HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/23/2002 MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, APRIL 23, 2002, AT 7:00 P.M.
The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark,
Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez.
Also present were Ed Beasley, City Manager; Terry Zerkle, Assistant City
Manager; Rick Flaaen, City Attorney; and Pamela Oliveira, City Clerk.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the six resolutions and two
ordinances to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.
Mayor Scruggs welcomed and introduced Jennifer Adams and Brianne Bridge,
members of the Mayors Youth Advisory Council. She also welcomed and introduced
Sarah Wells,. Kim McGowan, Victoria Grijalva, Kristen Kurtel, Cassidy Tomao, Ryan
Remo, and Ryan Larkens, members of the Apollo High School Student Council.
Mayor Scruggs then welcomed and introduced the following members of Boy
Scout Troop 3, located at 59th Avenue and Thomas Road: scoutmasters David Rall,
Rodney Hatten, Michelle Sharley, and Len Dyer, scout masters; and boy scouts Kyle
Peterson, Dan Hatten, Steven Terry, Jereme Dyer, and Chris Graham.
APPROVAL OF THE MINUTES OF THE APRIL 9, 2002 CITY COUNCIL MEETING
It was moved by Goulet, and seconded by Clark, to dispense with the
reading of the minutes of the April 9, 2002 City Council Meeting, as each member
of the Council had been provided copies in advance, and approve them as
written. The motion carried unanimously.
PROCLAMATIONS AND AWARDS
LAW DAY 2002 PROCLAMATION
Law Day began 44 years ago, with a proclamation from President Dwight
Eisenhower. That first proclamation eloquently set forth the reasons why we, as a free
people, celebrate our heritage of liberty under law.
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President Eisenhower noted that it was "fitting that the people of this nation
should remember with pride and vigilantly guard the great heritage of liberty, justice,
and equality under law which our forefathers bequeathed to us". He said further that it
is "our moral and civic obligation as free men and as Americans to preserve and
strengthen that great heritage".
We are now engaged in a great struggle to preserve our liberties. Our nation has
been attacked by terrorists who scoff at our freedoms. Our democracy, and the very
rule of law, is under attack, but it will survive, and will emerge stronger because of the
renewed support of the American people. Let us dedicate ourselves, in celebrating Law
Day this year, to the great values protected and preserved in our Constitution.
The City of Glendale further celebrates Law Day 2002 in recognition to the work
of those who try to make courts accessible and justice equal.
Mayor Scruggs proclaimed May 1, 2002 as Law Day and presented the
proclamation to Mrs. Brenda A. Way, Court Administrator, Glendale City Court; and
Mrs. Nancy Khiel, City Prosecutor, City Attorney's Office. Ms. Way said Law Day
provides an opportunity for everyone to reflect on our legal heritage, the rule of law, and
the rights and duties which are the foundation of peace and prosperity for all mankind.
She stated that the theme for Law Day 2002, "Celebrate Your Freedom — Ensuring
Equal Justice For All", focuses on America's efforts to make equal justice a reality for all
citizens by making legal services affordable and widely available. On behalf of the City
Court and the City Prosecutor's Office, Ms. Way thanked the Mayor and Council.
OLDER AMERICANS MONTH PROCLAMATION
The month of May has been chosen as Older Americans Month to honor the
contributions our senior population has made and will continue to make in our society.
Older family members provide us with a historical perspective, which enables all of us
to move forward and contribute to our communities. The Glendale Human Services
Council's Committee on Aging will distribute information to the general public regarding
local services that promote and encourage continued active participation by the elderly
in our community.
Mayor Scruggs proclaimed May 2002 Older Americans Month. She presented
the proclamation to Ms. Karen Freeland, Aging Services Coordinator for Glendale
Human Services Council, Inc. Ms. Freeland noted that President John F. Kennedy was
the first to choose the month of May to honor the contributions of senior citizens. She
said she was pleased that the City of Glendale has chosen to carry on in that tradition.
PROCLAMATION OF RECOGNITION FOR JULIA NIMLOS
Ms. Julia Nimlos, a senior at Ironwood High School was named one of Arizona's
two top youth volunteers by The Prudential Spirit of Community Awards. Julia was one
of 28,000 high school and middle school students who submitted applications for the
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year's program. The Prudential Spirit of Community Award is a nationwide program
honoring young people for outstanding acts of volunteerism by Prudential Financial in
partnership with the National Association of Secondary School Principals.
Ms. Nimlos wrote and implemented a foreign-language curriculum to teach
French to elementary school students in her district. Julia's curriculum is being taught
in six elementary schools and will be launched through French clubs in the district's
other high schools as well.
Mayor Scruggs presented a proclamation of recognition to Ms. Julia Nimlos. Ms.
Nimlos thanked Mayor Scruggs and the Council, her mentor Nancy Lewis, and her
parents for their support. She also thanked the elementary school teachers and
students for allowing her to come into their classrooms. She commended her fellow
peers and student teachers for willingly giving their time to others.
PRESENTATION OF PLAQUES TO OUTGOING LIBRARY ADVISORY BOARD
MEMBERS
The Library Advisory Board advises the City Council on general policy relating to
the administration and provision of library service. Judge William E. Eubank (Ocotillo
District) served on the Board from September 1998 to April 2002, during which time he
served as the Chair (2001-2002). Ms. Linda Lalli (Cactus District) served on the Board
from January 1998 to April 2002. Ms. Nancy Young (Mayor Appointee) served on the
Board from July 1998 to April 2002, during which time she served as the Vice-Chair
(2001-2002).
During their service, the Library planned and opened the Foothills Branch
Library, expanded the Library's access to electronic resources, and refurnished the
Main Library. A Gates Computer Lab was opened at the Velma Teague Branch and a
variety of computer classes have been held regularly for citizens there and at the Main
Library during their tenure on the board. Over two million items were checked out of the
three library facilities last year, an 11% increase over the previous year.
Mayor Scruggs presented plaques of recognition to Judge William E. Eubank,
Ms. Linda Lalli, and Ms. Nancy Young for their dedication and service on the Library
Advisory Board. Ms. Young, Ms. Lalli, and Judge Eubank thanked the Mayor and
Council for having given them the opportunity to serve.
CONSENT AGENDA
Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 6 by title,
and Ms. Pam Oliveira, City Clerk, read Agenda Item Numbers 7 through 11 by number
and title.
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1. FINAL PLAT APPLICATION FP-01-09: ORANGEWOOD ESTATES 7515
WEST ORANGEWOOD AVENUE
This was a request by Infinity Engineering Services, LTD. for final plat approval
for the subdivision titled Orangewood Estates. The site is located at the southwest
corner of 75th and Orangewood Avenues.
The subdivision includes 202 single-family lots on 60 acres, at a density of 3.42
dwelling units per gross acre. Lots range in size from 7,103 square feet to 15,733
square feet, with an average lot size of 7,788 square feet. The proposed minimum lot
width is 65 feet and the proposed minimum lot depth is 110 feet.
