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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/12/2018 (5) City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 101 GLENtle Meeting Minutes Tuesday, June 12, 2018 12:30 P.M. Workshop Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 12:31 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Tom Duensing, Assistant City Manager Jack Friedline, Assistant City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk WORKSHOP SESSION 1. COUNCIL COMMITTEES Presented by: Jenna Goad, Intergovernmental & Council Services Manager Ms. Bower read the item by title. Ms. Goad said there were two Council committees for consideration, the temporary Business Council Committee and the Government Services Committee (GSC). The appointments for the Temporary Business Committee had been made and no further appointments were necessary. Councilmember Malnar had served two terms on the GSC and was not eligible for reappointment. Councilmember Malnar asked if a nomination for appointment was being requested for the GSC. Ms. Goad said that was correct. Terms were for one year but each member could serve two terms The other two members of the GSC, Councilmember Hugh and Councilmember Turner, were eligible for reappointment. Mayor Weiers asked whether the current members wished to be reappointed for a second term and if anyone was interested in filling the vacant position. Councilmember Malnar nominated Councilmember Clark for appointment to the vacant position and Councilmembers Hugh and Turner for reappointment to the GSC. There was Council consensus to proceed., 2. DISCUSSION AND POLICY DIRECTION ON APPROVAL OF SPECIAL EVENT LIQUOR LICENSES Presented by:Vicki Rios, Director, Budget and Finance Ms. Bower read the item by title. Ms. Rios said the current process for special event liquor(SEL) license approval was: City Council Meeting Minutes-June 12,2018 Page 2 of 7 •Budget and Finance received and processed the application •Reviewed by Police, Planning and Zoning, and Fire •Applications went to Council for recommendation for approval •Approved packages were submitted to the State •Could take 45-60 days to complete Ms. Rios said the State Legislature had passed House Bill 2334 which allowed Council to designate a person to approve SEL licenses in an effort to reduce the amount of time it took to complete the approval process. The proposed process would be: •Maintain Budget and Finance acceptance and review of applications • Maintain Police, Planning and Zoning, and Fire review •Final approval or disapproval from Council-approved designee—proposed designee would be the Finance Director Mayor Weiers suggested his office as the final approval for the SELs. The Mayor's Office worked closely with many charitable organizations and received calls daily regarding the status of SELs. He believed it would help expedite the process. Councilmember Clark was comfortable with the proposed changes but did not agree with Council not knowing of each license application. She would support the change if the Finance Director communicated the SELs that were approved. She preferred the Mayor's Office support the license process administratively but not be the final approval. It appeared the State's goal was to lean the process down. Final approval coming from the Mayor's Office would not accomplish the goal. Ms. Rios said Councilmembers did receive notification when a new liquor license was received within their district. Notifying the Council upon receipt of an application could be done. Vice Mayor Tolmachoff was in favor of the new procedure to shorten wait times and transition the process to be an administrative function in the Budget and Finance office. She agreed with receiving the license notifications. Councilmember Malnar asked what would be the expected timeframe under the new process. Ms. Rios said getting the applications through the administrative process in the departments could go quickly. The total process could take 14-30 days to complete. Councilmember Malnar supported moving the item forward. Councilmember Hugh asked for an explanation of what would be the role of the Mayor's Office as the final approval. Mayor Weiers wanted to keep an elected official involved in the process and not having an opportunity to question an application could be dangerous. His office received many calls regarding the current process and the need for an expedited permit. He did not agree with relinquishing an elected duty. Councilmember Hugh did not object to having the Mayor's Office involved in the process. Councilmember Turner was in support of what staff was proposing. Councilmember Aldama said the proposal allowed staff to be more efficient while providing customer service. He gave his consensus to having the Finance Director be the final approver in the process with continued notifications to the Council. City Council Meeting Minutes-June 12,2018 Page 3 of 7 Ms. Rios said if the concern was whether an application was held back, Council would receive notifications of the application's status. If calls were received, the department could be contacted to try to expedite the process. Mayor Weiers said in the event an application was received that should not be approved, he wanted an elected official to be involved. He did not want the process to become"automatic". Councilmember Clark said Council should be informed of all pending applications. She suggested the Mayor's Office be involved in an advisory capacity and the Mayor have the ability to object to an application. Vice Mayor Tolmachoff asked if the item had to be done by resolution. Ms. Rios said it had to be a resolution of the Council. Vice Mayor Tolmachoff said if an application was received but not typical, it would require Council approval. She asked if an approval process, as stated, could be added to the resolution. Ms. Rios was unsure if"typical"could be defined. She suggested that when a notification was sent to Council, if there were any objections, Council notify the Finance Department of the objection. It would be taken into consideration or addressed with the entire Council. Mayor Weiers asked that the notifications include a section on whether the license should be approved or denied. Mr. Bailey said asking for Council approval could not be done as part of the proposed process. Mr. Phelps said the process was designed to speed up customer service. He recommend implementing the proposed process, tracking it and modifying it if needed. Councilmember Clark supported authorizing the Finance Director to be the designee,with full Council notifications. Councilmembers could share concerns and if the concerns could not be alleviated, the application would be reviewed by Council. Mr. Bailey said the issue was timing. If the applicant applied with only a 15-day window, the issue internally was to get it on a Council agenda and it could not be done within 15 days. The goal was to get the recommendations from the City out faster so the State