Loading...
HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/25/2000 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, APRIL 25, 2000, AT 7:00 P.M. The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston and the following Councilmembers present: Goulet, Lieberman, Martinez, McAllister and Samaniego. Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City Manager; Peter Van Haren, City Attorney; and Pamela Oliveira, City Clerk. Compliance with Article VII, Section 6(c) of the Glendale Charter A statement was filed by the City Clerk that the six resolutions and one ordinance to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF APRIL 11, 2000 It was moved by Martinez, and seconded by Lieberman, to dispense with the reading of the minutes of the Regular City Council Meeting of April 11, 2000, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS NATIONAL COMMUNITY DEVELOPMENT WEEK— APRIL 24-30, 2000 The United States Congress has issued a joint resolution proclaiming the week of April 24-30, 2000 as "National Community Development Week". The purpose of the designation is to recognize the benefits that the Community Development Block Grant (CDBG) program has provided to communities across the United States over the past 26 years. In the City of Glendale, the CDBG program has enhanced the quality of life for thousands of low and moderate income residents by providing a multifaceted approach to neighborhood and human service needs. The City of Glendale has received over $28 million in CDBG funds since its first entitlement grant in 1977. These funds have been used for a wide range of projects. Over $9 million has been invested in downtown projects, for street improvements, sidewalks, and demolition activities. Approximately $8 million has been used for housing rehabilitation programs. These programs have assisted homeowners in rehabilitating their homes and stabilizing neighborhoods. Social services programs have received over $2 million and have assisted the homeless, elderly, and Glendale's youth. Over $7 million has been spent on public 1 facilities such as, the renovation to the Glendale Family Development Center, the Glendale Boys and Girls Club, the YWCA, the Westside Food Bank, and the Glendale Woman's Club. Staff requested that Council recognize the accomplishments of the CDBG program through a proclamation supporting the observation of "National Community Development Week". Mayor Scruggs presented the proclamation recognizing April 24-30, 2000 as National Community Development Week in Glendale to Mr. Orrin Bradshaw, the Chairman for the Community Development Advisory Committee, and Ms. Gloria Santiago, Neighborhood Revitalization Manager. Ms. Santiago presented Mayor Scruggs with a poster in recognition of National Community Development Week. NATIONAL ARBOR DAY PROCLAMATION April 28, 2000 has been declared as National Arbor Day by the National Arbor Day Foundation. Since the first Arbor Day celebration in 1872, citizens have embraced the idea of tree planting throughout our cities and towns. The idea of Arbor Day has now been rediscovered as an important way to improve our strained environment. An Arbor Day celebration to promote the importance of trees in our community will be held on Friday, April 28th along the New River at Glendale Avenue and approximately 103rd Avenue. This year the City of Glendale will be presented the distinguished designation of Tree City, USA for the fourth consecutive year and the recipient of the Growth Award for the first time. The National Arbor Day Foundation, in cooperation with the U.S. Forest service and the National Association of State Foresters, recognizes towns and cities across America that meet the standards of the Tree City, USA program. The Tree City, USA title establishes our city as a well- managed urban forest community. The Tree City, USA Growth Award is for demonstrating continuing education for tree workers, tree worker safety program, tree inventory, and analysis. The Glendale City Council has shown support for tree management through the tree and shrub replacement program and grant match funding for a contracted professional arborist who worked with City staff to establish a computerized tree inventory and tree care management program. Additionally, the City works with citizens, developers, and businesses to assure that trees planted are environmentally appropriate. City right-of-ways and parks are also planned with low water use shrubs and trees. These decisions will result in a better urban forest for Glendale's citizens and their descendants. 2 Mayor Scruggs proclaimed April 28, 2000 as Arbor Day in the City of Glendale, Arizona by presenting the proclamation to Mr. Ron Smith, Parks Project Coordinator for the North District, and Mr. Lupe Rodriguez, Right-of-Way Supervisor. APRIL POOL'S DAY PROCLAMATION In Arizona, drowning is the leading cause of death for children under four years of age. Saturday, April 29, 2000 is being designated as April Pool's Day throughout the State of Arizona. The purpose of this day is to remind citizens of the importance of drowning prevention and that drownings and near drownings are a needless tragedy, which are preventable. The Glendale Fire and Parks and Recreation Departments will co-sponsor April Pool's Day to urge all citizens to renew their commitment to the protection of health and preservation of life in our young children. This day is supported by the Drowning Prevention Coalition of Central Arizona, the American Red Cross, the Safe Kids Coalition, the Arizona Fire and Burn Educator's Association, and the Cactus Pine Girl Scouts. Citizens were encouraged to participate in activities held at the Glendale Community College community pool on April 29, 2000. Mayor Scruggs proclaimed April 29, 2000 as April Pool's Day in the City of Glendale, Arizona by presenting the proclamation to Mr. Mark Burdick, Emergency Services/Operations Fire Department Captain. PROCLAMATION RECOGNIZING APRIL 30 THROUGH MAY 6, 2000 AS MUNICIPAL CLERKS WEEK The International Institute of Municipal Clerks (IIMC) has designated April 30 through May 6, 2000 as Municipal Clerks Week. Initiated in 1969 and sponsored by IIMC, Municipal Clerks Week recognizes the important role of municipal clerks in local government and their contribution in serving their communities and educating the public on the significance of their roles. The recommendation was to issue a Proclamation recognizing April 30 through May 6, 2000, 1999 as Municipal Clerks Week and extending appreciation to Glendale City Clerk, Pamela Oliveira, and to all municipal clerks for the vital services they perform and their exemplary dedication to the communities they represent. Mayor Scruggs issued a proclamation recognizing April 30 through May 6, 2000 as Municipal Clerks Week to Ms. Pamela Oliveira, City Clerk. CONSENT AGENDA Dr. Martin Vanacour, City Manager, read Consent Agenda Item Nos. 1 through 10 by number and title. 3 1. AWARD OF PROPOSAL 00-21, WATER TESTING EQUIPMENT Three proposals were received to provide the Water Operations Division of the Utilities Department with gas chromatograph mass spectrograph autosampler and concentrator. This piece of equipment separates and quantifies the organic chemical components from the water sample. This equipment will be used for the testing of drinking water, reclaimed water, and industrial waste water. The autosampler and concentrator piece of the gas chromatograph mass spectrograph is what is being replaced. The unit is approximately six years old and the manufacturer no longer makes parts to repair it. Funding is available is the Utilities/Water Treatment's Operating Budget, Account Number 50-6429-8400. An evaluation committee, consisting of staff from Water Treatment, reviewed the offers received. Specific evaluation criteria included water management systems evaluation, ability to take samples directly from volatile organic analysis vials, ability to hold more than 16 volatile organic analysis vials, carryover containment system evaluation, references, and cost. The proposal scored highest by the committee was submitted by 0-I-Analytical. The recommendation was to award the contract for a gas chromatograph mass spectrograph autosampler and concentrator to 0-I-Analytical in the amount $37,172.10, taxes included. 