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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 1/25/2000 (5) MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, JANUARY 25, 2000, AT 7:00 P.M. The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston and the following Councilmembers present: Goulet, Lieberman, Martinez, McAllister and Samaniego. Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City Manager; Peter Van Haren, City Attorney; and Pamela Oliveira, City Clerk. Compliance with Article VII, Section 6(c) of the Glendale Charter A statement was filed by the City Clerk that the two ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF JANUARY 11, 2000 It was moved by Eggleston, and seconded by McAllister, to dispense with the reading of the minutes of the Regular City Council Meeting of January 11, 2000, as each member of the Council had been provided copies in advance, and approve them as corrected. The motion carried unanimously. PROCLAMATIONS AND AWARDS ACCEPTANCE OF THE 1999 IAP2 CORE VALUES AWARD The International Association for Public Participation (IAP2) Core Values Project of the Year was awarded to the City of Glendale for its public partnership project WATERS. The Core Values Award was instituted in 1998 to recognize outstanding achievement in the application of public participation projects. In 1993, the City of Glendale realized it needed to re-evaluate its approach to managing wastewater because (1) the City was reaching maximum capacity at the 91st Avenue Wastewater Treatment Plant; (2) state and federal water quality standards were getting tighter, potentially causing an increase in wastewater rates; and (3) since the City of Glendale is a desert community, Arizona water law requires that the City identify new water sources to meet the needs of its growing community and demonstrate an assured water supply to new developments. The City also recognized that wastewater management is of great importance to the citizens of Glendale. As a result, a partnership was developed between the City's staff and citizens in a public process known as Project WATERS. 1 The judges were particularly impressed by the fact that "the City did not use public participation just to consider the site, but was willing to stop, back up, and engage the community in problem definition and the assessment of project need. The techniques used in this project are staples of public participation, but they were well combined in a solid and effective program." Ms. Gloria Olaya, Senior Management Assistant in the Engineering Department, introduced Dr. Martha Rozelle, Past-President of The International Association for Public Participation. Dr. Rozelle presented the 1999 IAP2 Core Values Award to Mayor Scruggs, who accepted the award on behalf of the City of Glendale. Dr. Rozelle explained why the City won the award. Mayor Scruggs thanked Dr. Rozelle for the award. She said that receiving the award was particularly meaningful because, over the last several years, the City has been looking for more ways to increase citizen participation and Project WATERS exemplified the City of Glendale's commitment to citizen participation in government. CONSENT AGENDA Dr. Martin Vanacour, City Manager, read Consent Agenda Item Nos. 1 through 3 by number and title. 1. AWARD OF PROPOSAL 99-72, APOLLO SWIMMING POOL REPLASTERING One offer was received to replaster the Apollo High School swimming pool and resurface the cool decking. There are approximately six companies in Arizona that have a commercial contractor's license for the construction and maintenance of commercial swimming pools. These companies were contacted to ask why they did not respond to the solicitation. One contractor indicated that they only do new construction, three contractors said the job was too big, and one contractor said that they specialize in resorts and specialty pool construction. An evaluation committee from the Parks and Recreation Department reviewed the offer and determined that it met the evaluation criteria and was within the cost budgeted for the project. Funding is available in Account Number 36-8514-8300 (Pool Restoration). The recommendation was to award Proposal 99-72 for the replastering of the Apollo High School swimming pool to Shasta Industries in the amount $125,000, taxes included. 2. CONTRACT AWARD: COUNTRY GABLES PARK IMPROVEMENTS — NEIGHBORHOOD PARTNERSHIP GRANT This was a request to award a construction contract to J. Banicki Construction, in the amount of $167,526 for the renovation of Country Gables Park, which is located at 2 52nd Avenue and Acapulco Lane. The park renovations will consist of two new ramadas, new playground equipment, a new water fountain, an adult fitness course, a new volleyball court, picnic tables, benches, handicapped accessible-sidewalks and various landscape improvements. Funding for this project has been approved by the Mayor and City Council in two phases. Initially, the neighborhood association applied for and received $69,833 in Fall 1998 Neighborhood Partnership funds for the park renovation project. Upon approval of the grant, representatives from the neighborhood worked with a professional architect over a period of six months on the renovations and then initiated