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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/24/2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, JUNE 24, 2003, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Rick Flaaen, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 6 resolutions and 3 ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE JUNE 10, 2003 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the June 10, 2003 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as corrected. The motion carried unanimously. PROCLAMATIONS AND AWARDS CITY S.A.F.E. PROCLAMATION This is a request to proclaim July 2003 as the City S.A.F.E. campaign's Senior Safety Month. The City of Glendale continues its community awareness campaign by focusing on safety being the key to living a long and healthy life. Activities and festivities are planned in conjunction with the opening of the new Glendale Adult Center. The campaign offers residents and business owners an opportunity to attend programs, activities, and events to learn how to keep themselves and their families out of harm's way. The recommendation was to proclaim July 2003 as Senior Safety Month and present proclamations to Dr. Kathleen Goeppinger, President of Midwestern University and Michelle Lehman, Community Relations Manager for APS. 1 Dr. Goeppinger thanked the Mayor and Council for bringing the City SAFE Programs to citizens of Glendale. Ms. Lehman also thanked the Mayor and Council on behalf of APS for their support of the campaign. WESTSIDE FOOD BANK DONATION MONTH PROCLAMATION This is a request to honor the accomplishments of the Westside Food Bank to the Glendale community by proclaiming June 2003 as Westside Food Bank Donation Month. The Westside Food Bank has seen a tremendous increase in people requesting help and a decrease in available funds. They distributed more than 30 million pounds of food last year and volunteers donated more than 205,000 hours. They are an integral part of the safety net that serves our neighbors in crisis. The recommendation was to proclaim June 2003 as Westside Food Bank Donation Month and present the proclamation to David Siegler, Director of Community Relations and Development for Westside Food Bank. Mr. Siegler stated 30 years ago the citizens of Glendale recognized the need for a food bank and, in response to that need, established the Westside Food Bank. He said they have since grown from distributing 285,000 pounds of food the first year to over 30 million pounds to people in need across the state. He noted children who often have to rely on free lunches at school do not have access to the program during the summer months. He encouraged everyone to continue their support of the Westside Food Bank. RECOGNITION OF COMMUNITY SERVICE FOR PLANNING COMMISSIONERS ALBERT POTOCKI AND MICHAEL SOCACIU This is a request for the City Council to honor Albert Potocki and Michael Socaciu for their dedicated service to Glendale's Planning Commission. The function of the Planning Commission is to provide analysis and recommendations to the City Council on matters affecting land use and development within the city. Mr. Potocki served on the Planning Commission from 1999 to 2003 and was Chairman of the Commission during the last two years of his term. Mr. Socaciu served on the Planning Commission from 2001 to 2003 representing the Yucca District. The recommendation was to present plaques to Albert Potocki and Michael Socaciu for outstanding service to the City of Glendale as members of the Planning Commission. 2 Mr. Potocki thanked the Mayor and Council for the opportunity to serve on the Commission and participate in the development of the City of Glendale. He commented that the Commission had to deal with several complex and controversial issues during his tenure. Mr. Socaciu thanked Councilmember Clark for appointing him to the Commission and Yucca District residents for their support. CONSENT AGENDA Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 6 and Ms. Pamela Hanna, City Clerk, read consent agenda resolutions numbers 7 through 11 by number and title. 1. GENERAL FUND CONTINGENCY TRANSFERS It was moved by Clark, and seconded by Lieberman, to remove item 1 from the table. The motion carried unanimously. This is a request to transfer a total of $4,412,185 in contingency appropriation that is necessary to cover: 1) outside legal fees due to ongoing litigation of $250,000; 2) grant awards of $300,000; and 3) a $2,562,185 debt service payment on General Obligation bonds; and 4) $1,300,000 costs of issuance funded by multipurpose arena complex construction bond proceeds. These transfer requests are for appropriation only. First, due to ongoing litigation on cases such as John F. Long v. City, Trombley v. City and Glendale Media v. City, it is necessary to continue contracting with outside counsel to cover the city's interests in these cases. The City Attorney's Office anticipates a total payout in Fiscal Year 2002-03 of approximately $250,000 to outside counsel, none of which is available in their existing budget. Second, grant opportunities, including Homeland Security grant funding, have necessitated an increase in appropriation in the Grants Fund. Approval of this request does not increase the cash or match funding in this account, but simply increases the appropriation. Due to the grant funding received, it is necessary to transfer $300,000 from the Contingency Fund to increase the appropriation in order to spend the grant funds received. Third, the debt service payment transfer is required due to the sale of General Obligation Bonds that took place on April 1, 2003. This payment is required on July 1, 2003. The cash is available in the General Obligation Debt Service Fund and this payment will also free up $2 million in six percent general obligation bonds capacity. 3 Finally, normal costs of bond issuance of $1 ,300,000 related to the multipurpose arena complex construction project are incurred and paid from bond proceeds. Available cash in the arena development fund is used for payment. The recommendation was to authorize the transfer of $4,412,185 in spending authority from the General Fund Contingency Account 01-2450-7000 as follows: $250,000 to 01-1510-7330 for outside legal fees; $300,000 to 47-7026-7330 to increase appropriation for grant funding; $2,562,185 to 20-8160-9300 to increase appropriation in order to make the debt service payment for the April 1, 2003 General Obligation Bonds; and $1,300,000 to 96-2226-7330 to increase appropriation authority for costs of issuance for the multipurpose arena complex construction project. 2. 