Loading...
HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 11/26/2002 (5) MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, NOVEMBER 26, 2002, AT 7:00 RM. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Thomas R. Eggleston and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, H. Philip Lieberman, and Manuel D. Martinez. Also present were Ed Beasley, City Manager; Terry Zerkle, Assistant City Manager; Rick Flaaen, City Attorney; and Pamela Oliveira, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the resolution and two ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE NOVEMBER 12, 2002 It was moved by Goulet, and seconded by Frate, to dispense with the reading of the minutes of the November 12, 2002 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS RECOGNITION OF COMMUNITY SERVICE FOR LASCA BECK AND RAY WEINSTEIN This is a request to recognize the community service of Lasca Beck and Ray Weinstein on the Community Development Advisory Committee (CDAC). The purpose of the CDAC is to review grant applications for the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program funds. The committee's recommendations are forwarded to City Council for formal action. Activities eligible for CDBG funds include public service programs, housing-related activities, infrastructure improvements, and public facility improvements. The HOME funds may be used for activities that increase or preserve affordable housing. Grant- funded activities must primarily benefit low- and moderate-income individuals and families. Ms. Beck served on the advisory committee from 1998 to 2002, serving as committee chair from 2001 to 2002. Mr. Weinstein also served on the advisory committee from 1998 to 2002, serving as Vice Chair from 2001 to 2002. During their tenure on the committee, over $10 million of federal funds were allocated to community development programs, benefiting over 63,000 residents. 1 The recommendation was to present a plaque of recognition to Ms. Lasca Beck and Mr. Ray Weinstein for their contributions and dedication to serving the citizens of Glendale. Ms. Beck thanked the Mayor and Council, encouraging others in the community to serve on the committee as well. Mr. Weinstein thanked the Mayor and Council, particularly Councilmember Lieberman, for giving him the opportunity to serve on the committee. He also thanked the committee staff for their assistance. CONSENT AGENDA Mr. Ed Beasley, City Manager, read Agenda Item Numbers 1 through 4 by title, and Ms. Pamela Oliveira, City Clerk, read Consent Resolution Number 5 by number and title. 1. ELECTRICAL UPGRADE AT CHOLLA WATER TREATMENT PLANT This is a request for the City Council to enter into an Enhanced Distribution Facilities Construction Agreement and an Agreement for Electric Service With Dedicated Facilities with the Salt River Project (SRP) for an electrical upgrade at the Cholla Water Treatment Plant. The City of Glendale has requested, and the SRP has agreed, to design and construct a second electrical feed into the Cholla Water Treatment Plant and install three remote-controlled switches and two standard pad-mount switches. These switches will serve five existing SRP transformers with two circuits at the Cholla Water Treatment Plant. SRP will provide double circuiting of the overhead line along 51st Avenue from Peoria to Cholla Avenues from an additional SRP substation. These agreements are necessary to provide a backup electrical feed which will seamlessly and automatically switch to a backup circuit if the primary feed is disrupted. At present, the only switching ability is manual and there is no backup available for half of the plant. Currently, half of the plant uses the original circuit located at the back-up SRP substation. The design work will not begin until the signed SRP Enhanced Distribution Facilities Construction Agreement and the payment of all required fees have been received by SRP. The amount of the contract is $256,200. The Agreement for Electric Service With Dedicated Facilities provides for the installation and maintenance of conductors, poles, transformers, breakers and other equipment or propertyinstalled by SRP for the requested sub-station at an additional cost of $5,144 per month. 2 Funding is available in the Cholla Water Treatment Plant's Operating Budget Account 83-6417-7330. The recommendation was to authorize entering into an Enhanced Distribution Facilities Construction Agreement for $256,200 and an Electric Service With Dedicated Facilities Agreement at $5,144 per month with the Salt River Project. 