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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 7/9/2002 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, JULY 9, 2002, AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez. Also present were Ed Beasley, City Manager; Terry Zerkle, Assistant City Manager; Rick Flaaen, City Attorney; and Pamela Oliveira, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the five resolutions and three ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE JUNE 25,_2002 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the June 25, 2002 City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS RECOGNITION OF COMMUNITY SERVICE FOR ROD BEAL,JAMES PODZIUS AND CAROL SMITH The Glendale Citizens' Advisory Commission on Neighborhoods was established by the City Council in January of 1995. The purpose of this Commission is to oversee the revitalization of Glendale's older neighborhoods and to make policy recommendations regarding neighborhood issues to the Council. Mr. Rod Beal (At-Large) served on the Commission from January of 2000 to March of 2002; Mr. James Podzius (Cholla) served from September of 1997 to June of 2002; and Ms. Carol Smith (Sahuaro) served from July of 2000 to June of 2002. As a result of their dedication and hard work, they participated in the review and recommendation of over $5.9 million in neighborhood grant recommendations and greatly assisted with enhancing the neighborhood grants process. During their terms, they invested countless hours in providing direction and guidance to neighborhood leaders and contributed to the success of the Neighborhood Partnership Program. They are to be commended for all of their efforts and tireless work for the citizens of Glendale. 1 Mayor Scruggs presented plaques of recognition to Mr. Rod Beal, Ms. Carol Smith, and Mr. James Podzius for their contributions and dedication to serving the citizens of Glendale. Mr. Beal, Ms. Smith, and Mr. Podzius thanked the City of Glendale for having been given the opportunity to serve on the Glendale Citizens' Advisory Commission. CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING Each year, the City of Glendale prepares a Comprehensive Annual Financial Report (CAFR) to provide complete, readily available information to its citizens, bondholders, and others. Staff makes copies of this report available to the City Council, the press, other public agencies, and New York based bond rating agencies. A CAFR provides much of the information needed for credit assessments by holders of City bonds. A good bond rating based on preparation of an award-winning CAFR results in lower borrowing costs. The result is that revenue collected from citizens can be used for direct services, instead of for debt service. Preparation of a CAFR reflects positively on a local government's financial management, as it relates to providing complete public disclosure of its financial condition. It provides valuable information on topics as diverse as employee pension plan performance, debt management, and ten-year trends in general government revenues and expenditures. The Government Finance Officers Association of the United States and Canada (GFOA) has recently awarded a Certificate of Achievement for Excellence in Financial Reporting for the City's CAFR for the Fiscal Year Ended June 30, 2001. This is the fifteenth consecutive year that the City has been recognized for excellence in financial reporting. Mr. Timothy Grewe, Immediate Past President of The Government Finance Officers Association of the United States and Canada and Chief Administrative Officer for City of Portland, Oregon, presented the award to the Mayor and City Council, who accepted the Certificate of Achievement for Excellence in Financial Reporting on behalf of the City. Mayor Scruggs said she had the confidence of knowing that she would be working with true professionals, who can assure the Council that they are taking good care of the public's trust. She said the award demonstrates the City's commitment to its citizens and refutes previous newspaper articles accusing the City of being careless with its money. She emphasized the fact that the City does not, and will not, disregard any rules, regulations, or guidelines. She expressed her opinion that no other city is better managed than Glendale. She thanked Mr. Lynch and his staff for their hard work. 2 CONSENT AGENDA Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 3 by number and title, and Ms. Pamela Oliveira, City Clerk, read Agenda Item Numbers 4 through 8 by number and title. 