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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 11/14/2000 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, NOVEMBER 14, 2000, AT 7:00 P.M. The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston and the following Councilmembers present: Clark, Frate, Goulet, Lieberman, and Martinez. Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City Manager; Gary Verburg, Interim City Attorney; and Pamela Oliveira, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDLE CHARTER A statement was filed by the City Clerk that the four resolutions and one ordinance to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF OCTOBER 24, 2000 It was moved by Goulet, and seconded by Clark, to dispense with the reading of the minutes of the regular Council meeting held on October 24, 2000, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS PRESENTATION OF BEST OF THE WEST AWARD FOR "SERVICE TO COMMUNITIES" CATEGORY Each year, the Western Maricopa County Coalition (WESTMARC) sponsors the "Best of the West" awards competition, which recognizes outstanding contributions to the image, lifestyle and economic development of western Maricopa County (the portion of the metro-area west of Interstate 17). This year, WESTMARC received over 73 different nominations for eight different award categories. At the awards ceremony on October 26, 2000, the City of Glendale Community Volunteer Program received a "Best of the West" award for the category of "Service to Communities". Since August of 1998, the Community Volunteer Program has brought together over 3,000 individuals from throughout the area who have donated almost 10,000 hours. The program looks to residents, businesses, schools, and civic groups to participate in volunteer projects which help improve the City and its neighborhoods. Samples of recent volunteer projects would include assisting the historic Manistee Ranch and the Sahuaro Ranch with volunteers to help with the preservation efforts of their historic buildings; sponsorship of a neighborhood street fair in the Heart of Glendale Neighborhood; building a community garden at Mensendick Elementary 1 School; and the painting of a mural at the Sun Valley Animal Shelter. In their own way, each of these projects have helped to promote volunteerism in the City of Glendale and add to the overall quality of life. Mayor Scruggs presented the Western Maricopa County Coalition (WESTMARC) "Best of the West" recognition award for the "Service to Communities" category, which was awarded to the City of Glendale Community Volunteer Program, to Ms. Shandran Jones Thornburgh, the City of Glendale's Community Project Volunteer Coordinator; Mr. Erik Strunk, Neighborhood Partnership Administrator; and Ms. Pam Kavanaugh, Deputy City Manager for the Community Services Group. Ms. Jones Thornburgh thanked the Mayor, the Council and the many volunteers from businesses and civic organizations for helping to make Glendale a better place in which to live. Mr. Strunk thanked Ms. Jones Thornburgh and others in the community who participated in the program for the wonderful job they did. Ms. Kavanaugh recognized the Public Works and Police Departments who partnered in this program. CERTIFICATE OF ACCREDITATION OBTAINED BY THE POLICE DEPARTMENT The Glendale Police Department has been bestowed the prestigious honor of "International Accreditation" by the Commission on Accreditation for Law Enforcement Agencies (CALEA). CALEA was formed in 1979 by four major law enforcement organizations: the International Association of Chiefs of Police (IACP), the National Organization of Black Law Enforcement Executives (NOBLE), the National Sheriffs Association (NSA), and the Police Executive Research Forum (PERF), to establish a body of standards designed to: 1) strengthen crime prevention and control capabilities; 2) formalize essential management procedures; 3) establish fair and nondiscriminatory personnel practices; 4) improve service delivery; 5) solidify interagency cooperation and coordination; and 6) boost citizen and staff confidence in the agency. CALEA standards are based on 439 standards, divided amongst 41 chapters, that cover all facets of law enforcement. Accreditation through CALEA benefits law enforcement agencies through controlled liability insurance costs, a formalized process to respond to citizen complaints, greater accountability within the agency, support from government officials, increased community advocacy, and recognition for excellence. The accreditation process took the Police Department approximately two years to complete, which is a considerably shorter time than usual. Accreditation is obtained by only a limited number of law enforcement agencies. There are currently 9,739 law enforcement agencies in the United States, with only 500 having earned international accreditation. Seven agencies in Canada and the Royal Barbados Police Force currently form the international contingent. In Arizona, 14 out of 170 law enforcement agencies are currently accredited. The Glendale Police Department has joined this elite group of law enforcement agencies and is proud of the status awarded to it in July of 2000. 2 Mr. David Dobrotka, City of Glendale Police Chief, presented the Certificate of International Accreditation, which was bestowed upon the City of Glendale Police Department by the Commission on Accreditation for Law Enforcement Agencies (CALEA), to Mayor Scruggs and the City Council. Mr. Harold Brady, Police Department Lieutenant, acknowledged the members of the Glendale Police Department who worked on this project and asked them to join him at the podium. He introduced those who were present at tonight's meeting: Lieutenant Preston Becker; Public Information Officer Matt Brown; Lieutenant Dana Culver; Lieutenant John Dempsey; Officer Kris Grube; Sergeant Scott Lekan; Lieutenant Matt Lively; Lieutenant Layne Slapper; Callback Supervisor Debi Snell; and Corporal Steve Willis. CONSENT AGENDA Dr. Martin Vanacour, City Manager, read Consent Agenda Item Nos. 1 through 7 by number and title. 