HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/28/2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, OCTOBER 28, 2003, AT 7:00 P.M.
The meeting was called to order by Vice Mayor Thomas R. Eggleston, with the
following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet,
H. Philip Lieberman, and Manuel D. Martinez.
Absent: Mayor Elaine M. Scruggs and Councilmember Joyce V. Clark
Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City
Manager; Rick Flaaen, City Attorney; and Pamela Hanna, City Clerk.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the 3 resolutions and 4 ordinances to
be considered at the meeting were available for public examination and the title posted
at City Hall more than 72 hours in advance of the meeting.
Vice Mayor Eggleston welcomed and introduced Nester Lopez, Jose Lopez,
Ricardo Lopez and Josh Bowles, members of Boy Scout Troop 464, and their troop
leader, Kelly Webb. He also welcomed members of Boy Scout Troop 664, David
Marson, Clinton Lawrence, Ricky Casteneda, Ryan Sima, Derrick Adams, and Devin
Adams and their troop leaders, Kelly Webb and David Adams. He stated members of
Troop 664 sent a letter to Mayor Scruggs with their suggestions concerning trash
pickup in the city.
APPROVAL OF THE MINUTES OF THE SEPTEMBER 23, 2003 AND OCTOBER 14,
2003 SPECIAL CITY COUNCIL MEETINGS
It was moved by Goulet, and seconded by Frate, to dispense with the
reading of the minutes of the September 23, 2003 Special Council Meeting and
the October 14, 2003 Special Council meeting, as each member of the Council
had been provided copies in advance, and approve them as written. The motion
carried unanimously.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 3 and Ms.
Pamela Hanna, City Clerk, read consent agenda resolutions numbers 4 through 6 by
number and title.
1. SPECIAL EVENT LIQUOR LICENSE FOR THUNDERBIRD ALUMNI RUGBY
ASSOCIATION
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This is a request by Lisabeth Sugahara for the City Council to approve a request
for a special event liquor license for Thunderbird Alumni Rugby Association. The event
is the annual rugby tournament, which will be located at the American Graduate School
of International Management, 15249 N. 59th Avenue.
The event will be held from 11:00 a.m. to 7:00 p.m. on Saturday, November 8,
2003 and Sunday, November 9, 2003. If this license is approved, the total days
expended by this applicant will be two of the allowed 10 days this year
Under the provisions of Arizona Revised Statutes, Section 4-203.02, the city is
required to recommend approval or disapproval of the license to the Arizona
Department of Liquor Licenses and Control.
The recommendation was to conduct a public hearing and forward to the
Department of Liquor Licenses and Control with the recommendation for approval.
2. PROFESSIONAL SERVICES AGREEMENT FOR INTERSECTION
IMPROVEMENTS AND BRIDGE SAFETY IMPROVEMENTS
This is a request for City Council approval of a professional services agreement
with RBF Consulting for the engineering design and construction services for
intersection improvements to 43rd Avenue between Bethany Home Road and Peoria
Avenue. The purpose of this project is to add medians, bus bays, a turn lane and other
intersection improvements. Also included are scallop street improvements on Bethany
Home Road from 47th to 49th avenues and on Northern Avenue from 44th Drive to 45
Avenue, and bridge barrier and guardrail safety improvements at 13 locations. The
purpose of the bridge improvement projects is to increase motorists at bridge barriers.
One of the Council's strategic priorities is to improve transportation options in the
city. When voters passed a half-cent increase in the sales tax in 2001 to support
transportation projects, staff began to implement the Glendale Onboard (GO!)
Transportation Program. As part of this program, improvements are being made to
streets, transit, intersections, bicycle and pedestrian paths.
In November 2001 , Glendale voters approved funding for GO! for a variety of
transportation projects to enhance the quality of life throughout Glendale. These
intersection improvements and pavement widening projects under GO! include paving,
curb and gutter, sidewalk, bus bays, landscaping, lighting, signal modifications, and
other street-related improvements. In addition, a number of projects such as
improvements to bridge barriers and guardrails to mitigate damage from collisions with
the bridge barriers.
