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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/26/2001 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, JUNE 26, 2001, AT 7:00 RM. The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston and the following Councilmembers present: Clark, Frate, Lieberman, and Martinez. Councilmember Goulet was absent. Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City Manager; Rick Flaaen, City Attorney; and Pamela Oliveira, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDLE CHARTER A statement was filed by the City Clerk that the five ordinances and four resolutions to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. Mayor Scruggs introduced Mr. Jordan Brady of Glendale Boy Scout Troop 667. Mr. Brady was attending the meeting to obtain his citizenship and community badge. APPROVAL OF THE MINUTES OF THE JUNE 5, JUNE 12, AND JUNE 19, 2001 COUNCIL MEETINGS It was moved by Clark, and seconded by Frate, to dispense with the reading of the minutes of the Special Council Meeting held on June 5, 2001, the Regular Council Meeting held on June 12, 2001, and the Special Budget Council Meeting held on June 19, 2001, as each member of the Council had been provided copies in advance, and approve the June 5th and June 12th minutes as written and the June 19th minutes as corrected. The motion carried unanimously. CONSENT AGENDA Dr. Martin Vanacour, City Manager, read Consent Agenda Item Nos. 1 through 9 by number and title. 1. FINAL PLAT APPLICATION FP-00-01: "ROMERO ESTATES PHASE I": SOUTHWEST CORNER OF 69 AND MARYLAND AVENUES This was a request by Core Group Consultants for final plat approval for a subdivision titled "Romero Estates Phase I". The site is located on the southwest corner of 69th and Maryland Avenues. 1 The subdivision includes 34 single-family lots on 10 acres, at a density of 3.39 dwelling units per gross acre. Lots range in size from 6,605 square feet to 10,125 square feet, with an average lot size of 7,875 square feet. The minimum lot width is 60 feet. The final plat is in conformance with the existing R1-6 (Single Residence) zoning and the preliminary plat approved by the Planning Commission on November 16, 2000. All stipulations of the preliminary plat have been satisfied. The recommendation was to approve Final Plat Application FP-00-01. 2. ARIZONA AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM (AZAFIS) UPGRADE The Glendale Police Department has been linked to the statewide Automated Fingerprint Identification System (AFIS) network since 1994, utilizing the system for identifying wanted persons, unknown individuals, and unknown latent prints discovered from crime scenes. Another function of the AFIS system is that it assists the Police Department in submitting accurate and timely criminal information that is utilized statewide, as well as nationally. The Arizona Department of Public Safety will be replacing the existing system with a scanner-based AFIS this year. By purchasing and operating a scanner-based system, the Police Department will have more accurate and complete criminal justice records, more timely identifications of unknown subjects, and criminal history record updates. The AFIS scanner-based system will be purchased from Sagem Morpho for $64,995. Funding will come from the Edward Byrne Grant approved by the Council on June 12, 2001 and money budgeted by the City (Account Number 02-3221-7990). Sagem Morpho is a sole source vendor for the existing system. Sagem Morpho was selected by the State to provide the scanner-based system and will be supplying the system to all agencies on the network. Since the Glendale Police Department is one of only two remaining agencies still needing to convert to the new system, it is vital that it start the conversion as soon as possible. The recommendation was to approve the purchase of a scanner-based upgrade to the AFIS system from Sagem Morpho in the amount of $64,995, taxes included. 3. CONTRACT AMENDMENT TO EXTEND SECURITY GUARD SERVICES On September 9, 1997, the City Council awarded Request for Proposal 96-21 for security guard services to Arizona Sterling Protection, Inc. in the amount of $327,856 per year. The awarded contract provides after-business hours security services to City Hall, the Operations Center, Sahuaro Ranch Park, Manistee Ranch, the Landfill, the former Spring City Knitting building, the Glendale Municipal Cemetery, and the Airport. 2 The current contract expires on June 30, 2001. Since the initial award of the contract, several locations have been added to the contract along with several rate increases. Therefore, additional time is required to revise specifications and award another contract that incorporates anticipated and existing facilities. It is estimated that the revised expiration date of October 31, 2001 will allow sufficient time to award a new contract. Based on the existing hourly rate and the current number of locations requiring security guard services, funding in the amount of $147,187 will be required to continue services for the extension period. Funding is available in the following operating budgets: $79,816 in Facilities Management Account Number 01-6253-7330; $17,546 in Manistee Ranch Account Number 01-6249-7330; $21,694 in Landfill Account Number 6235-7330; $11,586 in Airport Account Number 15-4310-7330; and $16,545 in Cemetery Account Number. The recommendation was to approve an amended contract with Arizona Sterling Protection for an amount not to exceed $147,187. The revised total contract price for security guard services is not to exceed $475,043, taxes included. 