The final plat is consistent with the General Plan, the R1-7 PRD (Single
Residence, Planned Residential Development) zoning, and the preliminary plat. All
stipulations of the preliminary plat have been satisfied.
The recommendation was to approve Final Plat Application FP-01-09.
2. APPROVAL OF AGREEMENT TO TERMINATE LEASE FOR MAYA HIGH
SCHOOL
In 2001, the City completed the purchase of the property at the southeast corner
of 59th and Northern Avenues, formally known as Manistee Town Center. The City
purchased this property in an effort to redevelop and enhance the area. On November
29, 2001, the City entered into a development agreement with the Ellman Companies to
develop the property with retail operations.
At the time that the City purchased the property, the previous owner of the
property was leasing space to various entities. Most of the leases were short-term
leases, which the City has since terminated. The Leona Group Arizona, L.L.C., is the
sole remaining tenant whose lease does not expire until July 31, 2008. At the time of
taking possession of the leased property in 1998, the Leona Group performed
approximately $800,000 of tenant improvements to operate the Maya High School as a
charter school on the leased premises.
In order to properly redevelop the former Manistee Town Center site, the Maya
High School premises must be demolished. Therefore, City staff negotiated an
agreement with the Leona Group for the early termination of their lease for the Maya
High School site. The proposed agreement requires the Leona Group to vacate the
Maya High School premises no later than May 10, 2002. As consideration for the early
termination of the lease, the City will pay the Leona Group the present value of the
improvements installed by the Leona Group in 1998 and the costs to relocate the
schools operation to a different site. An independent appraisal shows that the present
value of the improvements installed by the Leona Group is $591,000.00. In addition,
the Leona Group has informed staff that it will cost $20,000 in order to relocate the
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school's operation to another site. Staff determined that both of these figures were
reasonable.
The recommendation was to approve the agreement with the Leona Group
Arizona, L.L.C., in the total amount of $611,000 to terminate the leasehold interest of
the Leona Group for the Maya High School site at the former Manistee Town Center
and for the relocation of the school's operations, and authorize the City Manager to
execute said agreement.
3. 2002-2003 EMPLOYEE BENEFIT PROGRAM RENEWAL
In the fall of 2001, the City began the renewal process for the 2002-2003
employee benefit plan year that begins May 1, 2002. This renewal date applies to the
medical, dental, vision, life insurance and flexible spending accounts. Members of the
Employee Health Care Task Force, Human Resources Department staff, and the City
Management Team developed recommendations for renewing the following benefit
plans:
Medical (Blue Cross Blue Shield)
In order to reduce the medical plan premium increase necessary to fund
the anticipated claims and administration fees for the next plan year, plan
revisions were recommended. Revisions to the medical plans include
higher out-of-pocket expenses for plan users. By implementing these
recommendations, the claims liability is reduced and the cost increase is
mitigated. In order to properly fund the anticipated claims and
administration fees of the medical plan, a rate increase of 12.4% is
required for the PPO plan and 17.1% is required for the HMO Plan.
Dental (United Concordia and Fortis)
United Concordia proposed a self-funded option that provides for United
Concordia to increase rates by 7% due to dental care inflation factors; to
provide administrative services; and maintain the current plan design and
provider network. Under this self-funded arrangement, the City would
remit to United Concordia only the fees required for administrative
expenses and actual claims incurred. This self-funded arrangement
recommended by the Employee Health Care Task Force provides a cost-
saving potential from lower administrative fees and favorable claims
activity. The pre-paid dental plan through Fortis (formerly United
Protective) requires no changes to rates or benefits.
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Vision
Vision benefits through Vision Service Plan will require a $2.00 per month
increase for plan participants with single coverage. Dependent coverage
will not increase in cost. Rates are guaranteed for two years on this
optional plan.
Life Insurance
There is no change in benefits or rates for the renewal period.
Administration of the Flexible Spending Accounts
No increase is required in the funds budgeted for the administration of this
program.
The information on the renewal process and recommendations was presented to
the Council at its Workshop held on April 2, 2002.
The recommendation was to authorize the City Manager to renew all contracts,
with the recommendations developed for each benefit plan by the Employee Health
Care Task Force.
4. AWARD OF PROPOSAL 02-05, DIGITAL PLAYBACK SERVER
Nine proposals were received to provide the Cable Department with a digital
playback server to enhance and improve telecasting on KGLN Channel 11. The Cable
Department currently has a videotape-based playback system that is approximately
seven years old, which will be replaced by the new digital playback server. The tape-
based system is very limited in its capabilities and the program variety that can be
broadcasted. In moving to a digital-based server there would be improved on-air quality
pictures, along with a decreased potential for down time due to tape recorder or
videotape breakage. The new digital server will hold 272 hours of programming. It will
occupy less physical space, use less electricity, and time spent for scheduling programs
will be significantly reduced.
An evaluation committee, consisting of staff from the Cable Department,
reviewed the offers received. Specific evaluation criteria included compliance with
specifications and delivery, overall cost, references, services, and support. The offer
scored highest by the committee was submitted by Digital System Technology Inc.
Funding is available in the Computer Hardware Replacement Fund, Account Number
42-2335-8400.
The recommendation was to award the contract for a digital playback server to
Digital System Technology Inc. in the amount $106,519.77, taxes included.
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5. AWARD OF REQUEST FOR PROPOSAL 01-59, DOMESTIC VIOLENCE
COUNSELING SERVICES
This was a request for City Council award of counseling services contracts to
Arizona Behavioral Counseling and Education Services, Incorporated and Justice
Services, Incorporated.
Domestic violence agencies provide court-ordered screening, counseling, and
treatment services for defendants convicted of domestic violence and other offenses, at
a reasonable cost with a sliding scale, based on a defendant's ability to pay. This is a
re-bid of an existing contract which is close to expiration. The contract award would
allow for continuation of program services.
Nine offers were received in response to a Request for Proposal. An evaluation
panel, consisting of a City Judge, Victims Assistance Caseworker, and Public Defender,
reviewed and evaluated the offers independently. Specific evaluation criteria included
fee structure, course outline overview, class locations and accessibility, forms, staff
resumes, and references. It was recommended that contracts be awarded to two
vendors to allow flexibility in scheduling, as needed to meet the court's and the
offenders' requirements. Arizona Behavioral Counseling and Education Services,
Incorporated and Justice Services, Incorporated submitted the proposals that received
the highest scores from the evaluation panel. The contract shall begin May 6, 2002 and
continue for one year, with a provision to permit the City, at the discretion of the
Presiding City Judge, to extend this agreement four additional years in one-year
increments. No budgeted funds are involved. Violators are responsible for payment of
services to the agencies.
The recommendation was to award contracts for domestic violence intake,
assessment, counseling, and treatment services to Arizona Behavioral Counseling and
Education Services, Incorporated and Justice Services, Incorporated.