City Council awarded the transportation program development to URS Corporation
in June 2001. Council, subsequently approved by ordinance in February 2002, a
Citizen Transportation Oversight Committee (CTOC) to identify projects for GO! Two
intersections in this project were identified by CTOC for improvements. URS is
responsible for the development of design concepts, which will serve as the basis for
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the final design. Engineering Department staff recently selected several firms to
provide professional engineering services for design and construction services as
needed. RBF Consulting was selected from this list.
43rd Avenue is a major arterial street on the border between the City of Glendale
and the City of Phoenix that carries in excess of 32,000 vehicles per day. The street
has existing curb, gutter, and sidewalk, but the intersections are at, or over capacity.
To improve capacity, bus bays and turn lanes will be constructed to improve traffic flow
on the street. Several of the bridges within Glendale have concrete barriers that are
very close to the travel lanes. To improve safety at these locations, signing and barriers
are being proposed for the various bridges.
URS Corporation has made contact with property owners directly impacted by the
improvements. Public meetings were recently conducted at several locations around
the city to inform residents of the projects and to receive comments. RBF Consulting
will also conduct public information meetings during the final design process so citizens
can see the progress being made and the schedule for the project.
Engineering Department staff has negotiated a scope of work and fee for design
and construction services with RBF Consulting in the amount of $383,560.
Funds for the design and construction services of this project are available in the
Fiscal Years 2003-05 Capital Improvement Program, Intersection Improvements,
Account No. 25-9448-8300 in the amount of $177,520; from Bus Pullout, Account No.
25-9446-8300 in the amount of $144,230; from Lane Drop Elimination, Account No. 25-
9464-8300 in the amount of $61 ,810.
Grants Capital One-Time Budgeted Unbudgeted Total
Expense Cost
X $383,560 $383,560
Account Name, Fund, Account and Line Item Number:
Intersection Improvement, 25-9448-8300 $177,520
Bus Pullout, 25-9446-8300 $144,230
Lane Drop Elimination, 25-9464-8300 $61 ,810
The recommendation was to approve the professional services agreement with
RBF Consulting in the amount of $383,560.
3. PROFESSIONAL SERVICES AGREEMENT — BETHANY HOME ROAD WATER
TRANSMISSION MAIN
This is a request for City Council approval of a professional services agreement
with Tri-Core Engineering to select a route and perform design and construction
engineering services for a new 24-inch water transmission main along the Bethany
Home Road alignment from 79th to 91st Avenues.
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The proposed 24-inch water transmission main will improve the flow of drinking
water in the Water Pressure Zone 4. This will enhance the quality of life for residents of
western Glendale, help ensure public safety by providing additional water and improved
water pressure for fire fighting needs and promote economic development by providing
additional water and resources for new development.
In September 2003, the engineering firm of Black & Veatch completed the
Comprehensive Water Facilities Planning and Design Project — Phase I report. This
report identified a number of recommended water system improvements including a
proposed 24-inch water transmission main in the Bethany Home Road alignment from
the existing Zone 4 Reservoir and Booster Station, at approximately 79th Avenue and
Bethany Home Road, to 91st Avenue.
In June 2002, city staff established a list of 11 pre-qualified firms to provide the
city with engineering services on water line projects. This pre-qualification process will
serve as the city's consultant list for this type of work through June 2005. Tri-Core
Engineering was chosen from this list to perform the engineering services needed for
the Bethany Home Water Transmission Main, 79th to 91st avenues project.
Currently the Water Pressure Zone 4 has a single 18-inch water transmission
main that conveys water from the Zone 4 Reservoir & Booster Station into Zone 4. This
existing 18-inch main currently ends at Glendale & 99th avenues. The proposed new
24-inch water transmission main along the Bethany Home Road alignment to 91St
Avenue will support growth and public safety in western Glendale by providing
additional water carrying capacity, as well as providing a "redundant" supply of water for
both domestic use and fire protection.
