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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/13/2004 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, APRIL 13, 2004, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Jon Paladini, Interim City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 9 resolutions and 1 ordinance to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE MARCH 23, 2004 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the March 23, 2004 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS PROCLAMATION OF RECOGNITION FOR CACTUS HIGH SCHOOL GIRLS BASKETBALL TEAM This is a request for the City Council to present a proclamation to recognize the Cactus High School Girls Basketball 4A state championship title. Mayor Scruggs presented a proclamation to Coach Jim Graham and members of the Cactus High School Girls Basketball team. Coach Graham said he is very proud of the young ladies on his team. He stated the captains of the team had the pleasure of playing at the new arena in the first game sponsored by the City of Glendale/Arizona Republic. Jamie Nesbitt and Ashley Sours thanked the Mayor and Council and invited them to attend next year's games. Coach Graham introduced members of the team. PROCLAIM APRIL 12-18, 2004 NATIONAL COMMUNITY DEVELOPMENT WEEK 1 This is a request for the City Council to proclaim the week of April 12-18, 2004 as National Community Development Week. This year will mark the 30th anniversary of the Community Development Block Grant (CDBG) program. The theme for this year's celebration is "CDBG: Building Strong Individuals, Proud Families, Vibrant Communities." The Community Development Block Grant (CDBG) program has operated since 1975, providing local governments with the resources to help meet the needs of low- and moderate-income citizens. Over its 29 years of existence, the program has emphasized the importance of local priorities and the critical need to develop strong relationships between local government, citizens, and non-profit agencies. During National Community Development Week, recognition will be given to the thousands of participants and programs that demonstrate the quality and effectiveness of the CDBG program. The City of Glendale began receiving CDBG funds in 1977 from the U.S. Department of Housing and Urban Development (HUD). Over the last 27 years, the city has received approximately $35 million for the purpose of improving the physical and social conditions of Glendale residents. Last fiscal year, $2.7 million in CDBG funding leveraged approximately $7 million in other federal, state, local, and private funds. Examples of CDBG funded activities include: • Housing Rehabilitation Programs — Glendale homeowners are assisted through the Residential Rehabilitation, Replacement Housing, Roof Repair/Replacement, and Exterior Improvement programs. Additional programs provide home accessibility modification and emergency home repairs. Last fiscal year, over 548 families benefited from these essential programs. • Homeownership Opportunities — The city partners with non-profit agencies to enable Glendale residents to become homeowners through inf ill housing and first- time homebuyer programs. • Elimination of Slum and Blight —Dilapidated, vacant structures are demolished and cleared to eliminate blighted/dangerous conditions and encourage redevelopment. Last fiscal year, this voluntary program eliminated six dilapidated structures from the city's neighborhoods. • Public Facilities and Improvements — Provides funds for materials and labor for the construction or renovation of public facilities, such as youth centers and community centers. The funding also supports neighborhood improvements for sidewalks, curbcuts, and streetlights. • Social Services — Allocates funds to non-profit agencies offering social services programs, such as employment services, legal counseling services, and other general assistance, for seniors, youth, disabled, domestic violence victims, and 2 homeless. Last fiscal year, over 3,019 persons and 694 households benefited from these programs. In recognition of the tremendous contributions of the CDBG program on a national and local level, staff is requesting that Council recognize the accomplishments of the CDBG program through a proclamation supporting the observation of National Community Development Week. John Turbridy, Community Development Advisory Committee Chairman will be present to accept the proclamation. Mayor Scruggs issues a proclamation recognizing National Community Development Week in Glendale, April 12-18, 2004. John Turbridy, Chairman of the Community Development Advisory Committee, thanked the Mayor and Council for the proclamation and their tremendous support. He stated this year marks the 30`h anniversary of the Federal Community Development Block Grant, noting the program has helped thousands of people through a variety of programs over the past year. He stated Council goals include housing related programs such as infill construction, housing rehabilitation, and first time homebuyer programs as well as demolition, clearance and prevention of blighting conditions. He stated social service activities help prevent homelessness, address domestic violence, assist youth with job training and provide meals for the elderly and families. RECOGNITION OF COMMUNITY SERVICE FOR LIBRARY ADVISORY BOARD MEMBERS This is a request for City Council to recognize Winifred Kultala and Anna Rea for their service on the Library Advisory Board. Winifred Kultala (Cholla District) served on the board from June 2000 to April 2004, during which she served as the Chair (2002 — 2004). Anna Rea (Barrel District) served on the board from June 2000 to April 2004. Winifred Kultala and Anna Rea served on the board during the time when two Glendale teen members were added to the board's composition. They were both extremely supportive of teen representation and the expansion of library services to teens. As a result, teen areas have been established at all three facilities. Also, during the time of their service, library usage has risen to a circulation of 2.5 million per year, and the library's electronic resources have increased dramatically. Mayor Scruggs presented plaques of recognition to Winifred Kultala and Anna Rea for their dedication and community service to the city and citizens of Glendale. Winifred Kultala encouraged everyone to visit the library. Anna Rea thanked the Mayor and Council for the opportunity to serve on the Library Advisory Board, stating she witnessed many wonderful events and changes. 3 RECOGNITION OF COMMUNITY SERVICE FOR A PARKS AND RECREATION COMMISSION MEMBER This is a request for City Council to recognize the community service work of Phyllis Grosscup, who recently completed two terms on the Parks and Recreation Advisory Commission. Mrs. Grosscup began her term on the commission on February 9, 2000. She also served as chairperson from February 26, 2002 until January 2004. Mrs. Grosscup and the commission spent numerous volunteer hours reviewing park plans, recreation programs, park rules and regulations, and forwarding recommendations to City Council for adoption. During her tenure, the commission accomplishments included recommendations for neighborhood parks development; an 80-acre master plan for the regional park and city facilities at 83rd Avenue and Bethany Home Road; and the Grand Canal Linear Park, which will transform the Bethany Home Outfall Channel Flood Control Project into a recreational greenbelt. Another major accomplishment during her tenure was the update of the Parks and Recreation Master Plan. Mayor Scruggs presented a plaque to Mrs. Phyllis Grosscup, for outstanding service to the Parks and Recreation Advisory Commission and the city and citizens of Glendale. Ms. Grosscup stated she was honored to have had the opportunity to serve on the Commission. CONSENT AGENDA Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 6 by number and title. Councilmember Lieberman requested that items numbers 3 through 5 be heard separately. 1. SPECIAL EVENT LIQUOR LICENSE FOR SAHUARO RANCH FOUNDATION/HISTORIC SAHUARO RANCH This is a request by Carole DeCosmo for the City Council to approve a special event liquor license for Sahuaro Ranch Foundation/Historic Sahuaro Ranch. The event is a wine tasting fundraiser located at Sahuaro Ranch Park, 9802 N. 59th Avenue. The event will be held from 7:00 p.m. to 10:00 p.m. on Friday, April 23, 2004. If this license is approved, the total days expended by this applicant will be two of the allowed 10 days this year. 4 Under the provisions of Arizona Revised Statutes, Section 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the City Council recommends approval of such license. The recommendation was to forward a recommendation for approval to the Arizona Department of Liquor Licenses and Control. 2. PUBLIC ART FOR FIELD OPERATIONS CENTER This is a request for the City Council to approve an agreement with Steven Weitzman in the amount of $127,075 for a public art project at the Field Operations Center. The Glendale Arts Commission makes recommendations to the City Council on public art acquisitions for buildings, parks and other capital projects. The Field Operations Center project meets the standards established by the public art ordinance. This project came about initially through a request made by the Field Operations Department to partner with the Glendale Arts Commission to enhance the perimeter wall of the new Field Operations Center along Grand Avenue, south of Orangewood. The concept approved by the Arts Commission on July 16, 2003 was to utilize a 700-foot cinder block perimeter wall for the art feature. The theme for this project was to celebrate the contributions of the Field Operations employees to the community. The Arts Commission approved Steven Weitzman as the project artist on February 18, 2004. Weitzman is from Brentwood, Maryland. He has an extensive background in the public art field nationally and has particular expertise in the area of transportation enhancements. The wall includes four curved sections and three straight sections, each 100-feet long. Steven Weitzman's art feature incorporates four steel silhouettes of Field Services employees on the curved sections of the wall, each approximately eight feet tall. To break up the space on the wall, he also will incorporate glass block in geometric patterns. This project was reviewed at the City Council Workshop on April 6, 2004. This project impacts the City of Glendale and our residents by placing public art along the west side of Grand Avenue, just south of Orangewood Avenue. It will enhance and beautify the Field Operations Center, currently under construction. The project will further enhance the historic downtown area as a gateway attraction for tourists and residents alike. The Public Art Program solicited applications from artists in nationally. Forty- eight applications were received from artists representing 20 states, including Arizona. 5 A selection panel comprised of the architect and representatives from the Arts Commission and Field Operations was convened to review applications and produce a short list of candidates for interviews. The panel interviewed five finalists from Arizona, California, Maryland, Texas and Wisconsin before selecting Steve Weitzman as the recommended artist. The Arts Commission approved a budget of $110,500 with a contingency of $16,575 or $127,075 for this project. Funding for the project comes from the 70-9700- 8320 fund. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d X X $127,075 $127,075 Account Name, Fund, Account and Line Item Number: Arts Commission Account No. 70-9700-8320 The recommendation was to approve the entering into of an agreement with artist Steven Weitzman for the Field Operations Center public art project in an amount of $127,075. 6. FINAL PLAT APPLICATION FP03-09: GLEN HARBOR AIR BUSINESS PARK— 7800 NORTH GLEN HARBOR BOULEVARD This is a request by AZ Investment, L.LC. for City Council approval of final plat for Glen-Harbor Air Business Park subdivision. The proposed amended final plat is consistent with the General Plan and the existing M-1 (Light Industrial) zoning district. The proposed subdivision creates additional industrial parcels to the city's parcel base by increasing the inventory of available properties. This development incorporates sound growth management techniques by utilizing the surrounding infrastructure. The site is located on the south side of Northern Avenue, west of Glen Harbor Boulevard. The 63-acre parcel is being subdivided into 4 parcels. Lot sizes vary from 3.96 acres to 28.9 acres with an average lot size of 15.7 acres. This request meets the requirements of the Subdivision Ordinance. On July 29, 1986 the Council approved the initial plat for this subdivision. This project transforms the existing vacant site into more appropriate sized parcels in order to attract additional employment uses to the city. The recommendation was to approve final plat application FP03-09. 6 Mayor Scruggs opened the public hearing on Consent Agenda Items No. 1 through 6. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, said he supports granting the Special Event Liquor License to the Sahuaro Ranch Foundation. He said the foundation is proof of what citizens can do when they work together to save historic buildings. He said the public art for the Field Operations Center will be beautiful and the Arts Commission members should be commended for selecting a wonderful artist. He expressed concern about the authorization for increased spending authority for the McNeilus Corporation, suggesting they instruct staff to do more careful cost analysis in the future. He said the city has to be careful when purchasing vehicles to look at the cost of replacement parts. He stated he is also concerned about the increased spending authority to Black and Veatch, asking Council to ensure the public is made aware of the dates and times of the workshops. He said he is further concerned about the increased spending authority to Trojan Technologies because he does not want the city as a whole to pay for ultraviolet treatment that effects only the northern part of the city. Mayor Scruggs closed the public hearing. It was moved by Eggleston and seconded by Frate, to approve the recommended actions on Consent Agenda Item Nos. 1, 2 and 6, and to forward Special Event Liquor License for Sahuaro Ranch Foundation/Historic Sahuaro Ranch to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. 3. AUTHORIZATION FOR INCREASED SPENDING AUTHORITY TO MCNEILUS CORPORATION Mr. Ken Reedy, Deputy City Manager, presented this item. This is a request for City Council authorization to purchase up to $80,000 this fiscal year from the McNeilus Corporation, for parts and supplies to maintain the city sanitation vehicles. Equipment Management has experienced an increase in the cost of parts primarily due to expiration of warranties on 12 automated side-loader refuse trucks. Equipment Management is at the $50,000 spending limit for this purchase order and is requesting authority to spend an additional $30,000 with the McNeilus Corporation. The city owns 12 McNeilus automated residential refuse trucks, model year 2002 and 2003. These units are no longer covered by the manufacturer's original one-year warranty and the costs of the replacement parts have exceeded our projections for this fiscal year. Previously, the city did not have this model of truck in its fleet; therefore there was no historical data to accurately project costs. Most of the parts purchased 7 from McNeilus cannot be purchased from other sources. Currently there are no cooperative agreements available to fill this requirement. Approval of this request will ensure that residential sanitation service can be provided to the residents of the city efficiently and on schedule. Funds for the increase in contract costs with the McNeilus Corporation are available in the Equipment Management division budget (16-6252-7440). These expenses for sanitation truck repair and maintenance will be charged to the appropriate divisions within the Sanitation Fund. Grants Capital One-Time Budgeted Unbudgeted Total Expense Cost $4,379,785 Account Name, Fund, Account and Line Item Number: Equipment Management, Fund 16, Account 6252, Vehicle Supplies & Maintenance, 7440 The recommendation was to authorize Equipment Management to spend up to $80,000 with the McNeilus Corporation for the repair and maintenance of the city's residential refuse collection fleet. 4. AUTHORIZATION FOR INCREASED SPENDING AUTHORITY TO BLACK & VEATCH FOR CONSULTING SERVICES Mr. Ken Reedy, Deputy City Manager, presented this item. This is a. request for the City Council to authorize additional funding for consulting services for the Utilities Department. The consultant, Black & Veatch, is in the process of completing the water and sewer rate model and the development impact fees model. Their consulting services will also be needed to assist in the implementation of the recommended rates and fees. Utilities is at the $50,000 spending limit for this purchase order and is requesting authority to spend an additional $50,000 with Black & Veatch. In 2001, the consulting firm of Black & Veatch was hired to provide consulting services for a water and sewer rate study and to develop a long-range financial planning model. After a competitive process, Black & Watch was selected due to its extensive experience, number of local references, technologically advanced computer model, and close proximity of resources. The consulting firm evaluated the city's water and sewer rate structure and developed a financial planning and rate model. When the two separate studies to update the rate model and the DIF model were initiated, the funding needed was within the City Manager's authorization. Since then, based on information requested by Council during workshops, the scope of work expanded and 8 the funding needed exceeded the threshold for the City Manager's approval. Council authorization is requested for additional funding to cover the costs of services provided. These models were updated in 2003 and will be used by city staff annually in determining the adequacy of water and sewer revenues. The annual evaluation will be based on total revenue requirements including operations and maintenance, indirect costs, capital replacement, debt service and required reserves. In 2001, a contract for Water and Sewer Rate Consulting Services was awarded to Black & Veatch in the amount $74,900, taxes included. Those services were successfully completed. In 2003, additional consulting services were required to compile comprehensive water and sewer rate and fees studies. The updated water and sewer rate and development impact fee models were presented to Council during four separate workshops held October to December 2003. The findings on water and sewer rates and development impact fees provided by Black & Veatch will help the city to maintain its current level of service to existing residents and to support future growth. Budget Impacts & Costs: Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d $100,000 $100,000 Account Name, Fund, Account and Line Item Number: Utilities Administration, 50-6410-7330 The recommendation was to authorize the Utilities Department to spend up to $100,000 in FY03-04 to Black & Veatch for consulting services related to water and sewer rate models and water and sewer development impact fee (DIF) models. Also authorize the Utilities Department to spend up to $50,000 annually, beginning in FY04- 05, for ongoing updates to the water and sewer rate models and the water and sewer DIF models. 5. AUTHORIZATION FOR INCREASED SPENDING TO TROJAN TECHNOLOGIES, INC. FOR ULTRAVIOLET DISINFECTION SYSTEMS Mr. Ken Reedy, Deputy City Manager, presented this item. This is a request for the City Council to approve increased funding for maintenance and repair parts for the ultraviolet (UV) disinfecting systems from Trojan Technologies Inc. Utilities has reached the $150,000 authorized spending limit for this 9 purchase order and is requesting authority to spend an additional $100,000 with Trojan Technologies, Inc. Approximately four years ago, the Arrowhead Water Reclamation Facility (AWRF) converted from using chlorine to ultraviolet disinfection technology. The West Area Water Reclamation Facility (WAWRF) was designed and constructed to use the UV system. The UV system requires hundreds of UV lamps emitting ultraviolet light to disinfect the water of all bacteria. The UV system operates continuously at both facilities and requires replacement of at least five bulbs each on a weekly basis. Other associated parts require frequent replacement and rehabilitation of each of these two systems annually to assure optimum effective disinfection. These UV disinfecting systems were installed under a contract with Trojan Technologies, Inc., the manufacturer that distributes parts directly to its customers. In the Fall 2002, the Arizona Department of Environmental Quality issued new and more stringent water quality standards. In order to meet those standards, increased use of the equipment and spare parts is required daily, putting a strain on the existing equipment and requiring more frequent replacement of UV bulbs and equipment parts. On July 23, 2002, Council approved the ongoing purchase of maintenance and repair parts for the UV disinfecting systems at the AWRF and the WAWRF from Trojan Technologies Inc., in the amount of $150,000 annually. The benefit to the community is providing a high-quality effluent for community lakes and recharge facilities. Funding is available in the AWRF and WAWRF Operating Budget account numbers 50-6430-7450 and 50-6432-7450. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d $250,000 $250,000 Account Name, Fund, Account and Line Item Number: AWRF and WAWRF Operating Budget account numbers 50-6430-7450 and 50-6432- 7450, respectively. The recommendation was to authorize the Utilities Department to spend up to $250,000 annually, beginning FY03-04, for the repair and maintenance parts from Trojan Technologies, Inc. for the UV disinfecting systems at the Arrowhead Water Reclamation Facility and the West Area Water Reclamation Facility. Councilmember Lieberman asked if the requests to increase authorized spending authority have taken the place of change orders. Mr. Reedy said the items do 10 not require change orders because the amounts requested are already in the budget. He said they are simply requesting authorization to spend the additional amounts. Councilmember Lieberman asked if ultraviolet technology is better and/or cheaper than chlorine. Mr. Reedy said, while ultraviolet technology is actually more expensive, it is necessary to meet the new federal guidelines for decontamination of water resources and is safer for the environment. Councilmember Lieberman asked if the new Western Area Water Reclamation facility would also utilize ultraviolet technology. Mr. Reedy responded yes. In response to Mr. Clark's concerns that the city as a whole is paying for an improvement that impacts only one part of the city, Mayor Scruggs stated the West Area Water Reclamation Facility was designed and constructed to use the ultraviolet technologies, however, the Arrowhead Plant has to be retrofitted to meet federal requirements. In response to Mayor Scruggs' question, Mr. Reedy said requests to increase spending authority were referred to as budget adjustments in the past and were often handled at the end of the year. Councilmember Clark clarified the money staff is seeking does not represent new money, but money that has already been set aside within the budget. Mr. Reedy agreed. Councilmember Clark asked if the city typically accepts bids from companies who have exclusive parts. Mr. Reedy said, while they buy standard truck chassis vehicles, the equipment they add to the vehicles has vendor specific parts. Councilmember Clark asked if the cost of replacement parts is taken into consideration when bids are reviewed. Mr. Reedy stated it is part of the proposal process, however, it is difficult to know whether the estimate is accurate until after the fact. It was moved by Lieberman and seconded by Martinez, to approve the recommended actions on Consent Agenda Item Nos. 3 through 5. The motion carried unanimously. LAND DEVELOPMENT ACTIONS 7. REZONING APPLICATION ZONO3-12: VETERANS OF FOREIGN WARS — 7618 NORTH 63"D AVENUE Ms. Maryann Pickering, Planner, presented this item. This is a request by architect David Friedberg for the City Council to approve Rezoning Application ZONO3-12, Veterans of Foreign Wars, located at 7618 N. 63`d Avenue. The applicant requests to rezone a portion of property from R-4 (Multiple Residence) to M-1 (Light Industrial). The proposed rezoning is consistent with the General Plan and the new rezoning designation will bring the entire property into conformance with the General Plan. 11 The site is located north of the northwest corner of 63rd and Grand avenues. The proposed M-1 (Light Industrial) rezoning is consistent with the General Plan designation of LI (Light Industry). M-1 is the zoning district that implements the LI General Plan designation. The M-1 district accommodates lodges and fraternal organizations. The Veterans of Foreign Wars (VFW) is considered a fraternal organization. The VFW Hall has been located at this site since 1926. The rezoning is necessary so that an addition and remodel to the VFW Sandy Coor Post 1433 hall can be completed. The addition will add approximately 2,500 square feet to the building. The exterior will be remodeled and the parking lot will be paved, striped and landscaped. The existing storage building will also be remodeled to match the newly renovated VFW hall. The subject parcel is located on a through lot with access to both 63rd and Grand avenues. It is bordered on the north by two M-1 (Light Industrial) properties that had rezoning approved in 1991 and 2000. The two properties to the south are zoned M-1 and R-4 (Multiple Residence). The west portion of the subject parcel was zoned M-1 in 2001 and is the location of Oakwood Manufactured home sales. The R-4 portion of the subject parcel has access to 63rd Avenue. Lions Park is located on the east side of 63rd Avenue across the street, and is designated as R-2 (Multiple Residence). On March 4, 2004, the Planning Commission recommended approval of the rezoning application, with stipulations. The rezoning will bring the property into conformance with the General Plan and it will be consistent with the surrounding properties in the area. On January 26, 2004, the applicant sent out 39 notification letters. There were no letters or telephone calls received in response to this request. The recommendation was to approve rezoning application ZONO3-12 with four stipulations. Councilmember Goulet asked if people would be allowed to park vehicles on the property overnight. Ms. Pickering responded that the issue of overnight parking did not come up during the processing of the application. The lodge is a permitted use in the zone with no additional approvals required. Mayor Scruggs opened the public hearing on Agenda Item No. 7. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, said he couldn't think of a better variance than one that will allow the veterans of foreign wars to rezone a portion of their property. He said he strongly supports the request and encouraged everyone to support the Veterans in their attempts to raise funds. 12 Mayor Scruggs closed the public hearing. It was moved by Eggleston, and seconded by Frate, to approve Rezoning Application, ZONO3-12 with the four stipulations. The motion carried unanimously. 8. APPEAL OF VARIANCE APPLICATION NO. VAR03-17: THE WHITE HOUSE GROUP HOME, 10227 NORTH 56th DRIVE Mr. Jon Paladini, Interim City Attorney, explained the request is for Appeal of the Board of Adjustment's denial of VAR03-17. He said the appeal is not a public hearing and the Council is prohibited by state law and city code from considering public input. He stated Council must limit its review of the case to evidence in the record of the Board of Adjustment hearing. He said new testimony cannot be accepted for consideration, however, the Appellant is allowed to make a five minute presentation limited to evidence in the record of the Board of Adjustment meeting. He emphasized Council must make its decision based strictly on evidence in the record and, in deciding, it must determine the following: 1) Are there special circumstances applicable to the property, including its size, shape, typography, location or surroundings which were not self imposed by the owner; 2) has a hardship been intentionally, knowingly or recklessly created by the owner; 3) has the owner failed to consider other reasonable alternatives that do not require a variance; 4) due to special circumstances, will the strict application of the zoning ordinance deprive the property of privileges enjoyed by other properties in the same classification in the same zoning district; 5) will the variance allow only the minimum necessary remedy to alleviate the property's hardship; and 6) will granting the variance have a detrimental affect on the property, adjoining properties, surrounding neighborhoods or the city in general. He said two considerations for not granting the variance include: 1) does the variance constitute a change in the uses permitted in the zoning district, and 2) does the variance constitute the granting of a special privilege inconsistent with limitations of other properties in the zoning district. Mr. John Verdugo, Planner, presented this item. This is a request by Glenda Wood to appeal the Board of Adjustment's denial of Variance Application VAR03-17. The variance request would eliminate the required covered parking space in the R1-6 (Single Residence) zoning district. The property is a flat, rectangular shaped lot. It is approximately 70 feet wide and 105 feet deep with an area of 7,350 square feet. The lot fronts onto 56th Drive. The applicant wishes to maintain the previously constructed 200 square foot room addition to accommodate additional living space. The living space was created by enclosing the existing two-car garage. The construction was conducted by the current owner's contractor without first obtaining city approval or a building permit. In addition 13 to the principal residence, there are legal nonconforming accessory structures located within both side yards. The applicant is requesting the elimination of the covered parking space requirement. This requirement must be addressed before other outstanding building code violations can be addressed. Code Compliance cited the applicant for construction without a building permit. City records do not indicate any similar variance requests in the area. October 15, 2003, the applicant sent notification letters to 25 property owners and interested parties advising them of the request for a variance. On December 11, 2003, the Board of Adjustment conducted a public hearing. No one spoke in support or opposition. The Board of Adjustment denied the request after determining that it did not meet all of the required findings defined by the Arizona State Statutes and the Glendale Zoning Ordinance. The recommendation was to review the record of the Board of Adjustment, consider the applicant's appeal, and based upon the evidence before the Board of Adjustment act to affirm or reverse, in whole or in part, or modify the Board of Adjustment's decision. Councilmember Martinez asked if any of the other homes that have converted garages operate as businesses. Mr. Verdugo stated he did not find any businesses. Councilmember Goulet referred to correspondence from Mr. Vincent Whitaker, asking if the Board of Adjustment reviewed the letter's contents during its hearing and, if so, what was the applicant's response. Mr. Verdugo said Mr. Whitaker's letter described incidents where visitors to the appellant's property blocked access to his driveway. He said the appellant and Mr. Whitaker have reached an agreement wherein the appellant will tell employees and visitors not to park in such a way as to block Mr. Whitaker's property. Councilmember Goulet asked if the Board discussed Mr. Whitaker's comments concerning the buyer's representation as to how the property would be used. Mr. Verdugo responded no. In response to Mayor Scruggs's question, Mr. Verdugo explained the property has two parking spaces, but neither is covered. He said covering either space would violate the front yard setback requirement. Ms. Wood explained she purchased the subject property with the intention of remodeling and was referred by friends to Mr. Mark Clitner who assured her that he was licensed and bonded. She said it was not until the City of Glendale came out for the Certificate of Occupancy that she was informed a permit was necessary. She pointed out Mr. Whitaker was the realtor who sold her the house, stating he was aware of the intended use. She noted Mr. Whitaker failed to obtain permits for his RV gate, 14 storage shed and second driveway. She spoke about the hardship her residents will face if forced to move, stating she could not afford to tear down and rebuild the rooms. Mr. Paladini explained Council can make one of two motions: 1) a motion to grant the variance based on the Council's findings and subject to applicable conditions; or 2) a motion to deny the variance based on Council's findings. Mayor Scruggs asked if the rooms could be built to the rear of the property. Mr. Verdugo stated there is a distance of 27 feet from the back of the house to the rear property line; therefore a setback variance would likely be necessary. Upon Mayor Scruggs' request, Mr. Paladini reiterated Council is prohibited from hearing new testimony. Due to an outburst from a member of the audience, the meeting recessed for a short break. Mayor Scruggs stated each member of the Council has taken an oath of office to uphold city, state and federal laws and consideration of this appeal will be in accordance with those laws. Vice Mayor Eggleston said it is a truly regrettable situation, however, the request does not meet any of the required findings. It was moved by Eggleston, and seconded by Frate, to affirm the decision of the Board of Adjustment to deny Variance Application No. VAR03-17. Councilmember Martinez pointed out that the