HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/22/2004 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, JUNE 22, 2004, AT 7:00 P.M.
The meeting was called to order by Vice Mayor Thomas R. Eggleston, with the
following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet,
H. Philip Lieberman, and Manuel D. Martinez.
Mayor Scruggs was absent.
Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City
Manager; Jon Paladini, Interim City Attorney; and Rosemary Ramirez, Deputy City
Clerk.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the seven resolutions and five
ordinances to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.
APPROVAL OF THE MINUTES OF THE MAY 25, 2004, JUNE 1, 2004, AND JUNE 8,
2004 CITY COUNCIL MEETINGS
It was moved by Goulet, and seconded by Frate, to dispense with the
reading of the minutes of the May 25, 2004, June 1, 2004, and June 8, 2004 City
Council meetings, as each member of the Council had been provided copies in
advance, and approve them as written. The motion carried unanimously.
PROCLAMATIONS AND AWARDS
BOARDS AND COMMISSIONS
This is a request for the City Council to approve the recommended appointments
to the following commissions that have a vacancy or expired term and for the Mayor to
administer the oath of office to those appointees in attendance.
Effective Term
Date Expires
Arts Commission
Burr, Sandra Chair Appointment 06/22/2004 08/22/2005
Koory, Jessica Vice-Chair Appointment 06/22/2004 08/22/2005
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Wixon, Sharon Cactus Re-appointment 06/22/2004 08/22/2006
Effective Term
Date Expires
Edwards, Patricia Sahuaro Appointment 06/22/2004 08/22/2006
Bicycle Advisory Commission
Wood, Michael Chair Appointment 06/22/2004 07/16/2005
Board of Adjustment
Beck, Tommie L. Mayoral Re-appointment 06/22/2004 06/29/2006
Citizens Advisory Commission on Neighborhoods
Nave, Mike At-Large Appointment 06/22/2004 06/29/2006
Community Development Advisory Committee
Garland, Barbara Yucca Appointment 06/22/2004 06/30/2006
Koehler, Robert F. Sahuaro Re-appointment 06/22/2004 06/28/2006
Industrial Development Authority
Whitehurst, Darren L. At-Large Re-appointment 06/22/2004 08/22/2010
Risk Management/Worker's Compensation Trust Fund Board
Williams, Gerald A. At-Large Appointment 06/22/2004 07/23/2007
The recommendation was to make appointments to the commissions and
administer the oath of office.
It was moved by Martinez, and seconded by Lieberman, to appoint the
applicants listed above, for the terms listed above, to the Arts Commission, the
Bicycle Advisory Commission, the Board of Adjustment, the Citizens Advisory
Commission on Neighborhoods, the Community Development Advisory
Commission, the Industrial Development Authority, and the Risk
Management/Worker's Compensation Trust Fund Board. The motion carried
unanimously.
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Vice Mayor Eggleston called Mr. Michael Wood, Bicycle Advisory Commission;
Mr. Tommie L. Beck, Board of Adjustment and Mr. Mike Nave, Citizens Advisory
Commission on Neighborhoods, forward and issued the oath of office.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 9.
Councilmember Lieberman requested item no. 9 be heard separately.
1. LIQUOR LICENSE NO. 3-938 DESERT MIRAGE GOLF COURSE
This is a request by Anthony Rizzo for the City Council to approve a person
transfer of a Series 7 (on & off-sale retail, beer and wine) license for Desert Mirage Golf
Course, located at 8710 W. Maryland Avenue. The previous owner operated this
business as the Desert Mirage Golf Course and held a Series 7 license.
The approval of this license will not increase the total number of liquor licenses in
this area.
The establishment is over 300 feet from any school or church. The Planning
Department, the Police Department, and the Maricopa County Health Department have
reviewed the application and have determined that it meets all technical requirements.
No protests were received during the 20-day posting period.
The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control.
2. LIQUOR LICENSE NO. 3-939 SKIPPER'S LOUNGE
This is a request by Gloria Gordun-Verderosa for the City Council to approve a
person transfer of a Series 6 (on & off-sale retail, all liquor) license for Skipper's Lounge
located at 6124 N. 43rd Avenue. The previous owner operated this business as
Skipper's Lounge and held a Series 6 license.
The approval of this license will not increase the total number of liquor licenses in
this area.
The establishment is over 300 feet from any school or church. The Planning
Department, the Police Department, and the Maricopa County Health Department have
reviewed the application and have determined that it meets all technical requirements.
No protests were received during the 20-day posting period.
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The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control.
3. LIQUOR LICENSE NO. 3-940 MARYVALE MARKET & DELI
This is a request by Ashok Patel for the City Council to approve a new Series 10
(off-sale retail, beer and wine) license for Maryvale Market & Deli located at 5510 W.
Camelback Road. The previous owner operated this business as Country Market
Grocers and held a Series 10 license.
The approval of this license will not increase the total number of liquor licenses in
this area.
The establishment is over 300 feet from any school or church. The Planning
Department, the Police Department, and the Maricopa County Health Department have
reviewed the application and have determined that it meets all technical requirements.
No protests were received during the 20-day posting period.
The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control.
4. LIQUOR LICENSE NO. 3-944 SOMER MARKET
This is a request by Randy Battou for the City Council to approve a new Series
10 (off-sale retail, beer & wine) license for Somer Market located at 4935 W. Glendale
Avenue, Suite 9. The previous owner operated this business as Somer Liquor and held
a Series 9 license.
The approval of this license will not increase the total number of liquor licenses in
this area.
The establishment is over 300 feet from any school or church. The Planning
Department, the Police Department, and the Maricopa County Health Department have
reviewed the application and have determined that it meets all technical requirements.
No protests were received during the 20-day posting period.
The recommendation was to forward a recommendation for approval to the
Arizona Department of Liquor Licenses and Control.
5. CONTRACT AWARD: GLENDALE GLITTERS HOLIDAY LIGHTING
This is a request for the City Council to award a contract, in the amount of
$132,835, with an option to renew for four additional years, to The Christmas Light
Decorators, for the design, purchase of new and replacement lights, installation,
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maintenance, and removal and storage of holiday lighting for the annual Glendale
Glitters light display.
This action meets the Council goals of enhancing the quality of life for Glendale
residents, promoting economic development and projecting a positive image of
Glendale.
This is a continuing project with several areas in Historic Downtown Glendale to
be decorated, including Murphy Park, the Glendale Civic Center and trees, Glendale
Avenue street trees, the Bank of America building palm trees, the Bead Museum, Catlin
Court street trees and 57th Drive street trees.
Bids were received and opened for Solicitation Number 04-21 RFP at 2:00 p.m.
on May 25, 2004. The Christmas Light Decorators submitted the lowest bid in the
amount of $132,835.
Glendale Glitters has been a ten-year holiday tradition, with the lighting display
paid for with budgeted funds since 1994.
The Glendale Glitters Holiday Light Display annually attracts an estimated
250,000 visitors to Historic Downtown Glendale. It provides the base for the city's year-
round festival program. Glendale Glitters is recognized as Arizona's Best Hometown
Holiday Tradition and provides a great sense of pride for Glendale citizens.
Budget Impacts & Costs:
Grants Capital One-Time Budgete Unbudgete Total
Expense Cost
$132,835 $132,835
Account Name, Fund, Account and Line Item Number:
City-wide Special Events, 01-4244-7330, program code 82001
The recommendation was to award the Glendale Glitters Holiday Lighting
contract to The Christmas Light Decorators in the amount of $132,835.
6. AWARD OF PROPOSAL 03-33, LIBRARY AUTOMATION SYSTEM
This is a request for the City Council to approve the purchase of a new library
automation system.
Award of this contract meets the City Council goals of leveraging technology for
efficiency and convenience and enhancing the quality of life for Glendale residents.
The current integrated system utilizes old technology that prevents the library from
offering enhanced services to the citizen's of Glendale.
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The library's automation system is vital to the operation of all of the library's
services. The system integrates the catalog of holdings, purchase of materials, and
circulation of items. Glendale Public Library purchased the Dynix Classic library
automation system in 1993. Since that time, there have been many changes and
enhancements to such systems. The library's existing system is unable to take
advantage of newer technological capabilities designed to deliver more efficient
services to users. In May 2002, library staff conducted a market study to research
options for replacement of the current system with specifications that meet the
Information Technology Department standards.
In July 2003, Diane Mayo, a nationally recognized library automation consultant,
was hired to guide the library through the process of developing detailed system
requirements and evaluation criteria for a request for proposal that was issued in
October 2003. Five responses to the request for proposal were received and evaluated
by a team of library staff members. GIS Information Systems, Inc. and Dynix
Corporation were the vendors that met the written minimal functional specifications.
The evaluation criteria were functionality, cost, configuration, experience, and business
factors. In January 2004, these two vendors were invited to demonstrate software
capabilities to library staff. After completion of the demonstrations, Dynix's new Horizon
System was selected as the product that could best meet the current and new
requirements.
In 2002, library staff conducted a market study to assess the value of replacing
its older platform of hardware and software with a solution that can support enhanced
features now available in newer library automation systems. At this time, the Library
Advisory Board was given an overview of the planning process needed to replace the
outdated hardware and software utilized by the library's current Dynix Classic
automation system. The board was updated frequently during the selection process for
the new system.
Utilizing up-to-date software technologies and newer hardware will raise the level
of library services provided to library patrons and facilitate an increase in staff
productivity. Library patrons will have enhanced access to books, magazines, DVD's
and videos, as well as numerous electronic resources from their home or office.
The initial purchase of the system will cost $241,486, and it includes a one-year
warranty. Upon expiration of the warranty, the ongoing annual maintenance cost will be
$57,130. This maintenance cost will increase no more than three percent per year.
Funds for this Library Automation System are available in the Fiscal Year 2003-
04 Capital Improvement Program and Fiscal Year 2003-04 Technology Replacement.
To facilitate payment, funds in the amount of $193,316 need to be transferred from
Foothills Branch Library, Account No. 64-8555-8320 into Library Automation System,
Account No. 64-9655-8400.
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Grants Capital One-Time Budgete Unbudgete Total
Expense Cost
X $241 ,486
Account Name, Fund, Account and Line Item Number:
Library Automation System Account No. 64-9655-8400 $193,316
Technology Replacement Account No. 42-2335-8400 $48,170
The recommendation was to award the contract for the purchase of an
integrated library automation system for the Glendale Public Library with Dynix
Corporation in the amount of $241,486, with ongoing maintenance renewals beginning
upon expiration of the one-year free warranty in the amount of $57,130. This
maintenance agreement will extend for four years and will not increase more than three
percent annually.
7. GENERAL FUND CONTINGENCY TRANSFER REQUEST TO PURCHASE
FIRE PUMPER TRUCK FOR STATION 159
This is a request for the City Council to transfer $484,553 in Fiscal Year 04-05
contingency appropriation authority and funds to cover the purchase of a fire pumper
truck and associated hose and equipment for the new fire station to be constructed at
63rd Avenue and Bell Road.
