HomeMy WebLinkAboutMinutes - Minutes - Government Services Committee - Meeting Date: 10/1/2013Government Services Committee
Tuesday— October 1, 2013
Regular Meeting Minutes
Council Conference Room
5850 West Glendale Avenue
Glendale, AZ
Councilmember Manny Martinez called the meeting to order at 10:10 a.m. Present were
Councilmember Manny Martinez, Councilmember Samuel Chavira and Councilmember
Ian Hugh. Also in attendance were Kristen Krey, Kriss Carneal and Jon Froke from the
Planning Department.
1 —Approval of Minutes:
Councilmember Chavira made a motion to approve the minutes from the September 3,
2013 GSC meeting. Councilmember Hugh seconded the motion. Motion approved.
2 — Resignations: Vickie Loya (Cholla) Community Development Advisory
Committee. Alfred Dixon (Mayor) Commission on Neighborhoods. Carl Dietzman
Ocotillo) Commission on Neighborhoods.
3 — Planning Commission — Change Time — Jon Froke: Jon Froke is requesting to
change the start time on behalf of the Commission since this commission is starting to
meet more often, due to increases for permits and plans. They would like to change the
hearings from 7 p.m. to 6 p.m. and workshops from 6 p.m. to 5 p.m. Councilmember
Chavira made a motion to approve the time change. Councilmember Hugh seconded the
motion. Motion approved. Councilmember Martinez will discuss this with full council in
executive session.
4 - Water Services Advisory Commission — Term Dates: Kristen advised that staff
did not stagger the new commissioners' term dates to reflect 3 members serving 2-year
term and 4 members serving 3-year terms, per the ordinance. It was discussed to change
the following commissioners to serving a 3 year term and not 2 years; Ruth Faulls,
Jonathan Liebeman, Ron Short and the Yucca vacancy. These new term dates will be
voted on at the October 22nd council meeting.
5 - Follow-Up Year End Report Memos from each Board/Commission: Kristen
wanted to follow up on the Commission on Neighborhoods year-end report. According
to Sam McAllen's report, he stated that this commission did a lot of outreach for
residents and neighborhoods. This was due to the majority of the duties and
responsibilities identified when the Commission was established in 1994 are no longer
applicable. It was discussed to invite Sam McAllen to the next GSC meeting to discuss
this commission and determine if this commission is still required.
6 — Ordinance/By-Laws: Kristen discussed the purpose of needing by-laws for certain
Boards and Commissions. She advised that the majority of the Boards and Commissions
would not need by-laws, because the city ordinance would suffice. Each
Board/Commission have their own mission statement and action plan which would be
comparable to having by-laws.
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Kristen shared that the City Attorney's office is in the process of updating the ordinance
for the Commission on Persons with Disabilities, by changing this commission from
being a 14-member commission to a 7-member commission.
The wording in the ordinance for general Boards and Commissions appointment for vice-
chairperson will be updated to be more specific on the process for this seat.
7—Next GSC Meeting: November 5, 2013
8—Request for Motion to Adjourn.
At 10:35 a.m. Councilmember Chavira made a motion to adjourn. Councilmember Hugh
seconded the motion.
Prepared by Kriss Carneal
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