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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 7/11/2000 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, JULY 11, 2000, AT 7:00 P.M. The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston and the following Council members present: Clark, Goulet, Lieberman, and Martinez. Councilmember Frate was absent. Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City Manager; Gary Verburg, Interim City Attorney; and Pamela Oliveira, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDLE CHARTER A statement was filed by the City Clerk that the four resolutions and three ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. The two resolutions that were not posted were read in their entirety at the meeting. APPROVAL OF THE MINUTES OF JUNE 27, 2000 It was moved by Lieberman, and seconded by Goulet, to dispense with the reading of the minutes of the regular Council meeting held on June 27, 2000, as each member of the Council had been provided copies in advance, and approve them as corrected with three revisions. The motion carried unanimously. PROCLAMATIONS AND AWARDS RECOGNITION OF HOUSING ADVISORY COMMISSION MEMBER W.R. "BOB" SHARPE Mr. W.R. "Bob" Sharpe served as a member of the Housing Advisory Commission from July of 1997 through June of 2000. During his tenure, the Commission provided guidance on many important issues, including the planning for and obtaining of substantial federal grants for improvements in public housing, the development of programs and policies to encourage resident self-sufficiency, development of the Agency Plan and the revision of program policies. The success of these endeavors resulted in the City's housing program being designated as a "High Performer" by the Department of Housing and Urban Development. Mr. Sharpe's commitment, insight, and enthusiasm contributed greatly to the success of the housing program. He is to be commended for his outstanding service. 1 Mayor Scruggs stated that the presentation of a plaque to Mr. W.R. "Bob" Sharpe for outstanding service to the City of Glendale as Housing Advisory Commissioner would be postponed until September of 2000 because Mr. Sharpe was unavailable. CONSENT AGENDA Dr. Martin Vanacour, City Manager, read Consent Agenda Item Nos. 1 through 13 by number and title. 1. PURCHASE OF A SUBMERSIBLE PROPELLED PUMP The Arrowhead Water Reclamation Facility utilizes six submersible propelled pumps as part of its operation. These pumps are used to aerate the water and are an integral part of the treatment process. If one of the six pumps breaks or fails to operate properly, the entire treatment process is less efficient. Since these pumps have failed in the past and the turnaround time to get one repaired is normally three weeks, the Water Treatment Department requires a spare pump in order to ensure operational efficiency. The six pumps installed at the Arrowhead Water Reclamation Facility are from the manufacturer MWI. A different brand or manufacturer of pump will not work in its place. Any MWI pump purchased in the State of Arizona must be bought through Hennesy Mechanical Sales. Hennesy Mechanical Sales is the sole distributor for Arizona. Funding is available is the Utilities, Plant Operation's budget, Account Number 50-6430-8400. The recommendation was to approve the purchase of one submersible propelled pump from Hennesy Mechanical Sales in the amount $37,614.25, taxes included. 2. AWARD OF PROPOSAL 00-26LTRANSIT/DIAL-A-RIDE BUSES A Request for Proposal (RFP) was recently issued for the replacement of four Dial-A-Ride buses and the addition of one new bus. Three of the buses being replaced are from 1994 and one bus is from 1993. Notices of the solicitation were sent to 59 companies. Twenty companies requested a copy of the RFP. Three companies attended the pre-proposal conference and one bid was submitted by Arizona Bus Sales. The bid requested that the buses operate on propane, as the current Dial-A-Ride fleet operates on propane. At the pre-bid meeting, the vendors said they could not supply alternative fueled buses as there were no OEM (Original Equipment Manufacturer) or certified conversion kits available. The only propane conversion kits available were non-certified kits that would not be warrantied by the vendors. The previous bus purchase was for non-certified kits and Dial-A-Ride continues to experience ongoing maintenance problems and extended vehicle downtime due to the non-approved conversion kits. The City of Phoenix (the primary grant recipient for the region) confirmed there are no approved alternative fueled or dual fueled small buses on the market and its last small bus purchase was for unleaded gasoline buses. The City of Phoenix stated that grant money could be used to purchase vehicles fueled with unleaded or diesel fuel. At that point, all 59 vendors were notified that they could bid unleaded buses with a diesel fuel option and the solicitation due date was extended by two weeks. The other two companies that attended the pre-proposal conference were contacted to find out why they did not submit an offer. One company submitted a letter stating it did not bid due to an emergency that caused the company to miss the deadline. The other company stated that it did not respond because its bid would not include any unleaded buses. The company chose not to submit a diesel only bid. The Transportation Advisory Commission was informed of the situation and requested that, if an approved propane conversion kit was available in the future, the buses be converted to propane at that time. The Transit Division and Equipment Management reviewed the proposal submitted by Arizona Bus Sales. The proposal met the requirements of the RFP and was within the cost budgeted. The City has purchased buses from Arizona Bus Sales in the past. A combination of a Federal Transit Administration (FTA) grant and City capital funds will be used to purchase the five buses. The recommendation was to approve the purchase of five Dial-A-Ride buses for a total of $284,900. Funding of 80% ($227,920) of this purchase is from Federal Transit Administration Grants AZ-X050. The remaining 20% ($56,980) is from City capital funds. These funds are budgeted in Transit Department Account Number 26-8603-8400. 