4. GLENDALE RECREATION FACILITIES, FOOD AND BEVERAGE CONCESSIONS Currently the concession stands at the City's three ballpark complexes are used for vending machine snacks only. Last year the City of Glendale went out to find a vendor who could provide food and beverage concessions at the City's ballparks. On the due date of the solicitation, no bids were received. Several companies were contacted to find out why they did not submit an offer. The specifications were revised and the solicitation was put out to bid a second time. One bid was received to provide food and beverage concessions at Sahauro Ranch Softball Complex, Foothills Park, and the Paseo Racquet Center. The contract shall begin upon approval by the City Council and continue for one year. The contract contains an option clause that will permit the City, at the discretion of the City Manager, to extend this agreement for two additional years in one-year increments. An evaluation committee, consisting of staff from the Parks and Recreation Department, reviewed the offer and deemed it to be responsive and determined that the vendor met the City's requirements. As part of the award, the City will receive a minimum annual amount of $2,400, or 12% of gross revenues, whichever is greater. This commission structure increases in years two and three of the contract. The recommendation was to award the contract for Glendale Recreation Facilities Food and Beverage Concessions to Double "H" Catering, with a commission of at least $2,400 annually. 3 5. PAYMENT FOR REPAIR OF 36" WATER MAIN This purchase request is for emergency repair services to the 36" water main located on 51St Avenue and Bethany Home Road. An Arizona Department of Transportation (ADOT) soil-testing contractor bore a hole into the water line, which resulted in a water main break. The water main break occurred on December 27, 2000. This water line transports water from the Cholla Water Treatment Plant to service the southwestern area of Glendale. Repair services were completed by Pierson Construction Co. and took place between December 28, 2000 to January 10, 2001. Water services were not interrupted during this repair. An invoice was received in April for the amount of $56,304.45. Funds for the repair services are available in Account Number 50-6443-7520. The City of Glendale is currently in the process of negotiating an agreement with ADOT for the repairs. The recommendation was to authorize the use of funds in the amount of $56,304.45 to Pierson Construction Co. Funds will be used from Account Number 50- 6443-7520. 6. AWARD OF A COOPERATIVE PURCHASING AGREEMENT WITH GRAINGER INDUSTRIAL SUPPLY The City of Glendale wishes to enter into an agreement for miscellaneous hardware supplies, including paint, plumbing, and roofing materials, with Grainger Industrial Supply. The City of Glendale agreement with Grainger Industrial Supply will be based on a master agreement, competitively bid by Los Angeles County, between Grainger Industrial Supply and the U.S. Communities. Because of the volumes obtained by the U. S. Communities national program, the discounts on the award are greater than what the City could obtain by requesting bids independently. The City will receive approximately an additional 10% discount beyond its current pricing structure. This is not an exclusive agreement and the City may purchase hardware and supplies from other vendors, at its discretion. The initial term of the agreement expires on September 30, 2001 and contains an option clause that permits the City, at the discretion of the City Manager, to extend the agreement an additional two years in one- year increments. Cooperative purchases are permitted by the Glendale City Code Section 2-149. Funding for hardware and supplies is available in departmental operating budgets. The recommendation was to enter into a cooperative purchase agreement with Grainger Industrial Supply for hardware products and supplies in an amount not to exceed $80,000 per year. 4 7. AWARD OF COOPERATIVE PURCHASE AGREEMENT WITH OFFICE DEPOT In December of 1998, the City Council approved a cooperative purchase agreement with Office Depot for the purchase of office supplies and related items. The U.S. Conference of Mayors created a National Cooperative Purchasing Alliance where a lead government agency awards a competitive solicitation. Once the solicitation is awarded, additional governmental agencies can "piggy back" on that contract. The pricing and discounts received from this contract are far greater that what one agency could ever receive on their own. The agreement with Office Depot has expired and the U.S. Conference of Mayors, which is now called the U.S. Communities, has re-bid the contract for office supplies. A new contract has been awarded to Office Depot. The City of Glendale would like to enter into another "piggy back" agreement with Office Depot for general office supplies. The initial term of the agreement expires March 4, 2004 and is renewable for an additional twelve months, at the discretion of the City Manager. Funding for office supplies is available in departmental operating budgets. Cooperative purchases are permitted by the City of Glendale's purchasing ordinance, Glendale City Code Section 2-149. The recommendation was to enter into a cooperative purchase agreement with Office Depot Incorporated for office supplies in an amount not to exceed $400,000. 8. AWARD OF CONTRACT FOR IMPROVEMENTS TO THE PUBLIC HOUSING RENTAL COMMUNITIES On September 12, 2000, the Mayor and Council approved the acceptance of a Capital Fund Program grant (CFP) provided through the Department of Housing and Urban Development (HUD) to be used to make improvements to the interiors and exteriors of public housing rental communities. The items approved for this grant are summarized in the meeting minutes of September 12, 2000. In response to a published solicitation on June 6, 2001, five bids were received for the installation of 34 air-conditioning units at the Cholla Vista public housing rental community, located at 5320 West Maryland Avenue. A low bid of $97,750.00 was received from A.B.A. Mechanical. The recommendation was to award a contract to A.B.A. Mechanical in the amount of $97,750 for the installation of air-conditioning units at the Cholla Vista Apartments rental community. Funding is available in Account Number 19-4424. 