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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/30/2000 Ix 1 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, MAY 30, 2000, AT 7:00 P.M. The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston and the following Councilmembers present: Goulet, Lieberman, Martinez, McAllister and Samaniego. Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City Manager; Peter Van Haren, City Attorney; and Pamela Oliveira, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDLE CHARTER A statement was filed by the City Clerk that the three ordinances and six resolutions to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF MAY 9, 2000 It was moved by Martinez, and seconded by Goulet, to dispense with the reading of the minutes of the Regular City Council Meeting of May 9, 2000, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS RECOGNITION OF COMMUNITY SERVICE: JUDITH DECKER AND BECKY JORDAN The Library Advisory Board advises the City Council on general policy relating to the administration and provision of library service. Ms. Judith Decker (Cholla District) served on the Library Advisory Board from March of 1996 to April of 2000. She served as the Chair from 1996 to 1999. Ms. Becky Jordan (Barrel District) served on the Library Advisory Board from April of 1998 to April of 2000. During their service, the Library planned and opened the Foothills Branch Library, as well as expanded the Library's automated system and electronic resources. The Foothills Branch Library has proved to be a welcome addition to the community, winning several design awards, including a 1999 Orchid Award given by a jury of design professional as well as members of the public utilizing a public nomination process. The Library's web page provides access to its collection via the Internet, allowing citizens to renew and reserve materials at any time. Electronic resources have increasingly become more important to service, including full text access to magazines, newspapers, and specialized databases of all types. 1 Library Advisory Board support of the Library has been critical to these achievements. These individuals have clearly demonstrated an outstanding commitment to quality library service for Glendale residents. The recommendation was to present plaques of recognition to Ms. Judith Decker and Ms. Becky Jordan for their dedication and community service. Mayor Scruggs presented plaques of recognition to Ms. Judith Decker and Ms. Becky Jordan for their dedication and community service as demonstrated by their service on the Library Advisory Board. Ms. Decker thanked the City Council for giving her the opportunity to serve on the Library Advisory Board. She stated that it had been an exciting time, due in part to the planning and building of the new Foothills Library. She acknowledged Ms. Rodeane Widom, the Library Director. Ms. Decker stated that Ms. Widom had been instrumental in bringing quality library synthesis to Glendale. Ms. Jordan thanked the City Council for the plaque which had been presented to her. She stated that it had been an honor and a pleasure to have served the City of Glendale. She expressed her hope that she would be able to serve again in the future. PRESENTATION OF SERVICE AWARDS TO COUNCILMEMBER MARTIN SAMANIEGO AND COUNCILMEMBER JIM McALLISTER Mayor Scruggs invited the entire Council to join her at the podium. She presented service awards and gifts to Councilmember Martin Samaniego and Councilmember Jim McAllister. Mayor Scruggs recognized and expressed appreciation to Councilmembers Samaniego and McAllister for their significant contributions to the City of Glendale. Mayor Scruggs recapped Councilmember Samaniego's service with the City Council. She noted that he had been appointed to the Council in November of 1996. She stated that he had been a strong advocate for the development of a western area plan to ensure quality growth, with an emphasis on job creation. She noted that, under Councilmember Samaniego's tenure in the Yucca District, new park construction had been his priority. She pointed out that the nine-acre Discovery Park at 79th and Maryland Avenues was constructed and dedicated earlier this year, the eight-acre Desert Mirage Park at 87th and Maryland Avenues was dedicated in 1989, and the Desert Mirage Executive Golf Course opened in January of 1999. She stated that Councilmember Samaniego worked aggressively with the Council to ensure the purchase of 88 acres of land at 83rd Avenue and Bethany Home Road, which will benefit the entire City. She explained that the site will be home to a new regional park, public safety buildings, and a branch library. She stated that Councilmember Samaniego has been a strong advocate for families and youth and has participated in reading programs and sponsored health and safety fiestas, resulting in immunizations for children and dental screenings for families. She noted that he successfully 2 pressured Maricopa County into creating a task force to improve the living conditions and reduce criminal activity at the 80th and Glendale Avenues County island. She stated that he has also pushed to strengthen the City's loose trash ordinance to benefit older neighborhoods and has brought a strong business sense to the Council. Mayor Scruggs presented Councilmember Samaniego with a plaque of recognition and a gift for his dedicated service on the Glendale City Council and his commitment to the citizens of Glendale and the Yucca District. Councilmember Samaniego thanked Mayor Scruggs and the Council. He stated that it had been a pleasure to serve with such a professional group. He also thanked the City staff and the public who elected him. Mayor Scruggs reviewed the contributions made by Councilmember McAllister. She stated that he was first elected to the Council in April of 1988 and was re-elected to represent the Sahuaro District in 1992, and again in 1996. She described him as an advocate for cleaner transportation modalities, noting that he worked to expand and improve Glendale's bicycle and trail system. She stated that he has also been a strong advocate for the landscape buffering now seen on major thoroughfares, adjacent to subdivisions and commercial centers. She stated that, through Councilmember McAllister's creativity, the City now has the slogan "It's Our Town, Please Slow Down" and a drive-up window at the Foothills Library. She noted that Councilmember McAllister had advocated open space and expansion of the park system and initiated his own tree seedling giveaway program in the Sahuaro District. She pointed out that he was an airforce pilot and served in the 302nd Air Rescue Unit at Luke Air Force Base; he grew up in Glendale; he attended the University of Arizona; and he has always provided the Council with historical insight. She noted that both he and his wife were now looking forward to doing extensive traveling. Mayor Scruggs presented Councilmember McAllister with a gift and a plaque of recognition for his 12 years of service to the citizens of Glendale and his commitment to the environment, public safety and public education. Councilmember McAllister stated that it had been a pleasure to serve on the Council for the past twelve years. He thanked the citizens of Glendale, Dr. Vanacour, the City Council and staff for allowing him to be creative. He expressed his opinion that Glendale deserves nothing but the best. He recognized Council staff members and thanked them for their efforts, acknowledging that a lot of good things happen that citizens and the Council take for granted. He stated that he still has a listed phone number and that people are free to contact him if they need anything. He thanked his family for their support. CONSENT AGENDA Dr. Martin Vanacour, City Manager, read Consent Agenda Item Nos. 1 through 9 by number and title. 