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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/8/2001 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, MAY 8, 2001, AT 7:00 P.M. The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston and the following Councilmembers present: Clark, Frate, Goulet, and Martinez. Councilmember Lieberman was absent. Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City Manager; Rick Flaaen, City Attorney; and Pamela Oliveira, City Clerk. COMPLIANCE WITH ARTICLE VII. SECTION 6(c) OF THE GLENDLE CHARTER A statement was filed by the City Clerk that the three resolutions to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF APRIL 24, 2001 It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the Regular Council Meeting held on April 24, 2001, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS PROCLAMATION TO RECOGNIZE THE 25TH ANNIVERSARY OF GLENDALE SISTER CITIES/MEMMINGEN, BAVARIA, GERMANY June 22, 2001 marks the 25th anniversary of Glendale's association as a sister city to Memmingen, Bavaria, Germany. Through its 25 years, the Glendale Sister Cities Program has been committed to furthering international understanding by building person-to-person relationships through exchange visits and social and cultural opportunities. Mayor Scruggs presented a proclamation, recognizing the 25th anniversary of Glendale Sister Cities/Memmingen, Bavaria, Germany, to Mr. George Benavidas, President of the Glendale Sister Cities Program. Mr. Benavidas thanked the Mayor and Council for the proclamation. He stated that their motto is to bring harmony, unity, and peace through people. 1 PROCLAMATION OF APPRECIATION TO MOUNTAIN RIDGE MOCK TRIAL TEAM Mountain Ridge High School had three Mock Trial teams compete in the 2001 Mock Trial Program, which included 84 teams statewide. One Mountain Ridge Mock Trial team, along with 15 other teams, advanced to the Arizona High School Mock Trial State Competition and placed first. The first place team will be traveling to Omaha, Nebraska on May 9-13, 2001 for the Mock Trial National Competition. The students of the team, along with their coach, Tammy Waller, have dedicated their time, effort, and talent towards developing a statewide recognized and appreciated mock trial team. The City of Glendale would like to express its appreciation and gratitude for the pride and recognition they have brought to themselves, their school, and the community of Glendale. Mayor Scruggs presented a proclamation of appreciation to Ms. Tammy Waller, coach of the Mountain Ridge Mock Trial Team, who accepted the proclamation on behalf of the team. Ms. Waller thanked the Mayor and Council. She stated that they were honored to represent the City of Glendale and the entire State of Arizona. She also thanked the attorneys in the City's Prosecutors Office and other City staff members for their support and assistance. Ms. Waller then introduced members of the Mock Trial team. CONSENT AGENDA Dr. Martin Vanacour, City Manager, read Consent Agenda Item Nos. 1 through 4 by number and title. 1. PROFESSIONAL SERVICE AGREEMENT - RECREATION AND AQUATIC CENTER PROJECT ANALYSIS The Parks and Recreation Department requested approval to enter into a professional services agreement with Hameed & Associates to conduct a project needs and cost analysis for the proposed recreation and aquatic center located at the corner of 55th Avenue and Union Hills Drive in Foothills Park. Funding for the recreation and aquatic center is budgeted in the Capital Improvements Program for Fiscal Years 2001- 02 and 2002-03, totaling $7,750,000, Prior to the design and construction, the Parks and Recreation Department would like to conduct a needs analysis that identifies potential users and a building footprint. By hiring Hameed & Associates to study this project prior to entering into a design and construction contract, the City will have the opportunity to develop a project scope for the center, which then can be designed and built within the approved budget. As a result of this study, the City will obtain a needs analysis, site use study, conceptual drawings, construction cost estimates, project budget, and schedule. Also included with the project is assistance with architect selection and project management activities. 2 This study will include data collected from the public through the use of public meetings, focus groups, surveys, Web pages notices, and mailings of newsletters and notices. There are four public meetings scheduled prior to July of 2001. Service shall begin the day after approval from the City Council and end in December of 2001. The professional service agreement total is $78,150. This total includes the study cost of $68,350 and $9,800 for the architect recruitment and selection process. Funding is available in Parks and Recreation Foothills Parks Phase II DIF Funds Account Numberl4-8527-8330. The recommendation was to approve the professional services agreement with Hameed & Associates in the amount of $78,150. 