Loading...
HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 3/11/2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, MARCH 11, 2003, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez. Also present were Ed Beasley, City Manager; Terry Zerkle, Assistant City Manager; Rick Flaaen, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 8 resolutions and 3 ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE FEBRUARY 25, 2003 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the February 25, 2003 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS SRP CENTENNIAL PRESENTATION Mr. William P. Schrader, President of Salt River Project, presented the City of Glendale with a resolution thanking the city for its partnership. Mayor Scruggs agreed there has been a long tradition of partnership between SRP and the City of Glendale. She expressed the city's appreciation for SRP's dependability and excellent service. She read a letter from the City of Glendale to Mr. Schrader congratulating SRP on their Centennial Anniversary. CONSENT AGENDA Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 6 by number and title, and Ms. Pamela Hanna, City Clerk, read Agenda Item Numbers 7 through 14 by number and title. Councilmember Lieberman requested item number 4 and item number 12 be heard separately. 1 1. PURCHASE OF FORKLIFT FOR MATERIALS RECOVERY FACILITY This is a request to purchase one forklift for the Materials Recovery Facility (MRF). Four quotations were received to provide the MRF with a 5,000 lb. capacity forklift. This equipment will be used to move baled material into inventory, load outbound trucks and move heavy containers. The forklift is new with a full factory warranty of one year or 2,000 hours of operation. The unit is replacing a 1990 Hyster 50 forklift with 6,598 hours that is not being used because of safety concerns. An evaluation panel consisting of the MRF supervisor, MRF crew leader and MRF mechanic reviewed the quotes received using specific evaluation criteria that included compliance with specifications, cost, warranty, delivery schedule, and trade-in value. Arnold Machinery submitted the offer scored highest by the evaluation panel. The firm will supply a new Hyster 50 for a total price of $20,595, which includes a trade-in value of $1,600 for the unit that is being replaced. Staff is not requesting additional funding for this forklift. The funds to pay for the unit will come from available lease purchase proceeds and interest earnings in the LaSalle Capital Lease escrow. The funds have been available since Fiscal Year 1999- 00 in the account 57-6272-08400. The LaSalle Capital Lease is a lease-purchase financing arrangement for a variety of capital items for many city departments which the Finance Department completed in June of 2000. The MRF was allotted $21,604.98 from the LaSalle escrow fund balance for this purchase. The recommendation was to approve the purchase of the Hyster 50 forklift to Arnold Machinery in the amount of$20,950, including trade in value. 2. COOPERATIVE PURCHASE OF CLOSED CIRCUIT TELEVISION (CCTV) VAN This is a request to purchase a replacement closed circuit television (cctv) van for use by the Utilities Department. This van has a camera which is inserted into the sewer in order for the Utilities staff to inspect the sewer line conditions. The 1988 van has needed increasing repairs and maintenance and no longer meets OSHA guidelines for the type of work for which is it being used. The City of Flagstaff recently awarded Request for Proposal #22073 to Arizona Wastewater Industries for the purchase of a cctv van. The City of Flagstaff has granted permission to the City of Glendale to purchase one unit from their contract. Arizona Wastewater Industries has agreed to extend their offer to the City of Glendale at the same terms and conditions as was offered to the City of Flagstaff. The Flagstaff proposal specifications also contained an option clause which would allow for a trade- in. The city would like to exercise this option of trading in our 1988 cctv van. Staff conducted its own market survey and determined the price paid by the City of Flagstaff was fair and reasonable, and the city could not expect to receive better pricing by issuing a new solicitation for one unit. The trade-in value is also more than what would be expected from the normal outright sale or public auction. The equipment is new with 2 a full one-year warranty for the installed electronic equipment, and 3 years/36,000 miles on the vehicle. Funding is available is Vehicle Replacement Fund account number 41-6255-8400. The recommendation was to approve the purchase of one cctv van to Arizona Wastewater Industries in the amount $142,002.81 including trade-in value and taxes. 