2. REPLACEMENT MODULAR OFFICE FOR SANITATION COLLECTION STAFF This is a request for City Council approval of the purchase of a modular office structure for the residential collection, loose trash collection, and commercial sanitation collection divisions from William Scotsman, Incorporated. On the evening of February 16, 2002, the residential sanitation and loose trash collection offices, which were housed in a previously owned mobile housing unit, were broken into and subsequently set on fire. The mobile housing unit itself, and everything inside it, were a total loss. The burned unit was previously owned prior to its installation over ten years ago and therefore carried a very low value; it also was undersized and could not accommodate the needs of the program. Insurance did not cover the loss of the mobile housing unit because it and everything inside it were valued at less than $50,000, the amount of the deductible. The proposed modular office is 24' x 60' and includes two bathrooms, one meeting room, and eight offices to accommodate two supervisors, three crew leaders, and two inspectors for the residential collection, loose trash collection, and commercial collection programs. There are a total of 60 FTEs for all three programs. In addition to the structure, there are costs related to required permits, excavation and backfill, plumbing connections, a required electrical system upgrade, concrete decks, fire alarm system, security card access system, and intrusion alarm system. Total estimated cost for the entire project, including contingency, will not exceed $203,115. A permanent office structure for the sanitation collection divisions is part of the unfunded portion of Phase II of the Field Operations Center, which is in the Capital Improvement Plan. The earliest a permanent structure could be constructed is at least 10 years from now. Consequently, if the total maximum cost of the modular office, $203,115, is amortized over a 10-year period, the monthly cost equates to $1 ,693, exclusive of water, electric, and other utility-type charges. The remaining funds, $93,115, will be used to pay for professional services such as required excavation and backfill work; installation of plumbing connections; installation of a required electrical system upgrade; construction of concrete decks; installation of a fire alarm system, security card access system, and intrusion alarm system; as well as required permit fees. The professional services also will be purchased through the Mohave Educational Services Cooperative, a statewide cooperative purchasing agreement. 3 Staff is not requesting additional funding. The funds to pay for the modular office structure and its related work will come from available proceeds and interest balance in the LaSalle Capital Lease escrow, and the funds have been available since Fiscal Year 1999-00 in the account 57-6272-08400. The LaSalle Capital Lease is a lease-purchase financing arrangement for a variety of capital items for many city departments that the Finance Department completed in June 2000. The recommendation was to approve the purchase of the modular office structure from William Scotsman, Incorporated, through Mohave Educational Services Cooperative, a statewide cooperative purchasing agreement, in an amount not to exceed $110,000. 3. FALL 2002 NEIGHBORHOOD IMPROVEMENT GRANT REQUESTS This is a request to approve the Fall 2002 grant projects. As part of the City Council's commitment to revitalizing older neighborhoods, the Mayor and Council established the Glendale Citizens' Advisory Commission on Neighborhoods to make recommendations on neighborhood enhancement and revitalization projects. For the Fiscal Year 2002-03, approximately $700,000 in general fund money has been set aside for such projects. Of this amount, approximately $350,000 has been made available to neighborhoods for the Fall 2002 funding cycle. The Commission on Neighborhoods recently concluded a two-month review process of seven neighborhood grant requests, and is recommending six of them for approval. Three of these are for immediate approval and three of them are for approval dependent upon the outcome of a Community Development Block Grant that will be determined in the Spring 2003. Those being recommended for immediate approval are as follows: 1. Orchard Glen Neighborhood Partnership — $211,119.30 to fund the installation of decorative pedestrian and street lighting along 59th Drive from just south of Glendale Avenue to Lamar Road and from 59t Drive and Lamar Road east to 59th Avenue. The neighborhood pledged $4,608 in non-project sweat equity. 2. Orange Grove Estates — $110,000 to fund the construction of an eight-foot wall along the east side of 67th Avenue, from the main entrance of the mobile home park north to Butler Drive. The neighborhood pledged $1,152 sweat equity toward the project. 