As of this time, there has been no public input on this project. However, since
Bethany Home Road does not currently exist between 83rd and 91st avenues, and the
route for the water transmission main and a proposed interceptor sewer must be
established during the course of the project, it is anticipated that at least one public
open house will be held to provide information to, and obtain input from, area residents
and property owners.
This project is part of the current Fiscal Year 2003-04 Capital Improvement
Program approved by Council in June 2003. This project will be funded with revenue
generated by the existing rate structure. Water rates will not have to be raised to fund
this project. The total cost of the proposed Bethany Home Water Transmission Main,
79th to 91st avenues project, including engineering and construction, is currently
estimated to be approximately $1 ,650,000. Funds for this project are available in Fiscal
Years 2003-05, Utilities Department Water Zone 4 Transmission, Account No. 83-9232-
8300. The cost of the agreement with Tri-Core Engineering, including all design and
construction engineering services, will not exceed $438,575. The exact cost of
construction of the water transmission main is not currently known, but will be
performed by a licensed contractor selected through a competitive bidding process.
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Grants Capital One-Time Budgete Unbudgete Total
Expense Cost d d
X $438,575 $438,575
Account Name, Fund, Account and Line Item Number:
Utilities Department Water Zone 4 Transmission Account No. 83-9232-8300
The recommendation was to approve the professional services agreement with
Tri-Core Engineering in the amount of $438,575.
CONSENT RESOLUTIONS
4. INTERGOVERNMENTAL PURCHASE AGREEMENT FOR FIRE LADDER
TRUCK PURCHASE
This is a request for City Council to approve an intergovernmental purchase
agreement with the Houston-Galveston Area Council (HGAC) for the use of their
cooperative purchasing contracts to purchase a fire ladder truck.
This item supports the Council strategic priority of ensuring public safety.
The HGAC was developed under the Texas Interlocal Cooperation Act. This
political subdivision of the State of Texas is authorized to contract for the purchase of
goods and services on behalf of 13 counties in Texas. Recently, this authority was
expanded to allow states and local governments nationwide to participate in
cooperative purchase activities. The HGAC specializes in capital equipment
procurement.
To participate in HGAC procurements, the city must enter into an Interstate
Interlocal Contract for Cooperative Purchasing, and remit an administrative fee to
HGAC for each procurement.
Fire Department staff evaluated the ladder truck available through this
cooperative, comparing it with bids received by the Phoenix and Tempe Fire
Departments, who recently purchased similar trucks. The HGAC vehicle meets the
specified requirements and costs $23,000 less. Delivery would be expected the first
week of May 2004.
Providing additional ladder coverage to the city was initially recommended in the
Fire Department's 1985 Master Plan. It was also recommended in both Insurance
Services Office (ISO) assessments in 1987 and 1997, as well as the 2001 accreditation
assessment. Glendale is scheduled for another ISO assessment in 2007, and an
accreditation review in 2005. A second ladder truck in service will favorably affect the
outcome of the ISO assessment, resulting in lower insurance costs.
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This vehicle will enhance the city's emergency response coverage by providing
increased ladder capability to the city. This benefits both fire emergencies where the
ladder is needed, and accidents where heavy rescue equipment is needed. The ladder
trucks will be deployed where response statistics indicate they will provide the greatest
coverage and benefit to the city.
This purchase is being funded with Development Impact Fees (DIF).
Recommendations to purchase a second ladder truck date back many years, during
which Glendale experienced substantial growth. The City Attorney recently reviewed
impact fee parameters. The law allows DIF funds to be used to meet capital
expenditure needs caused by growth.
Replacement will be sought in 10 to 12 years through a lease purchase, or the capital
improvement program.
The total cost of the vehicle is $871,773.34, representing a purchase price of $823,649,
use-tax of $46,124.34, and a $2,000 administrative fee assessed by HGAC. Ongoing
maintenance and fuel costs will be addressed in the 2005 budget process.
Grants Capital One-Time Budgeted Unbudgeted Total
Expense Cost
$871 ,773.34 X X $871,773.34
Account Name, Fund, Account and Line Item Number:
Ladder Truck, Ladder Tender and Equipment, Account: 53-8046-8400
The recommendation was to waive reading beyond the title and adopt a resolution
entering into an intergovernmental purchase agreement with the Houston-Galveston
Area Council for the use of their cooperative contracts, and approve the purchase of a
fire ladder truck through this agreement.