1. PURCHASE OF VALVES AND ACTUATORS FOR THE CHOLLA WATER TREATMENT PLANT This was a request to authorize the expenditure of $209,056.93 (taxes included) for the purchase of filter valves and actuators for the Cholla Water Treatment Plant (CWTP). The CWTF' was constructed in 1977 and the existing filter valves and actuators are the original components that were installed at the time of construction and now need to be replaced as the existing valves are worn out and the hydraulic actuators do not operate reliably, requiring a significant amount of labor to troubleshoot and repair. As these components are now 25 years old, it has become increasingly difficult to find replacement parts. Consequently, the existing filter valves and actuators need to be replaced with new equipment compatible with today's technology. With the latest expansion of the Pyramid Peak Water Treatment Plant, filter valves with electric motor actuators were installed. Electric actuators provide more reliable valve operation, have fewer replacement components, and require less maintenance than hydraulic actuators. The CWTP would like to purchase filter valves and actuators from the same manufacturers that furnished these components for the Pyramid Peak Water Treatment Plant to provide standardization of equipment. This will allow for reduced spare parts inventories and reduced maintenance and repair costs. The manufacturers of the filter valves and actuators are SPX DeZurik and EIM, respectively. Both manufacturers were contacted and stated in writing that, for purchases made in Arizona, the sole distributor is Hennesy Equipment Sales Company. Funding is available in the Utilities Operating Budget, Account Number 50-6423-8400. The recommendation was to award the purchase of filter valves and actuators to Hennesy Equipment Sales Company in the amount of $209,056.93. 2. AWARD OF CONSTRUCTION CONTRACT — STREET IMPROVEMENTS,, SUNNYSIDE DRIVE FROM 59TH TO 61sT AVENUES This was a request for award of a construction contract to T & T Construction, Inc., in the amount of $269,114.59, for construction of street improvements on Sunnyside Drive, between 59th and 61st Avenues. The street improvements on Sunnyside Drive include curb, gutter, sidewalk, stone style retaining walls, and asphalt pavement. The project will also extend an 3 existing 8-inch waterline and an existing 8-inch sewer line to benefit existing residents, who are currently using septic tanks on the south side of the street. Houses that are currently using septic are not required to connect until their septic system fails. This will allow for future development on the north side without cutting into the new street improvements. Six bids were opened and read on June 20, 2002. T & T Construction, Inc., a qualified bidder, submitted the lowest bid in the amount of $269,114.58. The City's Engineering Department reviewed the bids and recommended award of the construction contract in the amount of $269,114.59 to T & T Construction, Inc. To pay for the construction and administration of the entire project fund transfers are needed. Needed transfers include $27,950 from Water Extensions Account Number 50-9625-8300 and $33,030 from Sewer Extensions Account Number 50-9624- 8300 into the Street Scallop Fund, Account Number 62-8558-8300. The recommendation was to approve the transfer of funds and award the construction contract to T & T Construction, Inc. in the amount of $269,114.59. 3. AWARD OF CONSTRUCTION CONTRACT — FISCAL YEAR 2002-03 ASPHALT OVERLAY PROGRAM This was a request to approve award of a construction contract in the amount of $1,181 ,318.61 to Meadow Valley Contractors, Inc. for construction of the Fiscal Year 2002-03 Asphalt Overlay Program. The City utilizes a Pavement Management System to track conditions of existing streets and prioritize the needed reconditioning based on pavement condition information developed by physical street surveys provided by the streets department. The 2002-03 asphalt overlay is required to recondition deteriorated streets, repair the damage resulting from installation of various utility lines over the past several years and improve the rideability on arterial, collector, and residential streets throughout the City. In addition to improving the rideability, the asphalt overlay will help reduce traffic noise, improve structural integrity (adding as much as 15 years of life to the pavement), and improve the appearance of the overlaid streets. This year's program has been bid with five add alternates. The alternates have been included to extend the amount of street that can be overlaid and best utilize the available funding. The base bid will provide a rubberized asphalt concrete overlay on approximately one mile of arterial streets, including Bethany Home Road between 75th to 83`d Avenues and Cactus Road between 59th and 67th Avenues and four miles of collector streets, including Eugie Avenue between 55th and 59th Avenues, Acoma Drive between 51st and 59th Avenues, and Gravers Avenue between 55th and 59th Avenues. The base bid also includes two residential subdivisions bounded by 63`d to 65th Avenues between Olive Avenue and Mountain View Road and 67th to 73rd Avenues between Camelback Road and Missouri Avenue. This last subdivision was an add alternate from last year's overlay program that was not awarded due to budget constraints and, therefore, was included in this year's program. 