HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/11/2000 (3) MINUTES OF THE REGULAR MEETING OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
HELD TUESDAY, APRIL 11, 2000, AT 7:00 P.M.
The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston
and the following Councilmembers present: Goulet, Lieberman, Martinez, McAllister
and Samaniego.
Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City
Manager; Peter Van Haren, City Attorney; and Pamela Oliveira, City Clerk.
Compliance with Article VII, Section 6(c) of the Glendale Charter
A statement was filed by the City Clerk that the four resolutions and six
ordinances to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.
Mayor Scruggs welcomed a group of students from the Cactus High School
government class, who were at the meeting.
APPROVAL OF THE MINUTES OF MARCH 28, 2000
It was moved by Goulet, and seconded by Samaniego, to dispense with the
reading of the minutes of the Regular City Council Meeting of March 28, 2000, as
each member of the Council had been provided copies in advance, and approve
them as written. The motion carried unanimously.
PROCLAMATIONS AND AWARDS
NATIONAL VOLUNTEER WEEK: APRIL 9-15, 2000
Every day in the City of Glendale, volunteers show they care and can make a
difference in our community. Their efforts have a positive impact in our neighborhoods,
community and the City. Many volunteers invest their time, energy and valuable skills in
developing innovative approaches to address many of the concerns and needs of our
community. Through their efforts, volunteers are a tremendous resource that provide
the City with needed services and contribute to improve the quality of life in Glendale.
Volunteerism benefits individuals by providing the opportunity to learn new skills
and gain positive experiences. Volunteerism also provides the opportunity to satisfy
personal needs for recognition, success and being productive. In appreciation of
Glendale's many volunteers, staff requested that the Mayor and Council recognize the
work of these special individuals through a proclamation supporting the observation of
National Volunteer Week.
1
Mayor Scruggs presented a proclamation recognizing April 9-15, 2000 as
National Volunteer Week to Ms. Mary Ann Lavine, Executive Director, Glendale
Community Council Inc.; Ms. Sharon Ibarra, Coordinator of Volunteer Services for the
City of Glendale; and Ms. Shandran Thornburgh, Community Volunteer Project
Coordinator for the City of Glendale.
Ms. Mary Ann Lavine accepted the proclamation on behalf of the thousands of
volunteers in the community. We proudly spoke about Glendale being a community of
volunteers.
Ms. Sharon Ibarra thanked the Mayor and Council, as well as management and
staff, for their continued support of this program. She recognized the strength of the
City's volunteer services.
Ms. Shandran Thornburgh also thanked the Mayor and Council for their
continued support. She listed City departments that had received volunteer assistance
and noted that many projects would not have been completed without the volunteers.
CONSENT AGENDA
Dr. Martin Vanacour, City Manager, read Consent Agenda Item Nos. 1 through
10 by number and title.
1 . FINAL PLAT APPLICATION P-98-12: "SUMMERFIELD PLACE III"; 7310
NORTH 67TH AVENUE
This was a request by Cherokee Development Partners, L.L.C., for the Glendale
Elementary School District, for final plat approval for a subdivision titled "Summerfield
Place III". The site is located at the northwest corner of 67th and Myrtle Avenues. The
subdivision includes 48 single family lots on 11.4 acres, at a density of 4.2 dwelling
units per gross acre. Lot sizes vary from 5,086 square feet to 13,044 square feet, with
an average lot size of 6,071 square feet. The existing R1-4 PRD (Single Residence,
Planned Residential Development) zoning was approved prior to the adoption of the
new Single Family Residential Design Guidelines on July 13, 1999.
The final plat is in conformance with the existing R1-4 PRD (Single Residence,
Planned Residential Development) zoning and the preliminary plat approved by the
Planning Commission on May 20, 1999. All stipulations of the preliminary plat have
been satisfied.
The recommendation was to approve Final Plat Application P-98-12.
2
2. FINAL PLAT APPLICATION P-99-02: "CARMEL COVE IV" 19101 NORTH
54TH AVENUE
This was a request by Tettenhall, L.L.C. for final plat approval for a subdivision
titled "Carmel Cove IV". The site is located at the northeast corner of 54th Avenue and
Taro Lane, just south of the Utopia Road alignment.
The subdivision includes 26 single-family lots on 7.7 acres, at a density of 3.38
dwelling units per gross acre. Lot sizes range from 6,662 square feet to 16,776 square
feet, with an average lot size of 8,001 square feet. The minimum lot width is 60 feet.
The existing R1-6 PRD (Single Residence, Planned Residential Development) zoning
was approved prior to the adoption of the new Single Family Residential Design
Guidelines on July 13, 1999. The first phase of this PRD is already platted with 79 lots.
The final plat is in conformance with the existing R1-6 PRD (Single Residence,
Planned Residential Development) zoning and the preliminary plat approved by the
Planning Commission on October 21, 1999. All stipulations of the preliminary plat have
been satisfied.
The recommendation was to approve Final Plat Application P-99-02.