Resolution No. 3712 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT ENTITLED, "INTERSTATE INTERLOCAL
CONTRACT FOR COOPERATIVE PURCHASING" WITH THE HOUSTON-
GALVESTON AREA COUNCIL FOR THE PURCHASE OF A FIRE LADDER TRUCK
5. INTERGOVERNMENTAL AGREEMENT WITH THE GLENDALE ELEMENTARY
SCHOOL DISTRICT
This is a request for the City Council to adopt a resolution authorizing an
intergovernmental agreement (IGA) with Glendale Elementary School District (GESD).
This partnership builds on the Glendale Recreation After School Program (GRASP) to
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provide a holistic experience for youth that incorporates academics, enrichment and
recreation activities in a safe, supportive environment.
This IGA will contribute to the Council's strategic priorities of providing youth
development opportunities and enhancing the quality of life for Glendale residents.
The GESD was awarded a $5 million 21st Century Community Learning Grant in
January 2003, which is to be used over the next five years at Bicentennial North,
Burton, Desert Garden, Discovery, Imes, Landmark and Smith elementary schools to
improve academic achievement through after-school programs. The grant identifies
five major goal areas designed to build strong community based schools. Goal areas
include academics, technology, prevention, enrichment/recreation opportunities and
adult education. The grant will allow the district to fund supplies, equipment, and other
operating costs, including personnel to achieve these goals.
Since GRASP has a long and effective history of providing after-school
programming on five of these campuses, the district recognizes the most effective and
efficient means of achieving these goals is in partnership with the city. The Parks and
Recreation, Library and Information Technology departments will collaborate to provide
opportunities in support of the 21st Century Learning Grant. The execution of this IGA
will formalize this partnership and allow 21st Century Grant Funds to be used for
enhanced programming and to fund additional staffing at Desert Garden and Discovery
Schools which currently do not have GRASP sites and additional hours at the Velma
Teague Library. During the next five years the District will be actively pursuing
additional funding opportunities to continue and strengthen the community based
schools concept.
This partnership will provide the community the opportunity to get more parents
involved and help better educate youth.
Currently five of the seven sites are included in the FY03/04, funding for
enrichment/recreation (GRASP). The 21st Century Grant funds will be used to support
the other four goal areas: academic tutoring, technology, prevention and adult
education. The grant will also fund the new sites Discovery and Desert Gardens
elementary program costs. In addition to hiring teachers to support the community
schooling, the grant will be used to purchase supplies and equipment to sustain the
program.
The recommendation was to waive reading beyond the title and adopt a resolution
authorizing the City Manager to execute the Intergovernmental Agreement with the
Glendale Elementary School District.
Resolution No. 3713 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE GLENDALE ELEMENTARY
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SCHOOL DISTRICT NO. 40 FOR PROVIDING SERVICES TO THE STUDENTS AND
PATRONS OF THE GLENDALE ELEMENTARY SCHOOL DISTRICT
6. INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT
OF TRANSPORTATION
This is a request for City Council to approve an intergovernmental agreement
(IGA) with the Arizona Department of Transportation (ADOT) for the purchase of four
portable traffic management system trailers. These trailers, along with four trailers that
have already been purchased, will be used as part of Glendale's citywide traffic
management system to monitor and regulate traffic during special events, construction,
and major incidents.
This project will help meet the Council strategic priorities of leveraging technology
for efficiency and convenience, preserving neighborhoods, and enhancing the quality of
life for Glendale residents. Effectively managing event traffic is paramount to the
success of the sports facilities and surrounding business and commercial areas.
Further, using these portable traffic management systems in construction areas, when
major incidents occur such as severe traffic collisions, and near the sports facilities will
assist in giving drivers the most up-to-date information, thereby reducing the impact to
surrounding neighborhoods.