5 CONSENT RESOLUTIONS 10. CITIZEN PARTICIPATION PLAN RESOLUTION The 1998 Growing Smarter and 2000 Growing Smarter Plus legislation requires the update of the General Plan every 10 years and adds new elements such as open space, growth area, cost of growth, environmental, and water resources. In addition, the new legislation requires voter ratification of the General Plan Update. The Arizona Revised Statutes A.R.S. § 9-461.06B requires the Glendale City Council to adopt written procedures for public participation for the General Plan Update. The Community Sciences Corporation, consultant for the General Plan Update, has prepared a Citizen Participation Plan Resolution for adoption by the City Council. This resolution is consistent with the requirements of the State Statutes. It has been reviewed by the Public Focus Group, the Technical Committee, the Deputy City Manager for Community Development, and the Planning Commission. The resolution sets forth an effective and comprehensive array of citizen participation approaches for the General Plan Update. There will be city-wide activities, with four major workshops to be held in different locations in the City, area meetings to be held throughout the City, a public focus group, participation by Boards and Commissions, and civic events. Communication techniques for the General Plan Update include feedback questionnaires, white papers, evaluation exercises, interviews, and media information. Commencing on June 21 , 2001 there will be a GLENDALE 2025 — THE NEXT STEP Web Page to keep the public informed about the General Plan Update. Also, outreach will be made to cultural and ethnic groups, youth, schools, and special populations such as challenged and elderly groups, as well as to major property owners, service organizations, employers, the City leadership training classes, neighborhood groups, and civic organizations. The Citizen Participation Plan will provide a program to engage citizens throughout the City in an effective discussion. This will assure that the General Plan Update process sufficiently involves the citizens of Glendale. The recommendation was to waive reading beyond title and adopt a resolution for the Citizen Participation Plan Resolution. Resolution No. 3478 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING A CITIZEN PARTICIPATION PLAN FOR THE PURPOSE OF ENSURING AN OPEN PROCESS FOR COMMUNITY RESIDENTS TO BECOME ACTIVELY INVOLVED IN THE PREPARATION OF THE CITY OF GLENDALE GENERAL PLAN. 6 L •AIsnowlueun palaaeo uogow eqi •sepes MON 6L17E •oN uol;nlosaa pue salaaS ANON 8L1E •oN uognlosaa uolldope pue lenoadde aye 6u!pnlou! `l y6nonii •soN epua6y luasuo0 uo suoloe papuewwooei aye anoadde o} `uewaagall Aq papuooes pue `)Iae10 Aq pa/tow sem 3I -S1HJIa ,SW1101A a31YaNYW 3H1 JNINIYINIYW aNY DNI1N3W3ldW1 AO SIS00 3H1 d0 IN3W3SHf18WI3a 1Y1.HYd H01 1Y1:13N3D A3NHO11Y 3H1 d0 301dd0 VNOZI/:IY 3H1 01 S1N3Wf100a AHVSS303N 11Y ONV ANY AO NOI1f103X3 ONV NOISSIW8fS 3H1 ONIZIHOH1f1Y aNY Sa3ddO 1NVHO 3H1 ONI1d300Y `YNOZIHY `AlNf103 Yd001HYW `3lvaN310 d0 A110 3H1 3O 110Nf100 3H1 d0 NOI1f11OS3H y 6uieq 1! 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PROFESSIONAL SERVICES AGREEMENT - PUBLIC ART PROJECT VETERANS' MEMORIAL Mr. Wayne Baxter, Recreation Superintendent for Special Operations, introduced the members of the Arts Commission and Mr. Joe Tyler, the artist of the Veterans' Memorial. Mr. Baxter presented this request to enter into a professional services agreement with Sun City West artist, Joe Tyler to design, construct, and install artwork for the Veterans' Memorial to be located on the east side of the Main Library at 59th Avenue and Brown Street. The Arts Commission approved the conceptual design presented by Mr. Tyler at its October 18, 2000 meeting. On January 17, 2001, this item was discussed at the joint meeting of the City Council and the Arts Commission. A public meeting was held on Monday, April 23, 2001 for citizens to meet the artist and to view the memorial concept. There was unanimous support for this project by all of the citizens present at the public meeting. This lighted memorial is intended to honor all veterans who have selflessly defended the United States of America during times of peace and war. A drinking fountain is located along the wheelchair-accessible concrete sidewalk that guides visitors from the library to the five-pointed star pathway that defines the setting for the artwork: five welded steel trees (approximately 18' tall), one for each branch of the armed services. The lowest limbs on each tree will be above the reach of children in consideration of their safety. The intertwined limbs of each sculpture are symbolic of the combined support of the Air Force, the Army, the Marines, the Navy, and the Coast Guard in the national defense of the United States of America. The unmarked leaves in the sculpted canopies are symbolic of the thousands of veterans who have served, who are currently serving, and who will serve in the Armed Forces. In the center of the Memorial is the obelisk art feature (approximately 9' tall) that will display salvaged metal from the USS Arizona. Placed under the shady canopy of each tree will be two stone and welded steel benches, for a total of ten benches, and the military insignia from each branch of the Armed Forces. The textured tree trunks and the shade provided by the canopy of leaves will help maintain a cooler environment. The design of the sculpture and the use of low-maintenance materials should equate to a reduction of costly repairs from exposure to both human and natural elements. Routine maintenance will consist of periodic hosing with plain water and the application of a clear-coat sealant every two to three years. 8 The total project cost is estimated at $150,000. The artist will receive $90,000. Engineering estimates for site preparation and infrastructure are $60,000. This project will be funded by the Municipal Arts Fund, Account Number 70-9700-8800. The Municipal Arts Fund has a current balance of $705,536. The recommendation was to approve the professional service agreement with Joe Tyler in the amount of $90,000. Councilmember Lieberman noted the main flagpole in the memorial was originally the stern flagpole on the USS Arizona. It was moved by Lieberman, and seconded by Frate, to approve the professional services agreement with I.N.B.S., Inc./Joe Tyler in the amount of $90,000. Councilmember Clark stated that the memorial is magnificent. She said she was impressed by the thought given to its design. Vice Mayor Eggleston thanked Mr. Robert Manzetti, a resident of the City of Glendale and a veteran, for his efforts in collecting relics from the USS Arizona. Upon a call for the question, the motion carried unanimously. PUBLIC HEARING — LAND DEVELOPMENT ACTIONS 12. GENERAL PLAN AMENDMENT GP-01-01 AND REZONING APPLICATION Z-01-03: EAST OF THE NORTHEAST CORNER OF 63RD AVENUE AND BELL ROAD Ms. Teresa Halverson, Planner, presented this request by Mr. Tom Pearson to amend the City's General Plan from General Office to General Commercial, and to rezone from C-O (Commercial Office) to C-1 (Neighborhood Commercial) on a 1.2-acre property located east of the northeast corner of 63rd Avenue and Bell Road. The applicant is requesting the General Plan amendment and rezoning to develop the site with a carpet and interior store. The General Plan Amendment is consistent with the established development pattern in the area. The property is situated in the Bell Road Character area, which is one of the City's major employment and activity centers. The character of the area is commercial rather than office. C-1 zoning is appropriate for the site and the surrounding area. It is intended to provide smaller scale uses that offer goods and services for surrounding residential development. The required C-1 zoning standards will ensure compatibility with the surrounding commercial development. 