6. AWARD OF REQUEST FOR PROPOSAL 01-60, ALCOHOL SCREENING
This was a request for City Council award of alcohol screening contracts to
Arizona Behavioral Counseling and Education Services, Incorporated and Justice
Services, Incorporated.
Alcohol screening agencies provide court-ordered screening, counseling, and
treatment services for defendants convicted of driving under the influence of
intoxicating liquor and other offenses at a reasonable cost, with a sliding scale based on
a defendant's ability to pay. This is a re-bid of an existing contract which is close to
expiration. The contract award would allow for continuation of program services.
Ten offers were received in response to a request for proposal. An evaluation
panel consisting of a City Judge, Victims Assistance Caseworker, and Public Defender,
reviewed and evaluated the offers independently. Specific evaluation criteria included
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fee structure, course outline overview, class locations and accessibility, forms, staff
resumes, and references. It was recommended that contracts be awarded to two
vendors to allow flexibility in scheduling as needed to meet the court's and the
offenders' requirements. Arizona Behavioral Counseling and Education Services,
Incorporated and Justice Services, Incorporated submitted the proposals that received
the highest scores from the evaluation panel. The contract shall begin May 6, 2002 and
continue for one year, with a provision to permit the City, at the discretion of the
Presiding City Judge, to extend this agreement four additional years in one-year
increments. No budgeted funds are involved. Violators are responsible for payment of
services to the agencies.
The recommendation was to award contracts for alcohol abuse screening,
counseling, and treatment services to Arizona Behavioral Counseling and Education
Services, Incorporated and Justice Services, Incorporated.
CONSENT RESOLUTIONS
7. RENEWAL OF MARICOPA HOME CONSORTIUM INTERGOVERNMENTAL
AGREEMENT
The Maricopa HOME Consortium was established in 1993 for the purpose of
receiving Home Investment Partnerships Program (HOME) funds from the U.S.
Department of Housing and Urban Development (HUD). By participating in the
Consortium, the City of Glendale is able to qualify for the HOME funds which otherwise
would not have been available. The objective of the HOME program is to expand the
supply of decent, safe, sanitary, and affordable housing for low and moderate-income
households. The City entered into an intergovernmental agreement with the Maricopa
HOME Consortium in 1993. This document was renewed by the City in 1996 and 1999.
Since entering into the first intergovernmental agreement, the City has received over
$5,053,596 in HOME funds. In Fiscal Year 2002-2003, the City's HOME allocation will
be $552,308. These funds have supported numerous activities that have benefited
hundreds of Glendale residents.
Maricopa County has requested that the City of Glendale and other participating
local governments renew their participation in the Maricopa HOME Consortium no later
than May 30, 2002. The intergovernmental agreement will be effective for Fiscal Years
2003 through 2005.
Participants in the Consortium include Maricopa County, the cities of Chandler,
Glendale, Mesa, Peoria, Scottsdale, and Tempe, and the town of Gilbert. Members
receive HOME funds annually based on a formula developed and approved by the
Consortium.
Maricopa County Community Development is the lead agency for the
Consortium. As lead agency, Maricopa County is responsible for preparing HUD-
required reports to address housing, homelessness, and supportive housing needs on a
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regional basis, and overseeing compliance with all HOME regulations. The
intergovernmental agreement allows Maricopa County, as lead agency, to retain 4% of
each participating government's HOME allocation each year to cover its administrative
costs.
The HOME regulations require a 25% match from non-federal funds. For those
HOME projects administered by the City, the match is provided in the General Fund
budget.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the execution of a new intergovernmental agreement with the
Maricopa HOME Consortium for Fiscal Years 2003 through 2005.
Resolution No. 3550 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY, THE CITIES OF
CHANDLER, MESA, PEORIA, SCOTTSDALE AND TEMPE, AND THE TOWN OF
GILBERT TO PARTICIPATE IN A CONSORTIUM FOR THREE YEARS TO RECEIVE
FEDERAL FUNDING UNDER THE HOME INVESTMENT PARTNERSHIP PROGRAM.
8. AUTO THEFT PUBLIC AWARENESS PROGRAM
The Glendale Police Department requested authorization to submit a grant
proposal to the Governor's Office of Highway Safety. The grant proposal request was
$20,000 for programs that target auto theft and related offenses.
The City of Glendale, like other cities in the Valley, has experienced a dramatic
increase in auto thefts over the past three years. In calendar year 2001, there was a
42% increase in auto theft over the previous year. Currently, it is estimated that in the
City of Glendale a vehicle is stolen every 2.8 hours.
Enforcement alone does not appear to be reducing the rise in auto thefts. The
daily patrol units (motorcycles and marked patrol cars) utilize high-visibility presence,
along with enforcement efforts, to educate the public and deter auto theft. Although
these uniformed officers make their presence known when they are deployed in a
particular area, the overall effectiveness of these officers is limited. Assistance from the
general public is needed in the form of education, recognition, and the securing of
personal property.
This grant will allow programs to be put into place, increasing public awareness
in areas where motor vehicle theft is a high concern. A high-target vehicle list program
will also be established, making security devices available for owners of high-risk
vehicles.
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preserve this treasured Glendale landmark for future generations. The property was
purchased with two Heritage Fund grants totaling over $500,000, City funds, and a
grant from the Sands family. Through an ongoing partnership, consisting of the City of
Glendale, the Glendale Arizona Historical Society, the Sands family, Glendale residents
and the Heritage Fund, Manistee Ranch has been transformed into one of the region's
finest quality historical resources.
The site contains the 105 year old Manistee Main House, the Business Office,
the Garage and the Granary-Barn. The Sands family donated the Ranch buildings to
the Glendale Arizona Historical Society. The Society is responsible for developing and
managing interpretive programs, hosting docent-led tours of the facilities, fund-raising
for special projects, and collecting, cataloging, and caring for thousands of priceless
artifacts, photographs and other memorabilia donated by Sands family members and
Glendale residents. The City of Glendale owns and manages the 3-acre Serenity Park
and funds the cost for capital improvements, maintenance, and repairs of the buildings
and grounds.
A City of Glendale - Glendale Arizona Historical Society joint application has
been submitted to the Heritage Fund, requesting $51,153 to complete approximately
two-thirds of the remaining repairs needed to complete the last stage of the
rehabilitation of the interior of Manistee 's Main House. The project includes repairs to
sagging walls, doors, ceilings, and moldings, gapping at floor/wall joints and the
correction other pressing problems. These repairs are needed to protect the interiors
and prevent further deterioration. If remedial steps are not taken to correct problems
included in the proposed scope of work, the wear and tear caused by an increasing
number of tourists will accelerate the deterioration of the interior of the house.
The required cash match of $51,153 will come from the Grants Administration
Matching Fund. An in-kind match of $5,000 includes $1,000 for City Engineering staff
to oversee the project and $4,000 in Historical Society volunteer time for day-to-day site
management. The City will act as fiscal agent and administrator of the grant. If
awarded, this will be the fourth successful grant, bringing the Heritage Fund's total
contribution to Manistee to more than $600,000.