The city solicited bids for the purchase of four portable message signs/traffic
management systems, with the option to purchase up to four additional trailers. Six
bids were received by the city on May 29, 2003. The lowest responsive bidder was
ADDCO Incorporated. In May 2003, the city also submitted a request to the Maricopa
Association of Governments (MAG) to use end-of-the-year Congestion Mitigation and
Air Quality funds to purchase four additional trailers, giving the city a total of eight
trailers. This request was approved by the MAG Regional Council.
On July 8, 2003, Council approved the purchase contract with ADDCO, Inc. for
four portable traffic management systems using Glendale Onboard (GO!)
Transportation Program funds.
Using this traffic management tool in conjunction with the Traffic Management
Center and other intelligent transportation system infrastructure, will allow the city to
gather traffic data, monitor traffic conditions, and disseminate real-time travel
information to drivers from one central site. Due to their mobility, these capabilities are
available citywide.
The fee for purchase of four additional portable traffic management systems is
$362,196. Funds in the amount of $340,000 for purchase are available through a
Federal Congestion Mitigation and Air Quality (CMAQ) grant, and will be reimbursed to
the city based on this IGA. The city's required contribution for matching funds is
$22,196 from the Glendale Onboard (GO!) Transportation Program.
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Grants Capital One-Time Budgeted Unbudgeted Total
Expense Cost
$340,000 $22,196 X X $362,196
Account Name, Fund, Account and Line Item Number:
Smart Traffic Signal Equipment Account No: 25-9469-8400
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to sign any and all documentation relating to
this intergovernmental agreement.
Resolution No. 3714 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF
TRANSPORTATION FOR THE PURCHASE OF FOUR PORTABLE TRAFFIC
MANAGEMENT SYSTEM TRAILERS.
Vice Mayor Eggleston opened the public hearing on Consent Agenda Items
1 through 6.
Mr. Leonard Clark, a resident of the City of Glendale Barrel District, voiced his
support of the Special Event Liquor License for the Thunderbird Academy Alumni
Rugby Association. He said he also approves of the improvements planned for the 43rd
Avenue and Glendale area and the Professional Services Agreement with the Bethany
Home Road Water Transmission Main.
Vice Mayor Eggleston closed the public hearing.
It was moved by Lieberman and seconded by Frate, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 6 including the
approval and adoption of Resolution No. 3712 New Series, Resolution No. 3713
New Series, and Resolution No. 3714 New Series, and to forward Special Event
Liquor License Applications for Thunderbird Alumni Rugby Association to the
State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval. Motion carried on a roll call vote, with the
following Councilmembers voting "aye": Goulet, Lieberman, Eggleston, Martinez,
and Frate. Members voting "nay": none.
ORDINANCES
7. ARIZONA PUBLIC SERVICE UTILITY EASEMENT
Ms. Kathie Sholly, Property Manager, presented this item.
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This is a request for the City Council to grant a utility easement in favor of Arizona
Public Service (APS) to ensure adequate electrical services to the Glendale Sanitation
building located at 6349 W. Orangewood Avenue.
To comply with the city's utility undergrounding ordinance, existing overhead
service must be placed underground.
The Sanitation Division has requested APS to supply electrical power to its new
modular building. Currently, there is overhead power at this site. To accommodate
this, APS needs to install an additional transformer that requires a new easement.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the City Manager to execute a utility easement in favor of Arizona
Public Service.
Ordinance No. 2347 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A UTILITY
EASEMENT IN FAVOR OF ARIZONA PUBLIC SERVICE COMPANY FOR THE
INSTALLATION OF UNDERGROUND ELECTRICAL SERVICE TO THE GLENDALE
SANITATION BUILDING LOCATED AT 6349 WEST ORANGEWOOD AVENUE IN
GLENDALE, ARIZONA; AND ORDERING THAT A CERTIFIED COPY OF THIS
ORDINANCE BE RECORDED
Vice Mayor Eggleston opened the public hearing on Item 7.
Mr. Leonard Clark, a resident of the City of Glendale Barrel District, addressed
the Council concerning all of the Ordinances. He stated APS has always been a good
partner with the city. He said dedication of the hockey arena is very exciting and
upgrading the safety codes will be good for the city. He commented on the importance
of the Water and Sewer Revenue Obligation sale to the city.