3 1. BUDGET APPROPRIATION AND TRANSFER OF FUNDS FOR THE COORDINATOR OF ARTS POSITION In April of 1999, the City Council gave conceptual approval for a contractual Coordinator of Arts and Culture position, funded through the Municipal Arts Fund. In February of 2000, staff filled the Coordinator of Arts position on an 18-month contract. This position will be funded through the Municipal Arts Fund; however, it requires City Council approval of a transfer of $15,000 from the Municipal Arts Fund, • Account Number 70-9700-8800, to the Arts Maintenance Fund, Account Number 70- 4217-6020, for Fiscal Year 1999/2000 and a transfer of $54,772 for Fiscal Year 2000/01. The current Municipal Arts Fund balance is estimated at $686,701 . The recommendation was to approve the transfer of $15,000 from the Municipal Arts Fund, Account Number 70-9700-8800, to the Arts Maintenance Fund, Account number 70-4217-6020, for Fiscal Year 1999/00 and the transfer of $54,772 from Account Number 70-9700-8800 to Account Number 70-4217-6020 for Fiscal Year 2000/01. 2. AWARD OF PROPOSAL 99-66, TENT AND ACCESSORY RENTAL Three proposals were received to supply the Marketing Department with delivery, set-up, and tear down of tents, tables, and accessories needed for eight special events to be produced in Fiscal Year 2000-01. This term contract will benefit the City by guaranteeing the availability of needed equipment throughout the year. Additionally, t the contract provides the lowest prices possible by guaranteeing the contractor a base amount of rentals for the year. A committee of staff from the Marketing department evaluated the proposals using specific criteria, including cost, ability to provide parts and service, compliance with specifications, and capabilities of firm and staff. The offer scored highest by the committee was submitted by Tri-Rentals. The equipment and service will be supplied on an "as needed" basis beginning July 4, 2000 for a one-year initial period. The proposal contains an option clause that permits the City, at the discretion of the City Manager, to extend this agreement an additional four years in one-year increments. Funding is available in Marketing Department Account Number 01-4244-7810. The recommendation was to award the proposal for the rental of tents, tables, and accessories to Tri-Rentals in an amount not to exceed $55,000, taxes included. 3. CONTRACT AWARD FOR TELEPHONE MAINTENANCE FOR ALL CITY TELEPHONE SYSTEMS This was a request to award a five year maintenance contract, renewable yearly, to Shared Technologies Fairchild Telecom, Inc. in the amount of $45,664.08, annually, to provide services to maintain the various telephone systems in City buildings. 4 The City received three proposals that were reviewed by staff from the Information Systems and Materials Management Departments. The criteria for evaluation included cost, response time, remote monitoring, services and inventory availability. The proposal receiving the highest score from the evaluation panel was Shared Technologies Fairchild Telecom, Inc. This contract is a totally unique concept, when compared to the current contracts the City currently has for all telephone sites. Current contracts cover all facilities seven days a week, 24-hours a day, and consist of all equipment in the telephone systems, as well as the individual telephones on staff's desks. Shared Technologies will cover all internal equipment and hardware, as well as offer the following extra services: (1) STF Eye - remote alarm monitoring for the larger telephone systems 24 hours a day, 7 days a week. This will transmit event and alarm information, ranging from system load and usage data, to alarms and failed equipment warnings. (2) KtWare — direct access to Shared Technologies' mainframe to share the same real-time operational and financial information that the vendor views. The Information Systems Department would be allowed to enter all service requests, add, move and change requests, and all material requests, directly into Shared Technologies' service-order system via the Internet. (3) Guardian Service Program - will protect the organization with an automated, remote, back-up and archive of all telephone system data for Disaster Recovery purposes. (4) Shared Technologies also prices its maintenance with the ability to purchase blocks of time. The premise is to allow the customer to have protection against unforeseen repair costs, yet receive the value of the labor that is used in the trouble index to calculate the customers' labor costs. If there are hours remaining at the end of the fiscal year, the hours purchased can be used for preventive maintenance, remedial maintenance, moves/adds/changes ("MAC"), engineering, software design engineering, materials acquisition or training. Telephone services for annual maintenance are charged back to user departments. Currently, this service costs $50,724 and the new contract will result in a savings of $5,059.92 annually. Funds for this contract are available in the Information Systems Department budget, Account Number 16-2325-7220. The recommendation was to award the telephone system maintenance contract to Shared Technologies Fairchild Telecom Inc. in the amount of $45,664.08 annually, based on a five-year renewable contract. 5 4. SUMMIT WASTE LANDFILL CONTRACT Council has consistently implemented programs which have the goal of stabilizing user rates and fees. In the solid waste area one of the key residential rate stabilization strategies relates to reducing residential sanitation rates through the reduction of landfill charges to the residents. Council requested staff to increase tonnage, up to 200,000 tons per year, from outside sources, on the condition that this tonnage did not require extensive transport across the Valley, thus increasing traffic and air pollution. Currently, the City of Glendale has contracts with the Cities of Peoria and Avondale to landfill their refuse. The City of Glendale also has a reciprocal agreement to landfill City of Phoenix refuse in exchange for an equal amount of City of Glendale refuse. Taking advantage of these opportunities has allowed the City of Glendale to increase landfill tonnage by 84,000 tons per year over the last three years. This tonnage has added approximately $1 ,700,000 annually to the City of Glendale's Landfill revenues. Currently the City has an opportunity to add additional tonnage to its landfill. Summit Waste Systems, a new small collection company, has signed an agreement to bring 7,000 to 10,000 tons annually to the City's landfill. The minimum revenue from this tonnage would be $143,500 annually at the rate of 7000 tons per year. Summit would pay $20.50 per ton for up to 10,000 tons and $20.25 per ton if they exceeded 10,000 tons. This tonnage is currently collected in the West Valley and is going to the City of Phoenix. The City of Phoenix is currently facing a capacity problem at its Skunk Creek landfill and is exploring an increase in its rates. Given Glendale's service level commitments and price, Summit has chosen the City as its vendor of choice. Staff proposed a five-year contract, similar to the intergovernmental agreements it has with the Cities of Peoria and Avondale, as an opportunity to add revenue to the Landfill fund and meet the Council goal of controlling residential rate increases. The recommendation was to authorize the City Manager to enter into a five-year agreement with Summit Waste Systems at the quoted rates, with CPI (consumer price index) escalators every two years. 