1. GATES FOUNDATION GRANT TO LIBRARY The Bill and Melinda Gates Foundation has awarded the Glendale Public Library grant funding in the amount of $61,415 to expand public access to the Internet through its State Partnership Library Grant program. The goal of the Gates Foundation is to enable libraries to offer all patrons access to the wealth of resources available on the Internet. The grant money is for Gateway computers, network accessories, and cabling, and it provides for technical support and software upgrades for three years. The grant also allows libraries the opportunity to purchase additional Gateway computer equipment, complete with Microsoft software, at greatly reduced prices specially negotiated by the Gates Foundation. This benefit is only available to grant recipients. This grant contains training for library staff so they can teach Internet skills on a one-on-one basis and to small groups. A fully developed curriculum in English and Spanish, complete with lesson plans and handouts, is provided as part of the grant. Classes for the public will range from how to use a mouse to how to publish a sophisticated document. Bilingual Library Department staff members will teach classes in Spanish. It is anticipated that classes will begin at the Velma Teague Library Branch in the spring of 2001. The Velma Teague Library Branch will receive eleven computer workstations, including two Spanish language models, with network accessories, a server, a printer, and a data projector. This equipment will be used as an Internet training lab, as well as for access to the Internet by library patrons. Also, the Velma Teague Library Branch will receive four stand-alone workstations, with a server, hub, network accessories, and printer for the public area. All fifteen workstations will be loaded with software, including Microsoft Office, children's programs, and reference programs. In addition, twelve computer workstations will be purchased through the Gates Foundation with library funds for the Foothills Library Branch children, teen, and adult areas. The cost for this 3 equipment will be $33,120, which is available from non-resident fee revenues. Currently, the Main Library has adequate equipment and additional workstations will not be purchased at this time. The recommendation was to authorize City staff to expend the grant from the Bill and Melinda Gates Foundation. Funding is available in Gates Foundation Grant Account (stand-alone workstations) Number 47-7073-8400 ($18,358); Gates Foundation Grant Account (computer lab equipment) Number 47-7094-8400 ($43,057); and Library Non-Resident Fee Revenue Account Number 75-4512-7710 ($33,120), for a total expenditure of $94,535. 2. MARICOPA ASSOCIATION OF GOVERNMENTS: REQUEST FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Last year, the Regional Council of the Maricopa Association of Governments (MAG) created a Regional Committee on Homelessness to focus on this issue for the metropolitan area. The committee conducted a valley-wide planning process and submitted a grant application for the regional homelessness programs to the U. S. Department of Housing and Urban Development (HUD) in May of 2000. Last year's planning process was funded by a grant from the Stardust Foundation. That grant has expired and the committee is seeking support to oversee the planning process and to prepare the application for the current fiscal year. The Homelessness Steering Committee is requesting local governments with populations over 50,000 to contribute a total of $50,000. The City of Glendale's portion would be $3,670. This expenditure is eligible to be charged to the City's Community Development Block Grant administrative funds for Fiscal Year 2000-2001. The issue of homelessness is addressed in the City's Five-Year Plan, which outlines the community and housing needs. The plan supports the programs and services to address homelessness throughout Maricopa County. As a result of last year's application, over 15 million dollars was awarded for programs for homeless families, veterans, and domestic violence survivors. The recommendation was to approve the allocation of $3,670 in CDBG administrative funds to MAG's Regional Committee on Homelessness. 3. COOPERATIVE PURCHASE OF JOHN DEERE BACKHOE The Utilities Water Distribution Department is experiencing increased downtime and maintenance costs with its 1984 John Deere backhoe. The backhoe is used for routine maintenance of water leaks and also for unscheduled repairs and weekend callouts. The City's Equipment Management Department has determined that the unit should be replaced due to its age and increasing maintenance costs. On September 12, 2000, the City Council approved the purchase of one John Deere 410E backhoe for the department through the cooperative use of the City of Flagstaff's Invitation for Bid No. 20001, which was awarded to RDO Equipment 4 Company. The City of Flagstaff and RDO Equipment Company have granted permission to the City of Glendale to purchase an additional unit from their bid at the same terms and conditions as offered to the City of Flagstaff. The City of Flagstaff bid specification also contained an option to allow the trade-in of a backhoe. The City would also like to exercise its option of trading in the department's existing backhoe. Staff conducted its own market survey and determined that the price paid by the City of Flagstaff was fair and reasonable and the City of Glendale could not expect to receive better pricing by issuing a new bid for a single unit. The trade-in value is also more than what would be expected from a normal outright sale or public auction. The equipment is new, with a full three-year power train warranty. Funding is available in Utilities, Water Distribution Account Number 50-6442- 8400. The recommendation was to award the purchase of one John Deere backhoe to RDO Equipment Company in the amount of $51,758.13, including the trade-in value and taxes. 