The recommendation was to waive reading beyond the title and adopt a
resolution approving the 2002 Heritage Fund grant application described herein;
authorizing the required matching funds; and authorizing acceptance and
implementation of the grant in accordance with all applicable federal, state and local
regulations, policies, and Heritage Fund contractual guidelines.
Resolution No. 3553 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, APPROVING THE APPLICATION FOR HISTORIC
PRESERVATION HERITAGE FUNDS FOR MANISTEE RANCH.
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11. GRACE LUTHERAN CHURCH DEVELOPMENT AGREEMENT
Grace Lutheran Church wishes to expand its church and school campus. The
proposed expansion includes the 56th Avenue right-of-way between Palmaire and
Myrtle Avenues. The church is requesting the abandonment of 56th Avenue right-of-
way.
The church is willing to dedicate a parcel of land located on the Adult Center Site
in exchange for a one-time permanent 50 parking space credit. The church will improve
this parcel to match existing parking on the Adult Center property. The parking spaces
will be available to both the church and the public.
Specific terms of the proposed development agreement include:
• Grace Lutheran Church shall relocate the existing water services and fire
hydrants.
• Grace Lutheran Church will commit to begin construction upon the issuance
of permits and complete construction of the chapel within 18 months of
pulling building permits.
• Grace Lutheran Church will dedicate Lot 1, Block 12, Parks Addition (MCR
3/42) to the City at the time that City abandons 56th Avenue. The dedication
of this lot will help offset the parking requirement for the church and will entitle
Grace Lutheran church a one-time permanent waiver for 50 parking spaces.
A development agreement with the City will retain the City's ability to maintain
the roadway and waterlines until it is appropriate to abandon the road. If for any reason
the Grace Lutheran Church fails to obtain building permits, the street will not be
abandoned and Lot 1, Block 12, Parks Addition (MCR 3/42) will not be conveyed to the
City.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to enter into the development agreement with
Grace Lutheran Church.
Resolution No. 3554 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A
DEVELOPMENT AGREEMENT WITH GRACE LUTHERAN CHURCH; AND
DIRECTING THAT THE DEVELOPMENT AGREEMENT BE RECORDED.
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It was moved by Eggleston, and seconded by Frate, to approve the
recommended actions on Consent Agenda Item Nos. 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and
11, including the approval and adoption of Resolution No. 3550 New Series,
Resolution No. 3551 New Series, Resolution No. 3552 New Series, Resolution No.
3553 New Series, and Resolution No. 3554 New Series. The motion carried
unanimously.
PUBLIC HEARING — LAND DEVELOPMENT ACTIONS
12. PUBLIC HEARING — PROPOSED ANNEXATION AT THE NORTHWEST
CORNER OF 91ST AVENUE AND GLENDALE
Ms. Kate Langford, Senior Planner, presented this item. The proposed
annexation includes approximately 160 acres located at the northwest corner of 91st
and Glendale Avenues The property owners have requested annexation of this parcel
into the City of Glendale, Arizona.
The blank annexation petition was recorded on March 27, 2002 and fulfills the
first formal step in the annexation process. The next step is to hold a public hearing
within the thirty-day waiting period required by State Statute. All property owners within
the area to be annexed have been notified by first-class mail of the public hearing. The
property has been posted in at least three conspicuous places and this hearing has
been advertised in the Glendale Star.
Upon the completion of the public hearing and the end of the mandatory 30-day
waiting period, staff may proceed with gathering the signatures required by law to
continue the annexation process. If a sufficient number of signatures are obtained in
favor of the annexation, the Council will be asked to adopt an ordinance to annex the
area.
The recommendation was to hold a public hearing to receive public input
concerning the proposed annexation of this area into the City.
Mayor Scruggs opened the public hearing on Agenda Item No. 12. As there
were no comments, Mayor Scruggs closed the public hearing.
No action was taken on this item.
13. PUBLIC HEARING — PROPOSED ANNEXATION ON THE EAST SIDE OF 91sT
AVENUE AND THE ORANGEWOOD ALIGNMENT
Ms. Kate Langford, Senior Planner, presented this item. The proposed
annexation includes approximately 20 acres located on the east side of 91St Avenue
and the south side of the Orangewood alignment. The property owner has requested
annexation of this parcel into the City of Glendale, Arizona.
13
The blank annexation petition was recorded on March 27, 2002 and fulfills the
first formal step in the annexation process. The next step is to hold a public hearing
within the thirty-day waiting period required by State Statute. All property owners within
the area to be annexed have been notified by first class-mail of the public hearing. The
property has been posted in at least three conspicuous places and this hearing has
been advertised in the Glendale Star.
Upon the completion of the public hearing and the end of the mandatory 30-day
waiting period, staff may proceed with gathering the signatures required by law to
continue the annexation process. If a sufficient number of signatures are obtained in
favor of the annexation, the Council will be asked to adopt an ordinance to annex the
area.
The recommendation was to hold a public hearing to receive public input
concerning the proposed annexation of this area into the City.
Mayor Scruggs opened the public hearing on Agenda Item No. 13. As there
were no comments, Mayor Scruggs closed the public hearing.
No action was taken on this item.
14. PUBLIC HEARING — PROPOSED ANNEXATION ON THE SOUTH SIDE OF
F
NORTHERN WEST OF 91ST AVENUE
Ms. Kate Langford, Senior Planner, presented this item. The proposed
annexation includes approximately 11 acres located on the south side of Northern
Avenue, west of 91st Avenue. The property owners have requested annexation of this
parcel into the City of Glendale, Arizona.
The blank annexation petition was recorded on April 2, 2002 and fulfills the first
formal step in the annexation process. The next step is to hold a public hearing within
the thirty-day waiting period required by State Statute. All property owners within the
area to be annexed have been notified by first-class mail of the public hearing. The
property has been posted in at least three conspicuous places and this hearing has
been advertised in the Glendale Star.
Upon the completion of the public hearing and the end of the mandatory 30-day
waiting period, staff may proceed with gathering the signatures required by law to
continue the annexation process. If a sufficient number of signatures are obtained in
favor of the annexation, the Council will be asked to adopt an ordinance to annex the
area.
The recommendation was to hold a public hearing to receive public input
concerning the proposed annexation of this area into the City.
14
Mayor Scruggs opened the public hearing on Agenda Item No. 14. As there
were no comments, Mayor Scruggs closed the public hearing.
No action was taken on this item.