2003- 04 PERFORMING ARTS GRANTS This is a request for City Council to authorize the City Manager to execute the contracts and documents to approve the 2003-04 Performing Arts Grants. In January 1996, the City Council approved the Performing Arts Granting Program to motivate, increase and support the performing arts in Glendale. Disciplines included in performing arts are music, theater and dance. Individual grant awards cannot exceed $2,500 and are funded from the Municipal Arts Fund. Since the inception of this program, 53 Performing Arts Grants, totaling $126,605, have been authorized for funding. Twelve grant applications, totaling $28,900, were submitted by the entry deadline of April 1, 2003. At the April 16, 2003, meeting, the Arts Commission evaluated and scored the grant applications according to the criteria established in the grant program guidelines. The evaluation criteria includes the level of artistic quality; ability to serve the needs of the community, including affordability and access; the organization's ability to complete the project; and evidence that the program would not be possible without the grant. The applications were then ranked from highest to lowest score as a guide for funding recommendations. At the May 21, 2003, meeting, the Arts Commission recommended funding 10 grant applications for the full amount requested. Grants recommended for funding are: • Desert Spirit Elementary School, theater residency ($2,500) • Encore Interactive Theater, residency at Glenn Burton Elementary School ($2,500) • Filipiniana Cultural Dance Group of Arizona, residency at Desert Palm Elementary School ($2,500) • Glendale Public Library— Main, Latin American Authors Series ($2,500) • Glendale Public Library-Foothills Branch, Native American Performances and Workshop Series ($2,500) 4 • Glendale Public Library— Main, children's music residency ($2,500) • Highland Lakes School, music residency ($2,500) • Peoria Unified School District, dance residency and performance at Cactus High School ($2,500) • Peoria Unified School District, two theater performances at Glendale schools ($2,500) • Sahuaro Ranch Foundation, concert and performance series ($2,500). The total amount recommended for funding is $25,000. This project will be funded by the Municipal Arts Fund, Account No. 70-9700-8800. The Municipal Arts Fund has a current balance of $547,590. The recommendation was to authorize the City Manager to execute the contracts and documents to complete the 2003-04 Performing Art Grant awards. 3. AWARD OF CONSTRUCTION CONTRACT - MUNICIPAL FIELD OPERATIONS COMPLEX, PHASE I This is a request for City Council approval of a Construction Manager at Risk (CM@R) construction contract with D.L. Withers Construction, LC, for the construction of the Municipal Field Operations Complex, Phase I. In April 2002, City Council approved the revised 25-year Municipal Field Operations Complex master plan and facility additions and improvements needed for the next 10 years. In July 2002, Council awarded D.L. Withers Construction, LC, a CM@R contract to assist with the first phase of the Municipal Field Operations Complex. D.L. Withers, Arrington Watkins Architects and city staff have completed a detailed design incorporating many of staff's requests and ideas. D.L. Wither's helped identify and solve design and constructability issues, developed the project schedule and budget requirements, and managed the subcontractor bidding process to establish the guaranteed maximum price (GMP) for constructing the project. The first phase of the Municipal Field Operations Complex master plan includes the construction of a new 70,000 square foot equipment maintenance shop and 15,000 square foot warehouse, demolition of a portion of the former Spring City Knitting building, tenant improvements for the vacated equipment maintenance facility and warehouse, and street improvements on the south side of Orangewood Avenue. D.L. Withers Construction, LC, has conducted the subcontractor bidding and has established the GMP of $13,119,972. Construction will be completed in October 2004. 5 Funds for the construction of this project are available in Fiscal Years 2003-06, Field Operations Complex, Account No. 30-8563-8300. The recommendation was to approve the Construction Manager at Risk construction contract with D.L. Withers, LC, in the amount of$13,119,972. 4. PROFESSIONAL SERVICES AGREEMENT — INTERSECTION IMPROVEMENTS AND STREET WIDENING This is a request for City Council approval of a professional services agreement with Stanley Consultants, Inc. for engineering design and construction services for intersection improvements at 75th and Glendale Avenues, 75th Avenue and Came(back 75th b- , Road as well as street widening along 783rd and Glendale Avenues. In November 2001, Glendale voters approved funding for the GO Program for a variety of transportation projects to enhance the quality of life throughout Glendale. These intersection improvements and pavement widening projects under the GO program include paving, curb and gutter, sidewalk, busbays, landscaping, lighting, signal modifications, and other street related improvements. The city's General Engineering Consultant (GEC) for the GO Program has prepared design concepts for all of the improvements listed above. These design concepts will serve as the basis for the final design. The GEC has also made contact with property owners directly impacted by the improvements. Public meetings were recently conducted at several locations around the city to inform the public of the projects and to receive comments. The Engineering Department staff recently selected several engineering firms to provide professional engineering services on an on-call basis. In general, firms will be selected to provide engineering and construction services on a rotational basis beginning with the highest ranked firm. The highest ranking firm in this consultant selection was Stanley Consultants, Inc. The Engineering Department staff has negotiated a scope of work and fee for design and construction services with Stanley Consultants, Inc. in the amount of $510,183. Funds for the design and construction of this project are available in Intersection Improvements, Account No. 25-9448-8300 ($47,039), Bus Pullout, Account No. 25-9445-8300 ($32,346) and Lane Drop Elimination, Account No. 25-9464-8300 ($430,798). The recommendation was to approve the professional services agreement with Stanley Consultants, Inc. in the amount of $510,183. 