9 The Planning Commission voted to recommend approval of General Plan Amendment GP-01-01 and Rezoning Application Z-01-03 on May 3, 2001, subject to four stipulations. No one but the applicant spoke at the hearing. The recommendation was to conduct a public hearing and approve General Plan Amendment GP-01-01 and Rezoning Application Z-01-03, subject to the four stipulations recommended by the Planning Commission. Mayor Scruggs opened the public hearing on Agenda Item No. 12. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Lieberman, and seconded by Martinez, to approve General Plan Amendment GP-01-01 and Rezoning Application Z-01-03, subject to the four stipulations recommended by the Planning Commission. Councilmember Martinez expressed his opinion that the expansion would complement the area. Upon a call for the question, the motion carried unanimously. 13. REZONING APPLICATION Z-01-06: 6540 NORTH 99TH AVENUE Mr. Ricardo Toris, Senior Planner, presented this request by Mindy Korth of Trammell Crow Company, representing Larry Rovey Farms, to rezone 20.5 acres located south of the southwest corner of 99th and Glendale Avenues from A-1 (Agricultural) to B-P (Business Park). The applicant proposes to develop a business park. Phase 1 will consist of a 150,000-200,000 square foot office building. Timing for future phases has not been determined. The applicant's request for B-P is the appropriate zoning district to implement the General Plan designation of Business Park. The uses allowed for the B-P zoning district are appropriate for this site and will be compatible with future business park development surrounding this parcel. The Conceptual Master Plan and Narrative submitted with this application meet the requirements of the Zoning Ordinance. However, the applicant's plan and narrative are not detailed enough to direct developers in designing the kind of Business Park that the community expects. Several stipulations have been recommended to ensure the applicant's plan meets the City's objectives for quality development. At the June 7, 2001 Planning Commission hearing, the Planning Commission recommended approval of this request, subject to sixteen stipulations. The recommendation was to conduct a public hearing and approve Rezoning Application Z-01-06, subject to the sixteen stipulations recommended by the Planning Commission and staff. 10 In response to a question posed by Councilmember Clark, Mr. Toris stated that staff was recommending that a detailed development master plan and narrative be stipulated as a condition of zoning approval. Mayor Scruggs opened the public hearing on Agenda Item No. 13. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Frate, and seconded by Clark, to approve Rezoning Application Z-01-06, subject to the sixteen stipulations recommended by the Planning Commission. The motion carried unanimously. BIDS AND CONTRACTS 14. AWARD OF PROPOSAL 01-05, OUTSOURCING OF DUPLICATING AND MAIL SERVICES Mr. Charlie McClendon, Budget and Management Director, presented this item. Four proposals were received to hire a private company to perform the duplicating and mail services for the City of Glendale. This company will occupy most of the space that the duplicating department is currently using. They will have equipment and staff on- site to handle the majority of the services. Upon evaluating the costs associated with the proposal, the copying charges will be less than what the duplicating department currently charges and the mailing charges will be about the same. Annual estimated cost savings for duplicating services is $50,000. Additional benefits of this contract are the extra services that will be offered. The awarded company will provide a morning and afternoon delivery to every facility in the City. Personnel from Field Operations, Public Safety, Water Treatment, the Landfill, and the Airport will no longer be required to drive over to City Hall on a daily basis to pick up or deliver mail or duplicating work. This alone will be a significant savings to the City in fuel, time, and labor. Upon award by the City Council, there will be a sixty-day transition period for implementation. The contract will then be for a period of one year. The specifications contain an option clause that will permit the City, at the discretion of the City Manager, to extend this agreement for four additional years in one-year increments. Funding for duplicating and mail services are available in departmental operating budgets. An evaluation committee, consisting of staff from the Materials Management, Duplicating, Tax and License, and Customer Service Departments, reviewed the offers received. Specific evaluation criteria included cost, delivery schedule/turnaround time for pickup and delivery of jobs, references, capabilities/experience of firm and staff, and compliance with terms of the request for proposal. The offer scored highest by the committee was submitted by Pitney Bowes Management Services. The recommendation was to award the contract for the outsourcing of duplicating and mail services to Pitney Bowes Management Services in an amount not to exceed $300,000. 