BIDS AND CONTRACTS
15. AWARD OF CONSTRUCTION CONTRACT — LOOP 1. 01 NOISE WALL,
PHASE 2
Mr. Larry Broyles, City Engineer, presented this request to award a construction
contract to CJS Enterprises, L.L.C., in the amount of $1,999,997 for construction of the
noise wall adjacent to the Loop 101 between Union Hills Drive and 75th Avenue. This
item was tabled from the March 26, 2002 meeting to allow time to conduct a field
investigation to confirm the recommendations contained in the Noise Impacts
Assessment and Mitigation Report for Loop 101 , completed in 1999. The findings
indicate that the traffic and noise levels have reached the 2020 year projection as
contained in the report. However, the proposed 16-foot wall will lower the noise levels
to the 61 to 63 decibel levels. Even with the anticipated increase in traffic to the
ultimate capacity of the freeway, this height should be sufficient to reduce the noise
levels to or below the current Arizona Department of Transportation required noise level
of 64 decibels.
The improvements consist of a 14-foot to 20-foot high, sound barrier wall to
either replace the existing wall or the wall adjacent to the existing property line. The
construction is intended to mitigate the high noise levels experienced by the residents in
the vicinity of the freeway. The computer modeling used to predict the effect of adding
noise barriers along this segment of freeway estimates a reduction of noise levels by
three to five decibels using the year 2020 traffic volumes and truck percentages.
Construction of the noise wall on Loop 101 has been programmed for construction in
four phases. The first phase, between 51st and 58th Avenues, was constructed under
contract with the Arizona Department of Transportation last year. Phase III, between
75th and 67th Avenues, is scheduled for construction in Fiscal Year 2002/03, and Phase
IV, between 67th and 59th Avenues, is scheduled for construction in Fiscal Year
2003/04.
Four bids were received and opened at 9:00 a.m. on February 21 , 2002. CJS
Enterprises, L.L.C., a qualified and licensed contractor, submitted the lowest bid in the
amount of $1,999,997. Engineering staff reviewed the qualifications of the low bidder
and recommended award of the contract to CJS Enterprises, L.L.C., a responsive and
responsible bidder.
The following funds for the construction of this project are available in Sound
Walls, Account Number 01-9613-8300 ($1,400,000) and ($46,172) in Freeway
Landscape/Enhancement, Account Number 61-8807-8300 and Sound Walls, Account
15
Number 61-9627-8300. To simplify future payments, $553,825 should be transferred
from Account Number 61-8807-8300 into Account Number 61-9627-8300.
The recommendation was to approve the transfer of funds, and award the
construction contract to CJS Enterprises, L.L.C. in the amount of $1,999,997.
It was moved by Martinez, and seconded by Eggleston, to remove Agenda
Item No. 15 from the table. The motion carried unanimously.
Councilmember Goulet asked Mr. Broyles what the existing noise level was and
what level of reduction was expected upon completion of the noise walls. Mr. Broyles
stated that current noise levels during peak traffic times range between 62 and 70
decibels. He said they expect the levels to go down to 62 to 63 decibels, with
substantially lower levels during other times of day.
In response to Councilmember Clark's question, Mr. Broyles stated the noise
wall would replace an eight-foot high subdivision wall.
Mr. Broyles confirmed for Councilmember Martinez that the Arizona Department
of Transportation (ADOT) has agreed to pay for $311 ,000 of the project cost.
It was moved by Martinez, and seconded by Frate, to approve the transfer
of funds, and award the construction contract to CJS Enterprises, L.L.C. in the
amount of $1,999,997.
Vice Mayor Eggleston commented that the noise walls will be a much needed
improvement to the neighborhood.
Councilmember Martinez pointed out the fact that the City provided the
necessary funds after ADOT refused the City Council's request to pay for the entire
wall. He thanked the residents in the area for their patience. He noted that
construction should begin in the next 30 to 45 days. He also thanked Mr. Broyles and
staff for their hard work on the project.
Upon a call for the question, the motion carried unanimously.
16. AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT -
CONSTRUCTION MANAGEMENT SERVICES FOR PHASE 2 NOISE WALL
CONSTRUCTION
Mr. Larry Broyles, City Engineer, presented this request for City Council approval
of Amendment No. 1 in the amount of $198,440 to the professional services agreement
with Parsons Transportation Group, for construction management services for the
Phase 2 Noise Wall project.
16
On November 14, 2000, the City of Glendale entered into a professional services
agreement with Parsons Transportation Group in the amount of $122,733 for the
preparation of the contract documents for the construction of sound walls adjacent to
the Loop 101 freeway, between 75th Avenue and Union Hills Drive. City staff has
negotiated a scope of services and a fee schedule with Parsons Transportation Group,
which will be on a time and materials basis for a total cost not to exceed $198,440.
Services will include special inspections as required by the Building Safety department,
full-time inspection during construction, and administration of the construction contract.
The amendment will bring the total contract to $321,173.
Funds for the work to be performed under Amendment No. 1 are available in
Sound Walls Account Number 01-9613-8300. Additional funds are available in Sound
Walls Account Number 61-9627-8300.
The recommendation was to approve Amendment No. 1 to the professional
services agreement with Parsons Transportation Group in the amount of $198,440.
It was moved by Eggleston, and seconded by Frate, to remove Agenda Item
No. 16 from the table. The motion carried unanimously.
Councilmember Clark asked if the professional services agreement is a
Construction Management at Risk Contract. Mr. Broyles responded that it was not. He
explained that the agreement provides construction administration and management
services during the construction phase of the project, but would not provide any
services during the design phase.
It was moved by Martinez, and seconded by Frate, to approve Amendment
No. 1 to the professional services agreement with Parsons Transportation Group
in the amount of $198,440. The motion carried unanimously.
PUBLIC HEARING - SPECIAL EVENT LIQUOR LICENSES
17. SPECIAL EVENT LIQUOR LICENSE FOR ST. HELEN'S CHURCH MAY 4 2002
This was a request for a special event liquor license for St. Helen's Church. The
event is the annual appreciation dinner, which will be located at St. Helen's Church,
5510 West Cholla Street.
The event will be held from 6:30 p.m. to 9:30 p.m. on Saturday, May 4, 2002. If
this license is approved, the total days expended by this applicant will be 1 of the
allowed 10 days this year.
Under the provisions of Arizona Revised Statutes, Section 4-203.02, the State of
Arizona Department of Liquor Licenses and Control may issue a special event liquor
license only if the City Council recommends approval of such license.
17
The recommendation was to conduct a public hearing and forward the
application to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval.
18. SPECIAL EVENT LIQUOR LICENSE FOR THE FRANCISCAN RENEWAL
CENTER MAY 4 — MAY 5, 2002
This was a request for a special event liquor license for the Franciscan Renewal
Center. The event is a fundraiser, which will be located at Don Pablos, 7458 West Bell
Road. The Franciscan Renewal Center offers retreats, counseling, liturgy, and
education, and provides meetings and conference rooms for non-profit agencies.
The event will be held from 11:00 a.m. to 1 :00 a.m. on Saturday, May 4, 2002
and from 11:00 a.m. to 1:00 a.m. on Sunday, May 5, 2002. If this license is approved,
the total days expended by this applicant will be 2 of the allowed 10 days this year.