3. Brookfield Manor - $24,708 to fund the re-paving of a community parking lot and installation of security lighting. The project also includes an entry monument on the southeast corner of 66th Drive and Riviera Drive. The neighborhood pledged $460.08 in sweat equity and $80 in donated items to this project. 4 The total of these grant recommendations, with contingencies, amounts to $345,827.30. In the event the Community Block Grant is approved, $211,119.30 will be reprogrammed back into the Neighborhood grant account and the following three grants will move forward: 4. Maryland Heights Garden Homes — $17,000 to repave its neighborhood streets. The neighborhood is located just east of 47th Avenue, north of McLellan, south of Ocotillo and west of 46th Avenue. The neighborhood is contributing $33,000 in cash donations toward the project. 5. Sky View West — $139,005 to construct an eight-foot wall along the south side of Bethany Home Road from 69 Avenue to 71 Avenue. The neighborhood pledged $2,304 in non-project sweat equity. 6. Terrace Green - $50,250 to repave its neighborhood streets. The neighborhood is located just north of Northern Avenue on 48th Avenue. The neighborhood pledged $35,000 in the form of a cash match for this project. Funds for the Fall 2002 neighborhood grant recommendations are available in the Account 01-8968-8330 Neighborhood Projects. The recommendation was to approve the Fall 2002 neighborhood improvement grants as recommended by the Glendale Citizens' Advisory Commission on Neighborhoods. 4. RISK MANAGEMENT TRUST FUND CONTINGENCY TRANSFER This is a request to transfer appropriation in the amount of $1,000,000 from the General Fund Contingency Account to the Risk Management Trust Fund operating account. While the Risk Management Program continues to perform very well in meeting its objectives and protecting the city's assets, several recent liability settlements along with insurance premium increases continue to reduce the operating account. While it is impossible to accurately predict the frequency and severity of liability claims in any given year, we can be certain that the difficult conditions of the insurance market will continue for several years. The city is currently maintaining a $50 million excess general and auto liability program. This program uses four different carriers to achieve this level of coverage. While Risk Management has been able to control the cost of most of the other six insurance programs, the overall costs for the city coverage have increased from last year's $685,713 to this year's $1,448,360. 5 By making this transfer of spending authority, the city will have the ability to meet all of its claims and liability insurance premium obligations for the remainder of the fiscal year. The recommendation was to authorize the transfer of $1,000,000 in spending authority from the General Fund Contingency Account 01-2450-7000 to the Risk Management Trust Fund Account 76-1435-7312. CONSENT RESOLUTIONS 5. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR REGIONAL DISPATCH SERVICES This is a request to renew an agreement with the City of Phoenix to provide computer aided dispatching to the Glendale Fire Department. It is an on-going contract to continue services for fiscal year 2002-03. The total cost for this fiscal year will be $224,908.30, an increase of $11,983.65 over fiscal year 2001-02. It represents $170,528.75 for basic dispatch services, and $54,379.55 for technical services on the dispatch equipment, automatic vehicle locators and data terminals. The dispatching cost is calculated on a per incident charge of $8.75 for all Glendale incidents in the previous calendar year. In 2001 Glendale Fire units were dispatched to a total of 25,737 incidents. Of those, 19,489 occurred in Glendale. Funds are budgeted in the Fire Department Budget Account 01-3330-7330. The recommendation was to waive reading beyond the title and adopt the resolution authorizing the City Manager to enter into an intergovernmental agreement with the City of Phoenix for regional dispatch services in the amount of $224,908.30 for fiscal year 2002/2003. Resolution No. 3631, New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX PERTAINING TO THE PARTICIPATION IN THE PHOENIX FIRE DEPARTMENT REGIONAL DISPATCH SYSTEM IN ORDER TO MORE EFFECTIVELY PROVIDE EMERGENCY FIRE, MEDICAL AND OTHER SERVICES Mayor Scruggs opened the meeting up for public comment on Consent Agenda Items 1 through 5. Leonard Clark, a resident of the City of Glendale Barrel District, said he strongly supports the city's efforts to ensure the quality of the city's water supply is kept at the highest possible level. He stated he also supports the 59th Avenue Neighborhood Improvement Grant requests. He commented on the improvements made to the 6 shopping center on