11 Councilmember Clark said it was her understanding that the annual budget for the City's Duplicating Department is approximately $100,000. Mr. McClendon explained that the Department's budget is actually $250,000 and takes into account mail components, as well as significant amounts of money for out-sourced duplicating services included in individual department budgets. He confirmed that, after an initial phase-in period, charges from Pitney Bowes would go to the individual departments. Councilmember Martinez asked how many employees work in the Duplication Department. Mr. McClendon explained that, in anticipation of outsourcing duplicating and mail services, the employees who worked in that department were placed elsewhere in the City several months ago. Councilmember Martinez asked what would happen to the department's equipment. Mr. Stewart Kent, Deputy Director of Field Operations, pointed out that some of the equipment, including the copier, was leased. He said those leases would no longer be maintained. He stated that other equipment would be considered on a piece-by-piece basis. It was moved by Eggleston, and seconded by Lieberman, to award the contract for the outsourcing of duplicating and mail services to Pitney Bowes Management Services in an amount not to exceed $300,000. The motion carried unanimously. PUBLIC HEARING - LIQUOR LICENSES 15. LIQUOR LICENSE NO. 3-770 — WESTSIDE LES'S TOO This was a request for a person transfer of a series 6 (on- & off-sale retail, all liquor) license for Westside Les's Too, which is located at 6616 West Olive Avenue. The previous owner operated this business as The Ditch and held a series 6 (on- & off- sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department and the County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 12 16. LIQUOR LICENSE NO. 3-771 —TRADER JOE'S NO. 85 This was a request for a new series 10 (off-sale retail, beer and wine) license for Trader Joe's No. 85, which is located at 7720 West Bell Road. The previous owner operated this business as Osco Drug Store and held a series 9 (off-sale retail, all liquor) license at this location. Osco Drug Store transferred its series 9 (off-sale retail, all liquor) license to 6730 West Bell Road in December of 2000. The approval of this license will increase the number of liquor licenses in this area by one. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department and the County Health Department have reviewed the application and determined that is meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item Nos. 15 and 16. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Frate, to forward Liquor License Applications No. 3-770 for Westside Les's Too and No. 3-771 for Trader Joe's No. 85 to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. ORDINANCES 17. JERRY PETTY D.B.A. JAIR, L.L.C. RATIFICATION AND ASSIGNMENTS OF LEASE AGREEMENTS Mr. Mark Ripley, Airport Manager, presented this item. During the past few years, several hangar buildings were constructed on property located at the northwest corner of the Airport. The hangar developments evolved from individuals holding the land leases to hangar associations being assigned the lease. The City Attorney's Office, at the request of Airport management, reviewed these lease transfers to make sure the interests of the City were not jeopardized by lease assignments to hangar associations. The City Attorney's Office has prepared an agreement that protects the interests of the City and a similar agreement will be used for any future lease assignments involving hangar associations. The City Attorney's Office has also concluded that they should review all Airport lease assignments for adherence to the principle of the agreement. Jerry Petty d.b.a. JAIR, L.L.C., was requesting a ratification of his previous assignments on his 3 airport lease agreements with the City of Glendale. 13 JAIR, L.L.C. was requesting that the City ratify the following purported lease assignments associated with lease agreement C3818: (1) the assignment dated May 28, 1999 from Griffin Investments L.L.C. to Jerry Petty; (2) the assignment dated October 19, 1999 from Jerry and Beverly Petty to JAIR, L.L.C.; and (3) the assignment dated June 5, 2000 from JAIR, L.L.C. to JAIR Hangar. JAIR Hangar was formed for the sole purpose of operating and managing the hangars. JAIR, L.L.C. was requesting that the City ratify the following purported lease assignments associated with lease agreement C-3819: (1) the assignment dated August 23, 1999 from Michael Edward Kilgore to Jerry Petty; and (2) the assignment dated October 19, 1999 from Jerry and Beverly Petty to JAIR, L.L.C. JAIR, L.L.C. would like to assign said interest to JT Hangar. JT Hangar was formed for the sole purpose of operating and managing the hangars. JAIR, L.L.C. was requesting that the City ratify the following purported lease assignment associated with lease agreement C-3699: the assignment dated November 2, 2000 from Lauridsen Aviation to Jerry Petty d.b.a. JAIR, L.L.C. JAIR, L.L.C. was formed for the sole purpose of operating and managing the hangars. The recommendation was to waive reading beyond title and adopt the ordinances authorizing the ratification of the assignments. Ordinance No. 2198 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, RATIFYING THE PREVIOUS ASSIGNMENT TO LEASE AGREEMENT NO. C-3699 FOR THE CONSTRUCTION OF AIRCRAFT HANGARS AT THE GLENDALE MUNICIPAL AIRPORT; AND AUTHORIZING THE EXECUTION OF AN ADDITIONAL ASSIGNMENT OF LEASE AGREEMENT BETWEEN THE CITY OF GLENDALE AND JAIR, L.L.C. Ordinance No. 2199 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, RATIFYING THE PREVIOUS ASSIGNMENTS TO LEASE AGREEMENT NO. C-3818 FOR THE CONSTRUCTION OF AIRCRAFT HANGARS AT THE GLENDALE MUNICIPAL AIRPORT; AND AUTHORIZING THE EXECUTION OF AN ADDITIONAL ASSIGNMENT OF LEASE AGREEMENT BETWEEN JAIR, L.L.C. AND JAIR HANGAR OWNERS' ASSOCIATION, INC. FOR THE OPERATION AND MANAGEMENT OF SAID HANGARS. Ordinance No. 2200 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, RATIFYING THE PREVIOUS ASSIGNMENTS TO LEASE AGREEMENT NO. C-3819 FOR THE CONSTRUCTION OF AIRCRAFT HANGARS AT THE GLENDALE MUNICIPAL AIRPORT; AND AUTHORIZING THE EXECUTION OF AN ADDITIONAL ASSIGNMENT OF LEASE AGREEMENT BETWEEN JAIR, L.L.C. 14 AND JT HANGARS, INC. FOR THE OPERATION AND MANAGEMENT OF SAID HANGARS. It was moved by Clark, and seconded by Lieberman, to approve Ordinance No. 2198 New Series, Ordinance No. 2199 New Series, and Ordinance No. 2200 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 18. ACQUISITION OF RIGHT-OF-WAY FOR THE REALIGNMENT OF PINNACLE PEAK ROAD AT 67TH AVENUE Mr. Larry Broyles, Acting City