City Council and the Board of Adjustment had to follow specific criteria. The Board of Adjustment unanimously voted to deny the request, feeling findings one and two were not found and findings three and four were debatable. He said, regrettably, he must vote to uphold the Board's decision. Councilmember Clark agreed the variance request fails to meet findings one and two, expressing her opinion the circumstance was self-imposed by the owner. She said the plan for the house shows eight residents, but makes no mention of an in-house caretaker. She stated she is concerned about parking, explaining a plethora of cars parked in the neighborhood will change the quality of life for nearby residents. She said, while she is sorry that a combination of unusual circumstances resulted in the present situation, she does not believe denial of the variance has to mean the loss of a home for all eight residents. She stated she would uphold the Board of Adjustment's decision. Upon a call for the question, the motion carried unanimously. BIDS AND CONTRACTS 15 9. PROFESSIONAL SERVICES AGREEMENT FOR INTERSECTION IMPROVEMENTS Mr. Larry Broyles, City Engineer, presented this item. This is a request for City Council approval of a professional services agreement with Carter & Burgess, Inc. for engineering design and construction services for intersection improvements to 67th Avenue between Olive Avenue and Bell Road. The purpose of this project is to add medians, bus bays, a turn lane and other intersection improvements. Also included are scallop street improvements on Olive Avenue immediately west of 61St Avenue. One of Council's goals is to improve transportation options in the city. When voters passed a half-cent increase in the sales tax in 2001 to support transportation projects, staff began to implement the Glendale Onboard (GO!) Transportation Program. As part of the GO program, these intersection improvements and pavement widening projects include: paving, curb and gutter, sidewalk, bus bays, landscaping, lighting, signal modifications, and other street-related improvements. The Citizens Transportation Oversight Commission took action on November 6, 2003 to recommend the use of GO Program sales tax to fund the design and construction of this project. URS Corporation is responsible for the development of design concepts, which will serve as the basis for the final design. Engineering Department staff recently selected several qualified firms to provide professional engineering services for design and construction services as needed. Carter & Burgess, Inc. was selected from this list. 67th Avenue is a major arterial street on the border between Glendale and Peoria that carries in excess of 27,000 vehicles per day. The street has existing curb, gutter, and sidewalk, but the intersections are at, or over capacity. Bus bays and turn lanes will be constructed to improve traffic flow on the street. URS Corporation has made contact with property owners directly impacted by the improvements. Public meetings were recently conducted at several locations around the city to inform residents of the projects and to receive comments. Carter & Burgess will also conduct public information meetings during the final design process so citizens remain informed of the progress being made and the schedule for the project. Engineering Department staff has negotiated a scope of work and fee for design and construction services with Carter & Burgess, Inc. in the amount of $475,956. Funds for the design and construction services of this project are available in the Fiscal Years 2003-05 Capital Improvement Program. To facilitate payments to the contractor, $190,382 will need to be transferred from Intersection Improvements, Account No. 25-9448-8300; $242,847 from Bus Pullout, Account No. 25-9446-8300; 16 and from Lane Drop Elimination, Account No. 25-9464-8300 $42,727 into 67th Avenue Olive to Bell Road-Street Improvement Account No. 25-9479-8330. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d X $475,956 $475,956 Account Name, Fund, Account and Line Item Number: 67`" Avenue Olive to Bell Road-Street Improvement Account No. 25-9479-8330. The recommendation was to approve the professional services agreement with Carter & Burgess in the amount of $475,956. It was moved by Lieberman and seconded by Clark, to approve the professional service agreement with Carter & Burgess in the amount of $475,956. The motion carried unanimously. 10. AMENDMENT NUMBER TWO TO THE PROFESSIONAL SERVICES AGREEMENT—WEST AREA REGIONAL PARK PHASE ONE Mr. Larry Broyles, City Engineer, presented this item. This is a request for City Council approval of amendment number two to the professional services agreement with Olsson Associates for design and construction administration services for the West Area Regional Park Phase One project. The design services are for additional street improvements to 83rd Avenue bordering the site and a concession building for the skate court. The construction services include the required inspection and testing for the phase one project. The improvements addressed in this amendment are consistent with the Glendale Parks and Recreation Master Plan and the West Area Regional Park Master Plan. This request addresses design services from the consultant necessitated by amenities added to the project after work had commenced. These services include design for additional off-site improvements on 83rd Avenue, the inclusion of a concession building at the skate park facility, and construction administration services. Construction administration services for the project were not included in amendment one because the final scope of the project was not clearly defined. The size and type of use for the skate park was determined during the design process. A construction contract was approved on November 25, 2003 for phase one improvements for this facility. Council approved contract amendment number one to the original agreement on July 22, 2003 to provide services for the development of 17 plans and specifications for this project. Previously, on March 27, 2001, Council approved the original agreement to provide a boundary and topographical survey and a master plan for development of the entire 88-acre site. The recently completed public safety building is an element of the referenced master plan. The referenced professional services will continue progress in development of a major regional park amenity servicing a rapidly growing segment of the community. All elements of this project are in compliance with the adopted master plan. Development of the master plan included numerous public meetings held to gather input from the community and follow up meetings held to review the resulting designs. Funds for this project are available in fiscal year 2003-2004 and fiscal year 2004- 2005 Capital Improvement Plan, Western Area Regional Park, Park Bond Funds, and Account No.36-8948-8300. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d X $193,060 Account Name, Fund, Account and Line Item Number: Western Area Regional Park, Park Bond Funds, FY 03-04, 36-8948-8330: $ 90,000 Western Area Regional Park, Park Bond Funds, FY 04-05, 36-8948-8330: $103,060 The recommendation was to approve Amendment Number Two to the Professional Services Agreement with Olsson Associates in the amount of $193,060. It was moved by Clark and seconded by Lieberman, to approve Amendment Number Two to the Professional Services Agreement with Olsson Associates in the amount of $193,060. The motion carried unanimously. ORDINANCE 11. SALT RIVER PROJECT POWER DISTRIBUTION EASEMENT, AT 49TH AVENUE AND CHOLLA STREET Mr. Larry Broyles, City Engineer, presented this item. This is a request for the City Council to grant an electric power distribution easement in favor of Salt River Project (SRP) within the city's existing right-of-way for 49th Avenue north of Cholla Street. This easement will allow SRP to serve a new power switch that supplies power to the city's Cholla Water Treatment Plant facility, and to the adjoining neighborhood. 18 Council supports providing service to its citizens, and granting this easement will enable reliable electrical service to both the Cholla Water Treatment Plant facility and to area residents. As part of improvement activities at the city's Cholla Water Treatment Plant, new electrical switching capabilities were designed by SRP. This easement has been requested to allow SRP to install the necessary electrical equipment to provide the service. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute an electrical easement in favor of Salt River Project. Ordinance No. 2374 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN ELECTRIC POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER PROJECT FOR IMPROVEMENTS TO THE CITY'S CHOLLA WATER TREATMENT PLANT FACILITY AND ADJOINING NEIGHBORHOOD; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED It was moved by Frate, and seconded by Goulet, to approve Ordinance No. 2374 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. PUBLIC HEARING — RESOLUTIONS 12. AMENDMENT TO THE FISCAL YEAR 2003-04 COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN Mr. Gilbert Lopez, Community Revitalization Manager, presented this item. This is a request for City Council to conduct a public hearing and approve the amendment to the Fiscal Year (FY) 2003-04 Community Development Block Grant (CDBG) Annual Action Plan. The amendment will allow the city to apply $91,020 of FY 2003-04 CDBG physical improvement contingency funds to downtown redevelopment projects. Priority will be given to the downtown plaza, located north of Glenn Drive between 57th and 58th avenues. In addition, the amendment will also allocate $66,587 of FY 2003-04 HOME Investment Partnerships Program (HOME) funds to the Replacement Housing Program. The revitalization of the downtown core and older neighborhoods is an ongoing Council goal. 19 The City of Glendale receives funding from the U.S. Department of Housing and Urban Development (HUD) and allocates these funds through an extensive public process. The Community Revitalization Division continuously monitors the timely and efficient use of the funds. Through this process, staff identified project savings that could be used elsewhere. Before the federal funds can be moved into a different category, the Annual Action Plan must be amended to inform the public of the proposed changes. The Community Development Advisory Committee (CDAC) discussed and approved the amendment on February 18, 2004. The city's, citizen driven general plan, Glendale 2025-The Next Step, addresses redevelopment and housing as critical elements towards achieving Glendale's planning vision. Investing in the design of the downtown plaza and in replacement housing, compliments the specific redevelopment activities addressed in the City Center Master Plan. This request and actions listed below are a part of the amendment process required by HUD. On December 3, 2003 and February 18, 2004, the CDAC conducted two public hearings to solicit input and discuss the amendment. On March 11 and 18, 2004, the proposed amendment was published in the Glendale Star, and also advised the public of the 30-day comment period, from March 11, 2004 to April 12, 2004. CDBG and HOME programs are both federally funded. Council-approved activities are described in our FY 2003-04 CDBG Annual Action Plan. The amendment will allow the city to apply $91,020 of FY 2003-04 CDBG physical improvement contingency