5. PURCHASE OF FIRE MOBILE COMPUTER TERMINALS AND TRAINING RADIOS 6 This is a request for City Council to approve the purchase of 30 Mobile Computer Terminals (MCT) to be used for Fire Department dispatching through the Phoenix Regional Wireless Network. They will replace the outdated Mobile Data Terminals (MDT) currently installed in Fire Department vehicles. This new technology is part of Phoenix's dispatch system upgrade currently underway. The MCT equipment utilizes global imaging that pinpoints the exact location of the emergency and displays it on the computer screen. This capability is expected to enhance response times by providing far more precise information to responders. The Phoenix Fire Department has begun phasing out their MDT and no longer supports this equipment in their dispatch system. If an on-board MDT malfunctions, the engine will need to be dispatched manually until the new equipment is installed. Phoenix plans to replace the MDT in other Valley fire departments one at a time over the next two years, beginning with the East Valley. Glendale is scheduled for late 2004, or early 2005. To help keep the old system operational until all departments can be converted, the Phoenix Fire Department is offering the MCT equipment at a substantial savings to departments that can purchase them early, and discontinue using the old system. Units that are purchased now are being made available for $7,500 each, a savings of 50%. By converting to the MCT system now, the Glendale Fire Department will avoid service interruption and response time delays from the unsupported MTD hardware. This request also seeks Council approval to purchase ten 800-MegaHertz radios for training Glendale firefighters on the new radio communications equipment to be activated in 2005. The cost of the radios is $3,600 each. Funding in the amount of $280,000 is budgeted for this purchase in the Capital Improvement Program, Account No. 60-9412-8400. The recommendation was to authorize the Fire Department to purchase 30 Mobile Computer Terminals and ten 800-MegaHertz training radios as part of the Phoenix Regional Wireless Network. 6. 2003-04 EMPLOYEE BENEFIT PROGRAM RENEWAL This is a request for City Council to approve the recommendations listed below for the renewal of the employee benefit program for the 2003-2004 plan year. In the fall of 2002, the city began the renewal process for the 2003-2004 employee benefits plan year that was due to begin on May 1st, 2003. This renewal date applied to the medical, life, dental, vision, and flexible spending account programs. To allow for the presentation of comprehensive total compensation recommendations to Council during the spring budget workshops, it was necessary to extend the current health plan year beyond the May 1st, 2003 renewal date. The current benefit program vendors agreed to extend their current rates and benefits to enable the city to present the benefits renewal to Council in the spring. The benefits staff, management team, health consultant and 7 the Employee Health Care Task Force recommend the following employee benefit program: • Plan Year The plan year for the insurance plans and flexible spending account program will be changed to July 1-June 30 for FY2003-04 and subsequent years. • Medical Recommend retaining Blue Cross Blue Shield as the carrier for the medical plan with no change in plans offered. Revisions to the medical plan include: 1) Blue Cross Blue Shield will be the provider of prescription services; 2) the retail prescription co-payments will change from $10 (generic), $15 (preferred brand name), $25 (non-preferred brand) to $7, $20 and $40 respectively and 3) change the mail order drug program from one co-pay for a three month supply to two co- pays for a three month supply. By making these plan revisions, the rate increase required for the city is 11.5% for both the PPO and HMO plans. There is no increase in premiums for employees or retirees. Any budget shortage resulting from this rate increase can be funded from the Employee Benefits Internal Service Fund established in 2000 to stabilize future program increases. • Life Insurance Sun Life Assurance Company is recommended as the new provider for the city's life insurance benefits effective July 1, 2003. City costs for basic life and accidental death and dismemberment coverage will be reduced by approximately 28%. There will be no change in employee costs for supplemental life. Rates are guaranteed for three years. • Dental and Vision Insurance There is no change in benefits or employee costs for the renewal period for the dental or vision insurance. • Administration of the Flexible Spending Accounts No increase is required in the funds budgeted for the administration of this program. • Third Party Administration Service for the Workers Compensation Program Matrix Absence Management, Inc. is recommended as the new provider of third party administration services for the City's self-funded workers compensation insurance program. The recommendation was to authorize the City Manager to execute all contracts necessary for the renewal of the Employee Benefit Program. CONSENT RESOLUTIONS 8 7. INTERGOVERNMENTAL AGREEMENT FOR PARTICIPATION IN THE MARICOPA COUNTY EMERGENCY MANAGEMENT SYSTEM This is a request for City Council to approve an intergovernmental agreement with Maricopa County for disaster and emergency management. Through the assistance of Maricopa County Department of Emergency Management participating communities are able to organize a coordinated countywide effort of disaster management and recovery. Some of the benefits include assistance in the development and distribution of a city Emergency Operations Plan (EOP) consistent and compatible with the county's EOP; development and maintenance of extraordinary operational systems, such as communications and warning systems through the county's emergency operations center; development and maintenance of a countywide inventory of resources available for use in the event of a disaster; assistance in obtaining disaster recovery funding; assistance in conducting disaster response exercises; and assistance with providing public awareness and education on disaster and emergency-related subjects. The term of this agreement extends from the date of execution to June 30, 2013. Both parties have the option to terminate the agreement sooner. The annual cost for cities to participate is calculated using a formula of their local population and budget. The cost for the City of Glendale for FY 2003-04 will be $16,469.95, which is funded in the Fire Department's base budget. The recommendation was to adopt a resolution authorizing the renewal of an intergovernmental agreement between the City of Glendale and Maricopa County Department of Emergency Management, to provide disaster and emergency management services. Resolution No. 3679 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF MARICOPA FOR PARTICIPATION IN THE DISASTER AND EMERGENCY MANAGEMENT SERVICES 8. DESIGN ADJUSTMENTS TO THE 67TH AVENUE OVERPASS AT GRAND AND NORTHERN AVENUES This is a request for City Council to approve an amendment to the Intergovernmental Agreement (IGA) between the Arizona Department of Transportation (ADOT) and the City of Glendale. Council approved this IGA on April 16, 2003, for City of Glendale enhancements to the Maryland Avenue and the 67th Avenue overpasses. ADOT completed the design of the 67th overpass prior to the development of the IGA and, did not incorporate the future expansion of Northern Avenue at Grand and 67th Avenues. The City of Glendale is requesting ADOT to incorporate the future expansion of Northern Avenue into the design of the 67th Avenue overpass. The amendment to the IGA includes design adjustments to the 67th Avenue overpass at Grand and 9 Northern Avenues. These design adjustments will increase capacity, reduce travel times on Northern Avenue and tie together the western arm of the Glendale Municipal Planning Area. The Citizens Transportation Oversight Commission (CTOC), on June 5, 2003, recommended approval of this action. The City of Glendale is nearing completion of a design concept for future expansion on Northern Avenue. These design adjustments to the 67th Avenue overpass will accommodate increased traffic capacities on Northern Avenue. ADOT estimates the cost of these design adjustments to be $400,000. Funds are available in the Northern Avenue Account No. 25-9473-8300, and come from the Glendale Onboard (GOD Transportation Program. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an agreement with ADOT to include $400,000 for design adjustments to the 67th overpass at Grand and Northern Avenues. Resolution No. 3680 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION (JPA 02-88) TO PROVIDE DESIGN ADJUSTMENTS TO THE 67TH AVENUE OVERPASS OVER GRAND AVENUE TO ACCOMMODATE FUTURE CONSTRUCTION OF THE NORTHERN AVENUE SUPER STREET 9. GRANT FOR AUTO-THEFT PREVENTION EQUIPMENT This is a request for the City Council to accept two grant awards of $22,074 and $2,295 from the Arizona Automobile Theft Authority for equipment to help combat auto theft. The State of Arizona has the highest rate per capita of vehicles stolen in the nation. The total cost associated with auto theft in 2002 was $7.5 billion. The Police Department will be using the grant award of $22,074 to purchase a bait vehicle, which will be deployed in areas of high auto theft activity. The system in the bait vehicle, HGI Wireless, is currently being used by other cities in the Valley. The system will allow dispatch to track the vehicle once the vehicle's door has been opened or if the vehicle is in operation. A video system will also be used to monitor activity within the vehicle. The Police Department will have the capability of shutting off the vehicle or locking the doors and windows at any time. The Police Department will be using the grant award of $2,295 to purchase a complete vehicle etching station, which will be used by the department to etch Vehicle Identification Numbers (VIN) on citizens' vehicles at multiple community events throughout the year. The system includes a Palm Pilot VIN reader, printer, waiver 10 forms, and all necessary accessories. The Glendale Police Department has used this system in the past with All-State Insurance, and it has been very successful in making autos less attractive to thieves. There are no matching funds required for these grants. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to accept two grant awards of 22,074 and $2,295 from the Arizona Automobile Theft Authority for equipment to help combat auto theft. Resolution No. 3681 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING FROM THE ARIZONA AUTOMOBILE THEFT AUTHORITY TWO GRANTS: (1) A GRANT FOR AN AUTO THEFT PUBLIC AWARENESS PROGRAM (VIN ETCHING) AND (2) A GRANT TO ASSIST THE GLENDALE POLICE DEPARTMENT IN VEHICLE THEFT INVESTIGATIONS 10. INTERGOVERNMENTAL AGREEMENTS - SCHOOL RESOURCE OFFICERS This is a request for City Council to authorize the City Manager to enter into intergovernmental agreements between the City of Glendale and five community school districts to assign Glendale police officers to the campuses of local schools. The Police Department currently has five school resource officers assigned to various high schools and elementary schools in the Glendale Union High School District, the Glendale Elementary School District, and the Alhambra School District. The school resource program began in 1992, with one officer being assigned to the Barcelona Primary School. In 1999, two officers were added to the program with one assigned to Independence High School and one to Ironwood High School. In 2001, two more officers were added to the program with one assigned to Challenger Middle School and one to Apollo High School. All of the school resource officers are totally funded in the general fund. The city receives salary reimbursement of $36,000 each from two of the schools while the remaining three positions are reimbursed by federal grants. These contracts will continue the assignment of one officer to each of the schools during the 2003-04 school year. The assigned officers participate in educational programs, which aid students in dealing successfully with peer pressure, child abuse, gangs, and other related issues. The officers investigate cases of school related criminal activities and assist school administrators in addressing these matters. The officers work on campus while school is in session. During the summer and other recreational breaks, the officers complete duties as assigned by the Police 11 Department. This partnership allows us to continue our educational efforts in local schools while increasing police visibility and presence in the community at a low cost and with no decline in other service levels. The recommendation was to waive reading beyond the title and adopt five resolutions authorizing the City Manager to enter into intergovernmental agreements between the City of Glendale and community school districts to assign Glendale police officers to the campuses of local schools. Resolution No. 3682 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE GLENDALE UNION SCHOOL DISTRICT FOR THE ASSIGNMENT OF ONE POLICE OFFICER AT APOLLO HIGH SCHOOL TO AID IN REDUCING CRIME ON THE SCHOOL CAMPUS THROUGH EDUCATION, POSITIVE POLICE/STUDENT INTERACTION AND ENFORCEMENT OF CRIMINAL LAWS Resolution No, 3683 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ALHAMBRA SCHOOL DISTRICT FOR THE ASSIGNMENT OF ONE POLICE OFFICER AT BARCELONA ELEMENTARY SCHOOL TO AID IN REDUCING CRIME ON THE SCHOOL CAMPUS THROUGH EDUCATION, POSITIVE POLICE/STUDENT INTERACTION AND ENFORCEMENT OF CRIMINAL LAWS Resolution No. 3684 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE GLENDALE ELEMENTARY SCHOOL DISTRICT FOR THE ASSIGNMENT OF ONE POLICE OFFICER FOR CHALLENGER MIDDLE SCHOOL TO AID IN REDUCING CRIME ON THE SCHOOL CAMPUS THROUGH EDUCATION, POSITIVE POLICE/STUDENT INTERACTION AND ENFORCEMENT OF CRIMINAL LAWS Resolution No. 3685 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE PEORIA UNIFIED SCHOOL DISTRICT FOR THE ASSIGNMENT OF ONE POLICE OFFICER FOR IRONWOOD HIGH SCHOOL TO AID IN REDUCING CRIME ON THE SCHOOL CAMPUS THROUGH EDUCATION, POSITIVE POLICE/STUDENT INTERACTION AND ENFORCEMENT OF CRIMINAL LAWS 12 Resolution No. 3686 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE GLENDALE UNION SCHOOL DISTRICT FOR THE ASSIGNMENT OF ONE POLICE OFFICER AT INDEPENDENCE HIGH SCHOOL TO AID IN REDUCING CRIME ON THE SCHOOL CAMPUS THROUGH EDUCATION, POSITIVE POLICE/STUDENT INTERACTION AND ENFORCEMENT OF CRIMINAL LAWS 11. INTERGOVERNMENTAL AGREEMENT WITH CITY OF PEORIA FOR DETENTION AND WEEKEND COURT SERVICES This is a request for City Council to enter into an intergovernmental agreement between the City of Glendale and the City of Peoria to provide detention and weekend court services to the Peoria Police Department. The Glendale Police Department has been providing detention and weekend court services to the Peoria Police Department since 1995. The total number of Peoria bookings and cost recovery of providing this service has been: Bookings Recovery Cost FY 00/01 546 $25,762.50 FY 01/02 567 $68,693.99 FY 02/03 (Through April)421 $46,967.08 After an extensive evaluation of this contract, it is necessary to increase the cost of this service to adequately reflect the increase in jail services. The new cost of services to the Peoria Police Department will be $122.46 per inmate per day for detention services and $50.30 per inmate per day for weekend court services. These costs were increased from the current rate of $102.16 per inmate per day for detention services and $27.07 per inmate per day for weekend court services. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement between the City of Glendale and the City of Peoria to provide detention and weekend court services to the Peoria Police Department. Resolution No. 3687 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A RENEWAL AGREEMENT TO THE INTERGOVERNMENTAL 13 AGREEMENT WITH THE CITY OF PEORIA TO PROVIDE DETENTION AND WEEKEND COURT SERVICES FOR THE CITY OF PEORIA POLICE DEPARTMENT Mr. Leonard Clark, a resident of the City of Glendale Barrel District, voiced his support for all of the Consent Agenda items. He commended the Council on their efforts to promote the arts. He also commented on the employee benefits program, stating Council does a great job of looking out for the city's employees. It was moved by Clark and seconded by Frate, to approve the recommended actions on Consent Agenda Item Nos. 1 through 11, including the approval and adoption of Resolution No. 3679 New Series, Resolution No. 3680 New Series, Resolution No. 3681 New Series, Resolution No. 3682 New Series, Resolution No. 3683, New Series Resolution No. 3684 New Series, Resolution No. 3685 New Series, Resolution No. 3686 New Series, and Resolution No. 3687 New Series. The motion carried unanimously. PUBLIC HEARING — LAND DEVELOPMENT ACTIONS 12. REZONING APPLICATION Z-02-33: 8012 WEST ORANGEWOOD AVENUE Ms. Teresa Hillner, Planner, presented this item. This is a request by 80th Avenue Land Solutions to amend the development standards on this recently annexed SR-17 (Suburban Residence, Planned Residential Development) zoned property. The 19.94 acre parcel is located east of the northeast corner of 83rd Avenue and Orangewood Avenue. The proposed development plan for Topaz proposes 31 large lots set in a gated community served by a private street at a density of 1.56 dwelling units per acre. This request will amend the PRD by establishing development standards in accordance with City of Glendale standards. Lot sizes vary from 18,000 to 22,237 square feet. The proposed SR-17 zoning is consistent with the General Plan designation of 1-2.5 dwelling units per acre. The request is compatible with surrounding residential development. On June 5, 2003, the Planning Commission recommended approval of Z-02-33, subject to five stipulations. The recommendation was to conduct a public hearing and approve Z-02-33, subject to the five stipulations recommended by the Planning Commission. Mr. David Maguire, Applicant's Representative, stated the development is gated, with an extra large landscape setback along Orangewood Avenue. He said they have also created landscape islands and a nice open space focal point at the neighborhood's entrance. He asked the Council to reverse the stipulations added by the Planning Commission, explaining the 10 foot side yard setbacks are necessary to allow the 14 developer to shape the lot to fit its needs. He said, in some cases, it might be necessary to move the house to one side of the lot to allow access to side entry garages or guest quarters. With regard to the maximum lot coverage, he noted the current 30 percent coverage allows 5,640 square feet of coverage. He stated one of the plans they are considering would provide 4,700 square feet of livable space, plus garage space and patios, for a total square footage of 6,200 square feet. He said the possibility of a guest house and an RV storage garage, at 600 square feet each, would increase the lot coverage to 7,400 square feet. He stated the 40 percent lot coverage he requested would allow 7,500 square feet of coverage. Councilmember Clark asked if a 10 foot side yard setback would provide enough room for an RV. Mr. Maguire offered to stipulate to a 15 foot side yard setback on one side of houses that offer a side entry garage or has some other need for rear access. Councilmember Clark asked if the 40 percent lot coverage being requested would include the guest house or other accessory buildings. Mr. Maguire answered yes. He pointed out 60 percent of the lot would remain open space. Councilmember Goulet asked Mr. Maguire how appealing the project would be to developers if the stipulations were not changed. Mr. Maguire said, in general, the more flexibility a developer has to meet a buyer's needs, the better. Councilmember Lieberman asked if some of the lots would be built to the 10 foot side yard setbacks on both sides. Mr. Maguire said his desire would be to have 10 foot side yard setbacks on both sides, with a 15 foot setback on one side for those properties that require side yard access. Councilmember Lieberman stated he does not object to the 40 percent lot coverage. Councilmember Lieberman referred to a letter received from SRP requesting prominent notice of the power plant location be placed in the public report, prominent signage be located within the subdivision, purchasers be required to sign a copy of the notice and that the notice be included in any CC&R's adopted. He asked Mr. Maguire how he would feel about the addition of four stipulations formalizing SRP's request. Mr. Maguire said he would agree to the stipulations, expressing his opinion full disclosure is in everyone's best interest. In response to Councilmember Martinez's question, staff indicated they would support the applicant's request for 40 percent lot coverage and that other developments in the area have similar lot coverage's. Councilmember Frate asked if a builder or individuals would develop the property. Mr. Maguire said his intent at this point is to market to upscale builders for individual custom sales. Vice Mayor Eggleston pointed out the Planning Commission did not stipulate to 15 foot side yard setbacks, explaining that it is the standard for SR-17 development. Mr. Maguire agreed, stating, however, PRD zoning allows an applicant to request deviations from the standards. He reiterated staff believes the requested deviations are appropriate. Vice Mayor Eggleston expressed his opinion the applicant does not need 15 to change the standards to make the property more marketable. Mr. Maguire said, while it is not a deal breaker, he would hope Council will follow staffs recommendation. Vice Mayor Eggleston asked Mr. Maguire if his firm is advocating that the City relax some of its SR-17 standards. Mr. Maguire responded no. Vice Mayor Eggleston asked if they anticipate any housing products that will extend to the 10 foot setbacks on both sides. Mr. Maguire stated it would be unlikely, but the 10 foot setbacks will provide the ability to push the house to one side. Mayor Scruggs opened the public hearing on Agenda Item No. 12. Ms. Jayne Lewis, Salt River Project, offered to answer questions about the stipulations they are requesting. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, expressed his opinion it will be a beautiful development, stating he appreciates the applicant's willingness to accept SRP's recommended stipulations. Mayor Scruggs closed the public hearing. It was moved by Clark, and seconded by Lieberman, to approve Rezoning Application Z-02-33: 8012 West Orangewood Avenue, subject to the Planning Commission's recommendation with modification to allow 10 foot side yard setbacks and 40% lot coverage, and the four stipulations submitted by SRP. Vice Mayor Eggleston expressed concern about the limited side yard setbacks, stating, however, the community will be gated and, therefore, have little impact on neighboring developments. Upon a call for the question, the motion carried unanimously. The SRP stipulations as approved in the motion are as follows: 1. Prominent notice within the public report of the power plant and high voltage lines. SRP will provide an aerial map included that would depict the proximity of the plant and transmission line corridor to the subdivision ("Exhibit"). The disclosure language specifically agreed to is as follows: DISCLOSURE STATEMENT LOCATED ABOUT ONE MILE NORTHEAST OF THE SUBDIVISION, AT 73RD AVENUE AND NORTHERN, IS THE AGUA FRIA GENERATING PLANT. IT IS A 637MW GROSS PLANT WHICH BURNS NATURAL GAS AND DIESEL OIL. THE PLANT EMITS NORMAL NOISES, VIBRATIONS, STEAM RELEASES AND ODORS ASSOCIATED WITH SUCH A PLANT. THE PLANT AND ASSOCIATED TRANSMISSION LINES MAY BE EXPANDED IN THE FUTURE. 16 2. Purchasers to sign a copy of the notice with the disclosure statement and Exhibits, for the City, SRP and sales files. 3. Inclusion of the Exhibit is any CC&R's adopted. 4. Prominent signage within the subdivision sales office. The signage will Include the Exhibit and disclosure statement. 13. REZONING APPLICATION Z-02-34: 7701 NORTH 83RD AVENUE Ms. Teresa Hillner, Planner, presented this item. This is a request by Coe and Van Loo Consultants, Inc., representing Bright Angel Trust to establish development standards on this recently annexed SR-17 PRD (Suburban Residence, Planned Residential Development) zoned property. The 11.78 acre parcel is located north of the northeast corner of 83rd Avenue and Orangewood Avenue. The proposed development plan for Casa de Ensueno proposes 15 large lots set in a gated community served by a private street at a density of 1.27 dwelling units per acre. This request will amend the PRD by establishing development standards in accordance with City of Glendale standards. Lot sizes vary from 20,000 square feet to approximately 32,000 square feet. The request is compatible with the surrounding residential development. On May 15, 2003, the Planning Commission recommended approval of Z-02-34, subject to three stipulations. No one except the applicant spoke at the Planning Commission hearing. The recommendation was to conduct a public hearing and approve Z-02-34, subject to the three stipulations recommended by the Planning Commission. Mr. Matt Medina, Applicant, explained the project is comprised of 15 custom lots, ranging in size from 22,000 to just over 32,000 square feet. He said it is their desire to build the homes mainly for their family. Councilmember Frate commented that it is very gratifying to see an individual builder arrive at this point in the planning process. Councilmember Lieberman asked Mr. Medina if he has any objection to the three stipulations recommended by SRP. Mr. Medina responded no, expressing their appreciation for SRP's willingness to provide the necessary documentation. Councilmember Clark commended Mr. Medina for making it through the process. Mayor Scruggs opened the public hearing on Agenda Item No. 13. 17 Ms. Jayne Lewis, Salt River Project, offered to answer questions about the stipulations they are requesting. Mayor Scruggs closed the public hearing. It was moved by Clark, and seconded by Frate, to approve Rezoning Application, Z-02-34: 7701 North 83rd Avenue, subject to the Planning Commission's recommendation and the three stipulations submitted by SRP. Upon a call of the question the motion carried unanimously. The SRP stipulations as approved in the motion are as follows: 1. Prominent notice within the public report of the power plant and high voltage lines. SRP will provide an aerial map included that would depict the proximity of the plant and transmission line corridor to the subdivision ("Exhibit"). The disclosure language specifically agreed to is as follows: DISCLOSURE STATEMENT LOCATED ABOUT ONE MILE NORTHEAST OF THE SUBDIVISION, AT 73RD AVENUE AND NORTHERN, IS THE AGUA FRIA GENERATING PLANT. IT IS A 637MW GROSS PLANT WHICH BURNS NATURAL GAS AND DIESEL OIL. THE PLANT EMITS NORMAL NOISES, VIBRATIONS, STEAM RELEASES AND ODORS ASSOCIATED WITH SUCH A PLANT. THE PLANT AND ASSOCIATED TRANSMISSION LINES MAY BE EXPANDED IN THE FUTURE. 2. Purchasers to sign a copy of the notice with the disclosure statement and Exhibits, for the City, SRP and sales files. 3. Inclusion of the Exhibit is any CC&R's adopted. PUBLIC HEARING — LIQUOR LICENSES 14. LIQUOR LICENSE NO. 3-879 NORTHERN LOUNGE This is a request for a person transfer of a series 6 (on- & off-sale retail, all liquor) license for Northern Lounge located at 5008 W. Northern Avenue. The previous owner operated this business as Northern Lounge and held a series 6 (on- & off-sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. 18 The establishment is over 300 feet from any school. The nearest church, Rain in the Desert Fellowship, is 80 feet from the establishment. However, the 300-foot rule prohibiting a retail liquor establishment from a church does not apply because the liquor license was there prior to the church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward to the Arizona Department of Liquor Licenses and Control with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item Numbers 14. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Frate, and seconded by Martinez, to forward Liquor License Applications No. 3-879 for Northern Lounge, to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. ORDINANCES 15. PROPERTY ACQUISITION AT 59TH & NORTHERN AVENUES Mr. David Hoffman, Traffic Lighting Manager, presented this item. This is a request to authorize a purchase agreement for the acquisition of approximately 1169 square feet of land along the east side of 59th Avenue, north of Northern Avenue. This property is needed to build a bus pullout lane north of Northern Avenue at the existing bus stop location. This bus pullout is part of the Bus Pullouts Project in the current CIP Program. The current owners, William & Patricia Moder, have agreed to convey the property to the city for $25,000. The owners will relocate the block fence and remove the affected landscaping by September 26, 2003, per the purchase and sales agreement. Funds for this transaction are available from Account No. 25-9446-8330, and comes from the Glendale Onboard (GO!) Transportation Program. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute all documents necessary to accomplish the acquisition of property needed for the bus pullout at 59th and Northern Avenues. Mayor Scruggs opened the public hearing on Agenda Item No. 15. 19 Mr. Leonard Clark, a resident of the City of Glendale Barrel District, said it was a pleasant surprise to see how transportation has improved throughout the city. He said, while he knows the bus pullout is needed, he hopes the city will take the necessary steps to protect the old tree located around the corner. Mayor Scruggs closed the public hearing. Ordinance No. 2324 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF CERTAIN REAL PROPERTY LOCATED AT 59TH AND NORTHERN AVENUES, IN GLENDALE, MARICOPA COUNTY, ARIZONA FOR A BUS PULLOUT; AND DIRECTING THE EXECUTION OF A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS It was moved by Goulet, and seconded by Clark, to approve Ordinance No. 2324 New Series. Councilmember Frate noted he understood that the old tree will not be removed. Upon a call for the question, the motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 16. ADOPTION OF AN ORDINANCE AMENDING THE CITY CODE RELATED TO CEMETERY OPERATIONS Mr. Rick Flaaen, City Attorney, requested that item 16 be tabled to a date uncertain. It was moved by Clark, and seconded by Lieberman, to table Item 16 to a date uncertain. The motion carried unanimously. 17. ARIZONA MUNICIPAL FINANCING PROGRAM AUTHORIZATION Mr. Art Lynch, Chief Financial Officer presented this item. SUMMARY: This is a request to consider the authorization of the issuance of Glendale municipal property corporation (MPC) obligations secured through a ground lease with the City. At its December 10, 2002 meeting, the City Council adopted Ordinance No. 2289 New Series, which delegated to the Chief Financial Officer of the City the authority to approve a loan agreement with the Arizona Municipal Financing Program (AMFP). That program was formed in July 1986 to provide pooled financing for capital expenditures by cities and other public agencies, in order to reduce associated financing and transaction costs. The opportunity exists for the City to participate in the AMFP to obtain $7,250,000 which may be used to refinance a portion 20 of the taxable multipurpose arena complex construction issued this spring. Under the AMFP pool, the City's MPC may issue excise tax bonds at tax-exempt rates, thus lowering overall borrowing costs for the City. A present value savings of $975,000 is anticipated. The MPC board of directors adopted a resolution authorizing a loan agreement with AMFP at their June 2003 meeting. Based on Council and MPC resolutions, documents were drafted to authorize the issuance of MPC obligations secured through a ground lease with the City. In addition, documents were prepared that provide for excise tax revenues to be pledged by the City, to provide the MPC with funding to repay the obligations. Request for consideration and approval of those documents is requested at this time. The recommendation was to waive reading beyond the title and adopt the ordinance authorizing execution of AMFP agreements, and declaring an emergency. Mayor Scruggs opened the public hearing on Agenda Item No. 17. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, complimented staff on the excellent job they did in recognizing and taking advantage of the savings opportunity. Mayor Scruggs closed the public hearing. Ordinance No. 2326 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, (1) AUTHORIZING THE EXECUTION AND DELIVERY OF A FIFTH SUPPLEMENT TO SERIES 1999 LEASE AGREEMENT WITH THE CITY OF GLENDALE MUNICIPAL PROPERTY CORPORATION RELATING TO THE FINANCING OF A MULTIPURPOSE ARENA COMPLEX; (2) PLEDGING CERTAIN EXCISE TAXES AND RECEIPTS IMPOSED OR RECEIVED BY THE CITY; (3) APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE UNDERTAKING WITH RESPECT TO THE HEREINAFTER MENTIONED REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 16; (4) APPROVING SUPPLEMENTAL INDENTURES NUMBERS FIFTEEN AND SIXTEEN, EACH BETWEEN RAUSCHER PIERCE REFSNES LEASING, INC. AND BANK ONE TRUST COMPANY, N.A., AS TRUSTEE, WHICH AUTHORIZE THE ISSUANCE OF, RESPECTIVELY, NOT TO EXCEED $2,615,000 PRINCIPAL AMOUNT OF REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 15 (CITY OF GLENDALE, ARIZONA) AND SEPARATELY NOT TO EXCEED $7,250,000 PRINCIPAL AMOUNT OF REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 16 (CITY OF GLENDALE, ARIZONA) EVIDENCING INTERESTS OF HOLDERS OF THE SEPARATE TRUST ESTATES THEREFOR AND IN CERTAIN PROGRAM PAYMENTS TO BE MADE BY THE CITY OF GOODYEAR, ARIZONA, PURSUANT TO THE FIRST AMENDMENT TO THE PROGRAM LEASE AGREEMENT, AS ASSIGNED TO THE TRUSTEE RELATING TO THE ARIZONA MUNICIPAL FINANCING PROGRAM OF 1992 ESTABLISHED 21 UNDER AN INTERGOVERNMENTAL AGREEMENT AMONG CERTAIN COOPERATING ARIZONA PUBLIC AGENCIES AND THE PORTIONS OF AN OFFICIAL STATEMENT WITH RESPECT TO SUCH SERIES 16 CERTIFICATES DESCRIBING THE CITY AND THE DISTRIBUTION AND USE THEREOF; (5) APPROVING THE FORM OF AND REQUESTING THE EXECUTION AND DELIVERY BY CITY OF GLENDALE MUNICIPAL PROPERTY CORPORATION OF A SERIES 2003 FIFTH SUPPLEMENTAL TRUST INDENTURE AND SERIES 2003C BONDS AND SERIES 2003D BONDS, SUCH FIFTH SUPPLEMENT TO SERIES 1999 LEASE AGREEMENT AND A PURCHASE AGREEMENT WITH RESPECT TO SUCH SERIES 16 CERTIFICATES WITH RBC DAIN RAUSCHER INC.; (6) DELEGATING TO THE CHIEF FINANCIAL OFFICER OF THE CITY THE AUTHORITY TO DESIGNATE THE FINAL PRINCIPAL AMOUNT, MATURITIES, INTEREST RATES AND OTHER MATTERS WITH RESPECT TO SUCH SERIES 2003C BONDS, SERIES 2003D BONDS, SERIES 15 CERTIFICATES AND SERIES 16 CERTIFICATES; (7) APPROVING THE ISSUANCE OF THE SERIES 15 CERTIFICATES AND SERIES 16 CERTIFICATES UNDER SECTION 147(f)(2)(E) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED; (8) AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS ORDINANCE; AND (9) DECLARING AN EMERGENCY In response to Councilmember Goulet's question, Mr. Lynch said the City of Goodyear was a sponsoring entity when the Arizona Municipal Financing Pool was first established. He explained the municipal pools were established with a pre-1986 tax law guideline that required at least one city to be the designated city for handling the financing. It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2326 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. PUBLIC HEARING — RESOLUTION 18. FINAL REVIEW AND ADOPTION OF THE FISCAL YEAR 2003-04 BUDGET Mr. Ed Beasley, City Manager, presented this item. This is the final adoption of the Fiscal Year (FY) 2003-04 budget. After several special budget workshops in April and May, the City Council completed their review of the proposed FY 2003-04 budget. The workshops provided the Council with the opportunity to closely analyze and evaluate all aspects of the budget. On June 10, 2003 the Council tentatively adopted the FY 2003-04 budget estimates. As required by City Charter, the tentative budget was published in the Glendale Star on June 12, 2003 and June 19, 2003. 