3. AWARD OF PROPOSAL 00-29, THERMAL IMAGING CAMERAS Four proposals were received to provide the Fire Department with two thermal imaging cameras. These devices can detect the location of people trapped or unconscious in a burning building, potentially saving them from permanent injury or death. The devices can also detect and pinpoint hidden hot spots inside walls to aid in extinguishing hidden fires while they are still small. At a Fiscal Year 2000-2001 Budget Workshop, the Council directed staff to expedite the purchase of this equipment. An evaluation committee, consisting of staff from the Fire Department, reviewed the offers received. Specific evaluation criteria included cost, compliance with specifications, warranty/ability to honor warranty, ability to provide parts and service, and delivery schedule. The contract contains an option clause that permits the City, at the discretion of the City Manager, to purchase two additional cameras at the same price for a period of one year from City Council approval. The delivery lead time for the thermal imaging cameras is thirty days. The proposal scored highest by the committee was submitted by International Safety Instruments. Funds for this project need to be transferred from the General Fund Contingency, Account Number 01-2450-7000 to Fire Department, Support Services Account Number 01-3330-8400. 3 The recommendation was to authorize the transfer of funds and award the purchase of two thermal imaging cameras to International Safety Instruments in the amount of $25,263, taxes included. 4. AMENDMENT NO. 2 — ARROWHEAD RANCH EFFLUENT RECHARGE SYSTEM This was a request for City Council approval of Amendment No. 2 to the professional services agreement with the firm of Wilson & Company, in the amount of $106,929 for the engineering services needed to design and prepare contract documents for effluent recharge and recovery facilities on the site of the Arrowhead Ranch Water Reclamation Facility. This will bring the total amount of the agreement with Wilson & Company to $464,053. On September 14, 1999, the Council approved the professional services agreement with Wilson & Company. This agreement provided for the detailed evaluation of the original project site (the 10-acre City owned site located north of Oasis Park), as well as the development and evaluation of other effluent recharge, storage and recovery location options for the Arrowhead Ranch area. The Arrowhead Ranch Water Reclamation Facility site has been determined to meet the needs of the project. This site would replace any need for further recharge facilities at other Arrowhead Ranch park sites. The work covered under Amendment No. 2 provides for the design of recharge facilities to be located on the site of the Arrowhead Ranch Water Reclamation Facility. These facilities will consist of four recharge wells and ancillary equipment and components and should effectively provide an additional recharge capacity of around 1 .3 million gallons per day, for a total system recharge capacity of 2.6 million gallons per day. The original site (Oasis Park) is estimated to allow for recharge of up to 1.3. million gallons per day of effluent. In order to expedite this project that will maintain the water levels in the Arrowhead lakes, Council reviewed a contract later in tonight's meeting for the construction of the required test well Funds for this work are available in the Fiscal Year 2000-2001 Capital Improvements Program, Utilities Funds Account Number 50-9269-8330. The recommendation was to approve Amendment No. 2 to the professional services agreement with the firm of Wilson & Company in the amount of $106,929. 5. PURCHASE OF TELECOMMUNICATIONS MANAGEMENT SOFTWARE This was a request to purchase management software to more efficiently organize the reporting capabilities, allowing the Information System's Telecommunications Group the time to maintain the communications equipment and properly prepare for future telecommunication needs. 4 The Telecommunications Group evaluated software from several manufacturers and chose Switchview because it is the only company to have a non-expiring technology agreement with the City's telephone equipment manufacturer, Nortel. This written agreement assures that Switchview will incorporate any and all changes in equipment and software produced by Nortel, enabling staff to pull accurate records for use in report preparation. Switchview synchronizes automatically with the City's telephone switches, allowing changes to be safely made directly in the telephone system to: • Update the written format from DOS to graphical user interface; • Extract data from the telephone switches for use in the City employee directory on the City's Intranet; • Allow for frequent updates to enable the City's Intranet directory to remain current; • Automate usage records, line demand data, and traffic data; and • Update the 911 database to correctly track and identify the City's internal staff locations for faster emergency service. The City currently uses AT&T for account codes to track long distance calls. Switchview will allow the City the capability of bringing this feature in-house in the future. Purchase of software from Switchview includes off-site training for two employees and an on-site consultant to install the system, with the consultant remaining until all modules are working to the City's satisfaction. There will be an ongoing yearly maintenance fee of $2,390. This fee includes all software revisions, toll free customer service support, a quarterly newsletter, and support online at Switchview's web site. Funds for this contract are available in the Information Systems Equipment Replacement Fund, Account Number 42-2335-8400. The recommendation was to award the telephone management software agreement to Switchview, through Shared Technologies Fairchild, in the amount of $49,123, with ongoing maintenance in the amount of $2,390 annually. 6. CONTRACTUAL AGREEMENT WITH MOTOROLA FOR 800 MHZ RADIO A yearly renewal of the City of Glendale's agreement with Motorola is needed to provide service maintenance and an antenna site on Shaw Butte for the 800 MHz Radio System. The City-wide 800 MHz communication system is used by the Police Department, the Airport, Leisure Services, and Public Works. The service maintenance agreement is for mountain site equipment maintenance, dispatch consoles, and all City Departments' mobile and portable units. 