Glendale Avenue, stating the immediate success of the 990 Store reflects the pent up demand for such businesses in the area. It was moved by Clark and seconded by Frate, to approve the recommended actions on Consent Agenda Items Numbers 1 through 5 including the approval and adoption of Resolution No. 3631, New Series. Vice Mayor Eggleston thanked the residents who took the initiative to apply for Neighborhood Improvement Grants. Councilmember Lieberman agreed with Vice Mayor Eggleston's comment. He also pointed out the city's auto insurance increased 40 percent this year. Upon a call for the question, the motion carried unanimously. PUBLIC HEARING — LAND DEVELOPMENT ACTIONS Agenda items 6 through 8 were heard concurrently. 6 REZONING APPLICATION Z-02-15: 9300 WEST GLENDALE AVENUE Mr. Brian Friedman, Senior Planner, presented this request by the Planning Commission to initiate rezoning 160 acres located at the northwest corner of 915 Avenue and Glendale Avenue from Maricopa County Rural-43 to Glendale's A-1 (Agricultural). On June 25, 2002, the City Council annexed this property into the City's corporate limits. State statutes and the Glendale Zoning Ordinance require the City to establish zoning on newly annexed lands within six months of annexation. The initial City zoning must be similar to the use or densities permitted by the County zoning prior to annexation. The current County zoning of the property allows agriculture and one dwelling unit per acre. The most comparable City zoning district is the A-1 (Agricultural) district which allows agriculture and one dwelling unit per 40 acres. At a public hearing on September 5, 2002, the Planning Commission recommended approval of the zoning. The recommendation was to conduct a public hearing and approve rezoning application Z-02-15. 7. REZONING APPLICATION Z-02-16: 9205 WEST NORTHERN AVENUE Mr. Brian Friedman, Senior Planner, presented this request by the Planning Commission to initiate rezoning 11 acres located west of the southwest corner of 915 Avenue and Northern Avenue from Maricopa County Rural-43 to Glendale's A-1 (Agricultural). On June 25, 2002, the City Council annexed this property into the City's 7 corporate limits. State statutes and the Glendale Zoning Ordinance require the City to establish zoning on newly annexed lands within six months of annexation. The initial City zoning must be similar to the use or densities permitted by the County zoning prior to annexation. The current County zoning of the property allows agriculture and one dwelling unit per acre. The most comparable City zoning district is the A-1 (Agricultural) district which allows agriculture and one dwelling unit per 40 acres. At a public hearing on September 5, 2002, the Planning Commission recommended approval of the zoning. The recommendation was to conduct a public hearing and approve rezoning application Z-02-16. 8. REZONING APPLICATION Z-02-17: 7437 NORTH 91ST AVENUE Mr. Brian Friedman, Senior Planner, presented this request by the Planning Commission to initiate rezoning 20 acres located at the southeast corner of 91st Avenue and the Orangewood Avenue alignment from Maricopa County Rural-43, C-3 (General Commercial), and IND-2 (Light Industrial) to Glendale's A-1 (Agricultural), C-3 (Heavy Commercial), and M-1 (Light Industrial). On June 25, 2002, the City Council annexed this property into the City's corporate limits. State statutes and the Glendale Zoning Ordinance require the City to establish zoning on newly annexed lands within six months of annexation. The initial City zoning must be similar to the use or densities permitted by the County zoning prior to annexation. The current County zoning of the property allows agricultural, commercial and industrial uses. The most comparable City zoning districts to accommodate those uses are A-1 (Agricultural), C-3 (Heavy Commercial), and M-1 (Light Industrial). At a public hearing on September 5, 2002, the Planning Commission recommended approval of the zoning. The recommendation was to conduct a public hearing and approve rezoning application Z-02-17. Mayor Scruggs opened the public hearing on Agenda Items No. 6, 7 and 8. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Clark, and seconded by Goulet, to pass and adopt Rezoning Application Z-02-15. The motion carried unanimously. It was moved by Lieberman, and seconded by Frate, to pass and adopt Rezoning Application Z-02-16. The motion carried unanimously. 8 It was moved by Goulet, and seconded by Clark, to pass and adopt Rezoning Application Z-02-17. The motion carried unanimously. 