The Council goal of ensuring public safety and awareness will be addressed
through the construction of a new fire station at 63rd Avenue and Bell Road and by
providing the new station with a fire pumper truck to meet community needs.
Council directed staff to proceed immediately with the construction of a new fire
station at 63rd Avenue and Bell Road at the March 23, 2004, budget workshop. The
Council stated that it would like the new fire station to open as soon as possible after
construction is completed. The fire pumper truck required for the new fire station
requires a 365-day lead-time for manufacture and delivery. Therefore, the City of
Glendale must order the fire pumper truck as soon as possible to ensure delivery of the
vehicle by the time the station is ready to open.
E-One will provide the fire pumper truck. The truck to be purchased is a mid-
engine 1500 GPM pumper truck capable of providing fire protection and EMS service to
the Bell Road corridor.
Council directed staff to proceed immediately with the construction of a new fire
station at 63rd Avenue and Bell Road at the March 23, 2004, budget workshop.
Council approved award of a contract, RFP 02-35, on November 12, 2002, to
Saulsbury Fire Rescue (currently E-One). The contract had a provision that the Offeror
also agrees that at any time within two years of City Council approval of the original
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contract, the City may purchase additional quantities at mutually agreed upon prices for
equipment conforming to proposal requirements. The pricing for the additional
equipment, as well as the truck, is consistent with the original purchase price, including
the industry standard price increases for the cost increase for steel.
The estimated cost of the fire pumper truck is $484,553, including tax. Since this
item was not included in the capital improvement project budget for the new fire station,
it is necessary to transfer General Fund contingency appropriation authority and funds.
Grants Capital One-Time Budgete Unbudgete Total
Expense Cost
$484,553 $484,553
Account Name, Fund, Account and Line Item Number:
01-8210-8400, Fire Pumper Truck for Station 159
The recommendation was to authorize the transfer of a total of $484,553 in
Fiscal Year 2004-05 contingency appropriation authority and funds from GF
Contingency account number 01-2450-7000 to Fire Pumper Truck for Station 159
account number 01-8210-8400.
8. SETTLEMENT AGREEMENT WITH DEBORAH CRUZE
This is a request for the City Council to authorize the City Manager to enter into a
settlement agreement with Deborah Cruze and to transfer $300,000 in Fiscal Year
2003-04 general fund contingency appropriation to the general fund non-departmental
insurance claim. The approval of the agreement would result in the complete dismissal
with prejudice of the lawsuit between Deborah Cruze and the City of Glendale.
Deborah Cruze, a former Assistant City Judge ("Cruze") sued the City of
Glendale under the Americans with Disability Act in June of 1999. Cruze alleged that
the City had failed to accommodate her disability and that she was, therefore, forced to
resign her judgeship. Initially, she claimed $5,000,000 in damages. The City denied all
of Cruze's allegations. After several years of intensive litigation, including an appeal to
the 9th Circuit Court of Appeals, this matter was tried in Federal District Court in August
of 2003. Cruze was ultimately awarded approximately $390,000 in damages, attorneys'
fees and court costs, inclusive of interest that continues to accrue. This jury verdict is
currently subject to appeal by both parties. Recognizing, however, that an appeal
would result in further protracted and expensive litigation, the City was able to negotiate
a settlement with Cruze that would terminate the litigation in its entirety in return for a
one-time payment of $300,000.
Although the City maintains that no violation of law occurred with respect to Ms.
Cruze and will admit no liability in the settlement agreement, in light of inherent difficulty
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of overturning a jury verdict on appeal and the certainty of incurring significant legal
fees, the City staff recommends that the Council approve this settlement.
The cost of the Cruze settlement is $300,000. This settlement cost cannot be
covered by the risk management fund because the action and lawsuit occurred prior to
the employment insurance coverage under our general liability insurance. Therefore, it
is necessary to transfer General Fund contingency appropriation authority and funds.
Grants Capital One-Time Budgete Unbudgete Total
Expense Cost
$300,000 X $300,000
Account Name, Fund, Account and Line Item Number:
General Fund non-departmental insurance claim, 01-2440-7312
The recommendation was to authorize the City Manager to enter into a
settlement agreement with Deborah Cruze and authorize the transfer of a total of
$300,000 in Fiscal Year 2004-05 contingency appropriation authority and funds from
account number 01-2450-7000, General Fund Contingency, to 01-2440-7312, General
Fund non-departmental insurance claim.
Vice Mayor Eggleston opened the public hearing on Consent Agenda Items
1 through 8.
Mr. Leonard Clark, a resident of the City of Glendale Barrel District, commended
the City for purchasing another fire pumper truck.
Vice Mayor Eggleston closed the public hearing.
It was moved by Clark and seconded by Martinez, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 8 and to forward
Liquor License Applications No. 3-938 for Desert Mirage Golf Course, No. 3-939
for Skipper's Lounge, No. 3-940 for Maryvale Market & Deli, and No. 3-944 for
Somer Market, to the State of Arizona Department of Liquor Licenses and Control,
with the recommendation for approval. The motion carried unanimously.
9. FINAL PLAT APPLICATION FP03-10: TARRINGTON PLACE — 6301 WEST
ALICE AVENUE
Mr. James May, Planning Manager, presented this item.
This is a request by HGJ Investments Limited Partnership for City Council
approval of the final plat for Tarrington Place.
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The proposed final plat is consistent with the General Plan and the existing R1-4
PRD (Single Residence, Planned Residential Development) zoning district. The
proposed subdivision creates additional residential housing opportunities for the city.
This development incorporates sound growth management techniques by utilizing the
surrounding infrastructure.
The site is located on the southwest corner of Alice and 63rd Avenues. The
31.48 acre parcel is being subdivided into 192 lots. Lot sizes vary from 3,440 square
feet to 7,454 square feet, with an average lot size of 3,662 square feet. The final plat
meets the requirements of the Subdivision and Minor Land Division Ordinance.
On November 25, 2003, the Council approved the R1-4 PRD zoning for this site.
This project provides housing variety, opportunity and a range in housing unit
diversity in the city.
The recommendation was to approve Final Plat Application FP03-10.
Councilmember Lieberman asked if two homes share a single driveway. He
expressed concern about the number of homes located in the area and asked if the
School District has given their approval. Mr. May responded yes. He said the lots
range in size from 3,500 square feet to 6,000 square feet. He said some of the lots
share driveways, while others have garages in the rear. He was unable to estimate the
average home size.
Mr. May confirmed for Councilmember Martinez that the development is an infill
project. Councilmember Martinez asked what would be the average price of the
homes. Mr. May referred his question to the applicant.
Councilmember Clark asked what is the density of the project. Mr. Froke,
Planning Director, stated approximately six dwelling units per acre. Councilmember
Clark asked which design guidelines were and were not met. Mr. Froke answered,
explaining Mr. May was not with the city when the preliminary plat was approved by
Council. He assured Councilmember Clark that the preliminary plat went through a
thorough review. Councilmember Clark pointed out the property has a General Plan
designation of 5-8 and is zoned R-4. She asked if the R-4 zoning would imply a
maximum density of 4 dwelling units per acre. Mr. Froke explained the 4 in R-4 relates
to the minimum lot size, not the density. Councilmember Clark pointed out only one lot
is above 7,000 square feet, only one lot is above 6,000 square feet, only one lot is over
5,000 square feet and four lots are over 4,000 square feet. She said the statement that
lot sizes range between 3,440 and 7,454 square feet, although accurate, is
disingenuous. Mr. Froke noted Council's previous action down-zoned the property from
R-2 to R1-4
Vice Mayor Eggleston asked what is the minimum lot size. Mr. Froke answered
4,000 square feet.
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Councilmember Lieberman pointed out the average lot size is 3,662 square feet
given a medium-high density of five to eight dwelling units per acre. He asked if the
developer was given a break on the impact fee. Mr. Froke responded no, explaining
the property is not located within a waiver area. He pointed out significant offsite
improvements will enhance both pedestrian safety and vehicular movements in the
area. He confirmed for Councilmember Lieberman that the 15.1 percent open space
complies with the requirements for this type of development.
Councilmember Goulet commented on the success of other similarly sized
developments. He asked about the five acre park. Mr. Froke said, in conjunction with
the project, the city will construct a five acre park at 63rd Avenue and Butler
Councilmember Goulet pointed out landscaping improvements will be made on all four
sides of the property.
Councilmember Frate asked how many units could have been developed under
the previous R-2 zoning. Mr. Froke stated the previous R-2 zoning would have allowed
8 to 12 units per acre which is approximately two to three times the density of the
proposed project.
Councilmember Lieberman asked if the five acre park would be developed by the
developer or the city. Mr. Smith explained the Parks Department is working with KB
Homes to acquire the property. He said appraisals have been done and funding for
both acquisition and development of the site is available in the current CIP. He stated
they would work out a development agreement with KB Homes wherein they will
purchase a portion of the land for retention.
Councilmember Clark asked if five acres is sufficient. Mr. Paladini advised the
park site issue should be agendized separately before further discussion of the details
of that site takes place.
Vice Mayor Eggleston opened the public hearing on Agenda Item No. 9.
Mr. Ron Prothero, a resident of the City of Glendale Ocotillo District, stated he
opposes the project because of the number of units and the size of the lots. He said
the project only offers the minimum necessary and does not represent a good housing
project.
Ms. Marla Caulk, Vice President of Development, Glencroft, voiced their support
of the project. She noted several of their residents attended the neighborhood
meetings and public hearings.
As there were no additional comments, Vice Mayor Eggleston closed the
public hearing.
Councilmember Martinez asked the applicant about the price range of the
homes. Mr. Frank Puma, Applicant's representative, said the base price would range
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from the low-160's to the mid-180's. Councilmember Martinez asked if another project
was previously proposed for the site. Mr. Froke responded no. He confirmed for
Councilmember Martinez that the property meets all residential guidelines, qualifies as
an infill project, and represents a down zoning from what the previous zoning would
have allowed.
It was moved by Martinez, and seconded by Frate, to approve Final Plat
Application FP03-10. The motion carried by a vote of 5 to 1, with the following
Councilmembers voting "aye": Clark, Eggleston, Frate, Goulet and Martinez.
Councilmembers voting "nay": Lieberman.
CONSENT RESOLUTIONS
Ms. Rosemary Ramirez, Deputy City Clerk, read consent resolutions items 10
through 13 by number and title.
Councilmember Lieberman asked that Item 13 be pulled from the Consent
Agenda.
10. RESIDENTIAL DESIGN AND DEVELOPMENT MANUAL
This is a request for the City Council to adopt a resolution approving the
Residential Design and Development Manual.