4. REQUEST FOR PROPOSAL 00-65, BUS SHELTER CLEANING AND TRASH PICK-UP Seven proposals were received to provide bus shelter cleaning and trash pick- up. The contract was broken into two sections in an attempt to obtain additional competition. The contract shall begin upon approval by the City Council and continue for one year. The specifications contain an option clause that will permit the City, at the discretion of the City Manager, to extend this agreement for four additional years, in one-year increments. Funding is available in the Transit Operating Budget, Account Number 26-4233-7330. An evaluation committee, consisting of staff from the Transit and Right-of-Way Departments, reviewed the offers received. Specific evaluation criteria included cost, technical experience, and understanding of scope. The offer scored highest for the cleaning of the bus shelters was submitted by Phoenix Truck Wash and the offer that scored highest for the trash pick-up was submitted by A Mind For Detail. The recommendation was to award the contract for bus shelter cleaning to Phoenix Truck Wash in the amount of $10,000; and to award the contract for the trash pick-up to A Mind For Detail in the amount of $30,000. 5. PROFESSIONAL SERVICES AGREEMENT - JUSTICE COURT RENOVATION This was a request for City Council approval of a professional services agreement with DWL Architects in the amount of $62,350 for the design and construction administration services for the renovation of the former Justice Court Building located at 6830 North 57th Drive. This contract amount is all-inclusive of fees for sub-consultants in the areas of mechanical, air-conditioning, plumbing, fire sprinkler and electrical engineering. 5 In March of 2000, the City of Glendale requested the firm of Deutsch Associates, Inc. to perform a study to determine what the City's future space needs would require in terms of facilities. One of the recommendations included providing tenant space for use by the Information Systems and the Code Compliance Departments. The old City Justice Court building was designated for the renovation of the needed 7,000 square foot space. The firm of DWL Architects was reviewed and selected for this project from the State of Arizona contract list for architect and engineering services. This firm has provided similar services to the City on other projects. Representatives from the City Manager's office and the Engineering Department reviewed the qualifications and past performance of this firm. It was mutually agreed that DWL Architects fulfilled the needs and goals that the City has set for this project. Funds for this project are available in City Hall Remodel Account Number 01- 8901-8300. The recommendation was to approve the professional services agreement with DWL Architects in the amount of $62,350. 6. PROFESSIONAL SERVICES AGREEMENT — COMPREHENSIVE COMPENSATION SYSTEM REVIEW This item was reviewed by the Mayor and City Council at the Council Budget Retreat held on November 4, 1999. This was a request to authorize the execution of a professional services agreement with Watson Wyatt & Company to assist the City with conducting a comprehensive review of the City's compensation system. Four proposals were received to provide professional consulting services. An evaluation panel, consisting of members of the City Manager's Compensation Task Force, scored the proposals based on the established selection criteria and recommended that the three top scoring firms be invited to participate in interviews with the Human Resources Director. Fox Lawson & Associates met with Human Resources staff on October 4, 2000, and the firms of Public Sector Personnel Consultants and Watson Wyatt & Company met with Human Resources staff on October 13, 2000. Watson Wyatt & Company proposed a project plan that will be customized to the City's objectives and environment throughout the project. The plan proposed by Watson Wyatt includes extensive staff and employee involvement through scheduled interviews and focus group meetings. This approach will enable the City to maximize employee participation and communication during the project. Mayor Scruggs will appoint a task force, comprised of private sector human resources and compensation managers. The Mayor's Compensation Task Force will support this project by reviewing the approaches used by the City to ensure that direct compensation, benefit opportunities, and other work/life practices support the Mayor and City Council objectives and are competitive in the marketplace. 6 Funds for the project completion are available in the current year's budget. Watson Wyatt submitted a cost proposal for $139,000 for services, as outlined in the proposal, Request for Proposals (RFP) 00-48. This amount includes their basic fees for the major project tasks, and is within the allocated project amount. The recommendation was to approve the professional services agreement with Watson Wyatt & Company. 7. AGREEMENT WITH THE SALT RIVER PROJECT FOR REMOVAL OF WATER TREATMENT PLANT SOLIDS. The Salt River Project (SRP) has proposed a new agreement by which SRP removes the solids put into its Arizona Canal by the Cholla Water Treatment Plant. The annual cost for solids removal per the new agreement will be approximately $25,000 to $30,000, based on the variability of tonnage. In 1975, SRP and the City of Glendale entered into an agreement which allowed the City of Glendale to discharge solids from the Cholla Water Treatment Plant into SRP's Arizona Canal. The solids are produced as a result of the water treatment process. Under the terms of the 1975 agreement, Glendale reimburses SRP for the cost of removing the solids from the canal. This work includes the drying, loading, and hauling of the solids removed from the canal, as well as final grading of the canal. In the past, the City has paid SRP approximately $15,000 annually for this service. SRP would like to enter into a new agreement that more accurately reflects SRP's full cost of solids removal from the Arizona Canal. SRP recently entered into a new agreement with the City of Phoenix for solids discharges from its Squaw Peak and Deer Valley Water Treatment Plants. Both of these plants are located upstream of the Cholla Water Treatment Plant. The new agreement between SRP and the City of Phoenix sets the solids removal cost at $79.42/ton. SRP's proposed new agreement with the City of Glendale recommends using the same rate of removal cost of $79.42/ton. The formula SRP proposes for determining the amount of solids discharged by the Cholla Water Treatment Plant accounts for the fact that some of the solids discharged from the Phoenix plants remain suspended in the canal water and enter the Cholla Water Treatment Plant. Staff calculated that the City of Glendale will pay SRP about 50% less by using SRP's formula rather than using the Cholla Water Treatment Plants actual solids discharge figures. The amount the City of Glendale will pay will vary year by year because the actual amount of solids discharged from any water treatment plant on the Arizona Canal will vary with water temperature, canal flow, and rate of discharge by the Phoenix plants. The proposed agreement with SRP will continue once the solids handling facility at the Cholla Water Treatment Plant is constructed and fully operational in case of emergency solids discharges into the Arizona Canal. 7 The recommendation was to approve the contract with the Salt River Project for removal of solids discharged from the Cholla Water Treatment Plant into the Arizona Canal. CONSENT RESOLUTIONS 8. VICTIMS' RIGHTS GRANT The Arizona Office of the Attorney General has made funds available to reimburse local jurisdictions for the costs of meeting State of Arizona Victims' Rights mandates. These funds come primarily from a penalty assessment on those convicted of misdemeanor crimes. The City of Glendale meets the eligibility requirements for this funding. The Police Department and the City Prosecutor work cooperatively in meeting Victims' Rights mandates. Each of these units of the Criminal Justice System have previously received grants and have received separate awards for Fiscal Year 2000- 2001. The Police Department has been awarded $76,100 and the City Prosecutor's office has been awarded $5,500. The grant provides funding for brochures, mailings, and personnel costs associated with giving victims proper notification of their rights. This award also pays the service fees for an automated system to notify victims when the prisoner in their case is released or transferred from the Glendale Police Department jail. There is no match or additional costs to the City of Glendale associated with accepting this funding. This funding cannot be used to supplant other governmental funds that would otherwise be available to provide services to victims of crime. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to accept the grant award from the State of Arizona, Office of the Attorney General Victims' Rights Program. Resolution No. 3421 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING THE GRANT OFFERS AND AUTHORIZING THE SUBMISSION AND EXECUTION OF ANY AND ALL NECESSARY DOCUMENTS TO THE ARIZONA OFFICE OF THE ATTORNEY GENERAL FOR PARTIAL REIMBURSEMENT OF THE COSTS OF IMPLEMENTING AND MAINTAINING THE MANDATED VICTIMS' RIGHTS. 9. GOVERNOR'S OFFICE FOR DOMESTIC VIOLENCE PREVENTION INTERGOVERNMENTAL AGREEMENT Recently, the City of Glendale Police Department received a STOP Violence Against Women Grant from the Governor's Office for Domestic Violence Prevention to enhance the City of Glendale's current efforts to improve the community response to victims of sex crimes and domestic violence. The Glendale Police Department partners 8 with the Center Against Sexual Abuse to operate the Northwest Valley Advocacy Center. The Governor's Office for Domestic Violence Prevention has agreed to provide an amount not to exceed $60,000, from funds allocated to the Governor's Office from the U. S. Department of Justice to the Glendale Police Department, for costs associated with the Northwest Valley Advocacy Center. The grant may be used to fund the purchase of furnishings for the center to support nine Glendale Police Department detectives, seven Victim's Assistance caseworkers, two Child Protective Services caseworkers, one pediatrician who specializes in forensic examinations, one Child Forensic interviewer, one sergeant, and one lieutenant. The funds may also be used for the purchase of office equipment to be used for work conducted by members of the special domestic violence unit. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an agreement between the City of Glendale and the Governor's Office for Domestic Violence Prevention to accept the funds of $60,000. Resolution No. 3422 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE GRANT OFFER FROM THE GOVERNOR'S OFFICE FOR DOMESTIC VIOLENCE PREVENTION FOR THE NORTHWEST VALLEY ADVOCACY CENTER. 10. HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) — MARICOPA COUNTY CLANDESTINE LAB TASK FORCE SALARY AGREEMENT In May of 1999, the Drug Enforcement Agency (DEA), in conjunction with the High Intensity Drug Trafficking Area (HIDTA) Task Force, received a grant through the federal Community Oriented Policing Services (C.O.P.S.) Program to form a statewide multi-agency clandestine lab task force. The task force is intended to disrupt the illicit manufacturing of narcotics and dangerous drugs in the State of Arizona by immobilizing targeted clandestine laboratory violators and organizations involved in the manufacturing of illegal drugs. The task force is comprised of officers from Valley law enforcement agencies. The Maricopa County Sheriff's Office (MCSO) has requested that the Glendale Police Department continue to participate by dedicating one officer to this endeavor. The MCSO will be funding this task force and will be reimbursing participating agencies the cost for personnel assigned full-time to the unit (not to exceed $59,027) as well as the clean-up of methamphetamine lab locations. The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to enter into an agreement between the City of Glendale and the MCSO to assign an officer to the HIDTA task force for the reimbursement of salary costs of an officer. 