Under the provisions of Arizona Revised Statutes, Section 4-203.02, the State of
Arizona Department of Liquor Licenses and Control may issue a special event liquor
license only if the City Council recommends approval of such license.
The recommendation was to conduct a public hearing and forward the
application to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval.
Mayor Scruggs opened the public hearing on Agenda Item Nos. 17 and 18.
As there were no comments, Mayor Scruggs closed the public hearing.
It was moved by Lieberman, and seconded by Martinez, to forward the
Special Event Liquor License Application for St. Helen's Church for its annual
appreciation dinner, to be held at St. Helen's Church, 5510 West Cholla Street, on
May 4, 2002; and the Special Event Liquor License Application for the Franciscan
Renewal Center for a fundraiser, to be held at Don Pablos, 7458 West Bell Road,
on May 4 and 5, 2002, with the recommendation for approval. The motion carried
unanimously.
PUBLIC HEARING - LIQUOR LICENSES
19. LIQUOR LICENSE NO. 3-813 TEXACO STAR MART (GLENDALE AVENUE)
This was a request for a new series 10 (off-sale retail, beer & wine) license for
Texaco Star Mart, which is located at 8250 West Glendale Avenue. The previous
owner operated this business as Texaco Star Mart and held a series 10 (off-sale retail,
beer & wine) license at this location. A new license is required because a series 10
license is not transferable.
18
The applicant is currently operating this establishment pursuant to an interim
permit issued by the State of Arizona Department of Liquor Licenses and Control. The
approval of this license will not increase the total number of liquor licenses in this area.
The establishment is over 300 feet from any school or church. No protests were
filed during the 20-day posting period. The Planning Department, the Police
Department, and the County Health Department have reviewed the application and
determined that it meets all technical requirements.
The recommendation was to conduct a public hearing and forward the
application to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval.
20. LIQUOR LICENSE NO. 3-814 TEXACO STAR MART (OLIVE AVENUE)
This was a request for a new series 10 (off-sale retail, beer & wine) license for
Texaco Star Mart, which is located at 5059 West Olive Avenue. The previous owner
operated this business as Texaco Star Mart and held a series 10 (off-sale retail, beer &
wine) license at this location. A new license is required because a series 10 license is
not transferable.
The applicant is currently operating this establishment pursuant to an interim
permit issued by the State of Arizona Department of Liquor Licenses and Control. The
approval of this license will not increase the total number of liquor licenses in this area.
The establishment is over 300 feet from any school or church. No protests were
filed during the 20-day posting period. The Planning Department, the Police
Department, and the County Health Department have reviewed the application and
determined that it meets all technical requirements.
The recommendation was to conduct a public hearing and forward the
application to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval.
21 . LIQUOR LICENSE NO. 3-815 FOOD 4 LESS
This was a request for a person and location transfer of a series 9 (off-sale retail,
all liquor) license for Food 4 Less, which is located at 5810 West Peoria Avenue. The
previous owner is currently operating this business as Food 4 Less and has a series 10
(off-sale retail, beer and wine) license at this location. The previous owner is operating
this business while the transfer of the series 9 license is pending.
The approval of this license will not increase the total number of liquor licenses in
this area. If the series 9 license is approved, the series 10 license will be canceled.
The series 9 license that Food 4 Less requests to transfer is currently held by ABCO at
20165 North 67th Avenue in Glendale.
19
The establishment is over 300 feet from any school or church. No protests were
filed during the 20-day posting period. The Planning Department and the County
Health Department have reviewed the application and determined that it meets all
technical requirements.
The recommendation was to conduct a public hearing and forward the
application to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval.
22. LIQUOR LICENSE NO. 3-816 MAX'S
This was a request for a new series 12 (restaurant) license for Max's, which is
located at 6727 North 47th Avenue. The previous owner operated this business as
Max's Sports Bar and held a series 12 (restaurant) license at this location. A new
license is required because a series 12 license is not transferable. The applicant was
also applying for an off-track betting license that is a separate item on tonight's agenda.
The applicant is currently operating this establishment pursuant to an interim
permit issued by the State of Arizona Department of Liquor Licenses and Control. The
approval of this license will not increase the total number of liquor licenses in this area.
The establishment is over 300 feet from any school or church. No protests were
filed during the 20-day posting period. The Planning Department, the Police
Department, and the County Health Department have reviewed the application and
determined that it meets all technical requirements.
The recommendation was to conduct a public hearing and forward the
application to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval.
23. LIQUOR LICENSE NO. 3-817 CARRABBA'S ITALIAN GRILL
This was a request for a new series 12 (restaurant) license for Carrabba's Italian
Grill, which is located at 5646 West Bell Road. The previous owner operated this
business as Carrabba's Italian Grill and held a series 12 (restaurant) license at this
location. A new license is required because a series 12 license is not transferable.
The applicant is currently operating this establishment pursuant to an interim
permit issued by the State of Arizona Department of Liquor Licenses and Control. The
approval of this license will not increase the total number of liquor licenses in this area.
The establishment is over 300 feet from any school or church. No protests were
filed during the 20-day posting period. The Planning Department, the Police
Department, and the County Health Department have reviewed the application and
determined that it meets all technical requirements.
20
The recommendation was to conduct a public hearing and forward the
application to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval.
Mayor Scruggs opened the public hearing on Agenda Item Nos. 19, 20, 21,
22, and 23. As there were no comments, Mayor Scruggs closed the public
hearing.
It was moved by Lieberman, and seconded by Eggleston, to forward Liquor
License Applications No. 3-813 for Texaco Star Mart (Glendale Avenue); No. 3-814
for Texaco Star Mart (Olive Avenue); No. 3-815 for Food 4 Less; No. 3-816 for
Max's; and No. 3-817 for Carrabba's Italian Grill, to the State of Arizona
Department of Liquor Licenses and Control, with the recommendation for
approval.
Councilmember Clark expressed concern that the Glendale Avenue Texaco Star
Mart had a high number of incidents which required police response. Mr. Michael
Bailey, Regulatory and Communications Manager, explained that the Glendale Avenue
and Olive Avenue Texaco Star Marts have been sold and the applications were
submitted by a new applicant. He stated that the service calls occurred under the
previous ownership. Councilmember Clark apologized to the applicant. She said she
had assumed the previous owner was renewing his licenses.
Mayor Scruggs re-opened the public hearing to take further comments.
Ms. Amy Nation, Arizona Liquor Industry Consultants, on behalf of Texaco
Star Mart, clarified that Equilon Enterprises, LLC. owns the buildings and is hiring a
management company to manage the premises. She said the State of Arizona
Department of Liquor Licenses and Control requested that they make application;
therefore, the licenses will be under the new operator's name.
Councilmember Clark asked Ms. Nation who had previously managed the facility.
Ms. Nation explained that Texaco Star Mart, in joint venture with Shell, owned Equilon
Enterprises, LLC. She said Shell was in the process of taking over the remaining stock
and has brought operators in to operate the stores. Councilmember Clark strongly
encouraged Ms. Nation to increase security at the Glendale Avenue location. Ms.