The Residential Design and Development Manual will provide a document for the
Council, the Planning Commission, homebuilders, staff, and the development
community to use during the rezoning, platting, and design review process. The
document will guide quality development and ensure diverse neighborhoods are
established throughout the city.
The document updates and combines the existing 1999 Single-Family
Residential Design and Development Guidelines and the 1996 Multiple-Residence
Housing Design Guidelines. Modifications from the existing documents include:
Definitions, Small Lot Development, House Product Design, Architectural Design
Review, and Amenities/Open Space.
The Residential Design and Development Manual is comprised of eight sections:
• Part 1:Small Lot Development Lot sizes less than 7,000 S.F.
• Part 2:Medium Lot Development Lot sizes between 7,000 to 12,000 S.F.
• Part 3:Large Lot Development Lot sizes over 12,000 S.F.
• Part 4:Amenities
• Part 5:House Product Design
• Part 6:Architectural Design Review
• Part 7:Multi-Family Development
• Part 8:Appendix
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The manual encourages a greater variety of lot sizes to include small lots,
detached sidewalks, shorter block lengths, open space, varied setbacks, improved
recreational amenities, and more variety in architectural style and building materials for
house products.
The manual clarifies the minimum expectations for all new subdivisions
regardless of standard subdivisions, Planned Residential Developments, or Planned
Area Development. The manual would allow for smaller infill developments in the
downtown area and allow larger lots greater than 12,000 square feet to be eligible for
alternate development standards.
The Council received a preliminary draft of the manual in June of 2003.
Staff discussed the draft manual at six Planning Commission workshops on May
8, June 12, July 10, August 14, September 11 , and September 24, 2003. There were
two formal Planning Commission meetings held on August 21 and November 6, 2003.
At its November 6, 2003 public hearing, the Planning Commission recommended
approval of the draft manual to the Council.
The Planning Commission's recommended draft was presented and discussed
at City Council workshops held on November 18, 2003, February 17, and April 6, 2004.
The Single—Family, Open Space and Amenities, House Products, and
Architectural Design Review components of the document were presented and
discussed at the February 17, 2004 City Council Workshop. The Multi-Family
component was presented and discussed at the April 6, 2004 Council workshop.
Staff has incorporated the Planning Commission's recommendation and Council
comments into a final draft dated June 22, 2004.
With the continued growth of the city and eventual buildout, there is a need to
ensure greater quality in residential development citywide, and allow for creative design
and diversity in the city's housing stock. The Residential Design and Development
Manual will provide guidance for diverse residential development.
Since last year, the Planning Department has been advising developers and
homebuilders of the proposed manual during pre-application and post-application
review meetings.
The Planning Department held three meetings with the Home Builders
Association of Central Arizona to discuss the updated draft and provided their
representative with a copy of the draft document. Recommended changes from the
Homebuilders Association have been included in the manual.
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The Planning Department has also met with the Arizona Multi-Housing
Association to discuss the multi-family section of the manual. The Arizona Multi-
Housing Association comments were incorporated into the manual.
Other interested parties notified of the proposed draft and the changes made to
the 1999 Single Family Residential Design Guidelines and the 1996 Multiple Residence
Housing Design Guidelines include: Fulton Homes; Earl, Curley and Lagarde; Beus
Gilbert PLLC, and Gilstrap and Associates.
The draft manual has been placed on the city's website and is available at the
Development Services Center.
The manual will be used as part of the standard city review process. With the
exception of reproduction of the final document, no additional resources will be required
once they are adopted.
The recommendation was to waive reading beyond the title and adopt a
resolution approving the Residential Design and Development Manual.
Councilmember Martinez commented on the work that went into the Residential
Design and Development Expectations.
Resolution No. 3767 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING THE RESIDENTIAL DESIGN AND DEVELOPMENT
EXPECTATIONS.
11. GOVERNOR'S OFFICE OF HIGHWAY SAFETY DUI AND ENFORCEMENT
OVERTIME CONTRACT
This is a request for City Council authorization to accept a DUI Overtime Grant in
the amount of $40,000 from the State of Arizona Governor's Office of Highway Safety.
These funds support overtime services needed to take enforcement action on
speeding and/or aggressive drivers, alcohol and/or drug impaired drivers, and to
enforce other highway/roadway related laws in order to reduce accident related injuries
and fatalities in the City of Glendale.
This will be the fifth consecutive year of this partnership.
This grant will assist the Glendale Police Department in enforcing
highway/roadway safety related laws to reduce accident related injuries and fatalities in
the City of Glendale.
There will be no cost to the city for this grant. The department is expecting
reimbursement of overtime costs up to $40,000.
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The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the acceptance of a grant from the State of Arizona Governor's
Office of Highway Safety.
Resolution No. 3768 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE OF GRANT FUNDS FROM
THE ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY TO SUPPORT
OVERTIME ENFORCEMENT ACTIVITIES BY THE GLENDALE POLICE
DEPARTMENT FOR DUI AND SPEED ENFORCEMENT.
12. INTERGOVERNMENTAL AGREEMENT FOR A GLENDALE HIGH SCHOOL
HEALTH CARE CLINIC
This is a request for City Council authorization to enter into an Intergovernmental
Agreement with the Glendale Union High School District (GUHSD) to establish a
school-based primary health care clinic at Glendale High School. The clinic will provide
quality and accessible primary health care services to medically underserved students
at Glendale High School for Fiscal Year (FY) 2004-05. Community Development Block
Grant (CDBG) funds will be utilized for this activity.
The Council identified youth programs as one goal to be addressed through
CDBG funding. One area identified as a priority is programs that benefit youth.
The GUHSD currently operates two primary health care clinics at two other high
schools, Independence and Sunnyslope. At Glendale High School, 67% of students
are eligible for a free, or reduced-fee lunch, a primary indicator of financial
disadvantages which therefore, may contribute to increased health risk. Providing
primary health care services at a school site helps to overcome barriers to health care
experienced by many of the families who are low or moderate-income.
The Community Development Advisory Committee (CDAC) presented its funding
recommendations to the Council at the March 2, 2004 Workshop. After the 30-day
public comment period and public hearing, the Council formally adopted the CDAC's
funding recommendations for Fiscal Year 2004-05 at the April 13, 2004 council
meeting.
This program is expected to provide primary health care to approximately 260
underserved youth.
The Council approved funding for this project during the adoption of the Fiscal
Year 2004-05 CDBG Annual Action Plan. These funds will be utilized to provide
assessment and management of acute minor illness or injury, prescriptions,
medications, physical exams, sports physicals, well-child screening, examinations, and
immunizations, etc.
15
Grants Capital One-Time Budgete Unbudgeted Total
Expense _ Cost d
$8,080 $8,080
Account Name, Fund, Account and Line Item Number:
Community Development Block Grant Fund 11-7373-7330
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the entering into of an Intergovernmental Agreement with
Glendale Union High School District for the Glendale High School Health Care Clinic.
Resolution No. 3769 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE GLENDALE UNION HIGH
SCHOOL DISTRICT FOR THE GLENDALE HIGH SCHOOL HEALTH CARE CLINIC.
Vice Mayor Eggleston opened the public hearing on Consent Resolution
Items 10 through 12. As there were no comments, Vice Mayor Eggleston closed
the public hearing.
It was moved by Clark and seconded by Frate, to approve the
recommended actions on Consent Agenda Item Nos. 10 through 12, including the
approval and adoption of Resolution No. 3767 New Series, Resolution No. 3768
New Series, Resolution No. 3769 New Series. The motion carried unanimously.
13. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR
INTERSECTION IMPROVEMENTS ALONG 43rd AVENUE AND ALONG
CAMELBACK ROAD
Mr. Terry Johnson, Transportation Planning Program Administrator, presented
this item. This is a request for City Council to authorize the entering into of an
Intergovernmental Agreement (IGA) with the City of Phoenix for intersection
improvements along 43rd Avenue and along Camelback Road.
One of the Council's goals is to improve and provide transportation options in the
city. When voters passed a half-cent increase in the sales tax in 2001 to support
transportation projects, staff began to implement the Glendale Onboard (GO!)
Transportation Program. Improvements are being made to streets, transit,
intersections, bicycle and pedestrian paths.
In November of 2001, Glendale voters approved funding for intersection
capacity/safety improvements along 43rd Avenue and along Camelback Road. In
August 2003, the City of Glendale sent a letter of understanding to the City of Phoenix
regarding both cities' responsibilities and financial contributions. As a result of
16
cooperation and coordination, the Phoenix Street Transportation Department agreed to
participate in the construction of two merge lanes on 43rd Avenue at an estimated total
cost of $241,000. The Phoenix Public Transit Department also agreed to participate in
the construction of seven bus bays at an estimated total cost of $527,000. The total
contribution from the City of Phoenix will be $768,000. Glendale will pay the full cost to
design these joint projects.
On June 24, 2003, Council approved a design contract with Stanley Consultants,
Inc. for the 75th Avenue and Camelback intersection. On October 14, 2003, Council
approved a design contract with Kirkham Michael Consulting Engineers for the 67th
Avenue and Camelback Road intersection. On October 28, 2003, Council approved a
design contract with RBF Consulting for intersection improvements on 43rd Avenue
between Bethany Home Road and Peoria Avenue, and on May 25, 2004, Council
approved a design contract with AMEC Infrastructure for intersection improvements on
51st Avenue from Camelback Road to Peoria Avenue.
Acceptance of this IGA will allow the City of Phoenix to contribute to the GO
Program projects on the jurisdictional border of Glendale. 43rd Avenue and Camelback
Road are major arterial streets that border between the City of Glendale and the City of
Phoenix, and each street carries in excess of 30,000 vehicles per day. The streets
have existing curb, gutter, and sidewalk, but the intersections are at, or over capacity.
To improve safety and capacity, bus bays, turn lanes, and medians will be constructed
to improve traffic flows on these streets.
Previous Council actions approved $148,000 for the design of these joint
projects. Upon completion of all the improvements at all project locations, the total
contribution by the City of Phoenix will be $768,000 including a sum of $241 ,000 from
the Phoenix Street Transportation Department and a sum of $527,000 from the
Phoenix Public Transit Department.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the entering into of an Intergovernmental Agreement with the City
of Phoenix for improvements to intersections along 43rd Avenue and along Camelback
Road.
Councilmember Lieberman asked if $148,000 represents the full cost to
Glendale. Mr. Johnson explained Phoenix is responsible for construction, while
Glendale is responsible for landscape and design. He said Glendale would ultimately
pay $3.9 million for the improvements along 43rd Avenue and Camelback.
Councilmember Lieberman asked if the $3.39 million has been approved in the CIP.
Mr. Johnson clarified the CIP will be approved under Item 24.
Vice Mayor Eggleston opened the public hearing on Agenda Item No. 13.
As there were no comments, Vice Mayor Eggleston closed the public hearing.