5. BUILDING LEASE AGREEMENT — 6829 NORTH 57TH AVENUE In July of 1998, the Glendale Police Department entered into an agreement with TDH Investments, LLC to lease the building at 7020 North 56th Avenue, Glendale, Arizona. The lease allowed the Glendale Police Department Sex Crimes Investigations Unit to move offsite and to form the Northwest Valley Advocacy Center, which provides a one-stop alternative for adults and children who are victims of sexual and domestic violence abuse. The police department shares the building space and cost with the Center Against Sexual Assault (CASA), which provides counseling for victims of sexual assault. 6 The Northwest Valley Advocacy Center currently houses nine full-time Glendale Police Department detectives, one part-time physician, one detective sergeant, one detective lieutenant, and one Victim Assistance caseworker. Future plans include incorporating two full-time Child Protective Services caseworkers, one Advanced Child Forensic interviewer, seven Glendale Victims Assistance caseworkers, and one Sex Crimes Notification detective. The addition of a forensic interviewer will occur in July of 2000. The current building occupied by the Police Department detectives and CASA staff is at capacity and cannot accommodate the additional personnel planned for the Northwest Advocacy Center. Mr. Ron Genovese of Greater Phoenix Enterprises, Inc. approached the Director of CASA, Ms. Stephanie Orr, in December of 1999 and offered to purchase and renovate the premises located at 6829 North 57th Avenue to suit the needs of the Glendale Police Department and CASA. The added building space will allow the Northwest Valley Advocacy Center to accommodate the additional personnel and better serve the residents of the City of Glendale and the Northwest Valley Minimum monthly rent, plus applicable City and State taxes consist of: • Year 1 $44,100/year or $3,675/month plus tax. • Year 2 $50,076/year or $4,173/month plus tax. • Year 3 $51,588/year or $4,299/month plus tax. • Year 4 $53,136/year or $4,428/month plus tax. • Year 5 $54,720/year or $4,560/month plus tax. This building consists of approximately 7,500 usable square feet, with the Police Department utilizing approximately 3,600 square feet. CASA would occupy the remaining space. Immediate plans for the building include remodeling the interior and exterior to suit the needs of the Glendale Police Department and CASA. The cost of remodeling will be approximately $165,000 and will be the responsibility of Greater Phoenix Enterprises, Inc. The Police Department's budget for Fiscal Year 2000/01 is adequate to cover the rent for year one; however, additional funds will be required for years 2 to 5. The recommendation was to authorize the City Manager to enter into a lease agreement with Greater Phoenix Enterprises, Inc. for the purpose of leasing a building at 6829 North 57th Avenue. 6. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT — BANK OF AMERICA BUILDING RENOVATIONS This was a request for City Council approval of a professional services agreement with Durrant Architects in the amount of $31 ,800 for the design of renovations at the Bank of America Building. The area to be renovated includes 1,600 square feet on the first floor, east wing. Initial services will be the development of optional design resolutions that will determine placement, circulation and square 7 footage for the public restrooms and visitor center uses. The options will be presented to Council for endorsement prior to final design and contract document development. Durrant Architects was selected for these services based upon its performance at the recently completed Sine Hardware building renovation. Funds for this project are available in Tourism Visitor Center Account Number 30-8581-8300. The recommendation was to approve the professional services agreement with Durrant Architects in the amount of $31 ,800. CONSENT RESOLUTIONS 7. ADOPTION OF SEWER MAIN EXTENSION PROGRAM As a result of the bond election passage in November of 1999, the City of Glendale has to develop a formal process for the request of main line sewers to serve areas within the City of Glendale that are currently using septic systems. This program will construct main line sewers and the service taps up to the dedicated right-of-way at no cost to the property owner, subject to meeting the proper application requirements. The property owner will still be responsible for paying the sewer impact fee, obtaining permits, and installing the service line from the house to the new system and abandoning their septic system. After discussion at Workshop sessions held on March 7 and April 4, 2000, the Council directed staff to develop an application process that describes the procedures which an applicant or neighborhood must follow to participate in this program. The application explains who is eligible to participate in the program and how the service area is determined. It also establishes the evaluation criteria that will be used to prioritize the projects that are submitted for funding. The recommendation was to waive reading beyond the title and adopt a resolution approving the sewer extension main program. Resolution No. 3378, New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ADOPTION OF THE SEWER MAIN EXTENSION PROGRAM 8. DEVELOPMENT AGREEMENT — CHEROKEE DEVELOPMENT, INC. AT SUMMERFIELD PLACE III Cherokee Development Partners LLC is currently developing approximately 10 acres of undeveloped real property located at the northwest corner of 67th and Myrtle 8 Avenues. This is an infill development, which meets the Council's goal for developing vacant property within the City. The City has a need to widen 67th Avenue; however, there is an existing Salt River Project cast-in-place line in this area. As part of this development, the developer is willing to remove the existing cast-in-place concrete Salt River Project irrigation line and install a new reinforced concrete pipe irrigation line for the City. Additional removal and replacement of asphaltic concrete pavement will be necessary to perform the installation of the pipe. To ensure that all improvements are coordinated and constructed at the same time, the developer has agreed to bid and construct the needed additional street improvements as part of their improvements. The development agreement sets out the responsibilities of both the City and the Developer and has been approved by the developer. The City's share of this cost is limited to $250,000. Funds for these improvements are available in Development Agreements/Arterial Account Number 14-8993-8300. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute a development agreement with Cherokee Development, Inc. and directing that the agreement be recorded. Resolution No. 3379, New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A DEVELOPMENT AGREEMENT WITH CHEROKEE DEVELOPMENT, INC.; AND DIRECTING THAT THE DEVELOPMENT AGREEMENT BE RECORDED. 9. CANVASS OF VOTES AND RESOLUTION ADOPTING RESULTS OF MAY 16, 2000 GENERAL ELECTION A.R.S. §16-642 states that the governing body holding an election shall canvass the election not less than six days nor more than fifteen days following the election. The General Election was held on May 16, 2000 and the canvass was held at the City Council meeting of May 30, 2000. The recommendation was to waive reading beyond the title and adopt a resolution accepting the canvass of votes of the General Election held in the City of Glendale on May 16, 2000. Resolution No. 3380, New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, DECLARING AND ADOPTING THE RESULTS OF THE GENERAL ELECTION HELD ON MAY 16, 2000; AND ORDERING THAT A CERTIFIED COPY OF THIS RESOLUTION BE RECORDED. 