3. AWARD OF CONSTRUCTION CONTRACT — PYRAMID PEAK WATER
TREATMENT PLANT, BASEMENT BUILD OUT AND LAB MODIFICATIONS
This was a request for the City Council to award a construction contract to
Woods Construction Co. in the amount of $133,200 for the construction of new office
and laboratory space within the existing Pyramid Peak Water Treatment Plant.
The Pyramid Peak Water Treatment Plant Expansion was planned in 1996 and
completed in July of 1999. At the time of planning, the basement improvements were
anticipated for the future and were intended to be completed, as needed, under a
separate contract. The purpose of this project is to provide three offices, a conference
room, a multi-use room and a laboratory consisting of approximately 2,000 square feet
in the basement. This will allow full use of the current facility to meet staff needs.
Nine bids were received and opened on March 21, 2000. Woods Construction
Co. submitted the lowest bid in the amount of $133,200. Engineering Department staff
reviewed the bids and qualifications of the low bidder and recommended award of the
contract to Woods Construction Co.
Funds for this project are available in Pyramid Peak Water Treatment Plant
Expansion Account Number 50-9260-8300.
The recommendation was to award the construction contract to Woods
Construction Co. in the amount of $133,200.
3
4. AWARD OF BID 00-03, MOBILE CONCRETE MIXER
Three bids were received to provide the City with a new mobile cement mixing
truck. The truck will be utilized by the Publics Works Streets Division for concrete
installation and repairs, including ADA (Americans with Disabilities) handicap ramps
and required projects, sidewalks, curbs and gutter repairs. The new truck has a full
factory warranty and is a new addition to the City's fleet. The lowest responsible and
responsive offer was submitted by Freightliner Arizona Ltd. The bid specification
contains an option clause that permits the City, at the discretion of the City Manager, to
purchase as additional unit at the same price for a period of one year from City Council
award. Funding is available in Streets Division Department Account Number 12-6232-
8400.
The recommendation was to award the purchase of one mobile cement mixing
truck to Freightliner Arizona Ltd. in the amount $134,517.30, taxes included.
5. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT — ARROWHEAD
RANCH WATER RECLAMATION FACILITY CAPACITY EXPANSION
CONSTRUCTION SERVICES
This was a request for City Council approval of a Professional Services
Agreement with the firm of Damon S. Williams Associates L.L.C, in the amount of
$159,582 for the performance of design and construction services needed to upgrade
the Arrowhead Ranch Water Reclamation Facility.
This agreement would allow for pump and piping modifications to the non-
potable water system, allowing the pumps to restart after a power failure and also meet
the occasional high water demands that are required by plant processes. Since these
items should have been part of the original Arrowhead Ranch Water Reclamation
Facility design, the City will pursue cost recovery from the original designer for
applicable omissions.
Damon S. Williams Associates L.L.C. is the consultant presently working on the
Arrowhead Expansion Project. Because time is of the essence and its familiarity with
the construction of the plant expansion, Damon S. Williams Associates L.L.C. was
selected as the best qualified to perform the services required.
Funds in the amount of $159,582 are available in Arrowhead Ranch Water
Reclamation Facility Project Account Number 50-9261-8300. Engineering staff
reviewed the proposed fee and found it to be fair and reasonable.
The recommendation was to approve the professional services agreement with
the firm of Damon S. Williams Associates L.L.C. in the amount of $159,582.
4
6. 2000-2001 EMPLOYEE BENEFIT PROGRAM RENEWAL
In February of 2000, the City began the renewal process for the 2000-2001
employee benefits plan year that begins on May 1st. This renewal date applies to the
medical, dental, vision, life insurance, employee assistance plan and flexible spending
accounts. Benefits Department staff, the management team and the Employee Health
Care Task Force have developed recommendations for renewing the following benefit
plans:
Medical (Blue Cross/Blue Shield)
A 3% increase is required to fund the anticipated claims and administrative fees.
Two revisions to the benefit plan will reduce the 3% rate increase to just a 0.5%
increase. These plan revisions are to increase the City's specific stop loss from
$100,000 to $125,000 per policy year and to change the prescription drug co-
payments for both the HMO and PPO plans to $5 generic, $10 for formulary
brand name drugs and $20 for all other brand name drugs. These co-payments
apply to retail pharmacy and mail order purchases. The projected 0.5% will be
paid from the $250,000 budgeted by the City for the 2000-2001 plan year. Any
portion of the $250,000 budgeted for a rate increase, that is not used, will be
deposited into a Employee Health Care Trust for use in stabilizing future benefit
plan rate increases. These two plan changes eliminate the need to change
medical plan rates.
Dental (Delta Dental/United Dental)
Pursuant to a request for proposal, the Employee Health Care Task Force
recommended renewing the HMO dental plan contract with United Dental Care
and awarding the PPO dental plan contract to United Concordia Dental
Company. There are no changes to the HMO plan design. For the PPO, rates
are reduced 3.1% and maximum calendar year benefit is increasing from $1,000
to $1,250. Composite rates derived from blending the HMO and PPO plan rates
will no longer be used. The portion of the dependent dental premium paid by an
employee will decrease $13.96 per pay period on the HMO and $0.64 for the
PPO. Based on current enrollment in the two plans, the rate changes result in
savings of $45,800 to the City.