17
Resolution No. 3770 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR
IMPROVEMENTS TO INTERSECTIONS ALONG 43RD AVENUE AND ALONG
CAMELBACK ROAD.
It was moved by Clark and seconded by Lieberman, to adopt Resolution
3770. The motion carried unanimously.
LAND DEVELOPMENT ACTIONS
14. REZONING APPLICATION ZON04-03: HONEYWELL — 5353 WEST BELL
ROAD
Mr. Jon Froke, Planning Director, presented this item.
This is a request for City Council approval of rezoning application ZON04-03,
Honeywell, located at 5353 West Bell Road. The request is to rezone the property from
M-1 (Light Industrial) to B-P (Business Park).
The proposed rezoning is consistent with the General Plan and the new zoning
designation will bring the entire property into conformance with the General Plan.
The majority of the property is currently developed with buildings and parking for
Honeywell. There are approximately four acres in the northeast corner of the subject
property that are vacant. No changes are proposed to the Honeywell building or its
use.
The request is to change the zoning designation for the property from M-1 (Light
Industrial) to B-P (Business Park) to bring the zoning into conformance with the General
Plan designation. The proposed zoning designation will accommodate the existing
Honeywell use. The rezoning will allow the property to be developed with any of the
uses permitted in the B-P (Business Park) zoning district should a change occur in the
future. It is possible that the vacant four acres in the northeast corner of the site may
be developed with a use allowed in the B-P zoning district.
The subject parcel is bordered by the new Desert Glen Shopping Center that is
anchored by Kohl's department store to the north of Bell Road, the 51 Bells Business
Park on the east, single family residences and Canyon Elementary School to the south,
and the Talavi Business Park to the west.
On May 20, 2004, the Planning Commission recommended approval of the
rezoning application.
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The rezoning will bring the property into conformance with the General Plan and
it will be consistent with the surrounding properties in the area.
On April 9, 2004, seventy notification letters were sent out. There were two
telephone calls received in response to the request. The differences between the two
zoning designations were explained to both of the callers. There was one letter
received in response to the Planning Commission public hearing notice. The letter was
from a resident in the adjoining neighborhood and was in opposition to the proposed
rezoning.
The recommendation was to approve Rezoning Application ZON04-03.
Councilmember Lieberman asked who initiated the rezoning application. Mr.
Froke answered staff at the request of City Council.
Councilmember Frate stated the rezoning is a simple housekeeping item. Mr.
Froke agreed, stating it will take away zoning that does not belong and help Honeywell
sell the property.
Vice Mayor Eggleston opened the public hearing on Agenda Item No. 14.
As there were no comments, Vice Mayor Eggleston closed the public hearing.
It was moved by Lieberman, and seconded by Frate, to approve Rezoning
Application ZON04-03. The motion carried unanimously.
15. REZONING APPLICATION ZON04-08: LOS VECINOS — 6701 NORTH 60TH
AVENUE
Mr. Jon Froke, Planning Director, presented this item.
This is a request for City Council approval of Rezoning Application ZON04-08,
Los Vecinos, located at 6701 North 60th Avenue. The request is to rezone the property
from R-3 (Multiple Residence) to R1-6 (Single Residence).
The proposed rezoning is consistent with the General Plan. The new zoning
designation will bring the entire property into conformance with the General Plan. Both
the General Plan and the City Center Master Plan encourage in-fill development.
The property consists of three lots, each approximately 6,000 square feet in size.
One lot is developed with a single family detached residence. The remaining two lots
are vacant.
The request is to change the zoning designation from R-3 (Multiple Residence)
to R1-6 (Single Residence) in order to bring the zoning into conformance with the
General Plan designation. The rezoning to R1-6 will reduce density and facilitate
construction of single-family residences on both of the remaining undeveloped parcels.
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The subject parcels are in a developed area with a mix of single and multiple
residences.
On May 20, 2004, the Planning Commission unanimously recommended
approval of the rezoning application.
The rezoning will bring the property into conformance with the General Plan and
facilitate in-fill development with the construction of single-family residences in this
neighborhood.
On April 9, 2004, seventy-seven notification letters were sent to adjacent
property owners and interested parties. There were no phone calls or letters received.
The recommendation was to approve Rezoning Application ZON04-08.
Vice Mayor Eggleston opened the public hearing on Agenda Item No. 15.
As there were no comments, Vice Mayor Eggleston closed the public hearing.
It was moved by Goulet, and seconded by Clark, to approve Rezoning
Application ZON04-08. The motion carried unanimously.
BIDS AND CONTRACTS
16. AWARD OF CONSTRUCTION CONTRACT — CATLIN COURT PHASE VI
IMPROVEMENTS
Mr. Larry Broyles, City Engineer, presented this item.
This is a request for City Council to award a contract to JMH Co., for the
construction of streetscape improvements to the historic Catlin Court area bounded by
Palmaire and Myrtle avenues, between 57th and 59th avenues.
The improvements provided by this project further Council's goals for the
enhancement of the Catlin Court historic area.
This is a continuing project, started in 1991, for the streetscape improvements in
the Catlin Court area. The first phase of the project was completed in 1992, with the
fifth phase completed in early 2002. The current phase of the project will construct the
improvements on the east side of 57th Avenue, between Palmaire and Myrtle avenues.
The improvements include brick paver sidewalk headers, landscaping, irrigation
systems, electrical receptacles and pedestrian streetlights.
On May 13, 2004 three bids were received and opened. To ensure the
construction costs would not exceed the budget the bid documents included two
alternates. Alternate one is for improvements on the south side of Myrtle Avenue, from
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57th Avenue east to the alley entrance. Alternate two is for landscape improvements on
the south side of Myrtle Avenue, between 58th Drive and 59th Avenue. JMH Co., a
qualified licensed contractor, submitted the lowest bid, including alternates one and two,
in the amount of $214,748.90.
Construction of this project is another step in completing the right-of-way
improvements as indicated in the 1991 Catlin Court District Plan.
The elements of this project are consistent with the 1991 Catlin Court District
Plan. Development of the district included public input from the property owners and
merchants in the Catlin Court area.
Funds for the construction of this project are available in Catlin Court, Account
No. 31-9558-8300.
Grants Capital One-Time Budgete Unbudgete Total
Expense Cost
X X $214,748.90
Account Name, Fund, Account and Line item Number:
Catlin Court, Account No. 31-9558-8300
The recommendation was to approve the award of the construction contract with
JMH Co., for the base bid $190,096.10, alternate one $11,732.40, and alternate two
$12,920.40, for a total award amount of $214,748.90.
Councilmember Lieberman stated he fully supports award of the construction
contract. He suggested the project be completed before Thanksgiving so as not to
interfere with winter visitors to Catlin Court.
It was moved by Lieberman, and seconded by Clark, to approve the award
of the construction contract with JMH Co., for the base bid $190,096.10, alternate
one $11,732.40, and alternate two $12,920.40, for a total award amount of
$214,748.90. The motion carried unanimously.
17. AWARD OF CONSTRUCTION CONTRACT - PYRAMID PEAK WATER
TREATMENT PLANT ENHANCEMENTS PHASE ONE
Mr. Larry Broyles, City Engineer, presented this item.
This is a request for City Council approval of a Construction Manager at Risk
(CMAR) construction contract with Hunter Contracting Company for construction of the
first of two phases of the Pyramid Peak Water Treatment Plant (WTP) 10 Million Gallon
Reservoir and Solids Handling Project. The main facilities included in this phase are
two new solids handling lagoons.
21
The Pyramid Peak WTP existing solids handling facilities are operating at the
limit of their capability, and additional facilities will be needed to provide adequate solids
handling during the winter of 2004-2005. Because of this, the overall project has been
divided into two phases with phase one consisting of the additional solids handling
lagoons, and phase two consisting of the new 10 million gallon reservoir, as well as the
other work needed at the Pyramid Peak WTP. Phase one design has now been
completed and Hunter Contracting has established a guaranteed maximum price
(GMP) for construction of phase one. Hunter's GMP was reviewed by the project
engineering design consultant, Black & Veatch, with staff input from the cities of
Glendale and Peoria, and was found to be acceptable. Staff will return to Council
during the fall of 2004 for approval of phase two of the construction.
On May 27, 2003, Council approved a professional services agreement with
Black & Veatch for completion of the engineering design and construction services for a
new 10 million gallon reservoir, additional solids handling facilities, new piping and
modifications to existing piping, and other improvements at the Pyramid Peak WTP.
On February 24, 2004, Council awarded Hunter Contracting Company a Construction
Manager at Risk contract for the design support services for the Pyramid Peak WTP.
The Pyramid Peak WTP is physically located within the City of Phoenix. A public
open house was held on June 10, 2004, to inform neighbors of the plant about the
project, including both phase one and phase two work. Information provided included
an explanation of the work to be performed and the approximate schedules of
construction on both phase one and phase two.
No additional staff will be needed to operate the two new solids handling lagoons
to be installed during phase one work. The estimated annual cost of cleaning each
lagoon will be approximately $7,500 per lagoon, for a total of $15,000 per year for the
two new lagoons. The City of Peoria owns 23% of the plant's capacity, and will be
paying for 23% of the improvements to be installed in both phase one and phase two of
this project, as well as the operating costs. Funds in the amount of $1,470,998.21 for
this project are available in Pyramid Peak WTP-Solids Exp., Account No. 83-8029-
8300.
Grants Capital One-Time Budgeted Unbudgeted Total
Expense Cost
X X $1,470,998.2
1
Account Name, Fund, Account and Line Item Number:
Pyramid Peak WTP-Solids Exp., Account No. 83-8029-8300
The recommendation was to approve the construction manager at risk
construction contract with Hunter Contracting Company in the amount not to exceed
$1,470,998.21.
22
It was moved by Martinez, and seconded by Frate, to approve the
construction manager at risk construction contract with Hunter Contracting
Company in the amount not to exceed $1,470,998.21. The motion carried
unanimously.
18. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR THE
GLENDALE ONBOARD TRANSPORTATION PROGRAM
Mr. Ed Beasley, City Manager, presented this item.
This is a request for the City Council to approve an extension of a professional
services agreement with URS Corporation, in an amount not to exceed $4,434,000 for
general engineering services to complete capital projects in the Glendale Onboard
(GO!) Transportation Program. The emphasis of this contract is completing preliminary
engineering, and right-of-way acquisition.
One of the Council's goals is to improve and provide transportation options in the
city. When voters passed a half-cent sales tax increase in November 2001 to support
transportation projects, staff began to implement the GO Program. As a result of the
completed preliminary engineering in the first two years, improvements are being made
to streets, transit, intersections, and bicycle and pedestrian paths.