3. EXTENSION OF RECLAIMED WATER LINE This is a request for City Council approval to fund an extension of the reclaimed water line being installed for the arena project. The reclaimed water line currently being installed by Perini Building Company will extend east to 93`d Avenue to meet the needs of the arena project. By extending the line further east and across 91st Avenue, the city will position itself to respond to planned economic development projects and future reclaimed water uses. Completing the extension now will cost $113,734. Costs will be less than starting a new project at a later date and having to tear up a newly improved street. Completing the extension now will also avoid future traffic delays in the area. The work will allow additional economic development projects to proceed in an expedited manner while reducing overall cost. Funds are currently available in Economic Development Infrastructure Account No. 32-9611. The recommendation was to authorize the City Manager to execute the necessary documentation with The Ellman Companies or Perini Building Company for the reclaimed water line. 5. PROFESSIONAL SERVICES AGREEMENT - STREET IMPROVEMENTS ON 67'" AVENUE FROM ISABELL LANE TO PINNACLE PEAK ROAD This is a request for City Council approval of a professional services agreement with Stanley Consultants, Inc. for the furnishing of professional services associated with the preparation of the plans, special provisions, cost estimates, and other construction documents for street improvements in 67th Avenue between Isabel) Lane and Pinnacle Peak Road. The construction improvements shall include curb, gutter, sidewalk, landscaping, streetlights, and other street related improvements. On January 9, 2003, a request for proposal was sent out to over 100 consultants with expertise in street related projects. A total of 27 companies responded with proposals on January 30, 2003, that were reviewed and ranked by a team of four people; three from Engineering and one from the Transportation Department. The proposal from Stanley Consultants was ranked highest. City staff negotiated a scope of services and fee schedule for the preparation of the construction documents with 3 Stanley Consultants in the amount of $402,046. This fee includes an allowance for construction administration, inspection and post design services. Funds for the design and construction of this project are included in the 2003/04 and 2004/05 Capital Improvement Project budget in 67 Avenue Pinnacle Peak-Isabell, Account Number 61-9557-8300. Due to pressing traffic needs and uncommitted transportation sales tax funds in the early years of the sales tax program, the Citizens Transportation Advisory Commission took action on January 2, 2003, to recommend the use of sales tax funding to advance the design and construction of this project. Funds are therefore available in Fund 25 to expedite the completion of the project subject to repayment to Fund 25 from Account No. 61-9557-8300 in FY 2003/04 and FY 2004105. To facilitate payment to the design consultant and the future contractor, funds will need to be transferred from Lane Drop Elimination Project, Account No. 25- 9464-8300 into Street Improvements 67th Avenue Isabell Lane to Pinnacle Peak Road, Account No. 25-9461-8300. The recommendation was to approve the transfer of funds and professional services agreement with Stanley Consultants in the amount of$402,046.00. 6. CHANGE ORDER NO. 1 AND FINAL — ZONE SPLITS AND PRV INSTALLATIONS PROJECT This is a request for City Council approval of Change Order No. 1 and Final to the contract with Pierson Construction Corp. for the Zone Splits and Pressure Reducing Valve (PRV) Installations Project. The work performed on this project involved the installation of five new PRV vaults at Water Pressure Zone boundaries within the City. The new PRV vaults will improve the ability to transfer water from one Water Pressure Zone to another and will assist in the stabilization of water pressure within the zones. Upon completion of the new PRV, located at the southwest corner of 67th Avenue and Beardsley, an attempt was made to activate it by opening the existing waterline zone split valve within the intersection. This existing valve suffered a mechanical failure and was unable to be opened, making it impossible to activate the new PRV. The inoperable waterline valve is located in Arizona Department of Transportation (ADOT) right-of-way within the 67th Avenue concrete pavement approach to Loop 101. Excavation and repair of this valve would have involved the removal and replacement of a large section of the concrete pavement and a total reconstruction of the ADOT traffic signal wiring system embedded in the concrete pavement. A cost analysis to replace or abandon the existing water valve was performed by the design