HomeMy WebLinkAboutMinutes - Minutes - Parks & Recreation Advisory Commission - Meeting Date: 5/13/2013CITY OF GLENDALE
PARKS AND RECREATION ADVISORY COMMISSION MEETING
SAHUARO RANCH PARK, FRUIT PACKING SHED
9802 N. 59TH AVENUE
MAY 13, 2013
6:00 P.M.
MEMBERS PRESENT: Robert Portillo, Chair
Mike Buettner, Vice Chair
John Krystek
Alexa Salas
David Moreno
James Baribault
MEMBERS ABSENT: Samantha Cooke
Rachel Nowakowski
Gail Meyers
OTHERS PRESENT: Erik Strunk, Executive Director
Mike Gregory, Park Manager
Lori Bye,Recreation Manager
Paul King, Senior Recreation Coordinator
Joanna Brace, Recreation Specialist
Gwen Benoit, Senior Secretary
Councilmember Gary Sherwood
I. CALL TO ORDER
Chair Portillo called the meeting to order at 6:00 p.m.
II. ROLL CALL
Commissioner Buettner was sworn in as Vice Chair and signed the Loyalty Oath.
III. APPPROVAL OF MINUTES—MARCH 11, 2013
Commissioner Buettner motioned, seconded by Commissioner Krystek, to approve
the March 11, 2013 meeting minutes as written. Motion carried 5 — 0.
Commissioner Salas was not present yet.]
IV. BUSINESS FROM THE FLOOR
None.
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Advisory Commission Meeting
May 13,2013
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V. TOUR OF SAHUARO RANCH PARK HISTORIC AREA
Councilmember Sherwood and Commissioner Salas joined the meeting at 6:06 p.m.]
Ms. Brace conducted a tour of the Main House at 6:07 p.m.
The tour concluded at 6:23 p.m.
VI. PARK NAMING OF TWO PARKS
Ms. Bye stated that there were 160 park names in total submitted by the public for the
unnamed parks at 79th and Orangewood Avenues and 83rd Avenue and Bethany Home
Road. Ms. Bye explained that the Commissioners each selected their top five choices
from the 160 public submittals. Staff tallied all of the Commissioners top five choices.
Ms. Bye stated that this evening, the Commissioners would review the tally of all of the
top five choices to determine the recommended names for the two unnamed parks.
Chair Portillo announced that the two names receiving the majority votes should be the
recommendation to Mayor and Council.
Commissioner Buettner motioned, seconded by Commissioner Baribault, to
recommend the name of the park at
79th and Orangewood Avenues as Orangewood
Vista Park and the name of the park at 83rd Avenue and Bethany Home Road as
Glendale Heroes Park. Motion carried 6—0.
Mr. Gregory stated that a letter will be drafted to Council advising of the recommended
park names. Council will then advise of the next steps to be taken.
VII. OUTSOURCING OF COMMUNITY CENTERS
Mr. Strunk gave a presentation on the potential opportunity for outsourcing four different
community centers in Glendale. Highlights of the presentation include the following:
Operation of Community Centers:
The City desires to contract with area community-based organizations to operate
up to four city community centers.
Five-year professional services agreement with a qualified applicant(s) at little or
no cost to the City for the delivery of high quality, youth and community-based
activities at each site will be considered.
The goals to be achieved are: to provide quality community services, to lower
City operating expenses and to generate new revenue streams.
The City currently has four different community centers that are used for rentals and to
provide recreational programming for patrons:
Community Center North
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Advisory Commission Meeting
May 13,2013
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Glendale Community Center
O'Neil Recreation Center
Rose Lane Community Center
There is interest in issuing a Request for Proposal (RFP) for the potential outsourcing of
the community centers. The following time frame is proposed for this project:
May/June: Finalize the RFP
June/July: Issue the RFP
August 30: All proposals due
September: Review proposals and presentations
October:Negotiate and begin legal review
November: Make award and tentative Council approval
December: Begin operations
Mr. Strunk asked the Commissioners to elaborate on what elements to an RFP are
important to the Commission.
Commissioner Moreno stated that it would be important for an RFP applicant to be a
501c3 organization, to be insured and to agree to an annual inspection of the building's
interior and exterior.
Commissioner Buettner commented that it would be very important for the applicant to
provide a value-added service to the community.
Commissioner Krystek stressed the importance of minimum hours of operation.