Nation assured Councilmember Clark that she would pass along her concerns.
Mayor Scruggs closed the pubic hearing.
Upon a call for the question, the motion carried unanimously.
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NEW BUSINESS
24. OFF-TRACK BETTING LICENSE ESTABLISHMENT LICENSE NO. 4-2468
FOR MAX'S
Mr. Michael Bailey, Regulatory & Communications Manager, presented this
request for a person transfer for an off-track betting ("O.T.B.") establishment license for
Max's, which is located at 6727 North 47th Avenue. The applicant is Max's Sports and
Simulcast Wagering Center, L.L.C. The applicant has also applied for a series 12
(restaurant) liquor license at this location that will replace the existing license. The
liquor license application is a separate item on tonight's agenda.
The original O.T.B. license at this location was approved by the City Council in
1991 . There have been five transfers or repossessions of the O.T.B. license from 1991
to the present. However, the O.T.B. license has remained in continuous use at this
location throughout this period. The City Council approved the last transfer of the
O.T.B. license to Max's Sports Bar, L.L.C. in June of 2000.
The applicant has written agreements with Turf Paradise and Phoenix
Greyhound Park authorizing it to provide O.T.B. at this location. The applicant's
operating plan, security plan, and parking plan are essentially the same as the previous
owner's.
The City has issued a provisional permit to the applicant, pursuant to Glendale
City Code Section 5-57, that authorizes the applicant to operate the O.T.B.
establishment for 90 days while the transfer is pending. The provisional permit will
expire on June 5, 2002.
The Planning Department, the Police Department, the Building Safety
Department, the Fire Marshall, and the Tax and License Division have reviewed the
application and determined that it meets all technical requirements.
The recommendation was to approve the transfer of the O.T.B. license from
Max's Sports Bar, L.L.C. to Max's Sports and Simulcast Wagering Center, L.L.C.
Mayor Scruggs opened the public hearing on Agenda Item No. 24. As there
were no comments, Mayor Scruggs closed the public hearing.
It was moved by Clark, and seconded by Martinez, to approve the transfer
of the off-track betting (O.T.B.) license from Max's Sports Bar, L.L.C. to Max's
Sports and Simulcast Wagering Center, L.L.C. The motion carried unanimously.
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ORDINANCES
25. ACQUISITION OF LAND FOR ARENA AND RELATED USES
Mr. Art Lynch, Finance Director, presented this item. On November 29, 2001,
the City entered into the Arena Development Agreement with the Ellman Company and
its affiliates, Coyote Center Development, LLC and Arena Development, LLC, herein
known as "The Companies". This agreement contemplated the initial land purchase by
The Companies, with the City of Glendale reimbursing them for the land used for
parking, infrastructure, and other public improvements. The Companies acquired the
land on March 8, 2002 and have requested reimbursement on the 80.64 acres needed
for the arena and other improvements.
The total cost of this property shall be $6,412,955.38, plus customary closing
costs. While contemplated by the Council, the purchase is not included in the Fiscal
Year 2001-02 budget. Therefore, the ordinance includes an appropriation transfer of
$6,412,955.38 budget capacity from the Field Operations Facility Project (Account
Number 30-8563-8330) to the Arena Project Fund (Account Number 91-9699-8100).
The appropriation from Fund 30 is not needed until next fiscal year.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the City Manager to execute the documentation necessary to
complete the purchase of this property and to transfer the funds from Account Number
30-8563-8330 to Account Number 91-9699-8100.
Ordinance No. 2252 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF
CERTAIN REAL PROPERTY, APPROXIMATELY 80.64 ACRES, LOCATED
BETWEEN 91ST AND 99TH AVENUES AND MARYLAND AND GLENDALE AVENUES
IN GLENDALE, MARICOPA COUNTY, ARIZONA; DIRECTING THE EXECUTION OF
A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS; AND DECLARING AN
EMERGENCY.
It was moved by Frate, and seconded by Martinez, to approve Ordinance
No. 2252 New Series. Motion carried on a roll call vote, with the following
members voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and
Scruggs. Members voting "nay": none.
26. PURCHASE IN LIEU OF CONDEMNATION — HICKMAN PROPERTY
Mr. Rick Flaaen, City Attorney, presented this item. The City has determined
that it is necessary and in the best interest of the public for the City of Glendale to
acquire the Hickman family properties and operations (approximately 29.619 acres)
located near 91st and Northern Avenues. As a result of negotiations between the
Hickman family and City staff, the Hickman family has agreed to sell the property and
23
operations to the City in lieu of requiring the City to exercise its power of condemnation
to acquire the property. The total purchase price agreed to for the property and
operations is $7,000,000. The Hickman family has agreed to payment terms, which
provide for the City to pay the $7,000,000 in installments, with the final installment due
on July 1, 2004.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the purchase of the Hickman properties and operations in lieu of
condemnation, and authorizing the City Manager to execute all documents required to
complete said purchase.
Ordinance No. 2253 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO
TAKE ALL STEPS AND EXECUTE ALL DOCUMENTS NECESSARY TO ACQUIRE
TITLE TO THE HICKMAN EGG FARM, HICKMAN HOG FARM AND RELATED
PERSONAL PROPERTY DESCRIBED HEREIN BY PURCHASE IN LIEU OF
CONDEMNATION, OR BY EXERCISE OF THE CITY'S POWER OF EMINENT
DOMAIN; AUTHORIZING THE COMMENCEMENT OF AN ACTION IN
CONDEMNATION AND THE TAKING OF IMMEDIATE POSSESSION OF THE
SUBJECT REAL AND PERSONAL PROPERTY; ALLOCATING FUNDS FOR SUCH
ACQUISITION; AND DECLARING AN EMERGENCY
It was moved by Lieberman, and seconded by Clark, to approve Ordinance
No. 2253 New Series.
Councilmember Lieberman asked how much the first payment would be and
when it would be due. Mr. Flaaen stated the first payment of $500,000 was due upon
closing. He said the City would then continue with the existing payment schedule.
Motion carried on a roll call vote, with the following members voting "aye":
Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members
voting "nay": none.
PUBLIC HEARING — RESOLUTION
27. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME
INVESTMENT PARTNERSHIPS PROGRAM (HOME) ANNUAL ACTION PLAN
FOR FISCAL YEAR 2002-2003
Mr. Gilbert Lopez, Neighborhood Revitalization Manager, presented this item.
The Community Development Advisory Committee (CDAC) recently concluded an
extensive public application process for the Fiscal Year 2002-2003 Community
Development Block Grant (CDBG) and the Home Investment Partnerships Program
(HOME). The Committee reviewed 34 applications and 32 of the applications were
being recommended for funding. At the March 5, 2002 Council Workshop, the CDAC
24
Chairman reviewed the recommendations with the Council. The Fiscal Year 2002-2003
Annual Action Plan contains the recommendations. The Plan will be submitted to the
U.S. Department of Housing and Urban Development (HUD) after a public hearing is
conducted on the Plan. The Annual Action Plan was made available to the public for
review and comment from March 21 through April 22, 2002.