consultant for the Zone Split and PRV Installation Project, Primatech Engineers & Consultants, and City staff. The most cost effective way to activate the new PRV was to abandon the existing inoperable water valve in ADOT right of way, install 280 linear feet of new waterline pipe and connect to an existing waterline 4 south of the new PRV. The cost of this additional work was $107,618.75, resulting in a final contract amount of$1,282,493.75. Funds in the amount of $107,618.75 are available in Water Zone 3 Implementation, Account No. 83-9229-8300 for water zone improvements. A transfer from this account will need to be made into the Zone Splits and PRV Installations, Account No. 83-9010-8300. The recommendation was to approve Change Order No.1 and Final and authorize the transfer of funds in the amount of $107,618.75. CONSENT RESOLUTIONS 7. RESOLUTION IN SUPPORT OF CONTINUATION OF THE ARIZONA ENTERPRISE ZONE PROGRAM This is a request for City Council approval of a resolution in support of the continuation of the Enterprise Zone Program. The Enterprise Zone Program, administered by the Department of Commerce, has helped to create economic engines in areas that were once economically depressed sections of municipalities and rural areas within the State of Arizona. This was done through the encouragement of quality job creation and the inducement of capital investment. The Enterprise Zone Program provides targeted incentives essential to competing with other states for quality businesses seeking to relocate or expand, and has generated tax revenues to assist the state in its funding obligations. There are 24 Enterprise Zones in Arizona. Glendale is a member of the Western Maricopa Enterprise Zone. Tax credits and property tax benefits offered through the Enterprise Zone Program have directly or indirectly resulted in increased job creation and capital investment within the Western Maricopa Enterprise Zone. Continuation of the Enterprise Zone Program is essential for future positive impact on new and growing companies within Glendale and within the state. It is also important that the program be administered by an agency which provides an excellent level of customer service and coordination of statewide economic development efforts. Western Maricopa Enterprise Zone commissioners have requested that member cities express support of the Enterprise Zone program by adopting resolutions which will be presented to the State Auditor General's office. The recommendation was to waive reading beyond the title and adopt a resolution in support of the Enterprise Zone Program. Resolution No. 3647 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA 5 COUNTY, ARIZONA, IN SUPPORT OF THE CONTINUATION OF THE ARIZONA ENTERPRISE ZONE PROGRAM 8. MARICOPA COUNTY CLANDESTINE LAB TASK FORCE SALARY AGREEMENT This is a request for City Council to enter into an agreement between the City of Glendale and the Maricopa County Sheriffs Office (MCSO) to assign a Glendale police officer to the High Intensity Drug Trafficking Area (HIDTA) Task Force. In May 1999 the Drug Enforcement Agency (DEA), in conjunction with the HIDTA Task Force, received a grant through the Federal Community Oriented Policing Services (C.O.P.S.) program to form a statewide multi-agency clandestine lab task force. The task force is intended to disrupt the illicit manufacturing of narcotics and dangerous drugs in Arizona by immobilizing targeted clandestine laboratory violators and organizations involved in the manufacturing of illegal drugs. The task force is comprised of officers from valley law enforcement agencies, and the MCSO has requested that the Glendale Police Department continue to participate by dedicating one officer to this endeavor. The MCSO funds this task force and reimburses participating agencies the cost for personnel assigned full-time to the unit (not to exceed $59,273) as well as the clean up of methamphetamine lab locations. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an agreement between the City of Glendale and the MCSO, assigning an officer to the HIDTA task force in receipt of the reimbursement of the officer's salary costs. Resolution No. 3648 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY SHERIFF'S OFFICE AND THE HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) TASK FORCE FOR THE REIMBURSEMENT OF SALARY COSTS FOR AN OFFICER ASSIGNED TO THE MARICOPA COUNTY CLANDESTINE LAB TASK FORCE 9. ACCEPTANCE OF A DEPARTMENT OF JUSTICE GRANT FOR DOMESTIC PREPAREDNESS This is a request for City Council authorization to accept a domestic preparedness equipment grant from the U.S. Department of Justice. The Office of Justice Programs is providing funds to Arizona state and local emergency response agencies, via Maricopa County, to purchase specialized