4 The add alternates include Bethany Home Road from 75th to 83rd Avenues, 47th Avenue between Northern and Olive Avenues, 45th Avenue between Orangewood and Northern Avenues, and Cholla Street between 51st and 59th Avenues. The alternates also include reconstruction of 70th Drive between Union Hills and Villa Teresa Drives. Currently, 70th Drive is an 18-foot wide street that is the primary outlet to Union Hills Drive for a large residential area. The reconstruction will widen the street to provide a safer, 26-foot wide roadway. Alternates of alkyd and water-based striping were bid to determine the relative cost for each material. Alkyd thermoplastic striping will last longer than water-based striping. Residents and businesses that are located in the vicinity of the overlay operations will be notified by newsletter at the beginning of the project and by door hangers one week prior to work in front of their residences or businesses, that will outline the details of the work that is to be done in their area. Six bids were received and opened at 10:00 a.m. on June 10, 2002. In order to keep the project within budget, staff recommended award of the base bid, add alternate 1, Bethany Home Road from 75th to 83rd Avenue and add alternate 4, 70th Drive from Union Hills to Villa Teresa Drives, including the alkyd thermoplastic striping. Meadow Valley Contractors, Inc., a qualified and licensed contractor, submitted the lowest combination of base bid and the selected alternates in the amount of $1,181,318.61. The Engineering Department reviewed the bids and recommended award of the construction contract to Meadow Valley Contractors, Inc. Funds are available to construct the project in the 2002-03 Capital Improvement budget for Street Maintenance, Account Number 12-6232-8300 The recommendation was to award the construction contract to Meadow Valley Contractors, Inc. in the amount of $1,181,318.61. It was moved by Lieberman, and seconded by Goulet, to approve the recommended actions on Consent Agenda Item Nos. 1 through 3. The motion carried unanimously. CONSENT RESOLUTIONS 4. ADOPTION OF THE ENGINEERING DESIGN AND CONSTRUCTION STANDARDS This was a request for the City Council to adopt the Engineering Design and Construction Standards. The City's Subdivision Ordinance requires that all subdivisions developed within the City be designed and constructed in conformance with standards prepared by the Engineering Department and adopted by the City Council. The current Engineering Design and Construction Standards have not been updated since 1997. 5 Some of the major changes that have been made relate to paving residential streets, establishing requirements for developers to comply with the City's National Pollution Discharge Elimination System permit, water and sewer main construction and storm water retention for private developments. The purpose of these Design and Construction Standards is to set minimum standards for developers to follow in designing and constructing the infrastructure that will support their development. These standards provide the minimum design requirements for street and storm drainage, water and sewer line construction, landscaping and irrigation, and other miscellaneous standards. These standards also establish the types of materials that can be used in the construction and the quality control required during construction. They will help ensure orderly development and high quality neighborhoods. The Home Builders Association of Central Arizona was given the opportunity to review the new Standards and had no significant concerns. The recommendation was to waive reading beyond the title and adopt a resolution adopting the Engineering Design and Construction Standards. Resolution No. 3595 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING "ENGINEERING DESIGN AND CONSTRUCTION STANDARDS". 5. NOTICE OF INTENT TO RAISE SEWER USER CHARGES This was a request for the City Council to adopt a resolution declaring the City's intent to raise sewer user charges and setting the date of a public hearing on the proposed increases for September 10, 2002. The City Council reviewed the Fiscal Year 2002-03 operating budgets and the Capital Improvement Plan for Fiscal Years 2003-12 for the water and wastewater systems. The operating budget included no supplemental requests and the Capital Improvement Plan includes projects such as the expansion of the West Area Wastewater Reclamation Facility and improvements to the 91st Avenue Wastewater Treatment Plant, which address both existing and projected treatment requirements. The inclusion of these budget plans in the water and sewer rate model developed by Black & Veatch resulted in no change to the rate recommendations presented to the Council during a Workshop held on June 5, 2001. The water and sewer rate analysis conducted by Black & Veatch recommended an annual 4% sewer revenue adjustment for three years and modification to the sewer user charge schedule. Council approved