could continue with its procedure. Councilmember Clark agreed with expediting the process but wanted a system to be in place to monitor the incoming licenses. If a concern arose, the process could stop to allow for further review of the application by Council. Mr. Bailey said for reasons already in place, an application would be denied for reasons such as owed taxes or police issues. He suggested if any Councilmember had an issue with an application, to speak to Ms. Rios individually. Ms. Rios was comfortable with notifying Council and then Councilmembers would notify her directly with any concerns about a particular application. There could be a review of the process in six months to a year and if changes were needed, it could be discussed and modified at that time. Council consensus was to proceed. City Council Meeting Minutes-June 12,2018 Page 4 of 7 3. FISCAL YEAR 2018-19 HUD FUNDING-REVISED CDAC RECOMMENDATIONS TO COUNCIL Presented by: Stephanie Small, Community Services Department, Director Charyn Eirich-Palmisano, Community Revitalization,Administrator Ms. Bower read the item by title. Ms. Small said the Community Development Advisory Committee (CDAC) had revised its funding recommendations based on City Council direction. For FY2018-19, the City would receive $3.39 million from the U.S. Department of Housing and Urban Development(HUD). CDAC had reviewed 44 applications and was recommending 35 for funding. Councilmember Clark asked if there were recommendations from the meeting, could the recommendations be added to the final report. Ms. Small said if there were additional changes made by the Council,there was a public hearing process that needed to be done on a 30-day cycle. Due to the time limit, staff would not be able to conduct the required public outreach and get back to Council by the June 26th deadline. Councilmember Clark asked without being able to hold a public hearing, was the presentation the final version. Ms. Small said that was correct. Councilmember Clark asked if there were changes after the Council meeting on June 26th, when the application was approved, it would be possible to amend after that because a 30-day public hearing requirement could be fulfilled for any amendments. Ms. Small said that was correct because additional recommendations could be repackaged and brought back to Council. Councilmember Aldama was disappointed the item was not presented earlier so that changes could be made prior to the deadline. He thought there was consensus for O'Neil Park to receive funding but there was no funding'allotted for the park. Ms. Small said there was a set amount of funding but an overwhelming number of requests. Councilmember Aldama hoped Council would reconsider allotting funds to the park. Ms. Small acknowledged the concerns regarding the short deadline. The CDAC's process began in September and they were only recommendations. Council had the final say on how the funds would be allocated. Councilmember Clark agreed with Councilmember Aldama regarding O'Neil Park. She wanted to know where the requested $388,950 was allocated, on what basis it was denied and if there was an opportunity to amend the package to include funds for the park after the Council meeting on June 26th. Ms. Small said the application for O'Neil Park was available to provide additional information. Ms. Small said there was approximately$40,000 in funding set aside for Council's discretion allocated to the Glendale Works program, which was previously discussed. Vice Mayor Tolmachoff asked where the funds came from to fund the Community Development Block Grant (CDBG) physical improvement recommendations. City Council Meeting Minutes-June 12,2018 Page 5 of 7 Ms. Palmisano said it was not on the spreadsheet. The spreadsheet showed the requests from the applications that were submitted and the final recommendations by CDAC. Vice Mayor Tolmachoff wanted to know which programs did not receive funding. Ms. Palmisano said the changes in red on the spreadsheet were the changes from the original to current recommendations. The decrease came from the City's Neighborhood Volunteer Program which was zeroed out. Vice Mayor Tolmachoff confirmed the increases totaling approximately$65,000 with the elimination of a program in the amount of$45,000 which left the extra$20,000. Ms. Palmisano explained the original recommendation was$31,000 and $10,000 increased the Glendale Works Program to $41,000. Councilmember Turner asked what the impact to the Community Volunteer Program would be if it did not receive the requested funding. Ms. Small said the program was an interaction with Code Enforcement. With the increase in code enforcement, staff anticipated an increased number of residents who might need help or assistance through the volunteer program. If the funds were not received, it would limit the ability to provide coordination and resources to the area. Councilmember Turner asked if the funds would be going towards the salary of a position. Ms. Small said that was correct. Vice Mayor Tolmachoff asked if a position had been eliminated. Ms. Small said there was one employee who worked with the Community Engagement Program. The position would have provided additional assistance to coordinate the revitalization area with Code Enforcement. Vice Mayor Tolmachoff asked if the current position was funded with CDBG funds. Ms. Small said the position was funded through the General Fund. Ms. Small said the recommendations would be presented for final approval at the voting meeting on June 26th. CITY MANAGER'S REPORT Mr. Phelps said the City had received a letter from the president of Local 493 asking questions regarding the budget process. A response had been sent and a copy would be provided to the Council. CITY ATTORNEY'S REPORT No report COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Aldama said at the landfill, residents must have a paper copy of a utility bill to prove residency and a digital copy was not accepted. He asked if that was correct and if so, how could the issue be resolved to allow for use of digital versions of residents'water bills. He requested a report. City Council Meeting Minutes-June 12,2018 Page 6 of 7 MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to hold an executive session. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed EXECUTIVE SESSION Council entered into executive session at 2:11 p.m. to discuss terms and appointments on various boards, commissions and other bodies pursuant to A.R.S. § 38-431.03(A)(3)(4). A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Bart Turner to adjourn the executive session. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed Mayor Weiers adjourned the executive session at 2:14 p.m. ADJOURNMENT Mayor Weiers adjourned the meeting at 2:14 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 12th day of June, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 5th day of July, 2018. K. Bower, MMC, City Clerk City Council Meeting Minutes=June 12,2018 Page 7 of 7