2. AWARD OF PROPOSAL 00-23, HOUSEHOLD RECYCLING CONTAINER Six proposals were received to supply the Sanitation Division with 50,000 Glendale green, standard interior containers that are approximately 15" tall by 10" wide. The smaller recycling containers will be conveniently located inside residents' homes and used for depositing recyclables into the larger curbside recycling containers. The containers will be distributed to all single-family homes in conjunction with the implementation of the residential curbside recycling program. An evaluation panel, consisting of staff from Field Operations Administration and Sanitation, reviewed the proposals using specific evaluation criteria which included compliance with specifications, cost, delivery schedule, and percentage of post consumer content. The proposal contains an option clause that permits the City, at the discretion of the City Manager, to extend the terms of this agreement for an additional four years, in one-year increments, in order to purchase additional containers to support the continued growth in residential, single-family homes. Funding is available in the Sanitation Division Operating Budget, Account Number 57-6275-7800. The offer scored highest by the evaluation committee was submitted by Peak Supply Inc. The recommendation was to award the contract for the purchase of household recycling containers to Peak Supply Inc., in the amount of $89,870, taxes included. 4 3. AWARD OF CONTRACT FOR MODERNIZATION WORK IN THE PUBLIC HOUSING RENTAL COMMUNITIES The Mayor and Council previously approved acceptance of a Comprehensive Improvement Assistance Program (CTAP) grant provided through the Department of Housing and Urban Development (HUD). This is the program through which HUD provides capital funds for improvements to public housing rental communities. The contract being awarded, which is funded by these grant funds, will be used at the Lamar Homes Rental Community to purchase and install air conditioners in all fifty-one units. In response to a published solicitation, four bids were received. It was proposed to award a contract in the amount $116,020.99 to West Star Builders Group, Inc., the lowest responsive bidder. The recommendation was to award a contract to West Star Builders Group, Inc. in the amount $116,020.99 for the purchase and installation of fifty-one air conditioners for the Lamar Homes Rental Community. 4. APPROVAL OF AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT — CHOLLA WATER TREATMENT PLANT CHLORINE SCRUBBER This was a request for City Council approval of an amendment to the professional services agreement with the firm of Black & Veatch in the amount of $58,612 for the engineering construction management and inspection services needed during construction of the chlorine scrubber system at the Cholla Water Treatment Plant. This will bring the total amount of the agreement with Black & Veatch to $170,830. On September 14, 1999, City Council approved the professional services agreement with Black & Veatch, which included engineering design and bidding services for this project. Construction services were not included in the agreement. These services can be more accurately defined at the completion of design when both the extent and duration of the required construction has been established. Design and bidding of the chlorine scrubber is now complete and, on April 11, 2000, the City Council awarded a construction contract to Felix Construction Company, in the amount of $318,346 for the installation of the new chlorine scrubber system at the Cholla Water Treatment Plant. Construction of the chlorine scrubber system should be completed by the end of August, 2000. Funds for this project are available in the 1999-2000 Capital Improvements Program, Utilities Funds, Account Number 50-9272-8300. The recommendation was to approve the amendment to the professional services agreement with the firm of Black & Veatch in the amount of $58,612. 5 5. CHANGE ORDER NO. 1 AND FINAL — MAIN ROAD & UTILITY CONSTRUCTION PROJECT AT ARROWHEAD RANCH WATER RECLAMATION FACILITY This was a request for City Council approval of Change Order No. 1 and Final to the contract with Ajo Development for the Main Road and Utility Construction project at the Arrowhead Ranch Water Reclamation Facility. Additional work was requested of the contractor to install landscaping in the newly acquired Arizona Department of Transportation right-of-way inside the plant's eastern wall. Additionally, adjustments to final quantities were increased in order to meet the existing field conditions. The total amount of this change order is $50,657, resulting in a revised contract amount of $188,904.50. Funds are available in the Arrowhead Ranch Water Reclamation Facility Project, Account Number 50-9261-8300. Engineering staff reviewed the costs and found them to be fair and reasonable. The recommendation was to approve Change Order No. 1 and Final in the amount of $50,657. CONSENT RESOLUTIONS 6. AUTHORIZATION FOR THE POLICE DEPARTMENT TO SUBMIT A GRANT APPLICATION TO THE GOVERNOR'S OFFICE OF HIGHWAY SAFETY The Glendale Police Department requested authorization to submit a grant proposal to the Governor's Office of Highway Safety. The grant proposal pertains to the purchase of speed enforcement equipment, overtime funding for speed enforcement efforts, and the acquisition of equipment used for law enforcement testing purposes. The first piece of equipment is a portable Electronic Changeable Message Sign that will be utilized in conjunction with speed enforcement efforts. The Electronic Changeable Message Sign has the capability to allow law enforcement officers to preprogram specific messages aimed at reducing speeding violations and subsequent speed related traffic collisions. This portable sign will be placed adjacent to roadways to supplement speed enforcement efforts and to educate the public about traffic safety. International Traffic Control Products, Inc. manufactures the proposed Electronic Changeable Message Sign. The Electronic Changeable Message Sign comes with a two-year warranty on the sign and trailer, as well as a five-year warranty on the LED display. The purchase price of this piece of equipment is $22,525, including tax. 6 The second portion of the grant proposal pertains to providing overtime funding to allow the Glendale Police Department to deploy supplemental officers for traffic enforcement efforts. These traffic enforcement officers would be utilized in areas experiencing high rates of speeding violations and subsequent speed related collisions. The grant would provide officers for supplemental traffic enforcement coverage for 40 hours per week for one year. The funding request for supplemental overtime was for $82,222.40. The third portion of the grant proposal pertains to the purchase of an Intoxilyzer 5000EN. The Intoxilyzer 5000EN will be installed in the Mobile Police Command Center and will be used in conjunction with all future DUI Task Force enforcement efforts. The vendor for this piece of equipment is CMI, Inc. The Intoxilyzer 5000EN has a purchase price of $5,678, including tax. The fourth and final portion of this request involves the purchase of a Phlebotomist Chair. The Phlebotomist Chair will also be installed in the Mobile Police Command Center and will be used in conjunction with DUI Task Force enforcement efforts. The Phlebotomist Chair is a custom built product that is utilized to assist with safe and secure blood draws for law enforcement testing purposes. The vendor for the Phlebotomist Chair is Mattman, Inc. The Phlebotomist Chair has a purchase price of $2,625, including tax. The total grant request is $113,050.40. Funding will come from the Governor's Office of Highway Safety. There are no City match fund requirements. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the submittal of projects and the acceptance of any grant offers from the Governor's Office of Highway Safety for Arizona's (2001) Highway Safety Plan. Resolution No. 3368 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMITAL OF PROJECTS AND THE ACCEPTANCE OF ANY GRANT OFFERS FROM THE GOVERNOR'S OFFICE OF HIGHWAY SAFETY FOR ARIZONA'S (2001) HIGHWAY SAFETY PLAN. 7. STOP VIOLENCE AGAINST WOMEN GRANT The Governor's Office for Domestic Violence Prevention has federal pass- through funds available from the STOP Violence Against Women Act. Approximately $2,000,000 is available statewide for criminal justice reform related to violence against women. The award period is for eighteen months and the start date is uncertain, but could be as early as May of 2000. The Police Department meets the grant eligibility requirements and has proposed a project with a total cost of $150,105. 7 The proposal includes finalizing a domestic violence protocol, materials for training officers on the protocol, and equipment for officers to comply with the protocol including mini-cassette recorders, tape duplicators, and digital cameras. Additionally, the proposal includes $123,334 in salary and employee-related expenses for police overtime to coordinate the timely follow-up and arrest of domestic violence assailants that have avoided immediate arrest by fleeing the scene. The required 25% cash match of $37,526 will come from the Police Department's Fiscal Year 1999-2000 salary savings. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the submission and acceptance of a grant offer from the Governor's Office of Domestic Violence Prevention under the STOP Violence Against Women Program to enhance the Police Department's response to domestic violence. Resolution No. 3369 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE GRANT OFFER FROM THE GOVERNOR'S OFFICE FOR DOMESTIC VIOLENCE PREVENTION UNDER THE STOP VIOLENCE AGAINST WOMEN PROGRAM. 8. MARICOPA COUNTY CLANDESTINE LAB TASK FORCE OVERTIME AGREEMENT In November of 1999, an intergovernmental agreement was approved by the City Council for one Glendale police officer to participate in the High Intensity Drug Trafficking Area (HIDTA) Task Force. In May of 1999, the Drug Enforcement Agency (DEA), in conjunction with the HIDTA Task Force, received a grant through the C.O.P.S. Program to form a statewide multi-agency clandestine lab task force. The task force is intended to disrupt the illicit manufacturing of narcotics and dangerous drugs in the State of Arizona by immobilizing targeted clandestine laboratory violators and organizations involved in the manufacturing of illegal drugs. The task force is comprised of officers from Valley law enforcement agencies, including the Glendale Police Department. According to the intergovernmental agreement, the Maricopa County Sheriff's Office will reimburse participating agencies the overtime costs for the officer assigned to the unit. The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to enter into an agreement between the City of Glendale and the Maricopa County Sheriff's Office for the reimbursement of overtime for the officer dedicated to the task force. 8 Resolution No. 3370 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY SHERIFF'S OFFICE AND THE HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) TASK FORCE FOR THE REIMBURSEMENT OF OVERTIME FOR AN OFFICER ASSIGNED TO THE MARICOPA COUNTY CLANDESTINE LAB TASK FORCE. 9. GILA RIVER GENERAL STREAM ADJUDICATION LEGAL REPRESENTATION The cities of Glendale, Chandler, Mesa and Scottsdale, through an intergovernmental agreement, jointly engaged outside counsel to represent their common interests in the Gila River General Stream Adjudication with specific emphasis on the issues currently on appeal before the Arizona Supreme Court. Those issues generally involve the extent to which groundwater will be subject to adjudication, the standards to be applied in determining federal reserved water rights (Indian claims), and how conflicting rights will be resolved. The cities, through a competitive proposal process, hired Bill Anger of the law firm of Ulrich, Kessler & Anger, P.C. to provide the representation. The ninth year of that contract concluded in January of 2000. It is necessary to amend the contract to provide for a tenth year. The cost of legal services for the tenth year will not exceed $103,700. The cost of expert services for the tenth year will not exceed $30,000. These costs will be shared by the cities, based on 1995 estimated census population. Glendale's share of legal services for the tenth year will not exceed $28,544. Glendale's share of expert services for the tenth year will not exceed $6,405. Glendale's total share for the tenth year will not exceed $34,949. Funds are budgeted in the Utilities Fund, Account Number 50-1512-7330. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the entering into of intergovernmental agreements and contracts for legal services with the cities of Chandler, Mesa and Scottsdale relating to the joint legal representation in the Gila River General Stream Adjudication. Resolution No. 3371 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT AND CONTRACT FOR LEGAL SERVICES WITH THE CITIES OF CHANDLER, MESA AND SCOTTSDALE RELATING TO JOINT LEGAL REPRESENTATION IN THE GILA RIVER GENERAL STREAM ADJUDICATION. 9 10. ALL-STAR BABY COLLEGE GRANT The Arizona Department of Library, Archives and Public Records has awarded Glendale Public Library $30,000 to be used to fund the "All-Star Baby College" program. This program was funded last year by a Library Services and Technology Act grant and it proved to be very successful with teens in the Glendale High School District. This grant will enable the library staff to expand the program to other areas of Glendale. The goal of the program is to teach teen-aged parents the importance of books and reading in their children's lives. All mothers and/or fathers receive books for their baby, as well as materials and instruction about reading techniques, storytelling, and how to select good books for children. In addition, outside experts in a variety of areas are invited to provide parenting instruction. During the last year's program, these experts included health care professionals from such organizations as Midwestern University and Phoenix Children's Hospital, as well as staff from the City of Glendale Building Safety Department and Fire Department. The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to accept this grant from the State of Arizona Department of Library, Archives and Public Records. Mr. Leonard Clark, a resident of the Barrel District of the City jat Glendale, spoke on Agenda Item Nos. 1, 2, 3, 6, 7 and 8. He thanked the Council for striving to improve the quality of water in the City of Glendale. He stated his belief that the household recycling container idea was a good idea. He asked if an incentive could be given to citizens for utilizing the recycling program. He noted the importance of the aesthetics in low-income neighborhoods. He said that that the aesthetics can directly impact how the residents act. He stated that he liked seeing more police officers out on the road, slowing traffic down, although he was not sure he liked photo radar. He expressed his support of the Stop Violence Against Women Grant and the Maricopa County Clandestine Lab Task Force Overtime Agreement. Resolution No. 3372 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING A GRANT OFFER FROM THE STATE OF ARIZONA DEPARTMENT OF LIBRARY, ARCHIVES AND PUBLIC RECORDS IN THE AMOUNT OF $30,000 FOR THE "CHILDREN IN POVERTY BOOK PROGRAM". It was moved by Lieberman, and seconded by Samaniego, to approve the recommended actions on Consent Agenda Item Nos. 1 through 10, including the approval and adoption of Resolution Nos. 3368 New Series, 3369 New Series, 3370 New Series, 3371 New Series; and 3372 New Series. The motion carried unanimously. 