Commissioner Moreno asked if the tenant would be in charge of the building
maintenance and janitorial responsibilities. Mr. Strunk replied in the positive but added
that if there was some very large repair or improvement to the building required,the City
would possibly partner with or assist the tenant.
Commissioner Salas stressed that proper pricing of the activity at the center was
important. Mr. Strunk agreed and added that the community cannot be priced out of using
its own community center.
Chair Portillo stated that programs that benefit the neighborhood are needed.
Commissioner Moreno stressed the need for the tenant to take care of any graffiti on site.
Mr. Strunk asked the Commissioners if they would like to take a tour of the community
centers or participate on the RFP review panel.
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Chair Portillo encouraged the Commissioners to contact staff if they would like to
participate on the review panel. Commissioners Buettner, Baribault and Moreno
volunteered.
Mr. Strunk stated staff will work on ideas for public outreach. Mr. Strunk commented
that a focus group meeting may be held on site at each center or an open house may be
held as well.
Commissioner Buettner felt that the public outreach was the most important part of the
process. Commissioner Buettner liked the idea of an open house and suggested that all of
the community centers be held open on the same day so that the public can see all of
them in one day.
Chair Portillo stressed that there needs to be plenty of time for the public review.
Chair Portillo opened the floor for public comment.
Pastor Emmanuel Allen of the Breakthrough Life Church at 59th Avenue and Olive
addressed the Commission. Pastor Allen stated that it is very important that services are
offered in the community. Pastor Allen is very interested in the RFP process at the Rose
Lane and O'Neil centers. Pastor Allen would like to see these community centers back
up and running with some great offerings and programs for the neighborhoods. The
Pastor's team is putting together specific programs to be held at the centers. Pastor Allen
and his team have a heart for the City of Glendale.
Chair Portillo thanked the Pastor for his comments and service to the City of Glendale.
Chair Portillo closed the floor for public comment.
VIII. STAFF UPDATES
Chair Portillo announced that tonight was the last meeting for Commissioner Salas and
presented her with a certificate recognizing her service to the Commission.
Mr. Gregory stated that Commissioner Cooke would also receive a certificate recognizing
her service on the Commission as well.
Mr. Gregory announced that this Saturday the Old Town Glendale Cruise will be held
around Murphy Park from 1:00 to 8:00 p.m.
Mr. King showed a video of Sahuaro Ranch Park which was made possible with grant
funds. Marshall Trimble narrates the video which can be found on the City website and
www.youtube.com. The video will also be shown on cable channel 11.
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Advisory Commission Meeting
May 13,2013
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Mr. King noted that the Adventures in History Camp will be held at Sahuaro Ranch Park
from June 10th
through the
13th,Monday through Thursday, from 9:00 a.m. through noon,
for ages 6 to 10.
Ms. Bye distributed a Parks, Recreation and Library Activities Guide. Ms. Bye
highlighted the following:
Arbor Day 2013: This event was held at Desert Valley Park on Thursday, April
25th and was very successful.
Water Safety Walk: On April 10th from 3:00 to 5:30 p.m. the Fire Department
and Parks and Recreation staff partnered to canvas 1,100 homes in the Arrowhead
area to deliver water safety and swim lesson information.
Gallery Glendale: The grand opening at Westgate will be held on Friday, May
17th from 6:00 to 9:00 p.m.
Southwest Ambulance donated$5,000.00 for swimming lesson scholarships.
Swim lessons start on June
3rd. On June 1St, the pools are open for recreational
swim.
On May
14th, a Water Safety Day will be held at Rose Lane pool.
Ms. Bye showed a picture of the basketball court resurfacing recently completed at the
Glendale Community Center using CDBG grant funds.
IX. COMMISSION COMMENTS & SUGGESTIONS
Commissioners thanked staff for a tremendous job.
Commissioner Salas inquired as to the process for replacing the student Commissioners.
Councilmember Sherwood stated that this issue was discussed at the last Council
workshop and asked for suggestions to be sent to his attention.
Commissioner Moreno attended Rib Fest at Westgate and had a wonderful time.
Commissioner Moreno would like to see the City partner with or sponsor this event in
some manner next year.
Commissioner Buettner praised staff for the great job on trimming trees and the response
to the parks inspection reports. Commissioner Buettner also thanked Councilmember
Sherwood for his presence at the meeting.
X. ADJOURNMENT
The meeting was adjourned at 7:28 p.m. by consensus.
Respectfully submitted,
Denise Kazmierczak
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