Vision (Vision Service Plan)
Monthly rates for the optional vision plan are increasing $0.20 per pay period for
single coverage and $5.33 for family coverage. The benefit for frames will
increase from $25 to $35. Rates are guaranteed for two years.
Life Insurance (Medical Life Insurance Co.)
There is no change in rates or benefits for the 2000-2001 plan year.
5
Employee Assistance Plan (EAP Preferred)
There is no change in cost or benefits for the 2000-2001 plan year.
Administration of the Flexible Spending Accounts (Merrill Bostrom
Associates)
There is no increase in cost for this service for the 2000-2001 plan year.
The information on the renewal process and recommendations was presented to
Council at its Workshop session held on April 4, 2000. Employees will able to re-enroll
for their benefits plans at the Human Resources office at any time during the month of
April or at the Employee Benefits Fair scheduled for April 20, 2000.
The recommendation was to authorize the City Manager to renew all contracts
with the recommended providers of the City's benefit services.
CONSENT RESOLUTIONS
7. COMMUNITY ACTION PROGRAM CONTRACT WITH MARICOPA COUNTY
Glendale's Community Action Program (CAP) provides direct services and
referrals to a large number of low and moderate-income Glendale residents each year.
Services include energy assistance payments, weatherization assistance, emergency
assistance for families, which includes homeless assistance, and temporary rent
subsidies.
The Maricopa County Human Services Department has proposed to renew its
contract to provide partial funding for the 2000-2001 fiscal year operation of the
Community Action Program in the amount of $154,961. This proposed amount is the
same amount provided in the current fiscal year. A portion of the CAP's funding in the
amount of $102,097 is a base budget transfer from the General Fund.
The City of Glendale also provides in-kind contributions for office space, utilities
and custodial services, and miscellaneous operating expenses. Due to the timing of
the County budgetary process, it has been requested that the contract be approved by
the City in April. Any subsequent changes in the contract amount, made by either
entity, would be brought back to the City Council in the form of an amendment to the
agreement.
In addition to the operating funds, Maricopa County also provides direct service
funds for various programs. To date this year, those direct benefit dollars have
amounted to $214,352.
6
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the City Manager to renew the annual contract with the Maricopa
County Human Services Department for partial funding of the Community Action
Program.
Resolution No. 3364 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO
AMENDMENT NO. 4 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE
MARICOPA COUNTY HUMAN SERVICES DEPARTMENT CONCERNING THE CITY
OF GLENDALE'S COMMUNITY ACTION PROGRAM.
8. CENTRAL ARIZONA WATER CONSERVATION DISTRICT V.. UNITED
STATES OF AMERICA, ET AL.
The cities of Chandler, Glendale, Goodyear, Mesa, Peoria and Scottsdale have
jointly engaged outside counsel to represent their common interests in the above
lawsuit. This lawsuit involves the much published dispute between the Secretary of
Interior and Arizona over the repayment obligations of the Central Arizona Project. A
decision in favor of the United States could cost Glendale as much as $600,000 to
$700,000 each year in increased CAP (Central Arizona Project) water costs. As in any
litigation with many parties, a large group of similarly situated parties with common
representation can have a much greater effect that than those same parties would have
individually.
The law firm of Ulrich, Kessler & Anger, P.C. has been hired to represent the
cities in this lawsuit. The firm's senior partner, Paul G. Ulrich, is an experienced
Federal Court litigator and partner William H. Anger has successfully represented many
of these same cities before the Arizona Supreme Court in matters related to the Gila
River Adjudication. The cost of this representation will be shared by the cities, based
on the 1995 census estimate. Glendale's annual share will be about $20,754. Funds
for this project are in Water/Sewer Enterprise Fund Account Number 50-1512-7330.
The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the entering into of the Fourth Intergovernmental Agreement and
contract for legal services with the cities of Chandler, Mesa, Goodyear, Scottsdale and
Peoria relating to the joint legal representation in the case of Central Arizona Water
Conservation District v. United States of America, et al.
Resolution No. 3365 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT AND CONTRACT FOR LEGAL SERVICES
WITH THE CITIES OF CHANDLER, GOODYEAR, MESA, PEORIA AND
SCOTTSDALE RELATING TO JOINT LEGAL REPRESENTATION IN THE CASE OF
CENTRAL ARIZONA WATER CONSERVATION DISTRICT v. UNITED STATES OF
AMERICA, ET AL.
7
9. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR
ACCEPTANCE OF FEDERAL TRANSIT ADMINISTRATION GRANT FUNDS
AZ-90-X050
Federal funds for Glendale's public transit operation are received through an
annual grant from the Federal Transit Administration. The grant comes in one allotment
for the region. The City of Phoenix has been designated by the Maricopa Association
of Governments as the regional recipient of that grant. Phoenix distributes the funds to
other cities in the metropolitan area.