Engineer, presented this item. The existing alignment of Pinnacle Peak Road and Parkside Lane enters 67th Avenue within 130 feet of each other, which does not meet the City;s code requirements, as set forth in the Subdivision Ordinance. As this area develops, increased traffic at this offset intersection could become a problem. The City Council has directed staff to purchase right-of-way to realign Pinnacle Peak Road south to match the alignment of Parkside Lane to the east. The acquisition will include approximately .25 acres that can be used as an entry feature. The total acquisition area consists of .7345 acres. Mr. Peter Carpanzano, the property owner, is in favor of this right-of-way purchase. The property owner has provided both an Environmental Phase I Site Assessment and an Appraisal to staff. The ESA Phase I report shows no indication of any environmental concern on the property. The total purchase price, which is supported by the appraisal, will be $87,986, plus customary closing costs. The funds are available in Street Scallop Account Number 62-8558-8300. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute any documents necessary for the purchase of this property. Ordinance No. 2201 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF CERTAIN REAL PROPERTY ALONG THE SOUTH SIDE OF PINNACLE PEAK ROAD, WEST OF 67TH AVENUE, IN THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, FOR USE AS NEW RIGHT OF WAY TO ENABLE THE REALIGNMENT OF PINNACLE PEAK ROAD IMPROVEMENTS, AND DIRECTING THE EXECUTION OF A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS. It was moved by Martinez, and seconded by Frate, to approve Ordinance No. 2201 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 15 19. FISCAL YEAR 2001-2002 PROPERTY TAX LEVY Mr. Charlie McClendon, Budget and Management Director, presented this item. As part of the City's budget process, the total property tax rate for the City of Glendale Fiscal Year 2001-02 is $1 .72/$100 of assessed property value. This rate is unchanged from the previous year. The primary property tax rate of $0.3582/$100 is estimated to generate $3,265,377, which is used for general City operating purposes as part of the City budget. In addition, the secondary property tax rate of $1.3618/$100 will generate an estimated $12,993,192 next year solely for the purpose of paying principal and interest on general obligation bonds. Current outstanding bonds are for public improvements that have been completed or are in progress, including land acquisition for parks, libraries, public safety and field operations facilities, park development, streetlights, and landscaping and flood control projects. The recommendation was to waive reading beyond the title and adopt an ordinance setting the Fiscal Year 2001-02 primary property tax rate at $0.3582 and the secondary property tax rate at $1 .3618. Ordinance No. 2202 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, LEVYING UPON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE CITY OF GLENDALE, SUBJECT TO TAXATION, A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, LESS THE AMOUNT ESTIMATED TO BE RECEIVED FROM OTHER SOURCES OF REVENUE; PROVIDING FUNDS FOR VARIOUS BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS AND PROVIDING FUNDS FOR GENERAL MUNICIPAL EXPENSES; ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2002; AND DECLARING AN EMERGENCY. It was moved by Lieberman, and seconded by Clark, to approve Ordinance No. 2202 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. RESOLUTIONS 20. RESIDENTIAL SANITATION COLLECTION RATE ADJUSTMENT Mr. Charlie McClendon, Budget and Management Director, presented this item. The City Council reviewed the Fiscal Year 2001-02 budgets and rate recommendations for the residential sanitation collection programs on June 5, 2001 and February 6, 2001. At the June 5, 2001, meeting, the Council concurred with the recommended 16 $0.75/household/month rate increase. The residential rate will increase from $12.75/household/month to $13.50/household/month effective with the August 2001 billing (i.e., the services provided in July of 2001 and reflected in the August 2001 bill). Increased costs related to fuel, personnel, and capital equipment purchases are the primary reason for the residential sanitation collection rate increase recommendation. As discussed at the June 5, 2001 meeting, the recommended rate adjustment of $0.75/household/month for Fiscal Year 2001-02 will be distributed as follows: $0.50/household/month will go to the Sanitation Fund and $0.25/household/month will to the Landfill Fund. The recommendation was to waive reading beyond title and adopt a resolution setting a new residential sanitation collection rate. Resolution No. 3480 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING A RESIDENTIAL SANITATION COLLECTION RATE; AND ESTABLISHING AN EFFECTIVE DATE. It was moved by Clark, and seconded by Lieberman, to pass, adopt, and approve Resolution No. 3480 New Series. Councilmember Clark commented that staff's presentation as to why the increase was needed convinced her of its necessity. Upon a call for the question, the motion carried unanimously. 21. TRANSPORTATION ELECTION PACKAGE Mr. Tim Ernster, Deputy City Manager, presented this item. The process for updating the City of Glendale Transportation Plan has been underway since mid- November of 2000, including an extensive public involvement process in coordination with the Citizens Advisory Committee for Transportation Issues (CACTI). Presentations by staff and the project consultant were given at six City Council District meetings held in April of 2001 to receive public input on a Preliminary Transportation Election Package. The Transportation Package is one element of a Long Range Transportation Plan and recommends (1) new transportation projects and service, (2) new sources of funding, and (3) voter assurances. Based on the input received from citizens, Transportation Department staff, guest speakers from other transportation agencies, and the project consultant, the CACTI prepared a recommended Transportation Election Package for potential consideration by voters. A recommended Transportation Package, as approved by the CACTI at its May 24, 2001, meeting identifies projects, costs, and funding sources needed to accomplish the recommended transportation