On January 23, 2002, the City of Glendale requested proposals for general
engineering services to implement the capital projects approved by voters of Glendale
on November 6, 2001. URS Corporation was selected from a competitive Request for
Proposal process as the preferred firm. In the first two years, URS Corporation has
completed design concepts for most of the projects approved by Glendale voters. The
proposed contract extension will, (1) advance the Northern Parkway design concept to
hasten early construction and ensure the availability of federal funds, (2) complete
major initial right-of-way acquisition along Grand Avenue to support access control,
beautification and economic development, (3) purchase right-of-way needed for all GO
Program projects, (4) complete outstanding design concept reports, and (5) provide
program support including public involvement, quality control, and financial analyses.
The notice to proceed on Northern parkway will be withheld until after the regional
transportation election in November 2004.
On June 11, 2002, the Council awarded a contract to URS Corporation to
proceed with General Engineering Services for the GO Program with the option to
extend the contract for two additional two-year terms for a total of six years. On
November 6, 2003, the Citizens Transportation Oversight Commission approved the
second update of a financially balanced 25-year program, and Council approved this
program on November 25, 2003. This 25-year program is the basis of the city's annual
budget, and the Capital Improvement Program for transportation sales tax funded
projects.
23
In November of 2001, Glendale residents approved the GO Program. This
program will accomplish improved traffic flow, relieve traffic congestion, increase
transportation options, improve air quality, promote economic vitality, and provide
regional transportation connections.
The GO Program includes multiple opportunities for public input. This year an
annual report was mailed to all Glendale households, and a follow-up public meeting
was held on April 28, 2004. The design and construction of each project also provides
opportunities for public involvement
City of Glendale funds for the General Engineering Consultant are programmed
as part of the GO Program. Funds for the professional services agreement are
available in Fiscal Years 2004-2005 and 2005-2006 Capital Improvement Program:
General Engineering Consultant, Account No. 25-9462-8330 in the amount of
$3,151,800, Northern Avenue Parkway Preliminary Engineering, Account No. 25-9473-
8330 in the amount of $1,055,750, Grand Avenue: 43rd-71st Access
Control/Beautification, Account No. 25-9447-8330 in the amount of $226,450.
Grants Capital One-Time Budgeted Unbudgeted Total
Expense Cost
X $4,434,000 $4,434,000
Account Name, Fund, Account and Line Item Number:
General Engineering Contract, Account No. 25-9462-8330: $1,545,000 FY04-05
$1,606,800 FY05-06
Northern Avenue Parkway Preliminary Engineering, Account No. 25-9473-8330:
$530,450 FY 04-05
$525,300 FY 05-06
Grand Avenue: 43rd-71st Access Control/Beautification, Account No. 25-9447-8330:
$226,450 FY 04-05
The recommendation was to approve an extension of the professional services
agreement with URS Corporation, in an amount not to exceed $4,434,000 for general
engineering services.
Councilmember Clark stated she supports the project, but is concerned about
the cost estimate. She referred to the Cost Proposal Summary, asking why the
overhead costs are 150 percent that of their direct labor cost. Mr. Book stated 150
percent is a standard percentage markup for professional services. Councilmember
Clark expressed her opinion the amount is egregious considering every conceivable
cost is already itemized separately. Mr. Book explained direct labor costs are the
amounts paid to the employees, whereas the overhead rate covers the cost of health
insurance, vacations, utilities, office rental, marketing services, secretarial services and
so forth. He noted the rate is used extensively by ADOT and other major employers
and assured Councilmember Clark the rate is considered reasonable. Councilmember
24
Clark asked if the majority of the money is going to Northern Parkway. Mr. Book stated
Northern Parkway accounts for $1.9 million of the $4.34 million. Councilmember Clark
reiterated that she supports the project, stating, however, she has a hard time accepting
$4 million for a two year contract with 150 percent overhead. Mr. Book reiterated 150
percent is the industry standard. Mr. Book explained the 150 percent is taken from their
hourly rate, pointing out the rate is actually considerably lower than other professions.
In response to Councilmember Lieberman's question, Mr. Johnson clarified the
Council is voting on the revised scope of work. He explained the contract in the
appendix was included for comparison and represents the contract from two years ago.
He stated without the extension the general engineering services would stop at the end
of June. Councilmember Lieberman asked if the city paid URS the $3,455,000 in last
year's contract. Mr. Johnson said they did not use approximately $200,000 in as-
needed supplementals. Councilmember Lieberman pointed out, including the previous
contract; the city will have paid approximately $8 million to URS for this project.
It was moved by Lieberman, and seconded by Martinez, to approve an
extension of the professional services agreement with URS Corporation, in an
amount not to exceed $4,434,000 for general engineering services. The motion
carried by a vote of 5 to 1, with the following Councilmembers voting "aye":
Eggleston, Frate, Goulet, Lieberman and Martinez. Councilmembers voting
"nay": Clark.
PUBLIC HEARING — ORDINANCE
19. ZONING ORDINANCE TEXT AMENDMENT ZIA-04-01; GROUP HOMES
Mr. Jon Paladini, Interim City Attorney, presented this item.
This is a request for the City Council to amend the Zoning Ordinance to include
revised definitions of various group categories, which will allow the ongoing regulation
of group homes.
The City Council previously established the existing group home requirements in
1993. This amendment is a request to update the group home categories to better
reflect group home operations citizens are interested in group homes and their
integration into neighborhoods.
The text amendment is a request by the Planning Commission. The continued
growth of group homes requires current definitions to administer the group home
regulations in a consistent manner. The protection of neighborhoods requires the
separation between group homes established in the past ordinance be maintained.
A Citizen Participation process for the text amendment was completed. Letters
were sent to the citywide interested parties list and Valley Partnership. No specific
comments or responses to the text amendment were received. The Planning
25
Commission reviewed the text amendment at two workshops on March 11, 2004 and
April 8, 2004. The Planning Commission conducted a public hearing on the text
amendment at their May 6, 2004 meeting and unanimously recommended approval.
The recommendation was to conduct a public hearing and adopt the ordinance
approving text amendment ZTA-04-01.
Vice Mayor Eggleston opened the public hearing on Agenda Item No. 19.
Mr. Randy O'Donnell, a resident of the City of Glendale, asked what the city
requires in terms of the minimum square footage per resident.
Mr. Paladini explained the city has zoning authority and regulates such things as
fire codes and building codes. He said square footage and number of residents per
room are regulated by the Department of Health Services or Department of Economic
Security. He suggested Mr. O'Donnell visit the DHS or DES websites to learn about
specific requirements.
Mr. O'Donnell asked if group homes are held to the same use permit
requirements as other home-based businesses. Mr. Paladini explained group homes
are uses subject to condition, stating they do not require a Conditional Use Permit
because group homes have to be reasonably accommodated and treated as a
functional family unit under the Federal Fair Housing Act and state laws. Mr. O'Donnell
asked how the city knows when a group home is opening. Mr. Paladini stated the
homes are licensed by the state and each has to show proof of proper city approvals.
He noted a map of current group homes is available at the Planning Department. Mr.
O'Donnell expressed concern about the negative impact a group home could have on
neighboring property values. He said the modifications needed to accommodate
multiple residents would make the home difficult to sell in the future.
Vice Mayor Eggleston closed the public hearing.
Ordinance No. 2386 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AMENDING THE ZONING ORDINANCE OF THE CITY OF
GLENDALE, ARIZONA, ARTICLES 2, 5 AND 7 RELATING TO ADULT CARE
HOMES, GROUP FOSTER HOMES AND GROUP HOMES FOR THE DISABLED;
AND PROVIDING FOR A SEVERABILITY CLAUSE.
It was moved by Frate, and seconded by Martinez, to approve Ordinance
No. 2386 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez,
and Frate. Members voting "nay": none.
26
ORDINANCES
20. AIRPORT LAND LEASE FOR AIRCRAFT MUSEUM
Mr. Mark Ripley, Airport Manager, presented this item.
This is a request for the City Council to approve a land lease agreement with
Lauridsen Aviation Inc., for 35,687 sq. ft. of land adjacent to the air traffic control tower
at Glendale Municipal Airport for construction of a hangar facility for the purpose of
operating a working aircraft museum.
One of Council's strategic priorities is to enhance the quality of life for Glendale
residents. This aircraft museum will accommodate school children and the general
public to learn about World War II aircraft.
The city issued a request for proposal for the remaining parcel adjacent to the air
traffic control tower. This is the lone remaining westside parcel ready for development
on the airport.
The city received three proposals for the development of this parcel and after a
review panel individually scored the proposals, Lauridsen Aviation Inc., scored the
highest.
Lauridsen Aviation proposes to construct a hangar and associated office space
for the operation of a working aircraft museum. Vintage aircraft that will be displayed,
include a T-6 North American Trainer, Grumman TBM-3 Avenger Torpedo Bomber,
JPT-22 Stearman, T-28 North American Trainer and a B-25J North American Bomber.
President George Herbert Walker Bush flew and was shot down in a TBM-3 during
World War II. The TBM-3 in this collection was the actual aircraft towed in his
inauguration parade. The B-25 was the aircraft used by Lt. Col. Jimmy Doolittle and his
raiders to bomb Tokyo during World War II.
The lease term is 20 years, with two 10-year options. The lease allows for one
year to complete the project. Lauridsen Aviation will pay all of the cost associated with
the construction, maintenance and operation of the aircraft museum. The initial annual
lease rate is $3,568.70 with an increase to $7,137.40 after the first year or when a
certificate of occupancy is issued, which ever comes first.
There will be a Consumer Price Index adjustment at the end of the third year and
continuing each third year during the full term of the lease.
Having an aircraft museum located on the airport will afford, not only Glendale
residents, but also the entire west valley the opportunity to learn about the use,
contribution and importance of aircraft during World War II. The aircraft museum will be
perfect for school tours and should be supported by both active and retired military
personnel.
27
At a public meeting held on March 10, 2004, the Aviation Advisory Commission
reviewed and voted unanimously to support the aircraft museum as presented in the
proposal submitted by Lauridsen Aviation.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the leasing of land at the Glendale Municipal Airport to Lauridsen
Aviation, Inc.
In response to Councilmember Lieberman's question, Mr. Ripley explained the
parcel is directly north of the wash rack parcel. Councilmember Lieberman asked
where would visitor parking be located. Mr. Ripley said there would be an L-shaped
area for onsite parking and additional parking will be available to the south of the
building. Councilmember Lieberman asked Mr. Ripley to fax him a drawing that depicts
the location of the various buildings and hangers.
Vice Mayor Eggleston opened the public hearing on Agenda Item No. 20.
Mr. Ed Sharp, a resident of the City of Glendale and Director and Lead Archivist
at the Southwest Museum of Engineering, Communications and Computation,
commended the Mayor, Council and city staff on their efforts to assist in the
establishment of the new aviation museum. He said all in the museum community wish
to welcome Lauridsen to Glendale. He stated Council's action reinforces the
determination and forward thinking of the city to help future generations explore their
history.
Vice Mayor Eggleston closed the public hearing.