This intergovernmental agreement (IGA) authorizes grant funding for $68,900 for
maintenance expenses and $457,437 for capital purchases. These amounts include
80% federal funds and the required 20% local match. The IGA allows the City of
Phoenix to reimburse the City of Glendale $55,120 (80%) for the federal share of Dial-
A-Ride Fiscal Year 1999/2000 maintenance costs. These funds will be expended in
this fiscal year's operating budget. In addition, this agreement authorizes $260,000
(80%) for the federal share of five transit buses and $105,950 for the federal share of
ten bus stop passenger improvements. These capital purchases, which have not yet
been made, will require a 20% local match of $91,487. The local match is included in
the City's Transit Capital Budget, Account Numbers 26-8603-8400 and 26-8601-8400.
The recommendation was to waive reading beyond the title, and adopt a
resolution to authorize execution of an intergovernmental agreement with the City of
Phoenix for the reimbursement of the federal portion of Fiscal Year 1999/00 Dial-A-Ride
maintenance expenses and capital purchases made under the Federal Transit
Administration Grant AZ-90-X050.
Resolution No. 3366 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR THE
REIMBURSEMENT OF THE FEDERAL PORTION OF FISCAL YEAR 1999/2000
CAPITAL, MAINTENANCE AND PLANNING EXPENSES MADE UNDER THE
FEDERAL TRANSIT ADMINISTRATION GRANT NO. AZ-90-X050.
It was moved by Lieberman, and seconded by Martinez, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 9, including the
approval and adoption of Resolution Nos. 3364 New Series, 3365 New Series, and
3366 New Series. The motion carried unanimously.
Agenda Item No. 10 was heard separately as per the request of Dr.
Vanacour.
8
10. RESOLUTION OF INTENT TO INCREASE IMPACT FEES
Impact fees are one-time charges to developers that are used to offset the costs
resulting from new development. In 1994, the City undertook an impact fee study that
was completed and implemented on February 1, 1997. In 1999, the City Council
approved the contract to have Tischler & Associates review the previous study and
make recommendations for expanding the fees to cover the actual cost of development
on the City. Tischler & Associates has completed the study and recommended changes
to the fees and the addition of a category for general government. Council reviewed the
recommendations on March 21,2000 and directed staff to start the process of adopting
the new fees.
Arizona State law requires that, prior to increasing impact fees, the City follow
several required steps. The first step is to pass a resolution stating the City's intent to
increase impact fees. The second step is to publish a notice in the Glendale Star setting
the date of a public hearing regarding the new fees. The third step is to hold a public
hearing at least thirty days after the resolution of intent to increase impact fees that is
also at least twenty days after the public notice published in the Glendale Star. The
fourth step is to adopt an ordinance changing the impact fees at least fourteen days
after the public hearing and set the effective date of the new fees at least 90 days after
the ordinance is adopted.
The recommendation was to waive reading beyond title and adopt a resolution
declaring the City's intent to raise impact fees and setting the date of a public hearing
on impact fee increases for June 6, 2000.
Mr. Van Haren corrected Section 2 of Resolution Number 3367 to read June 6,
2000 at "5:30p.m." in lieu of "7:00 p.m.".
Resolution No. 3367 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ADOPTING THIS NOTICE OF INTENTION TO INCREASE
DEVELOPMENT IMPACT FEES; SETTING A PUBLIC HEARING ON THE
PROPOSED INCREASE; AND FILING A WRITTEN REPORT SUPPORTING THE
PROPOSED INCREASE WITH THE CITY CLERK.
It was moved by Martinez, and seconded by Lieberman, to approve the
recommended action on Consent Agenda Item No. 10, including the approval and
adoption of Resolution No. 3367, as corrected. The motion carried unanimously.
BIDS AND CONTRACTS
11 . PURCHASE OF POLICE COMMAND VAN (REMOVE FROM TABLE)
Mr. David Dobrotka, Police Chief, presented this item. The Glendale Police
Department was requesting authorization to purchase a new Police Command Van
from Lynch Diversified Vehicles. The Command Van will be utilized for a variety of
9
functions, including Tactical Operations Unit call outs, major crime scene call outs, fatal
traffic collision call outs, DUI (Driving under the Influence) task force operations,
community meetings, and neighborhood problem solving efforts.
The proposed Command Van will be manufactured by Lynch Diversified Vehicles
to meet the design criteria set by the Glendale Police Department and the Equipment
Management Division of the Field Operations Department. The Command Van comes
with full factory warranties on the engine, drive train, and all interior and exterior
components. Funding is available in Police Department Administration Account
Number 01-3210-8900, and RICO funds Account Number 48-7076-8400.
On March 28, 2000 a request was made by the Council to review the engine size
and the item was subsequently tabled. After reviewing the specification modifications
from the vendor, Police Department staff, in conjunction with Equipment Management
staff, recommended the installation of a Cummins ISB 260 HP turbo-charged diesel
engine in the Mobile Command Van. As a result of the engine upgrade, the vendor, as
well as Equipment Management staff, recommended the installation of the Allison 2400
heavy duty five-speed automatic transmission. This is also an upgrade from the
transmission on the original specifications.
The original purchase price submitted by the vendor was $226,260.54 (including
tax). The vendor revised the Specification Proposal to include the upgrade of the
engine and transmission. The revised purchase price submitted by the vendor is
$234,810.10 (including tax). The difference between the original purchase price and
the revised purchase price is $8,549.56.