10 LAND DEVELOPMENT ACTIONS 11. GENERAL PLAN AMENDMENT GP-99-07 AND REZONING APPLICATION Z-99-19: 5902 WEST GREENBRIAR DRIVE Mr. Thomas Sedlmeier, Senior Planner, presented this item. Dr. Anthony M. Valenzuela, representing Tradin' Places Realty, Inc., requested an amendment to the General Plan from Residential 2.5-3.5 dwelling units per acre to Limited Office, and a rezoning from R1-6 (Single Residence) to C-O (Commercial Office) on two parcels totaling 35,144 square feet. The property is located at the northwest corner of 59th Avenue and Greenbriar Drive. The applicant intends to develop the site with a 4,500 square foot dental office. The General Plan request is consistent with the Limited Office land use designation on the parcel north of this site. The Limited Office designation is intended to accommodate professional offices at a residential scale. It encourages land uses that are compatible with the adjacent single family residences and will provide an appropriate land use transition to 59th Avenue. The C-O zoning is appropriate for the site. The C-O district permits office uses of intermediate scale, usually located on arterial streets. Required setbacks, screen walls, and landscape buffers will help ensure compatibility with adjacent residences. The Planning Commission recommended approval of General Plan Amendment GP-99-07 and Rezoning Application Z-99-19 on March 2, 2000. Two people spoke in opposition at the hearing. Their primary concerns were traffic and whether or not a dental office would be built. The Planning Commission's recommendation on Rezoning Application Z-99-19 is subject to four stipulations. These stipulations are intended to control access to the site, ensure access to future development to the north, and require appropriate street improvements to 59th Avenue and Greenbriar Drive. The Council may also want to consider adding a time stipulation to encourage the applicant to develop the property in a timely manner. The recommendation was to conduct a public hearing and approve General Plan Amendment GP-99-07 and Rezoning Application Z-99-19, with Rezoning Application Z- 99-19 being subject to the four stipulations recommended by the Planning Commission. If the Council decides to add a time stipulation it should read as follows: "5. A building permit shall be issued within two years of the date of City Council approval, and a Certificate of Occupancy shall be issued within three years of the date of City Council approval." Dr. Anthony M. Valenzuela, the applicant, offered to address any questions the Council might have. 11 Councilmernber Martinez asked Dr. Valenzuela how he felt about the time stipulation that the Council may decide to add. Dr. Valenzuela explained that it has taken in excess of a year to get to tonight's meeting. He stated that, although there had been some opposfttion from homeowner associations in the area, he intended to pursue this project. He said that he had no misgivings and would be respectful of whatever the Council decided in regard to a time stipulation. Mayor Scruggs noted that the time stipulation would only go into effect if the rezoning was granted. Dr. Valenzuela stated that he understood that it does not stop the process with respect to the City. He went on to explain that if one homeowner in the association decided to make a formal opposition to the development, the homeowners association would have to stop it through a civil lawsuit. Mayor Scruggs opened the public hearing on Agenda Item No. 11. Mr. Larry Stillman, a resident of the City of Glendale Cholla District, stated that 59th Avenue is predominantly residential. He said he had heard that the property could not be sold as residential and that the only use for it was commercial. He noted that the Planning and Zoning Commission approved a change from Agricultural to Single Family Residential on a property next to the APS (Arizona Public Service) yard that faces this property. He stated that, at the last Planning and Zoning meeting, they had heard how no one would want to live next to a utility yard; however, the applicant is now requesting to build single-family residential there. He stated that part of his comments were discarded at the Planning and Zoning meeting because he lives a few houses further away than the other residents. He stated that he had been living in that community for 17 years and was offended that his opinion would be discounted. He expressed concern about comments made that there were not enough residents in opposition. He pointed out that the owner of the property has not appeared before the Council and that i:he Council does not really know what the owner's position is. He noted that a lot of residents do not show up at Council meetings because it is difficult to speak in a public forum, and not because they are disinterested in the issue. He encouraged the Council to consider how they could improve the process to encourage more dialog with 1:he community. He stated that he had also heard a comment that restrictions do not work. He said that he does not accept that as an excuse and does not want the Council to either. He requested that the Council restrict daycare at this location. He stated, that other than this restriction, he endorsed Dr. Valenzuela's proposal. Mayor Scruggs asked Mr. Stillman for clarification of his statement that he was concerned about the zoning because it may end up being a use he did not support. Mr. Stillman stated that he had several concerns. Mayor Scruggs asked if he, in fact, endorsed Dr. Valenzuela's plan. Mr. Stillman stated that he would endorse Dr. Valenzuela's building of this facility on that property. Mayor Scruggs explained that the stipulation would grant zoning for the building of the dental office by Dr. Valenzuela within the time periods expressed. She stated that if those things do not happen, then nothing happens. Mr. Stillman stated that, although he did support Dr. Valenzuela's 12 endeavor, he wanted the Council's assurance that restrictions would be placed on the property to ensure that the building would only be used for the purpose requested. Mr. Van Haren explained that time stipulations are enforceable; however, restricting a property to a certain use within a zone category is not permitted under Arizona law. Mayor Scruggs asked for confirmation that, although they could restrict the property's use to a dental office, they could not limit it to Dr. Valenzuela. Mr. Van Haren stated that Mayor Scruggs was correct. Ms. Janice Phillips, a resident of the Ci of Glendale Cholla District, spoke in opposition to this request. She said that the Council had answered some of her questions. She expressed her concern that, once the Century 21 building is put in, the two buildings would join. She noted that Century 21 owns both properties. Mayor Scruggs stated that staff would confirm that the properties would be separated by a driveway. Ms. Phillips stated that she felt residential was the appropriate use and that the land was not advertised for that use. She said that she was not satisfied. Mayor Scruggs closed the public hearing. Councilmernber Martinez noted that there had been a lot of opposition with other proposals on this property; however, with this proposal he has not seen that happen. He stated that some neighborhood meetings have been held and that some questions and concerns have arisen. He stated that citizens could call or mail their comments to the Planning Commission or they could submit a card to speak at tonight's meeting. Mayor