improvements. It includes a new half-cent sales tax and new transportation projects and services for all modes of transportation, including 17 transit, streets, bicycle, pedestrian, and aviation. Estimates of expenditures by mode include 65% for transit, 31% for streets, and 4% for other modes of transportation. In the first five years, the Transportation Package includes expanded bus and Dial-A-Ride services to include weekend and evening services. Also, in this period, street intersections will be improved, lane drops will be reduced, Grand and 59th Avenues will be improved, and several projects in years 6-10 of the current capital improvement program will be advanced. Ten bicycle and two pedestrian projects will be completed during the first five years. The following ongoing programs will be expanded during the first few years: (1) neighborhood traffic mitigation, (2) safety projects, (3) transit education and marketing, (4) traffic safety education, (5) work at home facilitation, and (6) bicycle coordination. Longer term projects include new bus routes, a light rail transit facility, and a high capacity east/west roadway connector between central Glendale and the western portions of the Glendale Planning Area. The Transportation Package includes a new half-cent sales tax to pay for an increase in existing transportation services, as well as new transportation projects and programs for all modes of transportation. The proposed half-cent sales tax would be an ongoing source of funds to finance future transportation improvements. The sales tax is ongoing because of the need to fund ongoing transportation services such as bus service, Dial-A-Ride, and other transportation programs which need to be available to the public on a continuing basis. The Transportation Package also contains voter assurances as recommended by the CACTI, which include a separate Transportation Sales Tax Fund that can only be used to pay for transportation projects and services. In addition, the Transportation Package includes a Citizen Oversight Commission whose responsibility would be to ensure that transportation projects and programs approved by the voters are implemented in a fair, cost effective, and timely manner. Other responsibilities of the Citizen Oversight Commission include recommending a Long-Range Transportation Program to the City Council, reviewing audits and annual reports, and monitoring contingency funds. The Citizen Oversight Commission would also be authorized to recommend to the City Council any changes in the Transportation Package based on new information or changing conditions. The Transportation Election Package highlights changes made to the Package since it was presented to the City Council at its June 12 Workshop session. The changes include the following items: (1) the width of the light rail corridor has been expanded to extend from Northern Avenue to Bethany Home Road, (2) it is specified that the light rail facility will be based on arterial streets but will not be located on Glendale Avenue, (3) it is noted that construction of light rail in Glendale is subject to a connection for light rail being completed in the City of Phoenix, and should this connection not occur, the Citizen Oversight Commission would address related funding issues, (4) on Loop 101, landscaping has been added between Bell Road and 51sT Avenue and telecommunication conduit has been added between Northern and 51St 18 Avenues, and (5) on the map of Special Transit Services, the service area of neighborhood circulators has been broadened to be more inclusive. The recommendation was to waive reading beyond the title and adopt a resolution calling for a Special Election to be held on November 6, 2001. Vice Mayor Eggleston asked if the funding that the City currently receives would remain in place. Mr. Book explained that the HURF (Highway Users Revenue Funds) funding stream, of which Glendale receives a portion, runs out in 2005. He said this is a concern. He confirmed that current transit services could diminish in the future if the City does nothing to regain those monies. Councilmember Clark asked if the package would have to be renewed in 2025. Mr. Ernster stated that they have identified projects which will be completed over the next 23 to 25 years. He said the sales tax would be an ongoing continuous sales tax. Councilmember Clark asked if the location of the Phoenix terminal would be a factor in Glendale's decision. Mr. Terry Johnson, Transportation Planning Manager, explained that Glendale could pull off Phoenix's system anywhere between Christown Mall and MetroCenter. Councilmember Frate thanked the CACTI members for their vision and hard work. Councilmember Lieberman agreed that the bus system needs to be updated as quickly as possible. He stated, however, that he saw a number of problems and unanswered questions with regard to the light rail system. Councilmember Clark said she supported the extended bus service and street concepts. She noted that she skeptically supported the light rail concept. She expressed her disappointment that an alignment was not identified in the package. Mayor Scruggs expressed her appreciation for the CACTI members' efforts. She acknowledged the complexity of the issue. She welcomed Mr. Kenneth Driggs, Executive Director of the RPTA (Regional Public Transportation Authority) and thanked him for coming to the meeting. She stated that the citizens of Glendale are faced with the decision of whether or not they want to extend the expanded transportation system to the West Valley and reap the economic benefits that accompany it. She stressed the fact that the tax would be paid by all visitors to Glendale, and not just Glendale residents. Councilmember Martinez thanked the CACTI members. He pointed out that the citizens of Phoenix would make the final decision with regard to an alignment. 