a competitive bid process for construction services to renovate the park, as designed. Due to higher than expected construction costs submitted via the bid process, the neighborhood decided to re-apply for additional Neighborhood Partnership funds to complete the renovations as designed. On November 23, 1999, the Mayor and City Council approved the request for these additional funds in the amount of $109,948.63. Combined with $61 ,961.60 in remaining funds from the original grant, less architectural fees and a $5,000 contribution from the Parks and Recreation Department, the Port-au- Prince neighborhood now has sufficient funding ($176,910.23 in total) to complete the renovation of the park as designed and approved by the neighborhood. Three bids were received and opened at 2:00 p.m. on Wednesday, December 22, 1999. M.R.A. Construction Incorporated, initially submitted the lowest bid in the amount of $155,844.84 to construct the project as designed. However, after reviewing a protest challenging the professional license certification of M.R.A. Construction, the State of Arizona Registrar of Contractors issued a written ruling upholding the protest. Since M.R.A. Construction is not certified by the State to perform this type of improvement, the second lowest bidder J. Banicki Construction, a qualified and licensed contractor, was selected to complete the project for $167,526. The Engineering Department, the Materials Management Department, and the City Attorney's office all concurred with this recommendation. Funds are available for the construction of this project in Account Number 01- 8968-8330 (Neighborhood Partnership) and Account Number 36-8517-8300 (Park Bond Fund-Park Enhancements). The recommendation was to award the construction contract to J. Banicki Construction, in the amount of $167,526, taxes included, and authorize the transfer of $5,000 from Account Number 36-8517-8300 (Park Bond Fund-Park Enhancements) to Account Number 01-8968-8330 (Neighborhood Grant Fund). 3. CHANGE ORDER NO. 1 — SINE HARDWARE BUILDING REMODEL This was a request for City Council approval of Change Order No. 1 in the amount of $39,591 to the contract with Woods Construction Co. for the Sine Hardware building remodel. The original contract was awarded on July 28, 1999 in the amount of $1,395,000. 3 Due to the age of the existing structure and the number and type of remodeling projects that occurred over the years, several instances of changed conditions were discovered during demolition. Additional framing and structural supports were required under uncovering the old walls and ceilings and determining that the actual existing conditions needed reinforcement. Replacement of roof sheathing was required in several areas after removal of the old roof uncovered some rotted decking. Finally, it was discovered that six to eight inches of the north building face was largely unsupported after excavation work revealed a lack of foundation support. This change order reflects the additional costs needed to provide the required structural improvements to the existing foundation. The total amount of this change order is $39,591, resulting in a revised contract amount of $1,434,591 . Funds are available in Account Number 01-8987-8300 (Sine Hardware Acquisition). Engineering staff reviewed the costs and found them to be fair and reasonable. The recommendation was to approve Change Order No. 1 to Woods Construction Co. for $39,591. Mr. Leonard Clark, a resident of the City of Glendale Barrel District, submitted a public hearing speaker's card on agenda item Nos. 1 , 2, and 3. With regard to Agenda Item No. 1, Mr. Clark stated that he was pleased that the City was keeping up the maintenance on the Apollo High School swimming pool. With regard to Agenda Item No. 2, Mr. Clark said that he was in favor of neighborhood partnership grants. However, he cautioned that the City needs to be assured that homeowner associations' board member elections are conducted fairly. With regard to Agenda Item No. 3, Mr. Clark stated that the Sine Hardware Building remodeling represents money well spent to preserve Glendale's past. It was moved by Lieberman, and seconded by Martinez, to approve the recommended actions on Consent Agenda Item Nos. 1, 2, and 3. The motion carried unanimously. LIQUOR LICENSE 4. LIQUOR LICENSE NO. 3-683 - GOLDEN DRAGON This was a request for a new series 12 (restaurant) license for Golden Dragon, which is located at 5920 West Greenway Road. The previous owner operated this business as Zhong Shan and held a series 12 (restaurant) license at this location. A new series 12 license is required for this location because a series 12 is not transferable. The applicant is presently operating at this location pursuant to an interim permit. The approval of this license will not increase the total number of liquor licenses in this area. 4 The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The applicant was notified by regular and certified mail of the hearing date, place and time. The Planning and Zoning Department, the Police Department and the Maricopa County Health Department have reviewed the application and determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward the application