Vice Mayor Eggleston closed the public hearing.
It was moved by Goulet, and seconded by Lieberman, to approve
Ordinance No. 2347 New Series. Motion carried on a roll call vote, with the
following Councilmembers voting "aye": Goulet, Lieberman, Eggleston, Martinez,
and Frate. Members voting "nay": none.
8. DEDICATION OF ADDITIONAL RIGHTS-OF-WAY AROUND THE GLENDALE
HOCKEY ARENA
Ms. Kathie Sholly, Property Manager, presented this item.
This is a request for the City Council to dedicate additional rights-of-way serving
the area around the Glendale hockey arena. These rights-of-way include: Glendale
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and Maryland avenues between 91st Avenue and the Loop 101 Freeway; 91st, 93rd and
95th avenues, between Maryland and Glendale Avenues; and unnamed road,
sometimes referred to as Coyote Way, between 91st and 93rd avenues.
Dedicating these rights-of-way facilitates the opening of the Glendale hockey
arena and enables the general public to use the roadways to access the site, which
improves traffic circulation in and around the development.
As part of the ongoing development of the arena complex, Perini Construction has
constructed roadways through the site, as well as improved and widened the roadways
adjacent to the site. Granting use of the roadways to the general public requires a
formal dedication of the rights-of-way. The city owns all of the necessary land and will
record a document dedicating these areas. Once dedicated, the city will assume
responsibility for the maintenance of these roadways.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the City Manager to sign all documents necessary for the
dedication of real property to the public for roadway purposes.
Ordinance No. 2348 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, DEDICATING CERTAIN PROPERTY AROUND THE COYOTES
HOCKEY ARENA TO THE PUBLIC FOR USE AS A PUBLIC STREET
It was moved by Frate, and seconded by Martinez, to approve Ordinance
No. 2348 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Goulet, Lieberman, Eggleston, Martinez, and
Frate. Members voting "nay": none.
9. CONSTRUCTION AND SAFETY CODES UPDATE
Ms. Deborah Mazoyer, Building Safety Director, presented this item.
This is a request for the City Council to approve an ordinance adopting revised
Building and Fire Codes to be consistent with the latest construction industry standards
and ensure safety and consistency in construction in Glendale.
Updating construction and fire codes addresses the following Council Goals:
Enhances the quality of life for Glendale residents by providing a safely built
environment.
Ensures public safety and awareness through the adoption of the most up-to-
date and technologically current codes.
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Promotes economic development by using a single set of national codes that are
supported by the development community and that are used across the county.
A code adoption committee comprised of Assistant City Manager Pam
Kavanaugh, Fire Chief Mark Burdick, Deputy City Manager/Community Development
Tim Ernster, Building Safety Director Deborah Mazoyer, and Fire Marshal Greg Victor,
reviewed the adoption of the codes. The committee unanimously approved adoption of
the International Codes and directed the Building Safety and Fire Departments to
develop local amendments and to solicit comments from the development community.
Amendments were developed to more closely meet the needs of the city and to
conform to the geographical requirements of the city. Amendments were also closely
coordinated with other cities in the Valley and the state for consistency and
compatibility.
Historically, Council has updated the construction and fire codes every three to
five years as new editions became available. The most recent update was July 28,
1998.
With the adoption of the International Building Code, International Residential
Code, International Mechanical Code, and International Fire Code, the city will join the
majority of cities and states across the nation in implementing the first unified, national
code.
The Building Safety and Fire Departments held a public meeting on October 2,
2003 to solicit comments from the development community on the adoption of the
International Codes and the proposed amendments. Staff received no opposition or
negative feedback at that time.
The Home Builders Association of Central Arizona and the Building Owners and
Managers Association (BOMA) spoke in support of adoption. The Arizona Multi-
Housing Association and the International Code Council sent letters of support, which
are attached.