Ordinance No. 2387 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY
MANAGER AND CITY CLERK TO EXECUTE AN AIRPORT LAND LEASE
AGREEMENT WITH LAURIDSEN AVIATION FOR AN AIRCRAFT MUSEUM AT THE
GLENDALE MUNICIPAL AIRPORT.
It was moved by Clark, and seconded by Lieberman, to approve Ordinance
No. 2387 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez,
and Frate. Members voting "nay": none.
21. ADOPTION OF BOND ORDINANCE AUTHORIZING THE ISSUANCE AND
SALE OF GENERAL OBLIGATION BONDS
Mr. Art Lynch, Chief Financial Officer, presented this item.
28
This is a request for City Council to adopt an ordinance awarding the general
obligation bonds to the lowest responsive bidder and to authorize the issuance of
bonds.
The bond proceeds fund various projects included in the city's Capital
Improvement Plan (CIP) budget. Glendale voters authorized the issuance of bonds in
November 1999.
Glendale voters authorized the issuance of $411 million in bonds for various
capital improvements in the city including flood control projects, economic development,
transit, public works facilities, landfill, water and sewer, parks and street improvements.
This bond sale will fund specific projects previously approved by Council in the
CIP budget. The bonds will be secured by the full faith and credit of the City of
Glendale and are payable from property taxes levied on all taxable property within the
city.
A Preliminary Official Statement was distributed to various underwriting firms that
are active in the Arizona municipal market. Proposals were received from the
underwriting firms. Staff and the city's Financial Advisor evaluated and verified the bids
received to assure their accuracy and benefit to the city. A summary of the bids, the
name of the winning bidder, and the terms of the bonds will be provided to Council at
this evening's meeting. Council can accept the lowest, most responsive bid by adopting
the bond ordinance.
In 1999, Glendale citizens authorized the issuance of bonds to fund a variety of
city projects. Council approved the city's fiscal year 2003-04 CIP budget, which
anticipated the issuance of general obligation bonds to fund a portion of CIP projects.
Bonds are issued at this time to take advantage of the current interest rate environment
and to optimize cash flow for projects that are now underway.
On June 1, 2004, Council adopted a resolution authorizing the publication of a
notice of the city's intent to sell general obligations in The Glendale Star, and authorized
staff to prepare and distribute the Official Statement and other bid documents.
Budgeted CIP projects that will be funded by this transaction include the new
Field Operations Complex, City Court renovations, the Foothills Recreation and
Aquatics Center, Rose Lane Pool construction, the Western Area Regional Park, West
Area Pool, as well as park redevelopment, storm drainage and various road
improvements projects.
The bonds will be paid from the city's secondary property tax rate as anticipated
in the city budget. The Finance Department evaluated a variety of bond structures to
minimize interest cost. Approving the ordinance with an emergency clause is
recommended to lock in the interest rate, since the winning bid is effective only for a
limited time.
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The recommendation was to waive reading beyond title and adopt an ordinance
authorizing the sale and issuance of the principal amount of bonds set forth in the
ordinance (but not to exceed $38,000,000) of general obligation bonds and declaring an
emergency.
Mr. Lynch confirmed for Councilmember Lieberman that the interest rate is
4.149242%. Councilmember Lieberman asked if the interest rate would remain the
same for the life of the bonds. Mr. Lynch responded yes. Councilmember Lieberman
pointed out Council was told a few weeks ago that there was only $800,000 left in the
six percent bonding balance. Mr. Lynch explained the sale of the proposed bonds was
factored into the $800,000. Councilmember Lieberman asked what percentage of the
bonds are six percent versus 20 percent. He asked if the bonds were sold over the
Internet. Mr. Lynch responded yes, stating they had a high level of interest.
Ordinance No. 2388 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND
SALE OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION BONDS,
SERIES JUNE 1, 2004, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED
$38,000,000 FOR THE PURPOSE OF PROVIDING FUNDS TO PAY ALL OR A
PORTION OF THE COSTS OF CERTAIN PROJECTS OF THE CITY AND TO PAY
ALL NECESSARY LEGAL, FINANCIAL, ARCHITECTURAL, ENGINEERING AND
OTHER COSTS IN CONNECTION THEREWITH; PROVIDING FOR THE AWARD OF
SAID BONDS; AUTHORIZING THE EXECUTION OF A BOND REGISTRAR
AGREEMENT; AUTHORIZING AN OFFICIAL STATEMENT; AUTHORIZING THE
EXECUTION OF A CONTINUING DISCLOSURE UNDERTAKING, DTC LETTER
AGREEMENT AND CERTAIN OTHER DOCUMENTS AND THE TAKING OF
CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE AND
DELIVERY OF THE BONDS; AND DECLARING AN EMERGENCY.
It was moved by Goulet, and seconded by Clark, to approve Ordinance No.
2388 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez,
and Frate. Members voting "nay": none.
22. ADOPTION OF BOND ORDINANCE AUTHORIZING THE ISSUANCE AND
SALE OF STREET AND HIGHWAY USER REVENUE BONDS
Mr. Art Lynch, Chief Financial Officer, presented this item.
This is a request for the City Council to adopt an ordinance awarding the street
and highway user revenue bonds to the lowest responsive bidder and to authorize the
issuance of bonds.
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The bond proceeds fund various projects included in the city's Capital
Improvement Plan (CIP) budget. Glendale voters authorized the issuance of the bonds
in the 1987 bond election. Pending favorable interest rates, the bonds also include a
refunding component to refinance outstanding Street and Highway Revenue bonds for
interest savings.
Glendale voters authorized the issuance of $57.77 million in street and highway
user revenue bonds for various street and highway capital improvements. The bonds
will be secured and paid by street and highway user revenues.
A Preliminary Official Statement was distributed to various underwriting firms that
are active in the Arizona municipal market. Proposals were received from the
underwriting firms. Staff and the city's Financial Advisor evaluated and verified the bids
received to assure their accuracy and benefit to the city. A summary of the bids and
the name of the winning bidder, and the terms of the bonds will be provided to Council
at this evening's meeting. Council can accept the lowest, most responsive bid by
adopting the bond ordinance.
In 1987, Glendale citizens authorized the issuance of bonds to fund a variety of
city projects. Council approved the city's fiscal year 2003-04 CIP budget, which
anticipates the issuance of street and highway user revenue bonds to fund a portion of
CIP projects.
In 1994 and 1996, the city issued Street and Highway User bonds. These bonds
were sold with a "call" provision, which allows them to be refunded at the city's option.
Because of favorable interest rates, the city plans to exercise this call provision at this
time.
On June 1, 2004, Council adopted a resolution, which authorized the publication
of a notice of the city's intent to sell highway revenue bonds in The Glendale Star, and
authorized staff to prepare and distribute the Official Statement and other bid
documents.
Budgeted CIP projects that will be funded by this transaction include
improvements on Bethany Home Road from 75th to 83rd avenues, Bethany Home Road
from 83rd to 99th avenues, 67th Avenue from Camelback Road to Grand Avenue, sound
walls at the Loop 101 between 51st and 75th avenues, widening 91st Avenue from
Camelback Road to Northern Avenue, as well as signal computerization and other
various road improvements. The refunding component is expected to save the city
approximately $100,000, which can be used for additional street and highway projects.
The bonds will be paid from the city's share of certain highway user revenues
collected by the State of Arizona and distributed to the city. These revenues include
fuel taxes, registration revenues, vehicle license tax, and other motor vehicle revenues.
The city received approximately $14,183,000 in Highway User Tax Revenues in fiscal
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year 2003. Approving the ordinance with an emergency clause is recommended to lock
in the interest rate, since the winning bid is effective only for a limited time.
The recommendation was to waive reading beyond title and adopt an ordinance
authorizing the sale and issuance of the principal amount of bonds set forth in the
ordinance (but not to exceed $17,000,000) of Street and Highway User Revenue
bonds, and declaring an emergency.
In response to Councilmember Clark's question, Mr. Lynch explained the city's
rating increased from A+ to AA-, stating the more A's the higher the rating. He pointed
out an AA- rating puts the city in the top ten percent of people who sell bonds in the
country.
Ordinance No. 2389 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND
SALE OF CITY OF GLENDALE, ARIZONA STREET AND HIGHWAY USER
REVENUE BONDS, SERIES JUNE 1, 2004, IN AN AGGREGATE PRINCIPAL
AMOUNT NOT TO EXCEED $17,000,000 FOR THE PURPOSE OF PROVIDING
FUNDS TO IMPROVE, CONSTRUCT, RECONSTRUCT AND MAINTAIN STREETS
AND HIGHWAYS IN THE CITY AND TO ACQUIRE RIGHTS-OF-WAY FOR THAT
PURPOSE AND TO PAY ALL NECESSARY LEGAL, FINANCIAL, ARCHITECTURAL,
ENGINEERING AND OTHER COSTS IN CONNECTION THEREWITH AND FOR THE
PURPOSE OF PROVIDING FUNDS TO REFUND CERTAIN PRIOR BONDS;
PROVIDING FOR THE AWARD OF SAID BONDS; AUTHORIZING THE EXECUTION
OF A BOND REGISTRAR AGREEMENT; AUTHORIZING AN OFFICIAL
STATEMENT; AUTHORIZING THE EXECUTION OF A CONTINUING DISCLOSURE
UNDERTAKING, DEPOSITORY TRUST AGREEMENT AND CERTAIN OTHER
DOCUMENTS AND THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION
WITH THE ISSUANCE AND DELIVERY OF THE BONDS; AND DECLARING AN
EMERGENCY.
It was moved by Clark, and seconded by Martinez, to approve Ordinance
No. 2389 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez,
and Frate. Members voting "nay": none.
23. FISCAL YEAR 2004-05 PROPERTY TAX LEVY
Mr. Ed. Beasley, City Manager, presented this item.
This is a request for the City Council to set the property taxes for the FY04-05
and adopt an ordinance setting the FY04-05 primary property tax rate at $0.3273 per
$100 of assessed valuation and the secondary property tax rate at $1.3927 per $100 of
assessed valuation. The total property tax rate has not changed since FY00-01 .
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The setting of the property tax rates for FY04-05 is consistent with the Council's
goal of ensuring the city's financial stability.
Arizona state law requires that City Council set the property tax levy by the third
Monday in August.
Arizona's state property tax levy consists of two tiers. The primary property tax
levy has state-mandated maximum limits, but it can be used by a city for any lawful
purpose. It is the primary property tax revenue that is included in the General Fund.
The secondary property tax levy is not limited and can be used only to retire the
principal and interest on a municipality's General Obligation bond debt.
While the City of Glendale's total property tax rate has remained unchanged at
$1 .72 per $100 of assessed valuation since Fiscal Year 2000-01, the city has adjusted
the two components of the overall property tax rate. Specifically, the city has continued
to lower the primary property tax rate and increase the secondary property tax rate so
that all assessed valuation growth due to appreciation (versus new construction) is
shifted to the secondary property tax rate.