2. PROFESSIONAL SERVICES AGREEMENT - COUNCIL REDISTRICTING This was a request for City Council approval of a professional services agreement with the firm of National Demographics Corporation (NDC) in the amount of $59,500. NDC will provide the key assistance needed to complete Glendale's redistricting. The City must redistrict its boundaries at least every ten years according to the Code of the City of Glendale, Section 15-2 Redistricting. In 1988, Glendale voters approved the creation of six council election districts for the City of Glendale. The City updated its six council boundaries in 1992 and 1996. The City's previous redistricting was completed with the assistance of the National Demographics Corporation. NDC's proposal also includes key dates that they will follow so that redistricting is complete for the City of Glendale's 2004 election. They would begin work in early June of 2002 and have the final proposal completed by October 31, 2002. This timeframe will ensure that the City has over a year prior to the election to allow for Department of Justice (DOJ) review, any necessary changes as a result of that review, and adequate notice to the public of the new boundaries. NDC will conduct research, data collection, and preliminary mapping in June and July of 2002. In August, they will have three draft plans available for the Council's review and a citizen kit prepared for citizen participation. In September, they will hold six public meetings for citizen review of the proposed council districts. In October, they will seek Council's formal adoption of a council redistricting plan and then submit that plan to the Department of Justice for their review. The recommendation was to approve the professional services agreement with the firm of National Demographics Corporation in the amount of $59,500. 3 3. AWARD OF CONSTRUCTION CONTRACT - MODIFICATIONS TO THE CITY CLERK'S OFFICE This was a request for City Council award of a construction contract with Vizor L.L.C. in the amount of $94,520. This project includes modifications and tenant improvements to the City Clerk's Office. The remodeled space will accommodate three offices, a conference/work room for election officials, two workstations for tabulation of election results, and two workstations for support staff. The City's Clerk's Office is being relocated to an area of approximately 1,088 square feet on the 4th floor of the Municipal Office Complex. The Marketing Department presently occupies this space and will be temporarily relocated to a suite in the Bank of America building until office space in City Hall is modified for the Department's use. Nine bids were received and opened on April 12, 2001, with Vizor L.L.C. submitting the lowest bid. The City's design consultant, DWL Architects, reviewed the bids and qualifications of the low bidder and recommended award of the contract to Vizor L.L.C. Engineering Department staff agreed with this recommendation. Funds for this project are available in the Fiscal Year 2000-2001 City Hall Remodeling Account Number 01-8901-8300. The recommendation was to award the construction contract to Vizor L.L.C. in the amount of $94,520. 4. GENERAL PLAN CONTRACT This was a request for City Council approval of a contract with Community Sciences Corporation for the update of the Glendale General Plan. State Law requires the update of the General Plan every ten years. Glendale's last major update of the General Plan was January 24, 1989. Growing Smarter Acts of 1998 and 2000 require additional elements and ratification of the General Plan by voters. Glendale is targeting November 5, 2002 for the General Plan election. It is critical that the City of Glendale demonstrate progress in updating the General Plan. The General Plan Update will occur between May 8, 2001 and November 5, 2002 (election day), with a City Council public hearing on May 14, 2002. The Glendale Planning Department prepared and distributed a Request for Proposal to update the General Plan. The Request for Proposals were sent to 50 contractors. A Selection Committee, consisting of Deputy City Managers, Department Heads, and the Zoning Administrator reviewed five contractor proposals and interviewed the top two ranked contractors. The top ranked contractor, Community Sciences Corporation, was recommended to the City Manager for approval. A contract with Community Sciences Corporation was prepared, and agreed upon, for approval by City Council. 4 The Selection Committee and Long Range Planning Manager believe that Community Sciences Corporation has the experience, knowledge, understanding of Glendale, and ability to comply with the aggressive timeframe to prepare an outstanding General Plan Update for the citizens of Glendale. Community Sciences Corporation will incorporate several current plans and studies into the update of the General Plan. These plans and studies include the Transportation Master Plan, Park and Open Space Master Plan, Center City Master Plan, Grand Avenue Image Improvement Study, West Valley Recreation Corridor, Western Area General Plan Update, Luke Air Force Base General Plan, and the Grand Avenue/ADOT coordination. The contract with Community Sciences Corporation to update the General Plan is for $250,000. There are sufficient funds in the Fiscal Year 2001 budget and in the Fiscal Year 2002 proposed budget to cover the cost of the contractor, as well and necessary publication, advertisement, and mapping costs for the General Plan update. The recommendation was that the City Council approve the contract in the amount of $250,000 to Community Sciences Corporation for update of the Glendale General Plan. CONSENT RESOLUTIONS 5. AGREEMENT WITH THE CITY OF PHOENIX FOR COMPUTER AIDED DISPATCHING This was a renewal of the agreement with the City of Phoenix to provide computer aided dispatching to the Glendale Fire Department. It is an ongoing contract to continue services for Fiscal Year 2001-2002. The total cost for this fiscal year will be $212,924.65, an increase of $8,033 from the previous year. The cost includes $159,967.50 for basic dispatch services and $52,957.15 for technical services on the dispatch equipment, automatic vehicle locators and mobile data terminals. The dispatching cost for Fiscal Year 2001-2002 is calculated on a per incident charge of $8.75, using the number of incidents dispatched in the previous calendar year. Glendale Fire units were dispatched to 18,282 in-city incidents during 2000. Funds are budgeted in the Fire Department budget, Account Number 01-3330-7330. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with the City of Phoenix for computer aided dispatching services in the amount of $212,924.65 for Fiscal Year 2001-2002. 5 Resolution No. 3465 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX PERTAINING TO THE PARTICIPATION IN THE PHOENIX FIRE DEPARTMENT REGIONAL DISPATCH SYSTEM IN ORDER TO MORE EFFECTIVELY PROVIDE EMERGENCY FIRE, MEDICAL AND OTHER SERVICES. 6. NATIONAL GUARD SUPPORT In Fiscal Year 2000-2001, the Police Department was given the opportunity to work with the National Guard through a program under which National Guard intelligence analysts may be assigned to local police agencies for the express purpose of assisting them in developing and maintaining anti-narcotics information. The program is funded by the Federal government under the High Intensity Drug Trafficking Area (HIDTA) grants. The assigned guardsman is an enlisted member of the Arizona National Guard and is issued orders to active duty as a member of the Arizona National Guard for a period of one year. They are paid by the National Guard and are subject to the Uniform Code of Military Justice, just like any service member, and are eligible for normal active duty military benefits. The City has participated in this program for the past year. The continuation of this program entails no cost to the participating agency, and personnel administration is handled exclusively by the National Guard. The guardsman will continue doing a variety of administrative duties, such as; • Collecting and collating criminal intelligence related to drug trafficking; • Analysis and follow-up of Narcotics Hotline calls; • Criminal background checks; • Various criminal and judicial database checks; • Local agency intelligence files maintenance; • Compilation of case books; • Obtaining suspect photographs from appropriate agencies; and • Appropriate liaison with other law enforcement agencies and intelligence units. The guardsman will not participate in field investigations, interview and/or interrogate drug suspects, operate City vehicles, or participate in surveillance operations. The guardsman will not carry a weapon. Although there is a provision for the participating agency to request authorization from the National Guard to permit a guardsman to carry a weapon, the Glendale Police Department will not request that he/she be armed. 6 Currently, both the Phoenix and Mesa Police Departments have members of the National Guard on board under these same guidelines, as does the Federal Bureau of Investigation's (FBI) Joint Drug Intelligence Group (JDIG), from whom the City receives considerable intelligence support. JDIG is anxious to establish a better intelligence network in the West Valley. Clearly, the City has and will continue to derive many benefits from this program at no cost to the City. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a Memorandum of Understanding between the City of Glendale and the Arizona National Guard. Resolution No. 3466 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE GLENDALE POLICE DEPARTMENT AND THE ARIZONA NATIONAL GUARD FOR DEVELOPING AND MAINTAINING ANTI-NARCOTICS INFORMATION. It was moved by Clark, and seconded by Goulet, to approve the recommended actions on Consent Agenda Item Nos. 1 through 6, including the approval and adoption of Resolution No. 3465 New Series and Resolution No. 3466 New Series. The motion carried unanimously. PUBLIC HEARING — LAND DEVELOPMENT ACTIONS 7. GENERAL PLAN AMENDMENT GP-99-09 AND REZONING APPLICATION Z-99-31: 6336 NORTH 67'-" AVENUE Mr. Brian Friedman, Senior Planner, presented this request by Core Group Consultants for Valley of the Sun Developments Ltd. to amend the General Plan Land Use Map from 12-20 residential units per acre to 3.5-5 residential dwelling units per acre and rezone from R-4 (multiple residence) to R1-6 (single residence) on 8.1 acres located south of the southwest corner of 67th and Maryland Avenues. This is an infill parcel. The proposed R1-6 zoning is consistent with the General Plan objective to encourage a mixture of housing opportunities city-wide, with an emphasis on single-family dwelling units. The proposed rezoning will result in a reduction of the permitted dwelling units from a maximum of 162 dwelling units to 41 units. The R1-6 zoning is also consistent with Romero Estates Phase I and is compatible with other subdivisions in the area. The R1-6 zoning district requires that one of four findings be met prior to approval of R1-6 zoning. This application meets one of the required findings for R1-6 approval because the proposed rezoning results in a significant reduction in the number of future dwelling units permitted on the property. 7 On March 15, 2001, the Planning Commission recommended approval of these applications, with the zoning application being subject to five stipulations. Two people spoke at the Planning Commission public hearing. One person stated concerns regarding the rezoning of R-4 property in the future and the owner to the south stated concerns about the potential impact of building apartments on R-4 property adjacent to single-family homes. The recommendation was to conduct a public hearing and approve General Plan Amendment GP-99-09 and Rezoning Application Z-99-31, subject to the five stipulations recommended by the Planning Commission. Mr. Jon Froke, the applicant's representative, stated that Brown Family Communities has been approved for other infill developments currently under construction at various locations throughout the City. He stressed the fact that the requested zoning reflects a significant down zoning and is consistent with the General Plan. Mayor Scruggs opened the public hearing on Agenda Item No. 7. As there were no comments, she closed the public hearing. It was moved by Goulet, and seconded by Frate, to approve General Plan Amendment GP-99-09 and Rezoning Application Z-99-31, subject to the five stipulations recommended by the Planning Commission. The motion carried unanimously. 