Staff from Equipment Management reviewed the new specifications and agreed
that the upgrades will be compatible with the intended use of the vehicle.
The recommendation was to remove this item from the table and authorize the
purchase of the Police Command Van from Lynch Diversified Vehicles in the amount of
$234,810.10, taxes included.
Mr. Dobrotka noted that there was an error in the council communication. The
Allison heavy duty five-speed automatic transmission is an Allison 2000 and not 2400.
It was moved by Lieberman, and seconded by Martinez, to remove Agenda
Item No. 11 from the table. The motion carried unanimously.
It was moved by Lieberman, and seconded by Goulet, to authorize the
purchase of the Police Command Van from Lynch Diversified Vehicles in the
amount of $234,810.10, taxes included. The motion carried unanimously.
12. APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT - COMPUTERIZED TRAFFIC SIGNAL MANAGEMENT SYSTEM
Mr. James Book, Transportation Director, presented this request for City Council
approval of an amendment to the professional services agreement with the firm of
TransCore ITS, Inc. (TransCore) in the amount of $296,565 for engineering services to
10
prepare the design of a computerized traffic signal management system on 59th and
Glendale Avenues. The total amount of the modified contract is $385,168.80.
On June 22, 1999, the Council approved the original professional services
agreement. This agreement provided for the development of the conceptual design of
the system. Amendment No. 1 will authorize TransCore to proceed with final design,
preparation of contract documents and bidding assistance. The work outlined in the
original agreement will soon be completed and TransCore has satisfied the contractual
requirements and related requests from the Transportation Department. The
recommendations made under the Phase 1 concept design will be incorporated into the
development of plans and specifications in order to obtain bids for implementation of
the computerized signal system.
The recommended improvements include the installation of a computerized
signal system on 59th Avenue from Camelback Road to Bell Road and on Glendale
Avenue from 45th to 99th Avenues. This contract amendment will provide for the
preparation of plans and specifications for the system hardware and software that will
operate the traffic signals. Also included in the amendment is the design of a traffic
management center in the City's Emergency Operations Center located at Fire Station
157, as well as the design and installation of closed circuit television cameras to
monitor traffic at selected intersections. The City of Glendale has been awarded
$2,867,716 of federal funding in Congestion Management Air Quality (CMAQ) grants.
This contract is necessary for the City to obligate these time sensitive funds.
In the original Request for Proposals for the System, four phases were identified
to implement the system. Staff recommended approval of Amendment No. 1 due to
TransCore's familiarity with the City's existing traffic signal system and the successful
completion of the conceptual design (Phase 1) of the system.
Funds in the amount of $263,011 are available in Signal Computerization
Account Number 62-8805-8330. A transfer of funds in the amount of $42,554 from
Signal Computerization Account Number 61-9546-8330 was requested to cover the
difference and for staff charge backs to manage the project.
The recommendation was to approve Amendment No. 1 to the professional
services agreement with TransCore ITS, Inc., in the amount of $296,565 and authorize
the transfer of funds.
Councilmember Goulet asked if the computerized signal system would improve
the traffic congestion caused by the train. Mr. Book replied that it would not, but noted
that the proposed overpass would have a great impact on that situation. He said that
the computerized signal system and traffic management center, which will be housed in
the Emergency Operations Center at Fire Station #157 (19658 North 59th Avenue) is a
critical step in improving the City's traffic management.
11
Councilmember Martinez asked Mr. Book to expand on the installation of closed
circuit television cameras for selected intersections. He asked know how this
monitoring would assist the City. Mr. Book replied that, as part of the AzTech Program,
the City presently has one camera, which is located on 59t Avenue. He explained the
benefit of cameras to monitor selected intersections in the City.
Councilmember Lieberman noted that the intersection of 43rd and Glendale
Avenues was controlled by the City of Phoenix. He asked Mr. Book if the City of
Glendale was working with the City of Phoenix with regard to this intersection. Mr. Book
replied in the affirmative. Councilmember Lieberman questioned whether the amount
requested, i.e. $296,565 was correct. He said that, according to his calculations,
$263,011 and $42,554 equals $305,565. He questioned where the missing $9,000
was. Mr. Book stated that the difference of $9,000 was included staff chargebacks in
the transfer of funds which were not approved. He confirmed that $296,565 was the
correct amount.
It was moved by Lieberman, and seconded by Martinez, to approve
Amendment No. 1 to the professional services agreement with TransCore ITS,
Inc. in the amount of $296,565 and authorize the transfer of funds. The motion
carried unanimously.
13. AWARD OF CONSTRUCTION CONTRACT — CHOLLA WATER TREATMENT
PLANT CHLORINE SCRUBBER
Mr. Grant Anderson, City Engineer, presented this request for City Council award
of a construction contract to Felix Construction in the amount of $318,346 for the
purchase and installation of a new chlorine scrubber system for the Cholla Water
Treatment Plant.
The Cholla Water Treatment Plant does not currently have a chlorine scrubber
and consequently this project is needed to bring the plant's chlorine system up to
current standards. The need for this chlorine scrubber was identified in the 1999 Risk
Management Plan for the Cholla Water Treatment Plant.