9 It was moved by Lieberman, and seconded by Martinez, to approve the recommended actions on Consent Agenda Item Nos. 1 through 9, including the approval and adoption of Resolution Nos. 3378, New Series, 3379 New Series, and 3380, New Series. The motion carried unanimously. LAND DEVELOPMENT ACTIONS 10. REZONING APPLICATION Z-99-20: 6620 WEST THUNDERBIRD ROAD Ms. Susan Hacker, Planner, presented this application by LNP Properties, LLP. to rezone a 2.76-acre property from A-1 (Agriculture) to SR-12 (Suburban Residence). The site is located at the northwest corner of 65th Avenue and Thunderbird Road and is currently vacant. The owner intends to split the property into three parcels and develop custom homes on each lot. The requested SR-12 zoning provides less density than the General Plan designation of 2.5 — 3.5 units per acre. The proposed SR-12 zoning will be compatible with the R1-10 (Single Residence) and SR-30 zoning to the north and east. The SR-12 zoning allows 10-foot side setbacks similar to existing development in the adjacent R1- 10 district. At its hearing held on April 20, 2000, the Planning Commission recommended approval of Rezoning Application Z-99-20, subject to two stipulations. The stipulations require that additional half-width right-of-way dedications on 65th Avenue and Thunderbird Road and that all half-street improvements be constructed. No one, other than the applicant, spoke at this hearing. The recommendation was to conduct a public hearing and approve Rezoning Application Z-99-20, subject to the two stipulations recommended by the Planning Commission. Mr. John Rooney, an attorney with the law firm of Beus Gilbert, representing LNP Properties and Artisan Homes, introduced Mr. Jon Froke, Senior Planning Consultant with Beus Gilbert, and provided a detailed description of the property. He said that the project would have predominantly large homes, consistent with the General Plan. He noted that a neighborhood meeting had been held on March 1st to introduce the project. He explained that five residents had attended the meeting and no significant issues were identified. He expressed his opinion that the applicant adequately addressed the neighbors' concerns regarding the proposed zoning, the size of the lots and the size of the homes. He stated that they were in agreement with staff's recommendation for approval and the two stipulations found in the staff report. Mayor Scruggs opened the public hearing on Agenda Item No. 10. As there were no comments, she closed the public hearing. 10 It was moved by Lieberman, and seconded by Goulet, to approve Rezoning Application Z-99-20, subject to the two stipulations recommended by the' Planning Commission. The motion carried unanimously. 11 . REZONING APPLICATION Z-99-28: 5939 WEST GREENBRIAR DRIVE Ms. Susan Hacker, Planner, presented this application by Desert Development & Design to rezore a 2.7-acre property from A-1 (Agriculture) to RR-45 (Rural Residential). The site is located approximately 283 feet west of 59th Avenue on the south side of Greenbriar Drive. It is currently vacant. The owner intends to split the property into two parcels and develop custom homes on each. The requested RR-45 zoning provides less density than currently shown by the General Plan designation of 2.5-3.5 units per acre. The proposed RR-45 zoning will allow future development that is consistent with the existing development to the west and south. At its hearing held on April 20, 2000, the Planning Commission recommended approval of Rezoning Application Z-99-28, subject to two stipulations. The stipulations require documents of dedication for half-width right-of-way dedication on Greenbriar Drive and that all half-street improvements be constructed. No one, other than the applicant, spoke at the hearing. The recommendation was to conduct a public hearing and approve Rezoning Application Z-99-28, subject to the two stipulations recommended by the Planning Commission. Ms. Deana M. Freet, Project Coordinator with Desert Development & Design Corp., stated that they were in agreement with the stipulations. She offered to answer any questions the Council might have. There were no questions for Ms. Freet. Mayor Scruggs opened the public hearing on Agenda Item No. 11. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Martinez, to approve Rezoning Application Z-99-28, subject to the two stipulations recommended by the Planning Commission. The motion carried unanimously. BIDS AND CONTRACTS 12. COOPERATIVE PURCHASE OF LOCKBOX PROCESSING EQUIPMENT Mr. Art Lynch, Finance Director, presented this item. On September 20, 1999, the City of Mesa, .sing a competitive proposal process, purchased lockbox processing equipment from J&B Software. The City of Mesa's decision was based on a recommendation by an evaluation team consisting of staff from its Purchasing, Finance 11 and Customer Service areas. The City of Glendale is currently in need of the same system, which: • Processes utility payments; • Prepares utility payment checks for deposit; • Provides payment updates to the City's mainframe utilities system; and • Provides document imaging. The purchase of lockbox processing equipment will increase payment processing speed, provide enhanced archive and research capabilities, increase accuracy, and eliminate manual data entry, reducing the need for additional personnel for the next three years. The City of Mesa has granted permission to the City of Glendale to purchase a system from its contract. J&B Software has also agreed to extend its offer to the City of Glendale at the same terms and price as offered to the City of Mesa. The City conducted its own market survey and determined that the price paid by the City of Mesa was fair and reasDnable and that the City could not expect to receive better pricing or service by issuing a new request for proposal for this system. Consequently, the City of Glendale would like to enter into a cooperative purchase agreement with J&B Software, based on the Mesa award. Cooperative purchases are allowed by the City of Glendale's Purchasing Ordinance, Section 2.149. The purchase price of the system includes a one-year factory warranty, installation, supp'ies, and a one-year standard service agreement covering both equipment and software. Funding is available in Finance Department, Customer Service Division, Account Number 50-2240-8400. The recommendation was to award the purchase of lockbox processing equipment to J&B Software for an amount of $162,434, taxes included. It was moved by Martinez, and seconded by Lieberman, to award the purchase of lockbox processing equipment to J&B Software for an amount of $162,434, taxes included. The motion carried unanimously. PUBLIC HEARING — LIQUOR LICENSES 13. LIQUOR LICENSE NO. 3-703 — ARISONG CAFE This was a request for a new series 12 (restaurant) license for the Arisong Café, which is located a' 4362 West Olive Avenue. The owner currently holds a series 7 (on- & off-sale retail, t;eer & wine) license at this location. The new series 12 license will allow the applicant to serve all liquor at the restaurant, for consumption only on the premises, instead of just beer and wine. 12 The applicant intends to sell her series 7 license if the series 12 license is approved. The approval of this license will increase the number of liquor licenses in this area by one until the applicant sells her series 7 license. However, the approval of this license will not increase the number of businesses with liquor licenses in this area, due to the existing series 7 license at this location. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The applicant was notified by regular and certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 16. LIQUOR LICENSE NO. 3-708 — GRIMALDI'S PIZZERIA This was a request for a new series 12 (restaurant) license for Grimaldi's Pizzeria, which is located at 20329 North 59th Avenue, Suite A9. There have been no prior liquor licenses issued at this location. The approval of this license will increase the total number of liquor licenses in this area by one. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The applicant was notified by regular and certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 17. LIQUOR LICENSE NO. 3-709 — SILVER FOX LOUNGE This was a request for a person transfer for a series 6 (on- & off-sale retail, all liquor) license for .he Silver Fox Lounge, which is located at 5140 West Peoria Avenue, Suite 130. The previous owner operated this business as the Silver Fox Lounge and held a series 6 (on- & off-sale retail, all liquor) license at this location. The applicant is presently operating at this location pursuant to an interim permit. The approval of this license will not increase the total number of liquor licenses in this area. 13 The establishment is over 300 feet from any school. The closest church, One Heart Christian Church, is within 114 feet of this location. However, the liquor license was at this location prior to the church. Therefore, the rule prohibiting retail liquor licenses within 300 feet of a church does not apply. No protests were filed during the 20-day posting period. The applicant was notified by regular and certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item Nos. 13, 16 and 17. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Martinez, to forward Liquor License Applications No. 3-703 — Arisong Cafe; No. 3-708 - Grimaldi's Pizzeria; and No. 3-709 - Silver Fox Lounge to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. 14. LIQUOR LICENSE NO. 3-706 — CAMEL-GRAND CONVENIENCE STORE This was a request for a new series 10 (off-sale retail, beer & wine) license for the Camel-Grand convenience store, which is located at 4310 N.W. Grand Avenue. No previous liquor licenses have been issued at this location. The approval of this license will increase the number of active liquor licenses in this area by one. The Camel-Grand location is over 300 feet from any school or church. The applicant was notified by certified mail of the hearing date, place and time. The Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all of their technical requirements. However, staff was recommending denial of this license for several reasons. In 1998, the applicant submitted two liquor license applications for this location. One application was for a series 7 (on- & off-sale retail, beer & wine) license for a business called Diamond Deb's Saloon. The other application was for a series 10 (off- sale retail, beer & wine) license for the Camel-Grand convenience store. Staff notified the applicant that it would recommend denial of both licenses based on: (1) the need for a conditional use permit for the convenience store; (2) neighborhood protests against both licenses; and (3) the failure to show that new licenses at this location would serve the best interests of the community. The applicant then withdrew both applications before they were placed on a City Council agenda for formal action. 14 The Planning Department recommended denial of the new (pending) application, based again on its determination that a conditional use permit is necessary for the convenience store use. The applicant has not applied for or obtained a conditional use permit, and the applicant has no grandfathered rights to use the property for a convenience store. In addition, the Arizona Department of Transportation ("ADOT") is in the process of making major improvements to Grand Avenue, including the construction of an overpass at the intersection of Camelback Road and 43rd Avenue. ADOT's current design for this overpass indicates that the property on which the Camel-Grand convenience store would be located will be purchased by ADOT in order to build the overpass. Two protests were filed during the 20-day posting period. One protest was from two nearby residents, and the other protest was from the President of the Sevilla Neighborhood Association, which serves residents between Camelback Road and Bethany Home Road from 35th to 43rd Avenues. The protests were based on concerns about the number of existing liquor licenses in the area and ADOT's plans for building the overpass at Camelback Road and 43rd Avenue. The State Liquor Board has concurred with the neighbors' concerns about adding liquor licenses in this area. Twice, within the last 21/a years, the Liquor Board has denied applications for new liquor licenses at 5105 North 43rd Avenue, which is located only one block northeast of the Camel-Grand location. On February 26, 1998, the State Liquor Board denied an application for a series 6 (on- & off-sale retail, all liquor) license for Shep's Lounge. In its Order denying the license, the State Liquor Board found that Shep's Lounge had failed to make a satisfactory showing that the best interests of the community would be served by the issuance of another license in this area. On July 21 , 1999, the State Liquor Board denied an application for a series 12 (restaurant) license for Paradise Sports Grill. In its Order denying the license, the State Liquor Board found that: (1) the City of Phoenix was working with the community to minimize the adverse effects that this type of business might bring to the neighborhood; (2) there were already adequate facilities serving alcohol in the area; and (3) Paradise Sports Grill had failed to make a satisfactory showing that the best interests of the community would be served by the issuance of another license in this area. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for denial. 15 Councilmember Lieberman requested that Agenda Item No. 14 (Liquor License No. 3-706 - Camel-Grand Convenience Store) be heard separately. Dr. Vanacour noted that written notice had been received that afternoon from the applicant, indicating that the applicant had withdrawn this liquor license application. 15. LIQUOR LICENSE NO. 3-707 — SOOKIE'S BAR & GRILL This was a request for a new series 12 (restaurant) license for Sookie's Bar & Grill, which is located at 5510 West Camelback Road, Suite 10. There are currently no liquor licenses at this location. The approval of this license will increase the number of liquor licenses in this area by one. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The City received one letter in support of this application. The applicant was notified by certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Councilmernber Goulet requested that Agenda Item No. 15 (Liquor License No. 3-707 — Sookie's Bar & Grill) be heard separately. Councilmernber Goulet requested more information on the 276 calls which had been made to the Police Department for service at this location. Mr. Art Lynch, Finance Director, referred '.his request for information to Mr. David Dobrotka, Police Chief. Mr. Dobrotka explained that 276 was the total number of calls attributable to the entire strip mall and could no• be broken down as to how many calls were for Sookie's Bar & Grill. He stated that 276 calls over a five-year period was not unusual. Mayor Scruggs opened the public hearing on Agenda Item No. 15. Mr. Albert Benjamin Galaviz, the applicant's son, explained that Sookie's Bar & Grill had not as yet been opened. He suggested that the calls in question could be attributable to the iquor store or country market located in the strip mall. Mr. Ralph Simpson, the co-owner of Sookie's Bar & Grill, guaranteed the Mayor and Counc i that the establishment would have nightly security and he assured them that it would be a safe place. 