8. GENERAL PLAN AMENDMENT GP-00-01 AND REZONING APLICATION Z-00-01: 4455 WEST PALMAIRE AVENUE Ms. Susan Hacker, Planner, presented this application by Amortibanc/CMX of Arizona L.L.C. for Kemp Biddulph Revocable Trust and Roger Hagadorn to amend the General Plan from General Commercial to Residential, 12 — 20 dwelling units per acre, and rezone 3.1 acres from C-2 (General Commercial) to R-4 (Multiple Residence). The site is located approximately 328 feet east of 45th Avenue on the south side of Palmaire Avenue. The owner intends to develop condominiums on the property. The proposed General Plan designation will introduce an area of residential land use into the northern half of a commercial corridor between Glendale and Palmaire Avenues, from 43rd to 47th Avenues, but the viability of this site for commercial development is severely limited. The property has virtually no frontage on an arterial street, making it useless for independent retail development. The site also has little or no benefit as expansion/storage property for the businesses fronting this stretch of Glendale Avenue. 8 The development encouraged by the proposed General Plan designation is consistent with the townhouse development to the north across Palmaire Avenue. The applicant's proposal would allow the property to be developed with a maximum of 61 dwelling units. The proposed General Plan amendment will encourage development of an infill property. The proposed rezoning from C-2 to R-4 is consistent with the proposed General Plan designation. The uses allowed in the R-4 district are appropriate for the site and compatible with surrounding commercial development and the existing multiple-family development across Palmaire Avenue. The development standards for the R-4 district will provide adequate protection from impacts of adjacent commercial development. At its hearing held on March 15, 2001, the Planning Commission recommended approval of General Plan Amendment GP-00-01 and Rezoning Application Z-00-01, subject to four stipulations. The stipulations require documents of dedication for half- width right-of-way dedication on Palmaire and Glendale Avenues, that all half-street improvements be constructed on Palmaire Avenue, and that the developer remove all existing dwellings on the property with the first phase of the development. No one other than the applicant spoke at the hearing. The recommendation was to conduct a public hearing and approve General Plan Amendment GP-00-01 and Rezoning Application Z-00-01, subject to the four stipulations recommended by the Planning Commission. Councilmember Martinez asked if the development would be at the high end of the number of dwelling units allowed. Ms. Hacker explained that they used 20 units as the maximum number of units per acre. She said, thereafter, they take design standards into consideration to determine the number of units that would be viable. Mr. Edward Dietrich, Vice President of Amortibanc Management, L.C., clarified for Councilmember Clark that the structures are two-story, with each unit having its own garage Mr. Dietrich clarified for Councilmember Martinez that their preliminary design reflects 12 units per acre. He explained that it is not feasible to maximize the number of units and still offer a quality product. Councilmember Clark asked if the bottom level is strictly the garage. Mr. Dietrich reviewed their design plans. He explained that the garage would be located on the first floor, with an interior entrance from the garage to the second floor. He stated that there will be eight units per building. 9 Mayor Scruggs opened the public hearing on Agenda Item No. 8. As there were no comments, she closed the public hearing. It was moved by Eggleston, and seconded by Goulet, to approve General Plan Amendment GP-00-01 and Rezoning Application Z-00-01, subject to the four stipulations recommended by the Planning Commission. The motion carried unanimously. 9. GENERAL PLAN AMENDMENT GP-00-02 AND REZONING APPLICATION Z-00-02: 6770 NORTH 47TH AVENUE Ms. Susan Hacker, Planner, presented this application by Amortibanc/CMX of Arizona L.L.C. for Kemp Biddulph Revocable Trust amend the General Plan from General Commercial and Limited Office to Residential, 12-20 dwelling units per acre and rezone from C-2 (General Commercial) to R-4 (Multiple Residence). The site is 3.3 acres, located approximately 50 feet north of Ocotillo Road on the west side of 47th Avenue. The owner intends to develop condominiums on the property. The proposed General Plan designation of Residential at 12-20 dwellings per acre is consistent with the designation immediately to the west. The proposed land use will add up to 65 residential units to an area that is already very dense. However, with direct access to 47th Avenue and its close proximity to Glendale Avenue, traffic impact on surrounding residential development will be minimal. In addition, the traffic generated by the proposed land use is significantly less than traffic generated by the existing General Plan land uses. The proposed change in land use designation may help develop a vacant infill property. The proposed R-4 