5 The cost for the MHz Radio service agreement is $55,362.48 and the cost for the rental of the antenna site for Fiscal Year 2000-2001 is $35,400. The total cost is $90,762.48. These funds are included in the base budget of the Police Department, Communications Services Account Number 01-3250-7420 for radio repairs and Account Number 01-3250-7810 for site rental. The recommendation was to authorize the City Manager to renew the agreement with Motorola Corporation to provide 800 MHz Radio service maintenance and with Pinnacle Towers, Inc. for the antenna site renewal for the City of Glendale. 7. MOBILE DATA TERMINAL MAINTENANCE AGREEMENT This agreement with the Motorola Corporation is for the maintenance of the Mobile Data Terminals and Base Station Equipment which are used by police officers to access computerized criminal justice information from their patrol vehicles. This is the renewal of a one-year agreement. The cost for the Mobile Data Terminal and Base Station Equipment maintenance agreement is $42,215.40. These funds are included in the base budget of the Police Department (Communications Services), Account Number 01-3250-7330. The recommendation was to authorize the City Manager to execute an agreement for the maintenance of the Mobile Data Terminals and Base Station Equipment with the Motorola Corporation in the amount of $42,215.40. 8. AWARD OF BID 00-30, TRAFFIC COUNTS Traffic Research & Analysis Inc. (TRA) submitted three separate bids to provide traffic counting and data collection services for the City of Glendale on an on-call, as- needed basis. Traffic counts and speed studies are performed to determine traffic levels and vehicle speeds traveling on residential, collector, and arterial streets. This information is used to respond to citizen concerns about traffic levels and vehicle speeds on residential streets, requests for STOP signs, and requests for new traffic signals. The difference in cost of the three proposals is based on what days of the week the City wants TRA to conduct the traffic counts. The Transportation Department has determined that the Monday noon through Friday noon traffic counting period best meets the City's needs and would be the most beneficial to the City based on the data collected and cost. TRA has been providing traffic counts to the City since 1994. TRA has been the only company in Arizona to provide this service and respond to past Request for Proposals. A company named Southland Car Counters, that is based in California, did contact the Transportation Department about this service, but that company does not have the staff or equipment in Arizona at this time to perform traffic counts and did not respond to the Request for Proposals. 6 The contract shall begin upon approval by the City Council and continue for one year. The bid specifications contain an option clause that will permit the City, at the discretion of the City Manager, to extend this agreement for four additional years in one-year increments. Funding is available in the Transportation Department's Operating Budget, Account Number 12-6326-7330. The recommendation was to award the contract for traffic counts to Traffic Research & Analysis Inc. in an amount not to exceed $37,850, taxes included. 9. GENERAL FUND CONTINGENCY TRANSFER FOR MOTOR FUELS Past and current pricing volatility in the motor fuels market has created a $250,000 budget shortfall in the Equipment Management, Fuels Division Fiscal Year 1999-2000 motor fuels budget. To close out the Fiscal Year 1999-2000 budget, a $250,000 contingency fund transfer from the General Fund to the Equipment Management, motor fuels budget, is required. In February of 2000, fuel prices were beginning to decline. The pricing has now reversed and is beginning a steady upward climb. Staff will continue to monitor fuel price increases and, should it become necessary due to continued increased prices, may come back to the City Council during Fiscal Year 2000-2001 for any additional contingency fund transfers needed. The recommendation was to authorize the transfer of $250,000 from the General Fund Contingency, Account Number 01-2450-7000, to the Fiscal Year 1999-2000 Motor Fuels budget, Account Number 16-6257-7442. CONSENT RESOLUTIONS 10. DEVELOPMENT AGREEMENT — TETTENHALL, L.L.C. AT CARMEL COVE II Tettenhall, L.L.C. is currently developing approximately 38.517 acres of undeveloped real property located at 54th Avenue and Utopia Road. This is an in-fill development, which meets the Council's goal for developing vacant property within the City. In order to provide a continuous water system and provide adequate pressure to the new Carmel Cove development, the developer has agreed to install a new 8-inch ductile iron waterline to replace the existing damaged waterline in 54th Avenue. To ensure that this new waterline is coordinated and constructed with the other street improvements in 54th Avenue, the developer has agreed to bid and construct the waterline as part of its improvements. The development agreement sets out responsibilities of the City and the Developer and has been approved by the developer. The City's share of this cost is $39,758.70. Funds for this improvement are available in Line Replacements and Extensions Account Number 50-9249-8300. 7 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute a development agreement with Tettenhall, L.L.C. and directing that the agreement be recorded. Resolution No. 3390 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A DEVELOPMENT AGREEMENT WITH TETTENHALL L.L.C.; AND DIRECTING THAT THE DEVELOPMENT AGREEMENT BE RECORDED. 11 . CENTRAL ARIZONA WATER CONSERVATION DISTRICT V. UNITED STATES OF AMERICA, ET AL. The cities of Chandler, Glendale, Goodyear, Mesa, Peoria and Scottsdale have jointly engaged outside counsel to represent their common interests in the above lawsuit. This lawsuit involves the much-published dispute between the Secretary of Interior and Arizona over the repayment obligations of the Central Arizona Project. A decision in favor of the United States could cost Glendale as much as $600,000 to $700,000 each year in increased CAP water costs. As in any litigation with many parties, a large group of similarly-situated parties with common representation can have a much greater effect than those same parties would have individually. The judge has approved a settlement among the parties. The settlement includes several steps that must be taken before a final judgment will be entered. It will take about one year to complete all the steps. The law firm of Ulrich & Anger, P.C. has been hired to represent the cities in this lawsuit. The firm's senior partner, Mr. Paul G. Ulrich, is an experienced Federal Court litigator. The firm's partner, Mr. William H. Anger, has successfully represented many of these same cities before the Arizona Supreme Court in matters related to the Gila River Adjudication. The cost of this representation will be shared by the cities, based on the 1995 census estimate. Glendale's annual share will be about $20,754. Funds for this project are in the Water/Sewer Enterprise Fund, Account Number 50-1512- 7330. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the entering into of the Fifth Intergovernmental Agreement and contract for legal services with the cities of Chandler, Mesa, Goodyear, Scottsdale and Peoria relating to the joint legal representation in the case of Central Arizona Water Conservation District v. United States of America, et al. Resolution No. 3391 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF THE FIFTH INTERGOVERNMENTAL AGREEMENT AND CONTRACT FOR LEGAL SERVICES WITH THE CITIES OF CHANDLER, GOODYEAR, MESA, PEORIA AND SCOTTSDALE RELATING TO JOINT LEGAL REPRESENTATION IN THE CASE OF 8 CENTRAL ARIZONA WATER CONSERVATION DISTRICT v. UNITED STATES OF AMERICA, ET AL. 12. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY TO PROVIDE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE SPECIAL TRANSPORTATION SERVICES PROGRAM On April 25, 2000, the City Council approved the allocation of Fiscal Year 2000- 2001 Community Development Block Grant (CDBG) funds in the amount of $10,000 to the Maricopa County Human Services Department for the Special Transportation Services (STS) Program. This program will provide approximately 2,160 trips for transit-dependent Glendale residents to medical and/or social service appointments outside the City limits. Traveling to another city using the Dial-A-Ride service requires a transfer between systems, which often involves lengthy waits at the transfer point. While fixed-route bus service crosses City boundaries without a wait, it requires the ability to walk to a bus stop and wait for the bus in extreme temperatures. This program will provide an alternative for transit-dependent elderly and disabled individuals who generally cannot use public transportation because of health problems. Maricopa County will utilize CDBG funds for the operational costs of the Special Transportation Services Program, including vehicle fuel and vehicle maintenance. This contract is with another government agency and requires an intergovernmental agreement which must be approved by a resolution. The allocation of $10,000 will be paid from the Community Development Block Grant (CDBG), Account Number 11-7375. The recommendation was to waive reading beyond the title and adopt a resolution authorizing an intergovernmental agreement with Maricopa County to provide Community Development Block Grant (CDBG) funds for the Special Transportation Services (STS) Program. Resolution No. 3392 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY HUMAN SERVICES DEPARTMENT TO PROVIDE TRANSPORTATION SERVICES FOR LOW/MODERATE INCOME INDIVIDUALS IN GLENDALE TO THEIR MEDICAL AND SOCIAL SERVICES APPOINTMENTS. 13. CRIMINAL JUSTICE ENHANCEMENT FUND GRANT The Police Department's Selective Enforcement Unit is involved in operations that include the apprehension of those involved in such property crimes as burglary and theft. This unit has been very successful over the last few years in using grant funds to recover thousands of dollars worth of stolen property. 9 This Criminal Justice Enhancement Fund Grant will provide funding from the Arizona Department of Public Safety in the amount of $43,500 for the Selective Enforcement Unit. These funds will be used to purchase stolen property from reported dealers and to pay the costs of other investigative strategies. There will be no cost to the City in receiving this grant. The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to enter into an agreement with the Arizona Department of Public Safety to receive the requested funds. Resolution No. 3393 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING A $43,500 GRANT FROM THE ARIZONA DEPARTMENT OF PUBLIC SAFETY, CRIMINAL JUSTICE ENHANCEMENT FUND, FOR THE SELECTIVE ENFORCEMENT UNIT OF THE GLENDALE POLICE DEPARTMENT. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, submitted a public hearing speaker's card, stating that he wished to speak on agenda item Nos. 2, 3, 8, 11, 12, and 13. Mr. Clark stated that he agreed with all of the items on the Consent Agenda. He commented favorably on specific consent agenda items. He said that he hoped the Council would approve the special event liquor license application submitted by St. Louis the King Catholic Church (agenda item No. 18). It was moved by Eggleston, and seconded by Martinez, to approve the recommended actions on Consent Agenda Item Nos. 1 through 13, including the approval and adoption of Resolution Nos. 3390 New Series, 3391 New Series, 3392 New Series, and 3393 New Series. The motion carried unanimously. BIDS AND CONTRACTS 14. AWARD OF PROPOSAL 00-24, COMMERCIAL SANITATION CONTAINERS Mr. Mike Hoyt, Director of Field Operations, presented this item. Three proposals were received to supply the City with various sizes of steel rolloff and front load containers on an "as-needed" basis. These containers are used by the Commercial Sanitation Division for disposal of material from construction sites and commercial complexes. An evaluation committee, consisting of staff from the Sanitation Department, reviewed the offers using specific evaluation criteria, which included compliance with specifications, cost, delivery schedule, and warranty. The offer scored highest by the evaluation committee was submitted by A. G. Products. The initial term of the contract shall be for a two-year period and contains an option clause that permits the City, at the discretion of the City Manager, to extend this contract for an additional three years in 10 one-year increments. Funding is available in Sanitation Division Container Service Account Number 57-6271-08900. The recommendation was to award the purchase of sanitation containers to A. G. Products, in an amount not to exceed $160,000 per year, taxes included. It was moved by Eggleston, and seconded by Clark, to award the purchase of sanitation containers to A.G. Products in an amount not to exceed $160,000 per year, taxes included. The motion carried unanimously. 