Scruggs asked Mr. Sedlemeir to address the question of whether the two buildings would be separate. Mr. Sedlemeir explained that the parcel to the north is owned by the same property owner; however, through the citizen participation process, Dr. Valenzuela had shown his site plan that basically splits the property with a driveway down the property line. He stated that the properties would be developed independently based on their areas. He noted that it would require removing the lot line to join the two buildings. Mayor Scruggs asked if Stipulation 4 ensured that a driveway would be between the two properties and that they would not be developed as one property. Mr. Sedlemeir replied that this was correct. Mr. Svoboda explained that Stipulation 4 was intended to ensure cross access between the two parcels and would not guarantee that only a single driveway would be provided on 59th Avenue or that the properties could not be combined. He stated that both properties would have CO zoning and, if the applicant chose to come in with a site plan which utilized the full property, staff would be obligated to review that plan. He explained that the intent of the stipulation was to ensure that there was adequate circulation on the site to serve the two properties. 13 Mayor Scruggs asked how they could ensure that the two properties would not be developed as one building. Mr. Svoboda noted that both of the two properties require certain setbacks and landscape buffers and, as long as there is a property line between the two parcels, those setbacks would be enforced and they would be developed as two separate properties. He stated that the owners, however, would have the ability to request a combination of the two lots and, if they did, nothing would prevent the parcels from being developed as a single unit. Mayor Scruggs asked for clarification that, if the property owner wanted to develop both properties, it would not come back before the Council. Mr. Svoboda confirmed that it would not come back to the Council. He noted, however, that there are limitations on the properties with regard to the Floor Area Ratio and the amount of square footage that can be developed. He stated that, given those limitations, as well as the setbacks, landscaping, parking and on-site retention requirements, there is a limit to the square footage that could be built on those properties, whether they are developed separai:ely or as one building. Mayor Scruggs asked how the Council could ensure that it was developed as a single unit. Mr. Svoboda stated that he was not aware of any way, through zoning, to prevent a property owner from combining his property with an adjacent property that has similar zoning. Councilmember Lieberman asked if they could include a stipulation that would require a 20-foot driveway between the two parcels. Mr. Svoboda cautioned the Council against requiring a driveway that goes the full depth of the parcel because it would limit the site planning options. Mayor Scruggs asked Mr. Svoboda how he could help the Council limit the owner's ability to combine the two properties. Mr. Svoboda stated that he did not believe they could stipulate that the owner cannot combine the two parcels; however, they could stipulate a minimum and/or maximum square footage. Mayor Scruggs asked if they could add the word "free-standing". Mr. Van Haren stated that there was nothing to prevent the property owner from taking adjacent lots and combining them into one lot. He agreed that the proper way to ensure that this would not occur was through setting a maximum with regard to square footage. Mayor Scruggs agreed that this would achieve the end result that the neighborhood was looking for. Councilmember McAllister noted that a lot of homes on major streets have turned into offices and, for various reasons, homes are not always the best use for those properties. He expressed his opinion that the dental office would be a good use and was better than previous projects that were submitted to the Council. 14 It was moved by Martinez, and seconded by Lieberman, to approve General Plan Amendment GP-99-07 and Rezoning Application Z-99-19, with Rezoning Application Z-99.19 being subject to the four stipulations recommended by the Planning Commission and two additional stipulations to read as follows: " 5. A dental office of a maximum of 4,500 square feet shall be built." And "6. A building permit shall be issued within two years of the date of City Council approval, and a Certificate of Occupancy shall be issued within three years of the date of City Council approval." The motion carried unanimously. 12. REZONING APPLICATION Z-99-18: 7161 NORTH 56TH AVENUE Mr. Ricardo Toris, Senior Planner, presented this request by CCBG Architects for Grace Evangelical Lutheran Church on 3.23 acres located at the northeast and northwest corners of Palmaire and 56th Avenues. The request was to rezone from C-2 (General Commercial) and R-4 (Multiple Residence) to R-4. Grace Evangelical Lutheran Church and school currently occupies most of the block bounded by Palmaire Avenue, 56th Avenue, Myrtle Avenue, and 55th Drive. The church would like to expand its facility to include property on the west side of 56th Avenue. The church also intends to request that the City abandon 56th Avenue from Palmaire to Myrtle Avenues in the future. The current site and the proposed expansion properties are split into two zoning districts. The north half is zoned R-4 and the south half is zoned C-2. C-2 zoning allows for the church, but not the private school. The applicant is requesting a rezoning of the site in order to accommodate future expansion of the church and school. The R- 4 zoning will allow both uses, subject to a Conditional Use Permit. The requested R-4 zoning is consistent with the General Plan land use designation of Multiple Use. The Multiple Use designation provides for a mixture of retail, office, and residential uses, including multiple residences. R-4 zoning is a good fit for this site. The surrounding neighborhood has a mixture of uses, with small lot residential to the north, Catlin Court retail to the west, commercial to the south, and a mix of residential and office to the east. Multiple residence development and the non-residential uses allowed by R-4 (churches, schools, childcare, nursing homes, congregate care, etc.) are compatible with the area. At a public hearing held on March 2, 2000, the Planning Commission voted to recommend approval of Rezoning Application Z-99-18. One person spoke in support at the hearing. The recommendation was to conduct a public hearing and approve Rezoning Application Z-99-18. 15 Mr. Tom Conner, architect with CDBG Architects, Inc. located in Phoenix, Arizona, reviewed the plan for the project. He explained that the church has outgrown its current facility and plans to incorporate a property on the west side of the street into its campus. He stated that it was necessary for the church to obtain a conditional use permit to allow it build a school. He said that, by doing this, the future uses of the property are preserved for the neighborhood and would thereby have a beneficial effect on the neighborhood. Mr. David Clark, applicant and pastor of Grace Evangelical Lutheran Church, presented some history regarding the church and stated that he was available for questions. Councilmernber Martinez asked if it was possible to stipulate that, if the church ever moved to another site, the zoning would revert back to C2. Mr. Van Haren stated that this kind of stipulation would not be enforceable. Councilmernber Lieberman asked when the applicants wanted to close the street. Mr. Clark stated that they wanted to do so as soon as possible. Dr. Vanacour explained that this was a rezoning and does not give approval to the master plan. He stated that the church would have to come back to the Council for abandonment. Councilmember Lieberman stated that, without the street being abandoned, the other plans could not happen. He asked what "as soon as possible" meant. Mr. Clark explained that they had a couple of big steps to go through with the City and, after that, it was their intention to move forward as soon as possible. Councilmember Lieberman asked what would happen to the properties if a future council did not abandon that street. Mr. Clark stated that it would make the present plan impossible. He said that they did not have another plan at this time. Mayor Scruggs reiterated that approving the zoning does not approve the abandonment. Mr. Clark stated that they were very clear that, although it was a separate process, they wanted the Council to understand why the zoning needs to be changed. Mayor Scruggs opened the public hearing on Agenda Item No. 12. Mr. Tom Cramer, a resident of the City of Glendale, spoke in support of agenda item No. 12. Mayor Scruggs closed the public hearing. It was moved by Goulet, and seconded by Samaniego, to approve Rezoning Application Z-99-18. The motion carried unanimously. 