zoning is consistent with the proposed General Plan designation. The uses allowed in the R-4 district are appropriate for the site and compatible with surrounding commercial development and the existing residential development west of the site. The development standards for the R-4 district will provide appropriate buffering between this site and the mobile home park to the west. At its hearing held on March 15, 2001, the Planning Commission recommended approval of General Plan Amendment GP-00-02 and Rezoning Application Z-00-02, subject to one stipulation. The stipulation requires that all half-street improvements be constructed on 47th Avenue. No one other than the applicant spoke at the hearing. The recommendation was to conduct a public hearing and approve General Plan Amendment GP-00-02 and Rezoning Application Z-00-02, subject to the one stipulation recommended by the Planning Commission. In response to Councilmember Clark's question, Ms. Hacker confirmed that the project had been approved by the School District. 10 Councilmember Martinez asked how many units the applicant intends to build. Mr. Dietrich said he believed there would be 48 units. Councilmember Clark asked if the site plan for this request was the same as the previous request. Mr. Dietrich stated that both requests have the same architectural design and floor plans. Mayor Scruggs opened the public hearing on Agenda Item No. 9. Mr. Bruce Bettis. a resident of the City of Glendale, Cactus District, explained that he owns the property north of the proposed development. He said he did not believe the proposed project would be the most appropriate use of the property. He noted that the property is surrounded on all sides by commercial property. He expressed his opinion that the property should remain zoned for commercial use. Mr. W.G. Schradera resident of the City.of Glendale, Ocotillo District, said he lives in the mobile home park next door to the proposed project. He asked what kind of buffering would be provided. Ms. Sue Ferrell, a resident of the Cit of Glendale Cactus District, stated that she lives approximately 300 yards from the proposed development. She expressed her opinion that traffic will be a big issue. She pointed out that Max's Restaurant is located directly across the street and it already creates a tremendous amount of traffic in the area. She questioned whether adding 48 condominium units to the property would be the best use of the land, considering the traffic issues it would cause. Mayor Scruggs closed the public hearing on Agenda item No. 9. Ms. Hacker explained that there would be a minimum of 15 feet of landscaped buffer between the two zoning districts. She said there is a minimum 20 foot setback for any structures in an R-4 district, with a one-to-one ratio for any structure over 20 feet high. She explained that buffers come into the process during the design review and preliminary plat process. In response to Councilmember Clark's question, Ms. Hacker stated that the wall along the perimeter of the property would be six feet high. Councilmember Clark asked if commercial uses or condominiums would cause a greater traffic impact. Ms. Hacker said a small shopping center would generate an average of 1,704 daily trips, whereas a residential development would generate an average of 429 daily trips. Councilmember Clark expressed her opinion that there should be more buffering or an eight-foot wall between the proposed project and the adjacent mobile home park. Ms. Hacker stated that this could be stipulated to at the time of zoning. 11 Councilmember Goulet asked what was the typical height of a two-story condominium. Ms. Hacker said condominiums are typically 24 to 28 feet high, with a 30-foot limit. Vice Mayor Eggleston pointed out that the access street and parking for the condominiums would be located next to the mobile home park. He asked if that would increase the distance between the two developments. Ms. Hacker said, although the setback could be increased, they were only considering land use and there were no guaranties as to how the property would be laid out. Councilmember Martinez inquired as to the type of landscaping that would be done. Ms. Hacker said minimum requirements are set forth in the landscape ordinance. She said they look at the need to increase landscaping during the design review process. She noted that they would also review landscaping plans during the preliminary plat process and again in the construction plans for the final plat. Mayor Scruggs asked if their traffic calculations were done using the small shopping center because that would be a viable use for the property. Ms. Hacker explained that their trip generation analysis also considered a medical/dental office, a fast food establishment, specialty retail, and the smallest shopping center. She explained that they chose a specialty retail center because it had the least number of trips. Mayor Scruggs asked if the property would be appropriate for automotive related uses. Ms. Hacker explained that most auto related uses would require a Conditional Use Permit. Vice Mayor Eggleston asked Mr. Dietrich where the access points to the site would be located. Mr. Dietrich reviewed a sketch of the site plan. He stated that he would agree to an eight-foot fence if the Council felt that would be more appropriate. He also assured the Council that he would comply with all setback requirements. It was moved by Martinez, and seconded by Frate, to approve General Plan Amendment GP-00-02 and Rezoning Application Z-00-02, subject to the one stipulation recommended by the Planning Commission and adding a stipulation requiring an eight foot perimeter wall. Councilmember Martinez encouraged Mr. Dietrich to put in more landscaping than was called for because of the project's close proximity to the mobile home park. Councilmember Goulet suggested that, in future infill cases, staff address various recurring issues such as landscaping, setbacks, wall heights, and lighting so that applicants are aware of the Council's concerns. Upon a call for the question, the motion carried unanimously. 