On March 28, 2000 three bids were received and opened, with Felix
Construction submitting the low bid in the amount of $318,346. The City's consultant
on the project, Black & Veatch, reviewed the bids and the qualifications of the low
bidder, and recommended award of the contract to Felix Construction. Engineering
Department staff agreed with this recommendation.
Funds for this project are available in the 1999-2000 Capital Improvements
Program, Utilities Funds, Account Number 50-9272-8300.
The recommendation was to award the construction contract to Felix
Construction in the amount of $318,346.
12
Councilmember McAllister asked for an explanation of a chlorine scrubber. Mr.
Anderson explained the chlorine scrubber's function and the safety issue.
It was moved by Eggleston, and seconded by Samaniego, to award the
construction contract to Felix Construction in the amount of $318,346. The
motion carried unanimously.
PUBLIC HEARING — LIQUOR LICENSE
14. LIQUOR LICENSE NO. 3-699 — BOMBAY PALACE
This was a request for a new series 12 (restaurant) license for the Bombay
Palace, which is located at 5775 West Bell Road, Suite 5. The previous owner
operated this business as the Bombay Palace and held a series 12 (restaurant) license
at this location. A new series 12 license is required for this location because a series
12 license is not transferable.
The applicant is presently operating at this location pursuant to an interim permit.
The approval of this license will not increase the total number of liquor licenses in this
area.
The establishment is over 300 feet from any school or church. No protests were
filed during the 20-day posting period. The applicant was notified by regular and
certified mail of the hearing date, place and time. The Planning Department, the Police
Department and the Maricopa County Health Department have reviewed the application
and determined that it meets all technical requirements.
The recommendation was to conduct a public hearing and forward the
application to the State of Arizona Department of Liquor Licenses and Control, with the
recommendation for approval.
Mayor Scruggs opened the public hearing on agenda item No. 14. As there
were no comments, she closed the public hearing.
It was moved by Martinez, and seconded by Lieberman, to forward Liquor
License Application No. 3-699 for Bombay Palace to the State of Arizona
Department of Liquor Licenses and Control, with the recommendation for
approval. The motion carried unanimously.
13
ORDINANCES
15. REQUEST TO INCREASE THE AUTHORIZED STRENGTH OF THE
TRANSPORTATION DEPARTMENT
Mr. James Book, Transportation Director, presented this request for the adoption
of an ordinance to increase the authorized strength of the Transportation Department
for the purpose of hiring a full-time Transportation Planning Manager.
The recent passage of the City of Phoenix Transportation 2000 initiative will
provide opportunities for improving connectivity with existing routes, linkage with new
routes, utilization of additional transportation modes, and increased travel options for
Glendale citizens in general. The Transportation Department must update the City's
transportation plan in order to pursue the potential benefits of coordinating its
transportation plan with those of the City of Phoenix, other adjacent cities, the Regional
Public Transit Authority, the Maricopa Association of Governments, the State of
Arizona, Maricopa County and the Federal Highway Administration.
The Transportation Planning Manager will develop, implement and oversee the
City's transportation plan, including mass-transit, vehicular, pedestrian and bicycle
components of the plan. This position will be responsible for directing and managing all
transportation planning, modeling and forecasting efforts, as well as for identifying and
pursuing funding opportunities for transportation projects and programs.
This request was for the new position to be authorized immediately. Immediate
action will enable the Transportation Director to begin the recruitment and hiring
process before the end of this fiscal year. Without this action, the date of hire of the
successful candidate could be delayed by six months.
This proposal will result in a one-time equipment cost of $4,580 in fiscal year
1999-2000 and ongoing costs of $90,343 beginning in fiscal year 2000-2001 . This
position and associated costs are included in the City Manager's recommended, fiscal
year 2000-2001 operating budget.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing one full-time position in the Transportation Department and
authorizing the transfer of $4,580 from Contingency Fund Account Number 01-2450-
7000 to Account Number 12-6321-8400 to cover the one-time equipment costs in fiscal
year 1999-2000.
Ordinance No. 2129 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, INCREASING THE AUTHORIZED STRENGTH OF THE
GLENDALE TRANSPORTATION DEPARTMENT BY ONE (1) FULL-TIME POSITION.
14
It was moved by Eggleston, and seconded by Goulet, to approve Ordinance
No. 2129 New Series. Motion carried on a roll call vote, with the following
members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman,
Martinez, and Scruggs. Members voting "nay": none.
16. ACQUISITION OF RIVERA PROPERTY, SOUTH SIDE OF GLENDALE
AVENUE, EAST OF THE AIRPORT
Mr. Grant Anderson, City Engineer, presented this item. The main runway
extension at the Glendale Airport will require the acquisition of the Rivera property, a
4.69 acre parcel improved with two steel-framed stucco buildings totaling 6,303 square
feet.
The Rivera family has been notified of the City's intent to purchase the property
and are willing to discuss the acquisition and negotiate the acquisition upon completion
of the appraisal.