15. AWARD OF CONSTRUCTION CONTRACT — MISCELLANEOUS CURB, GUTTER & SIDEWALK IMPROVEMENTS Mr. Patrick Thurman, Assistant City Engineer, presented this request for City Council award of a construction contract to Carson Construction Company Incorporated in the amount of $167,167.90 for construction of the miscellaneous curb, gutter and sidewalk improvements. The project consists of constructing the missing off-site improvements to alleviate the following scalloped street sections: 67th Avenue and Arizona Canal, 67th Avenue and Arizona Canal Diversion Channel, 6231 West Bell Road, 61st Avenue and Laurie Lane, 8561 North 61St Avenue, 61St Avenue and Alice, 49th and Peoria Avenues, and 73rd and Missouri Avenues. Items to be constructed are curb and gutter, sidewalks, driveways, irrigation appurtenances, and fencing. Four bids were received and opened on June 22, 2000, with Carson Construction Company, Incorporated submitting the low bid. The City's Engineering Department reviewed the bids and recommended award of the construction contract to Carson Construction Company, Incorporated. Funds in the amount of $167,167.90 are available in the Street General Obligation Bond Fund, Account Number 62-8558-8300, Street Scallop Improvements. The recommendation was to award the construction contract to Carson Construction Company Incorporated in the amount of $167,167.90. It was moved by Lieberman, and seconded by Goulet, to award the construction contact to Carson Construction Company Incorporated in the amount of $167,167.90. The motion carried unanimously. 16. AWARD OF CONSTRUCTION CONTRACT — ARROWHEAD RANCH WATER PILOT RECHARGE WELL Mr. Ken Reedy, Deputy City Manager, presented this request for City Council award of a construction contract to Zim Industries, Inc. in the amount of $321 ,159.38 for the installation of a new water recharge test well and pipework at the site of the Arrowhead Ranch Water Reclamation Facility (WRF). This is the first of ten wells to be 11 constructed to permit effluent recharge in the Arrowhead Ranch area. Earlier in tonight's agenda, under agenda item No. 4, Council considered a contract for the design of this test well. On September 14, 1999, Council approved a Professional Services Agreement with the engineering firm of Wilson & Company. This agreement provided for the detailed evaluation of the City owned 10-acre site north of Oasis Park, as well as the development and evaluation of effluent recharge, storage and recovery options for that site. At the end of the evaluation phase, it became apparent that the site adjacent to Oasis Park alone would not be able to accommodate the total amount of surplus effluent anticipated during low irrigation demand periods. Consequently, staff directed Wilson & Company to investigate effluent recharge at the WRF site itself. The new water recharge well will be used to provide information about the actual effluent recharge capacity of the WRF, and it will eventually be used as an effluent recharge well. Two bids were received and opened on June 15, 2000, with Zim Industries, Inc. submitting the low bid in the amount of $321 ,159.38. The City's consultant, Wilson & Company, reviewed-the bids and the qualifications of the low bidder and recommended award of the contract to Zim Industries, Inc. Engineering Department staff agreed with this recommendation. Funds are available for this project in the Fiscal Year 1999-2000 Capital Improvements Program, Utilities Funds, Account Number 50-9269-8300. The recommendation was to award the construction contract to Zim Industries, Inc. in the amount of $321,159.38. Vice Mayor Eggleston questioned Mr. Reedy about the process. He asked if the purpose of this installation was to reclaim effluent water. Mr. Reedy said that this was a pilot program to test how much water could be put back into the system. Councilmember Lieberman asked if the City received a government credit on recycled water. Mr. Reedy replied in the affirmative, saying that there is a formula which indicates how much recharged water the City can get credit for. It was moved by Lieberman, and seconded by Martinez, to award the construction contract to Zim Industries, Inc. in the amount of $321,159.38. The motion carried unanimously. 17. AWARD OF CONSTRUCTION CONTRACT — 2000/01 RUBBERIZED ASPHALT OVERLAY PROGRAM Mr. Patrick Thurman, Assistant City Engineer, presented this request for City Council award of a construction contract to Nesbitt Contracting Company, Inc. in the amount of $1,444,234.25 for construction of the Fiscal Year 2000-2001 Rubberized Asphalt Overlay Program. The City utilizes a pavement management system to track the conditions of the existing streets and prioritize their needed reconditioning. The Fiscal Year 2000-2001 Rubberized Asphalt Overlay is required to recondition deteriorated streets, repair the damage resulting from construction of various utility lines over the past several years, and improve the rideability on arterial, collector and residential streets throughout the City. This year's program includes a base bid of twelve miles of streets and four add alternates addressing another 3.5 miles of streets. The alternates were included in the event the base bid was lower than anticipated. The base bid includes a rubberized asphalt concrete overlay on approximately four miles of arterial streets, including Glendale Avenue between 99th Avenue and Glen Harbor Boulevard, Greenway Road between 63rd and 67th Avenues, Thunderbird Road between 51St and 53rd Avenues, 59th Avenue between the Arizona Canal and Thunderbird Road, and 83rd Avenue between Glendale and Orangewood Avenues. Five miles of collector streets are included in the base bid. The collector streets include 47th Avenue from Bethany Home Road to Grand Avenue, Glen Harbor Boulevard south of Glendale Avenue, 61stAvenue from Northern to Olive Avenues, 61st Avenue from Bethany Home Road and Maryland Avenue, and Utopia Road from 67th to 79th Avenues. The base bid also includes three additional miles within residential subdivisions bounded by 55th Avenue to Grand Avenue between Glendale Avenue and Ocotillo Road, 47th to 51st Avenues between Krall Street and Rose Lane, and 71st Drive to 74th Avenue between Bethany Home Road and Claremont Street. Four bids were received and opened on June 22, 2000, with Nesbitt Contracting Company, Inc., a qualified and licensed contractor, submitting the lowest base bid and each of the four add alternates. The base bid was very close