12 LAND DEVELOPMENT ACTIONS 10. GENERAL PLAN AMENDMENT GP-01-04 ANDSREZONING APPLICATION Z-01-07: SOUTHEAST CORNER OF 107 AVENUE AND GLENDALE AVENUE This was a request by the City of Glendale to amend the General Plan from Business Park to Light Industrial, and to rezone from A-1 (Agriculture) to M-1 (Light Industrial). The 66.9 acre property is located at the southeast corner of 107th and Glendale Avenues. The General Plan amendment and rezoning is needed in order to develop the site according to the Glendale Municipal Airport Master Plan. Due to an error in the public notice for this application, staff requested that the application be continued to the May 29, 2001 City Council hearing. The recommendation was that the City Council take formal action to continue this application to the May 29, 2001 City Council meeting. It was moved by Clark, and seconded by Martinez, to continue the application for General Plan Amendment GP-01-04 and Rezoning Application Z-01-07 to the May 29, 2001 City Council meeting. The motion carried unanimously. 11. REZONING APPLICATION Z-01-06: 6540 NORTH 99TH AVENUE This was a request by Mindy Korth of Trammell Crow Company, representing Larry Rovey Farms, to rezone 52 acres located south of the southwest corner of 99 and Glendale Avenues from A-1 (Agricultural) to B-P (Business Park). The applicant proposes to develop a business park in phases. The applicant requested continuance of this application to allow for additional time to review their plan with staff and the Planning Commission. Staff recommended that this application be tabled. The recommendation was for the City Council to take formal action to table this application. It was moved by Clark, and seconded by Goulet, to table Agenda Item No. 11, application for Rezoning Application Z-01-06, at the applicant's request. The motion carried unanimously. 13 BIDS AND CONTRACTS 12. PROFESSIONAL SERVICES AGREEMENT - MUNICIPAL FIELD OPERATIONS COMPLEX, PHASE 1 Mr. Larry Broyles, Assistant City Engineer, presented this request for City Council approval of a professional services agreement with the firm of Arrington Watkins Architects in an amount not to exceed $1,783,533. These services will include site master planning, design, and construction phase services for the Municipal Field Operations Complex, Phase 1. The existing Field Operations Center, located at 6210 West Myrtle Avenue, opened in 1976. It included adequate space to store and maintain 400 pieces of equipment, operate a refuse transfer station, and a warehouse, and it provided for the necessary space for administrative and field staff. Today, the facility is home to the Utilities Department, the Field Operations Department, Traffic Signs and Signals, Parks and Recreation maintenance staff, and the warehouse. In the past 25 years, the fleet of vehicles and equipment has grown to over 1,300 pieces. Staff at the site has grown from 189 to almost 400 today. Future growth can no longer be effectively accommodated within the current facility. The professional services agreement will include design for expansion of the equipment maintenance shop and the warehouse to relieve overcrowding and to update the facilities to contemporary standards. The first phase of the project will include updating the conceptual master plan, constructing the new equipment maintenance shop and warehouse, demolition of a portion of the Spring City Knitting building, tenant improvements for the vacated equipment maintenance facility and warehouse, and street improvements as required to support the project. A request for proposals was sent out on December 19, 2000. Responses were received from 13 architectural firms. Four firms were interviewed on March 1, 2001. The interview committee, consisting of the Deputy City Manager of Public Works, the Directors of Field Operations and Engineering Departments, the Deputy Directors for Field Operations, the Superintendents of Facilities and Traffic Operations, the Building Safety Plan Review Manager, the Community Development Group Senior Management Assistant, and the City Transit Manager, selected Arrington Watkins Architects as the best firm to perform the required services. The funding for the new facility is included in the current Field Operations Capital Improvement Program (CIP). The CIP includes $8 million in Fiscal Year 2001-2002 and another $8 million in Fiscal Year 2003-2004. Funds for this contract are available in Field Operations Complex Account Number 30-8565-8300. The recommendation was to approve the professional services agreement with Arrington Watkins Architects in an amount not to exceed $1,783,533. 14 It was moved by Frate, and seconded by Martinez, to approve the professional services agreement with Arrington Watkins Architects in an amount not to exceed $1,781,520. The motion carried unanimously. PUBLIC HEARING - LIQUOR LICENSE Mr. Robert Drake, Revenue Administrator, noted that the applicant for Liquor License No. 3-762 withdrew his request during the process. 