of interest to the Commission. Action: For information and discussion. 7. STANDING AGENDA ITEM FOR COMMISSIONER PUBLIC OUTREACH (25 min.) Terry Johnson,Transportation Program Administrator, will present a potential new standing agenda item that will encourage sharing public input by Commissioners and staff. (See attachment) Action: For information and discussion and possible action to establish a standing agenda item on Commissioner public outreach. 8. TRAFFIC EDUCATION PROGRAM (20 min.) Sandra Adams, Traffic Education Program Manager, will report on the status of the Traffic Education Program and present information on previous and current budget and funding needs. Action: For information and discussion. 9. DEMAND MANAGEMENT PROGRAM (10 min.) Steve Hancock, Bicycle Coordinator, will report on the status of the Demand Management Program and present information on previous and current budget and funding needs. Action: For information and discussion. 10. AIRPORT PROJECTS/STATUS OF AIRPORT MATCHING FUNDS (10 min,) Mark Ripley, Airport Manager, will report on the status of airport matching funds and current budget and funding needs. Action: For information and discussion. 11. PROGRAM MANAGEMENT AND SUPPORT SERVICES (10 min.) 2 Allan Grover, Transportation Coordinator, will report on GO Program Management and present information on previous and current budget and funding needs. Action: For information and discussion. 12. FUTURE AGENDA ITEMS This opportunity is provided for Commissioners to suggest future agenda items or provide announcements of general information. 13. NEXT MEETING TIME Meeting times are being targeted for 7:00 P.M. on the first Thursday of the month. The next meeting is scheduled for November 4, 2004 in Room B-3 of City Hall. Action: For information. 14. ADJOURNMENT 3 10/19/2004 STANDING AGENDA ITEM TO REPORT ON COMMISSIONER PUBLIC OUTREACH At the September 2, 2004 CTOC meeting, a basic funded Public Outreach Plan was approved for the GO Program. Certain additional public outreach efforts were considered but would require additional funding. The use of the City's cable station, Channel 11, for expanded CTOC public outreach is scheduled for consideration by CTOC at the November 4 CTOC meeting. A new low-cost public outreach effort would be to better share current public outreach results by establishing this as a standing agenda item. Examples of public outreach that Commissioners could share with others include the following: • Bicycle Advisory Committee This is currently done as a separate agenda item. • Other City Committees Periodically, staff is on the agenda of other city commissions or committees to address specific issues. Commissioners could volunteer to attend (and possibly present) at other committees. If a Commissioner chooses to do this, results could be reported under this agenda item. • City Council District Meetings Periodically, Commissioners and staff attend City Council district meetings. Results from these meetings could be reported under this agenda item. • GO Program Meetings GO transportation projects that are under design and construction require public meetings. CTOC members have been notified of these meetings and staff/consultant have attended these meetings and reported back on principal feedback. • Other Transportation Meetings Periodically, CTOC members have been notified of non-GO transportation meetings such as the proposed project for 59th Avenue through Thunderbird Park and the Regional Transportation Plan. This agenda item would provide an opportunity for Commissioners to share the results of these meetings. • Civic Groups Commissioners are active in various civic groups. CTOC members could discuss transportation issues with other members of their group (formally or informally) and share results under this agenda item. 10/19/2004 • Friends and Neighbors Commissioners could discuss transportation issues with friends,family, neighbors, and colleagues. Results of these discussions could be shared under this agenda item. ACTION For information, discussion, and possible action to establish a standing agenda item on Commissioner public outreach.