16 13. REZONING APPLICATION Z-99-23: 8302 WEST CAMELBACK ROAD Ms. Molly Hood, Planner, presented this application by Beus, Gilbert, P.L.C.C. for the Cardon Companies to rezone a 15-acre parcel from A-1 (Agricultural) and SR-17 (Suburban Residence) to SC (Shopping Center) at the northwest corner of 83rd Avenue and Camelback Road. The property is vacant except for two vacant houses near the north end of the site. The owners intend to develop the property with a neighborhood shopping center, with approximately 84,360 square feet of retail space. The requested SC zoning is consistent with the General Plan, which designates the property as Shopping Center. The proposed SC zoning will allow a neighborhood shopping center to serve the area with retail uses, restaurants, offices, and banks. In order to ensure orderly development of the property, the SC zoning district requires that a master plan for the entire 10 acres be approved before any portion of the property is developed. The district also includes design guidelines intended to ensure a well-designed neighborhood center. Additional design requirements have been incorporated into the recommended stipulations of approval. At its hearing held on March 16, 2000, the Planning Commission recommended approval of Rezoning Application Z-99-23, subject to 20 stipulations. No one, other than the applicant, spoke at this hearing. The recommendation was to conduct a public hearing and approve Rezoning Application Z-99-23, subject to the 20 stipulations recommended by the Planning Commission. Mayor Scruggs opened the public hearing on Agenda Item No. 13. As there were no comments, she closed the public hearing. It was moved by Samaniego, and seconded by Goulet, to approve Rezoning Application Z-99-23, subject to the 20 stipulations recommended by the Planning Commission. The motion carried unanimously. BIDS AND CONTRACTS 14. APPROVAL. OF AMENDMENT NO. 6 TO PROFESSIONAL SERVICES AGREEMENT — 99TH AVENUE WASTEWATER METERING SYSTEM IMPROVEMENTS Mr. Grant Anderson, City Engineer, presented this request for City Council approval of Amendment No. 6 to the professional services agreement with Entellus, Inc., the City's consulting engineer for the 99th Avenue Wastewater Metering System Improvements. The amendment adds $169,882 to the agreement for additional design services and construction management services to improve the safety and efficiency of four wastewater metering stations on the 83rd Avenue and 99th Avenue sewer mains. 17 The metering stations are owned and operated by the cities of Glendale, Peoria, Phoenix and Tolleson. This project: has been in the study, design and construction phases since July of 1988. Amendments Nos. 1 to 5 were approved in June of 1989, July of 1992, February of 1994, July of 1998, and July of 1999 respectively. Entellus will complete the construction management services at the end of the 280 day construction project, or about mid-February 2001. During the design phase, staff requested an accelerated design and construction schedule to meet the construction end date requested by the multi-cities Sub Regional Operating Group. To meet the request, Entellus changed the off-roadway access points by using pre-cast structures. By using pre-cast tunnel structures under the existing roadways, Entellus will save time during both the permit phase and the construction phase. This amendment also enables Entellus to provide the construction management services for the project. The construction of the improvements is scheduled to begin in May of 2000. Entellus previously provided the construction management services for two other construction projects concerning the metering station improvements. Using Entellus again as the construction manager will ensure no delays in the start of construction. The City of Glendale's portion of Amendment No. 6 is $107,589, or approximately 63%. The cities of Peoria, Phoenix and Tolleson will reimburse the City of Glendale for the remaining 37% of the amendment costs. The total professional services fee will increase to $454,550 for the original agreement and six amendments. Funds are available for this amendment in the 99th Avenue Wastewater Meter Capital Improvement Project, Account Number 50-9238-8300. The recommendation was to approve Amendment No. 6 to the professional services agreement with Entellus, Inc. in the amount of $169,882. It was moved by Eggleston, and seconded by Samaniego, to approve Amendment No. 6 to the professional services agreement with Entellus, Inc. in the amount of $169,882. The motion carried unanimously. 15. APPROVAL. OF PROFESSIONAL SERVICES AGREEMENT — FOOTHILLS PARK, PHASE TWO Mr. Grant Anderson, City Engineer, and Ms. Shirley Medler, North District Recreation Superintendent, presented this request for City Council approval of a professional services agreement with Olsson Associates in an amount not to exceed $297,584 for the development of plans and specifications, together with construction services for the proposed Foothills Park, Phase Two, located at 57th Avenue and Union Hills Drive. 18 The proposed park development for the 30-acre site will be consistent with the master plan that was reviewed by Council at its July 20, 1999 Workshop meeting. This agreement will include the design for the following amenities: two restroom facilities, a large picnic ramada, seventeen small picnic ramadas, a state of the art skateboard park, two basketball courts, two sand volleyball courts, two tennis courts, two tot lot play areas, a parking lot, a ten-foot wide multi-use path, an equestrian trial, landscaping and irrigation. Security and sport lighting are also included. The site planning for the multi- generational center and municipal pool will occur under this contract with the actual building design and plans being executed under a future contract. The master plan encompassing the stated activities was developed by utilizing extensive public participation. Letters of Interest were solicited in September of 1999, followed by Requests for Proposals in November of 1999. Seven firms responded. After review of the submittals, the committee selected the firm of Olsson Associates for the project. Funds for this project are available in Development Impact Fees, Zone 3, Account Number 14-8527-8300. The recommendation was to approve the professional services agreement with Olsson Associates in an amount not to exceed $297,584. Councilmernber Martinez noted that the plan does not include a swimming pool. Mr. Anderson staled that the designer was aware that a pool was desired and that it would be included in their scope of work. Mayor Scruggs asked if they would complete the contract in four months. Mr. Anderson replied that they would. Mayor Scruggs asked if they would then go out for bid for the actual construction. Mr. Anderson stated that this was their intent. Mayor Scruggs asked if they had full funding. Mr. Anderson explained that the estimated construction cost for the facility was $3 million and that they would bid those phases that fall within the budget. He deferred to Ms. Medler as to the size of the budget. Ms. Medler noted that the architect had been asked to look at the possibility of locating the pool directly adjacent to the multi-generation center so that the bath house could be utilized. She stated that the swimming pool and the multi-generation center were in two different years of funding. She said that they currently have funding for the plan that was shown on the table and they would bring forward a plan for the Skunk Creek linear trail system. Councilmernber Lieberman asked if the agreement included the completion of the amenities or just the design. Mr. Anderson explained that this was the professional services contract for the design and that they would go out for a contractor bid and bring it back to the Council after the design process had been completed. 