equipment to enhance their capability to respond to man-made disasters. The Maricopa County Department of Emergency Management has recommended to the State of Arizona, and the Department of Justice, 6 that the City of Glendale receive a Fiscal Year 2002 Domestic Preparedness Equipment Grant totaling $270,000. Funding is provided for the purchase of specific equipment in nine authorized categories: Personal Protective Equipment, Explosive Device Mitigation, Technical Rescue, Inter-operable Communications, Detection, Decontamination, Physical Security Enhancement, General Support and Medical Supplies and Pharmaceuticals. The grant will be used to purchase equipment for police, fire, emergency medical services, and hazardous materials responders. No matching funds are required. The recommendation was to waive reading beyond title and adopt a resolution authorizing the acceptance of a domestic preparedness equipment grant from the U.S. Department of Justice, administered through the State of Arizona and Maricopa County, to increase domestic preparedness. Resolution No. 3649 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING A GRANT AWARD FROM THE U.S. DEPARTMENT OF JUSTICE TO PURCHASE SPECIALIZED EQUIPMENT TO INCREASE DOMESTIC PREPAREDNESS 10 AMENDMENT TO CITY OF AVONDALE IGA FOR LANDFILL SERVICES AGREEMENT NO. 01-02-353 This is a request for City Council authorization to amend the Intergovernmental Agreement (IGA) with the City of Avondale to provide landfill services to Avondale. The IGA does not have a provision to allow the Glendale Landfill to accept waste tires from Avondale residents. Avondale residents periodically bring tires to the landfill with their regular refuse. Last fiscal year, Avondale residents made 2,716 trips to the Glendale Landfill to dispose of 836 tons of refuse. The proposed amendment would allow the landfill to accept waste tires from Avondale residents. The proposed amendment allows Avondale residents to deliver up to five waste tires every 90 days to the landfill. Only rimless tires from passenger vehicles or small non-commercial trucks would be accepted. The waste tires would not be landfilled. The tires would be stored with waste tires received from Glendale residents prior to being shipped to the Maricopa County waste tire receiving facility for recycling. A special waste tire handling fee of three dollars $3 per tire would be charged to the resident. The fee was established to cover the cost of handling and transporting the tires. The fee is subject to change at any time to reflect costs associated with the tires. The proposed amendment was approved by the Avondale City Council on January 6, 2003. 7 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the entering into an amendment to the intergovernmental agreement for landfill services with the City of Avondale. Resolution No. 3650 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF THE FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR LANDFILL SERVICES WITH THE CITY OF AVONDALE 11. ACCEPTANCE OF STATE GRANT FROM THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR SECURITY FENCING AT THE GLENDALE MUNICIPAL AIRPORT This is a request for City Council authorization to accept a $7,363 grant awarded to the Glendale Municipal Airport from the Arizona Department of Transportation (ADOT), Aeronautics Division. In September 2002, the city accepted a $150,000 grant from the Federal Aviation Administration to design and construct security fencing along the west perimeter of the airport. This grant is the state's matching funds for that project. The city's matching funds of $7,363, provided by the GO Glendale Transportation Plan, are available in the Fund 25 Capital Plan. The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to accept the grant award of $7,363 from the Arizona Department of Transportation. Resolution No. 3651 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING THE GRANT OFFER FROM THE ARIZONA DEPARTMENT OF TRANSPORTATION, AERONAUTICS DIVISION, FOR SECURITY FENCING AT THE GLENDALE MUNICIPAL AIRPORT 13. CRICKET - LICENSE AGREEMENT FOR WIRELESS COMMUNICATIONS SITE IN SAHUARO RANCH PARK This is a request for City Council to approve a wireless communications site for Cricket Arizona Property Company, a Delaware corporation ("Cricket"), in Sahuaro Ranch Park. Cricket is requesting a license from the city for the construction and operation of wireless communications facilities that will be part of Cricket's Valleywide wireless communications system. The proposed site for Cricket's facilities include replacing the light pole south of the baseball diamond adjacent to the dog park, along with a facility to be constructed just east of the dog park for the necessary ground equipment and cabinets. The facility will include a