22 The total proposed budget will be set at a maximum of $593 million for all budgeted funds which does not exceed the published estimates. The proposed FY 2003-04 budget includes estimates of $237 million for operation, $293.6 million for capital improvement, $48.1 million for debt service payments and $14.27 million in contingency appropriation. The budget includes revenue estimates totaling $430.7 million. Total uses of fund balance, which includes proceeds from bonds previously sold, total approximately $162.3 million. The revenue estimates include $18.4 million to be raised from property tax revenues. The primary tax rate will be set at $0.3396 and the secondary tax rate will be set at $1.3804 for a total tax rate of $1.72. All Truth-in-Taxation requirements of A.R.S. 42-17107 have been met and the primary property tax levy has not increased except for an amount attributable to new construction. The recommendation was to conduct a public hearing on the proposed estimates and tax levy and waive reading beyond the title and adopt a resolution formally adopting the budget for FY 2003-04. Mayor Scruggs opened the public hearing on Agenda Item No. 18. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, complimented the City Council on their ability to achieve a balanced budget, given the state's and nation's current economic condition. He suggested other city's should look at Glendale as a model city. Mayor Scruggs closed the public hearing. Resolution No. 3688 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2003-2004; ADOPTING A FINAL BUDGET; SETTING FORTH THE REVENUE, THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR THE VARIOUS PURPOSES; AND GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS FOR FIXING THE TAX LEVIES It was moved by Frate, and seconded by Martinez, to pass, adopt and approve Resolution No. 3688 New Series. The motion carried unanimously. BOARDS AND COMMISSIONS 19. BOARDS AND COMMISSIONS 23 Appointments are to be made to the following boards or commission that have a vacancy or expired term. Effective Term Date Expires Arts Commission Eager, Frank (Cholla) Appointment 08/24/2003 08/23/2005 Bicycle Advisory Committee Wood, J. Michael (Barrel) Appointment 06/24/2003 01/15/2004 At-Large Citizens Commission on Neighborhoods Flatau, Larry (Barrel) Appointment 07/01/2003 06/30/2004 Commission on Person with Disabilities Obie, Florinda (Cactus) Appointment 06/24/2003 02/27/2004 Community Development Advisory Committee Ferrell, Sue (Vice-Chair) Re-appointment 07/02/2003 07/01/2004 Turbridy, John (Mayoral) Re-appointment 07/02/2003 07/01/2005 Cactus Housing Advisory Commission Page, Madelin (Barrel) Appointment 07/02/2003 07/01/2005 At-Large Tennyson, Michele (Cholla) Re-appointment 07/02/2003 07/01/2005 At-Large Judicial Selection Advisory Board Dobbelaere, Art (Cholla) Appointment 06/24/2003 04/23/2005 Parks & Recreation Advisory Commission 24 Monis, Rose (At-Large) Re-appointment 05/28/2003 05/27/2004 The recommendation was to make appointments to the Board or Commission It was moved by Martinez, and seconded by Lieberman, to appoint the applicants listed above, for the terms listed above, to the Arts Commission, the Bicycle Advisory Committee, the Citizens Commission on Neighborhoods, the Commission on Persons with Disabilities, the Community Development Advisory Committee, the Housing Advisory Commission, the Judicial Selection Advisory Board and the Parks and Recreation Advisory Commission. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Frate, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, July 1, 2003, to be followed by an Executive Session pursuant to A.R.S. 38-431.03 and to hold a Special City Council Meeting at 5:00 p.m. in the City Council Chambers on Tuesday July 1, 2003 for the Tax Levy adoption. The motion carried unanimously. CITIZEN COMMENTS Mr. Leonard Clark, a resident of the City of Glendale Barrel District, expressed concern about a recent incident where a newspaper he picked up had been marked with racially derogatory words and drawings. He said, unfortunately, the police were unable to do anything with regard to the incident. He suggested, however, that the police encourage citizens to report similar incidences to aid them in identifying trends and heading off potential hate crimes. Ms. Kathleen Lewis, a resident of the City of Glendale Cholla District, announced she recently moved back to the City of Glendale, stating she is glad to be back. She said Target appears to be cooperating with the city and area residents, making several concessions before being asked to do so. She pointed out, however, Target's relocation will result in an empty store at 43rd Avenue and Peoria. We need to be a leader in requiring Big Box stores to address the impact of their vacating. She urged the City Council to take on an empty big-box ordinance to prevent urban blight. She cautioned that small businesses at 43rd Avenue and Peoria will go out of business when Target leaves. She asked about the status of Northern Crossings. She expressed her opinion the City of Surprise should be ashamed of itself with regard to Luke Air Force Base. COUNCIL COMMENTS AND SUGGESTIONS 25 Councilmember Lieberman announced Wal-Mart at Northern Crossings has closed escrow and Lowe's is currently in escrow. He said the Wal-Mart store should be constructed by the first quarter of 2004. Councilmember Clark commended Mr. Lynch with regard to the savings achieved in Item 17. She said she recently toured the Western Area Safety Building, describing it as spectacular. She stated it should be ready by the beginning of August and the opening ceremony should be sometime in September. Councilmember Goulet announced a Downtown Information Fair will be held on June 26 at the Civic Center. Councilmember Frate urged everyone to watch children around water. Mayor Scruggs said with regard to the Peoria/VVal-Mart issue, Mayor Scruggs said it is her understanding that Wal-Mart has agreed to market their property or, if unsuccessful, they will give the City of Peoria the opportunity to use their staff to find a buyer. She said Glendale was the first city in the state to adopt a big-box ordinance to encourage diversity in shopping opportunities, maintain small businesses and ensure very large stores end up in appropriate locations. She suggested those interested in the progress being made at Northern Crossings call the city's Director of Building Safety, Deborah Mazoyer. She invited citizens to join the Council as it deliberates the issue of the proliferation of big box stores. ADJOURNMENT There being no further business, the meeting was adjourned at 9:05 p.m. Pamela Hanna - City Clerk 26