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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/27/2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, MAY 27, 2003, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Rick Flaaen, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 5 resolutions to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE MAY 6, 2003 AND MAY 13, 2003 CITY COUNCIL MEETINGS It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the May 6, 2003 Special Council Meeting and the May 13, 2003 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS CITY S.A.F.E. PROCLAMATION This is a request to proclaim June 2003 as the City S.A.F.E. campaign's Consumer Fraud Prevention Month. The city of Glendale continues its community safety awareness campaign by focusing on informing citizens how to prevent financial fraud and identity theft. The campaign offers residents and business owners an opportunity to attend programs, activities, and events to learn how to keep themselves and their families out of harm's way. The recommendation was to proclaim June 2003 as Consumer Fraud Prevention Month. Mr. Bo Larsen, Director of Public Relations, Banner Thunderbird Medical Center, stated Thunderbird Medical Center has been a part of the Glendale Community for many years, noting they will celebrate their 20th anniversary on December 17. He 1 thanked the Mayor and Council for their support and Jerry McCoy for his efforts in making the City S.A.F.E. program a success. POPPY DAY PROCLAMATION This is a request to honor the accomplishments of the American Legion Auxiliary of Post#29 by proclaiming May 26, 2003 as Poppy Day in Glendale. The red poppy is a symbol of the sacrifice of lives in all wars and reminds the nation the price of war. The American Legion Auxiliary of Post #29 in Glendale has pledged to remind America annually of this by distributing the memorial flower. The recommendation was to proclaim May 26, 2003 as Poppy Day and present the proclamation to Lou Fairchild of the American Legion Auxiliary of Post #29. Lou Fairchild said, nationally, the American Legion Auxiliary saves the VA in excess of $3 million annually through its volunteer efforts and spends approximately $2 million helping children with their medical needs. She explained their funds come primarily through donations for poppies. She presented Mayor Scruggs with a corsage in honor of the occasion. CONSENT AGENDA Mr. Ed Beasley, City Manager, read Agenda item Numbers 1 and 2 and Ms. Pamela Hanna, City Clerk, read consent agenda resolutions numbers 3 through 7 by number and title. 1. PROFESSIONAL SERVICES AGREEMENT — PYRAMID PEAK WATER TREATMENT PLANT ENHANCEMENTS This is a request for City Council approval of a professional services agreement with the firm of Black & Veatch for performance of engineering services needed to complete the design and construction of a new 10 million gallon water storage reservoir and additional solids handling facilities at the Pyramid Peak Water Treatment Plant. These enhancements are required to meet the demands of the city's growth and development. The existing Pyramid Peak Water Treatment Plant has a rated capacity of 26 million gallons per day (mgd), and it has a 10 million gallon finished water storage reservoir. in addition, plant production is planned to be increased to 39mgd, and a second reservoir is needed. With the increased water production and changes in water treatment regulations, the plant is now producing more water treatment solids. Additional solids handling lagoon capacity is needed to handle this increase. Black & Veatch will perform preliminary and final design of: 2 • the new reservoir • improvements to piping between the plant and the reservoirs • additional solids handling capacity (one or more lagoons) • the physical separation of the water transmission between the plant and the City of Peoria will be enhanced through the addition of check valves to prevent backflow conditions • a sewer service to replace the existing septic tank system • other plant features and equipment as needed to ensure efficient and effective plant operation and maintenance Black and Veatch will also provide construction phase engineering services. It is currently anticipated that construction of new facilities and modifications to existing facilities will be performed using the Construction Manager at Risk alternate project delivery method. Black & Veatch will assist with the selection of the Construction Manager at Risk contractor. On June 10, 2002, a Request for Letter of Interest (RFI) was sent to over 100 companies and 16 companies responded. A copy of the project Request for Proposal was sent to each of these companies on July 8, 2002. On August 9, 2002, six proposals were received. These six proposals were reviewed and ranked by City staff, including representatives from the Engineering, Utilities and Environmental Resources departments. Based on the proposal reviews and rankings, the firm of Black & Veatch was selected as having presented the best qualifications, team and project approach to complete the work required. The services required under this agreement were not needed until the capacity re-rating was approved by the Maricopa County Department of Environmental Services, which took several months to obtain. Funds for this project are available in Pyramid Peak Storage, Account No. 83- 9275-8300. The recommendation was to approve the professional services agreement with Black & Veatch for $1,953,436. 