split-faced masonry wall with a metal gate painted to match the surroundings. This enclosure is approximately 12 feet wide by 18 feet long. 8 Cricket will also construct a ramada in the dog park and provide landscaping and a drinking fountain. The approval of this license is consistent with the city's policy of encouraging wireless communications providers to co-locate their facilities on existing poles (or on poles that will replace existing poles) instead of constructing new monopoles for antennas. Cricket will replace the existing light pole to support the additional facilities and its antennas. Cricket held a neighborhood meeting on November 6, 2001 in the park regarding this wireless proposal. Of the 1,500 notifications mailed to the citizens, no one attended the meeting. The effective date of the proposed agreement will be March 12, 2003 and the agreement will expire on March 12, 2013. However, either party may terminate the agreement without cause at any time after the first year of the agreement by giving the other party one-year advanced notice of such termination. Cricket will pay rent in the amount of $2,799.50 per month, with an annual inflation adjustment, for its use of the park. In 1998, the City Council approved a license agreement for Qwest Wireless, formally known as U.S.West Wireless, to place its facilities on the southeast light pole of the soccer field south of the ramadas at Sahuaro Ranch Park. In 2002, the City Council approved a license agreement for Cricket to place its facilities in O'Neil Park. The terms of the proposed agreement with Cricket are essentially the same as the terms with the above mentioned wireless providers, including the provisions concerning rent, construction requirements, insurance, indemnification and performance bonds. The Planning Department, Risk Management, the City Attorney's Office, Parks and Recreation and Finance have approved this site and/or the contents of the agreement. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute a License Agreement for a Wireless Communications Site in Sahuaro Ranch Park with Cricket. Resolution No. 3653 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT FOR A WIRELESS COMMUNICATIONS SITE AT SAHUARO RANCH PARK 14. LIQUOR LICENSES — FEE RESOLUTION AMENDMENT This is a request for City Council to amend the liquor license fee resolution. This amendment brings the series 6 annual license in compliance with Arizona Revised 9 Statutes (A.R.S) 9-500.06. A.R.S. 9-500.06 provides that a city or town shall not discriminate against the hospitality industry businesses in the collection of fees. The recommendation was to waive reading beyond the title and adopt a resolution Resolution No. 3654 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE ANNUAL LIQUOR LICENSE FEE FOR CLASS 6 LIQUOR LICENSES PURSUANT TO GLENDALE CITY CODE, CHAPTER 4 (ALCOHOLIC BEVERAGES) It was moved by Eggleston and seconded by Frate, to approve the recommended actions on Consent Agenda Item Nos. 1, 2, 3, 5 and 6, and Consent Resolutions 7, 8, 9, 10, 11, 13, and 14, including the approval and adoption of Resolution No. 3647 New Series, Resolution No. 3648 New Series, Resolution No. 3649 New Series, Resolution No. 3650 New Series, Resolution No. 3651 New Series, Resolution No. 3653 New Series, and Resolution No. 3654 New Series. The motion carried unanimously. 4. PUBLIC ART PROJECT - NEW GLENDALE ADULT CENTER This is a request to enter into a professional services agreement with artist Shan- Shan Sheng to design, construct, and oversee installation of artwork for the new Glendale Adult Center. Ms. Sheng, a professional artist for 15 years, is being commissioned for an art glass paneled stair railing and balcony in the front entry lobby of the new Glendale Adult Center located at 5970 W. Brown Street. The piece will be approximately 113-115 feet in length and will consist of a progression of 35-37 cold cast glass panels (approximately 36" x 40" each). At the September 2002 City Council Workshop, the Arts Commission brought this public art proposal forward for consideration. The Council supported the project and asked that the artwork be reworked to more accurately represent the proposed color scheme for the Adult Center lobby. The artwork revision reflects an oceanic theme and the colors are complimentary to the new facility's color board. The total cost of this project is $128,000. The artist will receive $73,000 with an additional $10,000 set aside for costs associated with signage, lighting, and the dedication of the artwork. This artwork will require professional installation by the building's general contractor. The estimate for this work is $45,000. The project will be funded by the Municipal Arts Fund, Account No. 70-9700-8800. The Municipal Arts Fund has a current balance of $672,777. The Municipal Arts Fund is a dedicated fund established by Ordinance (Sec. 2-226-2-233) for the acquisition and maintenance of artwork for the City of Glendale. 