the first 4% increase on September 25, 2001. This will be the second adjustment in the three-year process. These adjustments will have varying effects on residential and commercial customers, depending on water usage. These charges were also discussed at the November 30, 2001, budget retreat 6 and the budget Workshop session on the Enterprise Funds on April 2, 2002, and during the June 18, 2002 discussion regarding debt financing methods and voter authorization. As required by Arizona State Law (A.R.S. 9-511.01), the Council must adopt a notice of intention to increase water or wastewater rates. Also as required, a copy of the new rate schedule and the Black & Veatch Water and Sewer Rate Study is on file with City Clerk's Office and a public hearing on the proposed increase is scheduled for September 10, 2002. Notice of this public hearing will be published in The Glendale Star not less than twenty days prior to the public hearing date. The actual sewer increase, if approved on September 10, 2002, will not go into effect until the October 2002 billing cycle. The recommendation was to waive reading beyond title and adopt a resolution declaring the City's intent to raise sewer user charges and setting a September 10, 2002 public hearing date. Resolution No. 3596 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THIS NOTICE OF INTENTION TO INCREASE SEWER USER CHARGES; SETTING A PUBLIC HEARING ON THE PROPOSED INCREASE; AND FILING A WRITTEN REPORT SUPPORTING THE PROPOSED INCREASE WITH THE CITY CLERK. 6. YEAR 2002 TRANSPORTATION ENHANCEMENT GRANT APPLICATIONS The City of Glendale has revised and resubmitted two Intermodal Surface Transportation Efficiency Act for the 21St Century (TEA-21) projects previously approved for submission by the City Council. The first and highest priority application is for the development of a Gateway and Bicycle/Pedestrian Rest Area that would be constructed on the northwest corner of the 43rd and Peoria Avenues intersection. The City is purchasing this property from Mobil/Exxon for this project and will add a bus stop cutout, as well as an upgraded bus shelter to alleviate the constant traffic congestion and bottlenecks caused by the existing on-street bus stop. The TEA-21 grant would be used to develop the remaining site into a pedestrian/bicycle rest area. The plan concept includes decorative, shaded walkways and seating areas; drinking fountains; bicycle racks; enhanced landscaping; and a signature water feature. It will serve non- motorized traffic using the multi-use paths and trails and the new underpass that will be constructed in 2003 to reduce traffic congestion and improve safety and air quality at this intersection. The rest area will be a welcome gathering area for pedestrians, bicyclists, joggers, and equestrians using the Arizona Canal multi-use paths and trails to access jobs, shopping and recreational facilities and for transit users from four nearby bus stops. Neighbors from the surrounding areas reviewed the project plan and provided letters of support for this project. The City of Phoenix also provided a letter of support. 7 The total project cost estimate is $620,326. The federal grant request is for $336,826. The City's contribution represents 45.7% of the construction costs. Funding for land purchase and new transit facilities, estimated at $259,000, will come from the Transportation Fund. The TEA-21 required cash match of $24,500 will come from the Grants Administration Matching Fund, bringing the City's total project contribution to $283,500. The second project application is for the purchase and installation of an attractive 120-foot prefabricated bridge across the 71st Avenue Wash. This 10-foot- wide pedestrian and bicycle bridge will connect two segments of the 3.5-mile Skunk Creek Trail System, which is two blocks north of Bell Road. The new bridge will draw foot and bicycle traffic away from the congested Bell Road Bridge and provide a safer east-to-west pathway to other parks and multi-use paths, shops, neighborhoods and bus stops on the north side of Bell Road. It will also improve access to Foothills Regional Park. Neighborhood residents actively participated in all of the design phases of the Skunk Creek Linear Park and Trails System. They asked for a safer east-to-west route over the wash. This project would improve access in an attractive and cost-effective manner. The total project cost to purchase and install the bridge is approximately $154,846. The grant request is for $139,846. The City match will be $15,000, which is less than 10% of the total cost. The match will come from the Grants Administration Matching Fund (Account Number 47-7075-7000). The recommendation was to waive reading beyond the title and adopt a resolution approving the 2002 grant applications described herein; authorizing the required matching funds; and authorizing acceptance and implementation of the grant in accordance with all applicable federal, state and local regulations, policies and contract guidelines. Resolution No. 3597 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION OF GRANT APPLICATIONS, ALONG WITH MATCHING FUNDS, TO THE ARIZONA DEPARTMENT OF TRANSPORTATION TO ENHANCE, IMPROVE OR BEAUTIFY TRANSPORTATION FACILITIES OR EXPAND ALTERNATIVE MODES OF NON- MOTORIZED TRANSPORTATION; AND AUTHORIZING THE ACCEPTANCE OF SAID GRANTS IF AWARDED. 