to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Martinez, to forward Liquor License Application No. 3-683 — Golden Dragon, to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. ORDINANCES 5. PURCHASE OF PROPERTY FOR FUTURE CITY FACILITY AT 53RD AVENUE & BEARDSLEY ROAD Mr. Brooke Edwards, Fire Chief, said that both he and Dr. Martin Vanacour, City Manager, had recommended that the City acquire a 2.86 acre parcel, located at the southeast corner of 53rd Avenue and Beardsley Road, to be used as a future fire station. The parcel is owned by the Arizona Department of Transportation (ADOT) and is being offered as a direct sale to the City at the appraised value of $143,000. The City has entered into a contract with ADOT to purchase the property, contingent on formal Council approval. An Environmental Phase 1 Report has been conducted and no environmental problems have been detected. The title to the property is clear and the City has agreed to pay all closing costs and title insurance fees associated with this sale. An appropriation transfer in the amount of $143,000 needs to be made from Account Number 01-2450-7000 (General Fund Contingency) to Account Number 14- 9018-8100 (Property Acquisition) for the purchase of the property. Impact fee funds for this purchase are currently available, but are not budgeted until the next fiscal year. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the purchase of a 2.86 parcel from the Arizona Department of Transportation for $143,000, plus closing costs. 5 Ordinance No. 2116 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF 53RD AVENUE AND BEARDSLEY ROAD IN GLENDALE, MARICOPA COUNTY, ARIZONA, FOR A FUTURE CITY FACILITY AND DIRECTING THE EXECUTION OF A PURCHASE AGREEMENT AND ESCROW INSTRUCTIONS. It was moved by Martinez, and seconded by Goulet, to approve Ordinance No. 2116 New Series. Mayor Scruggs asked Dr. Vanacour if this property would be noticed as a future fire station. Dr. Vanacour replied in the affirmative. Upon a call for the question, the motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. 6. CONVERSION OF TEMPORARY PERSONNEL TO REGULAR STATUS EMPLOYEES Mr. Charlie McClendon, Budget Director and Acting Human Resources Director, presented this item. Several months ago, Dr. Martin Vanacour, City Manager, appointed a committee to study the City's temporary employee policy. The policy, as it had existed, allowed departments to employ temporaries for up to two consecutive years. Based upon the recommendations of the committee, a new temporary employee policy has been adopted, which includes the requirement that temporary employees be employed for no longer than one consecutive year. This one-year limit can be exceeded indefinitely provided that the temporary employees work less than 20 hours per week. The City's department heads identified specific instances in which refilling the positions annually would prove detrimental to the departments. In these cases, it was recommended that the temporary positions be converted to regular status positions. Other options considered, and used for many positions by departments, included outsourcing (contracting with an outside vendor) tasks currently performed by temporary employees and reorganizing departmental job duties. The Management Team recommended authorization of 37.25 positions for conversion at no additional cost to the City. There are no conversion costs due to a majority of the expenses being offset by departments applying their existing ongoing hourly or temporary budgets to the new ongoing salaries. Authorization for an additional 17.75 positions, with an ongoing cost of $146,416, will be requested in the 6 Fiscal Year 2000-01 budget to complete the transition. This issue was reviewed by the City Council at its January 18, 2000 Workshop session. The following is a list of the 37.25 positions that were recommended for conversion: Fund Division Position Positions 1 Records Mgmt. One Full-Time Office Assistant 1.00 1 Tourism One Full-Time Tourism Office Assistant 1.00 1 Marketing One Full-Time Graphics Designer 1.00 1 H.R. Admin. One Part-Time HR Recruitment Secretary 0.50, 1 Finance Admin. One Part-Time Office Assistant 0.50. 1 Accounting Svcs. One Full-Time Account Specialist in Accounts Payable 1.00 1 Crime Invest. One Full-Time Victim Assistance Caseworker ** 1.00 1 Fire Admin. One Full-Time Program Manager ** 1.00 1 Special Events One Full-Time Marketing Secretary 1.00 1 ,Special Events Two Full-Time Special Event Specialists 2.00 1 Library Four Part-Time Library Office Assistants 2.7.5 1 Cable Comm. One Full-Time Master Video Control Operator 1.00, 1 Dvlpmt. Services One Full-Time Development Plans Technician 1.00 1 Cemetery One Full-Time Cemetery Service Worker 1.00 1 Graffiti Removal One Full-Time Graffiti Buster 1.00 1 Facilities Mgmt. One Full-Time Data Entry Clerk— Cemetery 1.00 1 Facilities Mgmt. Two Full-Time Building Maintenance Workers 2.00 1 Facilities Mgmt. Two Full-Time Security Officers 2.00 1 Inspection One Full-Time Pipeline Inspector 1.00 6 Civic Center One Full-Time Civic Center Secretary 1.00 11 CDBG Programs One Full-Time Revitalization Coordinator ** 1.00 16 Equipment Mgmt. Three Full-Time Equipment Mechanics I 3.00 19 Housing Assistance One Full-Time Building Inspector ** 1.00 19 Housing Assistance One Full-Time Housing Assistance Representative ** 1.00 26 Fixed Route One Full-Time Transit Operator 1.00 47 Victim Assistance One Part-Time Secretary** 0.50 47 Victim Assistance One Full-Time Victim Assistance Caseworker ** 1.00 50 Customer Service One Part-Time Billing and Compliance Specialist 0.50 50 Utilities One Full-Time PC Operator 1.00, 55 Landfill Two Full-Time Landfill Operators 2.00 55 Landfill One Full-Time Landfill Service Worker II/Water 1.00 Wagon 55 Recycling One Full-Time Forklift Operator 1.00 37.25 7 ** Grant-funded positions The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the addition of 37.25 FTE's (regular status employees) at no cost to the existing authorized strength of 1 ,525.8 employees. The new total authorized strength will be 1 ,563.05. Councilmember Martinez asked Mr. McClendon to explain why the City was recommending this action. Mr. McClendon explained the whole process and noted that, since these current temporary employees were already in the individual departments' budget, and it would not cost the City any additional money to make these employees permanent. Ordinance No. 2117 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, INCREASING THE AUTHORIZED STRENGTH OF THE CITY OF GLENDALE BY 37.25 FULL-TIME POSITIONS BY THE CONVERSION OF CERTAIN EXISTING TEMPORARY POSITIONS TO FULL-TIME. It was moved by Goulet, and seconded by Samaniego, to approve Ordinance No. 2117 New Series. Motion carried on a roll call vote, with the following members voting "aye": Goulet, Samaniego, McAllister, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. BOARDS AND COMMISSIONS 7. BOARDS AND COMMISSIONS Appointment is to be made to the following Commissions that have vacancies or expired terms. Effective Term Date Expires Board of Adjustment Gayle Lauretta (Yucca) Appointment 01/25/2000 06/30/2000 Citizen's Advisory Commission on Neighborhoods Debe Zeppieri (Yucca) Appointment 01/25/2000 06/30/2000 Commission on Persons with Disabilities Stephanie Hayes (Mayoral) Re-appointment 01/25/2000 02/27/2000 Parks and Recreation Advisory Commission Kenneth Sutton (Yucca) Appointment 01/25/2000 06/30/2001 8 Planning Commission J. Paul Dolan (Cholla) Re-appointment 01/25/2000 03/25/2000 Mary Wurbel (Mayoral) Re-appointment 01/25/2000 03/25/2000 The recommendation was to make appointments to the various Boards and Commissions. This item was removed from the agenda due to incorrect dates being listed for terms of appointment. No action was taken. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Samaniego, to hold a City Council Workshop in Room B-3 of the City Council Building on Tuesday, February 1, 2000, at 1:30 p.m, to be followed by an Executive Session, pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS Mr. Leonard Clark, a resident of the City of Glendale Barrel District, complimented the Police Department for their enforcement of speeding limits on 67th Avenue between Olive and Northern Avenues. He noted, however, that as soon as the police leave, the speeding starts again and he would like to see something done to slow down the speeders. Also, he would like to see more lights installed in the area of Seldon Lane, which is very dark at night. Mr. Clark stated that the City needs to be sure that board member elections of homeowner associations are conducted fairly before allocating grant funds. He complimented Councilmember Lieberman on his support of Shannon's Law. He congratulated Mr. Jim Colson, the City's Economic Development Director, for encouraging a new airline reservations call center (McCord Consumer Direct) to set up its business at the Brookwood Commerce Center located at 43rd and Olive Avenues in Glendale. He said that he hoped the City could encourage Glendale residents to work at this new facility. He congratulated the Councilmembers for their support of Habitat for Humanity. He complimented Mayor Scruggs for being fair in providing him with the opportunity to express his views at Council meetings. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Samaniego thanked staff for organizing the Glendale Health and Safety Fiesta which was held this past weekend, especially the firefighters who were giving inoculations. He said that over 2,000 people had participated in this event. Councilmember Lieberman stated that Councilmember Goulet was also actively involved in supporting Shannon's Law. 9 Mayor Scruggs noted that at 10:15 a.m. on Friday, January 28th, The Challenger Learning Center of Arizona will be holding a ceremony celebratin9 the "Topping Out" of the Center's main structure. This ceremony, in honor the 14th anniversary of the Challenger Space Shuttle Mission, will be held at the Challenger Learning Center located at 21200 N. 83rd Avenue. Mayor Scruggs encouraged everyone to participate in the dedication ceremonies for two new City parks. Desert Garden Park located at 71st Avenue and Ocotillo Road will be holding its dedication at 10 a.m. on Saturday, January 29th and Discovery Park, located at 79th and Maryland Avenues will be holding its dedication at 10 a.m. on Saturday, February 5th. ADJOURNMENT There being no further business, the meeting was adjourned at 7;30 p.m. Pamela Oliveira - City Clerk 10