10 The recommendation was to approve the professional services agreement with Shan-Shan Sheng in the amount of $128,000, which includes $10,000 for contingency costs related to the project and $45,000 for installation. Councilmember Lieberman asked to hear the item separately so as to make the public aware of the beautiful artwork that will be placed in the new adult center. He pointed out the City's Arts Commission, not the Council, was responsible for choosing the artist. He explained one percent of the construction costs for major projects throughout the city are set aside specifically for the purchase of artwork. It was moved by Lieberman and seconded by Clark, to approve the recommended actions on Consent Agenda Item No. 4. The motion carried unanimously. 12 AUTHORIZATION TO SELL GENERAL OBLIGATION BONDS This is a request for City Council to adopt the resolution for the sale of general obligation bonds. Over the past several months, Finance staff worked on various debt structures that can be used to maximize the amount of money available to finance city projects. These efforts primarily focused on the issuance of general obligation bonds. Budgeted Capital Improvement Projects (CIP) that would be funded by this financing include the new Field Operations Complex (30-8563), Adult Center Relocation (36-8057), Bethany Home Outfall (65-8012), Public Safety Digital Communication System (60-9408), and Fire 800 MHz Radio System (60-9412). The CIP was reviewed by Council in two recent workshops and staff recognizes there could be changes or deferrals to the budgeted list of projects. Based on current market conditions, it is advantageous and desirable for the city to proceed to finance these projects at this time and to lock in immediately the financing terms. This bond sale will fund the projects covered by 1999 or prior voter authorizations. In total, authorization is sought for the sale of general obligation bonds in an amount not to exceed $70 million. Contingent upon the Council's approval, staff will proceed with the publication of the resolution authorizing the sale of the bonds. Staff will also prepare and publish a Preliminary Official Statement for the bonds. The statement will be sent to potential underwriting firms who are interested in buying the city's bonds. In addition, staff will present the rating agencies with additional information on the strengths of the city. Staff will work in conjunction with the Independent Financial Advisor and Bond Counsel to monitor the changes in the marketplace and any legal disclosure issues that may arise. Once the proposals are received from the underwriting firms, staff and the Independent Financial Advisor will evaluate and verify the bids received to assure their accuracy and benefit to the city. It is currently anticipated that bids will be received on 11 March 26, 2003. The Council will be asked to consider a bond ordinance on March 25, 2003. Proceeds are expected to be available on or about April 10, 2003. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the sale of general obligation bonds not to exceed $70,000,000. Resolution No. 3652 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ORDERING THE SALE OF NOT TO EXCEED ($70,000,000) PRINCIPAL AMOUNT OF CITY OF GLENDALE, ARIZONA GENERAL OBLIGATION BONDS, SERIES APRIL 1, 2003; AUTHORIZING CERTAIN OTHER DOCUMENTS AND THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ORDER OF SALE; AND DECLARING AN EMERGENCY Councilmember Lieberman asked if the proposed bond authorization represents the largest one the city has ever passed. Mr. Lynch stated it is the largest in terms of General Obligation bonds. Councilmember Lieberman asked if any of the bonds are designated for the arena project. Mr. Lynch responded no. He explained $40 million in bonds for the arena project were sold in June 2002. Councilmember Clark asked if the proposed bonds will be used to fund projects in the Capital Improvement Program. Mr. Lynch said some of the bonds are in the proposed CIP budget, however, some are in the current year's CIP budget. It was moved by Lieberman and seconded by Clark, to approve and adopt Resolution No. 3652 New Series. The motion carried unanimously. PUBLIC HEARING — LIQUOR LICENSES 15. LIQUOR LICENSE NO. 3-865 CLUB MAXIMILLIANS This is a request for a person transfer of a series 6 (on- & off-sale retail, all liquor) license for Club Maximillians located at 5510 W. Camelback Road, Nos. 9-12. The previous owner operated this business as Sookie's Bar & Grill and held a series 6 (on- & off-sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. 