All Truth-in-Taxation requirements of A.R.S. 42-17107 have been met and the
primary property tax levy has not increased except for an amount attributable to new
construction.
The city's proposed primary property tax rate for FY04-05 was discussed at the
February 17, 2004 Council workshop as part of Council's review of the Fiscal Year
2004-05 GF revenue projections. The city's proposed secondary property tax rate for
Fiscal Year 2004-05 was discussed at the March 23, 2004 Council budget workshop on
the Fiscal Year 2005-14 preliminary capital improvement program (CIP).
It is estimated that the Fiscal Year 2004-05 primary property tax will generate
$3.6 million and the secondary property tax will generate $15.9 million for a total of
$19.5 million in Fiscal Year 2004-05.
The recommendation was to waive reading beyond the title and adopt an
ordinance setting the Fiscal Year 2004-05 primary property tax at $0.3273 per $100 of
assessed valuation and the secondary tax rate at $1.3927 per $100 of assessed
valuation, for a total property tax rate of $1.72. The total property tax rate has not
changed since Fiscal Year 2000-01.
Councilmember Lieberman reiterated the city's total property tax rate has
remained the same since 2001, pointing out the rate decreased to $1.72 in 2000/01.
Ordinance No. 2390 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, LEVYING UPON THE ASSESSED VALUATION OF THE
PROPERTY WITHIN THE CITY OF GLENDALE, SUBJECT TO TAXATION, A
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CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION
SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE
ANNUAL BUDGET, LESS THE AMOUNT ESTIMATED TO BE RECEIVED FROM
OTHER SOURCES OF REVENUE; PROVIDING FUNDS FOR VARIOUS BOND
REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED
INDEBTEDNESS AND PROVIDING FUNDS FOR GENERAL MUNICIPAL
EXPENSES; ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2005;
AND DECLARING AN EMERGENCY.
It was moved by Frate, and seconded by Martinez, to approve Ordinance
No. 2390 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez,
and Frate. Members voting "nay": none.
PUBLIC HEARING — RESOLUTION
24. FINAL REVIEW AND ADOPTION OF THE FISCAL YEAR 2004-05 BUDGET
Ms. Sherry Schurhammer, Budget Director, presented this item.
This is a request for the City Council to review and approve the $653 million
Fiscal Year (FY) 2004-05 final operating and capital budget, conduct a public hearing,
and adopt a resolution formally adopting the operating and capital budget for FY04-05.
Review of the final FY04-05 operating and capital budget is consistent with the
Council's goal of ensuring the city's financial stability.
A series of Council workshops were conducted in February, March, and April
2004, to review the proposed FY04-05 operating and capital budget, as well as the
General Fund revenue projections.
The FY04-05 budget is balanced. Council added 23 police officers; six police
support staff members, 18 firefighters, and one fire protection engineer to ensure public
safety for the community, a strategic priority for Glendale. Council was able to do this
by reallocating the $9.5 million in savings achieved when the FY03-04 budget was
established. This approach reflects Council's concerted efforts to find creative ways to
conserve and redistribute resources.
Examples of some of the other positions added to the FY04-05 budget are: two
staff persons for the parks and recreation after school and summer programs, two
maintenance personnel for the Grand Canal Linear Park, 10 positions for the Utilities
Department plant operations and billing services, three staff persons for the loose trash
collection program, one landfill weigh scale operator, one structural building inspector,
two utility inspectors, one assistant city prosecutor, one orders of protection clerk for the
City Court, as well as several contractual positions for building inspections at the
Cardinals Stadium site and the West Gate development site.
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Other additions to the FY04-05 operating budget include:
• approximately $81,000 in one-time funds to expand the new Adult Center's
hours of operation to include evening and weekend hours in FY04-05;
• approximately $93,000 in one-time funds to supplement park ranger
coverage at the city's parks and open space amenities;
• approximately $257,000 in one-time funds—to increase total funding to $1 .15
million—for the pavement management program, a long-term maintenance
plan to preserve the high quality of our roadway network; and
• approximately $500,000 for the Neighborhood Improvement Grants program
to provide capital improvements to various neighborhoods throughout the city
such as right-of-way landscaping enhancements.
Fiscal Year 2004-05 general fund revenues (GF) are expected to continue to
grow, with the most notable increase expected in city sales tax revenues. This source
alone is 35% of the city's GF revenue budget for Fiscal Year 2004-05. This specific
revenue source is expected to increase $4 million, or 9%, over the Fiscal Year 2003-04
revenue budget for city sales tax revenues. City sales tax receipts alone exceeded the
city sales tax revenue budget by $4.8 million through the 3rd quarter of Fiscal Year
2003-04.
State-shared revenues represent 33% of the city's GF revenue budget. The
state sales tax, state income tax, and motor vehicle in-lieu tax comprise state-shared
revenues. State-shared revenues are held flat for Fiscal Year 2004-05. The reason for
this conservative approach is the expected decrease in state-shared revenues in Fiscal
Year 2005-06 and beyond as a result of the mid-decade census and the resulting
recalculation of Glendale's pro rata portion of state-shared revenues. By taking this
approach, the city is not building into its operating budget additional ongoing expenses
supported by state-shared revenues.
Even though the economy has rebounded and the city has seen the positive
impact of this renewed vigor, staff continues to be conservative in spending. For
example, staff has continued to follow many of the cost-saving measures that were
implemented in Fiscal Year 2002-03, such as:
➢ No transfers of salary savings to operating budgets except in very limited
instances.
➢ No unbudgeted carryover savings – all carryover will be returned to the
General Fund.
➢ No vacant or temporary positions will be filled without review by the Position
Review Committee and approval by the City Manager's Office.
➢ Capital projects are reviewed for all operating and maintenance costs
impacting the General Fund.
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As a result of proactive economic development practices, several new retail
centers and stores have opened early or on-time. These establishments have brought
many new job opportunities to residents and have been generating some welcome
additional sales tax revenue.
➢ Sam's Club and Super Wal-Mart at 83rd Avenue & Union Hills Drive
➢ Wal-Mart at the Agua Fria Town Center at 95th Avenue & Camelback Road
• AJ's at Arrowhead Village at 67th Avenue & Beardsley Road
➢ Kohl's at 57th Avenue and Bell Road
➢ Super Wal-Mart at Northern Crossings at 59th Avenue & Northern
➢ Arrowhead Ranch Plaza at 59th Avenue & Union Hills Road
➢ Sprouts at 54th Avenue & Bell Road
➢ Big Lots at 67th Avenue & Cactus Road
➢ 99 Cent Store at 54th & Glendale Avenues
The Lowe's Home Improvement Store at Northern Crossings is expected to open
by mid-December 2004, in time for holiday shoppers. Negotiations are in progress with
a wide variety of other quality retailers interested in bringing their businesses to this
exciting development.
The Glendale Arena and Cardinals Stadium have been selected to host the
National Hockey League's All-Star game in 2006, the Fiesta Bowl national collegiate
football championship game in 2007 and the National Football League's Super Bowl in
2008. While the attraction of these world-class events will bring unprecedented media
coverage, the costs associated with providing public safety services, as well as other
city services, can be significant. To prepare the city for this situation, Council has set
aside $1 million of the General Fund balance for the 2008 Super Bowl. Staff also will
undertake a study of the potential costs associated with hosting such world class events
so the city can be thoroughly prepared to provide the essential city services and cover
the costs to be incurred in providing them.
Staff is confident that the Mayor and Council's vision will ensure an enhanced
quality of community life in Glendale and secure our position as a world-class
destination city in the near future.
The Fiscal Year 2004-05 preliminary operating and capital budget was presented
to City Council on June 1, 2004. Also on June 1, 2004, the City Council conducted a
public hearing on the preliminary Fiscal Year 2004-05 budget and adopted a resolution
accepting the preliminary Fiscal Year 2004-05 budget.
Prior to June 2004, a series of Council budget workshops were conducted in
February, March, and April 2004 to review the proposed operating and capital budget
for Fiscal Year 2004-05, as well as GF revenue projections for Fiscal Year 2004-05.
The fifth budget workshop with Council occurred on April 20, 2004. Council
reviewed the final balancing information regarding the Fiscal Year 2004-05 base budget
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and supplemental requests, as well as the Preliminary Fiscal Year 2005-14 Capital
Improvement Plan (CIP) with the recommended changes that were presented at the
March 23, 2004 budget workshop.
The fourth budget workshop with Council occurred on April 6, 2004. This
workshop covered the revised GF balancing summary for ongoing and one-time
revenues and expenditures, as well as the following departments: Community
Development Administration, Building Safety, Engineering, Planning, Transportation,
Public Works Administration, Field Operations, Utilities, Environmental Resources,
Community Services Administration, Library, Parks & Recreation, Community Housing
& Revitalization, and the Civic Center.
The third budget workshop with Council occurred on March 30, 2004. This
workshop covered the following projects and departments: Arena, Stadium, Westgate,
Super Bowl, Administration, Code Compliance, Finance, Information Technology,
Management & Budget, City Manager's Office, Marketing and Communication,
Economic Development, City Auditor, and Intergovernmental Programs.
The second budget workshop with Council occurred on March 23, 2004. This
workshop covered the Fiscal Year 2004-05 Pay As You Go (PAYGO) capital projects
for the General Fund (GF), the Capital Improvement Program (CIP) operating and
maintenance supplementals, the Fiscal Year 2005-14 preliminary CIP, and the Fiscal
Year 2004 preliminary carryover requests.
The first budget workshop with Council occurred on March 16, 2004. This
workshop covered the GF budget balancing summary and the following departments:
Human Resources, Fire, Police, City Court, City Attorney, City Clerk, City Council
Office, and the Mayor's Office.
The Fiscal Year 2004-05 budget workbook was distributed to Council on March
2, 2004 for review prior to the scheduled budget workshop discussions.
Council reviewed the FY04-05 GF revenue projection at the February 17, 2004
workshop.
Council was presented with an overview of the draft Fiscal Year 2005-14 CIP at
the January 6, 2004 workshop. As a follow up to the January 6 workshop, a detailed
report on the draft Fiscal Year 2005-14 CIP was provided to Council on January 23,
2004.
The City of Glendale's budget is an important financial, planning, and public
communication tool. It gives residents and businesses a clear and concrete view of the
city's direction for public services and operations and a better understanding of the
city's ongoing needs for stable revenue sources to fund public services and ongoing
operations.
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The budget provides Council and residents with a means to evaluate the city's
financial stability.
The Fiscal Year 2004-05 preliminary operating and capital budget was presented
to City Council at the Council evening meeting on June 1, 2004. Also on June 1, 2004,
City Council conducted a public hearing on the preliminary Fiscal Year 2004-05 budget
and adopted a resolution accepting the preliminary Fiscal Year 2004-05 budget.