The total cost of the acquisition is unknown at this time. Estimated acquisition
and relocation costs will be approximately $500,000. Funding for this project is
available from FAA (Federal Aviation Administration) grant and State monies.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the purchase of the Rivera property, by negotiation or
condemnation.
Ordinance No. 2130 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF
CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF GLENDALE
AVENUE, EAST OF THE AIRPORT, IN GLENDALE, MARICOPA COUNTY,
ARIZONA, BY PURCHASE, OR UNDER THE POWER OF EMINENT DOMAIN, TO
BE USED IN CONJUNCTION WITH THE MAIN RUNWAY EXTENSION AND
DIRECTING THE EXECUTION OF A PURCHASE AGREEMENT AND ESCROW
INSTRUCTIONS; AND DECLARING AN EMERGENCY.
It was moved by Samaniego, and seconded by Goulet, to approve
Ordinance No. 2130 New Series. Motion carried on a roll call vote, with the
following members voting "aye": Goulet, Samaniego, McAllister, Eggleston,
Lieberman, Martinez, and Scruggs. Members voting "nay": none.
17. AIRPORT LEASE AGREEMENT WITH ARNOLD & ARNOLD, INC.
Mr. Jim McCue, Airport Manager, presented this item. Arnold & Arnold, Inc. will
lease 253.50 sq. ft. of space in the terminal building at the Glendale Municipal Airport
for the purpose of an aviation insurance adjuster. This company has been a tenant in
the terminal building at the Glendale Airport for the last five years. The initial term of
15
the lease will be for five years and the annual rent for the lease space will be $3,551.52
for the first year of this lease. There will be a Consumer Price Index adjustment at the
end of each year of the lease.
The recommendation was to waive reading beyond title and adopt an ordinance
authorizing the leasing of office space at the Glendale Municipal Airport to Arnold &
Arnold, Inc.
Ordinance No. 2131 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY
MANAGER AND CITY CLERK TO EXECUTE A LEASE AGREEMENT WITH ARNOLD
& ARNOLD, INC. FOR CERTAIN OFFICE SPACE IN THE TERMINAL BUILDING AT
THE GLENDALE MUNICIPAL AIRPORT.
It was moved by Samaniego, and seconded by Lieberman, to approve
Ordinance No. 2131 New Series. Motion carried on a roll call vote, with the
following members voting "aye": Goulet, Samaniego, McAllister, Eggleston,
Lieberman, Martinez, and Scruggs. Members voting "nay": none.
18. ABANDONMENT OF THE FORMER 83RD AVENUE ALIGNMENT, SOUTH OF
UNION HILLS DRIVE
Mr. Grant Anderson, City Engineer, presented this item. The Marlin Group,
representing the owner of the property located at the southeast corner of 83rd Avenue
and Union Hills Drive, requested that the City abandon the remaining unused right-of-
way for the former alignment of 83rd Avenue. On July 14, 1993, to accommodate the
construction of the outer loop, the 83rd Avenue bridge, and the realignment of 83rd
Avenue between Bell Road and Union Hills Drive, the City abandoned the southerly
portion of the former right-of-way for 83rd Avenue by Ordinance No. 1776 New Series.
The northerly portion of this former right-of-way was not abandoned, and adversely
affects the Marlin Group's ability to develop its property.
No objections to the abandonment have been received by any department within
the City of Glendale, nor from any outside utility company. There are no facilities
located within this right-of-way. There are no costs associated with this abandonment.
The recommendation was to waive reading beyond the title and adopt an
ordinance abandoning the right-of-way for the former alignment of 83rd Avenue, south
of Union Hills Drive.
16
Ordinance No. 2132 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF THE REMAINING
UNUSED RIGHT-OF-WAY LOCATED AT THE SOUTHEAST CORNER OF 83RD
AVENUE AND UNION HILLS TO THE OWNERS OF RECORD OF THE ABUTTING
PROPERTY; AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY
OF THIS ORDINANCE.
It was moved by Martinez, and seconded by McAllister, to approve
Ordinance No. 2132 New Series. Motion carried on a roll call vote, with the
following members voting "aye": Goulet, Samaniego, McAllister, Eggleston,
Lieberman, Martinez, and Scruggs. Members voting "nay": none.
19. ABANDONMENT OF EXCESS RIGHT-OF-WAY AT 67TH AVENUE AND UNION
HILLS DRIVE
Mr. Grant Anderson, City Engineer, presented this item. The owner of the
property at the southwest corner of Union Hills Drive and 67th Avenue is currently in
design review for the development of a dental office building at that location. There is
75 feet of existing right-of-way on 67th Avenue adjacent to this proposed development.
All necessary and typical City improvements will be located within 65 feet of right-of-
way, which is typical for this arterial.
The property owner requested the abandonment of 10 feet of right-of-way,
subject to an easement for public utilities. The Planning Department approved the
abandonment and neither any City service nor utilities will be affected. There are no
costs to the City associated with this abandonment.
The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the abandonment of a portion of 67th Avenue right-of-way,
subject to an easement for public utilities.