7. REVISIONS TO THE INVESTMENT POLICY FOR THE CITY OF GLENDALE This was a request to revise the City's investment policy, last modified by Resolution No. 3311 New Series on July 27, 1999. Each year the Chief Financial Officer and his staff review the policy to ensure that it is still current. As set by the ordinance that established the policy, changes may be made by resolution, if needed. 8 Modifications proposed at this time include: (1) modernizing terminology to comply with new accounting standards; (2) updating language and references to be consistent with revisions in statutes; (3) modifying references to banking information now available electronically; and (4) updating references to authorized personnel and broker-dealers. An investment policy benefits the community through helping ensure proper stewardship of the public's money. The policy is important to Glendale because the City issues bonds and maintains fund balances, both of which generate cash that needs to be protected from loss while earning a return to help offset financing costs. The policy provides guidance to staff and the investment community regarding the types of investments that are appropriate to balance safety of principal with return on investment. The recommendation was to waive reading beyond the title and adopt a resolution adopting the "Investment Policy for the City of Glendale" as revised July of 2002. Resolution No. 3598 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE "INVESTMENT POLICY FOR THE CITY OF GLENDALE" PURSUANT TO GLENDALE CITY CODE, CHAPTER 2, SECTION 2-186. 8. INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR AESTHETIC ENHANCEMENTS TO THE GRAND AVENUE OVERPASS AT 43RD AVENUE/CAMELBACK ROAD This was a request for approval of an intergovernmental agreement between the State of Arizona and the City of Glendale for the incorporation of various aesthetic enhancements to the proposed State of Arizona Department of Transportation (ADOT) Grand Avenue Overpass project at 43rd Avenue and Camelback Road. Design plans for this project have been completed, and construction of the Grand Avenue overpass and related improvements is scheduled to commence in November, following clearance of the site and utility relocations over the next several months. During the design process for this Grand Avenue intersection improvement project, the City of Glendale requested that ADOT incorporate various aesthetic elements in the project in accordance with the recommended actions and implementation concepts contained within the City's Grand Avenue Image Improvement Study, reviewed and endorsed by the City Council in a Workshop session held on October 2, 2001. The aesthetic improvements requested by the City and contained in the project design are as follows: (1) the design and construction of artistic enhancements to the retaining and abutment walls of the overpass; (2) the installation of decorative wrought iron fencing bordering a retention basin adjacent to Grand Avenue in lieu of standard chain link fencing; and (3) cost-sharing with ADOT for the 9 removal of two billboards at the 43rd Avenue intersection and along Grand Avenue to improve the visual aesthetics of the Grand Avenue corridor. As this Grand Avenue intersection improvement project crosses the jurisdictions of the cities of Glendale and Phoenix, the City of Glendale collaborated with the City of Phoenix Arts Commission on the design of artistic enhancements to the retaining and abutment walls in the project, and will share in the costs with the City of Phoenix for those aesthetic improvements. The enhancements to the retaining walls include the extensive use of decorative wall panels with multiple design patterns and the placement of back-lit human figures on the abutment walls beneath the overpass structure. The total cost of the aesthetic enhancements to the City of Glendale in this agreement is $354,143, itemized as follows: (1) artistic wall improvements - $127,492; (2) Wrought iron fencing - $56,651; and (3) Removal of billboards - $170,000. Existing funds for these aesthetic enhancements are available within the Capital Improvement Program account for Grand Avenue Beautification (Account Number 62-8990) for implementation of the Grand Avenue Image Improvement Study. The recommendation was to waive reading beyond the title and adopt a resolution that authorizes the City of Glendale to enter into this agreement and authorizes the City Manager to execute this agreement on behalf of the City. Resolution No. 3599 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR AESTHETIC ENHANCEMENTS TO THE GRAND AVENUE