to the engineer's estimate. The amount of the base bid does not allow any of the four add alternates to be added to the project. Therefore, twelve miles of streets will be included in the program. Funds are available in the Pavement Management operating capital budget, Account Number 12-6232-8300 for the overlay program. The West Area Wastewater Reclamation Facility is paying for part of the collector street on Glen Harbor Boulevard that leads to the wastewater plant. Therefore, funds in the amount of $28,397.58 should be transferred from West Area Wastewater Plant Project Account Number 50- 9246-8300 into the Pavement Management Account. The recommendation was to approve the transfer of funds and award the construction contract to Nesbitt Contracting Company, Inc. in the amount of $1 ,444,234.25. Mr. Thurman responded to questions from Councilmembers Lieberman and Eggleston regarding the slurry and rubberized asphalt concrete overlay processes. In reply to a question posed by Vice Mayor Eggleston, Mr. Thurman confirmed that the City had its own slurry seal machines. 13 Mayor Scruggs asked what the decision to do rubberized asphalt concrete overlay instead of slurry was based on. Mr. Thurman said that rubberized asphalt concrete was more durable, quieter and environmentally sound. Mr. Thurman said that slurry prevents moisture damage and rubberized asphalt concrete overlay is used for stamina. Mayor Scruggs asked if rubberized asphalt overlay leaves any residual, i.e. loose rock which is similar to standard asphalt. Mr. Thurman replied that it did not. In response to a question posed by Councilmember Martinez, Mr. Hoyt stated that every street in the City gets both a computer and physical evaluation every three years. He stated that one-third of the street system is done every year. He added that the City keeps a complete maintenance log on what work has been done. He said that slurry is used for preventative maintenance on low volume streets, while rubberized asphalt concrete overlay is used for high volume streets. Councilmember Clark inquired as to the difference in the cost per mile for slurry versus rubberized asphalt concrete overlay. Mr. Hoyt said that slurry seal is about one- quarter of the cost of rubberized asphalt concrete overlay. Mayor Scruggs stated that some of the streets listed do not appear to be high traffic streets. She inquired as to what constituted a high traffic street. Mr. Hoyt said that some of these neighborhood collector streets have begun to show distress, even with a lower volume of traffic. Mayor Scruggs said she thought that the rubberized asphalt concrete overlay was definitely a preferable product. It was moved by Martinez, and seconded by Lieberman, to approve the transfer of funds and award the construction contract to Nesbitt Contracting Company, Inc. in the amount of $1,444,234,25. The motion carried unanimously. PUBLIC HEARING - SPECIAL EVENT LIQUOR LICENSES 18. SPECIAL EVENT LIQUOR LICENSE FOR ST. LOUIS THE KING CATHOLIC CHURCH — OCTOBER 20 THROUGH OCTOBER 22, 2000 This was a request for a special event liquor license for St. Louis the King Catholic Church. The event is a carnival fundraiser, which will be located at St. Louis the King Catholic Church, 4331 West Maryland Avenue. This event is sponsored by St. Louis the King Catholic Church. The event starts on Thursday, October 19, but there will not be any liquor served that day. Liquor will be served at the event on Friday, October 20 from 6:00 p.m. to 11 :00 p.m., on Saturday, October 21 from 10:00 a.m. to midnight, and on Sunday, October 22 from 10:00 a.m. to 11:00 p.m. 14 This is the first special event license requested by this applicant this year. If this license is approved, the total days expended by this applicant will be 3 of the allowed 10 days this calendar year. Under the provisions of the Arizona Revised Statutes, Section 4-203.02, the State of Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the City Council recommends approval of such license. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with recommendation for approval. 19. SPECIAL EVENT LIQUOR LICENSE FOR GLENDALE SISTER CITIES PROGRAM, INC. — SEPTEMBER 15 THROUGH SEPTEMBER 16, 2000 This was a request for a special event liquor license for the Glendale Sister Cities Program, Inc. The event is the Hispanic Culture Celebration, which will be held in downtown Glendale at Murphy Park. No liquor will be served in Murphy Park. This event is sponsored by the City of Glendale. The event will be held on Friday, September 15 from 2:00 p.m. to 11 :00 p.m. and on Saturday, September 16 from 2:00 p.m. to 11:00 p.m. This is the first special event license requested by this applicant this year. If this license is approved, the total days expended by this applicant will be 2 of the allowed 10 days this calendar year. Under the provisions of the Arizona Revised Statutes, Section 4-203.02, the State of Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the City Council recommends approval of such license. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with recommendation for approval. Mayor Scruggs opened the public hearing on agenda item Nos. 18 and 19. Mr., Leonard Clark, a resident of the City of Glendale Barrel District, submitted a public hearing speaker's card, requesting to speak on agenda item Nos. 18 and 19. Mr. Clark stated that he had spoken previously on agenda item No. 18 and did not wish to speak. Mayor Scruggs closed the public hearing. It was moved by Lieberman, and seconded by Clark, to forward Special Event Liquor License Applications for (1) St. Louis the King Catholic Church for a carnival fundraiser to be held at St. Louis the King Catholic Church, 4331 West Maryland Avenue from October 20 through 22, 2000; and (2) Glendale Sister Cities Program, Inc. for an Hispanic culture celebration to be held in downtown Glendale at Murphy Park from September 15 through 16, 2000, to the State of 15 Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. PUBLIC HEARING - LIQUOR LICENSES 20. LIQUOR LICENSE NO. 3-715 — ARCO AM/PM MINIMART This was a request for a new series 10 (off-sale retail, beer & wine) license for ARCO AM/PM Minimart, which is located at 8296 West Camelback Road. The previous owner operated this business as ARCO AM/PM Minimart and held a series 10 (off-sale retail, beer & wine) license at this location. A new series 10 license is required for this location because a series 10 license