Ordinance No. 2133 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF EXCESS RIGHT-OF-
WAY AT 67TH AVENUE AND UNION HILLS TO THE OWNERS OF RECORD OF THE
ABUTTING PROPERTY; AND DIRECTING THE CITY CLERK TO RECORD A
CERTIFIED COPY OF THIS ORDINANCE.
It was moved by Martinez, and seconded by Lieberman, to approve
Ordinance No. 2133 New Series. Motion carried on a roll call vote, with the
following members voting "aye": Goulet, Samaniego, McAllister, Eggleston,
Lieberman, Martinez, and Scruggs. Members voting "nay": none.
17
20. PURCHASE OF BANK OF AMERICA BUILDING
Mr. Ed Beasley, Assistant City Manager, presented this item. The City Council
has a long-standing goal of improving the downtown area through the acquisition and
redevelopment of existing property. The purchase of the Bank of America building,
located at 5820 West Glenn Drive, supports this philosophy and assures the long-term
existence of 56,387 square feet of Class A office space in the downtown area. The
acquisition of this building will meet the goals identified by the City Council in the
Capital Improvement Plan and the Downtown plan and the goal of the Citizen's Bond
Committee by creating a downtown office campus setting and providing space for
downtown restrooms, a tourism center, and development of parking opportunities in the
area.
The building is currently rented to 98% of capacity and has a positive cash flow.
The seller has offered the property at $5.3 million, which includes the assumption of
existing financing. This price has been substantiated by an appraisal conducted by a
certified appraiser. The acquisition will be financed through a lease purchase
arrangement covering approximately 11 years. Repayment of the lease will be
appropriated through the general fund.
An independent assessment of the structure has found it to be in excellent
condition. The title of the property is clear and there are no environmental problems
associated with the property.
The recommendation was to waive reading beyond title and adopt an ordinance
authorizing the City Manager to execute all documents necessary for the purchase of
the Bank of America building.
Ordinance No. 2134 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF
CERTAIN REAL PROPERTY LOCATED AT 5800 WEST GLENN DRIVE IN
GLENDALE, MARICOPA COUNTY, ARIZONA, AND DIRECTING THE EXECUTION
OF A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS.
It was moved by Goulet, and seconded by Samaniego, to approve
Ordinance No. 2134 New Series.
Vice Mayor Eggleston commented that this was a great step for downtown
Glendale. It will solve downtown parking problems, especially for the Civic Center. He
noted that the building will pay for itself from the income derived from renting.
Councilmember Lieberman agreed with Vice Mayor Eggleston. He recalled
having attended the groundbreaking of the Bank of America building and said he was
pleased that the City had purchased this building.
18
Councilmember Goulet complimented staff on this successful acquisition. He
noted that it reflected positively on the downtown area.
Councilmember Samaniego complimented Mr. Beasley and Mr. Art Lynch,
Finance Director, on the excellent job that they did in putting this acquisition together.
Upon a call for the question, the motion carried on a roll call vote, with the
following members voting "aye": Goulet, Samaniego, McAllister, Eggleston,
Lieberman, Martinez, and Scruggs. Members voting "nay": none.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Eggleston, and seconded by Lieberman, to hold a City
Council Workshop in Room B-3 of the City Council Chambers, at 1:30 p.m. on
Tuesday, April 18, 2000, to be followed by an Executive Session, pursuant to
A.R.S. 38-431.03. The motion carried unanimously.
CITIZEN COMMENTS
No requests from citizens to speak at the meeting were received.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Goulet reminded everyone that the City was hosting its annual
Jazz and Blues Festival in downtown Glendale this coming weekend.
Councilmember McAllister commented on how spectacular the Sine Hardware
building looked. He encouraged everyone to come and see this refurbished building.
Vice Mayor Eggleston encouraged everyone to attend the Jazz and Blues
Festival at Murphy Park in downtown Glendale this weekend. He noted that this week
marked Mayor Scruggs' 10th anniversary as an elected official with the City of Glendale.
Councilmember Lieberman complimented Ms. Mary Ann Lavine, Ms. Sharon
lbarra, and Ms. Shandran Thornburg, who had accepted the proclamation for National
Volunteer Week earlier in the meeting. He agreed with the Police Department's
decision to put a bigger engine in its new van. He also invited everyone to attend the
Jazz and Blues Festival this weekend. He commented on Governor Hull having
recently vetoed the bill to allocate money to ASU (Arizona State University) West. He
noted the importance of allocating funds to all educational facilities.
Councilmember Martinez noted that April 28th is April Pool's Day. He stressed
that we cannot be careful enough when around water. He reminded those who were
interested that he was holding a meeting at Casa Campana at 2:00 p.m. on
Wednesday, April 12tH
19
Mayor Scruggs stated that the purchase and renovation of the Sine Hardware
building and the purchase of the Bank of America building reflects the City's
commitment to improving and maintaining the downtown area. It is important not to let
the City's assets get out of its hands. She said that it was ten years ago yesterday
when she took the oath of office. She thanked the citizens of Glendale for supporting
her. She noted that she was privileged to have seen many positive changes in the City
over the past 10 years.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:05 p.m.
all?' de- --
Pamela •Iiveira - City Clerk
20