The costs to the Fire Department involve the purchase of the code documents
themselves. This cost is divided between three accounts: the arena area development
account, for the arena inspectors, a grant account for the volunteer inspectors, and a
general fund account for existing staff and the clerk's office. Training will be conducted
in-house.
The costs to the Building Safety Department involve the purchase of the code
books, which is budgeted, and training, which will be conducted in-house.
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Grants Capital One-Time Budgeted Unbudgeted Total
Expense Cost
FIRE - X FIRE - $850 $1160
$310
$5200
BLDG X $5200
SAFETY/
DSC
Account Name, Fund, Account and Line Item Number:
Fire Marshal's Office/Professional Development: 01-3340-7110
Fire Education & Prevention Grant/Other Line Supplies: 47-7698-7520
Fire Arena/Professional Development: 96-3345-7110
Building Safety/Professional Development: 01-5210-7110
Development Services Center/Professional Development: 01-5510-7110
The recommendation was to waive reading beyond the title and adopt an
ordinance amending the Code of the City of Glendale: Chapter 9, Buildings and
Building Regulations, and Chapter 16, Fire Prevention and Protection.
Ordinance No. 2349 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 9
(BUILDINGS AND BUILDING REGULATIONS) AND CHAPTER 16 (FIRE
PREVENTION AND PROTECTION) BY ADOPTING AND AMENDING THE
RELEVANT TECHNICAL CODES; AND SETTING FORTH AN EFFECTIVE DATE
It was moved by Goulet, and seconded by Frate, to approve Ordinance No.
2349 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Goulet, Lieberman, Eggleston, Martinez, and
Frate. Members voting "nay": none.
10. WATER AND SEWER REVENUE OBLIGATIONS SALE
Mr. Art Lynch, Financial Chief Financial Officer, presented this item.
This is a request for the City Council to approve the sale of water and sewer
revenue obligations, and related documents not to exceed $80,000,000. The sale will
fund approved projects in the fiscal year (FY) 2003-04 capital improvement program
(CIP).
Goals of providing financial stability, managing growth, preserving
neighborhoods, and enhancing the quality of life for Glendale residents are addressed
through the action being requested. Proceeds are needed to fund budgeted FY 2003-
04 CIP projects that meet these goals. Estimated revenues in the current and future
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fiscal years are anticipated to adequately fund repayment and interest on the
outstanding obligations.
A CIP finance team staffed by the Budget, Engineering, and Finance
departments met over the last several weeks to review available funds for projects in
FY 2003-04. They consulted with the city's bond counsel (Greenberg Traurig, LLP),
and financial advisor (Johnson Consulting Group, LLC). The team determined that
issuance of water and sewer obligations through a negotiated sale with the investment-
banking firm of J. P. Morgan Securities, Inc. is prudent at this time based on market
conditions and projected cash flow.
Council adopted the FY 2003-04 budget including water and sewer CIP projects
on June 24, 2003. The adopted budget anticipated receipt of $80 million in proceeds
to fund approved projects. On September 14, 1993, the Council adopted Ordinance
No. 1784 New Series, which amended the city's master water and sewer ordinance with
respect to rate covenants, covenants applicable to the issuance of additional bonds and
covenants applicable to operation of the systems, all in a manner advantageous to the
city. Council adopted that master ordinance no. 1323 new series on December 4,
1984. This proposed sale is consistent with those ordinances, and is deemed to be
junior and subordinate obligations, for all purposes of the master ordinance.
Sale proceeds fund a variety of approved water and sewer CIP projects,
including expansion of the existing West Area Water Reclamation Facility from 4.3/7.0
million gallons per day (MGD) to 10 MGD; payment to the Sub-Regional Operating
Group (SROG) for Glendale's participation in the 91st Avenue wastewater treatment
plant upgrades and expansion to the existing 153 MGD facility; replacement or
rehabilitation of water lines throughout the city; replacement or rehabilitation of existing
sewer lines; a water resources master plan and water treatment plant design; design
and construction of facilities at the Cholla water treatment plant to meet solids handling
regulations; and water plant land purchase. These bonds will not increase the current
rate structure previously approved.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the execution and delivery of documents necessary to effectuate
the sale of water and sewer revenue obligations.