13. LIQUOR LICENSE NO. 3-757— KUMBALA BAR This was a request for a person transfer of a series 6 (on- & off-sale retail, all liquor) license for Kumbala Bar, which is located at 5410 West Glendale Avenue. The previous owner operated this business as Good 0' Days and held a series 6 (on- & off- sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 13. LIQUOR LICENSE NO. 3-758 — CARLIN'S GROG SHOP This was a request for a new series 12 (restaurant) license for Carlin's Grog Shop, which is located at 6070 West Bell Road, Suites 107 & 108. The previous owner operated this business as Gallagher's Food and Fun and held a series 12 (restaurant) license at this location. A new license is required because a series 12 license in not transferable. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the County Health Department have reviewed the application and determined that it meets all technical requirements. 15 The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 15. LIQUOR LICENSE NO. 3-759 - 7-ELEVEN NO. 22661J This was a request for a new series 10 (off-sale retail, beer & wine) license for 7- Eleven No, 22661J, which is located at 12204 North 51st Avenue. The previous owner operated this business as 7-Eleven and held a series 10 (off-sale retail, beer & wine) license at this location. A new license is required because a series 10 license is not transferable. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 16. LIQUOR LICENSE NO. 3-760 — BARWINKLE'S This was a request for a person transfer of a series 6 (on- & off-sale retail, all liquor) license for Barwinkle's, which is located at 5930 West Greenway Road, Suite 27. The previous owner operated this business as Barwinkle's and held a series 6 (on- & off-sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school. The nearest church, The Redemption Church, is 300 feet away from the establishment. However, the rule prohibiting a retail liquor establishment from being within 300 feet of a church does not apply since the liquor license was at this location prior to the church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the County Health Department have reviewed the application and determined that it meets all technical requirements. 16 The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 17. LIQUOR LICENSE NO. 3-761 CACTUS WILLY'S BAR & GRILL This was a request for a person transfer of a series 6 (on- & off-sale retail, all liquor) license for Cactus Willy's Bar & Grill, which is located at 6322 West Bell Road. The previous owner operated this business as Cactus Willy's Bar & Grill and held a series 6 (on- & off-sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department and the County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 18. LIQUOR LICENSE NO. 3-763 - EL TORITO NITE CLUB This was a request for a person transfer of a series 6 (on- & off-sale retail, all liquor) license for El Torito Nile Club, which is located at 6444 West Glendale Avenue. The previous owner operated this business as Just One and held a series 6 (on- & off- sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. There is a conditional use permit at this location for dancing and live entertainment, which the applicant intends to provide. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the state of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 17 19. LIQUOR LICENSE NO. 3-764 - PIZZA HUT NO. 203051 This was a request for a location transfer of a series 7 (on- & off-sale retail, beer & wine) license for Pizza Hut No. 203051, which is located at 8860 North 43rd Avenue. There have been no prior liquor licenses at this location. Pizza Hut currently owns this series 7 (on- & off-sale retail, beer & wine) license and will move it from 5166 West Olive Avenue. The approval of this license will increase the number of liquor licenses in this area by one. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item Nos. 13, 14, 15, 16, 17, 18 And 19. As there were no comments, she closed the public hearing. It was moved by Martinez, and seconded by Clark, to forward Liquor License Applications No. 3-757 for Kumbala Bar, No. 3-758 for Carlin's Grog Shop, No. 3-759 for 7-Eleven No. 22661J, No. 3-760 for Barvvinkle's, No. 3-761 for Cactus Willy's Bar & Grill, No. 3-763 for El Torito Nite Club, and No. 3-764 for Pizza Hut No. 203051, to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. PUBLIC HEARING — RESOLUTION 20. ANNUAL ACTION PLAN FOR FISCAL YEAR 2001-2002 Ms. Gloria Santiago, Neighborhood Revitalization Manager, presented this item. The Community Development Advisory Committee (CDAC) recently concluded an extensive application process for the Community Development Block Grant (CDBG) and the Home Investment Partnerships (HOME) Program. The Committee reviewed 48 applications, of which 39 were recommended for funding. At the March 6, 2001 Council Workshop, the CDAC Chairman reviewed the recommendations with the Council. The Fiscal Year 2001-2002 Annual Action Plan contains the recommendations. The Plan will be submitted to U.S. Department of Housing (HUD) after a public hearing is conducted on the Plan. The Annual Action Plan was made available to the public for review and comments from March 22 through April 24, 2001. 