9 Resolution No. 3423 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT (REIMBURSEMENT AGREEMENT) WITH THE MARICOPA COUNTY SHERIFF'S OFFICE BY ASSIGNING A GLENDALE POLICE OFFICER TO THE HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) TASK FORCE; AND INCREASING THE GLENDALE POLICE DEPARTMENT'S AUTHORIZED SWORN STRENGTH BY ONE FULL-TIME EMPLOYEE. 11. INTERGOVERNMENTAL AGREEMENT FOR UPGRADING ROUNDELS AT GLENDALE AVENUE AND BURLINGTON NORTHERN AND SANTA FE RAILWAY CROSSING This was a request to approve an intergovernmental agreement between the State of Arizona and the City of Glendale for the upgrading of roundels from 8-inch diameter to 12-inch diameter at the Glendale Avenue and Burlington Northern and Santa Fe Railway crossing. The work is part of a federal program to improve the safety at public rail-highway crossings and is needed to improve the street safety at this crossing. The cost for these improvements ($23,923) is funded at 94.3% ($22,559) by the Federal Highway Administration and the remaining 5.7% ($1,364) will be provided by the Arizona Corporation Commission. There is no cost to the City of Glendale. Approval of this item grants permission to work in the City's right-of-way. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute the intergovernmental agreement on behalf of the City. Resolution No. 3424 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR UPGRADING ROUNDELS AT GLENDALE AVENUE AND BURLINGTON NORTHERN AND SANTA FE RAILWAY CROSSING. Dr. Vanacour requested that Agenda Item No. 5 be removed from the agenda. It was moved by Lieberman, and seconded by Clark, to remove Agenda Item No. 5 from the agenda. The motion carried unanimously. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, submitted a public hearing speaker's card, indicating that he wished to speak on Agenda Item Nos. 2, 6, 7, 8, 9. Mr. Clark advised the Mayor that he had changed his mind and did not wish to speak on Agenda Item No. 2. With regard to Agenda Item No. 6, Mr. Clark stated that he would like the City to retain the high quality employees it 10 presently employs and he expressed his concern that municipal employees would not stay with the City if they stood to lose their medical benefits after retirement. Mr. Clark applauded the Council for going forward with Agenda Item No. 7, saying that the water system would be greatly improved. He also applauded the Council for going forward with Agenda Item Nos. 8 and 9. He noted that consideration should be given to the fact that men, as well as women suffer abuse. It was moved by Eggleston, and seconded by Goulet, to approve the recommended actions on Consent Agenda Item Nos. 1 through 4 and 6 through 11, including the approval and adoption of Resolutions No. 3421 New Series, No. 3422 New Series, No. 3423 New Series, and 3424 New Series. The motion carried unanimously. LAND DEVELOPMENT ACTIONS 12. REZONING APPLICATION Z-99-26: 10250 NORTH 59TH AVENUE Ms. Susan Hacker, Planner, presented this application by Mr. Jim Klein for the 1st Southern Baptist Church and the City of Glendale to rezone 13.26 acres from A-1 (Agriculture) to R1-7 (Single Residence). The site is located at the northwest corner of 591n Avenue and Brown Street and is currently vacant except for a developed parking area on the east side of the property. The owners intend to develop a church campus and a separate adult center on the property. The requested R1-7 zoning is consistent with the General Plan designation of 3.5 — 5 dwelling units per acre. It is less dense than the existing zoning to the west and is consistent with the existing zoning across 59th Avenue to the east. At its September 21, 2000 hearing, the Planning Commission recommended approval of Rezoning Application Z-99-26, subject to two stipulations. The stipulations require that additional right-of-way be dedicated on Brown Street and that all half-street improvements on 59th Avenue, 61St Avenue and Brown Street adjacent to the site be constructed. No one other than the applicant spoke at the hearing. The recommendation was to conduct a public hearing and approve Rezoning Application Z-99-26, subject to the two stipulations recommended by the Planning Commission. Mayor Scruggs asked why there is no zoning category for churches. She also asked why churches are located on land zoned residential. Mr. Svoboda stated that, although churches and schools can be located in commercial areas, they have historically been associated with residential neighborhoods. He said that a Conditional Use Permit is required for churches located in residential areas. Mayor Scruggs asked why there is no zoning category for churches. Mr. Svoboda explained that they do not have a specific category for a church because, under the uniformity provisions of the State Statutes, the intended purpose of zoning is to categorize compatible land uses into common districts. Mayor Scruggs asked if some cities and towns have special 11 categories for churches and schools. Mr. Svoboda said that public schools are exempt from the City's zoning regulations, whereas private schools are regulated through a Conditional Use Permit process. He stated that most communities make provisions for churches and schools within their single-family residential districts and he was not aware of any communities that have a zoning district strictly for churches. Mayor Scruggs explained that her questions stemmed from concerns raised by a neighbor in the area who objected to using residentially zoned property. Mr. Svoboda noted that churches are considered to be a more intense use; therefore they receive special scrutiny and require a higher level of approval. Vice Mayor Eggleston asked if the adult center was being located in R1-7 residential zoning for convenience. Mr. Svoboda replied that City facilities are not strictly regulated by City zoning ordinances and can be located in a variety of zoning districts. He explained that the intent was to try to find a district that would accommodate the church and adult center and be most consistent with the existing zoning and development in the surrounding area. Mr. Jim Klein, the applicant, stated that he was an architect. He said that the Building Safety Department had accepted the stipulations and he was ready to go forward with the project. Mayor Scruggs opened the public hearing on Agenda Item No. 12. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, said that he was happy to see the City and the Church working together. He said that locating the adult center in this area will be great for the neighborhood. He applauded the Council on what it was doing. Mayor Scruggs closed the public hearing. It was moved by Eggleston, and seconded by Lieberman, to approve Rezoning Application Z-99-26, subject to the two stipulations recommended by the Planning Commission. The motion carried unanimously. BIDS AND CONTRACTS 13. PROFESSIONAL SERVICES AGREEMENT - PHASE TWO, SOUND WALL CONSTRUCTION Mr. Grant Anderson, City Engineer, presented this request for City Council approval of a professional services agreement with Parsons Transportation Group in the amount of $122,733 for the design services associated with the construction of sound walls adjacent to the Loop 101 freeway, between 75th Avenue and Union Hills Drive. The consultant will also obtain a permit for construction from the Arizona Department of Transportation (ADOT). 12 An intergovernmental agreement between the City of Glendale and ADOT will be developed through the course of the design to cover the future operation and maintenance of the wall. Since the completion of the freeway, the City of Glendale has received numerous complaints about the increased noise as a result of the freeway. In 1998, the City of Glendale hired Parsons Transportation Group to conduct a noise study and develop a wall configuration that will reduce the noise levels to a more acceptable level and meet current guidelines. Phase One of the noise walls, between 51st and 58th Avenues, has been bid and should be under construction in the near future. A future phase of the project will construct a wall between 75th and 67th Avenues. Parsons Transportation Group completed the initial sound study, completed the Phase One design for ADOT, and was selected for these services based on their past performance, familiarity and expertise in this area. Funds for this project are available in the Fiscal Year 2000-01 Capital Improvements Program, in Sound Walls Account Number 01-9613-8330. The recommendation was to approve the professional services agreement with Parsons Transportation Group in the amount of $122,733. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, applauded the Council for its consideration of the people who live close to the freeway. He said that building the sound walls will help keep property values up. It was moved by Martinez, and seconded by Frate, to approve the professional services agreement with Parsons Transportation Group in the amount of $122,733. The motion carried unanimously. 14. PROFESSIONAL SERVICES AGREEMENT FOR DESIGN SERVICES - CHOLLA WATER TREATMENT PLANT SOLIDS HANDLING Mr. Grant Anderson, City Engineer, presented this request for City Council approval of a professional services agreement with the firm of HDR Engineering in an amount not to exceed $1,566,747 for the design of the solids handling facilities at the Cholla Water Treatment Plant. Water treatment plant solids are generated as a result of water treatment activities at the Cholla Water Treatment Plant and have been discharged to the Arizona Canal since the time of the plant's original construction in the late 1970s. Discharge of water treatment plant solids into the canal has also been the practice for the City of Phoenix water treatment plants that are on the Arizona Canal upstream of the Cholla Water Treatment Plant. The City of Glendale is now required by the Environmental Protection Agency (EPA) to design and construct solids handling facilities to remove and prevent the solids discharged into the Arizona Canal. The City of Phoenix is also 13 complying with this requirement. The solids handling facilities must be operable no later than February of 2003. On April 20, 2000, utilizing the City's Engineering Department consultant database, a request for a letter of interest was sent to the more than 90 companies in the database that listed expertise in water engineering. In response to this request for a letter of interest, 8 companies returned responses and a project request for proposals was sent to each of these companies on June 6, 2000. On July 18, 2000, 4 proposals were received. These 4 proposals were reviewed and ranked by 13 City staff members, including 3 representatives from the Deputy City Manager's Office, 4 representatives from the Engineering Department, and 6 representatives from the Utilities Department. Based on the proposal reviews and the rankings, the consultant team headed by HDR Engineering was selected as having presented the best qualifications and team project approach to complete the work required. Subsequent to this selection process, City staff negotiated a scope of services and fee with HDR Engineering for project design. Construction services are not included in the agreement at this time, but will be added at a later date. This item was previously discussed at the November 7, 2000 City Council Workshop Meeting. Funds for this project are available in the Fiscal Year 2000-01 Capital Improvements Program, Utilities