Ordinance No. 2350 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE EXECUTION AND DELIVERY OF A
PURCHASE AGREEMENT, A TRUST AGREEMENT, A CONTINUING DISCLOSURE
AGREEMENT, AND AN OBLIGATION PURCHASE CONTRACT; APPROVING AN
OFFICIAL STATEMENT; APPROVING THE ISSUANCE AND SALE OF NOT TO
EXCEED $80,000,000 SUBORDINATE LIEN WATER AND SEWER REVENUE
OBLIGATIONS, SERIES 2003, EVIDENCING A PROPORTIONATE INTEREST OF
THE OWNERS THEREOF IN THE PURCHASE AGREEMENT; DELEGATING THE
DETERMINATION OF CERTAIN PROVISIONS; AUTHORIZING THE TAKING OF ALL
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OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTION
CONTEMPLATED BY THIS ORDINANCE.
It was moved by Frate, and seconded by Martinez, to approve Ordinance
No. 2350 New Series. Motion carried on a roll call vote, with the following
Councilmembers voting "aye": Goulet, Lieberman, Eggleston, Martinez, and
Frate. Members voting "nay": none.
BOARDS AND COMMISSIONS
11 . BOARDS AND COMMISSIONS
This is a request for the City Council to approve the recommended appointments
to the following commissions that have a vacancy or expired term.
Aviation Advisory Commission
Effective Term
Date Expires
Jones, Billy S. Chair Appointment 11/24/2003 11/24/2004
(Yucca)
Heyden, Ron Vice-Chair Appointment 11/24/2003 11/24/2004
(Cholla)
Citizens Commission on Neighborhoods
Kolodziej, John Yucca Appointment 10/28/2003 06/30/2005
Commission on Persons With Disabilities
Bro, Yvette Cactus Appointment 10/28/2003
02/27/2005
The recommendation was to make appointments to the Commissions.
It was moved by Martinez and seconded by Frate, to appoint the applicants
listed above, for the terms listed above, to the Aviation Advisory Commission,
Citizens Commission on Neighborhoods, and Commissions on Persons with
Disabilities. The motion carried unanimously.
MOTION TO EXCUSE COUNCILMEMBER
It was moved by Lieberman and seconded by Frate to excuse Mayor Elaine
Scruggs and Councilmember Clark. The motion carried unanimously.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
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It was moved by Eggleston, and seconded by Frate, to hold a City Council
Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday,
November 4, 2003, to be followed by an Executive Session pursuant to A.R.S. 38-
431.03. The motion carried unanimously.
CITIZEN COMMENTS
Mr. Leonard Clark, a resident of the City of Glendale Barrel District, expressed
his appreciation for the opportunity to participate in the Council's meetings. He thanked
the City Council for the increased bus service, suggesting, however, that it be better
coordinated with the City of Phoenix. He approved of the city's intergovernmental
agreement with the Glendale Elementary School District, stating student scores will
increase as more of their parents earn their GEDs and diplomas. He asked the city to
establish a cemetery for veterans.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Lieberman commented John Edmondson was in the audience,
noting the Bethany Heights Association had over 200 volunteers who participated in
Saturdays' Make a Difference Day. He said the approved intersection improvements
will take care of the curb and gutter between 44th and 45th Avenues on Northern and
47th to 49th Avenues on Bethany Home Road. He encouraged residents to come out for
the City's Veterans Day Parade on Saturday, November 8.
Councilmember Martinez announced a neighborhood meeting will be held at
Arrowhead Elementary School on November 5.
Councilmember Frate reminded everyone to vote in next Tuesday's county
election. He wished everyone a safe Halloween and urged people to watch children
around water.
Councilmember Lieberman noted a district meeting will be held November 12 at
Rose Lane Park.
Vice Mayor Eggleston stated Mayor Scruggs is in Chicago with Governor
Napalitano and Senator McCain meeting with owners of the NFL.
ADJOURNMENT
There being no further business, the ii-eting was adjourned at 7:33 p.m.
Pamela Hanna - City Clerk
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