18 Community Development Block GranfCDBG) The Community Development Block Grant entitlement for Fiscal Year 2001-2002 will be $2,104,000, plus $141,187 of unspent funds from prior years. The total amount available to fund projects is $1,866,467. The allocation also includes $378,720 for administration of the grant. In the category of Public Services, there were 35 applications, totaling $762,090.97. The amount available for Public Services will be $315,600. in the Physical Improvements category, there were 10 applications, totaling $1,676,279. The amount available for Physical Improvement Projects will be $1,550,867. HOME For Fiscal Year 2001-2002, the HOME entitlement will be $551,535. The amount available for HOME eligible projects will be $518,442. The allocation also includes $33,093 for administration of the grant. There were three applications totaling $480,000. The HOME funds available for distribution ($518,442) exceeded the total funding requests. The CDAC has elected to allocate the remaining funds to the Neighborhood Revitalization Division, as has been done in the past. Execution of Documents The resolution authorizes the City Manager to execute all necessary documents on behalf of the City with regard to the Annual Action Plan. It specifically authorizes the City Manager or his designee to sign contracts over $25,000 as long as the allocated amount, program description, and provider are consistent with the Annual Action Plan, is approved by Mayor and Council. The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt a resolution authorizing the approval of the Annual Action Plan for Fiscal Year 2001-2002, and submission of the Plan to the U.S. Department of Housing and Urban Development. Resolution No. 3467 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE ANNUAL ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG); AND ACCEPTING A GRANT OFFER IN THE AMOUNT OF $2,104,000 AND HOME INVESTMENT PARTNERSHIPS GRANT IN THE AMOUNT OF $551,535. 19 Councilmember Clark congratulated Ms. Santiago on the material submitted. She stated that it shows their goal was to produce the best package possible. Mayor Scruggs also expressed her appreciation for the compilation of the material. Mayor Scruggs opened the public hearing on Agenda Item No. 20. As there were no comments, she closed the public hearing. It was moved by Frate, and seconded by Clark, to pass, adopt and approve Resolution No. 3467 New Series. The motion carried unanimously. BOARDS AND COMMISSIONS 21. BOARDS AND COMMISSIONS Appointments are to be made to the following boards or commissions that have a vacancy or expired term. Effective Term Date Expires Aviation Advisory Commission Moreno, Frank (Vice-Chair) Appointment 05/08/2001 05/07/2002 Library Advisory Board Villalobos, Gibran (At-Large) Appointment 05/08/2001 05/07/2002 The recommendation was to make appointments to the Aviation Advisory Commission and the Library Advisory Board. It was moved by Martinez, and seconded by Frate, to appoint Frank Moreno to the Aviation Advisory Commission and Gibran Villalobos to the Library Advisory Board, for the terms listed above. The motion carried unanimously. MOTION TO EXCUSE COUNCILMEMBER LIEBERMAN It was moved by Eggleston, and seconded by Frate, to excuse Councilmember Lieberman from tonight's meeting. The motion carried unanimously. 20 REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Clark, to enter into an Executive Session this evening, May 8, 2001, following the adjournment of this evening's Council meeting, for the purpose of receiving legal advice and provide direction to the City Attorney and instruct City representatives regarding the purchase agreement for Manistee Town Center, pursuant to A.R.S. 348-431-03. It was further moved that the Council vacate its regularly scheduled Workshop and Executive Session on Tuesday, May 15, 2001 and hold a Special City Council Workshop at 2:00 p.m. in Room B-3 of the City Council Chambers, on Monday, May 14, 2001, to be followed by an Executive Session pursuant to A.R.S. 38-431- 03. It was further moved that the Council hold a Special City Council meeting at 7:00 p.m. on Monday, May 14, 2001 in the Council Chambers. The motion carried unanimously. CITIZEN COMMENTS Mr. Charlie Grim, a resident of the City of Glendale Barrel District, said he had recently attended the Barrel District meeting at Sunset School hosted by Vice Mayor Eggleston. He explained that the meeting was in regard to the City Center and other developments planned for Glendale's future. He said the overall plan is awe- inspiring and the City is beginning an exciting journey. He questioned how all of the proposed developments could be done without sacrificing residential neighborhoods and causing severe traffic problems throughout the City. He said he was pleased to learn that Glendale has a Citizen's Advisory Committee for Transportation Issues and that they have developed a transportation master plan that ties all of the developments together. He explained that the plan calls for widening streets, improving intersections, adding left turn lanes, increasing the number of buses, and possibly developing a light rail system. He suggested that developments having the greatest impact on traffic be located along major corridors. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark reported that a public meeting regarding the Coyotes' Memorandum of Understanding was scheduled for 9:30 a.m. on May 12, 2001 at Desert Mirage Elementary School. She encouraged residents of the Yucca District to attend the meeting to obtain more information regarding the City's agreement with the Coyotes. She noted that Mr. Sean Burke would be at the meeting from 9:30 to 10:30 a.m. Vice Mayor Eggleston congratulated the Glendale University graduating class. Councilmember Martinez offered Councilmember Lieberman best wishes for a speedy recovery. 21 Councilmember Frate stated that he had attended a wall signing on May 5, 2001 for a Habitat for Humanity home being built in the heart of Glendale. He thanked the City of Glendale firefighters for donating not only their time, skills, and efforts, but an additional $15,000 to the project. He said SWIFT employees will serve as the primary labor force for the project. ADJOURNMENT There being no further business, the meeting was adjourned at 8:30 p.m. r - �__Parhela iveira y erk 22