Summary information regarding the preliminary budget was published in the
Glendale Star on June 10, 2004 and June 17, 2004.
All Council budget workshops held in February, March, and April 2004 were open
to the public and were posted publicly per state requirements.
The annual budget (all funds) for the City of Glendale is divided into four major
components, which include all appropriations for the city. The four components and
their respective total amounts for Fiscal Year 2004-05 are as follows:
• The operating budget finances the day-to-day provision of city services and
totals $268 million (all funds).
• The capital improvement budget funds the construction of city facilities, such
as roads and buildings like libraries. This year the capital improvement
budget totals $287 million (all funds), which includes the construction of a
new fire station at 63rd Avenue and Bell Road.
• The debt service budget is used to repay money borrowed by the city,
primarily for capital improvements, and amounts to $47 million (all funds).
• The final component of the budget is the contingency appropriation, which is
made up of fund reserves and is available to cover emergency expenses or
revenue shortages. The contingency appropriation for this fiscal year totals
$51 million (all funds).
The total budget, including all four components, is $653 million (all funds).
The budget includes revenue estimates totaling $410.1 million (all sources).
Total uses of all fund balances, which includes proceeds from bonds previously sold,
total approximately $242.9 million.
The primary property tax rate will be set at $0.3273 and the secondary tax rate
will be set at $1.3927 for a total tax rate of $1.72. The total tax rate is unchanged from
Fiscal Year 2003-04. All Truth-in-Taxation requirements of A.R.S. 42-17107 have been
met and the primary property tax levy has not increased except for an amount
attributable to new construction.
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The recommendation was to conduct a public hearing on the proposed estimates
and tax levy, waive reading beyond the title, and adopt a resolution formally adopting
the operating and capital budget for Fiscal Year 2004-05.
Vice Mayor Eggleston opened the public hearing on Agenda Item No. 24.
As there were no comments, Vice Mayor Eggleston closed the public hearing.
Resolution No. 3771 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING THE ESTIMATES OF THE AMOUNTS REQUIRED
FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL
YEAR 2004-2005; ADOPTING A FINAL BUDGET; SETTING FORTH THE REVENUE,
THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR THE
VARIOUS PURPOSES; AND GIVING NOTICE OF THE TIME FOR HEARING
TAXPAYERS FOR FIXING THE TAX LEVIES.
It was moved by Goulet, and seconded by Clark, to pass, adopt and
approve Resolution No. 3771 New Series.
Councilmember Martinez commented that the budget includes a lot of good
projects, including the Foothills Aquatics and Multi-Generational Center. He thanked
residents who participated in the meetings and provided input and staff for their hard
work.
Upon a call for the question, the motion carried unanimously.
RESOLUTIONS
25. PROPOSED INCREASE TO WATER RATES
Mr. Roger Bailey, Utilities Director, presented this item.
This is a request for the City Council to adopt a resolution declaring the city's
intent to raise water rates by 3%, effective January 2, 2005, and setting the date of a
public hearing on the proposed increases for October 26, 2004.
In order to be consistent with the Council goals of providing financial stability and
coordinating exceptional service delivery, an increase in water rates is necessary.
In 2003, consultant Black & Veatch prepared an updated report on the city's
water and sewer rates. Their update utilized the methodology established by Tischler
and Associates, Inc. in the comprehensive fee study completed in 2001. The February
2, 2004, Black & Veatch evaluation recommended that water rates be increased.
Following a series of Council workshops from October to December 2003,
wherein the Black & Veatch report and recommendations were presented, City Council
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directed staff to begin the process to implement the new water rate structure, with the
first increase of 3% to be effective January 2, 2005.
This water rate increase is required in order for the Water Enterprise Fund to
maintain an adequate operational cash reserve and finance a ten-year Capital
Improvement Program necessary for the viability of the water system. The rate
increase will offset maintenance or replacement of an aging infrastructure and
escalating regulations and mandates set by federal and state regulatory agencies
related to the operational aspects of all City of Glendale water treatment facilities.
Additionally, the City's Utilities Department must be able to meet criteria set by bonding
companies as a prerequisite to receiving a superior bond rating.
On June 8, 1993, the Council adopted a notice of intention to increase water and
wastewater rates and set the public hearing for July 13, 1993.
On July 13, 1993, following the legally prescribed public hearing, Council
authorized a three-year series of rate increases beginning with the November 1, 1993,
billing and ending with the November 1, 1995 billing. The increase in the water rate
also applied to the urban irrigation rate.
No further water rate increases have been authorized since November 1, 1995.
The proposed rates will be used for improvements to the existing water
infrastructure including the plants and distribution system. This will result in
improvements to the quality of service provided
The recommendation was to waive reading beyond the title and adopt a
resolution declaring the city's intent to raise water rates by 3%, effective January 2,
2005, and setting the public hearing for October 26, 2004.
Councilmember Clark asked if at least a portion of the rate increase is due to
staff's recommendation for three new groundwater treatment plants at a cost of
approximately $10 million per plant. Mr. Bailey said the groundwater facilities would be
covered by impact fees; however the rate will help offset the cost of improvements
related to water quality issues.
In response to Vice Mayor Eggleston's question, Mr. Bailey said the water rate
covers the cost of operation. He pointed out this is the first increase in eight years.
Resolution No. 3772 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING THIS NOTICE OF INTENTION TO INCREASE
WATER USER CHARGES; SETTING A PUBLIC HEARING ON THE PROPOSED
INCREASE; AND FILING A WRITTEN REPORT SUPPORTING THE PROPOSED
INCREASE WITH THE CITY CLERK.
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It was moved by Frate, and seconded by Martinez, to pass, adopt and
approve Resolution No. 3772 New Series. The motion carried unanimously.
26. INTERGOVERNMENTAL AGREEMENT WITH CITY OF SURPRISE TO
PROVIDE MATERIALS RECOVERY FACILITY SERVICES
Mr. Norm Gumenik, Solid Waste Superintendent, presented this item.
This is a request for the City Council authorization to enter into an
intergovernmental agreement (IGA) to provide Materials Recovery Facility (MRF)
processing services to the City of Surprise. The IGA will provide the City of Glendale
with additional recyclables to market, and serve as a final destination point for
Surprise's recently established curbside recycling program.
One of Council's strategic priorities is to strengthen community relationships and
create new partnerships. This agreement reflects a new and beneficial partnership
between the communities of Glendale and Surprise.
An additional Council strategic priority is providing financial stability. The
additional recyclable material received by the Glendale MRF will allow the city to market
additional commodities, resulting in increased revenues and more cost effective solid
waste services.
In early 2002, Glendale staff was contacted by representatives from the City of
Surprise (Surprise) for information, and to determine potential services available to
assist Surprise with the development and startup of a curbside recycling collection
program. Surprise would be responsible for the collection and transportation of the
residential recyclables to Glendale's MRF for processing. Staff provided educational
information and agreed to provide MRF processing service for recyclables delivered by
Surprise on a trial basis.
On January 31, 2003, Surprise began delivering recycled cardboard collected
from a courtesy welcome program for new residents. In August 2003, Surprise ordered
recycling containers for the future curbside collection program with assistance from a
grant received from the Arizona Department of Environmental Quality. In October
2003, Surprise approved a pilot curbside recycling program and began providing
service to approximately 3,900 single-family households. The commingled recyclables
were delivered to the MRF. On March 4, 2004, Surprise completed the citywide
delivery of recycling containers, and began providing service to an estimated 17,000
single-family households.
On May 27, 2004, the Surprise City Council approved the proposed IGA with
Glendale for MRF services. The term of the agreement is five years, and provides for
three (3) five-year renewal options. A revenue sharing agreement may be negotiated at
the time of the first renewal option, beginning July 2009. There is no revenue sharing in
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the current agreement. Either party may terminate the IGA at any time, with or without
cause, upon providing a sixty-day written notice.
On May 27, 2004, the Surprise City Council approved the proposed IGA with
Glendale for MRF services.
On March 4, 2004, the Glendale MRF began processing commingled recyclables
from Surprise's citywide curbside collection program.
In October 2003, the Glendale MRF began processing commingled recyclables
from Surprise's pilot curbside collection program.
On October 3, 2003, the Surprise City Council approved the Surprise's curbside
collection recycling program.
On January 31, 2003, the Glendale MRF began processing cardboard received
from Surprise's courtesy welcome program for new residents.
In 2002, Glendale staff was requested by Surprise to assist with the development
of Surprise's curbside recycling program.
The additional recyclable material received by the Glendale MRF will allow the
city to market additional commodities, resulting in increased revenues and more cost
effective solid waste services for Glendale residents.
The additional commodities resulting from the materials received from Surprise
has a current annual value of $324,000. Commodity revenues will be deposited into
account 55-0055-4512. Processing costs will increase by $93,600 for additional
temporary staffing. The additional operating cost associated with the agreement will be
covered by the existing MRF operating budget. No additional equipment is required.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the entering into of an intergovernmental agreement with the City
of Surprise.
Resolution No. 3773 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF SURPRISE FOR
MATERIALS RECOVERY FACILITY SERVICES.
It was moved by Clark, and seconded by Frate, to pass, adopt and approve
Resolution No. 3773 New Series. The motion carried unanimously.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
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It was moved by Lieberman, and seconded by Frate, to excuse Mayor
Scruggs from tonight's meeting. The motion carried unanimously.
It was moved by Lieberman, and seconded by Clark, to hold a City Council
Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday,
July 6, 2004, to be followed by an Executive Session pursuant to A.R.S. 38-431.03.
The motion carried unanimously.
CITIZEN COMMENTS
Mr. Leonard Clark, a resident of the City of Glendale Barrel District, stated his
neighborhood needs a park, explaining the regional park by Resthaven Cemetery and
Sahuaro Ranch Park lie on the other side of busy arterial streets. In response to
previous citizen complaints about the Luke Link bus no longer stopping at the
commissary, he said he took a ride on the Luke Link bus and saw a legally blind
veteran who had to walk in the heat and navigate around numerous potholes. He
encouraged the Council to address the issue. He concluded his comments stating,
"absolute power corrupts absolutely"
Mr. William Barber also submitted a speaker's card, but was not available for
comment.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Clark announced a meeting concerning a land planning proposal
at 87th Avenue and Camelback will be held on June 28 at Coyote Ridge Elementary.
She said a safety car seat inspection would be conducted on July 10 at the Western
Public Safety Facility.
Councilmember Lieberman encouraged everyone to come to the 4th of July
fireworks celebration at Glendale Community College.
Councilmember Frate encouraged residents to read the Water Quality Report
distributed by the city's Utility Department. He stated the next water safety walk would
be held on June 30. He urged everyone to watch children around water.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:15 p.m.
(?(.k
Rosemary Ramir — Deputy City C) /k
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