9. PUBLIC HEARING - PROPOSED ANNEXATION NO. 143 — NORTH OF THE NORTHEAST CORNER OF 83RD AVENUE AND ORANGEWOOD AVENUE Ms. Kate Langford, Senior Planner, presented this request by Matthew Medina and Anthony R. and Gloria L. Conyers to annex vacant land into the city. The proposed annexation area includes approximately 31 acres located north of the northeast corner of 83`d Avenue and the Orangewood Avenue alignment. The annexation request was initiated by the property owners. Two parcels are included within the proposed annexation area, an 11-acre parcel and a 20-acre parcel. While these parcels are included in one annexation area the parcels will be developed independent of each other. Large-lot single-family residential developments are proposed for each of the parcels. The pending request for Annexation Area No. 143 was presented to the City Council at the October 15, 2002 Workshop. During the Workshop the City Council directed staff to proceed with this annexation request. The blank annexation petition was recorded on November 6, 2002. This Public Hearing is being conducted during the last ten days of the 30-day waiting period as required by State Statute. Recording the blank petition is the first formal step taken in the annexation process. The next step is to conduct a Public Hearing. All property owners within the area to be annexed have been notified by first class mail. The proposed annexation area has been posted in at least three conspicuous places and the Public Hearing has been advertised in The Glendale Star. Once the Public Hearing has been conducted and the thirty day waiting period is completed (30-day waiting period expires on December 6, 2002), signatures may be gathered. If a sufficient number of signatures in favor of annexation are obtained and the required amount of valuation is presented by these signatures, then the City Council will be asked to consider the adoption of an annexation ordinance. The recommendation was to Conduct a Public Hearing on the blank annexation petition as required by State Statute. Mayor Scruggs opened the public hearing on Agenda Item No. 9. As there were no comments, Mayor Scruggs closed the public hearing. No action by City Council was required on this item. PUBLIC HEARING — LIQUOR LICENSES 10. LIQUOR LICENSE NO. 3-847 WAL-MART SUPERCENTER NO. 3241 9 This is a request for a person and location transfer of a series 9 (off-sale retail, all liquor) license for Wal-Mart Supercenter No. 3241, which will be located at 18551 N. 83`d Avenue. There have been no prior liquor licenses at this location. The approval of this license will increase the number of liquor licenses in the area by one. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward to the Arizona Department of Liquor Licenses and Control with the recommendation for approval. 11. LIQUOR LICENSE NO. 3-848 SAM'S CLUB NO. 4732 This is a request for a person and location transfer of a series 9 (off-sale retail, all liquor) license for Sam's Club No. 4732, which will be located at 18501 N. 83rd Avenue. There have been no prior liquor licenses at this location. The approval of this license will increase the number of liquor licenses in the area by one. The establishment is over 300 feet from any school or church. No protests were filed during the 20-day posting period. The Planning Department, the Police Department, and the Maricopa County Health Department have reviewed the application and have determined that it meets all technical requirements. The recommendation was to conduct a public hearing and forward to the Arizona Department of Liquor Licenses and Control with the recommendation for approval Mayor Scruggs opened the public hearing on Agenda Item Numbers 10 and 11. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Martinez, and seconded by Goulet, to forward Liquor License Application No. 3-847 for Wal-Mart Supercenter No. 3241 and Liquor License Application No. 3-848 for Sam's Club No. 4732 to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. ORDINANCES 12. BUREAU OF RECLAMATION AND SALT RIVER PROJECT EASEMENTS AT 51St AND OLIVE AVENUES Ms. Kathy Sholley, Property Manager, presented this request to grant an easement to the Bureau of Reclamation (BOR) for a relocated irrigation facility located along Olive Avenue at 51St Avenue, and a request to grant an easement to Salt River 10 Project (SRP) for the tie-in to the relocated BOR facility. SRP, working on behalf of the BOR, has requested these easements for relocation of an underground irrigation facility in anticipation of eventual development of the property at the southwest corner of 51St and Olive Avenues. SRP has requested the easements now, so that the relocation work can be performed during its regularly scheduled annual dry-up in January. In exchange for the easements, the BOR has agreed to abandon its interest in its original easement. The requested easements are located along the south side of Olive Avenue, west of 51st Avenue, and also at the immediate southwest corner of the 51st and Olive Avenues intersection. There are no costs associated with the granting of these easements. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute all documents necessary to grant irrigation easements in favor of the Bureau of Reclamation and Salt River Project. Ordinance No. 2286, New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE EASEMENTS IN FAVOR OF THE UNITED STATES BUREAU OF RECLAMATION AND SALT RIVER PROJECT FOR EASEMENTS WITHIN THE CITY'S RIGHT-OF- WAY AT THE INTERSECTION OF 51ST AND OLIVE AVENUES; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED It was moved by Frate, and seconded by Martinez, to approve Ordinance No. 2286, New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. 13. ARIZONA PUBLIC SERVICE EASEMENT AT 6835 NORTH 57TH DRIVE Ms. Kathy Sholley, Property Manager, presented this request to grant Arizona Public Service (APS) a utility easement. The proposed easement contains approximately 132 square feet and is located at the Public Safety Facility at 6835 North 57111 Drive. The purpose of this easement is to supply power to a radio antenna site located on Lamar Road. The installation of this antenna has been requested by the City's Fire Department. This will allow Fire to expand its current radio coverage system to enable communication with the Phoenix Fire Department. The radio antenna is being added to an existing tower. The funds for this expansion have been allocated in the CI P. No objections have been received from any other City department. There are no costs associated with the granting of this easement. 11 The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute all documents necessary to grant a utility easement in favor of Arizona Public Service. Ordinance No. 2287 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN EASEMENT AT 6835 NORTH 57TH DRIVE IN FAVOR OF ARIZONA PUBLIC SERVICE TO SUPPLY POWER FOR THE EXPANSION OF GLENDALE FIRE DEPARTMENT'S COMPUTER SYSTEM; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED It was moved by Goulet, and seconded by Clark, to approve Ordinance No. 2287, New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Eggleston, Martinez, Frate, and Scruggs. Members voting "nay": none. PUBLIC HEARING — NEW BUSINESS 14. PROPOSED REDISTRICTING OF GLENDALE CITY COUNCIL DISTRICTS Ms. Amy Duffy, Intergovernmental Relations Director, presented this item. This is a request for City Council to review and approve the proposed council district boundary plan that the Council determines best realigns Glendale's council districts. According to the Glendale City Code, Sec. 15-2. Redistricting time requirements, the city must redistrict its boundaries at least once every 10 years based on the United States Decennial Census. In 1988, Glendale voters approved the creation of six election districts. Since that time, the city has updated its six council boundaries twice, once in 1992 and again in 1996. According to the 2000 Census results, Glendale has a population of 218,812, indicating a growth of 19.82% since 1995, or 48% since 1990. As such, Council district boundaries need to be adjusted to bring them into accord with the 2000 census. On June 18a', 2002, the city's redistricting consultant, National Demographics Corporation (NDC), provided the Council an overview of their proposed Glendale redistricting criteria and timeline for the 2002 redistricting process. The Council directed staff to use NDC's proposed redistricting criteria to guide the development of a good government redistricting plan that would also win approval from the Department of Justice. Six public meetings were held throughout Glendale, at which NDC and Glendale staff explained the redistricting process and how to provide citizen input. An extensive outreach effort was conducted to notify constituents of the redistricting meetings and process. Notification occurred through email, letters, newspaper advertisements, news releases, flyers, newsletters, the City's website and KGLN. In addition, all redistricting participants have been sent letters to continually update them on the status of the City's Redistricting process. 