is not transferable. The previous owner is still operating this establishment while the application for a new license is pending. The approval of this license will not increase the total number of liquor licenses in this area, because the previous owner will surrender its license if a new license is issued. The establishment is over 300 feet from any school. The nearest church, Church of the Word, is within 91 feet of ARCO AM/PM Minimart. However, the rule prohibiting a retail liquor license from being within 300 feet of a church does not apply to the Church of the Word, because there was a liquor license at the applicant's location prior to the establishment of the church. No protests were filed during the 20-day posting period. The applicant was notified by certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 21. LIQUOR LICENSE NO. 3-716 — BENITO'S MEXICAN FOOD This was a request for a new series 12 (restaurant) license for Benito's Mexican Food, which is located at 13828 North 51st Avenue. The previous owner operated this business, Benito's Mexican Food, and held a series 12 (restaurant) license at this location. A new series 12 license is required for this location because a series 12 license is not transferable. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. 16 The establishment is over 300 feet from any church. The nearest school, Intelli- School (a charter high school), is within 216 feet of Benito's Mexican Food. However, the rule prohibiting a retail liquor license from being within 300 feet of a school does not apply to a series 12 (restaurant) license. No protests were filed during the 20-day posting period. The applicant was notified by certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 22. LIQUOR LICENSE NO. 3-717 — GOOD 0' DAYS SALOON This was a request for a person transfer for a series 6 (on- & off-sale retail, all liquor) license for Good 0' Days Saloon, which is located at 5410 West Glendale Avenue. The previous owner operated this business as Good 0' Days Saloon and held a series 6 (on- & off-sale retail, all liquor) license at this location. The applicant is currently operating this establishment pursuant to an interim permit issued by the State of Arizona Department of Liquor Licenses and Control. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The applicant was notified by certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing on agenda item Nos. 18 and 19. Mr. Tom Cosgrove, residing in Apache Junction, Arizona, submitted a public hearing speakers card in support of agenda item No. 20. Mr. Cosgrove stated that he was present at the meeting to answer any questions the Council might have on agenda item No. 20. There were no questions for Mr. Cosgrove. Mr. Leonard Clark, a resident of the City of Glendale Barrel_ District, submitted a public hearing speaker's card, requesting to speak on agenda item No. 20. Mr. Clark stated that he did not wish to speak. 17 Mayor Scruggs closed the public hearing. It was moved by Lieberman, and seconded by Clark, to forward Liquor License Applications No. 3-715 for ARCO AM/PM Minimart; No. 3-716 for Benito's Mexican Food; and No. 3-717 for Good 0' Days Saloon to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. BINGO LICENSE 23. CLASS A BINGO LICENSE APPLICATION — MANISTEE MANOR This was a request for a new Class A bingo license for Disciples House of Glendale, Inc., d.b.a. Manistee Manor. Manistee Manor intends to hold its bingo games in its multi-purpose room at Manistee Manor, which is located at 7987 North 53rd Avenue. There have been no prior bingo licenses at this location. A Class A bingo license is defined as a small game that collects no more than $15,600 in gross revenues per year before prize monies are deducted. Any person or organization may hold a Class A bingo license. The designated manager for Manistee Manor is Kathryn Ann Ransom and the Police Department has given clearance for this individual. All applicable fees have been paid. The organization plans to hold bingo games on Wednesday and Sunday evenings from 6:00 p.m. to 9:00 p.m. Under the City's Zoning Ordinance, the bingo games will be allowed only for Manistee Manor residents and their guests. The Planning Department has reviewed the application and determined that it meets all technical requirements, provided that the games are restricted to Manistee Manor residents and their guests. Under A.R.S. Sec. 5-404(1), the City Council is required to recommend approval or denial of an application for a bingo license. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Revenue, Bingo Section, with the recommendation for approval. Mayor Scruggs stated that a letter dated July 11, 2000, rescinding this bingo license application, had been received that day from the applicant. No further action was taken. 18 ORDINANCES 24. PROPERTY ACQUISITION — APPROXIMATELY 0.9 ACRE AT CHOLLA WATER TREATMENT PLANT Mr. Ken Reedy, Deputy City Manager, summarized this item. The City needs additional land at the Cholla Water Treatment Plant to install an electrical transformer to supply power to the plant for the expansion that is underway. These facilities must be on lands owned by the City and cannot be on land owned by Salt River Project (SRP) and leased to the City. SRP currently owns land located at 47th Avenue and the Arizona Canal, just east of the City's Cholla Water Treatment Plant. Staff has been negotiating for some time with SRP to exchange this land for City property located south of Peoria and east of 59th Avenue, south of Rainey Ranch. Although both properties are approximately the same size and have the same approximate market value, SRP was unable to find a division within itself that had an absolute need for the City property. As a result, the concept of exchanging lands has been rejected by SRP. The appraised current market value of the triangular 0.9 acre parcel, as of February 28, 2000, is $46,350. Staff reviewed both the SRP appraisal and its Phase II and Phase III Environmental Assessment Reports and was satisfied that the site is suitable for the City's intended use. Costs related to this acquisition include the purchase price of $46,350, plus applicable closing costs. Funds are available in Cholla Water Treatment Expansion Account Number 50-9272-8300. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to sign all documents relating to the purchase of this property and further authorizing the expenditure of funds necessary for the purchase of the property including all closing costs. Ordinance No. 2151 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF CERTAIN REAL PROPERTY LOCATED AT 47th AVENUE AND THE ARIZONA CANAL, JUST EAST OF THE CITY'S CHOLLA WATER TREATMENT PLANT IN GLENDALE, MARICOPA COUNTY, ARIZONA, AND DIRECTING THE EXECUTION OF A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS. It was moved by Eggleston, and seconded by Goulet, to approve Ordinance No. 2151 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, and Scruggs. Members voting "nay": none. 19 25. DEEDS AND EASEMENTS ORDINANCE Dr. Martin Vanacour, City Manager, summarized this item. The City of Glendale is conveyed real estate properties by quit-claim deed, warranty deed and/or easements from property owners no longer desiring to retain ownership of their properties. Staff allows these properties to accumulate and presents them to Council for a one-motion consideration. These properties have been used for sidewalks, streets, alleyways, parks, water and sewer lines, and other public utilities. In order to utilize these properties for similar use in the future, it is necessary that the Council adopt an ordinance dedicating these properties for public use. The recommendation was to waive reading beyond the title and adopt an ordinance dedicating certain real property for public use. Ordinance No. 2152 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING DEEDS AND EASEMENTS FOR STREET, PUBLIC UTILITY, SIDEWALK, ALLEY, WATER AND SEWER, PARKS AND OTHER PURPOSES; ORDERING THE DOCUMENTS RECORDED; AND DEDICATING TO PUBLIC USE THE PROPERTY DESCRIBED THEREIN. It was moved by Clark, and seconded by Goulet, to approve Ordinance No. 2152 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, and Scruggs. Members voting "nay": none. 26. UPDATING OF SIGNATURE AUTHORITY Mr. Art Lynch, Finance Director, summarized this item. The City has authorized signatures for deposit or withdrawal of checks. These authorizations need to be periodically updated due to changes in organization structure. It was recommended that the following individuals be authorized signers, effective immediately: Name Position Signature Authorization Ed Beasley Assistant City Manager City Manager Pam Kavanaugh Director of Council and Management Services City Manager Ken Martin Deputy City Manager City Treasurer Pam Oliveira City Clerk City Clerk 20 Art Lynch Chief Financial Officer Assistant City Treasurer Acting City Tax Collector In addition, two signatures will be required for all checks over $25,000. The City Treasurer's signature is imprinted by machine and the second signature is signed on the check by hand. This ordinance authorizes the City's bank to honor the above signatures on checks and drafts. The ordinance also re-affirms the authority of the following signatories pertaining to the non-banking activities of the City. SUPERINTENDENT SIGNATORIES Name Position Signature Authorization Ken Reedy Deputy City Manager, Superintendent of Streets Public Works Grant Anderson City Engineer Assistant Superintendent of Streets The recommendation was to waive reading beyond the title and adopt an ordinance regarding signature authority. Councilmember Lieberman asked what the last name of the former City Treasurer was. He said that his first name was Bob. Mr. Dr. Vanacour said that his name was Bob Johnson. Councilmember Lieberman asked if the position of City Treasurer had been eliminated. Mr. Lynch stated that the function of the City Treasurer was consolidated with the Finance Director position. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, submitted a public hearing speaker's card in support of agenda item No. 26. Mr. Clark did not speak. Ordinance No. 2153 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ORDINANCE NO. 2153 NEW SERIES. AUTHORIZING DESIGNATED OFFICERS TO DEPOSIT CITY FUNDS IN DESIGNATED BANK; DIRECTING SAID BANK TO RECOGNIZE THE SIGNATURES OF SAID OFFICERS ON CHECKS FOR DEPOSIT AND/OR WITHDRAWAL; AND DECLARING AN EMERGENCY. It was moved by Clark, and seconded by Lieberman, to approve Ordinance No. 2153 New Series. Motion carried on a roll call vote, with the following members voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, and Scruggs. Members voting "nay": none. 21 MOTION TO EXCUSE COUNCILM EMBER FRATE It was moved by Eggleston, and seconded by Lieberman, to excuse Councilmember Frate from tonight's Council meeting. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Martinez, to hold a City Council Workshop on Tuesday, July 18, 2000 at 1:30 p.m. in Room B-3 of the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS Mr. Howard E. Bowers, a resident of the City of Glendale Sahuaro District, spoke about the City's new Reclycling Program. He said that the City had advised the citizens that all recyclable trash is to be placed in a designated container furnished by the City and placed at the curb in front of each individual dwelling on recyclable trash pick-up days. Mr. Bowers noted that there are no driveways in his neighborhood and their trash is presently being picked up in the alley. Mr. Bowers submitted petitions signed by residents of his neighborhood, requesting that the City look into permitting them to place their recyclable containers in the alley on days for pick up. Mayor Scruggs advised Mr. Bowers that staff would look into this. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, commented on a recent article he had read in the newspaper with regard to the capture of a fugitive. He thanked the Council for the 4th of July celebration put on by the City. He said that, although he and the Council sometimes have differences of opinion, he believes the Council is doing a good job for the City of Glendale. He wants the citizens to know that, if they come and speak at a Council meeting, the Council will listen to their concerns. He expressed his gratitude for the City's recreational programs for children. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark said that she and her family had attended the City's 4th of July celebration. She noted that this was one of the best show she had seen in years. She acknowledged the graciousness of the Special Event Department's staff at the event and thanked them for their efforts in putting this wonderful event together. 22 ADJOURNMENT There being no further business, the meeting was adjourned at 7:50 p.m. 0111° -.4011110 Pamela Oliveira - City Clerk 23