funds to downtown redevelopment projects, primarily the downtown plaza project. This amendment will also allocate $66,587 of FY 2003-04 HOME funds to our in-house Replacement Housing Program. The HOME funds require a 25% match, which the division currently has. These funds will be utilized to pay for direct project costs. Grants Capital One-Time Budgete Unbudgete Total Expens Cost d d e CDBG $91,020 $91,020 HOME $66,587 $66,587 Account Name, Fund, Account and Line Item Number Community Development Block Grant Fund 11 HOME Investment Partnerships Program Fund 10 20 The recommendation was to conduct a public hearing, waive reading beyond the title and adopt a resolution authorizing the approval of the Amendment to the Annual Action Plan for FY2003-04, and expenditure of $91,020 in CDBG funds and $66,587 in HOME funds. These expenditures will be covered through the reallocation of unspent 2003-04 funds. In response to Councilmember Clark's comments regarding letters of concern the city has received, Mr. Lopez explained only 15 percent of the grant could be used for public services activities. He said the entire 15 percent has been allocated for the current year, therefore, no additional money can be moved into public services at this time. Mayor Scruggs opened the public hearing on Agenda Item No. 12. As there were no comments, Mayor Scruggs closed the public hearing. Resolution No. 3740 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING THE SUBMISSION OF AN AMENDMENT TO THE ANNUAL ACTION PLAN FOR FISCAL YEAR 2003-04 TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $91,020 TO FUND A DOWNTOWN REDEVELOPMENT PROJECT, AND $66,587 OF HOME INVESTMENT PARTNERSHIPS PROGRAM FUNDS TO THE REPLACEMENT HOUSING PROGRAM It was moved by Frate, and seconded by Goulet, to pass, adopt and approve Resolution No. 3740 New Series. The motion carried unanimously. 13. COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN FOR FISCAL YEAR 2004-05 Mr. Gilbert Lopez, Community Revitalization Manager, presented this item. This is a request for the City Council to conduct a public hearing and authorize the submission of the Fiscal Year (FY) 2004-05 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). The Annual Action Plan outlines all proposed funding for Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), American Dream Downpayment Initiative Program (ADDI), and Emergency Shelter Grants Program (ESG) funds. On August 23, 2003, the Community Development Advisory Committee (CDAC) recommended using funding goals established by City Council at the September 3, 2002 workshop. Funding goals include the following: • Housing-Related Projects • Clearance and Demolition of Blighting Conditions 21 • Programs that Prevent Homelessness • Programs Related to Domestic Violence • Programs Related to Employment Services • Programs that Benefit Seniors and Youth The CDAC conducted an extensive process for the use of FY 2004-05 federal program funds. The following is a summary of these programs and the proposed funding allocations are listed in the attached Annual Action Plan summary. CDBG Proposed Funding • The city will receive approximately $2,668,000 million of CDBG funds from HUD for activities that benefit low- and moderate-income individuals; aid in the elimination of slum and blight; and/or that address an urgent community need. An additional, $252,000 of program income and unspent CDBG funds from activities completed in prior years has been allocated to fund Physical Improvements. The public services category provides funding to the non-profits that provide a wide variety of services that meet council priorities. The priorities related to the improvement of public facilities and housing includes improving neighborhood right-of-ways, housing rehabilitation services, and voluntary demolition. HOME Proposed Funding • The city will receive approximately $802,683 of HOME funds from Maricopa County HOME Consortium. Maricopa County serves as the lead agency of the HOME Consortium, which is comprised of the county and all the Valley's major cities, with the exception of Phoenix. The programs include our Residential Rehabilitation, Replacement Housing, and Infill Housing programs with our nonprofit partners. ADDI Proposed Funding • The city will receive an estimated $53,643 of FY 2003-04 and $64,678 of FY 2004- 05 ADDI Program funds from the Maricopa HOME Consortium. The consortium will oversee the general administration and distribution of these funds and the Community Revitalization Division will oversee the actual program. The ADDI program strives to increase homeownership rates among low-income first-time homebuyers. • The city's ADDI Program funds will be used to help low-to moderate-income families obtain homeownership through a First-Time Homebuyer Program. Partnerships with real estate agents and mortgage companies will be formed with the Community Revitalization Division whom will administer this program in-house. ESG Proposed Funding 22 • The city will receive an estimated $99,167 of ESG Program funds from HUD to assist with the prevention of homelessness, and to assist homeless individuals and families to move toward independent living. Funds will be allocated for the prevention of homelessness, such as short-term housing-related assistance. Funding will also be used to pay for operational costs of existing shelters for victims of domestic violence and families in transitional housing. At the March 2, 2004 Council Workshop, John Turbridy, CDAC Chairman, presented to the Mayor and Council the proposed funding recommendations for CDBG, HOME, ADDI, and ESG program funds. Community Benefit: • Since FY 1977-78, Glendale has used approximately $35 million in CDBG funds to assist thousands of homeowners and individuals with services that provide safe, decent housing, and improve their living conditions. Physical Improvement Projects are the bricks and mortar part of the program. The Housing Rehabilitation Programs provide funding for much needed repairs for heating and cooling systems, electrical, plumbing, and other critical components. • Since 1992, the city has received over $5,605,904 in HOME program funds that are used specifically for housing-related programs. The HOME Program has funded the construction of many new single-family homes and has helped preserve existing homes. The public participation process conducted for the use of FY 2004-05 HUD federal funding included the actions listed below. • On August 23, 2003, CDAC adopted the funding priorities set by Council on September 3, 2002. • On September 11, 2003, notices of the FY 2004-05 CDBG/HOME grant cycle and orientation meeting were mailed to prospective applicants and a public notice was published in The Glendale Star on this same date. • On September 26, 2003, The Community Revitalization Division staff met with grant applicants to discuss Council priorities, the application process, and evaluation criteria. • On December 3, 2003, the CDAC received the grant applications for their review. The CDAC recommended that CDBG and HOME funds be reserved for the city's housing programs and demolition activities. • On January 7, 8, and 14, 2004, the CDAC conducted three public hearings where applicants were given an opportunity to present their applications before the committee. 23 • On January 10 and 17, 2004, the CDAC conducted two public meetings to formulate their recommendations for Council review. • On February 18, 2004, the CDAC conducted a public hearing and meeting to gather additional citizen input/comments. In addition, the CDAC formulated ESG and ADDI funding recommendations for Council review. • On March 2, 2004, Chairman John Turbridy and staff presented the proposed FY 2004-05 CDBG, HOME, ADDI, and ESG funding recommendations to the Mayor and Council at the regularly scheduled council workshop. • On March 11, 2004 and on March 18, 2004, a summary of the FY 2004-2005 proposed funding allocations for CDBG, HOME, ADDI, and ESG were published in the Glendale Star. • From March 11, 2004 to April 12, 2004, a 30-day and public review and comment period was provided to all interested parties. The recommendation was to conduct a public hearing, waive reading beyond the title and adopt a resolution authorizing the approval of the Annual Action Plan for FY 2004-05 and submission of the plan to the U.S. Department of Housing and Urban Development. Mayor Scruggs opened the public hearing on Agenda Item No. 13. Ms. Barbara Lewkowitz, a resident of the City of Glendale Barrel District, spoke on behalf of the YWCA of Maricopa County. She thanked the CDAC, acknowledging the difficulties they face when considering allocations. She stated the proposed allocation is insufficient to meet their needs, noting they are currently over contract with the current CDBG contract due to a 43 percent increase in the number of meals served. She said, along with the increased demand for meals, there is an increased cost for food and a drop in contributions. She explained that in 2003 they estimated serving 350 people and received $45,000 in CDBG funds. She stated, in reality, they served 647 people. She said they received $65,000 this year based on the assumption they would serve 750 people, however, as of March 31, they have served 949 people. She said the recommendation for 2004/05 is $40,000, representing a $25,000 decrease. She stated demand for the meals is going to grow and, if they are not going to be able to keep pace with the CDBG funds, another solution needs to be found. Councilmember Goulet asked what was the amount of the funding request submitted by the YWCA. Ms. Lewkowitz said they asked for $82,000. She noted they were originally recommended for $50,000, but the amount was later reduced to $40,000 when the CDAC found they had over allocated funds. Councilmember Goulet asked how many meals they anticipate servicing in 2004/05. Ms. Lewkowitz estimated serving 60,000 meals. 24 Councilmember Clark asked at what sites are the meals served. Ms. Lewkowitz said meals are served at the Glendale Adult Center, the Glendale Community Center, the YWCA Senior Center and the Japanese Senior Center. She confirmed for Councilmember Clark that the Meals on Wheels program is a completely separate program, explaining the funding for Meals on Wheels is in the city's budget. Councilmember Clark asked if the YWCA charges anything for the meals. Ms. Lewkowitz stated, according to the Older American's Act, they are not allowed to charge for the meals, although contributions can be requested. She said they may receive contributions of as much as $1.00 per meal at the Glendale Adult Center and $0.20 to $1.00 at the Glendale Community Center. She reiterated, however, that contributions are decreasing; noting last year's contributions totaled approximately $5,000. She stated she does not necessarily want a larger portion of CDBG funding because she recognizes that the funds are then taken away from other deserving organizations. She said, however, other funding solutions will have to be considered. Councilmember Goulet suggested Council consider allocating additional funds in this year's budget to assist with the meals program. Mayor Scruggs said, basically, the YWCA is being funded at 55 percent of their original request. She expressed her opinion the City of Glendale has encouraged participation in the program by doubling the size of the Adult Center and Community Center. She asked how the YWCA would continue to serve meals if adequate funding is not provided by the city. Ms. Lewkowitz explained the YWCA would operate at a deficit and attempt to raise funds from the private sector. She noted the budget for the Senior Meals Program in the City of Glendale totals $680,000. Mayor Scruggs explained the Meals on Wheels program was absorbed into the city's regular budget because it required such a large portion of the $400,200 in CDBG funding available for social services. She said it appears the Senior Meals Program is growing at a similar rate. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, emphasized the importance of the Senior Meals Program and asked the Council not to cut the program's funding. As there were no comments, Mayor Scruggs closed the public hearing. Resolution No. 3741 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2004-05 ANNUAL ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND FOR ACCEPTING A COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF $2,668,000, A HOME INVESTMENT PARTNERSHIPS PROGRAM ALLOCATION IN THE AMOUNT OF $802,683, AMERICAN DREAM DOWNPAYMENT INITIATIVE FUNDING IN THE 25 AMOUNT OF $118,321, AND EMERGENCY SHELTER GRANTS FUNDING IN THE AMOUNT OF $99,167. It was moved by Goulet, and seconded by Frate, to pass, adopt and approve Resolution No. 3741 New Series. Councilmember Goulet said the Mayor made an excellent point with regard to the expansion of certain city facilities. He said he is confident the Council can find a way to help fund the Senior Meals Program. Mayor Scruggs agreed pointing out this program only serves meals in the City of Glendale. Upon a call for the question, the motion carried unanimously. RESOLUTIONS 14. NOTICE OF GENERAL ELECTION: MAY 18, 2004 Mr. Jon Paladini, Interim City Attorney, presented this item. This is a request for the City Council to inform voters about the May 18, 2004 City of Glendale General Election and establish polling place hours, locations and the compensation paid to election workers, pursuant to A.R.S. Sec. 16-228. The City Council promotes increased citizen involvement in all aspects of municipal government. City of Glendale Municipal Elections are conducted every two years. At the May 18, 2004 General Election the entire city will have an opportunity to vote on: Proposition 101, 102, 103, 104 and 105. In addition, the Cactus District Council position is on the ballot. The City Council called the March 9, 2004 Primary and May 18, 2004 General elections by passing Resolution No. 3692, New Series at their July 22, 2003 regular City Council meeting. By conducting regular municipal elections the citizens of Glendale can select their elected officials and propositions can be presented to the voters. Regular Municipal Elections are budgeted to occur every two years. Estimated General Election costs are consistent with previous elections. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d $120,000 26 Account Name, Fund, Account and Line Item Number: City Clerk— Election Division, Account Number: 01-1220-7330 The recommendation was to waive reading beyond the title and adopt a resolution informing City of Glendale voters of the May 18, 2004, General Election, establish polling place hours and locations as well as compensation paid to election workers, pursuant to A.R.S. Section 16-228. Mayor Scruggs opened the public hearing on Agenda Item No. 14. Mr., Leonard Clark, a resident of the City of Glendale Barrel District, said it is great the city is letting citizens know about the election. He encouraged everyone to come out to vote. Mayor Scruggs closed the public hearing. Resolution No. 3742 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, PROVIDING NOTICE OF THE GENERAL ELECTION PURSUANT TO A.R.S. SEC. 16-228; THE DATE OF THE ELECTION, LOCATION OF POLLING PLACES AND VOTING DISTRICTS AND THE TIMES THAT SUCH POLLS WILL BE OPEN; AND CONTRACTING FOR ELECTION OFFICIALS AND FIXING THEIR COMPENSATION; PROVIDING FOR THE RUNOFF ELECTION OF CANDIDATES FOR THE OFFICE OF COUNCILMEMBER IN THE CACTUS DISTRICT; REFERRING THE FOLLOWING PROPOSED CHARTER AMENDMENTS: PROPOSITION 101 (TERM OF MAYOR); PROPOSITION 102 (TERMS OF COUNCIL MEMBERS); PROPOSITION 103 (INDUCTION OF MAYOR AND COUNCIL MEMBERS); PROPOSITION 104 (PUBLIC HEARING AND ADOPTION OF BUDGET); AND PROPOSITION 105 (TIME OF HOLDING PRIMARY AND GENERAL ELECTIONS). It was moved by Frate, and seconded by Martinez, to pass, adopt and approve Resolution No. 3742 New Series. The motion carried unanimously. 15. INTERGOVERNMENTAL AGREEMENT WITH PENDERGAST ELEMENTARY SCHOOL DISTRICT #92 Mr. Richard Cardin Jr., Deputy Director, presented this item. This is a request to enter into an Intergovernmental Agreement with Pendergast Elementary School District #92 to develop a joint use neighborhood park site at the northeast corner of 87th and Missouri Avenues. 27 This agreement furthers the two Council strategic priorities of, one, enhancing the quality of life for Glendale residents, and two, strengthening community relationships and creating new partnerships. Neighborhood parks range from one to ten acres in size and typically include picnic areas, playgrounds, outdoor courts for basketball or tennis and other active and passive recreation amenities. Neighborhood parks generally serve a population residing within one square mile. There are currently no neighborhood parks in this square mile. By constructing this facility, we address the 2002 Parks and Recreation Master Plan goal of providing neighborhood parks in the one-mile service area, bounded by Camelback and Bethany Home Roads, and, 83rd and 91st Avenues. November 25, 2003, City Council unanimously approved the property acquisition of the park site at 87th and Missouri Avenues (Ordinance No. 2358 New Series) Provides a neighborhood park, which meets the Parks and Recreation Master Plan is recommended level of service. Public meetings will be conducted to develop a site master plan. Development costs will be (shared between the city and school district). Anticipated development costs will not exceed $1,012,512. The development is currently in the Fiscal Year (FY) 03 — 04 and 04 —05 CIP Budget in the amount of $399,170. A Heritage Fund grant application will be submitted to help defray development costs in the amount of $715,512. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d $712,512 $300,000 $1,012,512 Account Name, Fund, Account and Line Item Number: Park Development— 87th Ave & Missouri (Zone 1) 87-8955-8330 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement with Pendergast Elementary School District #92. Resolution No. 3743 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH PENDERGAST ELEMENTARY SCHOOL DISTRICT NO. 92 FOR THE PURCHASE OF LAND, DEVELOPMENT AND 28 USE OF A JOINT PARK SITE LOCATED AT 87TH AND MISSOURI AVENUES IN GLENDALE. It was moved by Clark, and seconded by Lieberman, to pass, adopt and approve Resolution No. 3743 New Series. The motion carried unanimously. 16. GRANT SUBMITTAL FOR 85TH AVENUE AND MISSOURI AVENUE PARK DEVELOPMENT Mr. Richard Cardin, Deputy Director, presented this item. This is a request for City Council to approve submittal of an Arizona State Parks Heritage fund Land and Water Conservation Fund Grant application to develop a joint use 10-acre neighborhood park site with the Pendergast Elementary School District at 85`h and Missouri Avenue. This project is consistent with Glendale 2025, the city's General Plan and the Parks and Recreation Master Plan. The city recently purchased five acres of land adjacent to a Pendergast Elementary School site, which is currently under construction and will be completed by August 2004. The intent is to enter into an Intergovernmental Agreement (IGA) with the school district to share in the development cost of building a joint use 10-acre park site. Once developed, this property will provide a neighborhood park and meet the level of service the master plan recommends. Public input gathered for the 2002 Parks and Recreation Master Plan identified accessible neighborhood parks as a top priority. This input was generated through public meetings held in 2001 and a citywide survey conducted in 1999. Prior to park development, parks and recreation staff will conduct public meeting to determine amenities. The total cost of this project, which includes the city's five-acre acquisition costs and the district's land acquisition costs is $1,619,743. The development cost for the 10- acre park site is $1,012,512, and will be divided between the city and district. The grant amount being sought is $712,512. Should the grant be received, the district and city would divide the remaining $300,000 or $150,000 for each partner. If the grant is awarded, the city anticipates spending the required $150,000 match in FY05-06. This specific project is in the current FY2004-13 Capital Improvement Plan. The "Unbudgeted" amount represents the land acquisition cost for the district. Funding is available in account #87-8955-8330, Zone Development Impact Fees. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d $712,512 $300,000 $303,064 $304,167 $1,619,743 29 Account Name Fund, Account and Line Item Number: CIP Account 87{h & Missouri Avenues (Zone 1) 87-8955-8330 The recommendation was to waive reading beyond the title and adopt a resolution approving an Arizona State Parks Heritage Fund Land and Water Conservation Fund Grant application described herein; authorizing the required matching funds; and authorizing acceptance and implementation of the grant in accordance with all applicable federal, state and local regulations, policies, and Heritage Fund contractual guidelines. Mayor Scruggs opened the public hearing on Agenda Item No. 16. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, commented positive things happen when the city seeks grants. Mayor Scruggs closed the public hearing. Resolution No. 3744 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING THE ARIZONA STATE PARKS FY 2004 LOCAL, REGIONAL AND STATE PARKS HERITAGE FUND APPLICATION FOR THE CITY OF GLENDALE/PENDERGAST ELEMENTARY SCHOOL DISTRICT NO. 92 JOINT USE PARK ACQUISITION AND DEVELOPMENT PROJECT ON THE NORTH SIDE OF MISSOURI AVENUE BETWEEN 85TH AND 87TH AVENUES. It was moved by Clark, and seconded by Frate, to pass, adopt and approve Resolution No. 3744 New Series. The motion carried unanimously. 17. INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA FOR CONSTRUCTION OF A NOISE WALL ADJACENT TO LOOP 101 Mr. Larry Broyles, City Engineer, presented this item. This is a request for the City Council to approve an intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT) for reimbursement of a portion of the design and construction of the noise wall adjacent to the Loop 101 between 75th and 67th avenues. The payment will provide for reinforcing the wall foundations to accommodate an additional four feet of wall height, to allow for possible future noise mitigation. ADOT will reimburse the city for the increased cost for design and construction. One of Council's priorities is to enhance the quality of life for the citizens of Glendale. Construction of the noise walls will help mitigate the sound generated by the freeway and improve the quality of life for those residents that live near the Loop 101. 