OVERPASS PROJECT AT 43RD AVENUE AND CAMELBACK ROAD. Mr. Leonard Clark, a resident of the Cit _y of Glendale Barrel District, voiced his support for the resolution requiring developers to meet higher standards when paving streets. He thanked the Council for looking to the future in terms of the City's infrastructure needs. He commented on the improvements made on the western side of 43rd Avenue and Camelback Road and stated that it adds a lot to the City. He suggested that the City of Glendale work with the City of Phoenix to make improvements to the eastern side of 43`d Avenue and Camelback Road. It was moved by Eggleston, and seconded by Frate, to approve the recommended actions on Consent Agenda Item Nos. 4 through 8, including the approval and adoption of Resolution No. 3595 New Series, Resolution No. 3596 New Series, Resolution No. 3597 New Series, Resolution No. 3588 New Series, and Resolution No. 3599 New Series. The motion carried unanimously. 10 ORDINANCES 9. RENEWAL OF AIRPORT LEASE WITH J.C. AIRCRAFT MARKETING, INC. Mr. Mark Ripley, Airport Manager, presented this request by J.C. Aircraft Marketing, Inc. to renew their lease for Suite 108 in the Terminal Building at the Glendale Municipal Airport. J.C. Aircraft, an aircraft sales business, has been a tenant in the Terminal Building since 1987. The term of the lease will be for one year, with four one-year options to renew the lease, with written notice to the Airport Manager within ninety days prior to the expiration of the original lease term. The annual rent for the office lease will be $6,032.40 for the first year. As with all airport leases, there will be a Consumer Price Index adjustment at the end of each year of the lease. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the leasing of office space at the Glendale Municipal Airport to J.C. Aircraft Marketing, Inc. Ordinance No. 2270 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY MANAGER AND CITY CLERK TO EXECUTE AN AIRPORT TERMINAL LEASE AGREEMENT WITH J.C. AIRCRAFT MARKETING, INC. FOR CERTAIN OFFICE SPACE IN THE TERMINAL BUILDING AT THE GLENDALE MUNICIPAL AIRPORT. It was moved by Clark, and seconded by Frate, to approve Ordinance No. 2270 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 10. PROPERTY ACQUISITION - FRATERNAL ORDER OF POLICE Mr. Larry Broyles, City Engineer, presented this request for $30,000 to purchase 10,500 square feet of vacant land owned by the Fraternal Order of Police (FOP) located adjacent to the FOP located at 6821 North 57th Avenue. This purchase will provide the property needed for the installation of a modular building that will be used as office space for the City Prosecutor's Office for the next three to four years. The Prosecutor's Office needs to relocate due to the City Court's need to accommodate an additional court room. The new location of the City Prosecutor's Office will allow the City Court to run more efficiently and allow the Prosecutor's Office to remain in close proximity to the City Court/Police Departments, thereby minimizing the disruption of coordination between the departments. The modular structure will be delivered and set up twelve weeks from the date of order, which will allow for the relocation of the Prosecutor's Office and the remodel to the City Court. The purchase price of $30,000 was suggested by a recent appraisal and would be disbursed as follows. The City will install parking lot striping, pavement 11 and landscaping at a cost of $1 ,700 at the current FOP building site and will make three payments on the remaining $28,300 over a three-year period, with a 6% annual interest rate. The first payment will be made upon close of escrow in the amount of $10,000, leaving a balance of $18,300, including $1,098 in interest, for a total of $19,398. The second payment in July of 2003 will be in the amount of $10,000, which will leave a balance of $9,396, including $563.88 in interest, for a total of $9,961.88 which will be paid in full in July of 2004. Any additional closing cost associated with this transaction will be payable by the City. Environmental assessments have been completed and there are no indications of contamination on the property. The City will also grant FOP a five-foot pedestrian easement along the northern portion of this parcel that will be granted upon execution of this purchase contract. Funds for this project have been budgeted through Relocate Prosecutor's Office, Account Number 14G-9629-8300. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute a purchase contract for the purchase of this property. Ordinance No. 2271 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF 10,500 SQUARE FEET OF LAND LOCATED AT 6821 NORTH 57TH AVENUE IN GLENDALE, MARICOPA COUNTY, ARIZONA; AND DIRECTING THE EXECUTION OF A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS. It was moved by Frate, and seconded by Martinez, to approve Ordinance No. 2271 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 11. PURCHASE CONTRACT AND DEVELOPMENT AGREEMENT FOR R ROVEY FARM ESTATES PARK SITE Mr. Warren Smith, Director of Parks and Recreation, presented this request to adopt an ordinance to approve a purchase contract and development agreement with Orangewood 88 LLC, an Arizona limited liability company, for land acquisition and park improvements in the Rovey Farm Estates development. Rovey Farm Estates is an 810-lot single-family, planned residential community in the square mile bounded by Glendale and Northern Avenues on the north and south and 83rd and 91st Avenues on the east and west. The recently adopted 2002 Parks and Recreation Master Plan identifies the need for a neighborhood park in this area and the owner/developer is willing to sell approximately 4.834 acres at a cost of $48,011.99 per acre, for a total purchase price not to exceed $232,090. This price is supported by a recent appraisal of the property. An environmental assessment was conducted, and there are no indications of contaminants on the property. This property is immediately adjacent to a future Peoria 12 Unified School District Elementary School. The long-term intent is to enter into an intergovernmental agreement with the School District for a joint school/park site of approximately 10 acres that will serve the needs of the school during the day and residents as a park site during evenings, weekends and the summer. In addition to the sale of property, Orangewood 88 LLC will develop the park site and fund a portion of that development in lieu of payment of the Development Impact Fee (DIF). The contribution of Orangewood 88 LLC towards the park development would include $280,260, which is the sum of 810 housing units multiplied by $346 (the DIF) and $72,018 as compensation for allowing a storm water retention area on the park site. The park improvements are generally specified in the Park Master Plan developed by Orangewood 88 LLC and approved by the Parks and Recreation Department. The total cost for park improvements is estimated at $815,037. Funds for the reimbursement of the remainder of the project not funded by Orangewood 88LLC are available in the Developmental Impact Fee fund, Account Number 14-8548-8300. The City's total cost of the project is $462,759. The Parks and Recreation Commission reviewed the 10-acre park site master plan at its meeting held on February 19, 2002,and voted unanimously for approval. The City Council approved a General Plan amendment and rezoning application by Coe and Van Loo for the Rovey Farms estate on May 14, 2002. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute a purchase contract and development agreement for Rovey Farm Estates. Ordinance No. 2272 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF A PARK SITE AT 87TH AND ORANGEWOOD AVENUES IN GLENDALE, MARICOPA COUNTY, ARIZONA; DIRECTING THE EXECUTION OF A PURCHASE CONTRACT AND DEVELOPMENT AGREEMENT FOR ROVEY FARM ESTATES; AND DIRECTING THAT THE DEVELOPMENT AGREEMENT BE RECORDED. It was moved by Martinez, and seconded by Clark, to approve Ordinance No. 2272 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. CITIZEN COMMENTS Mr. Leonard Clark, a citizen of the City of Glendale Barrel District , thanked the City for the recreational opportunities that it provides to children. He expressed his opinion that homeowner's associations are responsible in great part for the higher quality of life in Glendale. He suggested that leaders of the various homeowner's associations work together to find other ways to benefit the community. 13 COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark congratulated Mr. Lynch and the Finance Department for their achievement in financial reporting. She congratulated Mr. Warren Smith, Director of Parks and Recreation, and stated that she was looking forward to the park. Councilmember Goulet also congratulated Mr. Lynch and the Finance Department. He thanked the Police Department for last weekend's DUI (driving under the influence) Task Force nights. Councilmember Lieberman added his congratulations to Mr. Lynch. He complimented the City on its 4th of July fireworks celebration. He noted that Glendale was the only city in the State to participate in a nationwide patriotic program. Vice Mayor Eggleston praised Mr. Lynch. He reported that the Council has put up matching funds for a grant request which will provide enhancements to the transit systems. Councilmember Martinez thanked Mr. Lynch and his staff for their hard work. Councilmember Frate also thanked Mr. Lynch and his staff. He commented on the new transit services available in the City of Glendale. He stated that additional bus routes and Sunday and evening service will begin July 8, 2002. He said a majority of the transit service improvements are a direct result of the transportation package which was approved by Glendale voters last year. He urged residents to watch children around water. ADJOURNMENT There being no further business, the meeting was adjourned at 7:45 p.m. — Pamela Oliveira - City • 14