12 On November 19th 2002, NDC presented their recommended council district boundary plan along with two alternatives. After hearing NDC's workshop presentation, Council directed the consultants to modify the Cholla and Sahuaro district boundary as recommended by the Agius plan. A total of four plans will be presented for citizen input and final approval by Council. The recommendation was to provide opportunity for public testimony on National Demographics Corporation's recommendations and approve a council boundary district plan. Mr. Johnson, Consultant, congratulated the city on its impressive redistricting process, stating there was an unprecedented level of citizen participation. He commended one f the classes at Sahuaro Ranch Elementary School for submitting redistricting plans. In response to Mayor Scrugg's question, Mr. Flaaen explained Council is required to hold a public hearing on Item 14 and to take action to approve one plan for submittal to the Department of Justice for pre-clearance. Mayor Scruggs opened the public hearing on Agenda Item No. 14. As there were no comments, Mayor Scruggs closed the public hearing. It was moved by Lieberman, and seconded by Frate, to approve the Council Redistricting Plan outlined in the City of Glendale Recommended Plan and forward the same to the Department of Justice. Councilmember Martinez stated, while he still prefers the Red Plan, in light of the apparent lack of citizen opposition, he will support the Recommended Plan. He pointed out the Cholla District will lose approximately 14,000 residents. Councilmember Frate thanked everyone who participated in the process. He said he is satisfied with the recommended plan. Upon a call for the question, the motion carried unanimously. 15. BOARDS AND COMMISSIONS Appointments are to be made to the following boards or commissions that have a vacancy or expired term. Effective Term Date Expires Aviation Advisory Commission Struke, Steve (Chair) Appointment 11/24/2002 11/23/2003 Jones, Billy S. (Yucca) Re-appointment 11/24/2002 11/23/2004 13 Jones, Billy S. (Vice-Chair) Appointment 11/24/2002 11/23/2003 Pitts, Carlton (Cactus) Re-appointment 11/24/2002 11/23/2004 Coury, Fred (Sahuaro) Appointment 11/25/2002 11/24/2004 The recommendation was to make appointments to the Aviation Advisory Commission. It was moved by Martinez, and seconded by Lieberman, to appoint the applicants listed above, for the terms listed above, to the Aviation Advisory Commission. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Eggleston, and seconded by Frate, to vacate the City Council Workshop scheduled for Tuesday, December 3, 2002 and to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, December 17, 2002, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously. CITIZEN COMMENTS No comments were made. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark wished everyone a happy Thanksgiving, stating we should all be thankful that the country has not yet gone to war. She urged everyone to enjoy this opportunity to be with friends and family. Councilmember Goulet announced they held a dedication at Sanderson Ford, dedicating their new 81 ,000 square foot facility. He said they also held the ribbon cutting for the new 990 Store on Glendale Avenue this week. He congratulated the Orchard Glen neighborhood and Orange Grove Neighborhood Association on receiving their grants. He also wished everyone a happy and safe Thanksgiving. He encouraged everyone to attend the Glendale Glitters celebration Friday night in downtown Glendale. Councilmember Lieberman wished everyone a happy Thanksgiving. He also encouraged everyone to attend the Glendale Glitters celebration, noting shuttle buses will run from Glendale Community College. He also recommended people come to downtown Glendale during the holidays for the city's Enchanted Evenings. Vice Mayor Eggleston wished everyone a happy Thanksgiving and encouraged everyone to come to Glendale Glitters. 14 Councilmember Martinez announced the dedication of the bridge at 83rd Avenue and Union Hills was held this morning. He also wished everyone a happy Thanksgiving. Councilmember Frate noted the Union Hills bridge will be completed in two weeks and both directions on 67th Avenue between Greenway and Bell will open in time for the holidays. He pointed out the Salvation Army comes out this time of year accepting donations, stating they do a lot for our community. He also encouraged people to participate in the Christmas Angle program. He wished everyone a happy Thanksgiving as well. Mayor Scruggs noted Mayor Drake from Avondale issued a challenge, stating Mayor Drake will serve lunch at Mountain Ridge High School on Tuesday if Mountain Ridge wins Friday's game and she will serve lunch at Westview High if Westview wins. She stated 150 students from 25 high schools throughout the west valley gave up their Saturday to gather at Mountain Ridge High School for Project Respect. She explained Project Respect brings students together to learn about differences, to discuss tolerance and to share ideas of how they can make the world a better place. She, too, wished everyone a happy Thanksgiving. ADJOURNMENT There being no further business, the meeting was adjourned at 7:50 p.m. /l _ -- Pamela Oliveira - City Clerk 15