30 Traffic on the Loop 101 has increased significantly over the past several years increasing the noise levels adjacent to the freeway. In 1999, a noise impact assessment was conducted to determine the level of noise in the vicinity of the freeway. Noise walls have been constructed on two segments of the freeway to help mitigate the sound. The segments were between 51st and 58th avenues completed in 2000, and between Union Hills Drive and 75th Avenue completed in 2002. The noise study was updated in 2002 to determine the effectiveness of the noise mitigation measures. ADOT constructed a rubberized asphalt overlay of the freeway as another means for reducing the sound levels on the freeway. Council approved a professional services agreement with Premier Engineering Corporation on March 23, 2003 for the design and construction administration for the third segment of noise wall. ADOT has indicated that they would like to participate in the design and construction of the noise wall to provide for a future height extension of the wall in the event that high occupancy vehicle (HOV) lanes are constructed on the freeway. To provide for the future raising of the wall, the footings and reinforcing in the wall needs to be enlarged to eliminate the need to totally remove and reconstruct the walls when the extensions are made. Council approved a similar IGA for segment two between Union Hills Drive and 75th Avenue. Traffic on the Loop 101 has increased significantly over the past few years. Noise levels have increased to a degree that Council provided funding in the Capital Improvement Program (CIP) to construct the noise wall. The noise wall, combined with the recent rubberized asphalt overlay will reduce the noise level to an acceptable level. The IGA with ADOT will reimburse the city for the cost for the additional design and construction costs necessary to provide for an additional four-foot extension of the wall without requiring more major disruption of the traveling public and adjacent residents. A public meeting was held for the residents in the vicinity of the Loop 101 on September 10, 2003 to discuss the proposed noise wall. All citizens present at the meeting approved the wall concept and location. The IGA with ADOT will reimburse the city for the cost of the additional foundation and reinforcing required to be constructed as part of the city project. The expenditure reimbursement of $272,367 should be placed into Account Number 61- 9627-4303 as revenue for this project. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with the state of Arizona for construction of a noise wall adjacent to Loop 101. Resolution No. 3745 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF 31 TRANSPORTATION FOR THE UPSIZING OF WALL FOUNDATIONS AT LOOP 101/AGUA FRIA FREEWAY FROM 75TH TO 67TH AVENUES It was moved by Martinez, and seconded by Clark, to pass, adopt and approve Resolution No. 3745 New Series. The motion carried unanimously. 18. INTERGOVERNMENTAL AGREEMENT FOR THE LOOP 101/BETHANY HOME ROAD INTERCHANGE PHASE I FINAL DESIGN Mr. Mark Poppe, Assistant Traffic Engineer, presented this item. This is a request for the City Council to approve an Intergovernmental Agreement with the Arizona Department of Transportation (ADOT) for the development of the final design for Phase I construction of the Loop 101/Bethany Home Road Interchange. This request supports the Council strategic priorities of creating transportation options, managing growth and preserving neighborhoods. Phase I of the Loop 101/Bethany Home Road Interchange will serve as the primary access to the new Cardinals Stadium for traffic using Loop 101. Phase I includes construction of the ramps to/from the south. The interchange, in concert with other planned roadway improvements, will also provide additional routes to and from the Glendale Arena. In November 2001, Glendale voters approved funding the construction of Bethany Home Road from 83rd Avenue to 99th Avenue as part of the Glendale Onboard (GO) transportation election. The Arizona Department of Transportation (ADOT) has programmed money to provide partial funding of the interchange. The ADOT design money is programmed for fiscal year 2006. The Maricopa Association of Governments has also included the Loop 101/Bethany Home Road interchange on the list of projects that will be funded as part of the proposed extension of the one-half cent sales tax to fund regional transportation projects. In October 2003, the Citizens Transportation Oversight Commission recommended up to $500,000 in GO program funds to design the south half of the Loop101/Bethany Home Road interchange subject to repayment by ADOT in 2006. In August 2002, the city of Glendale entered into agreements with the State Tourism and Sports Authority (TSA) and the National Football League Arizona Cardinals to locate a multi-purpose facility near Loop 101 and Bethany Home Road. The multi-purpose facility will serve as the home of the Arizona Cardinals and the Fiesta Bowl beginning with the 2006 football season. The Bethany Home Road interchange is an important component for providing access to the multi-purpose facility. Staff has worked with the Cardinals, TSA, MAG, and ADOT on the traffic analysis, design concepts, funding, and scheduling of this project. On October 22, 2002, the City Council awarded a professional services contract in the amount of $217,517 to HDR Engineering, Inc. to prepare the Design Concept and Environmental Determination Report for the Loop 101/Bethany Home Road interchange. The draft final report was submitted to ADOT in August 2003. 32 The Bethany Home Road Interchange is an important component of the transportation system in this part of Glendale. The success of development in this area will enhance the overall quality of life for Glendale residents. In addition to creating transportation alternatives, this project will help support a number of additional council strategic priorities. The Loop101/Bethany Home Road interchange is a critical part of the stadium event traffic management plan. This interchange, along with the construction of Bethany Home Road and 95tn Avenue near the stadium, will significantly reduce the amount of Glendale Arena event traffic on 91st Avenue. This will be a great benefit to the neighborhood east of 91St Avenue. The improved access in this area will help support economic development at Westgate and the surrounding area. Glendale voters approved funding for the construction of Bethany Home Road from 83rd Avenue to 99th Avenue. All adjoining property owners were contacted by mail as part of the environmental assessment process. Staff and Arizona Cardinals representatives met with representatives of the neighborhood east of the sports facilities to discuss traffic impacts and proposed roadway improvements. City of Glendale funds for Bethany Home Road, 83rd Avenue to 99th Avenue are programmed as part of the GO Transportation Program. The phase one final design covered under this'Intergovernmental Agreement will require $500,000 of these funds. City of Glendale Capital Improvement Program (CIP) funds are available in the Traffic Signal Computerization project to cover the administration costs of $35,000 required under this Intergovernmental Agreement. All funds will be reimbursed to the city as ADOT or MAG funds become available. The reimbursement in the amount of $500,000 is to be deposited into fund 25-9466-4303. The reimbursement in the amount of $35,000 is to be deposited into fund 31-8042-4303. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d $535,000 $535,000 Account Name, Fund, Account and Line Item Number: Bethany Home-83rd to 99th Account No: 25-9466-8330 Traffic Signal Computerization Account No: 31-8042-8330 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Department of Transportation for the development of the final design for phase I of the Loop 101/Bethany Home Road Interchange. Resolution No. 3746 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF 33 TRANSPORTATION FOR THE LOOP 101/BETHANY HOME ROAD AUXILIARY LANES, RAMPS, AND CROSS ROAD CONSTRUCTION It was moved by Clark, and seconded by Lieberman, to pass, adopt and approve Resolution No. 3746 New Series. The motion carried unanimously. 19. INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN OF AN INTELLIGENT TRANSPORTATION SYSTEM FOR BELL ROAD Ms. Debbie Burdette, ITS Manager, presented this item. This is a request for the City Council to approve an Intergovernmental Agreement (IGA) with the Arizona Department of Transportation (ADOT) for design of an Intelligent Transportation System (ITS) for Bell Road using federal Congestion Mitigation and Air Quality (CMAQ) grant funds. This project will aid the Transportation Department in meeting the Council strategic priorities of leveraging technology for efficiency and convenience and enhancing the quality of life for Glendale residents by improving traffic circulation. Installation of fiber optic cable along Bell Road will allow for the connection of the Bell Road traffic signals to the newly completed Traffic Management Center. This connection will provide for enhanced monitoring and control of traffic signals, which will improve the efficiency of the corridor. In June 2000, the City of Glendale completed a Traffic Management System Design Concept Report. Bell Road along with 59th Avenue and Glendale Avenue were identified as the backbone for the ITS communication system. The Transportation Department is quickly wrapping up the construction of the 59th Avenue and Glendale Avenue ITS deployment projects. This project on Bell Road is the next phase to complete the backbone system. On April 9, 2002, Council approved a design contract with TransCore in the amount of $53,754 for the Bell Road Intelligent Transportation System. The Transportation Department entered into separate agreements with Entranco for $25,618 to obtain environmental and utility clearances. Bell Road is the most congested corridor in the City of Glendale. Installing intelligent transportation system technology along this corridor and incorporating the traffic signals on Bell Road into the central intelligent transportation system will allow for effective management of traffic and improved efficiency for the traveling public. The fee for design and obtaining environmental and utility clearance for the Bell Road ITS project is $79,372. Funds in the amount of up to $80,000 are available through a Federal Congestion Mitigation and Air Quality grant, and will be reimbursed to the city based on this IGA. Based on the total project cost, the city will utilize $74,848 34 of this grant. The city's required contribution for matching funds is $9,524 and is available in the Smart Traffic Signal Equipment account. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d $74,848 $9,524 X $84,372 Account Name, Fund, Account and Line Item Number: Smart Traffic Signal Equipment Account No: 31-8042-8300 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with ADOT for design of and Intelligent Transportation System for Bell Road. Councilmember Frate asked if installation of the Intelligent Transportation System would require a lot of construction on Bell Road. Ms. Burdette said, while there will be some construction activity in the area, the majority of the conduit already exists. Councilmember Frate asked when they expect to see results from the Intelligent Transportation System. Ms. Burdette said construction of the Traffic Management Center is nearing completion and they are beginning to operate signals along 59th Avenue and Glendale Avenue. Mayor Scruggs opened the public hearing on Agenda Item No. 19. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, voiced his support of the Intelligent Transportation System. He asked if the system would include cameras to assist law enforcement. Ms. Burdette said the final design is not yet complete, but they anticipate installing CCTV cameras for traffic monitoring purposes. She said, however, the cameras are not associated with law enforcement. In response to Mayor Scruggs' question, Ms. Burdette said someone at the Traffic Management Center would be able to monitor traffic congestion utilizing the cameras. She said timing plans will be based on historical data, but staff at the Traffic Management Center will have the ability to adjust signal settings on a real-time basis. She noted the system would also be capable of making adjustments based on traffic count readings obtained through the cameras. Councilmember Clark asked why the city is training someone to monitor traffic congestion if the system is capable of adjusting signal timings itself. Ms. Burdette explained the system would not be able to adjust for an event that is not in the city's timing database. She said, in that situation, the person monitoring traffic conditions would be able to manually input a timing pattern. Councilmember Clark pointed out a person will not be monitoring the system during the most heavily trafficked time periods. 35 Ms. Burdette noted the person monitoring traffic conditions is also responsible for maintaining the system. Councilmember Lieberman noted he and others visited the state's Traffic Management Center. He said a person is also necessary to modify the variable traffic billboards. Ms. Burdette said they intend to share their images with the state and the city will have access to freeway images as well. Mayor Scruggs closed the public hearing. Resolution No. 3747 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN OF AN INTELLIGENT TRANSPORTATION SYSTEM FOR BELL ROAD It was moved by Goulet, and seconded by Frate, to pass, adopt and approve Resolution No. 3747 New Series. The motion carried unanimously. 20. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR ACCEPTANCE OF FEDERAL TRANSIT ADMINISTRATION GRANT FUNDS AZ- 90-X068 Ms. Cathy Colbath, Actino] Transportation Director, presented this item. This is a request for City Council to adopt a resolution authorizing the execution of an Intergovernmental Agreement (IGA) with the City of Phoenix for acceptance of federal funds for transit purposes. The funds will be used to reimburse the City of Glendale for the federal portion of FY 2003-04 Dial-A-Ride maintenance expenses and capital purchases including vehicles and shelters. The purchases will be made under the Federal Transit Administration Grant AZ-90-X068. One of the Council goals has been to provide transportation options in Glendale. The items included in this grant enhance transportation services currently operating in Glendale as part of the Glendale Onboard program. Phoenix has been designated by the Maricopa Associations of Governments as the regional recipient of FTA grants, and distributes the funds to other cities in the metropolitan area. This IGA authorizes grant funding for reimbursement of vehicle maintenance expenses, the purchase of three replacement Dial-A-Ride buses, the purchase of a wheelchair accessible support van, and the purchase of 10 bus stop improvements including shelters, benches and trash cans. This grant will provide replacement buses for aging Dial-A-Ride vehicles, which will reduce vehicle breakdowns and enhance reliability and customer service. The 36 wheelchair-equipped van will be used as a support vehicle for Transit services, and as a rescue vehicle in instances of a bus breakdown. This will help meet federal requirements according to the Americans with Disabilities Act and provide enhanced customer service. The additional shelters will improve passenger comfort at bus stops. The grant provides 80% federal funds and requires 20% local match funds. The grant projects include $131,500 reimbursement funding for transit vehicle maintenance expenses, $195,000 to purchase three replacement Dial-A-Ride vehicles, $48,000 for a wheelchair accessible van, and $100,000 for 10 bus stop improvements. The grant revenues will be recorded to accounts 25-6353-4343, 25-9444-4343, and 25-9453- 4343. Grants Capital One-Time Budgete Unbudgete Total Expense Cost d d $105,200 $26,300 $131,500 $156,000 X X $39,000 $195,000 $38,400 X X $9,600 $48,000 $80,000 X X $20,000 $100,000 Account Name, Fund, Account and Line Item Number Equipment Repair— 25-6353-7972 $131,500 BusesNans —25-9444-8400 $243,000 Bus Stops and Shelters — 25-9453-8300 $100,000 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the entering into an Intergovernmental Agreement with the City of Phoenix for the reimbursement of the federal portion of FY 2003-04 Dial-A-Ride maintenance expenses and capital purchases made under the Federal Transit Administration Grant AZ-90-X068. Mayor Scruggs opened the public hearing on Agenda Item No. 20. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, said he supports the recommendation, but is concerned that Phoenix will be in charge of the distribution of funds. He suggested Glendale would be placed in a position of weakness wherein it will have to depend on a large neighbor to provide funding for transportation. Mayor Scruggs closed the public hearing. Resolution No. 3748 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT (GRANT PASS-THROUGH AGREEMENT) WITH THE CITY OF PHOENIX FOR GRANT NO. AZ-90-X068 RELATING TO TRANSIT SERVICES. 37 It was moved by Martinez, and seconded by Frate, to pass, adopt and approve Resolution No. 3748 New Series. Mayor Scruggs explained Phoenix is the federal designee for distributing funds; therefore, Glendale has no choice or say in the matter. Upon a call for the question, the motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Martinez, to hold a City Council Budget Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, April 20, 2004, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS Mr. Ed Shame, a resident of the City of Glendale Barrel District, displayed photographs of the Baptist Church dated 1927, which depict architectural features original to the building. He also showed depictions of the building if the museum were to acquire the property. He said he has been absorbing the details contained in the white paper and has requested copies of its source documents. Mr. Harold McPherson, a resident of the City of Glendale Ocotillo District, asked Council to consider restoration of the old Baptist Church building. He said it was erected in 1926 and served its congregation well over the years. He stated there has to be a better use for the property than a parking lot and Mr. Sharpe's proposition to develop the property into a museum will enhance downtown Glendale. He asked Council to consider Mr. Sharpe's proposition and to offer him a fair deal. Mr. Duke Wellington, a resident of the City of Peoria Fratt District, stated Glendale has always done a good job of looking out for its citizens, except in terms of speeding and red light running. He said many surrounding communities have cameras that stop speeders and save lives. He explained speed humps are ineffective because they have to have cuts to allow fire trucks to travel through a neighborhood unimpeded. He stated the police department is already overloaded and the situation is going to get worse with the opening of the arena and stadium. He said the police department wants cameras but not at the expense of patrol cars, officers and other vital equipment. He expressed his opinion cameras are the only way the city will be able to control speeders and red light runners. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, said he supports cultural landmarks and wants the Council to vote in favor of saving the Baptist Church building. He said the white paper implies demolition of the church is not a certainty and he expressed his opinion it is inaccurate to say the building has no historic 38 significance. He acknowledged the need for additional parking in the downtown area, stating, however, tearing down the building will do more harm than good. He said, while most members of the church agreed to the move, they were not aware the building would be demolished. He said the costs involved in restoring the building will not be significantly more than those associated with tearing the building down. He also encouraged the city to establish a Veterans Committee. Tom Kramer, a resident of the City of Glendale Cholla District, urged the Council to use some of the money it received when Proposition 402 passed in 2001 to make necessary street improvements. Art Spina, a resident of the City of Glendale, said he has a financial investment in the Catlin Court area and the sheer size of the Baptist Church building is a barrier to traffic flow in the area. He stated the business district was given the hope that something different would be done with the site when the city purchased the property six years ago. He said the public outreach process included a 36 member City Center Redevelopment Committee, on which he served. He stated the Committee's consensus was that the site should be cleared for surface parking, which will help overall parking in the downtown area and promote pedestrian traffic in the district. He pointed out selling or saving part of the site was never a consideration of the original seller, stating it should not be given consideration at this time either. He said halting or delaying progress of the downtown improvement projects would be a disservice to property owners in the business district. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark highlighted some of the projects included in the Make A Difference Day event and encouraged everyone to volunteer in next year's event. On behalf of the Mayor and Council, she offered condolences to Mr. Broyles and Mr. Smith who both lost family members. She noted Mr. Stuart Kent is in the hospital and wished him a speedy recovery. Councilmember Goulet reported two Habitat For Humanity homes were dedicated last week. He announced the ribbon cutting ceremony for the Wal-Mart Supercenter at 55th Avenue and Northern will take place tomorrow at 7:30 a.m. He said the store would provide convenience and shopping choice in an area that has lacked both for a long time. Councilmember Lieberman invited residents to attend the Jazz Festival this weekend. Vice Mayor Eggleston stated a Barrel District meeting would be held at 6:30 p.m., at Cooperwood School on April 21. 39 Councilmember Martinez reminded residents that the city would offer free CPR classes on the first and third Thursdays of the month. He said the citizen's comment concerning red light running was music to his ears. Councilmember Frate announced April 19 is the last day for Glendale residents to register to vote for the upcoming General Election. He said voter registration forms are available at the libraries and City Hall as well as the Glen Lakes and Desert Mirage Golf Courses. He noted citizens could also pick up early ballot mail-in forms at the same locations. He stated the Glendale Fire Department is increasing its efforts to ensure children are properly restrained in car seats. He said a car seat safety fair, funded through a federal grant, would be held Saturday April 24 from 9:00 a.m. to 11 :00 a.m. He urged everyone to watch children around water. ADJOURNMENT There being no further business, the meeting was adjourned at 10:00 p.m. Pamela Hanna - City Clerk 40