Community Development Block Grant (CDBG)
The Community Development Block Grant entitlement for Fiscal Year
2002-2003 will be $2,097,000, plus $133,802 of unspent funds from prior
years. An amount equal to $356,490 will be reserved for administration,
and $660,000 will be reserved for housing rehabilitation and demolition
activities administered by the City.
In the category of Public Services, there were 22 applications, totaling
$523,052. The amount available for Public Services will be $314,550. In
the Physical Improvements category, there were 10 applications totaling
$840,548. The amount available for Physical Improvement activities will
be $899,762. Because funds available for physical improvement projects
exceeded funding requests, two applicants received funds in excess of
the amounts requested and the remaining funds were allocated to the
Neighborhood Revitalization Division, for project contingency.
HOME
For Fiscal Year 2002-2003, the HOME entitlement will be $552,308. The
amount available for HOME eligible projects will be $519,169. The
allocation also includes $33,139 for administration of the grant. There
were two applications totaling $430,000. Because the HOME funds
available for distribution exceeded the total funding requests, the CDAC
recommended that the two applicants receive funds in excess of the
amounts requested, and that any remaining HOME funds be allocated to
the Neighborhood Revitalization Division, for housing rehabilitation
activities.
Execution of Documents
The resolution authorizes the City Manager to execute all necessary
documents on behalf of the City with regard to the Annual Action Plan. It
specifically authorizes the City Manager or his designee to sign contacts
as long as the allocated amount, program description, and provider are
consistent with the Annual Action Plan, as approved by the Mayor and
Council.
25
The recommendation was to conduct a public hearing, waive reading
beyond the title, and adopt a resolution authorizing the approval of the Annual
Action Plan for Fiscal Year 2002-2003 and submission of the Plan to the U.S.
Department of Housing and Urban Development.
Resolution No. 3555 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE
ANNUAL ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM (CDBG); AND ACCEPTING A GRANT OFFER IN THE AMOUNT OF
$2,097,000 AND HOME INVESTMENT PARTNERSHIPS GRANT IN THE AMOUNT
OF $552,308.
Mayor Scruggs opened the public hearing on Agenda Item No. 27. As there
were no comments, she closed the public hearing.
It was moved by Goulet, and seconded by Clark, to pass, adopt and
approve Resolution No. 3555 New Series. The motion carried unanimously.
BOARDS AND COMMISSIONS
28. BOARDS AND COMMISSIONS
Appointments are to be made to the following boards or commissions that have
a vacancy or expired term.
Effective Term
Date Expires
Building Safety
Torres, Michael (Vice-Chair) Re-appointment 06/26/2002 06/25/2003
Citizens Commission on Neighborhoods
Lugo, Louis (Sahuaro) Re-appointment 06/30/2002 06/29/2004
Commission on Persons With Disabilities
Denmon, Julie (Barrel) Appointment 04/23/2002 02/27/2003
Community Development Advisory Committee
Brooks, Shirley (Cholla) Re-appointment 07/01/2002 07/01/2004
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Judicial Selection Advisory Board
Hall, Philip Appointment 04/23/2002 04/22/2004
McNally, Colleen Appointment 04/23/2002 04/22/2004
Curry, Rob Appointment 04/23/2002 04/22/2005
Ewing, Karen Appointment 04/23/2002 04/22/2005
Sanmaniego, Martin Appointment 04/23/2002 04/22/2005
Heilman, Joseph B. Appointment 04/23/2002 04/22/2003
Bellah, Richard Appointment 04/23/2002 04/22/2003
The recommendation was to make appointments to the various Boards and
Commissions.
It was moved by Martinez, and seconded by Eggleston, to appoint Michael
Torres to the Building Safety Commission; Louis Lugo to the Citizens
Commission on Neighborhoods; Julie Denmon to the Commission on Persons
With Disabilities; Shirley Brooks to the Community Development Advisory
Committee; and Philip Hall, Colleen McNally, Rob Curry, Karen Ewing, Martin
Samaniego, Joseph B. Heilman, and Richard Bellah to the Judicial Selection
Advisory Board, for the terms indicated above. The motion carried, with
Lieberman voting "nay".
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Eggleston, and seconded by Martinez, to hold a City
Council Budget Workshop at 8:00 a.m. in Room B-3 of the City Council Chambers
on Tuesday, April 30, 2002, to be followed by an executive session pursuant to
ARS 38-431.03; and to hold a City Council Workshop at 1:30 p.m. in Room B-3 of
the City Council Chambers on Tuesday, May 7, 2002, to be followed by an
executive session pursuant to ARS 38-431.03. The motion carried unanimously.
CITIZEN COMMENTS
Ms. Kathy Lewis, a resident of the City of Peoria and a business owner in
the City of Glendale Barrel District, spoke on behalf of Glendale Citizens and
Business for Responsible Development. She encouraged citizens to attend public
meetings and other planning and zoning hearings concerning the Northern Crossings
development (formerly Manistee Town Center) to express their ideas and suggest
stipulations. She read into the record, and submitted a written copy of, the proposed
stipulations concerning the Northern Crossings development which prepared by
Glendale Citizens and Business for Responsible Development.
Ms. Debra Kist and Ms. Susan Stutzman, residents of the City of Glendale
Barrel District, submitted citizen comment cards, but chose not to address the Council.
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COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Clark announced a district meeting to be held at 7:00 p.m. on
Wednesday May, 1 , 2002 at Desert Mirage Elementary School. She said topics of
discussion would include the Coyotes Arena project, a presentation by the Auto Theft
Task Force, and a review of the conceptual design of the Public Safety Building.
Councilmember Goulet said he was pleased that the Grace Lutheran Church
development agreement had passed tonight. He stated that it will bring a wonderful
project into the downtown area. He noted that a CITY S.A.F.E. Open House will be
hosted by Fire Station #151, located at 55th and Orangewood Avenues, at 8:00 a.m. on
Saturday April 27th. He encouraged residents of the Ocotillo district to attend.
Councilmember Lieberman stated that the Jazz and Blues Festival held last
weekend was a great success. He thanked staff for their hard work.
Vice Mayor Eggleston reported that the Glendale Adult Center ground breaking
ceremony was scheduled for April 25, 2002 at 10:30 a.m.
Councilmember Frate invited everyone to an Arbor Day celebration at 9:00 a.m.
on Friday, April 26, 2002 at Acoma Park. He stated that 155 7th and 8th grade students
from the Peoria School District had donated over 432 hours to help the community with
several projects.
Mayor Scruggs noted that the Youth Town Hall will take place at the Civic Center
on April 26, 2002. She invited everyone to Glendale Community College for April Pool
Day on Saturday, April 27, 2002.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:30 p.m.
Pamela Oliveira - City Clerk
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