19 Councilmernber Lieberman asked for confirmation that this has nothing to do with funding for the amenities, just the design of the amenities. Mr. Anderson explained that Mayor Scruggs was asking if they had funds for the construction. He stated that they do have funds for the next fiscal year for the amenities as described in the contract. He noted that the construction of the amenities would start in late fall and run into mid-summer of next year. He stated that funding for the multi-generation center and pool would follow. It was moved by Martinez, and seconded by Lieberman, to approve the professional services agreement with Olsson Associates in an amount not to exceed $297,584. The motion carried unanimously. 16. AWARD OF CONSTRUCTION CONTRACT — ARROWHEAD MEADOWS PARK Mr. Grant Anderson, City Engineer, presented this request for City Council award of a construction contract to Valley Rain Construction Corporation for the construction of a new park at 64th Avenue and Villa Rita Drive. This contract includes the base bid of $596,047.73, plus the inclusion of Add Alternates Nos. 1 , 2, 4, 5 and 7, for a total award of $669,847.73. Add Alternate No. 1 is for two ramadas - $28,000; Add Alternate No. 2 is for a play equipment canopy - $25,500; Add Alternate No. 4 is for concrete seating walls - $10,000; Add Alternate No. 5 is for interpretive signage - $2,300; and Add Alternate No. 7 is for 24" boxed trees - $8,000. This park is one of the major nodes along the Skunk Creek Linear Park Trail and was designed with citizen input gathered at a number of public meetings on the subject. The improvements at this park will include basketball, sand volleyball, play equipment areas, ramadas, horseshoes, benching, concrete walkways/bikeways, equestrian path, landscaping, irrigation and security and sport lighting. Four bids were received and opened on March 23, 2000, with Valley Rain Construction Corporation submitting the lowest base bid, plus Add Alternates Nos. 1, 2, 4, 5 and 7, in the total amount of $669,847.73. The Bid Schedule included seven add alternates that would allow the City to address presently escalating construction costs and allow the project to move ahead, utilizing available funds. The remaining add alternates were not recommended at this time. The project will be funded with a combination of a grant from the Arizona State Parks Heritage Fund and residential development fees from Zone 3. There is currently $196,558 budgeted for this project in the project account. An appropriation only transfer in the amount of $434,226.73 needs to be made from the Development Impact Fee Fund — Zone 3, Account Number 14-8527-8300 into Arrowhead Meadows Park Grant Fund Account Number 47-8577-8300. Additionally, a transfer in the amount of $39,063 also needs to be made from 64th and Villa Rita Spillway Account Number 65- 9309-8330 into Arrowhead Meadows Park Grant Fund Account Number 47-8577-8300. 20 This sum represents payment made to the City by the developer for its share of the required drainage improvements at the project site. The recommendation was to approve the transfer of funds and award the construction contract to Valley Rain Construction Corporation in the amount of $669,847.73. It was moved by Martinez, and seconded by Lieberman, to approve the transfer of funds and award the construction contract to Valley Rain Construction Corporation in the amount of $669,847.73. The motion carried unanimously. PUBLIC HEARING — LIQUOR LICENSE 17. LIQUOR LICENSE NO. 3-698 — PASEO RACQUET CENTER This was a request for a person and location transfer for a series 7 (on & off-sale retail, beer & wine) license for the Paseo Racquet Center, which is located at 6268 West Thunderbird Road. The current licensee is the Streets of New York, which is located at 23417 North Pima Road, No. 169 in Scottsdale, Arizona. No previous liquor licenses have been issued at this location. The approval of this license will increase the total number of liquor licenses in this area by one. The establishment is over 300 feet from any school or church. The applicant was notified by regular and certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. Two protests were filed during the 20-day posting period. The grounds for these protests were that serving liquor would have a negative impact on the surrounding neighborhood and that liquor should not be served in a park where there are numerous children. The licensed premises will, however, be limited to a small areain, or adjacent to, the pro shop (control building) at the Paseo Racquet Center. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. 18. LIQUOR LICENSE NO. 3-700 CROWN WINES OF ARIZONA This was a request for a new series 4 (wholesaler's) license for Crown Wines of Arizona, which is located at 5061 North 51st Avenue. The previous owner operated this business as Crown Wines of Arizona and held a series 4 (wholesaler's) license at this location. A new series 4 license is required for this location because a series 4 license 21 is not transferable. The approval of this license will not increase the total number of liquor licenses in this area. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The applicant was notified by regular and certified mail of the hearing date, place and time. The Planning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item Nos. 17 and 18. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Martinez, to forward Liquor License Applications No. 3-698 for Paseo Racquet Center and No. 3-700 for Crown Wines of Arizona to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. ORDINANCE 19. AIRPORT LEASE AGREEMENT WITH AIR EVAC SERVICES, INC. Dr. Martin Vanacour, City Manager, presented this request by Air Evac Services, Inc. to renew its lease of 432 sq. ft. of space in the terminal building at the Glendale Municipal Airport, along with its one reserved leased helicopter space, located southeast of the Airport Terminal Building. This company has been a tenant in the terminal building at the Glendale Airport for the last five years. The initial term of the lease will be for five years and the annual rent for the office lease and helicopter space will be $7,029.36 for the first year of this Lease. There will be a Consumer Price Index adjustment at the end of each year of the lease. The recommendation was to waive reading beyond title and adopt an ordinance authorizing the leasing of office space at the Glendale Municipal Airport to Air Evac Services, Inc. Ordinance No. 2135 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY MANAGER AND CITY CLERK TO EXECUTE A LEASE AGREEMENT WITH AIR EVAC SERVICES, INC. AT THE GLENDALE MUNICIPAL AIRPORT. 