19 Resolution No. 3481 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ORDERING AND CALLING A SPECIAL ELECTION TO BE HELD IN AND FOR THE CITY OF GLENDALE ON NOVEMBER 6, 2001 TO SUBMIT TO THE QUALIFIED ELECTORS THEREOF A TRANSPORTATION QUESTION. It was moved by Frate, and seconded by Lieberman, to pass, adopt, and approve Resolution No. 3481 New Series. The motion carried unanimously. PUBLIC HEARING - NEW BUSINESS 22. PUBLIC HEARING — PROPOSED ANNEXATION OF AREA BETWEEN GLENDALE AND MARYLAND AVENUES, ALONG THE WEST SIDE OF 91ST AVENUE TO THE LOOP 101 Ms. Molly Hood, Planning Project Manager, presented this item. The proposed annexation area generally encompasses a strip of land approximately one-quarter mile wide between 91St Avenue and the Loop 101, south of Glendale Avenue and north of Maryland Avenue. The area includes approximately 233 acres. Property owners within the area are aware of the City's desires to include this area within the Glendale City limits. The blank petition was recorded May 29, 2001 at the Maricopa County Recorder's Office. The City is complying with the statutory requirements of holding the public hearing within the last 10 days of the 30-day waiting period. Recording the petition is the first step in the annexation process. The next required step is for the Council to hold a public hearing. All property owners within the area have been notified of this hearing by first-class mail. The property has been posted with signs in at least three public & visible places, and the hearing has been advertised in the Glendale Star. Once a public hearing has been held and the 30-day waiting period is up, the City will proceed with gathering the signatures required by law to continue the annexation process. If a sufficient number of signatures in favor of the annexation are obtained, the Council will then be asked to consider adoption of an annexation ordinance. The recommendation was to hold a public hearing to receive public input concerning the proposed annexation of this area into the City of Glendale. Mayor Scruggs opened the public hearing on Agenda Item No,. 22. As there were no comments, she closed the public hearing. No action was take on this item. 20 BOARDS AND COMMISSIONS 23. BOARDS AND COMMISSIONS Appointments are to be made to the following boards or commissions that have a vacancy or expired term. Effective • Term Date Expires Arts Commission Burr, Sandra (Barrel) Appointment 08/23/2001 08/22/2003 Koory, Jessica (Ocotillo) Appointment 08/23/2001 08/22/2003 Board of Adiustment Drew, Daniel (Chair) Appointment 06/30/2001 06/29/2002 Ward, C. Douglas (Cholla) Re-appointment 06/30/2001 06/29/2003 Ward, C. Douglas (Vice-Chair) Appointment 06/30/2001 06/29/2002 Dietzman, Carl M. (Ocotillo) Appointment 06/30/2001 06/29/2003 Schwartz, Richard (Yucca) Appointment 06/30/2001 06/29/2003 Building Safety Advisory & Appeals Board DeFranco, Richard (Chair) Re-appointment 08/26/2001 08/25/2002 Torres, Michael (At-Large) Appointment 08/26/2001 08/25/2003 Torres, Michael (Vice-Chair) Re-appointment 06/26/2001 06/25/2002 Houck, Wesley (At-Large) Appointment 08/26/2001 08/25/2003 Citizen's Advisory Commission on Neighborhoods Bernsten, Jerry (Barrel) Re-appointment 06/30/2001 06/29/2003 Bernsten, Jerry (Chair) Appointment 06/30/2001 06/29/2002 Beal, Rod (Vice-Chair) Appointment 06/30/2001 06/29/2002 Luiszer, Edward (Mayoral) Re-appointment 06/30/2001 06/29/2003 Edmonson, John (Cactus) Appointment 06/30/2001 06/29/2003 Calles, Michael (At-Large) Appointment 06/30/2001 06/29/2003 Commission on Persons With Disabilities Flowers, Deborah (Ocotillo) Appointment 06/26/2001 02/26/2003 21 Effective Term Date Expires Community Development Advisory Committee Beck, Lasca (Chair) Appointment 07/01/2001 06/30/2002 Weinstein, Ray (Vice-Chair) Appointment 07/01/2001 06/30/2002 Flores, John (CAP) Re-appointment 07/01/2001 06/30/2003 Ferrell, Susan (Mayoral) Appointment 07/01/2001 06/30/2002 Turbridy, John (Mayoral) Re-appointment 07/01/2001 06/30/2003 Lund, Mickey (Barrel) Appointment 07/01/2001 06/30/2003 Housing Advisory Commission Arnold, Mary (At-Large) Re-appointment 07/01/2001 06/30/2003 Arnold, Mary (Chair) Appointment 07/01/2001 06/30/2002 Benavides, George (At-Large) Re-appointment 07/01/2001 06/30/2003 Maynes, Rocky (At-Large) Re-appointment 07/01/2001 06/30/2003 Industrial Development Authority McKenna, Howard E. (At-Large) Appointment 08/23/2001 08/22/2007 Planning Commission Bohart, Bob (Ocotillo) Appointment 06/26/2001 03/24/2003 Risk Management/Worker's Compensation Trust Fund Board Knaack, Yvonne (At-Large) Re-appointment 07/24/2001 07/23/2004 Sinti, Carolyn D. (At-Large) Re-appointment 07/24/2001 07/23/2004 The recommendation was to make appointments to the various Boards and Commissions. It was moved by Martinez, and seconded by Lieberman, to appoint the applicants listed above to the Arts Commission, the Board of Adjustment, the Building Safety Advisory & Appeals Board, the Citizen's Advisory Commission on Neighborhoods, the Commission on Persons With Disabilities, the Community Development Advisory Committee, the Housing Advisory Commission, the Industrial Development Authority, the Planning Commission, and the Risk Management/Worker's compensation Trust Fund Board, for the terms listed above. The motion carried unanimously. 22 MOTION TO EXCUSE COUNCILMEMBER GOULET It was moved by Eggleston, and seconded by Martinez, to excuse Councilmember Goulet from this meeting. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Frate, to hold a Regular City Council Workshop at 1:30 p.m. on Tuesday, July 3, 2001, in Room B-3 of the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38- 431.03. The motion carried unanimously. CITIZEN COMMENTS No requests to speak from citizens were received. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark wished everyone a happy Fourth of July and stressed that it should not be viewed as an opportunity to drink and drive or discharge firearms into the air. Councilmember Lieberman invited everyone to the Fourth of July celebration at Glendale Community College. He expressed his condolences to Mr. Cecil Taylor, Chairman of the Parks & Recreation Advisory Commission, on the passing of his wife. Vice Mayor Eggleston noted that another Habitat for Humanity House was dedicated last Saturday. Councilmember Martinez noted the number of drownings that have occurred in the Valley. He strongly encouraged everyone to be vigilant in watching children near water. Councilmember Frate noted that the City of Glendale, in partnership with the cities of Chandler, Mesa, Phoenix, Tempe, and Gilbert, received a Regional Recycling award from the Maricopa Association of Governments last week. ADJOURNMENT There being no further business, the meeting was adjourned at 8:30 p.m. Pa?nela Oliveira - City Clerk 23