12 The recommendation was to conduct a public hearing and forward to the Arizona Department of Liquor Licenses and Control with the recommendation for approval. 16. LIQUOR LICENSE NO. 3-866 CONNOLLY'S BAR & GRILL This is a request for a person transfer of a series 6 (on- & off-sale retail, all liquor) license for Connolly's Bar & Grill located at 5160 W. Northern Avenue. The previous owner operated this business as Flanagan's Bar & Grill and held a series 6 (on- & off- sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward to the Arizona Department of Liquor Licenses and Control with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item Numbers 15 and 16. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Lieberman, and seconded by Clark, to forward Liquor License Applications No. 3-865 for Club Maximillians and No. 3-3-866 for Connoly's Bar & Grill, to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. ORDINANCES 17. PURCHASE OF PROPERTY FOR FIRE STATION Mr. Mark Burdick, Fire Chief presented this item. This is a request for City Council approval to purchase property located north of Bell Road and east of 631ti Avenue, consisting of approximately 1.5 acres. The owner of the property, Phoenix 4-D Leasing, Inc., an Arizona Corporation, has agreed to sell the property to the City of Glendale for$308,700, not including additional closing fees. This site will be used for a future fire station and will facilitate the Fire Department's goal of responding to incidents in four minutes or less, 90% of the time. This site provides better resource allocation and deployment options for the Glendale Fire Department. The central location allows units to respond along the Bell Road corridor, and improves the reliability of existing stations. 13 Two appraisals were conducted by Michael Huscroft & Associates and Kurt Peer, both support the purchase price of this property. A Phase I Environmental Site Assessment Report has been completed by GPI Engineers, Inc., and revealed no evidence of recognized negative environmental conditions in connection with the property. Funds for the purchase of the property are available in Account Number 60-9617- 8100, Fire Station Land Acquisition/Public Safety Bonds. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to enter into a Purchase Agreement with Phoenix 4-D Leasing, Inc., an Arizona Corporation, for the purchase of property located at 63rd Avenue and Bell Road. Ordinance No. 2306 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF APPROXIMATELY 1.5 ACRES OF LAND LOCATED NORTH OF BELL ROAD AND EAST OF 63RD AVENUE IN GLENDALE, MARICOPA COUNTY, ARIZONA; AND DIRECTING THE EXECUTION OF A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS It was moved by Frate, and seconded by Goulet, to approve Ordinance No. 2306 New Series. Councilmember Lieberman asked when construction would begin. Chief Burdick stated it is identified in the CIP for FY 06/07. Upon a call for the question, the Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 18. SALT RIVER PROJECT UNDERGROUND ELECTRICAL EASEMENT AT 83RD AVENUE & BETHANY HOME ROAD Mr. Tim Ernester, Deputy City Manager, presented this item. This is a request to grant an underground utility easement to Salt River Project (SRP). This easement is located along 83rd Avenue, north of Bethany Home Road, within city right-of-way. If granted, the easement will enable SRP to remove a series of power poles and underground its facilities to accommodate the widening of 83rd Avenue and provide service to the Western Area Public Safety Facility. Currently, the power poles are within city right-of-way, but will not allow for the road widening, if kept in this location. 14 There are no costs associated with the granting of this easement. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute an underground electrical easement in favor of Salt River Project. Ordinance No. 2307 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN EASEMENT IN FAVOR OF SALT RIVER PROJECT TO RELOCATE POWER POLES FOR THE WIDENING OF 83RD AVENUE NORTH OF BETHANY HOME ROAD AND TO PROVIDE SERVICE TO THE WESTERN AREA PUBLIC SAFETY FACILITY; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Clark, and seconded by Frate, to approve Ordinance No. 2307 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 19. SALT RIVER PROJECT IRRIGATION EASEMENT AT 83RD & GLENDALE AVENUES Mr. Tim Ernster, Deputy City Manager, presented this item. This is a request to grant an irrigation easement to Salt River Project (SRP). This easement is located within the City right-of-way along 83rd Avenue north of Glendale Avenue. The easement will consist of approximately 0.262 acre. As a requirement by the city for the new development known as Rovey Farms, SRP is piping a portion of irrigation facilities. The piping and associated manhole and turnout structure will be located within the right-of- way for 83rd Avenue. SRP is requesting the easement for its structure, as well as for maintenance and safety reasons. There are no costs associated with the granting of this easement. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute an irrigation easement in favor of Salt River Project. Ordinance No. 2308 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN IRRIGATION EASEMENT IN FAVOR OF SALT RIVER PROJECT FOR THE NEW DEVELOPMENT KNOWN AS ROVEY FARMS LOCATED AT 83RD AND GLENDALE 15 AVENUES; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2308 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. NEW BUSINESS 20. PRESIDING CITY JUDGE APPOINTMENT At the October 22, 2002 City Council meeting the Mayor and Council approved an intergovernmental agreement with the City of Phoenix for an interim Presiding City Judge in accordance with Administrative Order No. 2002-100 of Maricopa County Superior Court, issued by Judge Colin Campbell. Pursuant to Glendale City Code, Chapter 13, Article I, Section 13-7, Terms of Judges, the presiding city judge shall be appointed for an initial term of two years by the Mayor and City Council. Upon appointment, the Intergovernmental Agreement will be considered terminated. The recommendation was to consider the appointment of Elizabeth R. Finn as Presiding City Judge for a two-year term beginning March 25, 2003 and ending March 24, 2005; and set the annual salary for the term. It was moved by Eggleston, and seconded by Frate, to appoint Elizabeth R. Finn as Presiding City Judge for a two year term beginning March 25, 2003 and ending March 24, 2005 at an annual salary of $130,000. Motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Frate, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, March 18, 2003, to be followed by an Executive Session pursuant to A.R.S. 38- 431.03. The motion carried unanimously. CITIZEN COMMENTS No comments were made. 16 COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark encouraged everyone to attend the Luke Days event to be held this weekend, stating it will be a good way to show support for our military. She announced a groundbreaking ceremony for the Tourism and Sports Authority and Cardinals stadium will be held on Tuesday, March 18. She stated, in conjunction with the City Safe Program, she will sponsor a child seat safety inspection on March 22. She noted a limited number of seats will be available to those in need of one. Councilmember Goulet congratulated Judge Finn on her appointment. He announced a City Safe event will be held at 67th Avenue and Bethany Home Road on March 15. He noted the San Marquee apartments at 67th Avenue and Ocotillo will hold an open house on March 15 as well, He said the Northern Crossings ground breaking will happen on March 17. Councilmember Lieberman also congratulated Judge Finn, stating he is delighted about her appointment. He announced a discussion regarding the city's safety preparedness plans will be held at the Mediterranean Gardens on March 17. Vice Mayor Eggleston stated Scouts will replant landscaping along the San Moreno Estates on September 15. Councilmember Martinez thanked everyone who attended the Cholla District neighborhood meeting last Thursday. He said free CPR classes will be offered, instructing those interested in attending to contact his office for more information. He pointed out Consent Agenda Item 5 will improve 67th Avenue from Isabelle Lane to Pinnacle Peak Road. Regarding Agenda Item 17, he explained that, while a fire station was originally planned south of the freeway, it was found the site set forth in Agenda Item 17 would better meet the city's needs and provide for better response times. He noted the City of Phoenix is building a fire station east of the original site that will be able to service the neighborhood. Councilmember Frate congratulated Judge Finn on her appointment and Captain Eric Keppler on being voted Glendale's Firefighter of the Year. He stated Glendale Public Work's employees were among the top competitors at the 2003 Solid Waste Association Equipment Rodeo, noting two employees will proceed to the national championship. Mayor Scruggs encouraged everyone interested in attending the child seat safety inspection to call for an appointment, noting each inspection takes approximately 20 minutes. She congratulated Captain Keppler on his designation as Firefighter of the Year and the Glendale police officers who were promoted to Sergeant. She recognized the Cactus High School 4A soccer team for being repeat state champions. She stated she looks forward to Judge Finn's vestiture. 17 ADJOURNMENT There being no further business, the meeting was adjourned at 8:10 p.m. Pamela Hanna - City Clerk 18