Funds Account Number 50-9272-8300. The recommendation was to approve the professional services agreement with HDR Engineering in the amount of $1,566,747. It was moved by Clark, and seconded by Goulet, to approve a professional services agreement with HDR Engineering, Inc. in the amount of $1,566,747. Vice Mayor Eggleston called attention to the people in this neighborhood who have lived with construction process for the past two years. He stated that this will not impact them seriously. He said that there would be a meeting to explain the process to the neighbors. Upon a call for the question, the motion carried unanimously. PUBLIC HEARING - BINGO LICENSE 15. CLASS A BINGO LICENSE NO. 4-2048 — MARLIN JAMES BURKHART (ORANGE GROVE ESTATES MOBILE HOME OWNERS ASSOCIATION) This was a request for a new Class A bingo license for Marlin James Burkhart. The Class A Bingo license is for the residents at the Orange Grove Estates Mobile Home Park (the "Park"), which is located at 8401 North 67th Avenue. The bingo games will be played in the Recreation Center at the Park. A Class A bingo license was previously issued to another organization at the Park, but the license was not renewed. 14 A Class A bingo license is defined as a small game that collects no more than $15,600 in gross revenues per year before prize monies are deducted. Any person or organization, except for a person or organization that holds a liquor license, may hold a Class A bingo license. The designated manager for the bingo games is Beatrice Hassell and the Police Department has given clearance for this individual. All applicable fees have been paid. The bingo games will be held on Tuesday evenings at 7:00 p.m. Under the City's Zoning Ordinance, the bingo games will be allowed only for park residents and their guests. The Planning Department has reviewed the application and determined that it meets all technical requirements, provided that the games are restricted to park residents and their guests. Under A.R.S. Sec. 5-404(1), the City Council is required to recommend approval or denial of an application for a bingo license. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Revenue, Bingo Section, with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item No. 15. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Goulet, to forward Class A Bingo License Application No. 4-2048 for Marlin James Burkhart, for the residents at the Orange Grove Estates Mobile Home Park located at 8401 North 67th Avenue, to the State of Arizona Department of Revenue, Bingo Section, with the recommendation for approval. The motion carried unanimously. SPECIAL EVENT LIQUOR LICENSES 16. SPECIAL EVENT LIQUOR APPLICATION FOR GOLDEN W.H.E.E.L. — DECEMBER 7, 2000 This was a request for a special event liquor license for Golden W.H.E.E.L (Women Helping to Educate and Enrich Lives). The Golden W.H.E.E.L. Organization raises scholarship funds for high school seniors and funds for the West Valley Crisis Center. This event is the first annual "Denim and Diamonds" dinner intended to raise funds to distribute scholarships. The event will be held at 13327 North 65th Drive. The event will be held from 6:00 p.m. to midnight on Thursday, December 7, 2000. This is the first special event license requested by this applicant this year. If this license is approved, the total days expended by this applicant will be 1 of the allowed 10 days this calendar year. 15 Pursuant to Arizona Revised Statutes Section 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the City Council recommends approval of such license. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing on agenda item No. 16. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Clark, to forward the special event liquor license application for Golden W.H.E.E.L. (Women Helping to Educate and Enrich Lives) for its first annual "Denim and Diamonds" dinner, to be held on December 7, 2000 at 13327 North 65th Drive, with the recommendation for approval. The motion carried unanimously. PUBLIC HEARING - LIQUOR LICENSES 17. LIQUOR LICENSE NO. 3-728 — OSCO NO. 9301 This was a request for a location transfer of a series 9 (off-sale retail, all liquor) license for OSCO No. 9301 , which will be located at 6730 West Bell Road, OSCO currently holds a series 9 (off-sale retail, all liquor) license at 7720 West Bell Road that it wants to transfer to the new store at 6730 West Bell Road. OSCO plans on closing its existing store at 7720 West Bell Road once it opens its new store. The approval of this license will not increase the number of liquor licenses in the City. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The applicant was notified by certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 18. LIQUOR LICENSE NO. 3-730 — SIAM THAI CUISINE This was a request for a person transfer of a series 7 (on- & off-sale retail, beer & wine) license for Siam Thai Cuisine, which is located at 5008 West Northern Avenue, Nos. 1-3. The previous owner operated this business as the Siamese Restaurant and held a series 7 (on- & off-sale retail, beer & wine) license at this location. 16 The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The applicant was notified by certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 19. LIQUOR LICENSE NO. 3-731 — CIRCLE K NO. 505 This was a request for a new series 10 (off-sale retail, beer & wine) license for Circle K No. 505, which is located at 15414 North 67th Avenue. The applicant currently has a series 9 (off-sale retail, all liquor) license at this location, which the applicant intends to transfer out of Glendale. The approval of the series 10 license will increase the number of liquor licenses in this area until and unless the existing series 9 license is transferred to a different location. However, if the series 10 license is approved, the State of Arizona Department of Liquor Licenses and Control will require the applicant to de-activate its series 9 license. Accordingly, the approval of the series 10 license will not increase the number of active liquor licenses in the area and will result in the applicant being restricted to beer and wine sales instead of sales of all liquor. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The applicant was notified by certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item Nos. 17, 18, and 19. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, stated that he was in support of Agenda Item No. 19. He said he remembered prior discussions with regard to other liquor license applications that came before the Council. He asked if granting an establishment a liquor license would increase 17 vehicular accidents. He questioned whether downgrading from the sale of full liquor to beer and wine would reduce accidents. Mayor Scruggs closed the public hearing. Councilmember Lieberman stated that the three liquor license applications on tonight's agenda would not increase the number of establishments selling liquor in the City of Glendale. It was moved by Lieberman, and seconded by Martinez, to forward Liquor License Applications No. 3-728 for Osco No. 9301, No. 3-730 for Siam Thai Cuisine, and No. 3-731 for Circle K No. 505 to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. ORDINANCES 20. ARIZONA PUBLIC SERVICE EASEMENT FOR A TRANSFORMER AND UNDERGROUND ELECTRIC AT THE CITY OF GLENDALE AIRPORT Dr. Martin Vanacour, City Manager, presented this item. In order to supply electricity to the hangars at the Glendale Airport, Arizona Public Service has requested an easement for a transformer and an underground electric line. Electrical service will be provided to 6971 and 6795 North Glen Harbor Boulevard. There are no costs associated with the granting of this easement. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute an easement in favor Arizona Public Service. Ordinance No. 2171 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A UTILITY EASEMENT IN FAVOR OF ARIZONA PUBLIC SERVICE COMPANY FOR A TRANSFORMER AND AN UNDERGROUND ELECTRIC LINE FOR SERVICE TO 6971 AND 6795 NORTH GLEN HARBOR BLVD. IN GLENDALE, ARIZONA; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Clark, and seconded by Goulet, to approve Ordinance No. 2171 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 18 BOARDS AND COMMISSIONS 21. BOARDS AND COMMISSIONS Appointment is to be made to the following commission that has a vacancy or expired term. Effective Term Date Expires Aviation Advisory Commission Struke, Steve (Ocotillo) Appointment 11/24/2000 11/24/2002 Moreno, Francisco (Sahuaro) Re-appointment 11/24/2000 11/24/2002 Jones, Billy S. (Yucca) Appointment 11/24/2000 11/24/2002 The recommendation was to make appointments to the various Boards and Commissions. It was moved by Martinez, and seconded by Lieberman, to re-appoint Francisco Moreno (Sahuaro) and appoint Steve Struke (Ocotillo) and Billy S. Jones (Yucca) to the Aviation Advisory Commission, for a term commencing on November 24, 2000 and expiring on November 24, 2002. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Goulet, to hold a City Council Goal-Setting Workshop on Thursday, November 16, 2000, at 8:00 a.m., at the Glendale Civic Center, Onyx Room, 5750 West Glenn Drive, to include an Executive Session pursuant to A.R.S. 38-431.03; and to hold a City Council Workshop on Tuesday, November 21, 2000, at 1:30 p.m. in Room B-3 of the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38- 431.03. The motion carried unanimously. CITIZEN COMMENTS Mr. Leonard Clark, a resident of the City of Glendale Barrel District, stated that he had attended the November 7th Council Workshop and he was very impressed with the concern shown by the Mayor and Council with regard to giving the citizens of Glendale an opportunity to participate in the Western Area General Plan Update. He said that he would like to see the new sports stadium locate in the western part of the Valley, preferably Glendale. He said that he was also very impressed with the concern of the Mayor and Council with regard to the Transportation Plan. He said that everyone 19 needs to get involved, as there is a short timetable with regard to continuing bus service. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark invited everyone to attend the grand opening of Glendale's Environmental Campus on Saturday, November 18, 2000 from 10 am. to 2 p.m. The campus is located at 5901 North Glenn Harbor Blvd. (between Glendale Avenue and Glen Harbor Boulevard, at approximately 107th Avenue). The dedication ceremony will commence at 10 a.m., to be followed by campus tours and a free lunch. Councilmember Goulet complimented the Tourism Department staff on the new City of Glendale Visitor's Center. He said that the pride of the community was displayed at the grand opening reception which was held on November 9, 2000. He encouraged everyone to visit this beautiful facility. Councilmember Lieberman complimented the Mayor for returning the Best of the West award for "Service to Communities" back to the people who earned it. He said that he was proud of Mayor Scruggs for doing so. Councilmember Martinez noted that the neighbors have been waiting a long time for approval of the sound walls adjacent to the Loop 101 Freeway between 75h Avenue and Union Hills Drive. He said that Phase One of the noise walls, between 51st and 58th Avenues, should be under construction in the near future. He asked them to be patient. Councilmember Frate said that on Monday morning, November 13th, he had read a proclamation for MADD (Mothers Against Drunk Drivers) at the "Tie One On For Safety" event. He said that he hoped the campaign continues to be successful. Mayor Scruggs wished everyone a Happy Thanksgiving. She invited everyone to attend the Glendale Glitters event to be held in downtown Glendale on Friday, November 24 and Saturday, November 25, 2000. ADJOURNMENT There being no further business, the meeting was adjourned at 8:05 p.m. Pamela Oliveira - City Clerk 20