22 It was moved by McAllister, and seconded by Samaniego, to approve Ordinance No. 2135 New Series. Motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. RESOLUTION 20. PUBLIC HEARING AND APPROVAL OF THE FIVE-YEAR CONSOLIDATED PLAN AND ANNUAL ACTION PLAN FOR FISCAL YEAR 2000-2001 Ms. Lillian Hamilton, Neighborhood Services Director, presented this item. The Community Development Advisory Committee (CDAC) has reviewed the funding requests for the Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) for Fiscal Year 2000-2001. The funding recommendations are contained in the Annual Action Plan for Fiscal Year 2000-2001. An updated Five-Year Consolidated Plan, a long range planning document, has also been prepared. Federal regulations require that the Council conduct a public hearing on these plans prior to approving and submitting them to HUD. Community Development Block Grant (CDBG) — The Community Development Block Grant new funds for Fiscal Year 2000-2001 will be $2,015,000, plus $145,770 from unspent funds left from previous years. The amount available for allocation to projects is $2,160,770. In the category of public services, 25 applications were received totaling $504,313. The amount available Ito fund these requests is $302,250. In the category of public improvement projects, 13 applications were received totaling $2,316,718. The amount available to fund these projects, is $1,495,820. The allocation also includes $362,700 for administration of the grant. It was originally recommended to allocate $5,000 to the Glendale Library. The library has received a $30,000 grant from the Arizona Library Board for the All-Star Baby College Program and, therefore, will not utilize the CDBG funds. On April 6, 2000, the Community Development Advisory Committee met and reallocated $2,500 to Faith House Counseling Services and $2,500 to Plus 50 Placement Center, Inc. for counseling and employment services. HOME - For Fiscal Year 2000-2001, the HOME entitlement is $497,951. The allocation includes 10% for grant administration - 4% will be used by the Maricopa County Consortium and 6% by the City. The amount available to fund HOME projects is $468,796. The City received three requests for HOME funds, totaling $450,000. All three requests were fully funded, with the extra $18,796 allocated to the Neighborhood Revitalization Replacement Housing Program. This year, $100,000 of previous years HOME funds was also reprogrammed from the Single Family Rehabilitation Program to the Replacement Housing Program. 23 Execution of Documents - The resolution authorizes the City Manager to execute all necessary documents on behalf of the City with regard to the Five- Year Consolidated Plan and Annual Action Plan. It specifically authorizes the City Manager or his designee to sign contracts over $25,000 as long as the allocated amount, program description, and provider are consistent with the approved Annual Action Plan, as approved by the Mayor and Council. The recommendation was to conduct a public hearing, waive reading beyond the title, and adopt a resolution authorizing the approval and submission of the Five-Year Consolidated Plan for 2000-2004 and the Annual Action Plan for Fiscal Year 2000-2001 to the U.S. Department of Housing and Urban Development (HUD). Mayor Scruggs opened the public hearing on Agenda Item No. 20. As there were no comments, she closed the public hearing. Resolution No. 3373 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING THE SUBMISSION OF THE FIVE-YEAR CONSOLIDATED PLAN AND THE ANNUAL ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG); AND ACCEPTING A GRANT OFFER IN THE AMOUNT OF $2,015,000 AND HOME INVESTMENT PARTNERSHIPS GRANT IN THE AMOUNT OF $497,951. It was moved by Goulet, and seconded by Samaniego, to pass, adopt and approve Resolution No. 3373 New Series. The motion carried, with Lieberman abstaining due to a conflict of interest. BOARDS AND COMMISSIONS 21. BOARDS AND COMMISSIONS Appointments are to be made to the following Boards and Commissions that have vacancies or expired terms: Effective Term Date Expires Board of Adjustment Ron Piceno (Sahuaro) Re-appointment 07/01/2000 06/30/2002 Ron Piceno (Sahuaro) Appoint as Chair 06/01/2000 06/30/2001 Gordon Cheniae (Cholla) Appoint as Vice-Chair 06/01/2000 06/30/2001 24 Effective Term Date Expires Citizen's Advisory Commission on Neighborhoods Susan Ferrell (Cactus) Re-appoint as Chair 07/01/2000 06/30/2001 Rod Beal (At-Large) Re-appointment 07/01/2000 06/30/2002 Jim Podzius (Cholla) Re-appointment 07/01/2000 06/30/2002 James M. Schecter (At-Large) Re-appointment 07/01/2000 06/30/2002 Historic Preservation Commission Douglas R. Sexton (Barrel) Appoint as Chair 04/25/2000 04/13/2001 Parks & Recreation Advisory Commission Cecil Taylor (Cactus) Appoint as Chair 04/25/2000 04/09/2001 Adam Watkins (Cholla) Appointment 04/25/2000 04/09/2002 Kathe Neyer (Mayoral) Appointment 05/25/2000 04/09/2002 Personnel Board Frances Carmichael (At-Large) Appoint as Chair 04/25/2000 04/23/2001 Planning Commission Paul Monaghan (Mayoral) Appointment 04/25/2000 03/25/2002 The recommendation was to make appointments to the various Boards and Commissions. It was moved by Martinez, and seconded by Lieberman, to appoint the appointees listed above to the Board of Adjustment, the Citizen's Advisory Commission on Neighborhoods; the Historic Preservation Commission; the Parks & Recreation Advisory Commission; the Personnel Board; and the Planning Commission, for the terms listed above. The motion carried unanimously. 25 REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Lieberman, to hold a City Council Workshop on Tuesday, May 2, 2000, at 1:30 p.m, in Room B-3 of the City Council Chambers, to be followed by an Executive Session, pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS Mr. Leonard Clark, a resident of the City of Glendale Barrel District, spoke on behalf of his many friends and family members. He expressed their opinion that it could be very intimidating for citizens to speak at City Council meetings. He asked that the Council recognize the contribution that immigrants have made to the City. He thanked the Councilmembers for the work they do. Mr. Clark mentioned the recent incident at the Peoria Homeowner's Association and expressed concern for the safety of the board members who serve on homeowners association boards. He encouraged the inclusion of churches in the plans for the downtown area. He commented that he now understood why people were nervous about taking money from the Federal Government. He noted that there are strings attached. Mr. Clark thanked the Councilmembers for returning his telephone calls. He stated that he was not aware of any other government entity that takes the time to return its citizens' calls. He also thanked the Police Department for their efforts. COUNCIL COMMENTS AND SUGGESTIONS Councilmember McAllister pointed out that the Council had stipulated more in the past ten years than it used to. Councilmember Lieberman agreed with Councilmember Martinez that the people who work with Mr. Orrin Bradshaw and Ms. Gloria Santiago have done a tremendous job in the allocation of the Federal funds. He noted that Arizona only receives 92% of the share it puts in, whereas other states receive more than 150%. He stated that he had no qualms with seeing city government and, more directly, its citizens, benefiting from the returns they get from the Federal Government. Councilmember Martinez noted that they were approaching the start of the recycling program and a neighborhood recycling party would be held on Thursday, April 27th from 5:00 to 7:00 p.m. at Utopia Park. Mayor Scruggs noted that on Saturday, April 29th, April Pools Day would be held at Glendale Community College from 9 am to 3 pm, and the 4th Annual Youth Fest (Glendale's Community Celebration of Youth) would be held at Sahuaro Ranch Park from 10 am to 3 pm. She invited everyone to attend both of these functions. 26 ADJOURNMENT There being no further business, the meeting was adjourned at 9:10 p.m. OP 'amela I1'� -s-- City Clerk 27