2. AUTHORIZATION FOR ON-CALL OFFSITE INSPECTION, TESTING, AND PLAN REVIEW OF COYOTES ARENA AND SURROUNDING MIXED-USE DEVELOPMENT This is a request for City Council to authorize the City Manager to enter into agreements to provide the timely and efficient plan review, materials testing and inspection of the offsite areas of the Coyote Arena and the surrounding mixed-use 3 development. Several consulting firms will be on-call with services to be provided as determined by staff review of project workload. The costs for these services will be substantially offset by the revenues from the permit and plan review fees collected from the development of this site. The total costs for these services are not to exceed $583,363 and the anticipated plan review and permit fees are estimated to be $417,182. The difference in cost will be made up with proceeds from the sale of the arena bonds. These services will be completed by June 30, 2004. On January 24, 2003 a Request for Proposal was sent to 29 companies. On February 14, 2003, 13 proposals were received. Based on staff's review, the following firms have been selected to provide inspection, plan review, and materials testing services: Kirkham Michael, CE1, Oridian, TAO Worldwide, Kleinfelder, Speedie and Associates, and MACTEC. Funds for these agreements are available in Arena-Engineering Review/Inspection, Account No. 96-6340-7330. The recommendation was to authorize the City Manager to execute all documents necessary to accomplish the plan review, materials testing and offsite inspection of the Coyotes arena and surrounding mixed-use development in an amount not to exceed $583,363. CONSENT RESOLUTIONS 3. APPROVAL OF PARKING LICENSE AND AGREEMENT WITH THE TOURISM AND SPORTS AUTHORITY AND B & B HOLDINGS, INC. (DBA ARIZONA CARDINALS) This is a request for City Council approval of a Parking License and Agreement with Covenants, Conditions and Restrictions with the Tourism and Sports Authority (TSA) and B & B Holdings, Inc. (Cardinals). The City and the TSA entered into a Development and Disposition Agreement (DDA) on September 3, 2002 which provided for the provision and construction of parking areas. Pursuant to the DDA, the Cardinals will acquire fee title to the parking area land to be used in connection with the operations of the multi-purpose facility. Subsequently, the Cardinals will transfer fee title to the parking area land to the City or its designee. The City as fee owner of the parking area land intends for the Parking License and Agreement to address the construction, maintenance and use of certain parking spaces on the parking area land. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the approval of the Parking License and Agreement with Covenants, Conditions and Restrictions with the Tourism and Sports Authority and B & B Holdings, Inc. 4 Resolution No. 3670 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE EXECUTION AND DELIVERY OF A PARKING LICENSE AND AGREEMENT WITH THE TOURISM AND SPORTS AUTHORITY AND B & B HOLDINGS, INC. FOR THE CARDINALS MULTI- PURPOSE FACILITY; AND DIRECTING THAT THE AGREEMENT BE RECORDED. 4. INTERGOVERNMENTAL AGREEMENT WITH THE PIMA COUNTY SHERIFF'S OFFICE FOR CLANDESTINE LAB TASK FORCE OVERTIME This is a request for City Council to enter into an intergovernmental agreement between the City of Glendale and the Pima County Sheriff's Office to reimburse the city for overtime for its officer dedicated to the clandestine lab task force. The city's participation benefits Glendale's citizens through increased intelligence and capabilities to reduce illegal drug manufacturing in the community. In May 1999, the Drug Enforcement Agency (DEA) in conjunction with the High Intensity Drug Trafficking Area (HIDTA) Task Force formed a statewide multi-agency clandestine lab task force. This task force is intended to disrupt the illicit manufacturing of narcotics and dangerous drugs in the State of Arizona by immobilizing targeted clandestine laboratory violators and organizations involved in the manufacturing of illegal drugs. The task force is comprised of officers from Valley law enforcement agencies, and DEA has requested that Glendale Police Department continue to participate by dedicating one officer to this endeavor. The Pima County Sheriff's Office will reimburse participating agencies up to $10,187 in overtime costs for officers assigned to the unit. Council action was taken on March 11, 2003 entering into an agreement with Maricopa County for the salary costs of the officer assigned to the task force. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement between the City of Glendale and the Pima County Sheriff's Office, which will reimburse the city for overtime far its officer dedicated to the clandestine lab task force. Resolution No. 3671 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE PIMA COUNTY SHERIFF'S OFFICE AND THE HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) TASK FORCE FOR THE REIMBURSEMENT OF OVERTIME COSTS FOR AN OFFICER ASSIGNED TO THE MARICOPA COUNTY CLANDESTINE LAB TASK FORCE. 5. INTERGOVERNMENTAL AGREEMENT WITH THE FEDERAL BUREAU OF INVESTIGATION FOR A JOINT TERRORISM TASK FORCE 5 This is a request for City Council to enter into an agreement between the City of Glendale and the Federal Bureau of Investigation to assign a Glendale police officer to a Joint Terrorism Task Force. This task force was formed to combat terrorism in a coordinated manner, utilizing the resources and skills of federal, state and local agencies. It is imperative Glendale participate on this task force to gain intelligence on terrorism prevention that can keep the city safe, especially given the growth in tourism and high-profile events. The Federal Bureau of Investigation will reimburse participating agencies the overtime costs for the officers assigned to the unit, up to a total of $10,573.00 per officer per year. Due to the recent reorganization and re-allocation of personnel within the police department's General Investigation Bureau, the officer assigned to the task force will be filled from current personnel without affecting the delivery of services. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement between the City of Glendale and the Federal Bureau of Investigation for the reimbursement of overtime for an officer dedicated to the Joint Terrorism Task Force, Resolution No. 3672 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A JOINT TERRORISM TASK FORCE AGREEMENT WITH THE FEDERAL BUREAU OF INVESTIGATION. 6. INTERGOVERNMENTAL AGREEMENT AND AMENDMENT NO. P00001 WITH LUKE AIR FORCE BASE FOR REIMBURSEMENT OF LUKE LINK BUS FARES This is a request for Council approval of an Intergovernmental Agreement and Amendment No. P00001 with Luke Air Force Base for reimbursement of bus fares for base personnel using the Luke Link bus service. Base employees use the Luke Link transit service from downtown Glendale to Luke Air Force Base as an alternate mode of transportation to and from work. This service is a major component of the Base Trip Reduction Program. Prior to this request, reimbursement of fares was paid using a credit card system and no formal agreement was in place. Luke has now changed the method of payment requiring a formal agreement to allow continued reimbursement. The Luke Link bus service began operation in 1997. The service starts at Northern Crossing and proceeds south to Glendale Avenue, and west to Luke Air Force Base. Ridership on this route has continued to increase and is currently serving approximately 200 riders a day. Service is provided weekdays from 6 a.m. to 7 p.m. and weekend service from 7 a.m. to 6 p.m. 6 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the execution of an intergovernmental Agreement and Amendment No. P00001 with Luke Air Force Base to remit to the City of Glendale the amount of $5,000 for the period of May 1, 2003 to September 30, 2003, for the reimbursement of bus fares on the Luke Link. Resolution No. 3673 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT AND AMENDMENT NO. P00001 TO SAID CONTRACT WITH LUKE AIR FORCE BASE FOR LUKE LINK. 7. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR THE SPECIAL TRANSPORTATION SERVICES PROGRAM This is a request to enter into an Intergovernmental Agreement with the Maricopa County Human Services Department to provide elderly and disabled citizens with transportation services for medical and social service appointments outside the City of Glendale. On April 22, 2003, the City Council approved the allocation of Fiscal Year 2003-04 Community Development Block Grant (CDBG) funds in the amount of $15,000 to Maricopa County Human Services Department for the Special Transportation Services Program. This program will provide an alternative for transit-dependent elderly and disabled individuals who generally cannot use public transportation because of health problems. Approximately 1,657 trips will be provided to Glendale residents for medical and/or social service appointments outside Glendale city limits within Maricopa County. Glendale has partnered with Maricopa County for this program since 1997, and over 15,000 trips have been provided to Glendale citizens. The County will utilize the CDBG funds for the operational costs of the Special Transportation Services Program, including fuel and vehicle maintenance. The funds in the amount of $15,000 will be paid from the Community Development Block Grant Account No. 11-7375. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an Intergovernmental Agreement with Maricopa County for the Special Transportation Services Program. Resolution No.3674 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY HUMAN 7 SERVICES DEPARTMENT FOR A SPECIAL TRANSPORTATION SERVICES PROGRAM Mayor Scruggs opened the public hearing on Consent Agenda Items No. 1 through 7. Leonard Clark, a resident of the City of Glendale Barrel District, voiced his support for Consent Resolutions No. 4 and 5 Mayor Scruggs closed the public hearing. It was moved by Clark and seconded by Frate, to approve the recommended actions on Consent Agenda Item Nos. 1 through 7, including the approval and adoption of Resolution No. 3670 New Series, Resolution No. 3671 New Series, Resolution No. 3672 New Series, Resolution No. 3673 New Series, and Resolution No. 3674 New Series. The motion carried unanimously. PUBLIC HEARING — LAND DEVELOPMENT ACTIONS 8. GENERAL PLAN AMENDMENT GP-02-09 AND REZONING APPLICATION Z- 02-29: 9903 WEST NORTHERN AVENUE This is a request by Ron Gawlitta to amend the General Plan Land Use Map on a 4.8-acre property from BP (Business Park) to LI (Light Industry) and to rezone the parcel from A-1 (Agricultural) to M-1 (Light Industrial). The property is located at the southwest corner of 99th Avenue and Northern Avenue. The applicant is the property owner of this parcel and has no specific plans for development at this point in time. Furthermore, no potential users have been identified for the site. The proposed amendment and rezoning are not supported by the Western Area Plan development guidelines or the General Plan goals and objectives. At a public hearing on April 3, 2003, the Planning Commission voted unanimously to recommend denial of GP-02-09 and Z-02-29. The recommendation was to conduct a public hearing and deny General Plan Amendment Application GP-02-09 and Rezoning Application Z-02-29 as recommended by the Planning Commission. It was moved by Clark, and seconded by Martinez, to table General Plan Amendment GP-02-09 and Rezoning Application Z-02-29 to a date uncertain. The motion carried unanimously. 9. BOARDS AND COMMISSIONS 8 Appointments are to be made to the following boards or commissions that have a vacancy or expired term. Effective Term Date Expires Arts Commission Goeppinger, Kathleen H. (Chair) Reappointment 08/24/2003 08/23/2004 Burr, Sandra (Barrel) Reappointment 08/24/2003 08/23/2005 Burr, Sandra (Vice-Chair) Reappointment 08/24/2003 08/23/2004 Koory, Jessica (Ocotillo) Reappointment 08/24/2003 08/23/2005 Bicycle Advisory Committee Hunton, Jim (Barrel) Reappointment 07/17/2003 07/16/2005 Turner, Betsy (Barrel) Reappointment 07/18/2003 07/17/2005 Wilkinson, William (Barrel) Reappointment 07/13/2003 07/12/2005 Citizens Commission on Neighborhoods Tosh, Susan (Yucca) Reappointment 07/01/2003 06/30/2005 Commission on Persons with Disabilities Hayes, Stephanie (Chair) Appointment 05/27/2003 02/26/2004 Loya, Vickie (Vice-Chair) Appointment 05/27/2003 02/26/2004 The recommendation was to make appointments to the Board or Commission. It was moved by Martinez, and seconded by Lieberman, to appoint the applicants listed above, for the terms listed above, to the Arts Commission, Bicycle Advisory Committee, Citizens Commission on Neighborhoods and Commission on Persons with Disabilities. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION 9 It was moved by Eggleston, and seconded by Martinez, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, June 3, 2003, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS Ron Prothero, a resident of the City of Glendale Ocotillo District, expressed his appreciation for the free swimming lessons being offered by the city. He encouraged everyone to participate in the door hanger water safety walk scheduled for June 5. Leonard Clark, a resident of the City of Glendale Barrel District, thanked the Council members for the extra hours they have put in running the city during the difficult economic times. He commended the Council for doing their best to provide services to all citizens. He asked Council to encourage the Federal Government to develop a Work Visa Brisero program in Glendale, stating it could help combat the "Coyotes" who traffic illegal aliens and possibly help identify terrorists who attempt to come into the city. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Lieberman thanked concerned citizens who took the time to send cards and flowers and visit him during his hospital stay. He announced a neighborhood meeting will be held at Sunset School on June 5 and encouraged all who live in the area of 51st Avenue and Peoria to attend. Councilmember Clark invited residents in the Yucca District to a meeting with the Coyotes on May 28 at Discovery Elementary School to learn about their plans for traffic mitigation. Vice Mayor Eggleston thanked Dr. Kathy Goeppinger, President and Chief Executive Officer of Midwest University, for hosting the event last Friday. Councilmember Frate thanked Mr. Michael Leonier for playing the bag pipes at the Memorial Day service at Resthaven. He invited everyone to participate in the water safety walk on June 5 and urged everyone to watch children around water. ADJOURNMENT There being no further business, the meeting was adjourned at 7:45 p.m. ) — Pamela Hanna - City Clerk 10