16 Mayor Scruggs closed the public hearing. Councilmember Lieberman explained the number of calls and what they were for. It was moved by Lieberman, and seconded by Samaniego, to forward Liquor License Application No. 3-707 - Sookie's Bar & Grill to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. ORDINANCES 18. PROPOSED AMENDMENTS TO THE CITY CODE: MERIT SYSTEM AND EMPLOYEE BENEFITS Ms. LaVerne Parker-Diggs, Human Resources Director, presented this request to adopt an ordinance to amend Chapter 2, Articles III and IV, of the City Code, relating to the merit system and employee benefits. An amendment, Sec. 2-68 defines City Council appointed officers as the unclassified service and all full and part-time positions authorized by the City Council that are not placed in the unclassified service, as the classified service. An amendment deletes Code Sec. 2-72. (b), which is the procedure for the issuance of subpoenas for witnesses to appear before the Personnel Board. This section has become a part of the City Manager procedures. An amendment, Sec. 2-73., adopts City Council merit system regulations and provides for the City Council to issue policy directions to the City Manager regarding the merit system for City employees. In accordance with the City Charter, the City Council policy direction shall not include direction regarding, or involvement in, the daily operation of personnel management or Ciscipline of employees. An amendment, Sec. 2-74., gives the City Manager authority to adopt and issue procedures and directives implementing the merit system regulations and the City Council's policy directions. The City Manager shall advise the City Council of any substantive changes to the procedures and directives prior to implementation. Substantive changes are those changes that affect the basic or essential provisions of the procedures and directives. A public hearing was held on October 1 , 1998, during which the Human Resources Director and the City Attorney discussed the proposed amendments with the City of Glendale Personnel Board. The Personnel Board accepted the proposed amendments as pl•esented. The item was discussed at the City Council Workshop held on May 2, 2000. The City Council directed staff to bring the item forward for adoption. The recommendation was to waive reading beyond title and adopt an Ordinance amending Chapter 2, Articles III and IV, of the City Code. 17 Ordinance No. 2138 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE CODE OF THE CITY OF GLENDALE, CHAPTER 2, ARTICLES III AND IV, RELATING TO THE MERIT SYSTEM AND EMPLOYEE BENEFITS; AND ESTABLISHING AN EFFECTIVE DATE. It was moved by Martinez, and seconded by McAllister, to approve Ordinance No. 2138 New Series. Motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. 19. UNDERGROUND POWER EASEMENT TO ARIZONA PUBLIC SERVICE COMPANY TO PROVIDE SERVICE TO THE AQUIFER RECHARGE FACILITY NEAR 115 " AND GLENDALE AVENUES Mr. Grant Anderson, City Engineer, presented this item. Arizona Public Service Company (APS) has requested an easement to install and maintain underground electrical power lines at the City's Aquifer Recharge Facility (ARF) along the south side of Glendale Avenue, west of 115 Avenue. The easement is located near the northeast corner of the ARF property. There are no costs associated with the granting of this easement. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the execution of an underground power easement in favor of Arizona Public Service Company. Ordinance No. 2139 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A UTILITY EASEMENT IN FAVOR OF ARIZONA PUBLIC SERVICE COMPANY TO INSTALL AND MAINTAIN UNDERGROUND ELECTRICAL POWER LINES AT THE CITY'S AQUIFER RECHARGE FACILITY ALONG THE SOUTH SIDE OF GLENDALE AVENUE, WEST OF 115TH AVENUE IN GLENDALE, ARIZONA; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Goulet, and seconded by Lieberman, to approve Ordinance No. 2139 New Series. Motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. 20. PROPERTY DONATION — TRIANGULAR PARCEL LOCATED ALONG GRAND AVENUE AT PALMAIRE AND 59TH DRIVE Mr. Grant Anderson, City Engineer, presented this item. In late 1999, Mr. Andrew J. Shepard, Jr., the owner of a vacant property located at 5954 Northwest Grand Avenue, offered to donate his 0.709 acre parcel to the City of Glendale. After 18 the offer was made, staff conducted an investigation into the environmental condition of the site, since historical uses of the site involved underground fuel storage, the use of petroleum products, and possibly the presence of chemicals. There are several items that still need to be evaluated before obtaining Arizona Department Environmental Quality (ADEQ) closure of this property. In the meantime, the City desires to formalize its intent to acquire the property to add to its downtown property inventory if and when ADEQ gives clearance to the environmental concerns. The owner has agreed to enter into an Option Agreement with the City, that states he will donate the property before December 31, 2001, contingent upon the ADEQ closing the environmental file and the property declared environmentally clean. The cost to the City is limited to escrow closing costs. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to sign all documents relating to the option to acquire this property, providing the open environmental file with ADEQ can be successfully closed by December 31, 2001 . Councilmember McAllister noted that this type of donation was unusual and he suggested that the City erect a plaque on the property honoring Mr. Shepard for his donation to the City. Mr. Anderson said that he would ensure that Mr. Shepard was recognized for his donation. Ordinance No. 2140 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF CERTAIN REAL PROPERTY, BY DONATION, APPROXIMATELY 0.709 ACRES, LOCATED AT 5954 NORTHWEST GRAND AVENUE IN GLENDALE, MARICOPA COUNTY, ARIZONA, AND DIRECTING THE EXECUTION OF AN OPTION AGREEMENT AND ESCROW INSTRUCTIONS. It was moved by Goulet, and seconded by Samaniego, to approve Ordinance No. 2140 New Series. Motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. 21. LICENSED USE OF CITY PARKING SPACES FOR THE GASLIGHT PARK HOTEL Mr. Grant Anderson, City Engineer, presented this item. Mr. William Jacka, owner of the Gaslight Park Hotel located at 5749 West Glendale Avenue, and Mr. Jim Eggleston, owner of the property on which the Gaslight Park Hotel is located, have submitted written requests for the City to enter into a license agreement for the use of nine parking spaces on the west side of the former Justice Court parking lot. These spaces are intended for use by the patrons of the Gaslight Park Hotel. Although additional parking for the Gaslight Park Hotel is not a requirement by the City for the hotel's operation, additional parking would be beneficial to Mr. Jacka's patrons. 19 Because the future use of the former Justice Court Building is unknown at the present time, a short term lease would be appropriate for the unused parking spaces. Use of the parking spaces will be granted through a recorded License Agreement, for a six-month term, at $600. The lease can be terminated when the City determines a use for the former Justice Court building, with 30 days notice to Mr. Jacka. At the end of the initial six-month term, the lease may continue on a month-to-month basis at $100 per month. The fees are believed sufficient to cover the City's costs of repair of the parking spaces, as well as administrative costs associated with the License. Should Mr. Jacka ever sell or close the Gaslight Park Hotel, the license would automatically expire. There are no costs associated with the granting of the license. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to sign a license for use of real estate. Ordinance No. 2141 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE EXECUTION OF A LICENSE AGREEMENT FOR THE USE OF NINE PARKING SPACES ON THE WEST SIDE OF THE FORMER JUSTICE COURT PARKING LOT IN GLENDALE, MARICOPA COUNTY, ARIZONA. It was moved by Goulet, and seconded by Samaniego, to approve Ordinance No. 2141 New Series. Motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Lieberman, Martinez, and Scruggs. Members voting "nay": none. Vice Mayor Eggleston abstained from voting on this item due to a possible conflict of interest. 22. SALE OF CITY PROPERTY AT BETHANY HOME ROAD AND 58TH AVENUE Mr. Grant Anderson, City Engineer, presented this item. In 1994, the City acquired approximately eight acres of industrially zoned land located between Bethany Home Road on the south, Rose Lane on the north, 57th Drive on the east, and 58 Avenue on the west. The property was sold in 1991 to the City for unpaid and delinquent assessments accruing to the property as a result of the City of Glendale's Improvement District No. 47. The owner of record at the time was deceased, but no heirs redeemed the property within the statutory 12-month redemption period, and title to the property was deeded to the City in accordance with the law. In addition, the City paid all costs associated with delinquent property taxes assessed by the Maricopa County Treasurer. In December of 1998, staff was directed to have the property appraised for the purpose of a possible sale of the property. The appraisal estimated the current fair market value of the property to be $1.50 per square foot. In April of 1999, Kirk Jenkins of DAUM Commercial Real Estate Services was hired by the City as its Exclusive Agent for the purpose of marketing the property. An American Land Title Association (ALTA) survey of the property was performed in June of 1999. This survey, along with 20 preliminary title work, revealed remaining property owner interests that did not provide the City with full, clear title to the entire eight acres. The City did not actively market the property during 1999 because of these problems and also because the site was periodically considered for other uses by the City. Mr. Jenkins' contract with the City was renewed in February of 2000. As required by law, the City advertised for bids to purchase the property and notices were posted. Kirk Jenkins actively marketed the property to investors and developers he knew to be interested in industrial properties of that size. The minimum acceptable bid was set at $1 .50 per square foot. The City received two bids for the property, summarized as follows: BID No. 1 : Harley Smith for 397875 BC Ltd. - $2.50 per square foot or approximately $808,000. The buyer will probably establish an Arizona Limited Liability Company as the actual buyer name. Buyer gets 60 days from opening of escrow to do its due diligence, during which time the City has to provide a title report, current Phase 1 ESA, current ALTA survey, and commitment for standard title insurance policy. Close of escrow within 90 days following end of due diligence period. BID No. 2: Jewel Investment Company - $1 .61 per square foot or approximately $520,543.59. Bid price approximate, to be fixed by survey before close of escrow. Jewel is a local company. Buyer gets 30 days for due diligence, during which time the City has to provide an ALTA survey, commitment for standard title insurance policy, and a current Phase 1 ESA. Close of escrow on or before October 12, 2000. Bid amounts are based on net usable area, which will be determined by a survey update of the property. A preliminary estimate of the net usable area is 323,319 square feet or approximately 7.42 acres. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to sign all documents necessary to complete the sale of this property to the highest bidder for approximately $808,000. Ordinance No. 2142 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE SALE OF APPROXIMATELY EIGHT ACRES OF LAND LOCATED BETWEEN BETHANY HOME ROAD ON THE SOUTH, ROSE LANE ON THE NORTH, 57TH DRIVE ON THE EAST, AND 58TH AVENUE ON THE WEST IN THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AND DIRECTING THE EXECUTION OF ALL DOCUMENTS NECESSARY TO COMPLETE THIS TRANSACTION. 21 It was moved by Samaniego, and seconded by Goulet, to approve Ordinance No. 2142 New Series. Motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. 23. PROPERTY ACQUISITION FOR FUTURE ADULT CENTER SITE Mr. Grant Anderson, City Engineer, presented this item. The City has been searching for a site to relocate the Glendale Adult Center. Earlier this year, the First Southern Baptist Church of Glendale approached the City about buying a portion of its future church site. located at the northwest corner of 59t" Avenue and Brown Street. The Church owns a site approximately 14.2 acres in total size. The City could purchase the westerly 5.1 acres. The configuration of the 5.1 acre site would allow the City to enhance the site and create an entry feature for the Adult Center. The Church is willing to sell the site to the City for $67,000 an acre, or a total of $341,700. This price is consistent with an appraisal of the property performed by the City. In addition, the City will assume the costs and responsibilities associated with surveying, mass grading and drainage work, and offsite perimeter infrastructure (entrances, sidewalk, sewer and water lines) for the entire 14.2 acre site. Acquiring this site would allow the Glendale Adult Center to relocate outside of the downtown area while staying on a major bus route. The acquisition would also provide the City with additional parking through a joint use agreement with the Church for its parking area. Additionally, the Church will grant a delay to the City for 14 months to allow the City to make its final payment of $200,000 for the purchase of the existing church property al 7149 North 58" Avenue. During this time, the Church will continue to occupy the existing church building on 58t" Avenue, free of rent. When, and if, the City demolishes the existing church building, the Church will be provided up to 500 bricks from the structure for memorial purposes. Costs related to this acquisition include the purchase price of $341,700, plus applicable closing costs. Funds for this acquisition are available in Adult Center Relocation Account Number 01-8915-8300. The costs of the grading and survey work, valued at $100,003 and perimeter infrastructure, valued at $200,000, will be incurred at such time as the City develops the 5.1 acre site. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to sign all documents relating to the purchase of this property and further authorizing the expenditure of funds necessary for the purchase of the property, including all closing costs. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, applauded the City's decision to donate approximately 500 bricks from the structure for memorial purposes if, and when, the City demolishes the existing church building. Although he expressed his sorrow over the demolition of the Church, he stated his 22 belief that it was great that the City of Glendale has this type of partnership. He questioned what would be built on the Church site if the entire Church was eventually destroyed. He mentioned rumors of a sports team looking for a site in inner Glendale and expressed his opinion that the citizens of Glendale should not pay any tax dollars for it. He asked that he be informed of what will occur on that property after the Church completes the sale. He also asked if the $200,000 payment was part of the total $341 ,700 or a separate payment that the church was getting for the historical church area. He stated he was concerned that a lot of Glendale's roots were fading away and he cautioned the City not to destroy everything in its rush towards progress. Ordinance No. 2143 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF CERTAIN REAL PROPERTY, APPROXIMATELY 5.1 ACRES, LOCATED AT THE NORTHWEST CORNER OF 59TH AVENUE AND BROWN STREET IN GLENDALE, MARICOPA COUNTY, ARIZONA, AND DIRECTING THE EXECUTION OF A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS. It was moved by McAllister, and seconded by Lieberman, to approve Ordinance No. 2143 New Series. Mayor Scruggs responded to Mr. Clark's concerns with regard to the Church properties. She advised Mr. Clark that the City was purchasing the land this evening for a new adult center. She explained that two years ago the Church had determined it wanted a new church at a different location, at which time it put the existing church up for sale and the City purchased it.. She noted that part of the agreement was that the Church would continue to use the facility as long as it needed to. Motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman, Martinez, and Scruggs. Members voting 'nay": none. NEW BUSINESS 24. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT — ADULT CENTER Mr. Grant Anderson, City Engineer, presented this request for City Council approval of a professional services agreement with Hunt and Caraway Architects, Ltd. in the amount of $242,500. Services will include design development and the preparation of contract documents for the proposed 20,000 square foot Glendale Adult Center and parking lot. The site is located on the northwest corner of 59th Avenue and Brown Street. This agreement includes presentations to the Council on design considerations, public involvement program and construction administration. 23 Three firms were solicited for this project and all three responded. A selection committee, made up of representatives of the City Manager's Office, the Parks and Recreation and Engineering Departments, reviewed the proposals and conducted oral interviews with each firm. Upon completion of the interview process, it was mutually agreed that the firm of Hunt & Caraway Architects, Ltd. best fulfilled the needs and goals the City has set for this project. Funds for his project are available in Adult Center Relocation Account Number 01-8915-8330. The recommendation was to approve the professional services agreement with Hunt & Caraway Architects, Ltd. in the amount of $242,500. It was moved by Eggleston, and seconded by Lieberman, to approve the professional services agreement with Hunt & Caraway Architects, Ltd. in the amount of $242,500. Councilmernber Martinez stated that he had several discussions on the adult center and had recommended that expansion for youth facilities be kept in mind when designing the adult center. He noted that the City was planning on building a multi- generational center in the northern and southern parts of the City. Upon a call for the question, the motion carried unanimously. 25. APPOINTMENT OF INTERIM CITY ATTORNEY Mayor Scruggs presented this request to appoint Mr. Gary Verburg, Deputy City Attorney, as Interim City Attorney effective June 3, 2000. This appointment shall remain in effect until revoked by further action of the Council or until the appointment of a permanent City Attorney, whichever occurs first. The recommendation was to approve a motion to appoint Gary Verburg as Interim City Attorney until the appointment of a permanent City Attorney. It was moved by Eggleston, and seconded by Goulet, to appoint Gary Verburg as Interim City Attorney until revoked by further action of the Council or until the appointment of a permanent City Attorney, whichever occurs first, effective June 3, 2000. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Lieberman, to hold City Council Workshops on Tuesday, June 6 and Tuesday, June 20, 2000 at 1:30 p.m. in Room B-3 of the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03; to hold Special City Council meetings on June 6 and June 20, 2000, at 5:30 p.m. in the City Council Chambers; and to hold 24 a City Council meeting at 7:00 p.m. on Tuesday, June 13, 2000, where the installation of the Mayor and recently elected Councilmembers will occur. The motion carried unanimously. CITIZEN COMMENTS Mr. Leonard Clark, a resident of the City of Glendale Barrel District, thanked the Planning Department staff for their cooperation in obtaining information he had recently requested. He commented on the need to provide additional employee security, especially with regard to staff working the counters. He suggested that when the quality of education in schools is high, property values go up. He stated that Glendale should be No. 1 and asked the City's designated lobbyists to work on improving the quality of education in Glendale. Mr. Clark thanked Councilmembers McAllister and Samaniego for supporting the Cesar Chavez holiday. COUNCIL COMMENTS AND SUGGESTIONS Councilmernber Goulet thanked his assistant, Ms. Ruth Giese. He noted that, after working with Ms. Giese for two years, she will be leaving the City. He thanked Mr. Peter Van Haren, City Attorney, and wished him well in his new position as the City Attorney for the City of Phoenix. He said that it was a pleasure to have worked with such a professional person. He wished Councilmember McAllister well and thanked him for his 12 years of dedicated service to the City. He also wished Councilmember Samaniego well. He noted that he was a dedicated member of the Council who brought many ideas to the group and he was happy to have had the opportunity to work with him. He congratulated Mr. Gary Verburg on his appointment as Interim City Attorney. Councilmernber Samaniego thanked everyone for the privilege of serving on the Council. Councilmernber McAllister said that he would ride the bicycle that was given to him tonight every opportunity he had. He noted that he had purchased some land in New Mexico last year and he and his wife were planning on travelling a lot this year in their fifth wheel. He complimented Ms. Pam Kavanaugh, Director of Council and Management Services; Mr. David Dobrotka, Police Chief; Mr. Brooke Edwards, Fire Chief; and Peter Van Haren, City Attorney Vice Mayor Eggleston thanked Councilmembers Samaniego and McAllister and Mr. Van Haren and wished them well in the future. Councilmernber Lieberman wished Mr. Van Haren the very best in his new job as City Attorney for I:he City of Phoenix. He wished Mr. Gary Verburg the best on his appointment as Interim City Attorney. He said that he would miss Councilmembers Samaniego and McAllister. He noted that the present Council had been extremely effective in the past two years. He noted that Mr. Lionel Brockton passed away this 25 weekend. He said that the property which was donated to the City tonight is located on a historical route. Councilmember Martinez congratulated Mr. Van Haren and thanked him for all of his help. He said "so long" and not goodbye to Councilmembers Samaniego and McAllister. He noted that change is the only constant in life and we must all adapt and move on. He commented that the present Council had made some good decisions, resulting in good things for the City. Mayor Scruggs said that all her comments and good wishes had already been expressed by the remainder of the Council. She wished Councilmember McAllister a happy birthday — a day early. ADJOURNMENT There being no further business, the meeting was adjourned at 8:30 p.m. Pamela Oliveira - City Clerk 26